Consultancy services for Architectural and structural planning, designing, preparing DTP, detail Estimates and specification including site supervision, Quality monitoring and Assurance and project implementation and monitoring for the work of Construction of New office building for the Regional Commissioner of municipalities Administration – Vadodara Zone at Chhani TP -13,F.P.-79 Vadodara.

NAME OF WORK : Consultancy services for Architectural and

structural planning, designing, preparing

DTP, detail Estimates and specification

including site supervision, Quality

monitoring and Assurance and project

implementation and monitorin g for the work

of Construction of New office building for

the Regional Commissioner of

municipalities Administration – Vadodara

Zone at Chhani TP -13,F.P.-79 Vadodara.

EXECUTIVE ENGINEER

CITY (R & B) DIVISION,

Sr. Section Description Page No.

1 Section – I Letter of Invitation 3-5

2 Section – II Information for consultants (Appendix-I) 6-29

4 Section – III Standard form for Contract (Appendix-III) 30-39

LETTER OF INVITATION

LETTER OF INVITATION

Subject: Consultancy services for Architectural and structural

planning, designing, preparing DTP, detail Estimates

and specification including site supervision, quality

monitoring and assurance and project implementation

and monitorin g for the work of Construction of New

office building for the Regional Commissioner of

municipalities Administration –Vadodara Zone at

Chhani TP -13,F.P.-79 Vadodara.

1 Urban Development & urban Housing Department of Government of Gujarat has

decided toConstruct New Regional Commissioner Office Building at Vadodara ..

2 In Order to carry out the work, the implementing agency will engage qualified

consultant firm to carry out Architectural and structural planning,

designing,Third Party Inspection & quality assurance of Construction. The back

ground information & Terms of reference (TOR) for consulting service are given

in Appendix-I (C). The consultant will be selected and engaged with the

performance profile & cost basis.

3 You are hereby invited to submit Price bids for C o n s u l t a n c y s e r v i c e s f o r

Architectural and structural planning, designing, preparing

DTP, detail Estimates and specification including site

supervision, quality monitoring and assurance and project

implementation and monitorin g for the work of Construction

of New office building for the Regional Commissioner of

municipalities Administration –Vadodara Zone at Chhani TP

-13,F.P.-79 Vadodara.

Under Jurisdiction of CITY ( R&B ) DIVISION, VADODARA. Roads & Buildings

Department, Government of Gujarat which could form the basis for future

negotiations and ultimately a contract between the firm and the Executive

Engineer, CITY ( R&B ) DIVISION, VADODARA, Gujarat.

4 To familiarize your-self with the work and to assess the extent of service to be

provided by your firm you may arrange a site visit in consultation with concerned

Executive Engineer, City (R & B) Division, VADODARA, & Deputy Executive

Engineer, Medical Campus Sub Division, VADODARA.

5 The purpose of the assignment is to made Architectural and structural planning,

designing and to inspect and supervise the work to achieve good quality in

Original work as desired by Government concern with latest constructions

6 The following documents are enclosed to enable you to submit bid.

(a) Supplementary information for consultants, including a suggested format of Pre-

Qualification & Price bid.

(b) Terms of reference (TOR)

(c) A sample form of contract for consultants services under which the services will

7 Your Bid should be submitted online to Executive Engineer, CITY (R&B) Division,

Road and building Department, Kothi Char rasta, Raopura, VADODARA -

8 The bidder should scan online documents including Demand Draft of

Nationalized Bank for payment of tender fee and EMD and other relevant

9 The online price bid of qualified bidders will be opened on the intimated date

and time in the presence of the representative (s) of the firms who wish to

remain present. A tentative timetable for contract commencement of services is

shown in the Date sheet in Apendix-1 (B). The representative conducting

negotiations on behalf of the firm must have written authority to negotiate and

sign the contract. If it is not be possible to successfully conclude the Contract

negotiations, or the firm fails to submit adequate details of the cost

justification, the negotiations will be terminated by Executive Engineer, CITY

(R&B) Division, Road and building Department, Kothi Char rasta, Raopura,

VADODARA – 390001 and the firm submitting the next lowest will be invited

for negotiations.

10 If any clarifications concerning the proposed services are required please contact

to Executive Engineer, CITY (R&B) Division, Road and building Department,

Kothi Char rasta, Raopura, VADODARA – 390001 (Gujarat) before the

submission date of Pre-Qualification & Price Bid.

Yours sincerely

Deputy Executive Engineer Executive Engineer

Medical Campus Sub Division City (R&B) Division

VADODARA VADODARA

INFORMATION FOR CONSULTANTS

INFORMATION FOR CONSULTANTS CONTENTS

A Background information

C Terms of Reference (TOR)

Background Information

REFERENCE OF APPENDIX – I (A)

1.1 The name of the client is: The Executive Engineer, CITY (R & B) DIVISION,

VADODARA acting on behalf of Governor of Gujarat

1.2 The Name(s) address (es) and telephone number of the client’s office(s) is

Executive Engineer,

CITY ( R&B ) DIVISION,

R & B bhavan, Nr. Raopura police chowki,

Raopura, VADODARA -

1.3 The names, objectives and description of the Assignment area :

Consultancy services for Architectural and structural planning,

designing, preparing DTP, detail Estimates and specification

including site supervision, Quality monitoring and Assurance

and project implementation and monitorin g for the work of

Construction of New office building for the Regional

Commissioner of municipalities Administration –Vadodara Zone

at Chhani TP -13,F.P.-79 Vadodara.

The main objective of consultancy services is to Architectural and structural planning,

designing, technical audit and quality assurance of the execution of original work

under Executive Engineer, CITY ( R&B ) DIVISION, VADODARA.

I. Bids should be submitted in the following language (s): English.

II. The minimum required experience of proposed key professional staff is as per Ref. Para

III. The consultants should submit the bid as per the broad indicative requirements

of the staff indicated here in: Reports: (Ref. Para 5.5.2 of TOR)

IV. which are parts of the assignment must be written in the following language:

V. Taxes: Consultants are requested to consult tax consultants for details & it will

be solely consultant’s responsibility. The price quoted by bidder includes all

taxes. No reimbursement of taxes paid will be made separately.

VI. Bids must remain valid for 120 days from last date of down loading the bids.

1.4 Submission of Documents:

Consultant must submit the following in electronic format only through

online by scanning & then the same should be sent in original through

R.P.A.D so as to reach the Office of the Executive Engineer, CITY ( R&B )

DIVISION, Road and building Department ,Kothi Char rasta ,Raopur,

VADODARA – 390001 within 7 days from the last date of submission.

(1) Tender fees in the form of Demand Draft from Nationalized /

Scheduled bank only. Rs.1500/-

(2) Earnest Money Deposit (E.M.D.) in the form of D.D. / F.D.R. from

Nationalized / Scheduled bank only. Rs.50,000.00/-

APPENDIX – I (B)

Type of bid submission procedure One Bid

Submission Date of Pre-Qualification and price Dt. to up to 18.00 Hrs.

Opening date of Pre-Qualification bid Dt.

Expected Date to commence Consulting service As per work order will be issued.

Period of consultancy period Time limit for the work will be considered as per the

actual time limit fixed for civil works

Price bid includes to cost As per Appendix – III

Minimum key personal to be provided As per Appendix – I (C)

Consultancy services to be provided for work As per Appendix – I (C)

Price Bid As per Appendix – IV (A) & Appendix – IV (B)

Representative / Contract person and address of the Executive Agency:

Executive Engineer

CITY ( R&B ) DIVISION,

VADODARA-390001.

Appendix – I (C)

Terms of reference

Consultancy services for Architectural and structural planning,

designing, preparing DTP, detail Estimates and specification

including site supervision, quality monitoring and assurance and

project implementation and monitorin g for the work of

Construction of New office building for the Regional

Commissioner of municipalities Administration –Vadodara Zone

at Chhani TP -13,F.P.-79 Vadodara.

1.0 BACKGROUND: -

1.1 Urban Development & urban Housing Department of Government of Gujarat has

decided toConstruct New Regional Commissioner Office Building at Vadodara.It is

deposited by REginonal Commissionoroffice ,Vadoddara.It is alloated 2598.00smt in TP

13 , F.P.-79, Chhani,Vadodara. Approximately Estimate cost of project approved by

Rs.1410 lacs. This office having different office area. As Shown /Described later inn this

document. Applicants must acquaint themselves fully about the assignment and the

local condition and usage before submitting the proposal. They May visit the project

site with prior appointment.

This EOI list for reliation of physical infrastructure at the field site. The probable area is

(1) Basement : Approximate area 500 Sqmtr

• Parking facility or necessary work required

(2) Ground Floor: Approximate area 500 Sqmtr

Proposed Security cabin, Canteen Toilet for operation staff, parking facility

( 3)First Floor : approximately 520 Sq.mtr

In FF, Proposed Class I rank (Commissioner office, Dy Commissioner office,

Executive Engineer office, City Survey Superintending ). Class -2 Cadre (Deputy

Executive Officer, Account officer, Legal Officer) and Replated PA /PS and other

necessary facilities :

(4) Second Floor& Third Floor: Approximately 520 sq.mtr :

• Class 1 Rank officer ‘s offices, Class 2 & Class 3 rank level staff seating

facilities and other Utilities facilities

(5) Fourth Floor: Approx 350 Sqmtr to 500 sqmtr

• Training room having appx. 120 to 130 seating facilities with stage and

other ,Toilet facilities, waiting room.

VMC /R &B/Building Code norms need to be followed for campus carpet

area but the space allocations need to be adequate as per other applicable

standard such as, ( Time saver standard, Energy saver). Therefore can

exceeding those prescribed by the VMC/R &B/Building code norms /

The campus is expected to be highly efficient in use of energy and

water,use smart building with proper use modern sensing and building

management technology ,provided nicely designed spaces to facilities

technics learning.

• Approx. Administrative Approval of Estimate cost of Rs.1410 lacs

2.0 OBJECTIVES:-

In view of the above background the Roads & Building Department intends to appoint

the consultant for rendering details architectural & engineering services for the above

Part-I Architectural Services

I. The main objectives for seeking the architectural consulting services are:

II. To procure technical services for site survey, per design and design development

study including location and, site analysis and preparation of preliminary project

reports and preparation of inventory, elaborating.

III. Comprehensive Architectural services including Architectural structure,

drawings ELV system, HVAC system, MEPF work, & acoustics and interiors with

details architectural and engineering design of all external services e.g. roads,

sewerage, drainage, water supply, street light, land scrapping, graphics, Signages

etc. incl. elevator if necessary including all site area, considering local byelaws.

IV. Preparation of structural designs of all structures considering seismic zone and

get approval from competent authority.

V. Preparation of tender (Bid) evaluation reports.

VI. Supervision of works etc.

VII. To design the building sound, safe, cyclone and earthquake resistant, to bring

the building into functionally good condition using relevant National IS code and

sound engineering practice.

Part-II Engineering& Supervision Services

a) The main objective of this part of the assignment is to have details and Site

supervision services from consultant. The service in this part shall include

association with architect in Part-I for civil engineering, suggestions, prepare

detail specifications and detail estimates. The objective shall also cover

independent & objective assessment of the technical quality of all the consultant

works ensure that the execution is done as per desired standard, 'of desired

quality, as per drawings & specifications and to monitor physical & financial

progress of works. completed in scheduled time frame and

b) The consultants shall prepare & provide necessary detailed structural design,

assist for subsoil exploration for working out of SBC wherever necessary as per

latest IS codes and prevailing standards thereof. The consultants shall provide

details estimate with all items required based on prevailing Schedule of Rates

(SOR) of R & B Department.

(i) Consultant shall be responsible for overall site supervision of each

construction activities as per approved designed and working drawing

as per requirement.

(ii) Deployment of Sufficient qualified technical staff on site for

performance of const. activities for supervision of work.

(iii) Scrutiny of test results & carries out mode of alteration Or Specification

thereof on the base result, if required.

(iv) Preparation of progress Reports, submission & suggestion of true

course of action modification & date of the progress of const. schedules,

Measurement verification, Testing and necessary guidance required on

3.0 DEFINITIONS:-

1. The 'client' means the Executive engineer of City (R&B) Division,VADODARA

2. The terms 'Consultants' means the consultants appointed under this agreement for

providing consultancy services.

4.0 SCOPE OF WORK:-

Part-I Architectural Services :-

(A) Survey Inventory and design:-

i. To make the building user friendly Environment friendly and energy efficient. To

Control temperature. Water harvesting and creation of water bodies in the

ii. Consultant shall assist to Client to carry out detail survey of the plot, various

structures with all its features on a map to prepare the site plan. Detailed survey

shall be done by Client and submitted to consultant.

iii. To prepare architectural drawings and considering local byelaws including plan,

elevation and cross sections of the work as well as to get the approval from

competent authority of Technical education and R&B Department including

attending regular meetings, discussions to finalize the plans and during the

iv. To prepare structural designs, drawings for the building, and approval thereof

from Design (R&B) Circle, Gandhinagar by submitting structural design

calculation in form of C. D/ hard copy etc. along with plans and designs as per

the latest IS code and prevailing norms of earthquake resistant building

Necessary modifications shall to be made as suggested by Design (R&B) Circle.

v. To prepare detailed estimates including Bills of Quantities (BOQS) or estimate as

described as per R&B Department as per approved govt. format and necessary

vi. To prepare Draft Tender Paper (DTP). With specifications etc as per Govt. norms.

vii. To prepare working construction drawings for the main structures, parking and

other additional services etc. including plans, elevation, cross section in toilets,

sitting arrangement. Acoustic treatment, sound system, lighting work, ELV

system, HVAC system, MEP work etc. and other work for auditorium building.

viii. To prepare external and internal services like street light, internal and external

electrification, water supply and drainage system Internal roads, provision for air

conditioning heating and sound acoustic treatment in the Hall.

ix. Whole building design shall be barriers free or disable friendly.

x. To prepare landscaping drawings. Horticultural Planning in conformity with site

xi. To include arrangements for 24 hours water supply.

xii. Environmental horticulture planning must be done by a person possessing

graduate degree in Agriculture and post graduate degree diploma in

Environmental science with rich experience.

xiii. To check feasibility of solar energy system.

xiv. To provide drawing for interiors of rooms. Layouts, detailed drawings of

furniture wall hand like paintings, murals plants etc.

xv. To prepare proto model as per drawing approved by review committee /

xvi. To prepare sound systems, T. V. Cable network and telephone service line, air

conditioning, heating, public announcing system etc.

xvii. To assist R&B Dept. To evaluate the bids / tenders received and to prepare the

reports on evaluation in prescribed format.

xviii. to provide additional copies of plans and estimate as and when required.

xix. To get the approval of estimates, including making corrections as suggested by

the R&B Department.

xx. To prepare detailed drawings of compound wall, grills, entrance gate, cattle trap

xxi. To examine the exiting water supply and drainage system if any including

providing new one if necessary.

Part-II Engineering Services:

(B) Implementation, Monitoring, supervision work and Quality Assurance:

i. The consultant shall visit and supervise the site of work daily. The consultant

shall submit daily activity report to E.E. & D.E.E. regarding progress of work and

quality of work in the form as specified. The consultant will offer his remarks /

observation during his site visit in site visit register as well as issue the inspection

note and also immediately implements to get rectify the work by the contractor

in consultation with R & B Department, if required.

ii. Assist and guide the R & B Department staff in interpretation of the terms &

condition, provisions & Technical Specification of tender etc. as and when

required. Decision of the client will be final.

iii. Assist R & B Department in implementation of quality control measures to

ensure quality of work, and also in approval of field testing laboratories in

respect of facilities, adequacy, agreements, equipments and staff as per contract

iv. The consultant shall familiarize himself, with the help of sample surveys, visit

and inspections in the field and by examination initially of one set of documents

such as detailed estimates, contract documents, including specifications, interim

Certificates, quality control test results and other relevant documents as per

v. The consultant will examine and maintain the quality of work.

vi. Review contractor’s work programmed, check the method of construction and

test results of material as required.

vii. Review the construction methods proposed by the contractor for carrying out

the works to ensure that these are satisfactory with particular reference to the

technical requirement, the project Implementation Schedule as well as safety of

the works, property, personnel and the General public.

viii. Review the test result / Certificate of all construction materials and the sources

for assessing their suitability in works.

ix. Consultant will develop standard forms and procedure to ensure proper quality

control system to be implemented for materials and workmanship.

x. Assist the concerned Technical staff of R & B department on technical

supervision of the works to ensure the quality and inconformity with the

standards and specifications prescribed in the contract.

xi. Assist technical staff of R & B department during inspection about the

contractor’s work so as to determine their suitability for work at site. Assistance

shall also to be provided during periodic inspection of machines / equipment.

Also review the suitability of source of materials and their quality on the basis of

inspection, test result, manufactures Certificate etc.

xii. Inspect the works on substantial completion before take over and indicate to the

contractor / R & B department concerned staff / officers any rectification

required and any outstanding work or any defects noticed during the liability

period of the contract to be carried out by the contractor.

xiii. Assist the R & B department in monitoring progress of the works at regular

intervals. Also review and assist R & B department staff effective implementation

of quality control/ Assurance system.

xiv. Consultant (team leader) shall visit the work at least once in a fortnight & shall

issue the inspection note of inspected work to field Engineer in Charge (D.E.E. &

E.E.) and assess the compliance report confirmation with rectification done at

xv. Prepare various report and final audit report (Each in five copies) fully describing

the progress of the works and the assistance given by the consultant during the

month under review, including the activity carried out by the field staff of

consultants, observations made during inspection and compliance done at site

by contractor, action taken report if any, problem arise during work execution,

probable solution etc.

xvi. Recommendations regarding conditions of the building after the work

xvii. Consultant is expected to see that the contractor shall undertake frequency of

testing of materials as per contract agreement.

xviii. Consultant will prepare the progress chart by CPM & PERT method & evaluate

the same with bar chart of agency. He will monitor the work on the basis of the

same contract management system and ensure the progress is maintained.

xix. Consultant shall recommend to R & B department to grant the permission to

start the work on the basis of quality check of materials on site, machinery and

any other requirement related to tender.

xx. Moreover, for completed work OR completed items consultants shall check for

sizes of sections, make, properties of materials etc. and shall be performed in

each work and reported accordingly. Also inspect the work on completion /

substantial completion before taking over in order to identify the balance work

and rectification of defects to be carried out by contractor during defects liability

xxi. Also other items like plastering work, colour work, wood work, flooring,

masonry, water supply, sanitary, drainage work, electrical works, etc. shall be

checked in accordance with standard specification and design and as per tender

xxii. Each quality aspects shall be reported building wise and item wise as summary

report in fortnightly / monthly progress report to R & B department. Also

consultant shall furnish the summary of QC test result conducted for each

activity of work and furnish a QC Certificate (Regarding quality of material and

workmanship and performance) along with contractor’s each invoice (RA/Final

BILLS) or As per described format of Measurement Book (MB)

xxiii. Final report shall have concluding remarks (Building wise – Item wise) about

overall quality of building.

xxiv. The consultant shall conduct technical audit of works in addition to regular audit

activity of work. The auditor shall also examine the following.

xxv. The description, procedure and quality of works executed accurately reflect the

requirement as per prevailing site condition.

xxvi. The system for monitoring of works progress and supervision of works is being

followed as per Department norms.

xxvii. System followed for maintenance and documentation of site instruction book,

reports, minutes of meetings and other documents are being followed correctly

and in accordance with the procedures acceptable to R & B department or not.

xxviii. Consultant shall have to make their own arrangement for the tools & plants,

laboratory equipment required for field – testing.

xxix. Consultant shall have to make his or her own arrangement for vehicle needed

for auditing work.

xxx. Consultant shall have to make their own arrangement for accommodation for

offices & staff.

xxxi. The consultant will have full access to inspect the work, witness / supervise the

test in contractor’s laboratories during contract implementation period.

xxxii. It is responsibility of consultant to check all on site works and if any defects or

error in work is found,consultant will intimate to client in written to repair with

remedial measure to make it correct on site

xxxiii. Time schedule for technical staff.

Sr. No. Designation Time Schedule

1 Team Leader. Once in a Fortnight.

2 Structural Engineer As on Requirement

3 Architect/Sr Architect On requirement by Client

4 Junior Architect/Interior On requirement by Client

5 Senior quality assurance Once in a Week.

Engineer (Civil)

6 Senior quality assurance Once in a fortnight after

Engineer (Electrical) 1(One) month.

4 Quality Inspector (Civil) Daily

5 Quality Inspector (Electric) 25 day

6 Site office / Administration Up to work Completion

5.0. Scope of services:

Scope of the Work and Detail of Professional Service

Preparation of Concept Design and Approvals

1) A Detail Survey need to be carried out at site and then after present the

Concept Design of the Project and preliminary estimate, this includes Plinth

Area / Carpet Area of All proposed Building and Surrounding Amenities

Services and utilities Services, and get approval from Department.

Preparation of Design and Drawing and Approvals

1) Preparation of Detail Architect Drawings and Design, of Project and taking

Approval from Concerned Department/Committee.

2) Prepare drawings/layout of all essential/utility services i.e. Sanitary,

Plumbing, drainage, water supply, and sewerage design, electrical,

electronic, communication, and design, fire protection, and security

3) Take all approvals from different authorities, required for execution of

4) Probable cost estimate of this project as per preliminary approved concept

Preparation of Estimate and Drawing and Approvals

1) Preparation of detailed specifications, bill of quantities, detailed architecture

working designs together will estimates of cost sufficient to invite Tenders

(precise measurement sheets with clear location reference and rate analysis,

covering aspects like mode of measurement, method of payment), DTP(BOQ,

NIT, Tender document in SBD format, detailed specifications, detailed

drawings, any remaining document asked by R&B department) and taking

technical sanction of detailed estimate. Approval of DTP from R&B

Department/Committee.

Preparation of Structural Design and Drawing and Approvals

1) Preparation of Detail Structural Design of Project taking in account soil test

reports to withstand cyclone/wind storm, seismic loads and earthquake and

shall be accordance with National Building Code, Indian Standard Code of

practice and local authority. Consultant has to get Approval of structural

design from Design Circle of Road and Building Dept. Gandhinagar.

Construction or Engineering Services

2) Prepare and Issue architect drawing, structural drawing, electrical drawing,

specification and detail sufficient to commence work at site and for proper

execution of works during construction.

3) Verify and approve selected materials, elements, components in accordance

with condition of contract.

4) Approve the schedule of work of progress submitted by the contractors.

5) Visit the site as per time schedules & to inspect and evaluate the construction

work and where necessary clarify any decision, offer interpretation of the

drawing/specification, attend conference and meeting to ensure that the

project proceeds in accordance with the condition of contract. (keep

Committee informed and render advice on actions)

6) Visit the site monthly to ensure weather the contractor have carried out the

work, as per design and specification and material used by contractor is of

approved quality

7) In order to ensure that the work at site proceeds in accordance with the

contract documents/drawings and to exercise time and quality controls, the

day-to-day supervision will be carried out by a project

management/monitoring agency, who shall work in co-ordination with the

architect/firm & contractor and shall be appointed by Committee separately

and paid by Committee

8) In case of urgency or exigencies, the manpower / personnel should be

available on holidays also.

9) Get final NOC and completion certificate of competent authority which are

necessary for using the building

➢ All Drawing shall be of large scale and full size as required (dimension, notes

in drawing can be read clearly

➢ Architectural Consultant must submit 5 copy’s and 1 soft copy by email.

➢ Architectural Consultant must submit Drawing copies, as asked by concerned

➢ All above documents, CD's shall be provided to dept. in hard copies as well as

soft copies i.e, in CD also

5.3 Miscellaneous:

Consultant will arrange the following at his own cost:

1. Transportation of consultant's staff.

2. Residential accommodation of the consultant's staff.

3. Transportation any other related expenditure that may occur to attend the.

Meeting called by R&B dept. either at Gandhinagar or VADODARA or Vadodara

or any other place.

5.4 Stability Schedule:

1.1 Time period assigned for consultancy services towards project preparation

including survey, soil investigation , design, cost estimates. Bid documents and

final report within time schedule stated above.

1.2 Consultant would work out the requirement of technical administration and

accounts support staff keeping in view the magnitude of work.

1.3 Key professional are required to remain present in all the meeting called by the

R & B department authority either at VADODARA or Gandhinagar as and when

necessary without claiming extra cost during planning stage as well as execution

of works i.e, after is awarded to the contractor.

1.4 Key Personal and structural engineer must be a license holder supposed to get

to the plans/scheme from competent authority.

5.5 Reporting Requirements:

Reports required to be submitted in 4 (Four) Copies (On CD and typed hard copy)

to R & B include the following.

1. Quality assurance manual for the entire project covering type and nature of tests

to be conducted looking to tender document, acceptance criteria, frequency of

tests, standard observation sheets and documentation.

2. Weekly reports on the activities progress and major issues and the observations

by the field Engineer.

3. Monthly report covering summary of progress and quality checks (Item) wise

and building wise) with remedial measures and penalty measures.

4. Final audit report containing building wise detailed report of quality and relevant

5. Final building wise quality Certificate covering over all view of quality and all

5.5.1 The proposed schedules for submission of various reports are as follows

Sr. No. Report Times of submission

1. Quality assurance manual for the entire project With in 7 days from

(each separately for Original work) covering type commencement

and nature of QC tests to be conducted, acceptance ofservices

criteria, frequency of tests, standard observation

sheets and documentation.

2. Weekly report on the activities in progress and For every week by

major issues and the observations of the Friday

consultant's Engineers. In case of emergency it

should be required daily.

3. Monthly report covering summary of progress and By the end of every

quality checks (Activity wise for each building, month.

results of audit notes including remedial measures

if suggested and non conformance report (NCR) and

their disposal.

4. Certificate regarding quality of work executed for Within 15 days after

each activity of work and individual building completion of work.

5. Final completion report including status of audit Within fifteen day

notes, NCR and its disposal and status of quality after completion of

control tests conducted along with required consultancy

6. Recommendation regarding methods and Within one month

procedures for evaluation and the system for after after consultancy

completion of monitoring the condition of buildings completion.

5.5.2 Team composition and staff qualification and staff requirement.

Technical Staff.

Sr. Key Numbers Qualification / Experience

1. Team leader 1 No. Shall have minimum degree in Civil Engineering

and shall be an experienced and qualified

senior Civil Engineer with minimum 20 years

of experience in the construction & repairing of

building works out of which at least 7 years

relevant experience in TPI & QATA

2 Structural 1 No. Shall have minimum degree in M.Tech

Engineer structural Engineering and shall be an

experienced minimum 15 years of experience

in the Structural Design.

3 Architect/ Sr. 1 No. Shall have minimum degree in B.Arch and shall

Architect be an experienced minimum 10 years of

experience in relative field (Offices

/Conference and other) with registered with

4 Junior 1 No. Shall have minimum degree in B.Arch and shall

Arch/Interior be an experienced minimum 3 years of

Design experience in relative field (Offices

/Conference and other buildings)

5 Fire Consultant 1 No. Registered FSO with Government. Having

Experience of Design similar building work.

6. Senior Quality 1 No. Shall have minimum degree in Civil /

construction Engineering and shall have

assurance years experience out of which at least years

Engineer (Civil) relevant experience in TPI & QATA.

7. Junior quality 1 No. Shall have minimum degree in Civil /

Assurance construction Engineering and shall have

Engineer (Civil) 10years’ experience out of which at least

years relevant experience in TPI & QATA.

8. Quality 1 No. Shall have minimum degree in Electrical

assurance Engineering and shall have 5 years experience

Engineer (Elec.) out of which at least 2 years relevant

experience in TPI & QATA.

9. Quality inspector Min. Shall have minimum degree from Engineering

(Civil) One and College in Civil Engineering and shall have min.

more if experience of 5 years in field of supervision of

civil Engineering projects.

NOTES:- Consultant has to produce organization chart.

5.5.4 Schedule for completion of various Tasks :

Sr. No. Activity Days from the Effective

1. Mobilization and completion of field surveys 7days

2. Preparation of draft report, architectural 20 days

plans, 3 Drawing ,Model drawings and

furniture view and specifications

3. Submission of Estimates and Its technical 25 days

Approval from Department

4 Submission of DTP and Its approval for 20 days

Competent authority (GOG)

5 Submission of structural Drawing and its Within 10 days after

approval from R &B Design Circle issuing work order to

Construction agency

6 Submission of good for construction Drawing Within 30 days after

for civil electrical and other utility ( issuing work order to

fire,drainagelayout,plumbing, furniture as per Construction agency

demanded by this office

7 Periodical project supervision and quality As per construction

assurance and third partyinspection and scheduled

project implementation and monitoring

TIME SCHEDULE FOR PROFESSIONAL PERSONNEL

Months (in the form of a Bar chart)

Reports Due: ________________

Activities Duration: ________________

Signature: ___________________

(Authorized Representative)

6.0 OFFICE ACCOMMODATION:

i. The consultant shall establish his own office at Vadodara satisfying

all the necessary requirements to carry out the assignment

ii. The team leader is expected to attend review meetings at suitable

R & B office, once in a fort night.

7.0 PAYMENT SCHEDULE :

For services in the scope of work as per the program shall be paid total fees in the

following stages according to the work done by the consultant as per latest available

total project cost

Sr. Description % of total fees Total fees

1. Submission of concept design drawing 10% 5%

of probable cost Estimate, Architect

design & drawing of all part & approval.

2 Submission of detail estimates & its 10% 10%

3 Submission of Draft Tender Paper (DTP) 5% 10%

& its approval, Tendering & issue to

4 During the course of construction of 70% of consultancy fee 95%

work at site. of project cost.

As per R.A bills in progress with respect

to actual cost of original work.

6 On completion of work(Final

Balance 5% Payment 100%

Completion Certificate ). making the total

equivalent to 100% of

• 10% of SD should be deduct from Running Bill or as per R&B norms.

8.0 LABORATORIES:

Laboratories of GERI / Polytechnic / Engineering colleges / R &

BGOGrecognized Pvt. Labs shall be used.

9.0 CONTRACTUAL ARRANGEMENT:

The Consultant’s contract will be with the Executive Engineer, City(R & B)

Division, R & B bhavan ,Kothi Char Rasta ,Raopura,Vadodara-38001 and

contract also includes jurisdiction E.E. Electrical (R & B) Division-1,

VADODARA. The contract will be of providing consultancy services

forArchitectural and structural planning, designing, quality Assurance &

Technical audit (QATA) inclusive of supervision, inspection & rectification

of works with methodology of Roads & Buildings Department.

10.0 The consultant shall meet the following minimum criteria.

1. The consultant must have an office (head /Branch )un Gujrat and Impaneled

consultant in Any Government Department.

2. Successful experience as a prime consultant in completing at leastone such

type similar nature of building work (i.e. Any framed structure type Non-

residential / residential building work.) Costing more than 40% (Forty

percentage) of Estimated cost of works considering the project cost of this

project Rs.14.10 Cr. x 40 % = Rs. 5.64 crore during last five years from

Govt/semi govt. dept will be valid.

two number work similar nature -costing more than 20 % (twenty) of estimate

3. Must have work in the last five year at least the following:

• One Similar work having total built up area of 4000.00 Square meter

• Two Similar building work of 2000.00Square meter

Similar works means consultancy work of Development of any Resi./Non

residential building project,

4. The bidder should have Avg. annual turnover of 100.00 lacs during Last

Financial year. As a proof the bidder shall submit the balance sheet & Profit or

Loss statement duly signed by The CA / statutory auditor including turn over

the company as per annexure attached.

Composition of Review Committee and Review Procedure to Monitor Consultant's

Review Committee Shall Consists of

(i) Regional Commmissionor , Regional commissioner offices of VADODARA Zone.-

(ii) Executive Engineer, VADODARA City (R & B)Division ,VADODARA-secretary

(iii) Executive Engineer,Regional commissioner offices of VADODARA Zone-

(iv) Deputy Executive Engineer, Regional commissioner offices of VADODARA Zone-

(v) Deputy Executive Engineer,Medical Campus(R&B) Sub Division,VADODARA-

(A) Consultant shall submit work schedule, flow charts, and program and shall get it

(B) Consultant shall submit Monthly Progress Report to the Committee for review

(C) Review Committee will meet monthly or as when required and review the

progress report

Deputy Executive Engineer Executive Engineer

Medical Campus (R &B) Division City (R&B) Division

VADODARA VADODARA

STANDARD FORM OF CONTRACT

CONTRACT FOR CONSULTANCY SERVICES FOR ARCHITECT

CUM THIRD PARTY INSPECTION, QUALITY ASSURANCE

Client intend the Consultancy services for Architectural and

structural planning, designing, preparing DTP, detail Estimates

and specification including site supervision, quality monitoring

and assurance and project implementation and monitorin g for

the work of Construction of New office building for the Regional

Commissioner of municipalities Administration –Vadodara Zone

at Chhani TP -13,F.P.-79 Vadodara.

1. and confirmed the appointment of consultant to carry out the assignment

specified in the attached terms of reference and other documents detailed

below forming integral part of this contract.

a. Financial Proposal

b. Terms of Reference

c. Minimum Key Staff agreed to be deployed by the consultant for design

and periodical supervision work.

2. The service will be required in the project referred to above for about……………

Month during the period from……….. to…………… excluding time gap between

receipts of tender and commissioning of actual work. These dates/ periods are

tentative and the client reserve right to postpone, shorten or extend its duration

as per requirement of project for which no extra claim / charges will be

3. The consultant has submitted his proposal or offer to the client within prescribed

4. The parties hereto are desirous of recording the terms and conditions of the

agreement so concluded between them as they do hereinafter.

1. The "Client" means the Executive Engineer of City (R&B)DivisionVADODARA.

The term "Consultant" means the Consultant appointed under this agreement for the

Consultancy services for Architectural and structural planning,

designing, preparing DTP, detail Estimates and specification

including site supervision, quality monitoring and assurance and

project implementation and monitorin g for the work of

Construction of New office building for the Regional

Commissioner of municipalities Administration –Vadodara Zone

at Chhani TP -13,F.P.-79 Vadodara.

NOW THEREFORE the parties hereto hereby as follows:

A. TERMS AND CONDITIONS

1. The Consultant shall be paid of the Actual work done under the project towards

providing various consultancy services as described in the Terms of Reference.

The cost of project consist of actual cost of civil, plumbing, fire fighting, electrical,

ELV, HVAC, interior, machinery, infrastructure, water supply and drainage

facilities and landscaping in the project referred to above. The total fees shall be

paid in the stages as per schedule of payment. Interim payment made to the

consultant shall be as per schedule of payment and shall be adjusted against the

final amount payable.

MODE OF PAYMENT

I. The payment made of the consultant during the interim stages shall be on

work done basis(As per Payment Schedule) and will be adjusted in the final

II. The penalty shall be levied on the consultant for not submitting drawings

and other documents in time. This penalty shall be maximum up to 10% of

the total fees or as decided by the Client.

III. In case only a part of the project is continued beyond and stage, no further

payment shall be made to the consultant for the deliverables not

completed by the consultant from their scope of work.

IV. The cost of reference to be made by the consultant to his in house

professional experts or outside professional experts are included in

consultant's fees and nothing extra will be paid by the Client.

V. In case additional work is got done by the Client from the Consultants,

detailed of actual cost shall be furnished by Consultant for approval which

may be sanctioned by client with due verification and client's decision shall

be final binding.

The payment shall be made in accordance of stage of project and payment

Break-up mentioned in offer from on receipt of invoice along with necessary

details and documentary evidences in support of claim. Client will perform duties

in regard to deduction of income tax I other taxes at source as applicable and

lawfully impose I from to time.

2. All charges levied by and payable to Government / Semi Government /

Recognized Agency / Local Approving Authorities etc. for submission of plans

getting service connections etc. which pertain to the owners obligations as per

law/rules shall be paid by the client.

3. Immediately on acceptance of the offer of the consultancy service by the client,

the Consultant shall draw up a time schedule (indicating the time period of each

design stage) for design of project as guided in this agreement within the

scheduled and agreed contract period of completion of the project and will

obtain the approval to the same from the client. This schedule shall be strictly

adhered to by the consultant failing which, he is liable to pay damages as

determined by the specified at Mode and Schedule of payment for the

consultancy jab.

4. The consultant or his Head office seniors also agree to visit the work site

personally from time to time or as and when required by the client and at least

once in a week for ascertaining that the work is being carried out satisfactorily

and also for studying problems on the spot and giving necessary clarification /

guidance/ direction and report to client regarding progress of project and actions

required for timely completion of project.

5. The Consultant agrees that he will be fully responsible in his design capacity as

consultant under these presents for the soundness, quality and correctness of

the design from construction point of view as well as responsibility or soundness

of structural design and of the conformity of the work. Any

approval/concurrence by the Client to concurrence by the client to consultant's

instruction, preliminary or detailed scheme / estimates, proposals drawings,

designs etc. shall in no way absolve the consultant from the obligation to ensure

sound construction and performance as per specifications of the buildings,

structures of projects as whole. The appointment of any engineering staff by the

client at the site of the work shall be in any way diminishing the responsibility of

the consultant in this respect.

6. The Consultant not have any objection to the client maintaining any civil

engineering staff at its own cost at the site of work to carry out duties allotted

to them by the client in respect of all civil / electrical works at the site or other

areas outside the scope of consultant' work.

7. All contracts and agreements for the planning & designing of architectural and

structural drawings, construction of civil / plumbing / fire fighting/interior /

electrical / ELV/HVAC / landscape / infrastructural engineering works (for which

consultancy services are entrusted) shall be made and entered into by the client.

8. The consultant shall perform his duties as consultants under presents and will

do everything in this power and authority to ensure that the contractor or

contractors complete the construction of the works entrusted to them in

accordance with the specification and the schedule of item given to them and

ensure that the work progresses smoothly as per time schedule and no delay is

caused for want of availability of details in regard to designs, drawings or scrutiny

thereof etc. The consultant is expected to make effect be liasoning with client

and other concerned authorities and make advance planning in this regard.

9. The consultant shall not, without the written sanction of the client make any

deviation in the plans or estimates or order any variation, omission or extras. In

consequence thereof, he will not fix any new rate or rates of new items of works

without written approval of competent authority of the client.

10.The consultant shall promptly notify the client of any changes in the constitution

of their firm. It shall be open to the client to terminate the agreement on the

death, retirement, insanity or insolvency of any person being partner in the said

firm, or on the addition or introduction of new partner without the prior

approval in writing of the client. But in the absence of and until its termination

by the client as aforesaid, this agreement shall continue to be in full force and

effect notwithstanding any change in the constitution of the firm by death

retirement, insanity or insolvency of any of its partners or the addition or

introduction of any new partners. In case of death or retirement, the surviving

or remaining partners of the firm shall be jointly and severally liable for the due

and satisfactory performance of all the terms and conditions of the agreement.

11.The copyright in all drawings and in the work executed by the contractor shall

remain the property of the client even if at execution stage it is found that

consultant is not doing periodic supervision of project and if agreement is

terminate shall not prevent client to carry out further construction activity as per

those drawings or hiring services of other firm for successfully completion of the

12.The consultant shall not assign this contract or sub-contract or any portion of it

without client's prior written approval.

13.The Consultant will carry out the assignment in accordance with the highest

standard of professional and ethical competence and integrity, having due

regards to the nature and purpose of the assignment and will conduct himself in

a manner consistent therewith.

14.The consultant will also agree that all knowledge and information not within the

public domain which may be acquired during the carrying out of this contract,

shall be or all time and for all purpose, regarded as strictly confidential and held

in confidence and shall not be directly or indirectly disclosed to any person

whatsoever, without the written permission of the client.

15.The client will inform the consultant as soon as possible in regard to decisions as

to construction, contracts or otherwise or advice concerning the work. For work

under construction, such advice, instruction or decision shall be conveyed

immediately by not later than one month from the date of such advice,

instructions and decision is sought for. The consultant shall perform his duties as

the consultant as entrusted under the terms so as cause the completion of the

construction of Civil Engineering and / or Electrical and / or water supply and

sanitation work as proposed and the works as may be entrusted to him and

everything necessary to render the same fit for the occupation/ use of the client

according to the contract as also the completion of the several stage of

construction of the said work in accordance with the program to be drawn up

and embodied in the contract between the client and the contractors. The

extension of time of the contractor under the agreement, if any. given by the

client will have consequential effects on the consultant's time schedule in

respect of works of construction to be completed till then.

16.The Client shall include in all contracts which may be entered into the contractor

contractors such clauses as would provide for the payment to the client by the

contractor of contractors of adequate damages for losses or delay on the

contractor's part in carrying out the terms of the said contract and the consultant

shall take all necessary precautions and perform all his duties before and during

the progress of the work to bring about the completion of the project in all

respects as may be entrusted to him. The consultant shall also provide services

for determining claims of the contractor due to fault or delay caused by the

consultant or his staff on which question the decision of the client will be final

17.If the of construction of the project or any one of more of works therein be

substantially interrupted by force majeure or by reasons of any orders in writing

issued by the client stopping or suspending the work of construction on grounds

other then bad/unsound work or installation and / or defective supervision or

back of it or by reasons of any unique or unreasonable delay on the part of the

client in the matter of approving of the work done or in the matter giving such

sanction of instruction as may be necessary for the future progress of the work,

the consultant shall not be liable in may way for the consequent delay in the

completion of such work.

18.The client may require the consultant to travel/go out of the project site for

proper discharge of any of his duties enumerated in the "Terms of reference"

without any extra charge of fees.

19.For periodical supervision of the field work, the consultant shall employ such

strength of qualified Engineers and other staff as would ensure close supervision

and effective control over the field work in addition to minimum scale of

qualified engineering staff as detailed in Annexure- B and formatting integral

part of this contract.

20.The consultant shall provide and maintain at his cost, vehicle required for use in

connection with their assignment.

21.The Consultant hereby engaged by the client will not during the period of their

assignment and thereafter, till satisfactory completion of the construction of the

work act as consultant for intending contractors or give any advice regarding the

construction of this work, in particular, to intending contractors who would

tender and undertake the construction of this work.

22.It is hereby agreed and declared that the contract herein is intended to be job

oriented and not time oriented and the consultant shall not be entitled to claim

any compensation in the event of the estimated for the completion of the job

being extended or enlarged for any reason whatsoever.

23.Where the consultant is a partnership firm or a company, no charges in the

constitution of such partnership or no change in the constitution of Board of

Director of the company shall be made without the prior writterf approval of the

24. All the prevailing and applicable laws of the State Government / Central

Government regarding labour laws, Provident Fund, Sales Tax, Income Tax,

Octroi etc. shall be strictly followed by the Consultant No-claim / reimbursement

shall be made to the consultant by the client in observing these laws.

C. CLIENTS OBLIGATIONS

25.The Client will designate an officer from the establishment of the client who shall

be fully acquainted with the Project and has authority to communicate approvals

of Projects Construction Budgets, changes to the Project, render decisions

promptly consistent with Project Schedule and furnish information

26.The client will provide full information regarding its requirements for the Project.

27.The Consultant will be furnished without charge eight copies of drawings and

specifications and tender documents prepared by client reasonably necessary

for effective supervision and quality assurance of the project including soft

D. THE CLIENTS RIGHT TO PERFORM CONSULTANT'S OBLIGATIONS AND

TERMINATION BY THE CLIENT FOR CAUSE :

28.If the Project is suspended for a period of thirty days or more under and order

of any court public authority having jurisdiction or as a result of an act of

government, such as a declaration of a National emergency making materials

unavailable or for no fault on the part of consultant or on account of client's

failure to make payment to the contractor, then the client may terminate this

contract by giving seven days written notice to the consultant and making

payment of the fee earned to date of the termination + reimbursement of

expenses, if any agreed to be paid.

On the other hand, if the consultant fails to provide requisite services under the

contract of the expected standard & duration, the client shall give a notice in

writing for making due compliance immediately and in case of failure by the

consultant to provide requisite services of expected standard within 30 days, the

client shall be at liberty to terminate the service by giving 7 days notice in

addition to having recourse enforce other contractual provisions. Under such

circumstances balance payable fess and amount deposited with client shall be

29.If the consultant is adjudged a bankrupt or if he makes a general assignment for

the benefit of his creditors, or if a receiver is appointed on account of his

insolvency, or persistent disregards of laws, ordinances, rules, regulations or

substantial violations of provisions of this agreement, then the client may

terminate the service of the consultant with a notice of winding up within a

period of one month, without prejudice to any right or remedy and take

possession of the site and finish the project by whatever method he may deem

expedient. In such case the consultant shall not be entitled to receive any further

payment but shall not relieved from his obligations assumed under contract.

30.If the client terminates or foreclose this agreement otherwise than under the

relevant clause as narrated above. The client shall pay the consultant only the

balance fees up to the project is suspended for any other reason, then

agreement will be terminated at the stage only and fees up to that stage will be

E. DEFINITION AND EXTENT OF AGREEMENT:

The Consultant accepts the relationship of trust and confidence established between

consultant and clients by this agreement. The consultant covenants with the client to

furnish his best skills. and judgment and cooperate with officers of the client and the

contractor entrusted respectively with the planning and the construction of the Project

and in furthering the interest of the client. Consultant agrees to assist achieving

stipulated standard of quality and workmanship in the work and furnish efficient

business administration on and technical dexterity and superintendence and to use his

best efforts to complete the project in the most expeditious and economical manner

consistent with the interests of the client.

F. EXTENT OF AGREEMENT:

The agreement represent the entire agreement including annexure (s)/ document(s)

and schedule (s) hereto between the client and the consultant and super edges all prior

proposals,negotiations, representations or agreements. When drawing specifications

and the contractor's contract documents are finally approved they shall not be

modified) amended except by written instrument signed by authorized representatives

of the client and the consultant.

IN WITNESS WHEREOF, the Parties hereto have caused this contract to be signed in

their respective names as of the day and year first above written

This Agreement executed the Day the Year first written above.

Special Conditions

1) The work defined in the scope of work shall comply with the IS codes /

specifications and reference of the same shall be made in the report. In case IS codes /

specification is not available for any specific work, then reference to the relevant code

based on which the report prepared shall be specifically mentioned.

2) The fees / charges quoted by the consultant shall remain firm for the entire

duration of the work i.e. till the work is completed in all respect as per the scope of the

work. The Executive Engineer, City (R&B) Division, Vadodara shall not pay any extra

amount for any escalation in the cost of the assignment even if the time extension for

completion of the assignment is granted.

3) Time extension for completion of the assignment or for the submission of the

reports or presentations shall be granted by the Executive Engineer, City (R&B)

Division, Vadodara in writing at the written request of the consultant only for factors

beyond the control of the consultant.

4) Applicable taxes shall be deducted by The Executive Engineer, City (R&B)

Division, Vadodara from all payments.

5) The consultant shall be liable to follow all statutory provisions related to labor,

PF, ESI regulations for the manpower to be deployed by him for execution of the work

and shall keep The Executive Engineer, City (R&B) Division, Vadodara indemnified

against any claims arising on account of above.

6) The consultant shall keep the Executive Engineer, City (R&B) Division, Vadodara

indemnified against any / all claims arising on account of injury / loss of life of his

workmen while executing the work.

7) The consultant should ensure that all the testing equipment’s/ instruments used

for the work properly calibrated.

8) The consultant should ensure that the testing including collecting sample shall

be done by NABL accredited laboratory.

9) The rates should be quoted in both figure and words in the price bid. In the event

of discrepancy between the amount in figure and words, the amount mentioned in

words shall prevail and the same shall be considered for arriving at the total quote.

10) The client will not be responsible for any compensation or any loss, injury,

whatsoever in nature which may occur to your employee engaged for the work.

11) Final payment will be made only after work has been fully completed to the

entire satisfaction of the Engineer in charge and as per actual work. The consultant

shall submit a bill to deputy executive engineer in triplicate duly signed and stamped.

12) Any additional conditions are liable to summarily rejected.

13) The price bid form mentioned in the price bid is only tentative. The Engineer in

charge can at his discretion may decide not to execute any stage / stages mentioned

therein and no payment for such stage shall be paid to the consultant for his services

are not availed. Decision of the Engineer in Charge shall be final and binding on the

consultant in this regard.

14) During working at site, some restrictions may be imposed by Engineer in charge

/ Security staff of Department or Local Authorities regarding safety and security etc.,

the consultant shall be bound to follow all such restrictions / instruction & nothing

extra shall be payable on this account.

15) If the consultant fails to proceed with the work within the stipulated time as

specified from the date of issue of letter intent / letter of award, The Executive

Engineer, City (R&B) Division, Vadodara shall forfeit the Security Deposit.

16) The parties undertake to act in good faith with respect to each other’s right

under this contract and to adopt all reasonable measures to ensure the realization of

the objectives of this Bid.

Signature of Consultant

Executive Engineer

City (R&B) Division

GOVERNMENT OF GUJARAT

ROADS AND BUILDINGS DEPARTMENT

Consultancy services for Architectural and

structural planning, designing, preparing

WORK : DTP, detail Estimates and specification

including site supervision, quality

monitoring and assurance and project

implementation and monitorin g for the work

of Construction of New office building for

the Regional Commissioner of

municipalities Administration –Vadodara

Zone at Chhani TP -13,F.P.-79 Vadodara.

EXECUTIVE ENGINEER

CITY ( R&B ) DIVISION,

PRICE BID – STANDARD FORMS

Appendix – IV A Price Bid Submission form

Appendix – IV B Instruction for preparation of Price bid

APPENDIX – IV A PRICE BID SUBMISSION FORM.

Sub : Consultancy services for Architectural and structural

planning, designing, preparing DTP, detail Estimates and

specification including site supervision, quality monitoring and

assurance and project implementation and monitorin g for the

work of Construction of New office building for the Regional

Commissioner of municipalities Administration –Vadodara Zone

at Chhani TP -13,F.P.-79 Vadodara.

➢ Price bid will be opened only for the agency qualified in technical evaluation.

➢ The bidder with the Lowest Bid (L-1) will be eligible for LOA.

Note: the financial bid will be opened online only.

➢ In case of Architectural Consultants bid equaled, committee will call them for negotiation. However,

the committee may take select consultant based higher marking in presentation. Final decision will be

taken by committee.

➢ Based on the exercise, the Architect whosoever bid is lowest may finally be selected. The Committee

is empowered to further negotiable, reject or accept any or all price if demand fit.

Memorandum Showing Work to be Carried out

Item Description Unit quoted by

Consultancy services for Architectural

and structural planning, designing,

preparing DTP, detail Estimates and

specification including site supervision, %of

quality monitoring and assurance and Estimated

1. project implementation and monitorin g

for the work of Construction of New

office building for the Regional

Commissioner of municipalities

Administration –Vadodara Zone at

Chhani TP -13,F.P.-79 Vadodara.

Executive Engineer

Signature of contractor City R&B Division

Appendix – IV B

PRICE BID CONTENTS

Instruction for preparation of price bid

Price bid shall include following:

• Price bid shall include remuneration & per-diem of key personnel as well as

supporting staff.

• Price bid shall include expenses for accommodation for offices / staff etc.

• Price bid shall include transportation cost perform the service as per TOR.

• Price bid shall include all taxes /service charges etc. As per Govt. rules time to

• Price bid shall include overhead / out of pocket expenses.

• Price bid shall include the cost of tools, plants & equipment required to perform

the services as per TOR

To be submitted on Non-Judicial Stamp paper of Rs. 300.00 duly signed by authorized

Notary Signed by an authorized PERSON of the Firm/agency.

I/we undersigned, do here by certify that all the statements made in the required

attachments are true and correct.

The under signed also here by certifies that neither our firm / agency/s

...................................... nor any of it constitute partners have abandoned any work or

any contract awarded to us for such works have been rescinded, during last Seven

years prior to the date of this application.

The undersigned here by authorized(s) and request(s) any bank, person, firm or

Authority to furnish pertinent information deemed necessary and request by the

Department to verify this statement or regarding my (our) competence and general

The undersigned understands and agrees that, further qualifying information may be

requested, and agrees to furnish any such information at the request of the client.

To be submitted on Non-Judicial Stamp paper of Rs. 300.00 duly signed by

authorized NotarySigned byan authorized PERSON of the Firm/agency

I/we agree that, the decision of the authority in qualification / selection of

applicants will be final and binding to me/us.

All the information and data furnished herewith correct to my/our best of

I/we agree that, we have no objection, if inquiries are made about our works, its

related areas and any other inquiry regarding all details, projects and works listed

by us in the post qualification documents at any stage.

I/we undersigned on behalf of our firm M/s………………………………………….

hereby given undertaking that I/we am/are jointly and severally responsible to

meet the liabilities over and above the business of the firm and make good the

above financial loss sustained by the Authority as a result of my/our abandoning

the work entrusted to me/us/this firm.

Qualification and Experience and Employment status of all key personal who are

proposed for Administrator & execution of the Contract.

a) Name of the Applicant

b) Address of the Registered Office

e) Email address:

g) Website, if any

h) If main Office is o/s Vadodara: Please furnish office address of Office

Establishment in Vadodara

i) No. of years of experience in the Relevant field.

j) Type of the Organization (Whether: Proprietorship, Partnership, Private

Name of the Proprietor /Directors of the Applicant with addresses & Phone

a) Details of Registration–Whether: Partnership firm, Company, etc.:

b) Name of Registering Authority, Date & Registration Number:

c) Whether an assesses of Income Tax:

a. If so, mention Permanent Account No. (Enclose document

d) Please mention Service Tax Registration (Encl. Documentary evidence):

e) Details of registration, if any:

f) Furnish details of office infrastructure:

Details of relevant project / works carried out in Last 5 years

List of important Projects executed by the Applicant during last 5 years as per

tender requirements.

Sr Name of The Name& Total period Nature of importan When

No Project full postal final service t the

mentioning all Address value Total Date of feature docum

features, Of the of Durati actual of the entary

scope of owner. work on of comple work evidenc

services and Also (Rs) work tion worth e

Location indicate mention enclose

Govt. or referenc in

private e support

full postal experie

EXPERIENCE IN SUCH PROJECTS IN (Last Five (5) years, ongoing projects only)

Sr Name of Client with Nature Total Original Extension

. Project/ address of the Project time of Time Remark

N Contract Project cost in limit limit if any s

Signature of Bidder

Name of the Bidder

Stamp of Company

Proforma Of General Power of Attorney

(To be signed and executed in non-judicial stamp paper of Rs. 100/=)

GENERAL POWER OF ATTORNEY

To whom so ever it may concern

the Partners/Directors/Board members/ trustees/ Executive councilmembers/

proprietors/ LeadersofM/S ____________________________ having its registered

officeat _____________ hereby appoint Sri___________

S/O___________________Residing at____________ as my/our attorney to act

my/our name and on behalf and sign and execute all Documents/ Agreements binding

the firm for all contractual obligations (including reference of cases to arbitrators) arising

out of contracts to be entered into by the company/ Corporation/ society/ trust/ firm with

the EEin connection with its tender No.dated for the Selection of agency for interior

works and operations & maintenance including development, supply, procurement,

integration, execution, operation & maintenance of soft content, exhibits, installations,

lighting and digital equipment atREginonalCommissionor office TP 13 Chhani

,Vadodara, Gujarat, India due for opening on_______________ In short, he is fully

authorized to do all, each and everything requisite for the above purpose concerning

M/s_____________ and I/We hereby agree to confirm and ratify his all and every act

of this or any documents executed by my/ our said Attorney within the scope of the

authority hereby conferred on him including references of cases to arbitration and the

same shall be binding on me/ us and my/ our company/ Corporation/ society/ trust/ firm

as if the same were executed by me/ us individually or jointly.

Witness (with address) Signature of the Partners/Directors/Board members/ trustees/

Executive council members/ proprietors/ Leaders

ATTESTED ACCEPTED

(Seal and Signature of Signatory of Tender offer of the company/ Corporation/ society/

Key Technical personnel & Project Leader Competence

No. Proposed Qualification Year of Experience

Team As Name Required Proposed Required Proposed

1 Team leader 1 B. Arch

2 Structural 1 M. Tech

engineer Structural

3 Junior 1 B. Arch

Interior 1 B. Arch

5 Fire consultant 1 B.Sc Fire

6 Sr Quality 1 B.Tech

7 Jr Quality B.Tech

Inspector Civil

8 Sr Quality B.Tech

Key Technical Personnel & Project Leader as per

Appendix H CURRICULUM VITAE

FORMAT OF CURRICULUM TAEM(CV) FOR PROPOSED KEY STAFF

1. Proposed Position

(Asper Table A: Human

Resource Requirement)

2. Name of Staff

3. Date of Birth

5. Educational Qualification

(Should meet minimum

qualification as per Table A:

S. No. Qualification Year Board/Instituti Degree/

6. Employment Record:

S. No. From To Company Name Designation

6(ii). Permanent

Employment with the

6(ii)(a) If yes, how

6(ii)(b) If no, what is

Experience as per

Sunoo. Project Projec Role

6(ii)(b) If no, what is

Annexure J - Application Form

General Information

All individual firms applying for qualification are requested to complete the information in

this form. Nationality information to be provided for all owners or applicants who are

partnerships or individually owned firms.

Where the Applicant proposes to use named subcontractors for critical components of the

works, or for work contents in excess of 10 percent of the value of the whole works the

following information should also be supplied for the specialist subcontractor(s).

1. Name of Firm

2. Head office address

3. Telephone Contact

Place of corporation/registration Year of incorporation/

5. registration

Nationality of owners

Name Nationality

Proposal Submission Letter

Executive Engineer City (R &B) Division,

1st floor, Road and building Bhavan,

Nr. Raopura Police Station,

Raopura, Vadodara-390001.

Dear Sir/Madam,

We / I, the undersigned, offer to selection of agency for interior works and operations &

maintenance including development, supply, procurement, integration, execution, operation &

maintenance of soft content, exhibits, installations, lighting and digital equipment at Dr B R

Ambedkar Music Museum, Vadodara, Gujarat, India as per the Guidelines, terms & conditions

mentioned in this Tender document. We / I are/am here by submitting our Proposal, which

includes the Technical Proposal.

We confirm that we are qualified as per the Qualification Criteria specified in your document. We

hereby declare that all the information and statements made in this Proposal are true and accept

that any misinterpretationcontained in it would lead to our disqualification.

If negotiations are held during the period of validity of the Proposal, i.e., 180 calendar

days from the last date of proposal submission, we undertake to negotiate without any

alteration in the staff proposed for the assignment. Our Proposal is binding upon us

and subject to the modifications resulting from Contract negotiations.

We undertake, if our Proposal is accepted, to initiate the services related to the

assignment not later than a week from the date of issue of letter of award.

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Annexure M - HISTORY OF LITIGATION

Application should provide information on any history of litigation or arbitration

resulting from contracts in last five year or currently under execution.

Year Award Name of Client Litigation & Disputed

for/ or Dispute Amount in

against bidder Matter Rs.

If the information to be furnished in this schedule will not be given and come to the

subsequently will result in disqualification of the bidder.

Self-Declaration of Not Blacklisted (On Company’s Letter Head)

Executive Engineer City (R &B) Division

1 st floor, Road and building bhavan, Nr. Raopura Police Station,

Raopura, Vadodara – 390001. Gujarat.

This is to declare that our company________________ is not blacklisted by any

Central/State Government Department/Public Sector Undertaking.

Name of Bidder:

Signature of the Bidder with seal

Indemnity Undertaking

undertake that I have understood all the Architecture planning, Structural

Designing, Interior Designing, Landscape designing, safety rules and procedures

and all staff Technical & Non-Technical working on behalf of M/s will abide

by all safety rules and procedures.

I declare that I M/s............................................... will be responsible for any

safety violations/ accident etc. EE will not be responsible in case of any accident

/ incident and will not compensate financially or otherwise. I ensure Client /

Competent Authority that enlisted Manpower deployment will be done at Venue

from Mobilization to Completion of tent facility at Regional Commissioner Office,

Chhani, Vadodara.

I hereby declare that I am sole responsible on behalf of M/s. for giving

suchdeclaration.

Name of Indemnifier Signature of