Work of cleaning & inside inspection of Deaerator during AOH/COH or as & When Required of Unit No 3, 4 & 5 at GTPS

Date of opening of online Technical Bid,

all relevant documents submitted

through online process, Cover for Tender

fee and EMD at 15:30 Hrs (Online As per Tender Notice

technical bid will be opened for Bidders

who have submitted Cover for Tender

Tentative date of on-line opening of price Party has to be in touch with website

bid (if possible) at 15.30 hrs. https://tender.nprocure.com and

also with e-mail sent by above website

EW-285 PUR-F-006 RFQ-

Important Notes to Bidders:

(1) All the online Annexure and price bid, other tender documents (As per

PQC) must be submitted/attached through online form only. Bidder has

to upload scanned copies of original documents (Notarized / self-attested

copies of original – as specified in tender document) with bid. No physical

documents to be submitted by bidder

(2) Payment of Tender Fee /Earnest Money Deposit (EMD):

All the bidders will be required to pay Tender Fee & EMD as mentioned in

the Tender Document either in Demand Draft, Pay Order or Bank Guarantee

(only for EMD) in favour of Gujarat State Electricity Corporation Limited

payable at Gandhinagar, Gujarat. The scanned copy of original document

shall have to be uploaded online with the bid and RPAD or Speed Post only

addressed to The Chief Engineer (G), Gujarat State Electricity

Corporation Limited, Thermal Power Station, Gandhinagar-382041.

(3) Being three part Bid, bidder shall have to submit their tender in three stages

i.e. PRILIMINARY STAGE (EMD Details- scan copy(online) & Original

document- Hard Copy submission), TECHNICAL STAGE (on line submission

only) and COMMERCIAL STAGE (on line submission only).

 First preliminary stage will be opened and if the documents submitted by

bidder towards payment of Tender Fee & EMD are found ok, then only

Technical Bid will be opened (On-line). Tenders submitted without Tender

Fee & EMD by the firms, will be rejected without entering into further

correspondence. Submission of required documents for exemption of

EMD is mandatory.

 The exemption in payment of EMD shall be given to the,

1. Micro & small-scale enterprises which participate directly in tendering

process for the product which they are manufacturing / service which

they are providing and have Udyam registration for items / service

under procurement.

2. Start-ups which participate directly in tendering process for the

product which they are manufacturing/service which they are

providing and re-cognized by DPIIT under the Start-up India Program

and has obtained Udyam registration.

3. Organization which has registration certificate for the manufacturing

product of the tender, from Gujarat Khadi Gramodyog Board or Khadi

and Village Industries Commission(K.V.I.C)or Commissioner of

Cottage Industries.

4. Board/Corporations/PSUs of the Central/State Government for

their own manufactured items.

5. State Government recognized organizations like(i) organizations for

blinds, dumb and deaf, disabled, mentally disabled

persons;(ii)women's self-help group recognized by Gujarat Livelihood

Promotion Company; which participate directly in tendering process

for the product which they are manufacturing / service which /they

1. Micro & Small Enterprises (MSEs) who participates directly in the

tendering process as Manufacturers or Service Providers, and holds a

valid Udyam Registration, are eligible for exemption from payment of

Earnest Money Deposit (EMD).

2. Agencies registered under Udyam in the capacity of Traders, Re-

sellers, or similar categories (i.e. other than Manufacturers/Service

Providers) are not eligible for EMD exemption.

3. Migration period for Reclassification of MSMEs: - ln case of an upward

EW-285 PUR-F-006 RFQ-

change in terms of investment in plant and machinery or equipment

or turnover or both, and consequent re-classification, an enterprise

shall continue to avail of all non-tax benefits of the category (micro or

small or medium) it was in before the re-classification, for a period of

three years from the date of such upward change.

 Vendor Registration with GSECL is not compulsory for submitting this

(4) If any Bank Guarantee submitted against EMD/security deposit/PBG, same

should be valid one year from the date of expiry of BG. Bank Guarantee

should be confirmed through Structured Financial Messaging system

(SFMS). SFMS allows intra/interbank message transfer system of banking.

Our bank details are as under.

ACCOUNT NAME GSECL

BANK NAME & BRANCH BOB, SECTOR-21, GANDHINAGAR

IFSC CODE BARB0GANDHI

(5) The tender received after time and date specified in the tender notice

will not be accepted. Once the offer Submitted by the Contractor before

due date of submission, the Contractor will not be allowed to submit

revised/ additional/Modified/other after opening of bid. Any

alterations/ modification to the bids received after submission of offer shall

not be considered unless carried for by the Corporation in negotiation.

(6) Any deviation found in Data / Details / Documents between on line offer (e-

tendering) and physically submitted documents (Tender document fee,

Technical offer of the bidder) offer of the same bidder will not be considered

and no any further communication in the matter will be entertained.

Further bidders are requested to submit price – bid (Part-II) on-line only and

not to submit the price bid in physical form. This is mandatory. If price bid

is submitted in physical form, same will not be opened and only on-line

submitted price bid will be considered for evaluation. Further if the quantity

quoted differs in the any of the technical bid forms and in price bid forms, it

is discretion of CE Committee –GSECL to consider the quoted quantity.

(7) PLEASE MENTION:

(a) EPF Code No.: _________________ (The contractor shall have to submit in

online the attested copy of EPF code certificate issued by RPFC without

fail otherwise tender will not be considered )

(c) GSTIN Registration No. : _____________________________________ ( For

Works & supply )

(8) In case short submission of documents with bid and / or clarification if any

required from the bidder, The required details / documents may be asked

(9) It shall be sole responsibility of the bidder that the uploaded scanned

documents (in PDF form) Remain legible and should not be password

(10) Tender will be evaluated on basis of Data / Details / Documents submitted

by online form only.

(11) It is mandatory for all the bidders to upload their tender documents by on

line only (E-tendering) in scheduled time. No documents shall be

considered physically which are mentioned for on-line submission only.

(12) The bidders are required to fill up all the online annexure / forms and shall

be uploaded invariably. This is intended for transparency and speedy

evaluation of the bids. Instead of simply confirming / attached in bid / refer

physical offer, the Bidder shall fill in the particulars against appropriate

EW-285 PUR-F-006 RFQ-

place in respect of each line appearing in each online annexure. Wherever

required, bidder shall invariably have to upload supporting authentic

documents in the online bid. (In the absence of required details in the online

annexure, the purchaser has every right to evaluate the bids accordingly

and bidder cannot raise any objection against any point during evaluation.

(13) Bidders are requested to remain in touch with the web-site for any

amendment / corrigendum or extension of due date etc

(14) EMD Fee Demand Draft with different purchaser or agency shall not be

accepted. Tender without EMD shall be rejected.

(15) The GSECL reserves the right to award the work to one or more bidders,

considering their technical and financial capacity OR to reject any or all

tenders or accept any tender without assigning any reason thereof.

(16) Once the offer Submitted by the Contractor before due date of submission,

the Contractor will not be allowed to submit revised/

additional/Modified/other after opening of bid. Any alterations/ modification

to the bids received after submission of offer shall not be considered unless

carried for by the Corporation in negotiation

(17) GSECL reserves the rights to reject any OR all tenders without assigning any

reasons thereof.

(18) Vendor get to register in VMS System through vms.guvnl.com. For registration

following documents are required and mail to [email protected] and

[email protected]. After registration vendor have to upload the invoice in

the VMS system for smooth functioning of payment.

Documents required for Registration:

(2) GST Certificate Copy

(4) Full Name of Vendor

Site : vms.guvnl.com

Username : PAN (PAN number)

Password : MyInvoice@123

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW-285 PUR-F-006 RFQ-

BIDS FOR WORKS GENERAL CONDITONS

The tenderers should thoroughly read all the following clauses before submitting

 online tender with Tender Fee & EMD Fee cover will be opened as per tender

notice date and time. and if the documents towards payment of Tender Fee &

EMD are found OK then only, offer of the bidder will be considered for further

 EMD will be forfeited (i) if the tender, which it covers, is withdrawn during the

validity of the offer and (ii) the Tenderer fails to furnish / deposit the security

 “It shall be mandatory to submit security deposit within 10 days from the

date of issue of Letter of Intent before order placement. In case when

successful bidder not at all responding within notice period or withdraws his

offer then his EMD shall be forfeited and he will not be allowed to participate

in the tenders invited from the same office for the period of One year for that

place from where tender is invited.”

1. TECHNICAL BID: (Online only not by physically)

1.1) The technical bid comprises scope and nature of works and quantity of

works/jobs, drawings (Refer Schedule-B), required technical qualification for

execution of the works/job etc. for which price are to be quoted. Also, all the

technical details of the stores/materials offered in accordance with the

Corporation scope of work, specification guaranteed technical particulars

and conditions, etc

The supplier/contractor should mention separate HSN/SAC code and rate of

GST and cess as applicable for each item of goods/services. If no specifically

mentioned then company will have option to take the prices as exclusive of

taxes and duties at maximum higher slab rates for the evaluation of tenders.

1.2) The Technical Bid shall be opened as per Tender Notice (If possible).Please

note that the required documents should be invariably submitted in online

only. If party has not submitted tender in online is liable to be ignored.

1.3) Contractor has to submit all required documentary evidences thereof to

qualify for acceptance of their technical bid. The acquisition of the tender

documents by any party will not automatically qualify the party as to its

capability to execute such or similar orders. The Corporation shall assess

the capability of the party at the time of evaluation of the technical bids.

1.4) The submission of the offer by any contractor does not mean that the bidder

is qualified for execution of the works. After opening of the online technical

bids, the competent authority will evaluate on the basis of technical

qualification criteria. If contractor’s bid does not meet the technical

qualification criteria, then his technical bid will be ignored. Decision taken

by the CE(G),GTPS will be binding to all in this regard.

2.1) The price bid comprises Schedule-B, in which the tenderer has to offer their

rates in accordance with the technical specification specified in technical bid

with all commercial terms and condition. The Price Bid must be submitted

strictly as per Schedule-B and shall be submitted online only, not by

Incomplete bids and amendments and additions to bids after opening of the

bids will be ignored out rightly.

The price bid of those who are techno-commercially qualified shall be

opened. After technical bid is opened, for modification, if any, all shall be

given equal chance.

2.2) Price bids of technically acceptable tenders shall be opened after analyzed

&scrutiny of the technical bid.

2.3) The ‘TECHNICAL” and ‘PRICE” Bids shall contain adequate cross-reference

wherever necessary to ensure clear and proper co-relation of the two bids

without ambiguities whatsoever. Any technical questions information and

EW-285 PUR-F-006 RFQ-

clarifications that may be required pertaining to this Tender should be

referred to the Chief Engineer (Gen), Gandhinagar, TPS-382041 reserves the

right to reject any OR all tenders without assigning any reasons thereof.

2.4) Bidders have to quote their rates online only as per GSECL’s given format of

2.5) The offered prices to be indicated in online mode of tender in the format

given (i.e. Schedule-B) the price bid submitted in physical mode shall not be

CONDITIONS FOR PRICE BID

a) For Works & Supply GST rate will be paid with the applicable GST rules.

b) For Supply Portion Only:-“Party shall have to quote their rates in

Schedule “B” of price bid only along with commercial terms and conditions.

The details of applicable GST, service charges, packing & forwarding

charges, freight, insurance, F.O.R. etc.

The supplier/contractor should mention separate HSN/SAC code and rate of

GST and cess as applicable for each item of goods/services. If no specifically

mentioned then company will have option to take the prices as exclusive of

taxes and duties at maximum higher slab rates for the evaluation of tenders.

It is mandatory to indicate GST NO in annexure 10a of tech. bid otherwise if

no specifically mentioned then company will have option to take the prices

as exclusive of taxes and duties at maximum higher slab rates for the

evaluation of tenders.

3. Applicability of Goods and Service Tax (GST):-

(a) The tenders shall be evaluated on firm price and cost with GST and cess as

applicable unless otherwise mentioned in the tender documents.

(b) If the supplier/contractor have opted for the composition scheme of GST,

the same must be clearly specified with valid declaration and certificate from

department. In the event of withdrawal/ cessation of the supplier from

composition scheme during the tenure of the contract, the rate(i. e. price)

mentioned in the price bid shall be final and any additional GST will have to

be borne by the tenderer himself, In no case additional amount towards GST

or otherwise will be paid/reimbursed to supplier/contractor.

(c) The bidder shall have to inform their GST no. of the registered place(s) where

from the bidder intends to supply the goods/services, meaning there by the

bidder has to supply the goods/services from the relevant declared/

registered place(s) of supply only.

(d) The bidder shall not include GST in their quoted rates; but the bidder has to

separately indicate the GST rate, amount in the price bid schedule.

(e) In-case Govt notification comes for change in GST , the same will be

(f) Bidder should indicate GST no.( copy of GST registration to be enclosed) and

PAN NO. (copy of PAN to be enclosed) Tenders submitted without GSTIN

No by the firms, the offer will be rejected without entering into further

correspondence.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW-285 PUR-F-006 RFQ-

Other Terms & Conditions

1. Contractor shall indemnify GSECL against for any injury and/or damage

that may be caused in his man or material. Moreover, the contractor shall

be fully responsible for any damage caused to the Corporation’s properties

done by his man/materials while executing the work. The Corporation will

be entitled to recover the damage from the party’s bill.

2. At any time if GSECL feels that progress of work is unsatisfactory and work

force of contractor is inadequate, other agencies/ departmental personnel

will be put in parallel for expediting the work. Amount so incurred will be

recovered from the contractor’s bill. In this case decision of the Engineer-in-

charge shall be final and binding to the contractor.

3. At any stage of the contract period, if the contractor fails to complete the job

or his work is not found satisfactory the same will be got done at his cost

and risk and additional expenditure incurred by the Corporation will be

recovered from him by giving one week's notice.

4. To sublet or transfer of contract without prior written approval of

Corporation shall be treated as breach of contract and it shall be punishable

by forfeiting the S.D. as well as termination of contract.

5. The Corporation reserves the right to forfeit the S.D. in case of any breach of

contract and in case of disputes. The decision of Chief Engineer (Gen), TPS

GANDHINAGAR shall be final, binding & acceptable to the Contractor. If

contractor fails to start the Work as Stipulated, the E.M.D. & S.D. Shall be

6. Conditional tender will not be accepted. Withdrawal of tender condition

unilaterally by you before or after opening of tender will not be

7. The contractor has to carry out the required work strictly according to

guidance given by the Corporation's responsible officer.

8. The Corporation reserves the right whether the materials to be accepted, or

not. Only specified and scheduled materials are to be examined by

Corporation's officer and then if suitable will be accepted by the Corporation.

9. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS,

Gandhinagar which will be paid after the certificate regarding correct receipt

of the materials in good condition.

10. The rates should be quoted without any condition. The rates be written in

words and figures legibly.

11. Revision of prices or any commercial terms affecting the price after

opening of technical bids shall not be considered and will be ignored.

12. The contractor shall have to execute an agreement with the Corporation on a

non judicial stamp paper, the cost of which will have to be borne by the

contractor and will have to sign the contract and tender booklet of the

13. SECURITY DEPOSIT: In tender process for L1 bidder(lowest bidder)

security deposit will be charged as per table below:

Category of the Unit Security Deposit

Works up to Rs. 5 Works More than

Lakh Rs. 5 Lakh

Enterprise or Exempted 3% of Order Value

Organization which are

exempted from paying

For all other Enterprises 5% of Order Value 5% of Order Value

Note: Security Deposit will be collected from the successful tenderer at the rates

mentioned above. This may be recovered by deduction through running bills of

the contractors and / or by treating the Earnest Money Deposit (Bid Security)

paid at the time of submission of the tender.

EW-285 PUR-F-006 RFQ-

14. The Bank Guarantees will be executed on the standard form prescribed by

the corporation. In case of the Bank Guarantees furnished / submitted, they

should have clear one time validity till the completion of the order in all

respects and up to the expiry of Guarantee period from the date of the work

completion. Bank Guarantee for Interim period will not be allowed. If by any

reasons the work period is extended then contractor should undertake to

renew the Bank Guarantee at least one month before the expiry of the

validity failing which GSECL will be at liberty to encash the same.

“It shall be mandatory to submit security deposit as per above table

within 10 days from the date of issue of Letter of Intent before order

placement. In case when successful bidder not at all responding within

notice period or withdraws his offer then his EMD shall be forfeited and

he will not be allowed to participate in the tenders invited from the

same office for the period of One year for that place from where tender

If the Tenderer fails to pay the Security Deposit or defaults in

execution of the orders placed or if GSECL suffers any financial loss

due to this, then GSECL will be at liberty to adjust the amount from

other orders of the same firm or by encashing the Bank Guarantee.

All the costs of the stamp papers, other than required for payment is

to be made through SIDBI / ICICI by Board, are to be borne by you as per

the Govt. of India’s latest guidelines.

15. VALIDITES OF THE OFFERS:

The offers will have to be kept valid for a period of 180 days from the date of

opening of technical bids. In case of finalization of the tender is likely to be

delayed, the tenderers will be asked to extend the same without change

in the prices or any terms and conditions of the offer. If any change is

made, original or during the extended validity period, the offers will be liable

for outright rejection without entering into further correspondence in this

regard and no reference will also be made.

16. If successful contractor fails to pay the required security deposit and does

not come forward to execute the work, the full value of EMD will be forfeited

by the Corporation.

17. Any terms and conditions mutually agreed to writing shall be for a part of

18. Payment will be made as per GSECL’s rule.

19. The authorized officer/person of the Corporation will have the liberty to

check the material and work etc.

20. Regarding the quality and acceptance of the jobs the authorized officer's

decision will be binding and final and no dispute on this account will be

21. General terms and conditions of the Corporation for works contract will be

made applicable for this work also.

22. No material for the said work will be supplied by the GSECL except specified

in schedule thereof.

23. WORK COMPLETION PERIOD: The Tenderers will have to confirm work

completion period as specified in this tender. Delay in execution of order

on account of any other reason will be subject to penalty.

24. PBG (Not Applicable) : “The supplier/contractor/party (i.e. tenderee) has to

give Bank Guarantee with validity period of additional 01 (one) month i.e.

more than actual Guarantee/Warranty period of 6/12/18/24/36/48/60

months (depending upon product) to safeguard Company’s interest in case

of any eventuality happening on the last day of the Guarantee/Warrantee

period after office hours of the Bank or Bank holidays.”

25. PENALTY FOR LATE EXECUTION OF WORK: Any delay that may take

place in supply and / or erection, testing and commissioning activities

beyond contractual cutoff date / stipulated period in the order shall be

EW-285 PUR-F-006 RFQ-

subjected to penalty (not liquidated damages) at the rate of ½% of the

contract price / order price per week or part thereof subject to a maximum

of 10% of the total contract value / order value (i.e. End cost including taxes

26. Statutory variations:-any statutory increase or decrease on the taxes and

duties subsequent to your offer if it takes place within the original

contractual delivery date will be to the company’s account subject to the

claim being supported by documentary evidence. However if any decrease

takes place after the contractual delivery date the advantage will have to be

passed on the company

27. If the work is not done as per specification given by the GSECL in stipulated

time in all respects, the penalty will be levied as per GSECL's rules.

28. The GSECL shall have the right to make any changes, additions / deletions

or modifications in any terms / conditions of the tender and / or

specifications as may be deemed necessary by the GSECL at its sole

discretion at any time before the due date of opening of the tender.

29. Tenderer should furnish a list of orders for similar work executed by them

indicating the name of the party and their order reference to whom they

have worked, to be furnished in Annexure- 6. Failure to do this will result on

contractor’s tender being rejected without any reference.

30. GSECL does not accept the printed conditions of any Tenderer. It will be

ignored without any reference; hence tenderers should withdraw such

printed conditions if they have any.

31. Tenders will be accepted only on or before due date and time of opening.

32. If technical deviations furnished by the Tenderer are not agreeable to the

GSECL, the offers may be ignored. However it will be solely at GSECL’s

discretion to consider the technical deviations OR not for considering the

Tenderer. No correspondences of the Tenderer after opening of the bid will

be entertained in this matter.

33. The contractor will be responsible and liable for any damage to man and

materials during his work.

34. While execution of this job our plant and auxiliaries will be in running

conditions. Hence contractor has to take all precautions for safety etc. Safety

belts etc. also to be used wherever necessary while working.

35. GSECL reserve the right to terminate the contract if quantity shown in

Schedule-B is executed earlier.

36. All the terms and conditions specified in Industrial & safety laws are binding

on the contract.

37. Registration certificate under labor contract act will have to be obtained

before execution of contract.

38. The laborers shall be supplied for 8 hours a day, so contractors shall

arrange accordingly.

39. The following List of Annexures and Documents (available in this tender

document) should be invariably submitted along with the tender:

(i) Schedule–“A” Indicating the Description of work & quantities for the

(ii) Schedule–“B” Price Bid to be submitted online ONLY”

(iii) Annexure-“A” - Technical Scope of Work

(iv) Form of Bankers undertaking Performa for E.M.D and S.D.

(v) Annexures – 1 TO

(vi) Certificate – “A”.

(vii) Document of Important Instructions.

All the above documents should be duly filled in, signed & stamped with

company’s seal should be submitted along with the Technical Bid in online

40. Please note that any additional conditions / deviations, if any, found in the

Commercial terms & conditions, then the Price Bids of such tenderers will

not be opened and no further correspondences in the matter will be allowed.

EW-285 PUR-F-006 RFQ-

41. Tenderer should invariably fill up all the details of all the Annexure of this

tender document. This is mandatory. Also all the Annexures should be duly

signed by authorized signatories with their rubber stamp and along with

Company’s Rubber (Round) seal / stamp affixed on each paper.

42. All the tenderers must ensure that all the relevant documents / papers

submitted with the tender should be serially numbered, and properly

documented. This must be adhered to.

43. All the above points should be complied by the Tenderers. If not, tenders are

likely to be ignored without making any further reference.

44. If participating bidder/agency have stake in one or more other agencies /

bidder who are participating in same tender and on account of submission

of wrong information / declaration in the tender / enquiry certificate – A,

then the bidder will be declared as disqualified automatically and EMD / SD

will be forfeited. Further, GSECL shall take stern action including stop

dealing with their firms’

45. The CE(G),GSECL, Gandhinagar, reserves right to reject/accept any or all

tenders without assigning any reasons thereof and to split up the work

between the parties as the case may be.

46. Relationship of employee: - Every bidder should, at the time of submission

of bid, give a declaration as under.

“If in any bidder company/firm, the interest (i.e. Shareholding in company

and share in partnership firm) of any employee of the tendering Company or

his/her relative as defined in section 2(77) of the Company’s act. 2013 is

10% or more, the tendering Company will not deal with such company/firm

Tenderer therefore, must specifically disclose this fact in his technical bid.

Non-disclosure of such facts would immediately disqualify the tenderer for

further dealing with the tendering company.”

47. Conflict of interest among Bidders/Agents: A bidder shall not have

conflict of interest with other bidders. Such conflict of interest can lead to

anti-competitive practices to the detriment of Procuring Entity’s interests.

The bidder found to have a conflict of interest shall be disqualified. A bidder

may be considered to have a conflict of interest with one more parties in this

bidding process, if:

a) they have proprietor/partner(s)/Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial

stake from any of them; or

c) they have the same legal representative/agent for purposes of this bid;

d) they have relationship with each other, directly or through common

third parties, that puts them in a position to have access to information

about or influence on the of bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process.

Participation by a bidder in more than one Bid will result in the

disqualification of all bids in which the parties are involved. However,

this does not limit the inclusion of the components/sub-

assembly/assemblies from one bidding manufacturer in more than one

f) in cases of agents quoting in offshore procurements, on behalf of their

principal manufacturers, one agent cannot represent two

manufacturers or quote on their behalf in a particular tender enquiry.

One manufacturer can also authorize only one agent/dealer. There can

be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on

his behalf; and

2. Indian/foreign agent on behalf of only one principal.

EW-285 PUR-F-006 RFQ-

g) a Bidder or any of its affiliates participated as a consultant in the

preparation of the design or technical specifications of the contract that

is the subject of the Bid;

h) in case of a holding company having more than one independently

manufacturing units, or more than one unit having common business

ownership/management, only one unit should quote. Similar

restrictions would apply to closely related sister companies. Bidders

must proactively declare such sister/common business/ management

units in same/similar line of business.

i) Bidder shall not act in contravention/violation to the provisions of

competition act, as amended from time to time. Every bidder should,

at the time of submission of bid, give a declaration, that bidder shall

not have conflict of interest with other bidders, as above

48. All bidders shall submit the details/documents in support of Technical

Qualification Requirements duly certified and verified for authenticity from

Specified Third-Party inspection Agency (TPIA) or Statutory Auditor of their

Company or Practicing CA/CA Firm along with a certificate regarding

verification of authenticity of documents as per the format placed at Annexur-1.

All the documents submitted by the bidder in support of the meeting Technical

QR only shall be digitally signed by the Specified Third-Party inspection Agency

(TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm.

The verification and certification of authenticity of documents is acceptable

from any of the following TPIAs:

1. M/s Competent inspectorate and Consultants Pvt. Ltd, Hyderabad, India.

2. M/s Gulf Lloyds industrial Service India Pvt. Ltd.-Ahmedabad.

3. M/s international Certifications Services.

4. M/s Intertek India Pvt. Ltd.

5. M/s SGS India Pvt. Ltd.

6. M/s Moody International (India) Pvt. Ltd.

7. M/s TUV SUD South Asia (P) Ltd.

8. M/s TUV Rheinland (India) Pvt. Ltd.

9. M/s Bureau Veritas (India) Pvt. Ltd.

10. Hertz Inspection & Services Pvt. Ltd.

11. IRCLASS Syslems and Solutions Pvt. Ltd.

Verification for authenticity shall not be applicable in following cases.

1: Bidders having proven track record or regular suppliers/contractors (i.e.

2: Past order copies of GSECL as these documents can be verified internally.

Bidders shall be responsible for getting their documents/ credentials verified

& certified by the Specified Third-Party inspection Agency (TPIA) or Statutory

Auditor of their Company or Practicing CA/CA Firm in support of Technical

QR. All the costs pertaining to third party verification and certification

(including those by statutory auditors) shall be borne by the Bidder. GSECL

shall have no liability (financial or otherwise) towards the same and shall not

be liable for any claim/ dispute between the bidder and the Specified Third-

Party inspection Agency (TPIA) or Statutory Auditor of their Company or

Practicing CA/CA Firm.

Chief Engineer (G)

GSECL: Gandhinagar TPS

I/ We hereby agree for the terms & conditions laid down in Tender.

Contractor's Signature

With Seal & Date

EW-285 PUR-F-006 RFQ-

Undertaking from Third Party Inspection Agency/Statutory Auditor or

Practicing CA/CA Firm

(On letter head digitally signed by a person duly authorized to Sign on behalf of

Gandhinagar TPS.

Subject: Authentication of veracity of documents submitted by M/s …….. in

support of Meeting the Qualifying Requirements

Ref : Tender no.: ________________

Name of the Package/ Tender:

M/s._______________________________________________(hereinafter called Bidder)

having Registered office at_____________________intend to participate in above

referred tender of GSECL.

The tender condition stipulates that the bidder shall submit supporting

Documents pertaining to Qualifying Requirement duly verified and certified by

Third-Party Inspection Agency (TPIA) or Statutory Auditor of their Company or

Practicing CA/CA Firm as per the list mentioned in the bidding documents.

In this regard, it is hereby confirmed that we have examined the following

documents, which are also attached with this letter. The same has been verified

from the Original Documents and / or Client for authenticity.

We hereby confirm that the following documents are found to be genuine and

All the aforesaid documents have been digitally signed by us as a certificate of

We further confirm that we neither have any vested interest in aforesaid tender

nor have any conflict of interest in respect of above tender.

This certificate is issued at the request of M/s._____________________________

(Bidder) for the purpose of participating in the subject tender/s.

EW-285 PUR-F-006 RFQ-

General Terms & Conditions

1. Contractor shall indemnify GSECL against for any injury and/or damage that

may be caused in his man or material. Moreover, the contractor shall be fully

responsible for any damage caused to the Corporation’s properties done by his

man/materials while executing the work. The Corporation will be entitled to

recover the damage from the party’s bill.

2. At any time if GSECL feels that progress of work is unsatisfactory and work

force of contractor is inadequate, other agencies/ departmental personnel will

be put in parallel for expediting the work. Amount so incurred will be recovered

from the contractor’s bill. In this case decision of the Engineer-in-charge shall

be final and binding to the contractor. At any stage of the contract period, if the

contractor fails to complete the job or his work is not found satisfactory the

same will be got done at his cost and risk and additional expenditure incurred

by the Corporation will be recovered from him by giving one week's notice.

3. Subletting the contract to other agency is not permitted unless and otherwise

approved by the competent authority.

4. The contractor has to carry out the required work strictly according to guidance

given by the Corporation's responsible officer.

5. The Corporation reserves the right whether the materials to be accepted, or not.

Only specified and scheduled materials are to be examined by Corporation's

officer and then if suitable will be accepted by the Corporation.

6. The contractor shall submit his bill in triplicate to the CE(G), GSECL, TPS,

Gandhinagar which will be paid after the certificate regarding correct receipt of

the materials in good condition.

7. Any terms and conditions mutually agreed to writing shall be for a part of the

8. The authorized officer/person of the Corporation will have the liberty to check

the material and work etc.

9. Regarding the quality and acceptance of the jobs the authorized officer's

decision will be binding and final and no dispute on this account will be

10. General terms and conditions of the Corporation for works contract will be

made applicable for this work also. The booklet is attached herewith.

11. No material for the said work will be supplied by the Corporation except

specified in schedule thereof.

12. Penalty :-If the work is not done as per specification given by the Corporation

in stipulated time in all respects, the penalty will be levied as per Corporation's

rules. Any delay that may take place in supply and / or erection, testing and

commissioning activities beyond contractual cutoff date / stipulated period in

the order shall be subjected to penalty (not liquidated damages) at the rate ½ %

of the contract price / order price per week or part thereof subjected to a

maximum of 10% of the total contract value/ order value (i.e. End cost

13. Statutory variations:-any statutory increase or decrease on the taxes and duties

subsequent to your offer if it takes place within the original contractual delivery

date will be to the company’s account subject to the claim being supported by

documentary evidence. However if any decrease takes place after the

contractual delivery date the advantage will have to be passed on the company.

14. The contractor will be responsible and liable for any damage to man and

materials during his work.

15. While execution of this job our plant and auxiliaries will be in running

conditions. Hence contractor has to take all precautions for safety etc. Safety

belts etc. also to be used wherever necessary while working.

16. Corporation reserve the right to terminate the contract if quantity shown in

Schedule-B is executed earlier.

17. All the terms and conditions specified in Industrial & safety laws are binding on

EW-285 PUR-F-006 RFQ-

18. Registration certificate under labor contract act will have to be obtained before

execution of contract

19. The laborers shall be supplied for 8 hours a day, so contractors shall arrange

20. Payment Terms: Party has to accept payment terms as per GSECL rules only

i.e. as per actual work done. NO ADVANCE payment will be allowed. Net

Payment will be released within 30 days after completion of work and

submitting their relevant invoices.

21. Dispute Resolution Mechanism: For works contracts and composite Contracts,

the arbitration mechanism shall be governed by the Gujarat Public Works

Contracts Disputes Arbitration Tribunal Act, 1992 as per below details.

(1) Amicable Settlement : "Any dispute, difference, controversy or claim

between the parties arising out of or relating to this contract with reference

to the construction, interpretation, breach, termination or validity thereof

(herein after referred as "the Dispute") shall, upon the written request of

either party by referred to the authorized representatives of the Disputing

Parties for resolution. The authorized representatives shall promptly meet

and attempt to negotiate in good faith a resolution of the Dispute within

thirty days of the service of the request."

(2) Arbitration: If the Parties fail to amicably resolve the disputes or differences

or contrary claims as indicated herewith in sub clause (1) of Clause

arising under or in connection with the present works contracts, whether

pertaining to works contracts alone or works and procurement both, the

same shall be referred to arbitration under the Gujarat Public Works

Contracts Disputes Arbitration Tribunal Act, 1992."

22. For procedure for health check-up accordingly bill shall be reimbursed once

during total contract period (for as & when and AOH/COH contract) maximum

up to Rs.1000 or actual cost per worker/ labour /person, whichever is

minimum after verification & recommendation by concern doctor. In case any

worker left the work in between than for replacement Worker Company will not

provide any reimbursement, however it is compulsory to submit new report of

replacement worker for fitness certificate at contractor’s own expense.

23. For Periodic Medical examination, No reimbursement for periodic medical

examination to be given to contract employee for whom GSECL are conducting

Periodic Medical examination at company’s cost at GTPS. If a contractor fails to

undergo periodic medical examination, they have to undergo prescribed

investigation as per hazard analysis from outside, No reimbursement to be

given for these investigations.

Chief Engineer (G)

GSECL: Gandhinagar TPS

I/ We hereby agree for the terms & conditions laid down in Tender.

Contractor's Signature

With Seal & Date

EW-285 PUR-F-006 RFQ-

BID - QUALIFICATION CRITERIA FOR TECHNICAL BID

Work of cleaning & inside inspection of Deaerator during AOH/COH or as & When

Required of Unit No 3, 4 & 5 at GTPS.

Pre-Qualification Criteria (PQC) (To be submitted with Technical Bid):-

The bidders are requested to submit the technical bid with the following

credentials for technically qualifying criteria in soft ONLY.

Technical Bid Qualifying Criteria regarding

1 The bidder should have executed / completed similar

works during the last seven (7) years in Government /

semi government / state electricity board / private

limited company / public limited company / IPP , as on

last date of the month preceding the month of

publication of tender, having minimum contract /order

values as indicated below :

a) One order of value not less than the amount

equal to Rs. 318139.00 of the estimated cost.

b) Two orders, each of value not less than the

amount equal to Rs. 198837.00 of the estimated

c) Three orders, each of value not less than the

amount equal to Rs. 159070.00 of the estimated

Similar work means – Similar work means party shall

have an experience of maintenance/replacement work

of High Pressure Heater/Vessels/Equipment, Air

Preheater Works, Various Cooler Cleaning and

Dearator cleaning work only. Experience in other

company/firm as an employee will not be considered.

3 Financial qualification criteria:

(1) The Average Annual Turnover of the bidder, shall

not be less than Rs 1.20 (Rupees One Lakh

Twenty thousand only ) during the preceding three

(3) financial years as one date of Techno-

Commercial bid opening.

(2) Net worth of bidder shall not be less than 100% of

the bidder’s paid up share capital as on the last day

of the preceding financial year. In case the Bidder

meets the requirement of Net worth based on the

strength of its Subsidiary (ies) and/or Holding

company and/or Subsidiaries of its Holding

Companies wherever applicable, the Net worth of the

Bidder and its Subsidiary (ies) and/or Holding

company and/or Subsidiary (ies) of the Holding

Company, in combined manner should not be less

than 100% of their total paid up share capital.

However individually, their Net worth should not be

less than 75% of their respective paid share

EW-285 PUR-F-006 RFQ-

Net worth in combined manner shall be calculated

Net worth (combined )= (x1+x2+X3)/(y1+y2+y3)

X 100, where x1,x2, x3 are individual net worth

which shall not be less than 75 % of the

respective paid up share capitals and y1, y2, y3

are individual paid up share capitals.

(3) In case the bidder is not able to furnish its audited

financial statements on stand-alone entity basis, the

unaudited unconsolidated financial statements of

the bidder can be considered acceptable provided

the bidder further furnishes the following

documents for substantiation of its qualification.

 Copies of the unaudited unconsolidated

financial statements of the bidder along with

copies of the Audited consolidated financial

statements of its Holding Company.

 A Certificate from the CEO/CFO of the Holding

Company, stating that the unaudited

unconsolidated financial statements form part of

the Consolidated Annual Report of the company.

(4) In cases where audited results for the last preceding

financial year as on the date of techno-commercial

bid opening are not available, the financial results

certified by a practicing Chartered Accountant shall

be considered acceptable. In case, Bidder is not able

to submit the Certificate from practicing Chartered

Accountant certifying its financial parameters, the

audited results of three consecutive financial years

preceding the last financial year shall be considered

for evaluating the financial parameters. Further, a

Certificate would be required from the CEO/CFO,

stating that the Financial results of the Company

are under audit as on the date of Techno commercial

bid opening and the Certificate from the practicing

Chartered Accountant certifying the financial

parameters is not available.

5) The bidder must submit Average Annual Turnover

and Net worth Certificate in support of Financial QR,

duly certified and verified for authenticity from

Independent Statutory Auditor of their company /

Practicing Charted Accountant/ C.A. Firms / TPIA

(Third-Party Inspection Agency ) empaneled /

approved by GSECL along with copy of Annual

Audited Accounts of last three years

Note for point No.1, 2, 3 & 4:

I. Other income shall not be considered for

arriving at annual turnover.

II. “Holding Company" and “Subsidiary Company”

shall have the meaning ascribed to them as per

Companies Act of India, in vogue.

III. Net worth means the sum total of the paid up

share capital and free reserves. Free reserve

EW-285 PUR-F-006 RFQ-

means all reserves credited out of the profits

and share premium account but does not

include reserves credited out of the revaluation

of the assets, write back of depreciation

provision and amalgamation. Further, any debit

balance of Profit and Loss account and

miscellaneous expenses to the extent not

adjusted or written off, if any, shall be reduced

from reserves and surplus.

4 Details of P.F. code No. from the appropriate provident

fund authorities and details of P.F. paid to the

employees for last six months. Certificate of separate

provident fund account number.

5 Copy of PAN No.

6 Partnership Deed/Memorandum of Association &

Articles of Association: If contractor is not sole

proprietor, then contractor shall have to furnish the

copy of partnership deed along with offer. In case of a

Corporation, the M/A & A/A is required to be

submitted, without which offer is likely to be ignored. If

contractor shall also submit power of Attorney.

7 Labour License for labour Contract: The contractor

on getting the work order but before starting the work

shall have to furnish the copy of Labour License under

the Contract Labour (R & A) from the appropriate

authorities without which the contract order is liable to

be terminated, if applicable.

8 Details of Tools, tackles, equipments and personals

available with firm relevant to the job/subject tender.

9 Copy of the updated valid labour contract license from

the appropriate authorities and updated workman

group insurance policy covering labour engaged, before

10 Details of skilled/semi-skilled persons presently

employed by the contractor having sufficient knowledge

of similar jobs.

11 Copy of valid GST Reg. No

1. The Chief Engineer (Gen.), GSECL, GTPS reserve right to reject any tender or all

tenders without assigning any reason thereof and to split up the work between more

than one party as the case may be.

2. Non-compliance of above criteria the technical bid is liable to be rejected. After

acceptance of the Technical Bid, the Price Bid will be considered for opening.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW-285 PUR-F-006 RFQ-

Sr. Details Confirmation

No. (Tick √ any one)

1 Annexure – 2 YES / NO

2 Firm’s details as per “Annexure –3” YES / NO

3 Copy of the un-priced schedule (Description and YES / NO

price). “Annexure - 4”.

4 Work Completion Period as per “Annexure- 5” YES / NO

5 Past experience details as per “Annexure-6” YES / NO

6 Performance certificates as per “Annexure-7” YES / NO

7 ANNEXURE – 8 YES / NO

8 ANNEXURE – 9 YES / NO

9 ANNEXURE – 10 YES / NO

10 ANNEXURE – 11 YES / NO

11 ANNEXURE – 12 YES / NO

12 Certificate of Important Instruction & certificate-A YES / NO

13 INTEGRITY PACT YES / NO

14 Schedule-“A” & Annexure-“A” (GSECL’s work/ Scope YES / NO

of work to be carried out by contractor specified duly

signed and with seal of firm.)

I / WE, confirm that following documents are attached with the technical

bid of the offer.

Signature of the

Seal of the Firm

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD

BE GIVEN FLAG MARKING FOR IDENTIFICATION.

EW-285 PUR-F-006 RFQ-

Subject: Work of cleaning & inside inspection of Deaerator during AOH/COH

or as & when required of Unit No 3, 4 & 5 at GTPS.

Reference: Tender No. EW-285

Due on date: / /

In connection with the above subject and reference I/ We confirm the

1. I / We, the under signed have read and examined the Scope of Work &

requirements during execution of work in tender mentioned under reference

along with the Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender

specifications/work.

3. Further, I / We also agree that additional conditions / deviations, if any,

found in the Commercial terms & conditions, our offer shall be out rightly

rejected without assigning any reason thereof.

4. We hereby agree for the terms & conditions laid down in Tender.

All the bidders are requested to see and verify the documents of

a) General safety rules / norms” to be observed by the contractors

b) Additional terms and conditions regarding industrial law and other

related matters for the tender documents.

c) General rules and directions for the guidance of contractor booklet of

GSECL, GTPS on our website under heading of “Rules for Works”

And confirm that all the above documents you have verified & certify as below

“I/we hereby has read the above documents and agree for the Safety Rules,

Industrial Laws and Contract Booklet (a, b & c as above) and accordingly

submitted my/our offer.”

Signature of the

Representatives of the

Seal of the Firm

Name of the Tendering Firm / Agency:

EW-285 PUR-F-006 RFQ-

DETAILS OF THE FIRM

Tenderer may MANDATORILY fill all the details in this form.

(These details are necessary to create the database of Contractors)

Contractor Name

Within Gujarat / Outside Gujarat /GST

Pvt. Firm / Public Ltd. / State Govt. Under (Indicate the relevant status)

taking / Central Govt. undertaking

Vendor Registration Letter No. & Date

(If registered and Letter issued by Board) -

(If Applicable)

Vendor Registration Fee (If Applicable) Paid / Not Paid (Tick any one, for New

Vendor Registration Date (If Applicable) -

Vendor Registration Validity Period From Date___________ to Date___________

(If Applicable)

P.F NO (Also Physical Document is

required along with the Technical Bid)

PAN NUMBER (Also Physical Document is

required along with the Technical Bid)

Custom No. and Date (If applicable)

Electrical License Type(If Applicable) (Also

Physical Document is required along with

the Technical Bid)

License Validity Period (If Applicable) From Date___________ to Date___________

Account Number of Bidder

Type of Account of Bidder

Branch Name & Address

Contact Number of the Branch

Copy of Cancelled Cheque

COMPANY EMAIL ID FOR

CONFIRMATION OF PAYMENT

Address of Registered Office Factory Works Authorized

Contact person name

City & Pin code

Phone Nos.(Office)

Phone Nos.(Residence)

Web site address

EW-285 PUR-F-006 RFQ-

UN – PRICED SCHEDULE (COPY WITHOUT PRICES)

Description Quantity Unit

Cleaning of Deaerator & Its Storage Tank and inside

inspection, resetting, repairing of Nozzle & is perforated

1 trays if requires by cutting, welding/soldering as per

scope of work & instruction of EIC.

EW-285 PUR-F-006 RFQ-

Work Completion Period

EW-285 PUR-F-006 RFQ-

DETAILS OF THE EXPERIENCE FOR SIMILAR TYPE OF WORK AS PER

TENDER’S PRE-QUALIFICATION CRITERIA.

Party should submit below executed detailed work order physically along

with the Technical Bid. This is mandatory.

Sr. NAME ORDER DESCRIPTION ORDER ORDER STATUS, IF REMARKS

No OF REFERENCE OF WORK AMOUNT FULLY ORDER

WORK No. & DATE EXECUTED. UNDER

YES/NO EXECUTION

A GUJARAT STATE ELECTRICITY CORPORATION LTD /SISTER COMPANY.

B OTHER STATE ELECTRICITY BOARD

C OTHER ORGANISATION.

EW-285 PUR-F-006 RFQ-

LIST OF PERFORMANCE CERTIFICATES SUBMITTED WITH THE TECHNICAL

Party should submit below executed work performance certificate physically

along with the Technical Bid.

Sr. No. Name of the Authority by Reference No. & Details of Works

whom certificate is issued date

EW-285 PUR-F-006 RFQ-

ANNEXURE – 8 ( for Works )

Bidder must fill up below details & should place at the top of the Technical Bid.

1 PRICES: [FIRM ONLY]

(Please Specify YES / NO.)

2 TAX: [IN PERCENTAGE] ( GST )

3 The Last three-year Audited Annual Accounts, Positive

Net worth certificate, and Average Annual Turnover

certificate certified by charted accountant as Per

Qualification Requirement

4 Please quote your GST Registration No. (Also Physical

Document is required along with the Technical Bid)

5 Please quote your PF Registration No. & Date. (Also

Physical Document is required along with the Technical

6 PENALTY TERMS AGREED :

(Please Specify YES / NO.)

7 SECURITY TERMS AGREED:

(Please Specify YES / NO.)

8 DETAILS OF EMD PAYMENT (as applicable as below)

a) DD No & Date & Name of Bank

b) B.G. No. & Date & name of Bank

c) Cash details

9 Completion of Works

(Please Specify YES / NO.)

10 VALIDITY OF THE OFFER AGREED:

(Please Specify YES / NO.)

11 PAYMENT TERMS AGREED:

(Please Specify YES / NO.)

12 WORK OFFERED AS PER SCHEDULE-B: (YES/NO)

13 TELEPHONE NOS. & FAX NO:

14 Authorized person of the firm :

15 Name of the proprietor, partners, directors [as the case

may be], along with address, telephone, fax no. etc.

16 If Vendor Registration is Done:(If Applicable)

(Please submit copy of Vendor Registration approval -

letter in the EMD cover).

EW-285 PUR-F-006 RFQ-

TECHNICAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE

ONLY AND TO BE SUBMITTED WITH TECHNICAL BID.

EW-285 PUR-F-006 RFQ-

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(Bidder should not quote their prices in this page)

Sub: Undertaking in regard to quoted prices.

All bidders will have to furnish the following undertaking duly filled in, signed and

“This is to certify that we have not worked for the subjected tender

viz.…………………. to other SEBs / Power Utilities with this tender details of

GSECL at lower % price than the % prices quoted in this tender by us for the

same item during last Six (6) Months.”

The prices quoted by us for the same item to other SEBs during the last six (6)

months are given below:

Signature of the Tenderer

Seal of the Firm

EW-285 PUR-F-006 RFQ-

ANNEXURE-10A (For Supply)

Vendor must fill up below details & should place at the top of the Technical

1. PRICES:[FIRMONLY]

(Please Specify YES/NO.)

2. Rates offered FOR:__________________

3. GST :[INPERCENTAGE]

(Please Specify IN/EXCLUSIVE/EXEMPTED)

Please quote your GST Registration No. &Date

Please specify GST NO

4. In case of GST(SGST,CGST OR IGST)please specify place

of Manufacturer unit from where material is to be supplied

5. PENALT YTERMS AGREED:

(Please Specify YES/NO.)

6. SECURITYTERMSAGREED:

(Please Specify YES/NO.)

7. P.G TERMS AGREED (Wherever applicable):

(P.G.-Performance Guarantee)(Please Specify YES/NO.)

8. DETAILS OF EMD PAYMENT

(Please Specify DD/BG/Pay order/ Valid SSI/Valid NSIC

No./Valid UDYAM/Valid KVIC/Valid MSME

9. DELIVERY TERMS AGREED:

(Please Specify YES/NO.)

10. VALIDITY OF THE OFFER AGREED:180 Days from the

date of opening of Technical Bid

11. PAYMENT TERMS AGREED: 80% against T.R.C. within

30days & balance 20% within 45 days

12. ITEMS OFFERED:

13. TELEPHONE NOS. & FAX NO:

14. Authorized person of the firm:

15. Name of the proprietor ,partners, directors [As the case

may be], along with address, telephone, fax no. e-Mail ID

Signature of Tenderer Company’s roundseal

EW-285 PUR-F-006 RFQ-

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING

/ BLACK LIST THEREOF).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black

Ref: Tender No.:

signatory of M/S. ______________________________________ here by certify that M/S

__________________________________________ and their proprietor / any partner /

any directors of the firm is not stop deal and/or banned for business dealing

and/or black listed by GUVNL and/or their any subsidiary company viz.

GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.

(Confirmed / not confirmed)

Contractor’s Signature

With Seal & Date

EW-285 PUR-F-006 RFQ-

Bidders must furnish the scan copy of below details along with technical

(1) A copy of order on hand.

(2) Detail order copies submitted as per Annexure-6.

(3) Performance Certificate if any.

(4) Documentary Proof for Partnership of proprietor, Partners, Directors (as the

case may be), along with Address, Telephone No, Fax No. etc. if any.

(5) The Last three-year Audited Annual Accounts, Positive Net worth certificate,

and Average Annual Turnover certificate certified by charted accountant as

Per Qualification Requirement.

(6) A copy of Goods and Service Tax Registration document along with valid

Registration Number as per Annexure –

(7) A copy of PF Registration document along with valid Registration Number as

(8) A valid B.G. against EMD or DD for the payment of EMD as per Annexure-8.

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid:

“This is to confirm and certify that the offer submitted by me is strictly in

accordance with the GSECL’s Work Tender specifications and as per Technical

detail work/ drawing as mentioned in the Tender Specifications. There is no

commercial or Technical deviation in the offer from the Corporation’s

Tender Specification. I undertake to abide by the GSECL’s tender description

and Particulars. I undertake to complete work strictly as per the GSECL’s

Technical specification/ Scope of work/ Guaranteed Technical Particulars /

Drawing, even if any technical deviations are mentioned by me. I also

undertake to abide by all commercial conditions of the GSECL, including work

completion schedule.”

(Signature of the Tenderer)

1. Any offer without above certificate will not be considered and the tender

will be out rightly ignored in the absence of above certificate.

2. After opening of the Tender, if it is found that the offer given by the

Tenderer is not according to the GSECL’s specifications, Guaranteed

Technical Specifications/ Scope of work, Drawing and commercial terms

and conditions and false certificate is given by the Tenderer, then GSECL

will not deal with the firm for the present Tender. It is, therefore requested

that the Tenderer should take care in giving their offer and submission of

3. The conditional tenders will not be accepted.

EW-285 PUR-F-006 RFQ-

[On Company's Letter Head]

(Required for price justification, if necessary)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all

the quoted items/works of the tender along with online Technical Bid)

Ref.: Tender No: / Bid. No.:

We, the undersigned, hereby declare and undertake that we have not accepted

or executed any Letter of Acceptance (LOA) or Purchase Order (PO) at a unit ex-

works price/any work at rate lower than the rate offered in this tender in any

station of GSECL/GUVNL & Subsidiaries/CPSU/SPSU/IPP etc. during the

period from six (6) months prior to two (2) months after the bid submission date

of this tender.

We also understand that LOA / Purchase Order placed by any station of

GSECL/GUVNL Subsidiaries/CPSU/SPSU/IPP etc. on the basis of above

undertaking shall not be considered as ‘offered’ price for the tender items

in subsequent tender, if it is not within period mentioned above

I/ We accept above undertaking.

Seal of the firm Signature of the tenderer

With designation

EW-285 PUR-F-006 RFQ-

Gujarat State Electricity Corporation Ltd.

Thermal Power Station, GANDHINAGAR

(On Firm’s Letter Head)

ON FIRM’S LETTER HEAD:-

signatory of M/s. __________________________________ hereby certified that M/s.

______________________________________is not related with other firms who have

submitted tenders for the same work under this inquiry / tender and the

interest (i.e. Shareholding in company and share in partnership firm) of any

employee of the tendering Company or my/our relative as defined in section 2(77)

of the Company’s act. 2013 is 10% or more, the tendering Company will not deal

with such company/firm at all.

Also I /We declare that, I/We have not conflict of interest with other

bidders, as per below:

Conflict of interest among Bidders/Agents

A bidder shall not have conflict of interest with other bidders. Such conflict

of interest can lead to anti-competitive practices to the detriment of

Procuring Entity’s interests. The bidder found to have a conflict of interest

shall be disqualified. A bidder may be considered to have a conflict of

interest with one more parties in this bidding process, if :

a) they have proprietor/partner(s)/Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial

stake from any of them; or

c) they have the same legal representative/agent for purposes of this

d) they have relationship with each other, directly or through common

third parties, that puts them in a position to have access to

information about or influence on the of bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process.

Participation by a bidder in more than one Bid will result in the

disqualification of all bids in which the parties are involved. However,

this does not limit the inclusion of the components/sub-

assembly/assemblies from one bidding manufacturer in more than

f) in cases of agents quoting in offshore procurements, on behalf of

their principal manufacturers, one agent cannot represent two

manufacturers or quote on their behalf in a particular tender

enquiry. One manufacturer can also authorize only one

agent/dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent

on his behalf; and

EW-285 PUR-F-006 RFQ-

2. Indian/foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the

preparation of the design or technical specifications of the contract

that is the subject of the Bid;

h) in case of a holding company having more than one independently

manufacturing units, or more than one unit having common

business ownership/management, only one unit should quote.

Similar restrictions would apply to closely related sister companies.

Bidders must proactively declare such sister/common

business/management units in same/similar line of business.

i) Bidder shall not act in contravention/violation to the provisions of

competition act, as amended from time to time.

SIGNATURE OF THE TENDERER

WITH DESIGNATION.

SEAL OF THE FIRM:

EW-285 PUR-F-006 RFQ-

GUJARAT STATE ELECTRICITY CORPORATION LIMITED, BARODA

To, create an environment where Business Confidence is built through Best

Business Practices and in fostered in an atmosphere of trust and respect between

providers of goods and services and their users for the ultimate benefit of society

and the nation.

GSECL’S COMMITMENT PARTY’S COMMITMENT

■ To maintain the highest ethical ■ Not to bring pressure

standards in business and recommendations from outside GSECL

professions. to influence its decision.

■ Ensure maximum transparency ■ Not to use intimidation, threat

to the satisfaction of inducement or pressure of any kind on

stakeholders. GSECL or any of it’s employees under

any circumstances.

■ To ensure to fulfill the terms of ■ To be prompt and reasonable in

agreement / contract and to fulfilling the contract, agreement, legal

consider objectively the viewpoint obligations.

■ To ensure regular and timely ■ To provide goods and/or services

release of payments on due dates timely as per agreed quality and

for work done. specifications at minimum cost to

■ To ensure that no improper ■ To abide by the general discipline to be

demand is made by employees or maintained in our dealings.

by anyone on our behalf.

■ To give maximum possible ■ To be true and honest in furnishing

assistance to all the Vendors / information.

Suppliers/ Service Provider and

other to enable them to complete

the contract in time.

■ To provide all information to ■ Not to divulge any information,

suppliers/contractors relating to business details available during the

contract/job which facilitate him course of business relationship to

to complete the contract/job others without the written consent of

successfully in time. GSECL.

■ To ensure minimum hurdles to ■ Not to enter into carter/syndicate/

vendors/suppliers/contractors in understanding whether formal/non-

completion of agreement/ formal so as to influence the price.

contract/ work order.

Seal & Signature Seal & Signature

(GSECL’s Authorized Signatory) (Party’s Authorized Person)

EW-285 PUR-F-006 RFQ-

GUJARAT STATE ELECTRICITY CORPORATION LIMITED.

TPS: GANDHINAGAR.

Work of cleaning & inside inspection of Deaerator during AOH/COH

or as & When Required of Unit No 3, 4 & 5 at GTPS.

1. Opening of Deaerator and its storage tank manholes.

2. Cleaning of Deaerator and its storage tank.

3. Inspection of Deaerator from inside, checking spays nozzles, repairing /

replacement of spray nozzles if any.

4. Checking of perforated trays & repairing of the same by cutting, welding or

5. Replacement of gasket joint of manholes.

6. Final inspection & Refitting of Heavy Manhole with full tightening of studs & nuts.

7. Party has to carry out all kind of works of Dearator as per instruction of EIC.

8. Charging of Deaerator and its storage tank to check any leakage & if found any

defect same is to be attended by contractor free of charge.

FOLLOWING ARRANGEMENTS ARE TO BE CARRIED OUT BY CONTRACTOR:

 All kind of tools and tackles, consumables, ordinary welding/soldering electrodes,

cutting and welding machine with equipments (if required) along with oxyacetylene

gas as per requirement. All brazing and patch work facility as per requirement with

 All kind of consumable like grease, rustolin, emery paper, cotton waste, etc and

debris collection arrangement etc.

 All kind of manpower with all respect and their transportation to site as well as for

material transportation.

 Party shall have to arrange necessary scaffolding if required.

 Party shall have to arrange welder to execute the welding/soldering work at his own

FOLLOWING ARRANGEMENTS SHALL BE PROVIDED BY GSECL

 Air and electricity. Work shop facility for rectification / repair works.

 Open space for material storage in plant.

 Electrical Connection will be provided by GSECL from single point for lighting at

free of cost and further extension shall have to arrange by the contractor on their

own cost. Three phase supply connection will be provided to contractor’s

equipments/tools by GSECL free of cost at location decided by Engineer in Charge.

ICTP switches and ELCBs shall have arranged by the contractor at their own cost.

Following facilities will be provided by GSECL on CHARGEABLE BASIS.

 Accommodation (Hostel / Quarter) facility will be provided on chargeable basis if

 Medical facility will be provided on chargeable basis as per GSECL norms during

the execution of this works if available.

EW-285 PUR-F-006 RFQ-

GENERAL TERMS & CONDITIONS:

1. Work is to be carried out at Powerhouse Premises.

2. The work should be commenced after isolation of Deaerator.

3. If leakage will persist after completion of job, contractor shall have to re-work

without additional cost; otherwise the same will be attended by GSECL at the risk &

cost of contractor.

4. Loading, Unloading and Transportation of material from GTPS to party’s works and

vice versa is to be arranged by the party at their own cost. GSECL will provide

necessary crane facility for Loading and unloading at GSECL premises.

5. Party will be fully responsible for any loss/damage to the materials provided by

GSECL. The cost of loss/damage/shortage, if any will be recovered from the party’s

6. Welding/soldering Electrodes for welding is to be utilized as per Parent Metal after

Testing Parent Metal and report thereof shall be submitted to GSECL.

7. GSECL will provide special tools if required, jointing/packing materials and fasteners

at free of cost. Rest of the material, welding/soldering electrodes, consumables,

tools & tackles, jigs & fixtures, machineries, etc. for above work are to be arranged

by the party at their own cost.

8. After completion of work, contractor has to credit scrap materials at main store as

per instruction of EIC.

9. Contractor has to handle the GSECL equipment / tools / tackles carefully otherwise

the cost of damage / shortage will be recovered from the party’s bill.

10. Contractor has to follow all labour laws and safety rules as per GSECL procedure.

11. Contractor has to appoint supervisor to supervise the work and to follow the

instruction given by GSECL on round the clock basis.

12. Contractor shall have to mobilize their manpower within 3 days after instruction of

EIC, if fail the same penalty will be imposed Rs. 500/day.

13. During AOH/COH of units, contractors shall have to attend daily meeting as per time

fixed by EIC. Penalty will be imposed Rs. 100, if found absent of the supervisor

during daily meeting.

14. Contractor shall have to submit daily progress report for work carried out during

15. Contractor shall have to mobilize their manpower within immediately after instruction

of EIC. GSECL will complete the work by deputing other agencies if the progress/

quality of works are not found satisfactory at the risk and cost of contractor.

16. Payment will be made as per actual work done only.

17. No price escalation will be entitled.

18. Time Limit:

a. Time Limit for completion of one job is 10 Days from the date of commencement

b. The validity of this work order is 24 months from the date of commencement by

mail / telephonically for the work.

19. Time Limit Extension: This contract can be extended further for a period of

weeks or till finalization of new contract whichever is earlier. If this contract is

extended beyond time limit, the contractor shall have to work in extended period till

finalization of new contract and during such extended period the rates will be

payable at the existing contract rate or new rate whichever is less.

EW-285 PUR-F-006 RFQ-

20. Penalty for Delay: If the work is not done as per specification given by the

Corporation in stipulated time in all respects, the penalty will be levied as per

Corporation's rules.

Any delay that may take place in supply and / or erection, testing and

commissioning activities beyond contractual cutoff date / stipulated period in the

order shall be subjected to penalty (not liquidated damages) at the rate ½ % of the

contract price / order price per week or part thereof subjected to a maximum of 10%

of the total contract value/ order value (i.e. End cost including GST).

21. Payment Terms: Payment shall be made as per the actual work carried out. The

measurement of work will be carried out jointly.

22. Mobilization: Party shall mobilize site i.e. the manpower, machines, materials, etc.

within 3 days from the intimation given by GSECL by telephonically, mail or by letter

for mobilization of site.

23. The GSECL reserve the right to carry out the work by another agency in case of

poor /slow progress of the work and expense incurred will be recovered from the

24. Performance Guarantee: The contractor has to give performance guarantee for

towards defect free operation & poor workmanship Three month from the date of

commissioning. If any defect observed within Three Month contractor shall have to

attend it free of cost.

25. Unsatisfactory Progress of Work: The GSECL reserve the right to carry out the

work by another agency in case of poor /slow progress of the work and expense

incurred will be recovered from the party’s bill.

26. Taxes: Any prevailing Tax at the time of execution of work shall be borne by the

contractor. Income Tax at the applicable rate shall be deducted from the RA Bill.

27. Contractor shall have to execute Agreement on stamp paper of Rs. 300/- and

Indemnity bond on stamp paper of Rs. 300/- in the prescribed form before

commencement of the work. The cost of the stamp papers shall be borne by

28. Contractor has to follow all labour laws and safety rules as per GSECL procedure.

29. No extra charge or Price escalation will be given during completion of Time Limit of

30. The corporation reserves the right to carry out this work by other agency in case of

poor/slow progress of the work and expanse incurred will be recovered from the

31. Corporation’s General Terms and Conditions are also applicable to this work.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

EW-285 PUR-F-006 RFQ-

ON STAMP PAPER OF Rs.300/-]

EMD BANK GUARANTEE FORMAT

FOR TENDER NO.__________

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

Address of the Firm/company) having their registered Office at

________________________________(Address of the Firm’s registered Office)

(hereinafter called the “Tenderer”) wish to participate in the Tender

No._______________ for _________work (Supply / Erection / Supply & Erection

Work, etc.) of ______________________ (Name of the Material/equipment / work)

for Gujarat State Electricity Corporation Limited (hereinafter called the

“Beneficiary”) and WHEREAS a Bank Guarantee for Rs._____________

(Amount of Bank Guarantee towards EMD) valid till ____________ (mention

here date of validity of this Guarantee which will be Six months from the date

of submission of bid of the tender) which is required to be submitted by the

Tenderer along with the Tender.

address of the Branch giving the Bank Guarantee) having our registered

Office at _____________________ (Address of Bank’s registered Office)

hereby give this Bank Guarantee No. _________________ dated ____________

and hereby agree unequivocally and unconditionally to pay immediately

on demand in writing from Beneficiary Gujarat State Electricity

Corporation Limited or any Officer authorized by it in this behalf any

amount up to and not exceeding Rs.____________(Amount of E.M.D.),

the said Gujarat State Electricity Corporation Limited on behalf of the

agree that withdrawal of the Tender/Bid/EOI or part thereof by the Tenderer

within its validity or Non submission of Performance Guarantee towards

execution/supply period by the Tenderer within 15 days from the date of

issue of Letter of Acceptance by the Gujarat State Electricity Corporation

Limited would constitute a default on the part of the Tenderer and that

this Bank Guarantee is liable to be invoked & encashed within its validity by

the Beneficiary in case of any occurrence of a default on the part of the

Tenderer and that the encashed amount is liable to be forfeited by the

This agreement shall be valid and binding on this Bank up to and

inclusive of _______________ (mention here the date of validity of Bank

Guarantee) and shall not be terminable by notice or by Guarantor for change

in the constitution of the Bank or the Firm of Tenderer or by any

reason whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alterations made,

given, conceded with or without our knowledge or consent by or

between the Tenderer and the Gujarat State Electricity Corporation

Notwithstanding anything contrary contained in any law for the time being in

force or banking practice, this Guarantee shall not be assignable, transferable

by the Beneficiary (i.e. GSECL) Notice or invocation by any person such as

assignee, transferee or agent of beneficiary shall not be entertained by the

EW-285 PUR-F-006 RFQ-

Bank. Any invocation of the Guarantee can be made only by the beneficiary

NOTWITHSTANDING anything contained hereinbefore our liability under

this Guarantee is restricted to Rs.__________(Amount of EMD) (Rupees

__________________________________) (in words). Our Guarantee shall remain in

force till _____________ (Date of validity of the Guarantee). Unless demands or

claims under this Bank Guarantee are made to us in writing on or before

___________ (Date of validity of the Bank Guarantee), all rights of Beneficiary

under this Bank Guarantee shall be forfeited and we shall be released

and discharged from all liabilities there under.

Please Mention here Complete Postal Signature of the Bank’s

Address of the Bank with Branch Code, Authorised Signatory with

Telephone and Fax Nos Official Round seal

NAME OF DESIGNATED BANKS : As per Annexure – I

EW-285 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(For Performance Guarantees (PBG) towards execution/supply period (

Security Deposit ) as per Commercial Terms & Conditions of Tender)

Address of the Branch giving the Bank Guarantee) having our registered Office at

Bank’s registered office) hereby give this Bank Guarantee No.

unequivocally and unconditionally to pay immediately on demand in writing

from the Gujarat State Electricity Corporation Limited, or any Officer

authorized by it in this behalf any amount up to and not exceeding Rs.

_____________ (Amount of Performance Guarantee towards execution/supply

period ) Rupees

the said Gujarat State Electricity Corporation Limited on behalf of

contract for the supply / works specified below :

This agreement shall be valid and binding on this Bank up to and

inclusive of___________________(Date of validity of the Bank Guarantee) and shall

not be terminable by notice or by change in the constitution of the Bank

or the firm of Contractors / Suppliers or by any other reason whatsoever

and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alterations made, given conceded or agreed,

with or without our knowledge or consent, by or between parties to the said within

written contract.

“Notwithstanding anything contrary contained in any law for the time being in

force or banking practice, this Guarantee shall not be assignable, transferable by

the beneficiary (i.e. GSECL). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this

guarantee is restricted to Rs._______________(Rupees

___________________________________________only). Our guarantee shall remain in

force until _______________ (date of validity of the Bank Guarantee).Unless

demands or claims under this Bank Guarantee are made to us in writing on or

before _____________ (Date of validity of the Bank Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be

released and discharged from all liabilities there under:

Please mention here complete Signature of the Bank’s authorized

Postal Address of the Bank with signatory with Official Round Seal.

Branch Code, Telephone and Fax

NAME OF DESIGNATED BANKS : As per Annexure - I

EW-285 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(For Performance Guarantees (PBG) towards Guarantee/Warranty period as

per Commercial Terms & Conditions of Tender)

Address of the Branch giving the Bank Guarantee) having our registered Office at

Bank’s registered office) hereby give this Bank Guarantee No.

unequivocally and unconditionally to pay immediately on demand in writing

from the Gujarat State Electricity Corporation Limited, or any Officer

authorized by it in this behalf any amount up to and not exceeding Rs.

_____________ (Amount of Performance Guarantee towards Guarantee/Warranty

period ) Rupees

the said Gujarat State Electricity Corporation Limited on behalf of

contract for the supply / works specified below :

This agreement shall be valid and binding on this Bank up to and

inclusive of___________________(Date of validity of the Bank Guarantee) and shall

not be terminable by notice or by change in the constitution of the Bank

or the firm of Contractors / Suppliers or by any other reason whatsoever

and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alterations made, given conceded or agreed,

with or without our knowledge or consent, by or between parties to the said within

written contract.

“Notwithstanding anything contrary contained in any law for the time being in

force or banking practice, this Guarantee shall not be assignable, transferable by

the beneficiary (i.e. GSECL). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this

guarantee is restricted to Rs._______________(Rupees

___________________________________________only). Our guarantee shall remain in

force until _______________ (date of validity of the Bank Guarantee).Unless

demands or claims under this Bank Guarantee are made to us in writing on or

before _____________ (Date of validity of the Bank Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be

released and discharged from all liabilities there under:

Please mention here complete Signature of the Bank’s

Postal Address of the Bank authorized

with Branch Code, Telephone signatory with Official Round

and Fax Nos. Seal.

NAME OF DESIGNATED BANKS : As per Annexure – I.

EW-285 PUR-F-006 RFQ-

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(Combined Performance Guarantees (PBG) towards Execution/Supply period

and Guarantee/Warranty period as per Commercial Terms & Conditions of

Address of the Branch giving the Bank Guarantee) having our registered Office at

Bank’s registered office) hereby give this Bank Guarantee No.

unequivocally and unconditionally to pay immediately on demand in writing

from the Gujarat State Electricity Corporation Limited, or any Officer

authorized by it in this behalf any amount up to and not exceeding Rs.

_____________ (Amount of Combined Performance Guarantees (PBG) towards

Execution/Supply period and Guarantee/Warranty period) Rupees

said Gujarat State Electricity Corporation Limited on behalf of

contract for the supply / works specified below :

This agreement shall be valid and binding on this Bank up to and

inclusive of___________________(Date of validity of the Bank Guarantee) and shall

not be terminable by notice or by change in the constitution of the Bank

or the firm of Contractors / Suppliers or by any other reason whatsoever

and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alterations made, given conceded or agreed,

with or without our knowledge or consent, by or between parties to the said within

written contract.

“Notwithstanding anything contrary contained in any law for the time being in

force or banking practice, this Guarantee shall not be assignable, transferable by

the beneficiary (i.e. GSECL). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

“NOT WITHSTANDING” anything contained herein before, our liability under this

guarantee is restricted to Rs._______________(Rupees

___________________________________________only). Our guarantee shall remain in

force until _______________ (date of validity of the Bank Guarantee).Unless

demands or claims under this Bank Guarantee are made to us in writing on or

before _____________ (Date of validity of the Bank Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be

released and discharged from all liabilities there under:

Please mention here Signature of the Bank’s

complete Postal Address of authorized

the Bank with Branch Code, signatory with Official Round

Telephone and Fax Nos. Seal.

NAME OF DESIGNATED BANKS : As per Annexure - I.

EW-285 PUR-F-006 RFQ-

Financial Department, GR.No. FD/MSM/e-file/04/2025/2712/DMO Dtd.

[ To be revised as per GoG notification issued from time to time.]

List of Banks Notified by GSECL

(A) Guarantees issued by following banks will be accepted as SD/EMD on

permanent basis.

 All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD/EMD for

period up to March 31, 2027. The validity cut-off date in the GR is with

respect to date of issue of Bank Guarantee irrespective of date of

termination of Bank Guarantee.

Name of Banks Name of Banks

1 AXIS Bank 23 A U Small Finance Bank

2 Bandhan Bank 24 City Union Bank

3 CSB Bank 25 DBS Bank India Limited

4 DCB Bank 26 Dhanlaxmi Bank

5 Equitas Small Finance

6 HDFC Bank 28 HSBC Bank

7 ICICI Bank 29 IDBI Bank

8 IDFC First Bank 30 Induslnd Bank

9 Jammu and Kashmir Bank 31 Jana Small Finance Bank

10 Karnataka Bank 32 Karur Vysya Bank

11 Kotak Mahindra Bank 33 RBL Bank

12 South Indian Bank 34 Standard Charter Bank

13 Tamilnadu Mercantile Bank 35 Ujjivan Small Finance Bank

14 36 Ahmedabad Mercantile Co-

15 Nutan Nagrik Sahakari 37 Rajkot Nagrik Sahakari Bank

Bank Ltd. Limited.

16 Sarswat Co-Operative Bank

SBPP Co-operative Bank Ltd.

17 SVC Co-Operative Bank

The Cosmos Co-op Bank Ltd.

18 The Gujarat State Co- 40 The Surat District Co-operative

Operative Bank Bank

19 The Surat Peoples Co- 41 The Baroda Central Co-operative

operative Bank Ltd. Bank

20 The Panchmahal District 42 The Kalupur Commercial Co-

Co-operative Bank operative Bank

21 The Rajkot Commercial Co- 43 The Banaskantha Mercantile Co-

operative Bank Limited Operative Bank Ltd.

22 Gujarat Gramin Bank

EW-285 PUR-F-006 RFQ-

GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation Limited

Factory like Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly

observe the following Safety Rules. Concern principle contractors are responsible for

informing & observance of these rules by their supervisors/contract workers as well

as the owner/supervisors/ workers of sub-Contractors engaged, if any, by them for

the work contract awarded to them. Prior to commencement of the work, Contractor

shall have to submit a written assurance on their letterhead to the concerned

Sectional Head / Engineer-in-charge that they have thoroughly gone through these

Rules, have educated their employees / workers of their sub contractor and will

strictly observe the said Rules while execution of work under work contract

awarded to them. They will have to indemnify the company for any loss or damage /

accident / injury to the company’s property / employee or employee of their own in

default of non - observing these rules.

(01) Contractor should issue photo gate pass for their workers from GSECL Factory

Manager as per Gujarat Factories rules, 1963 & details shall be filled up in

GSECL gate pass format as per Aadhar card /Election card id proof & to follow

the gate pass issue procedure through concern department EE & SE, Security

Officer, LWO/IRO/DGM, Factory Medical Officer, Safety Officer/Dy. Safety

Officer & Factory Manager.

(02) In case of emergency, temporary photo gate pass shall be issued by Security

Officer only for three days with prior permission of Factory Manager only.

More than three days, Permanent photo gate pass procedure shall be

completed by contract agency for their contract workers.

(03) Certificate of Fitness of employment in hazardous process & operations in

form no.33 of Gujarat Factories rules, 1963 shall be issued by GSECL Factory

Medical Officer for all contractor workers before commencement of work &

examination responsibility shall be taken by contractor as well as concerned

Head of Department .Pre-employment & Periodical medical examination of

contractor workers shall be carried out in form no.32 from GSECL Factory

Medical Officer after every six (06) months of contractor with their contractor

workers. Contractor shall be fulfilled all health requirements before

commencement of work. After completion of medical examination in form

no.32/33, GSECL Factory Medical Officer shall be signed in contract worker

gate pass procedure format.

(04) If work executed outside factory premises, Principle Contractor shall be

registered compulsory under The Building & Other Construction Workers

(Regulation of Employment and condition of service) Act, 1996 and The

Gujarat Building & Other Construction Workers (Regulation of Employment

and condition of service) Rules, 2003 before execution the ”building or other

construction work” means the construction, alteration, repairs, maintenance

or demolition, of or, in relation to, buildings, streets, roads, railways,

tramways, airfields, irrigation, drainage, embankment and navigation works,

flood control works (including storm water drainage works), generation,

transmission and distribution of power, water works (including channels for

distribution of water), oil and gas installations, electric lines, wireless, radio,

television, telephone, telegraph and overseas communications, dams, canals,

reservoirs, watercourses, tunnels, bridges, viaducts, aqueducts, pipelines,

towers, cooling towers, transmission towers and such other work as may be

specified in this behalf by the appropriate Government, by notification but

does not include any building or other construction work to which the

provisions of the Factories Act, 1948 (63 of 1948), or the Mines Act, 1952 (35

of 1952), apply.

(05) Contract worker gate pass will issue after completion of safety induction 3D

animation movie & Training record is to be maintained in IMS/OHSAS

training format by TK Office/LWO.

EW-285 PUR-F-006 RFQ-

(06) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be

checked the issue PPE to contract workers as per nature of job, Form no.10 of

lifting tools and tackles, Driving license, Electrical contractor license,

Electrical trade qualifications, Safety induction training, SOP, supervisor

qualifications etc. After fulfillment of all Safety compliances, Safety Officer/Dy.

Safety Officer shall be signed in Contract worker Gate pass procedure format.

(07) Work Contract shall be completed by principle contractor/agency/person who

is awarded the work order. Subletting of contract shall be allowed only if prior

approval of Power station chief before execution of work. Contractor/agency

shall be submitted the entire subletting contract documents with gate pass

application through concern department EE & SE, LWO/DGM, Safety

Officer/Dy.Safety Officer & Factory Manager.

(08) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules,

1956, Valid Electrical contractor License shall be submitted to concern

electrical department EE/SE/Electrical Safety Officer/ Safety Officer/Factory

Manager at the time of apply gate pass by agency/party with latest renewal

from Chief Electrical Inspector, Gandhinagar- Gujarat. Electrical License

photocopy shall be checked by Concerned HOD of Electrical

Department/Electrical Safety Officer/Dy.Safety Officer/ Safety Officer/Factory

(09) As per nature of job/work, Qualified supervisor (Diploma (Electrical/

Mechanical/Civil/C&I) + 3 years experiences or ITI + 10 years) shall be

engaged by contract agency & qualification certificate with experience

certificate shall be submitted to concern EE/SE/LWO/IRO/DGM/ Dy. Safety

Officer /Safety Officer/Factory Manager at the time of apply gate pass.

(10) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and

carry out the work on electrical lines and Apparatus, Contract

person/worker possesses a certificate of competency or electrical work permit,

issued by the Appropriate Government. That means, Electrical trade

Qualification of contract worker/person like ITI-wireman/ Electrician, Diploma

(Elect), BE/B. TECH (Elect), ME/ M. TECH (Elect) shall be submitted to

concern EE/SE/LWO/IRO/DGM, Dy.Safety Officer/ Safety Officer/Factory

Manager at the time of apply for photo gate pass procedure.

(11) As per nature of job/work & during capital overhauling work /Annual

overhauling work /24X7 round the clock work/major shut down work,

Qualified Safety Officer/Manager/Supervisor (BE/Diploma (Elect/Mech/Civil)

+ PDIS-Post Diploma in Industrial Safety) shall be engaged by contractor

during dangerous operations/dangerous works as well as day to day

dangerous activities, safety supervision, tool box talk, Safety awareness

programme, SOP preparation with hazards & its control measures with each

step , checking of lifting tools & tackles, hydra mobile crane, Safety

precautions, coordination with Safety Department etc.

(12) License of driver shall be submitted with gate pass issue application as per

nature of vehicles & to follow the Motor vehicle Act,1988,the Central Motor

Vehicles (Amendment) Rules,2016 as well as Gujarat Motor Vehicles

rules,1989 & driver license shall be checked every day by security shift in

charge before entry in the Factory premises.

(13) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through

competent person as per GFR, 1963 or Qualified Safety Officer as per GFR,

1963 with 05 years experiences. SOP will review & approve by concern

JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety Officer/Factory

Manager before execution of work.

(14) It is compulsory to use standard make Personal Protective Equipments

(P.P.Es.) as per the job requirement. Do not work without use of required

P.P.Es. Contractor is responsible to provide standard make

(ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE

issue format by concern JE/DE/EE/SE/Safety Officer/Factory Manager.

Personal Protective Equipments / Safety Gadgets suitable to give sufficient

EW-285 PUR-F-006 RFQ-

protection against hazards involved in their work / job to their staff, as per the

job requirement and insist / enforce their workers to put on the same while at

The ongoing work is liable to be stopped at any time if your contract

workers/staffs found working without P.P.Es. Following is the list of various

P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI approved only) to be used for various

works / worksites.

In any work, Contractor shall be issued the minimum 06 nos. of PPEs like

Safety Shoes, Safety Helmet, Safety goggles, Mask & Reusable Ear plug, hand

gloves to their workers/supervisor compulsory & it will check by concern

section HOD & Dy. Safety Officer /Safety Officer at the time of gate pass

Quality of PPE shall be approved from Safety Officer as per Indian Standard

and International Standard before executions of work or at the time of gate

pass apply procedure.

List of safety equipments

Industrial Safety Helmet For protection of head against falling objects or

during fall of person from height. Yellow Colour

helmet is used for contract worker with agency

Safety Goggles/welding For protection of eyes against flying particles / dust,

goggles/ chemical splash chemical splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust,

chemical splash, spark, arc, flashover etc.

Reusable Earplug / Ear For ear / hearing system protection while working in

muffs. high noise level area.

Chemical suit/Gas tight suit For body protection against chemicals, oils, sharp

/Fire proximity suit/FR edged objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils,

sharp edged objects, heat, hot metals/objects,

electricity etc.

Safety shoes/ Gum Boots For protection of leg/feet against falling objects,

with sharp edged objects, heat, hot metals/objects,

Oil/Chemical/water/heat/ electricity etc..

Electrical resistance etc.

Safety Belt(full body For fall prevention while working at heights or in

hardness with double depth, working in vessel or in confined space.

lanyard & shock absorber) /

Rope / Life line / Fall

Dust Mask/Respirator with Protection of respiratory system against dust.

Chemical Cartridge Protection against toxic chemical fumes /

Respirator with full face gases/vapors/dust etc.

mask type A2B2E2K2

Trolley mounted Air line Working in oxygen deficient zone or confine space

respirators with full face area

Portable Single gas detector Working in hazardous storage/process area

like Chlorine, Ammonia,

Portable Multi gas Detector Working in oxygen deficient zone & use in entry of

( LEL,O2,CO,H2S,SO2, etc) confine space & Major fire

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Automatic voltage detector To check the present voltage or induction voltage of

electrical equipments/ bus/switch gears from

(one) feet distance before starting the any electrical

Auto darkening welding The new auto darkening welding helmet combines

helmet (EN 379 & EN 175 legendary Speed glass quality and auto darkening

Level-B) with PAPR as per technology with an innovative wide-view grinding

EN 12941:1998, class TH2 visor to give welders an all-in-one solution for more

and AS/NZS 1716 flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in

welding. The unit is equipped with a particle filter

which removes particles from the air. The unit

provides a constant airflow independent of filter

combinations and clogging. The unit can also be

equipped with a gas filter (for example A1B1E1). The

unit supplies air to the head top via the connecting

breathing tube. The airflow creates a slight positive

pressure which together with the sealing to the face

prevents particles and other contaminants from

entering the head top.

(15) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by

party/agency/contractor to their contractor workers as per nature of job and

allotment of PPE list shall be submitted to Safety Officer, Dhuvaran on his

letter head as per below mentioned format by Contractor before

commencement of work through concerned JE,DE,EE/SE .

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr. Name Desi Name of Name of PPE IS Make Qt Unit Date Rec

no. of gnati Section :Code of PPE y of eivi

worke on under no. of issue ng

rs work PPE sign

Reusable Ear Pair

Safety Shoes Pair

(16) Shift Security Inspector/Security Officer shall be checked Safety Shoes &

Safety Helmet of all contractor workers at entry gate of Factory Premises &

shall entered contractor workers with Safety Shoes & Safety Helmet with

photo ID Gate Pass.

(17) Shift Security Inspector/Security Officer shall be checked validity of Gate

pass of all contractor workers on daily basis.

(18) During the work execution, one trained & competent supervisor of agency

should always remain present at work site. Concern JE/DE of GSECL shall

be supervised the contract work as per SOP .

(19) Approved NABL laboratory calibration certificates of

electrical/mechanical/Civil/ C&I/Environment survey/Chemical etc

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measuring /testing equipments/instruments which are used during contract

work shall be submitted before starting the work & shall be checked by

concern JE/DE/EE before starting work & it’s record shall be maintained in

concern section.

(20) The contractor shall take all the required safety measures prior to

commencement of work on dangerous substances, machineries or area at

which cautionary notice is displayed and obtain “Line Clear” or “Work

Permit” through the concern Department / Section JE/DE and shall be

informed to concern section JE/DE for closed/ returned after completion of

(21) Safety talk/Safety work instructions shall be given to contractor workers by

concern JE/DE regarding hazards of specific work, risk & it’s control

measure (mentioned in HIRA) before starting the job work and records shall

be maintained for each & every job works.

(22) Display Safety instructions shall be strictly followed by all workers who are

working in factory premises.

(23) Material Safety Data Sheet (MSDS) of each chemical shall be available with

Chief Chemist/Control room & work related Chemical information shall be

taken by contractor & contractor workers from Concern EE/Chief Chemist

before starting of chemical handling work.

(24) The contractor shall be checked & securely covered or securely fenced any

opened fixed vessel, sump, tank, pit or opening in ground or in floor which,

by reason of its depth, situation, construction or contents ,is or may be a

source of danger before starting the work each & every days or after

interval/recess. Contractor supervisor shall be informed to concerned HOD

regarding any unsafe conditions.

(25) Prohibition of smoking, fires, lights, spontaneous ignition substance,

matches; fuses, mobile phone etc are to be strictly followed by all workers

who are working in factory premises.

(26) Prior to carrying out welding, gas cutting, furnace heating or any other hot

work job, remove all the inflammable material lying at or nearby worksite or

cover it properly by suitable protective covering. Also, special care shall be

taken before carrying out such job & see that all possible contributing factors

to set fire shall be removed / vanished prior to commencement of the work.

Advance intimation shall be given to concerned section / fire section to

commence the work in fire prone areas. They should also keep ready all the

First Aid Fire Extinguishers / equipments & fire extinguishing media /

material like sand / water buckets or other appropriate equipment at such

(27) While carrying out work in confined space or inside vessel, obtain necessary

“Confined Space / Vessel Entry Permit” from concerned department prior

to commencement of the work.

For lighting in such areas, only 24-volt (ISI certified & with proper guard)

hand lamp shall be used. For taking care of the persons working inside the

confined space / vessel, a supervisor / person capable to keep continuous

watch on person(s) working inside, assist them in case of emergency or

arrange to get immediate outside help, shall remain present at entry point.

Use full body safety belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders

/ entrants / passers etc shall remain available near entry point or the entry

point shall be cordoned by a barricaded tape with a cautionary notice. After

completion of the works, all the lids / covers / grills / grits opened, shall be

re-fixed / re-placed in the original position as it were prior to commencement

of the work and leave the work place in safe condition in all respect, so as to

prevent accident to fellow workers.

(28) The contractor shall see that he / his persons do not work on or block (by

stacking material, spare parts, tools-tackles, equipments etc), any passages /

walkways / gangways / aisles / staircases / ladders / lifts or any other

EW-285 PUR-F-006 RFQ-

approaches / roads leading to plans or its auxiliaries, on which there is

traffic movements or possible traffic movements in case of emergency. Such

passages are meant for safe escape in the event of emergency. If it is utmost

necessary to carry out work in such area with blocking of passage, prior

permission of Competent Authority or the Engineer-In-Charge shall be

obtained. To demarcate / declare the area as “UNSAFE”, cordon it using

barricading tape & display suitable caution notice or keep a person to restrict

/ divert the traffic on this route through other safe passage.

(29) The contractor shall see that he / his persons do not work on or block (by

stacking material, spare parts, tools-tackles, equipments etc), any passages /

walkways / gangways / aisles / staircases / ladders / lifts or any other

approaches / roads leading to plans or its auxiliaries, on which there is

traffic movements or possible traffic movements in case of emergency. Such

passages are meant for safe escape in the event of emergency. If it is utmost

necessary to carry out work in such area with blocking of passage, prior

permission of Competent Authority or the Engineer-In-Charge shall be

obtained. To demarcate / declare the area as “UNSAFE”, cordon it using

barricading tape & display suitable caution notice or keep a person to restrict

/ divert the traffic on this route through other safe passage.

(30) Prior to use power / electrically operated hand tools / equipments /

machines / gadgets like welding machine, hand grinder, hand drill etc,

ensure for its safe operation & use it only if it is found safe to use. Do not use

defective, unsafe or improperly maintained equipments.

The electrical power supply required to run such equipments shall not be

taken directly at their own but shall be obtained through concerned

Electrical Maintenance Departments or their authorized persons or under

their observations / guidance only. The Electrical Section shall provide

temporary electrical connection up to contractor’s Mains Board on which it is

compulsory to install mains switch, ELCB & fuses of adequate capacity. All

such equipments shall invariably be earthed adequately to prevent electrical

shock, sparking, short circuit etc. Power cord to be used shall be of adequate

capacity, without any joint & shall consist of earth wire also. Hence, it is

necessary to use adequate capacity 3-wire power cord for single & 5-wire

power cord for three phase power connections. The plugs, receptacles, pins,

holders etc shall be of adequate capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine,

cutting machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc

required to be used during work execution shall be of standard make & bear

ISI certification mark on it.

The consumables like welding electrodes, grinding wheels / discs etc which

has specific prescribed life span shall not be used in any case if its expiry

(31) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used

by Electrical contractor for safe use in areas where hazardous, flammable, or

combustible vapors, liquids, dusts, or residues may be present in Gas Based

power plant and list of tools and tackles shall be submitted with technical

bid. Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be

checked by JE/DE before commencement of Electrical work.

(32) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch,

forklift, mobile crane, EOT crane etc) & its attachments (like D-shackles,

slings, U-clamps, Eye bolts or any fixtures), it shall be checked and used only

if found safe to use. Also, ensure that these are tested, examined & certified

in form no.10 by Competent Person as per the Factory act-1948 & Gujarat

Factories Rules and its validity do not expire. Further, it shall be fixed

properly and firmly prior to lifting the weight. Valid Test certificate of all

Lifting machines used by Contractor to be submitted to Dy.Safety

Officer/ Safety Officer before commencement of work through concerned

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(33) Metal Scaffoldings to be used for working at height shall be of adequate size

& capacity. Obtain the work permit when working at height. While climbing

on such scaffolding or working on any structure at height, use of full body

safety belt /full body hardness with double lanyard & Fall arrestor & Helmet

is compulsory. It is also necessary to fasten chinstraps of the helmet.

(34) Contractor or their employee shall not interfere in day-to-day routine plant

activities / works except the work assigned to them, shall not loiter in the

areas other than their work jurisdiction, as well as shall not temper / operate

/ touch the machineries/equipments/auxiliaries with which they are not

concerned. Also, the contractor shall strictly instruct their staff for not to sit

or take rest at/near/below running plants, auxiliaries, systems or any place

which is risky, hazardous & prone to accident.

(35) The cylinders containing poisonous / toxic or inflammable / explosive gas

like Oxygen, Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO2 etc shall be

handled safely taking due care. To handle / shift such cylinders a special

trolley /cage meant for it must be used but in no case it should be rolled.

(36) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-

vapour generated area, Spark arrestor (as per approved manufacturer of

CCOE, Nagpur) shall be provided on each vehicle by party/agency and it will

check by shift security in charge before entry of vehicles in the factory

(37) No women or young person shall be employed or permitted to work in Lead-

compound area like battery room etc. as per schedule VI of GFR

(38) No women or young person shall be allowed to clean, lubricate or adjust any

part of a prime mover or of any transmission machinery while the prime

mover or transmission machinery is in motion. Examination or operation of

motion machinery shall be made or carried out only by a specially trained

adult male worker wearing tight fitting clothing as per section 22 of factories

(39) In all risky job, before start the work, contractor should obtain General

Safety Work Permit through concerned section from Shift –in-charge well in

(40) In case of noticing smoke or fire during their work execution, they shall make

immediate efforts to extinguish / control it and simultaneously inform the

Fire Station Mobile No as well as Station Fire Officer or Emergency Control

room no which is displayed at prominent place of factory like Main Security

Gate, All unit control room, Canteen area, Safe Assembly points, Fire Station,

All security gates, Occupational Health Centre.

(41) In case of any injury / accident while working, it shall immediately be

reported to Safety Department through concerned Sectional Head / Engineer.

The prescribed Form No. 21 & ANNEXURE may be obtained from concerned

section or Dy.Safety Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to

Electrical Safety Officer through concern Sectional Head / Engineer. The

prescribed Electrical accident form no. A as per electricity act-2003 &

Form No. 21 & ANNEXURE as per Gujarat Factories rules shall be filled up

by concern department JE/DE with written consent of contractor. The Form

may be obtained from concerned Electrical section or Electrical Safety

Officer. Electrical accident investigation shall be carried out by Electrical

Safety Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness

certificate of injured person with endorsement of GSECL factory Medical

Officer to LWO/Dy.Safety Officer/Safety Officer/Electrical Safety Officer then

after injured person may allow for work.

(42) For any incident occurred but have no injury to any persons should also

reported as per GSECL format and informed to Dy.Safety Officer/Safety

Officer as Near Miss Incident.

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(43) Safety penalty shall be imposed against Offences by contract workers: If

any contract worker worked in a factory contravenes any provision of

Factories act or any rules or orders made there under ,imposing any duty or

liability on workers, contractor/agency shall be punishable with fine which

mentioned as under.

Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at Rs.1000/- per day

height, confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not Rs.750/- per person

(iv) Welding work without flashback arrestor/double Rs.1000/- per set

gauge regulator set

(v) Operate Portable power tool without ELCB Rs.1000/-per

(vi) Work without qualified Supervisor as per nature Rs.1000/-per day

of job like mechanical, electrical, civil, C&I,

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / Rs.2000/- per

tackles (like C.P.Bs., Hook chooks, winch, forklift, equipment

mobile crane, EOT crane etc) & its attachments

(like D-shackles, slings, U-clamps, Eye bolts or

any fixtures) in Form No.10 of Gujarat Factories

(ix) Work without Double lynyer Safety belt during Rs.3000/-per person

working at Height work, work without anchoring

in hook/line line

(x) Work without 24 Volt supply in Confine space Rs.3000/-per person

(xi) (a) Grinding machine used without safety Rs.500/-per

guard/machine guard equipment / per set

(b) unsafe welding machine like open body, Knob

without insulation, connection without lug

(c) damaged welding cables/gas pipelines

(d) welding work doing without welding blanket,

(e) electrical supply without 3 pin plug/Industrial

(f) use of damaged electrical wire for lighting/

(g) use of lighting lamp without cage,

(h) use of open halogen tube,

(i) use of damaged PPEs/use of non Standard

(j) Unsafe lifting and handling of gas cylinders

(k) Cylinder handling without safety cap

(l) Temporary connection without ELCB, etc.

During plant visit/supervision of concern JE/DE/EE, SE, Safety Officer/Dy.Safety

Officer, Electrical Safety Officer, Factory Manager, If they will observed any

safety violations as per CO circular/statutory requirements then they must

impose Safety Penalty through office note directly against contract workers/

contract agency and Office Note process through proper channel to concern

Sectional head and Account head for recovery purpose. Photograph/CCTV

footage is to be put up with penalty note by imposing officer.”

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(44) Party will damage any fire equipments or property or machinery in factory

during execution of work, total damage cost will be recovered from party RA

bill and recovery Office note put up by concern HOD.

(45) All the relevant labour and industrial laws shall also be followed

(46) After completion of work, cotton waste, grease, oil, unused material, welding

rod pieces, scrap etc. are to be removed by contractor and scrap shall be

deposited to scrap yard of Main Store.

(47) For performance evaluation of contractor, safety factors of work accident, fire

incident & near miss accident will be considered. Steps can be taken to

review the job assignment up to cancellation for negligence.

(48) Over & above these, contractor shall have to follow all the safety

requirements /rules & regulations / norms and legal provisions laid down in

various statutes. Particularly the provisions of The Factories Act-1948 & the

Gujarat State Factories Rules-1963 (Amended up to date), The Electricity

Act-2003 & rules, BOCW Act/Rules shall be followed strictly. The contractor

shall also obey the rules / regulations / instructions of the local Competent

Authority for safety & health requirements.

(49) The above rules shall be scrupulously followed and where required,

Contractor /contractor workers may contact to the Dy.Safety Officer/Safety

Officer/Electrical Safety Officer in case of any ambiguity or needs further

guidance in this regard.

Chief Engineer (G)

GSECL: Gandhinagar TPS

Dated seal & signature of

Bidder/Contractor

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Terms and Conditions regarding Labour Laws

During the entire period of the contract, the Contractor and his SubContractor

shall at all times comply with all applicable labour laws, rules, regulations,

notifications, and bye-laws issued by the Central Government, State Government,

or Local Authorities. This includes all existing laws as well as any amendments or

new notifications that may come into force during the contract period.

The Contractor and his Sub-Contractors shall, at all times abide by the following

Act/statutes related to Human Resources:

1. Factories Act, 1948;

2. Contract Labour (Regulation & Abolition) Act, 1970;

3. EPF & MP Act, 1952;

4. Building & Other Construction Workers (Regulation of Employment &

Conditions of Service) Act, 1996;

5. ESI Act, 1948;

6. Minimum Wages Act, 1948;

7. Payment of Wages Act, 1936;

8. Payment of Bonus Act, 1965;

9. Payment of Gratuity Act, 1972;

10. Workmen's Compensation Act, 1923;

12. Maternity Benefit Act, 1961;

13. Inter-State Migrant Workmen (Regulation of Employment & Conditions of

Service) Act, 1979;

14. The Building And Other Construction Workers' Welfare Cess Act, 1996;

15. The Carriage by Road Act,

The above list is only indicative and not exhaustive. The Contractor shall remain

fully responsible for ensuring compliance with all other applicable labour and

welfare legislations, rules, and regulations in force during the contract.

The following are some of the major responsibilities of the contractor, in addition to

other obligations prescribed under various labour laws, rules, and regulations

issued by statutory authorities such as the State Government or Government of

India from time to time, which the contractor shall strictly comply with during the

execution of the contract.

1) The Factories Act,

The contactor should not deploy worker below the age of 18 years and above

60 years for the awarded work.

Earn Leave shall be paid to their bonafide contract workers as per the

provisions of the Factories Act,

Payment of Earned Leave should be made monthly together with wages for

better compliance of law. The contactor shall maintain Earn Leave Register in

Form No. 19 as per the provisions of the said Act and submit the same on

All the written registers, Performa etc. shall be maintained up to date and

kept ready for inspection at any time or submitted on-time to the concerned

authorities as per applicability of the Acts by cotractor.

2) The Contract Labour (Regulation and Abolition) Act,

The Contractor / Agency shall have to obtain the Labour License under

Contract Labour (Regulation & Abolition) Act from the appropriate authorities

before commencement of work. The contractor tor shall maintain a valid

labour license under the Contract Labour (Regulation and Abolition) Act for

employing necessary man power to be required by contractor.

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The contractor should not be allowed to engage fifty (50) or more contract

labourers without initiating to obtain the labour license under the Contract

Labour Act. (the said number i.e., fifty (50) or more includes Supervisor and

3) Minimum Wages Act,

Contractor shall have to make the payment of wages to the Contract Labours

engaged by them, on or before 7th of every month through nearest

Nationalized Bank compulsory, preferably situated in the premises of TPS

area in case of all works contract. The Contractor shall supply copy of Bank

Statement duly stamped by the Concerned Bank as well as debited entry of

amount displayed in the contractors' own bank account as token of proof

towards payment of Wages through CLIM/prevailing system at relevant time.

Apart from Payment of wages through Bank, Contractors shall have to make

all other payments like Advances, Bonus, Leave Encashment etc. to their

labours through bank only and cash payment entry will not be allowed.

Wages rates for contract laborers are applicable as per the terms and

conditions of the license. The contractor shall have to pay wages to workers

as notified by the Government of Gujarat from time to time.

Any default to pay the minimum wages to the engaged workers and deprived

of their right to minimum wages payment on or before 7th of each month

shall be dealt as per the provision of labour laws. Recurrence of the same may

lead to cancellation of awarded contract.

4) The Provident Fund and Miscellaneous Provisions Act,

The contractor must possess separate P.F. code on the name of the Firm

/Agency /Company itself for the subject work.

It should be ensured that all the contract labours engaged by contractor are

covered under the provident fund scheme and employee's pension scheme

and their contribution must be remitted regularly to the concerned RPFC. The

photocopies of challan along with ECR in this regards should be submitted

regularly to the User Department to enable their onward billing clearance.

The contractor shall submit along with his bill (month wise) statement

regarding deductions against employees' provident fund and family pension

scheme in respect of each concerned employee' Provident fund and family

pension scheme at the rate of 12 %o of wages (or at the rates made applicable

by the Government time to time). The contractor's contribution and his

workers contribution towards provident fund and family pension scheme shall

deposited by the contractor with concerned PF Authorities.

5) Workmen's Compensation & Employer's Liability Insurance.

The contractors shall have to obtain Employee Compensation Policy under the

Employees Compensation Act before starting the work. Employee

Compensation Insurance shall be obtained for all the workers engaged for the

execution of awarded contract. If any of the work is sub-letted the contractor

shall ensure that the sub-contractor take and provide workmen's

compensation and Employer's liability insurance for the labours engaged.

Contractor is liable to pay compensation in case of accidental injury arising

out of and in the course of employment as per the said Act and shall bear

medical expenses due to on duty accident.

6) The Payment of Gratuity Act,

For better compliance, contractor shall pay amount of gratuity on a monthly

basis along with the payment of wages, calculated on a pro-rata basis per

month, which is equivalent to 15 days' wages for each completed year of

service for every worker. (* applicable to ARC / BRC works contract only)

7) The Payment of Bonus Act,

Every worker shall be entitled to be paid by the contactor in an accounting

year, bonus, in accordance with the provisions of this Act, For better

compliance, the contractor should pay bonus amount on a monthly basis

along with wages calculated on a pro-rata basis per month. Contactor has to

submit the paid bonus details of its worker in Form No. C as per the

EW-285 PUR-F-006 RFQ-

provisions of the said Act as and when required by the Govt. Authority as well

8) The Maternity Benefit Act,

Contractor shall ensure that entitled female worker should provide Maternity

Leave and other benefits as per the provision of the said Act.

9) The Building and other Construction Workers' Act,

For any construction work, fall under the definition of Section 2(1) d),

happening outside / inside the Factory premises the said act will be

applicable and the contactor or its sub-contactor shall be liable to comply

with the provisions framed there under.

10) The contractor shall give preference to existing or local contract workers for

engagement in the awarded contract and shall issue appointment orders to

each and every workers individually at the time of their engagement during

the period of contract and terminate the same at the end of the each contract.

Follow the mentioned procedure for each milestone for the execution of

works contract.

11) On Commencement of Contractual Work

1. Before starting the work, the contractor may contact Labour Welfare

Officer / Industrial Relations Officer for all formalities related to labour

law compliance before commencement of the contract and onward Labour

Law compliance thereof,, so that later no dispute will arise in respect of

compliance of labour laws.

2. It is the responsibility of the contractor to ensure that contactor’s

employees maintain strict discipline as regards security, methods of safe

working etc., and not to cause any hindrance to smooth running of power

station or in execution of duties by GSECL staff Any lapse in this regard

will be viewed seriously and if lapse found, contact is liable to be

terminated. If any of contractor's staff is found unsuitable or not behaving

properly, the contractor shall have to remove such worker from the work-

site on demand by EIC. To maintain harmonious industrial relations

amongst contact labours is solely the responsibility of contractor. Any

breach of the same will be viewed seriously.

3. A digital system developed at the request of the agencies working at the

premises of GSECL, is to facilitate them for easy, efficient, effective

management of data, gate passes, attendances, medical records, Police

Verification documents etc. related to their employees / workers deployed

for various works and services against work order of GSECL.

4. On receipt of LOA and before commencement of work, authorized

representatives of the agency shall login in the CLIMS online portal /

prevailing system at relevant time and apply for registration of their

employees / workers uploading all information with required documents

in digital form. Upon completion of due verifications, clearance by EIC

and HR departments, contracting agency will obtain gate passes. GSECL

will only consider documents like wage sheet duly accepted and signed by

individual workers, as per the engagement/deployment duration/hours of

individual worker duly certified by the agency, being the employer, for the

purpose of payment of bills and HR clearances.

Agency shall be solely responsible for maintaining accurate and upto-date

data of their workers in the portal/ prevailing system at relevant time. All

statutory compliances under prevailing laws shall remain the

responsibility of the contracting agency. The agency shall indemnify/

GSECL against any liabilities arising from non-compliance of legal

provisions or inaccuracies in the data maintained by them in the digital

portal of CLlMS/prevailing system at relevant time.

5. The Contractor who intends to engage labours more than the specified

limit under law, then necessary - Form No. V under the Contract Labour

(R & A) Act, 1970 or Form No. VI under the Interstate Migrant worker

EW-285 PUR-F-006 RFQ-

(employment regulation) Act 1979 as applicable is to be obtained for the

purpose of obtaining Labour License from the Licensing Authority.

6. It shall be the duty of the Contractor or his Supervisor to ensure Bio-

Metric punching and reporting at the location of work.

7. The contractor shall employ adequate number of experienced staff at site

for daily supervision and for maintaining of various registers and records

required under the Labour laws and contracts. No payment for such

supervision shall be admissible.

8. The gate passes obtained for any specific work order will be valid for that

specific work order only and contractor should not divert the man power

for any other work order. If any work or part thereof is desired/required to

sublet, the contactor shall obtain the necessary permission of EIC in

black and white well in advance which is mandatory for considering the

statutory documents of agency other than the agency who awarded work

12) During Contractual Work under the progress:

1. All Contractors shall have to make the payment of wages to the Contract

Labours engaged by them, on or before 7th of every month through

Nearest Nationalized Bank compulsory, preferably situated in the

premises of power station area. The Contractor shall supply copy of Bank

Statement duly stamped by the Concerned Bank as a token of proof

towards payment of Wages through CLIMS / prevailing system at relevant

2. All Contractors has to comply & maintain statutory documents / registers

under the provision of labour laws & EPF Act.

3. In case the contractor having more than one contract in the same TPS,

the contractor shall have to obtain work order wise separate Gate Passes

and submit the same with the documents of statutory compliance that too

work order wise every month to the User Department to enable their

onward billing clearance.

13) CONTRACTORTO II\TDEMNIFY THE GSECL REGARDING LABOUR LAWS

The contractor shall indemnify and keep indemnified the GSECL, and every

member, officer and employees of the GSECL, also Engineer-in-charge and

his staff against all actions, proceedings, claims, demands, costs and

expenses whatsoever arising out of or in connection with the matter referred

in above clauses and elsewhere and against all actions, claims demands, cost

and expenses which may be made against the GSECL by any workman/

employees of contractor or any sub-contractor and or from any liability any

wise to any workman/employees of the contractor or sub-contractor under

any laws, rules or regulation having in force of law including but not limited

to claims against the owner under employee compensation Act, 1923. The

Employee's Provident Fund Act.l952, and/or the contract labour (Abolition

and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any

accident or injury to any workmen or other person in the employment of the

contractor or his sub-contractor, and the contractor shall indemnify and keep

indemnified the GSECL against all such damage and compensation and

against all claims, demands proceedings costs, charges and expenses

whatsoever in respect of or in relation thereto.

The contractor shall at his own expense / risk and cost to comply with all the

labour laws as above-mentioned and keep the G.S.E.C.L. indemnified in

respect thereof.

GSECL : shall be entitled /empowered to deduct directly from the bills, the

amount to be paid to engaged bonafide contract workers or the contract

workers engaged by Sub-contractor any sum or sums payable by main

contractor / sub-contractor and which sum/sums the Corporation is required

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to pay in capacity of Principal Employer on account of the default of

contractor in respect of all liabilities incurred out of non-compliance regarding

any provisions of Labour Laws and same amount shall be recovered from the

pending dues of the contractor with 15% administrative charges.

Any other rules and regulation, conditions, circulars etc., that are in force at

present and that may be famed by the G S E C L from time to time in

connection with contracts will be binding and acceptable to contractor. The

above are some of the major liabilities of the contractor in addition to other

liabilities prescribed under the various labour laws in force from time to time

from Statutory Authorities like State Government / Government of India,

which the contractor shall have to comply with.

The contractor shall provide the name of authorized representative, as

provided to other statutory Government authorities and will be notified to

Engineer In-Charge time to time.

14) Submission of Statutory documents to ensure the compliances:

The contractor shall upload statutory documents, work order-wise, under

Labour Laws and EPF in CLIMS / prevailing system at relevant time.

Required documents shall be uploaded by the contractor in existing portal

/prevailing system at relevant time invariably each month to Engineer In-

Charge for onward process and smooth clearance by HR Department.

List of documents required for gate passes of contract workers through clims

/ prevailing System.

Sr. Description of documents attached

1 Copy of Work Order

2 Copy of P. F. Code No.

3 insurance Policy as per subject of work order under the Workmen

Compensation Act,

4 Contract agreements/ subletting work contract documents with

5 Copy of Id proof of Aadhar card or Election voting card or driving

license or Passport only

6 Copy of Police Verification in respect of each contract workers

16. The contractor whose work order value is above Rs. 5 lacs shall have to

submit ‘Declaration cum Indemnity Bond’ on Rs. 300/- Non-Judicial stamp

paper in prescribed Performa (Annexure- ‘B’) with Agreement and Indemnity

Bond before the commencement of the contract.

DECLARATION CUM INDEMNITY BOND

(On Rs.300/- Non Judicial Stamp Paper duly notarised)

THIS DECLARATION CUM INDEMNITY BOND made at_____________________

having its Reg. office at___________________________(hereinafter referred to as

“Contractor” which expression Shall unless it be repugnant to the context or

meaning thereof, be deemed to mean and include their respective assigns,

successor, executors, subcontractors and/or administrators) of the ONE PART in

favour of M/S Gujarat State Electricity Corporation Limited having its power

Station at Gandhinagar Thermal Power Station (hereinafter referred to as the

“Company”), which expression shall unless it be repugnant to the context or

EW-285 PUR-F-006 RFQ-

meaning thereof be deemed to mean and include its assigns, successors) of the

WHEREAS the COMPANY has entered into a contract with the Contractor for the

_____________________________________dated_____________“hereinafter called the

AND WHEREAS it is one of the essential conditions of the Contract that the

Contractor shall comply with all the provisions of the Labour& Industrial Laws, as

may be applicable from time to time for the discharge and completion of the works

and completion of the Works and Services covered under said Contract Labour (R

& A) Act 1970, Child Labour (Prohibition and Regulation) Act 1986, The Employees

Provident Funds & Miscellaneous Provisions Act, 1952, Employees State Insurance

Act 1948, Minimum Wages Act, 1948, Payment of Bonus Act, 1965, Payment of

Wages Act, 1936, Employees Compensation Act, 1923, Factories Act, 1948 and

other Labour Laws, Rules, Notifications and Codes which are at present applicable

to the contractor and which may be applicable during the tenure of the contract

(hereinafter referred as the ‘Laws’).

AND WHEREAS the Contractor has agreed to execute this Declaration cum

Indemnity Bond to this effect and has agreed to indemnify and Company, it’s

Directors, Officers and employees and representatives indemnified and hold

harmless against all third party claims, charges, penalties, fines, expenses, losses,

damages costs, suits or any other levy against the Company and/or the

management due to the failure of the Contractor to observe or follow all applicable

NOW THIS DEED WITNESSETH AS UNDER:

1. The Contractor hereby declares that all acts, deeds, actions, activities, conduct

and lapse, delays, misdeeds, faults, breaches, inactions etc done by his

assigns, successors, executors, subcontractor and/ or administrators shall be

construed to be have been done by the contractor and he alone shall be liable

for such acts, inactions etc.

2. In consideration of the Company awarding the Contract to the Contractor

subject to the condition of execution of this Declaration cum Indemnity bond,

the Contractor declares and represents to the Company that the Contractor

has obtained all Statutory registrations, Certificates, licenses and approvals

required under the Laws enabling the Contractor to execute the Contract in a

legal and lawful manner.

3. That in the event of any liability arising out of failure to observe or non-

compliance of any such „Laws‟ by the Contractor in connection with the

Performance of the contract, the Contractor shall bear all the resultant

whatsoever liability(ies), if any arising out thereof and that the company, its

Directors, Officers and employees, representatives, shall not be liable for any

such liability(ies). The Contractor agrees to indemnify and keep the Company

and its Directors, Officers and employees, representatives indemnifies, defend

and hold harmless, against all losses, costs, damages, claims, penalties,

interest, expenses, demands, fines, legal liability, causes of action, injury to

persons, suits etc., which may be suffered, incurred, undergone and /

sustained by the Company including the Costs and expenses that may be

incurred in defending any such liability(ies) claim(S), Proceeding (S) etc. that

maybe made or taken or taken or arise on the same by any Person, body,

authority, government, judicial / quasi - judicial authority due to the failure or

non-compliance of any such laws and rules there under (including any

amendments in acts, laws, statutes & rules there under) of whatsoever kind

EW-285 PUR-F-006 RFQ-

and nature arising out of or in any way connected with, whether or not such

acts or omissions are actual or alleged, active or passive with regard to the

discharge of the said Contract.

4. The Contractor further declares that in case of any suit / claim / right /

damages / compensation / fine / levy / charges / expenses / losses /

penalties / costs raised by the third party, including contract labours engaged

by the contractor, he shall join such proceedings in such

Suit/Court/Tribunal/Authority and effectively defend the same.

5. The Contractor hereby agree and undertakes to make good any loss, damage,

claims, suits, demands, decrees, expenses that the Company may suffer to the

fullest satisfaction of the Company and if the Contractor fails to make good the

same then the Company shall have the right to recover the same and or any

other loss sustained, without any restriction or limitation, together with any

other incidental expenses, costs, and all incidental logistic expenses etc that

may be suffered by the Company from the Contractor and the Contractor

hereby further confirms and declares that this Declaration cum Indemnity

Bond is irrevocable and shall be final and binding on it / him heirs, executors,

administrators, legal representatives, successors, subcontractors and assigns,

wherever the context applies. any claims, demands, shall be adjusted against

any amount due and payable to the Contractor and the Company shall have

the right to withhold any amounts due and payable to the Contractor, till the

settlement of such claims, disputes to the Contractor towards discharge of

such claims, obligations etc.

6. This Declaration cum indemnity bond shall be in accordance with the laws of

India and any dispute between the parties with regard to this Declaration cum

Indemnity Bond shall be resolved through the dispute resolution process

mentioned in the General Conditions of the Contract (GCC).

IN WITNESS WHEREOF, the said Contractor has hereunto set their hand the day

and year first hereinabove written.

SIGNED SEALED AND DELIVERED By the within named “CONTRACTOR”

(Authorised Signatory)

Rubber Stamp of Firm/Company

In presence of Witness

Name & Address of Witness Signature

Residential Address:

Residential Address:

EW-285 PUR-F-006 RFQ-

GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR

TENDER & CONTRACT FOR WORKS

GENERAL RULES AND DIRECTIONS FORTHE GUIDANCE OF CONTRACTOR

Notwithstanding anything contained to the contrary in the specification or tenders

in subsequent exchange of correspondence, the conditions of contract shall be

binding on the contractor and any change of variation expressed or implied

however made in the said conditions shall not be however valid or operative unless

expressly sanctioned by the corporation The contractor shall be deemed to have

fully informed himself and to have special knowledge of the provisions of the

conditions of contract herein contained.

1. All works proposed to be executed by contract shall be notified in one of the

English and one of the vernacular local daily newspapers stating the work to be

carried out as well as the date for submitting and opening tenders and time

allotted for carrying out the work also the amount of earnest money to be

deposited with the tenderer and the security deposit to be deposited by the

successful tenderer.

2. Copies of the specifications, designs drawings, estimated rates. Schedule rates

and any other documents required in connection with work which will be signed

by the Executive Engineer for the purpose; of identification shall be open for

inspection by the contractors at the office of the Executive Engineer during

3. Where the works are proposed to be executed according to the specification

recommended by a contractor and approved by a competent authority on

behalf of the Gujarat State Electricity Corporation Ltd. Such specification with

designs and drawings shall form part of the accepted tender.

3 The tender and receipts for payments made on the account of any work, when

executed by a firm, should be signed by all the partners except where the

contractor are described in their tender as firm in which case the receipt shall

be signed in the name of firm including the Partners or some other persons;

having authority to do so.

5. Any person who submits tender at percentage rate shall fill up the usual form

stating what percentage above or below rates specified he is willing to

undertake the work. Only one rate or such percentage on all the estimated rates

or scheduled rates shall be mentioned.

6. Tenders which propose any alteration in the work specified in the form

invitation to tender or in the time allowed for carrying out the works or which

contain any other conditions of any sort, will be liable to rejection.

7. No single tender shall include more than one work. but contractors who wish to

tender, for two or more works, shall submit a separate tender for each work.

Tender shall have the name and the number of the works of which they pertain

be subscribed on the envelop.

8. The Executive Engineer or his duly authorized assistant will open tenders in the

presence of any intending contractors who may be present at the time and will

enter the amount of the several tenders in a comparative statement in a

suitable form. In the event of tender being accepted the contractor shall

thereupon, for the purpose of identification, sign copies of the specifications

and other documents. In the event of tender being rejected the officer (Executive

Engineer ) shall authorize the paying officer to refund the amount of the earnest

money deposited to the contractor making the tender on his giving for the

return of the money.

9. The officer competent to dispose off the tenders, shall have the right of rejecting

all or any of the tenders without assigning any reasons thereof.

10. No receipt for any payment alleged to have been made by a contractor in regard

to any matter relating to tender of the contract shall be valid and binding on the

EW-285 PUR-F-006 RFQ-

corporation unless it is signed by the Executive Engineer.

11. The memorandum of work to be tendered for and the schedule of materials to

be supplied by the Gujarat state Electricity corporation Ltd. and their rates

shall be filled in and completed by the office of Executive Engineer before the

tender form is issued if a form issued to an intending tenderer has not been so

filled in and uncompleted he shall request the said office to have this done

before he completes and delivers his tender.

12. All work shall be measured, meet by standard measure and according to rules

and custom and usual in the use in the Gujarat state electricity corporation

Ltd. and no proposals to adopt alternative method will be accepted. The

Executive Engineer's decision as to what is the usual method in use in the

Gujarat state Electricity Corporation Ltd. shall be final.

13. Every contractor shall except the registered contractor on the approved list of

the corporation produce along with his tender a solvency certificate from the

collector of the District within which he resides or a bankers Certificate of his

financial stability if he fails to produce such a certificate his tender will not be

14. All correction and addition or pasted slips should be initiated.

15. Tenderer shall be deemed to have full knowledge of all relevant documents site

conditions etc. whether inspected or not by him.

16. Submissions of a tender by a contractor implies he has read the instruction

and conditions of contract and has made himself aware of the scopes and

specification of the work to be done & of the conditions and rates at which

stores etc. will be issued to him and local conditions and other factors bearing

on the execution of the work.

17. Under no circumstances shall any contractor be entitled to claim enhanced

rates for any items of contract without prior sanction of the competent

18. These rules and directions shall form part of the contract.

I/We hereby tender for the GUJARAT STATE ELECTRICITY CORP.LTD. (herein

referred as "Corporation") of the work specified in the under written memorandum

within the time specified in Scheduled B (memorandum showing items of work to

be carried out) and in accordance in all respect with the specifications design

drawing and instructions in writing and as per annexed conditions of contract and

agree that when the materials for works are provided by the corporation such

materials and rates to be paid for them shall be as Provided in schedule A hereto.

(a) General description of work.

(b) Estimated cost.

(c) Earnest money.

(d) Security deposit:

(1) Party shall have to pay security deposit(if applicable) in the form of Bank

Guarantee/ Demand Draft in favour of GSECL payable at Gandhinagar within

10 days of date of issue of Letter of Intent.

(2) Time allowed for the completion of work from date written order to commence.

Should this tender be accepted I/we hereby agree to abide by and fulfill all the

terms and provision of conditions of contractor annexed hereto as applicable and

in default thereof forfeit and pay to the corporation the sums of money mentioned

in the said conditions.

Receipt No. date from the GUJARAT STATE ELECTIRICITY CORP.

LTD. in respect of sum of Rs. (The amount to be specified in figure & words,) Is

herewith forwarded representing the earnest money (the full value of which is to be

absolutely forfeited to the CORPORATION l/We not deposit the full amount Deposit

of the said conditions/otherwise the said sum of Rs. Shall be refunded

on surrendering the original receipt.

EW-285 PUR-F-006 RFQ-

Signature of the Contractor Address of the

Signature of witness Address of Witness

The above tender is hereby accepted by me on behalf of the Gujarat State

Electricity Corporation Ltd.

The Chief Engineer (Gen).

Superintending Engineer

Executive engineer

Or his duly authorized assistant.

EW-285 PUR-F-006 RFQ-

GUJARAT STATE ELECTIRICITY CORPORATION LTD, GANDHINAGAR

TENDER & CONTRACT FOR WORKS

CONDITIONS OF CONTRACT

(a) The “contract” means the documents forming the tender and acceptance

thereof together with the document referred to therein or individual work order

in the case of term contracts including these conditions schedules and or

additional conditions attached to the form of tender or individual works, order,

rate schedule the specifications and the drawings and all these documents as

applicable taken together shall be deemed to form the contract.

(b) The “Tender Document” means the form of tender the applicable schedules

and/or additional conditions and the specifications and/or drawing as issued

on the contractors for the purpose of preparing tender.

(c) The expression "Works" or 'work when used in the condition of contract shall,

unless there be something in the subject or context repugnant to such

construction means the work or the work contracted to be executed under or

in virtue of the contract whether original or altered.

(d) The "Contractor” means the individual or firm or company. Whether

incorporated or not, undertaking the works and shall include his or its legal

personal representatives successors and permitted assignees.

(e) ”Corporation” means Gujarat state Electricity Corporation Ltd. and the

"Accepting Officer" means the officer who is authorized to sign and signs the

contract on behalf of the corporation.

(f) The letter “EE" means Executive Engineer who in the case of measurement and

lump sum contracts directs the contract and the letters S.E. mean

Superintending Engineer and "CE(G)" means Chief Engineer (Generation), who

administers and in the case of the term contracts directs the contract.

(g) 'The Engineer-in-charge" means all officers of the CORPORATION appointed by

the Chief Engineer (Gen), to supervise the works or part of the works.

(h) "Approved" and "Directed" means the approval or direction of the Chief

Engineer (Gen), or the Superintending Engineer or the person deputed by him

for the particular purpose.

(i) B.S. means the "British Standards" as issued by the British Standard

Institution. "A.S.” means the “American Standards" as issued by the "American

Standards Institution" and "I.S." means the “Indian Standards" as issued by

the Indian Standards Institution. Wherever the above mentioned abbreviations

are referred to in the specifications and/or work orders, they mean

the addition with all amendments current at the date of issued of tender

document of work orders.

In case of measurement and terms of contracts "Specifications" mean those

contained in Gujarat State Electricity Corporation Ltd. Schedule together with

any amendments etc. embodied in the tender documents “Drawing” refer to

those accompanying the tender documents and/or any work orders referred

(j) The “Contract Sum" means the sum accepted or the sum calculated in

accordance with the prices accepted in the tender and/or the contract rate as

payable to the contractor for the full and entire execution and completion of

(k) "The date for completion" is the date or dates of completion of the work or any

part of the works set out or ascertained in accordance with the individual work

orders and the tender documents or any subsequent agreed amendments

EW-285 PUR-F-006 RFQ-

GUJARAT STATE ELECTIRICITY CORPORATION LTD., GANDHINAGAR

TENDER & CONTRACT FOR WORKS

1. Security Deposit:

The contractor shall within 10 days from the date of issue of letter of intent pay the

security deposit for the performance of the contract.All damages, costs, charges,

expenses and other sums which may be or may become due to payable by the

contractor to the CORPORATION under the terms of the contract may be deducted

from the cash the proceeds of sale of the securities so deposited (which the officer

or person to whom the same may be endorsed as aforesaid is hereby authorized to

sell that purpose) of from the interest of any such securities or from any sums or

which may become due to the contractor by the CORPORATION whole or the

balance unapplied as aforesaid of cash securities so deposited being repaid or

transferred and returned as may be to contractor after the date on which the final

bill is paid or after the expiry of the date up to which the contractor has to

maintain the work in good order whichever is later.

2.Compensation for the delay :

The time limit allowed for carrying out the work as entered in the tender shall

strictly observed by the contractorand shall be reckoned from the date on which

the order to commence the work is given to the contractor. The work shall

throughout the stipulated period of contract be proceeded with all due diligence

(time being deemed to be the essence of contract) and for delay the contractor shall

pay compensation an amount equal to half percent per one week for the Contract

value or as per the decision of the Competent Authority of the GSECL..

3. Action when whole of Security Deposit is forfeited;

In any case in which under any clause of this contract the contractor shall have

tendered himself to pay compensation amounting to the whole of his security

deposit (whether paid sum or deducted by installments) or in the case of

abandonment to the work owing to serious illness/ death of the contractor or any

other cause, the Executive Engineer on behalf of the corporation shall have

powers to adopt (a) below and any of the following causes under (b) and (c) as he

may deem best suited to the interest of the corporation.

To rescind to the contract (or with rescission notice of 10 days in writing to

the contractor under the hand of the Executive Engineer shall be conclusive

evidence and in that case the security deposit of contractor shall stand forfeited

and be absolutely at the disposal of the corporation.

(b) To employ labor paid by the corporation to supply materials to carry out the

works, or any part of the works debiting the contractor with the cost of the labor