IP CCTV SURVEILLANCE SYSTEM

• The bidder has to complete the work, including supply, installation and commissioning within 6 weeks from the date

of the clear order placed by PDEU.

Last date of submission of tender to PDEU is 17th June, 2026 by 05:00 p.m.

All bid submissions are to be made at the address mentioned below.

Pandit Deendayal Energy University

Server Room, GF, D block Building

Bidder Qualification Requirement

No Eligibility Criteria Attachments

1 The Bidder should in the business of Relevant registration documents

providing similar solutions in India since last like

10 Years. GST certificate, Gumasta Dhara

certificate, etc. should be given as

a supporting document. In case the

firm is a Company then an ROC

certificate can be given.

Bidder must have completed at least the

following numbers of Surveillance project of Completion Certificates from the

a value specified herein: client; OR

Work Order + Self Certificate of

Three projects of a similar nature not less Completion;

than the amount value equal to 80% with

minimum 130 Qty IP base CCTV installation of

the quoted cost for the Surveillance Project of OR

Universities/PSU/Government/Private sector

in india by bidder/OEM within last 3 years. Work Order + Phase Completion

OR Certificate from the client end.

Five projects of similar nature not less than

the amount value equal to 60% with

minimum 130 Qty IP base CCTV installation of Work order details for the CCTV

the quoted cost for the Surveillance Project of Project components works done

2 Universities/PSU/Government/Private sector and Bidder should give supporting

in india by bidder/OEM within last 3 years.

in terms of Purchase order and

Completion certificate highlighting

experience of the organization.

The sum of annual turnover of the firm for Audited and Certified Balance

the last three financial years. (I.e. 2022- Sheet

2023, 2023-2024, 2024-2025) should be at And Profit/Loss Account of last

least INR 15 crores per year, out of which

INR 5 Crores should be from the SI activity Financial Years should be enclosed.

business (IT Infrastructure). The Bidder

should upload the copies of the audited

Balance Sheet and Profit & Loss accounts.

Extract highlighting the comments of the

auditor confirming revenue from the ICT

Business should be also uploaded as a

separate document.

PANDIT DEENDAYAL ENERGY UNIVERSITY PDEU/TENDER/2026-27/CCTV-01

The Bidder should have at least one Relevant document should be

administrative office in Ahmedabad / enclosed. The details for

4 Gandhinagar since last 10 years. administrative & service

infrastructure must be enclosed, as

a part of a declaration Bidder

The OEM should have its own service & The details for administrative &

support infrastructure in India, to provide service

warranty and post-warranty services. infrastructure must be enclosed, as

a part of a declaration OEM should

5 submit a self-attested copy on

their letterhead

Support Escalation Matrix to be

provided on OEM Letterhead.

The Bidder should not be under a An auditor’s certificate to this

declaration of ineligibility for corrupt and effect must be provided along with

fraudulent practices issued by the tendering the bid.

Certificate/affidavit mentioning

the Bidder is not blacklisted by the

6 Government of Gujarat or any of

the PSUs, Education sector in the

state of Gujarat due to

engagement in any corrupt and

fraudulent practices. Self-

Declaration Form must be submitted

The Bidder must have a valid GST Proof of a valid GST in India should

7 Registration in India. be enclosed.

The Bidder must have a positive net worth Audited and Certified Balance

and should be profit-making for each of Sheet and Profit/Loss Account of

the last three financial years as of 31st t h e last 3 Financial Years should

8 March 2025. be enclosed. CA certificate

mentioning t h e net profit of the

Bidder should be enclosed.

The Bidder should get the Original MAF as per the Format defined by all

Equipment Manufacturer Authorizations OEM and Technical compliances

for the Products being offered for the

following categories on OEM Letter Head along with

Full Name and Email ID, in case

the OEM is bidding then he needs

to give a declaration for the range

of products he is offering from its

PANDIT DEENDAYAL ENERGY UNIVERSITY PDEU/TENDER/2026-27/CCTV-01

- Surveillance Equipment – OEM

The Bidders should select the OEM along

with the MAF & Technical Compliance on

the OEM Letter Head along with the Full

Name and Email ID of the Authorized

Signatory, the Bidder should upload the

supporting confirming OEM Qualification.

Bids without MAF, Technical Specification,

and Supporting documents for PQ will be

outrightly rejected and will not be

considered for evaluation

OEM company for Camera & NVR should Proof of a valid Registration in India

have its own company registered in India should be enclosed.

(under Incorporation of Companies Act,

1956/ 2013) since last 5 year. OEM Brand

should have been established in India at

least for the last 5 years and should be

supported with brand registration

certificates like TM, COI, etc.

The CCTV OEM should have The CCTV OEM Relevant document should be

should have a Call Centre with Toll free enclosed.

number in India with service/support team.

The OEM should have a dedicated Service Relevant document should be

support centre in India, available during enclosed.

working hours and a fully equipped repair

and maintenance office in India.

The OEM of the IP Camera and NVR should Relevant document should be

not be blacklisted or banned by any country enclosed.

or government department in any country.

The OEM Should not have any cheating or

fraud case filed.

All products must be in compliance with Relevant document should be

BIS, CE, FCC, ROHS certification; The OEM enclosed.

should have an ISO 9001 certificate.

Compliance sheet regarding makes and Relevant document should be

models as per BOQ duly signed by OEM. enclosed.

The product should be ONVIF certified. Certificate to be attached.

The product should be STQC certified. Certificate to be attached.

PANDIT DEENDAYAL ENERGY UNIVERSITY PDEU/TENDER/2026-27/CCTV-01

Terms & Conditions:

1. Bidders may submit their offer on their own letterheads giving full specifications. Bidders have

to quote for CCTV Equipments having the same specifications enclosed as Annexure-A. Offers

should be written in ink, or typewritten, and correction, if any, must be attested. Penciled

quotations will not be accepted. Delivery period should be clearly stated.

2. The Quotation must be according to Technical Specifications provided in enclosed Annexure-A.

Non-adherence to any of the requirement or feature or specification may lead to rejection of the

3. The bidder is requested to submit bids in two separate envelopes marked “Technical Bid” and a

“Price Bid”. Tenders should be enclosed in a sealed cover, subscribed “Submission of Tender for

Supply of CCTV Equipment” and should reach this office on or before the last date and time

fixed. Bids received thereafter will not be considered.

4. The bidders are requested to send their brochures mentioning the product specifications and

technical details along with the quotation.

5. The price quoted should be inclusive of all taxes, duties, handling, freight, forwarding, transit

insurance, installation, commissioning, FOR on-site basis.

6. The bid must specify the amount considered as tax and which taxes have been considered.

7. Final decision of the acceptance of the bids rests with the competent PDEU authority who may

or may not accept the lowest bid. PDEU reserves the right to accept or reject the bid without

assigning any reason.

8. Jurisdiction : Gandhinagar

9. Insurance coverage should be done by the bidder for the systems from factory till the store

house and then until commissioning and handing over to PDEU of the systems or it would be

sole responsibility of Vendor. The damage, if any, has to be borne by the vendor or the damaged

parts have to be replaced by vendor as decided by PDEU authorities.

10. The vendor will be responsible for hardware supply, installation, testing and commissioning of

Equipments and System at PDEU Campus, Raisan Village, Gandhinagar. The vendor will be

responsible for carrying out tasks, as defined herein, for installation and commissioning of

CCTV/networks equipments at PDEU campus.

11. The vendor shall not transfer/assign the contract to any other party.

12. Payment terms: 50% of the payment after delivery, 47% of the payment will be made after

satisfactory installation and commissioning of all the equipments and system. The remaining 3%

will be made after 12 months and will be treated as a performance guarantee or upon giving a

performance bank guarantee for a period of 12 months.

PANDIT DEENDAYAL ENERGY UNIVERSITY PDEU/TENDER/2026-27/CCTV-01

13. The vendor must provide on-site support within 3 hours of registering a complaint failing which

penalty @ 10% of the performance guarantee amount will be levied. (i.e. Penalty will be charged

as a % of the performance guarantee, not the complete amount).

14. In case of late delivery or delay in commissioning the equipment, PDEU reserves the right to

charge 0.5 % of the value of the unfulfilled part of the order per week of delay as liquidated

15. Upon completion of the work, the bidder must demonstrate that the performance (throughput)

of the network is as per specifications.

16. The bidder has to maintain 99% uptime (on monthly basis) for resolving equipment/system

problems at the PDEU site. Defective parts should be replaced within 12 working hours of the

complaint by the bidder. The percentage of the uptime will be calculated based on the time to

repair/rectify a fault from the time the complaint is made to the time it is rectified. If the above

uptime is not maintained, penalty @ 2% for every 1% decries in up time or the part thereof up to

95%. In case downtime is less than 95% PDEU may at its discretion initiate other action.

Notwithstanding the above, PDEU may get problems rectified at the cost of the bidder.

17. The bidder shall be responsible for timely maintenance of equipments for a period of three years

from the date of successful commissioning which shall be all inclusive services, including any and

all cost related to such services.

18. Spares required for rectifying the problems to ensure requisite uptime should be maintained

19. PDEU may vary the quantity of items ordered as per requirement. PDEU may also place orders

for additional quantity of the equipment at the rate quoted in the bid for a period of one year

from the bid date.

20. In case the model of the equipments supplied is discontinued, the supplier shall ensure the

availability of the parts for at least 5 years from the date of supply.