AMC OF FIRE EXTINGUISHERS AND SCABA SET REFILLING AT BPCL KOTA TOP AND PIPELINE DIVISION

BHARAT PETROLEUM CORPORATION LIMITED

Ref: KOTA/TENDERS/2023-24/AMC FIRE EXTINGUISHERS/01 Date: 17.05.2023

SUBJECT: Approval For floating limited tender for AMC of Fire Extinguishers and SCABA set

refilling at BPCL Kota TOP and pipeline division.

Note: Bidders must read these conditions carefully and comply strictly while submitting their bids.

Rates once quoted shall be firm and final, no revision of rates shall be permitted.

A. SCOPE OF WORK:

1. Inspection and preventive maintenance need to carry out as per OISD STD 142 for all types of fire

extinguishers present at BPCL Kota TOP (including QA lab) and pipeline division on monthly basis,

details of which are present.

Fire Ext. BPCL KOTA TOP PIPELINE

2. There can be increase in number of fire extinguishers during the contract period hence rate as per

10% increase shall be filled by bidder.

3. Since this is non-comprehensive AMC, hence cost and supply of spares required is not in the scope

of this tender.

4. The job also includes refilling as per following details and numbers for the complete year.

5. After each refilling hydro test certificate at required pressure as per OISD 142 and confirmed by

HSSE officer shall be mandatorily required.

6. After refilling of SCABA set with compressed air, quality of air certificate shall also be submitted

along with hydro test certificate.

7. Any leakage observed on inspection by concerned officer just after receiving CO2/SCABA cylinders

shall be accountable on the part of vendor. He/she shall refill once again these cylinders without and

further cost to BPCL.

8. Preventive Maintenance: The AMC visit shall be carried out on monthly basis and shall include

functional checking, necessary adjustments, on monthly basis. Monthly inspection of all the fire

extinguishers (DCP Type and CO2 Type and clean agent), would be carried out as per OISD-142.

9. Breakdown Maintenance: This is to be carried out after any problem with the operation of fire

extinguishers. Any fault related to any part of the facility would be attended on immediate basis.

Breakdown Maintenance includes fault finding, repair or replacement of defective parts and functional

10. The vendor shall provide necessary tools and instruments to their persons for the purpose of

servicing of fire extinguishers and non-sparking tools shall be used if maintenance is carried out in the

11. Documentation: Inspection/Maintenance for fire extinguishers would be documented as per

standards by the vendor on monthly basis. These records shall be made available for verification and

signature by concerned officer, only then can vendor raise AMC bill of that month. In case on

emergency/visit of external parties vendor should be present at the location.

12. Penalty: During drill/training/emergency/trial run etc. if at any time any fire extinguisher fail to

operate or does not operate effectively then Rs. 500 per extinguisher shall be penalized from that

month AMC bill of vendor.

13. Tender shall be valid for a period of one year from the date of issue of LOI/PO and can further be

extended by one year depending on the services provided by vendor. Both the parties shall be ready

to extend then only same can be extended.

B. Tender terms and condition:

1. After the award of tender to the eligible party, BPCL reserves the right to reduce/modify the order

at any point in case of exigency.

2. BPCL may cancel the tender partly or fully at their own discretion.

3. Unless otherwise specified, the inspection shall be carried out as per the relevant standards /scope

of inspection provided along with the Tender Enquiry/Purchase Order.

4. BPCL may, at its own expense, have its representative(s) witness any test or inspection. In order to

enable BPCL’s representative(s) to witness the tests/inspections. BPCL will advise the Vendor in

advance whether it intends to have its representative(s) be present at any of the inspections.

6. Transportation cost of equipment and manpower should be included in the rate quoted by the

7. Vendor must keep in mind that no extra price (such as loading, unloading charges etc.) other than

the quoted price will be paid by BPCL.

3 Indemnity Clause:

3.1 The Contractor shall indemnify and keep indemnified the Company, and its every member, Officer

and staff against all actions, proceedings, claims, costs and expenses whatsoever in respect of or

arising out of any failure or default by the Contractor in due performance of his obligations under this

contract and undertake to see that BPCL are absolved of any liabilities whatsoever to any third party

on account of this contract.

4 Penalty Clauses:

In case of non-fulfilment of defined conditions BPCL can impose the following penalty clauses:

4.1 Time is the essence of contract. In case of delayed delivery of the services at any point of contract,

the prices paid to the contractor gets reduced by a sum equivalent to 0.5% of the basic value of

services(as mentioned in contract) not delivered for every week of delay or part thereof, limited to a

maximum of 5% of the basic value of contract.

4.2 If during the contact period, the services are is found unsatisfactory the contract will be terminated

with prior notice.

4.3 In case the contractor fails to cope up with the work or does not render effective services, the

contract awarded to him shall be terminated by giving a 15 days prior notice, without assigning any

reason thereof and his security deposit and payment due to him, if any, shall be forfeited.

4.4 In case any worker reports to work eating any form of tobacco like cigarette, gutka, bidi, supari,

zarda etc or taking any kind intoxicated product, that worker will be immediately dismissed from his

service and will not be allowed to continue any further duty.

5 Payments Terms:

5.1 Payment shall be made against bills, duly certified by BPCL.

5.2 Necessary government levy / taxes would be deducted from the bill on net amount payable as per

the prevailing rate as applicable while passing the bill.

5.3 BPCL will endeavour to make the payment within 30 days of receipt of bills along with supporting

log sheets, duly certified for payment. It has to be strictly taken into consideration that contractor

need not to follow-up for the payment within 30 days from the date of submission of bill.

5.4 Payment would be released only by NEFT mode directly to the account number provided to BPCL.

Successful Tenderer shall be required to furnish NEFT mandate form.