TENDER FOR PROCUREMENT OF SOLAR DC POWER CABLE

technical Bid in physical form Dist.: Vadodara, Gujarat – India

1. Amendment / corrigendum of the tender document, forms, schedules, etc... may

be done any time by the GIPCL during the period of publication of Tender in the

website. The Bidders are required to visit the website regularly till the last date &

time of Bid submission.

2. GIPCL reserves the right to reject any or all the tenders without assigning any

reason thereof.

3. The Bidders are required to quote the rate strictly as per the terms and conditions

mentioned in the tender document, adhering to technical specifications as well.

4. The Bidders are required to submit their Bids online through the website

www.nprocure.com.

5. The EMD and other supporting documents are to be submitted in physical form

only at the following address:-

General Manager (Materials & Contracts)

Gujarat Industries Power Company Limited,

Dist.: Vadodara.

INSTRUCTIONS TO BIDDERS

1. PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named

Company/GIPCL), is a Premier Power Utility in the State of Gujarat with an installed

capacity of 1184.4 MW comprising of various conventional and renewable projects.

GIPCL commissioned its first power project ; a 145 MW gas based combined cycle power

plant in 1992 at Vadodara. It expanded its capacity 165 MW Naptha and gas based

Combined Cycle Power Plant at Vadodara in 1997. GIPCL has commissioned 1MWp

Distributed Solar Power Projects at two locations in Gujarat viz. at Village: Amrol, Dist.:

Anand and at Village: Vastan, Taluka Mangrol, Dist.: Surat.

Surat Lignite Power Plant (SLPP) with four units of 125 MW capacity each is located at

Village: Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat. GIPCL has also operating

its own captive Lignite and Lime Stone Mines close to the Power Plant. The Power Plant

is based on Circulating Fluidized Bed Combustion (CFBC) technology for the Boilers,

where Lignite is burnt along with Lime Stone in the Combustor of the Boiler.

It commissioned 5 MW solar power station at SLPP in 2012. Also, GIPCL has

commissioned 1MWp Distributed Solar Power Projects at two locations in Gujarat viz. at

Village: Amrol, Dist.: Anand and at Village: Vastan, Taluka Mangrol, Dist.: Surat.

GIPCL has successfully commissioned a 2 x 40 MW Solar Project in 2017 as well as a

75 MW Solar Power Project in 2019 at Gujarat Solar Park, Village Charanka, Dist.: Patan.

Also, we have commissioned 100 MW Solar Power Plant at Raghaneshda Ultra Mega

Solar Park at Raghaneshda, 75 MW Solar Power Plant at Vastan-Surat and 600 MW

Power Plant at Khavada.

GIPCL has also successfully commissioned 112.4 MW wind farms at different location

2. SCOPE OF SUPPLY:

Detail Scope of Supply, Technical Specifications for Procurement of Cables is

mentioned in Section-D & Technical Particulars/Datasheet.

3. GENERAL INSTRUCTIONS

3.1 The Bidders who are interested in participating in the tender must read and comply

with the instructions and the Terms & Conditions contained in the tender

3.2 The Bids shall be filled in by the Bidders clearly, neatly and accurately. Any

alteration, erasures or overwriting shall be liable to make the tender invalid unless

the same is neatly carried out and attested over the full signature of Bidder. The

decision of the Company to interpret the information and rates filled in by the Bidder

shall be final and binding on the Bidder.

3.3 The Bidders are requested to make themselves fully conversant with the General

Conditions of Contract, Special Conditions of Contract, Technical Specifications,

Site conditions, Safety &Health Aspects and Norms to be observed etc. before

submitting their bids so that no ambiguity arises in these respects subsequent to

submission of the Bids.

3.4 Before quoting the rates, the Bidder must visit site and should go through the

specifications, scope of work etc. and get himself fully conversant with them. The

Bid should include cost of mobilization and cost to adhere to all Safety Norms as

described in the tender. No relaxation or request for revision of quoted/accepted

rates shall be entertained subsequent to the opening of Bid on account of

mobilization or Safety costs.

3.5 Bidder has to submit all the information as per required Bid document. Failure to

furnish all the information as per required Bid documents or submission of a Bid

containing deviations from the contractual terms and conditions, specifications and

requirements, shall be rejected.

3.6 The Bids shall be submitted within the time frames set out in the Notice Inviting

Tender (‘NIT’) and Bids submitted thereafter shall not be accepted and considered.

3.7 The tender documents shall not be transferable.

3.8 The Bidders are expected to examine all instructions, forms, terms & specifications

in the Bid documents and to get fully acquainted themselves with all the conditions

and matters which may affect the subject matter of the work/tender or the cost

thereof. If any Bidder finds any discrepancies or omissions in the specifications and

documents or any doubt in true meaning or interpretation of any part, he shall seek

necessary clarifications in writing if required.

3.9 Conditional offers shall not be considered and liable to be rejected.

3.10 The Company reserves the right to extend the deadlines for submission of the Bids

by giving amendments.

3.11 During evaluation of Bids the Company may, at its discretion ask the Bidder (s) for

clarification of their Bid. The request for clarification and the response shall be in

writing and no change in prices or substance of the Bid shall be sought, offered or

3.12 The Company reserves the right to amend/ modify the Bidding documents at any

time prior to the deadline for submission of Bids, either at its own discretion or in

response to the clarification requested by a prospective Bidder. In such case, the

Company may in its discretion extend the deadline for submission of Bids in order

to facilitate the prospective Bidders for incorporating the effect of the amendment

3.13 The Bidders shall bear all costs and expenses associated with the preparation and

submission of their respective Bids, to attend meetings or conferences, if any,

including any pre-award discussion with the successful Bidder, technical and other

presentations etc. and the Company shall not be liable for any expense thereof.

3.14 If the successful Bidder is consortium/joint deed of undertaking of company, the

Consortium leader/Bidder shall accept joint and several responsibilities and

liabilities for all obligations under the Contract.

3.15 Timely and satisfactory completion of the work and strict adherence to the allotted

time frames for jobs shall be the essence of the contract.

3.16 The Company reserves the right to qualify/disqualify any applicant without

assigning any reason.

3.17 The Bidder shall be disqualified if any untrue statement or misrepresentation is

made in the Bid forms, attachments and other supporting documents submitted by

4. ELIGIBILITY CRITERIA

The following criteria shall be adopted for qualifying the Bidders for further proceeding.

4.1 Bidder should be a Manufacturer of SOLAR DC POWER CABLE or an authorized

dealer/distributor of approved Cable Manufacturer(s) as per this tender. Bidder shall

submit authorized dealership certificate from their manufacture. Approved Make/Brand of

cable are Apar/KEI/KEC/UNIVERSAL/GEMSCAB/POLYCAB Only. Other make/Brand of

cable is not acceptable to GIPCL.

4.2 Bidder shall submit executed Purchase Order Copies along with Supply completion

certificates in their name supplied to any Govt/PSU/IPP/Pvt Company within last five years

for any one similar sizes of solar cables mentioned in Section D either of the following:

A. One Executed PO Copy of Supply of above-mentioned cable costing not less than the

amount equal to 33.60 Lacs.

B. Two Executed PO Copies of Supply of above-mentioned cable each costing not less than

the amount equal to 22.40 lacs.

C. Three Executed PO Copies of Supply of above-mentioned cable each costing not less than

the amount equal to 16.80 lacs.

Bidder should specifically mention fulfilling of above criteria in his offer along with details

of Purchase orders & Supply completion certificates issued by clients for each submitted

4.3 The Bidder should have minimum average turnover of Rs. 2 Crore per annum during last

three financial years. Balance Sheet of the company along with profit and loss account

to be submitted duly audited by chartered accountant. The Balance sheet must be in the

name of the Company who is purchasing the tender document any type of MOU for this

purpose shall not be entertained.

Note: In case, the annual turnover is less than the statutory guideline which does not

require audit, the bidder shall submit the turnover certificate from Chartered Accountant

4.4 The net worth of the bidder should be positive as evidenced from audited accounts of last

financial year.

4.5 Bidder should have NABL certified cable testing laboratory facility. Proof for the same

has to be submitted.

4.6 Bidder shall submit the Type Test reports for the size and rating of the cable mentioned in

the tender. Type test should have been conducted in NABL certified test laboratories. Any

discrepancy in the test reports i.e. any test report not acceptable or any/all type tests

(including additional type tests, if any) not carried out, same shall be carried out without any

cost implication to GIPCL.

4.7 Cables shall be manufacture as per relevant IS standard with ‘NO Negative Tolerance’.

4.8 All routine and acceptance test shall be witnessed by GIPCL and Third-Party Inspection

agency nominated by GIPCL

4.9 All the cables shall be delivered within maximum 6 weeks from the date of order from

4.10 EMD & Tender Fee: The EMD and tender Fee shall be accompanied in the form of DD

/Bank Guarantee/RTGS given by Bank as described in subsequent clause.

4.11 The Bidder has to submit INCOME TAX Permanent Account Number (PAN), GST

Registration No. of the firm. Copies of the same shall be submitted.

4.12 In case Bidder is a Consortium/Joint deed of undertaking of company, the above

requirements/credential of consortium leader/bidder shall be considered unless otherwise

specifically mentioned in the tender.

4.13 If Bidder or its Partner(s) or Director(s) is /are/was Black Listed / Deregistered / Stopped

or banned from dealing in the past by any Govt, of Gujarat Undertakings / Depts. /

Authorities and Govt. of Gujarat supported companies / undertakings / organizations, Bid

of that party may be liable to be rejected. Bidder agrees and undertakes to accept decision

of GIPCL in this regard as final and binding on the Bidder without any demur and that no

further correspondence shall be done in this regard at any stage. Bidder shall have to

submit “Declaration for Contractual Litigations” as amended in Annexure / Form attached

4.14 All the tender documents shall be submitted with sign and stamp on each & every page.

Attested copies of relevant documents duly signed & seal on each & every page shall be

submitted. GIPCL may verify the documents, experience certificates issued by concern

authority. After opening of technical Bid, if any required attested documents found missing

in the Technical Bid submitted by the Bidder, the tender inviting authority may inform to

that Bidder by E-mail to submit the missing required documents within stipulated time

limit. If Bidder/Bidders fail to submit within stipulated time, their Bid will be declared

technically disqualified and no further correspondence will be entertained.

The Bidder shall submit all the evidences, documents, attested copies of purchase orders

etc. as a proof with EMD, Tender Fee and also provide the requisite details for meeting

the prequalification requirements. GIPCL will verify the experience, performance,

capability & strength of Bidders, independently for executing the job. GIPCL may visit the

site & consult the owner of the industry/property where similar job is executed by the

Bidder. GIPCL reserves the right to accept/cancel/reject any/all Bids without assigning

any reason thereof. The tenders of qualified Bidder/Bidders shall only be considered for

further evaluation.

4.15 GIPCL reserves the right not to consider bid of vendor who has track record of Non-

Compliance/ Non-Performance/Non-Supply/ Cancellation of Work Order/Purchase Order

in past with GIPCL.

5. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to the

Bid exchanged by the Bidder and the Company, shall be written in the English language.

Any printed literature furnished by the Bidder, written in another language shall be

accompanied by an English translation for the purpose of interpretation of the Bid.

6. EARNEST MONEY DEPOSIT (EMD) AND TENDER FEE

6.1 An EMD of Rs. 1,00,000/- and Nonrefundable Tender fee Rs. 2,950/- shall accompany

with Bid. Tender fee & EMD shall be submitted in the form of a crossed bank Demand

Draft in favor of Gujarat Industries Power Co. Ltd. and payable at Vadodara.

6.2 The EMD, in alternative, may be submitted in the form of irrevocable Bank Guarantee in

favor of Gujarat Industries Power Company Limited from any Schedule Public Sector

Bank or Schedule Private Sector as per Performa of BG enclosed under Section-E.

6.3 EMD & Tender fee may also be submitted through online payment gateway of company’s

website: www.gipcl.com (online Payment Form) as per detail provided in Section-E.

Generated receipt must be submitted with technical bid.

6.4 In case EMD is paid in the form of BG, the same shall be valid for a period of 180 days

after the due date for submission of the bid.

6.5 The EMD of the Successful bidder will be returned after payment of Security Deposit by

successful bidder.

6.6 The earnest money deposit paid in the form of Demand draft/BG/Online will be refunded

to the Unsuccessful BIDDER as soon as the tender is finalized and after award of

LOI/Work Order.

6.7 GIPCL reserves the right to accept/reject/refloat the tender, in no case tender fee shall

be refunded.Any bid not accompanied with EMD & Tender Fee will be rejected.

6.8 No interest shall be payable on EMD.

6.9 The EMD will be forfeited if the BIDDER (i) withdraws his tender after acceptance or (ii)

withdraws his tender before the validity date of the tender.

6.10 SCHEDULE OF EMD

EMD, Tender Fee and all the documents Address for Submission:

asked in the tender (except price bid) General Manager

shall be submitted with dully signed and (Materials & Contracts)

stamp in physical on or before due date.

Gujarat Industries Power Company

Limited, P.O. Ranoli –

Dist.: Vadodara, Gujarat - India

7. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The Bids shall be submitted in two parts along with EMD within dates specified in NIT as

(a) Pre-qualification and Techno-commercial Bid without price.

a) Pre-Qualification and Techno-commercial Bid without price:

The following Documents shall also be submitted along with EMD in Physical Form

to GIPCL-Vadodara.

The following supporting documents shall also be submitted along with EMD in physical

1. The Tender Documents of (Section-A to Section-E and technical

Particulars/Datasheet) duly signed in all pages without price bid along with

techno-commercial deviations, if any shall accompany the bid. If you don’t have

deviations then write “NIL” in the deviation sheet and then submit with sign & stamp

of your company as a token of technical acceptance.

2. EMD, Tender FEE in the form of DD/BG/Online with receipt.

3. Proof of minimum eligibility criteria as per clause no.04 of Section A.

1) Price Bid shall be submitted only in soft form through (n) Procure Only.

8. EVALUATION & COMPARISON OF BIDS

8.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the overall

lowest/item vise lowest evaluated Bid in conformity with the specifications of the

tender documents at its sole discretion.

8.2 The Technical Bids will be examined for minor matters regarding qualification of

bids. Subsequent to correspondence with the respective bidders, the decision of

GIPCL will be final.

8.3 All responses to requests for clarifications shall be in writing and shall be

presented to the Company through e-mail or in a sealed envelope on or before

the given date requested by the Company. If the Technical clarifications sought

by the Company do not reach the Company on or before due date, the Bid will be

8.4 The comparison of all the Bids shall be carried out with reference to the scope of

work as per the technical specification. Any deviation/omission shall be evaluated

at highest quoted price of the deviation/omission quoted by any of the Bidder. In

case a separate price (for omission) is not given by any other Bidder, a

reasonable price of the same shall be taken & the same shall be binding to the

8.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par. The

loading shall be carried out at an interest rate of 2% above PLR of SBI.

8.6 A Bid to be substantially responsive shall be one which on evaluation confirms to

all the terms, conditions and specifications of the Bid documents without any

material deviation or reservation.

8.7 For the above referred purpose, a ‘material deviation’ shall be one which:

(a) Which affects in any substantial way the scope, quality or performance of the

(b) Which limits in any substantial way and in a manner inconsistent with the Bid

documents, GIPCL’s right or the Bidder’s obligations, under the contract, or

(c) Whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

9. METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence and place of business

of the person or persons submitting the Bid and must be signed and sealed by the

Bidder with his usual signature. The name of all persons signing the documents shall

also be typed or printed below the signature on each page.

(ii) Bid by a consortium/joint deed of undertaking of company/partnership firm must be

furnished with full names of all partners and be signed with the partnership name,

followed by the signature and designation of one of the authorised partners or other

authorised representative(s). A certified copy of the power of attorney authorizing

such partner or representative shall also be submitted.

(iii) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e. by the President/Managing Director/Secretary or other

person or persons authorised to Bid on behalf of such Corporation/Company. A

certified copy of the board resolution/power of attorney authorizing such partner or

representative shall also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal name of the firm.

(v) Erasures or other changes in the Bid Documents shall be initialed by the person

signing the Bid.

(vi) Bids not conforming to the above requirements of signing shall be disqualified.

10. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for

submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission of Bids

and the expiration of the period of bid validity.

11. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the bid

and till official intimation of award/rejection made by the Company to the Bidders.

b. While the Bids are under consideration, Bidders and / or their representative or other

interested parties are advised to refrain from contacting by any means, the Company.

The Engineer, if necessary, will obtain clarifications on the Bids by requesting for

such information from any or all the Bidders, in writing as may be necessary. The

Bidder will not be permitted to change the price or substance of the Bid after the Bid

has been opened.

12. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and eighty

(180) calendar days from the last date of submission of Bids.

b. The submission of any Bid along with the required documents and specifications shall

constitute an agreement that the Bidder shall have no cause of action or claim,

against the Company for rejection of his Bid. The Company shall always be at liberty

to reject or accept any Bid or Bids at his sole discretion and any action will not be

called into question and the Bidder shall have no claim in that regard against the

13. PRELIMINARY EXAMINATION OF BIDS

13.1 The Company will examine the Bids for any computational errors, for sureties

furnished by bidder, for authentication of documents submitted and completeness

13.2 Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price that is

obtained by multiplying the unit price and quantity, the unit price shall prevail

and the total price will be corrected & will be binding to the bidders

(b) If there is a discrepancy between the Total Bid Amount and the sum of total

prices, the sum of total prices shall prevail and the Total Bid Amount will be

corrected & will be binding to the bidders.

14. RIGHT OF REJECTION OF TENDERS

14.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding

process and reject all Bids at any time prior to award of contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform the

affected Bidder or Bidders regarding the same. GIPCL reserves the right to disqualify

any bidder who does not accept GIPCL terms & Conditions.

14.2 Any Tender without EMD will be treated as non-responsive and shall be rejected at

the outset & no further correspondence shall be entertained regarding this.

14.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if

such Bidder has quoted an abnormally low rate in the Bid document/price Bid.

15. AWARD OF CONTRACT

15.1 GIPCL will award the contract to that bidder whose quotation has been determined to

be substantially responsive and evaluated as the overall lowest quotation/item wise

lowest quotation in conformity with the requirements of the specifications and

documents contained herein, provided further that the bidder is determined and

evaluated to be qualified to perform the contract satisfactorily at sole discretion of

15.2 The successful bidder shall be intimated of his selection through the Letter of

Intent or Letter of Award/ Purchase Order which shall be sent to him through e-mail,

15.3 GIPCL reserves the right to cancel/short close the contract during the contract

period without assigning any reason.

15.4 GIPCL reserves the right to increase or decrease the qty. mentioned in tender

inquiry before finalization of order.

15.5 GIPCL reserves the right to split the contract quantity between vendors.

16. ASSIGNMENT AND SUB-LETTING

The Supplier shall not directly or indirectly assign or sub-let total/any part of the contract

to any other party or agency.

17. CLARIFICATION OF BIDDING DOCUMENTS

If any Bidder requires any further information or clarification in the Bidding Documents,

may notify the Company before one week of last date of submission of online Bid, in

writing or by E-mail at the GIPCL's mailing address [email protected] as indicated in

the 'Invitation to Bids'. The GIPCL's response (including an explanation of the query) will

be sent in writing or by E-mail to all prospective Bidders who have received the Bidding

18. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict adherence

to the time schedule for performing the specified 'Works'.

19. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND SPECIFICATION

The Bidder is required to carefully examine the specifications and documents, all the

conditions and matters work wise & cost wise. If any Bidder finds any discrepancies or

omissions in the specifications and documents or is in doubt for any meaning of any part,

he shall request in writing for an interpretation/ clarification to the GIPCL.

All such interpretations and clarifications shall form a part of the Bid documents.

All the payments against the work order shall be in Indian currency and payable through

cheque/RTGS only.

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING

Sr. Description

01. Tender documents are available only in electronic format which Bidders can

download from the website https://www.nprocure.com and

https://gipcl.nprocure.com and It can also be viewed from Company’s website

02. Price bid should be submitted online through the website

https://gipcl.nprocure.com only. No physical submission of price bid will be

entertained as it should be furnished on-line only.

03. Bidders who wish to participate in online tenders will have to procure / should

have legally valid Digital Certificate (Class III) as per Information Technology

Act-2000, using which they can sign their electronic bids. Bidders can procure

the same from any of the license certifying Authority of India or can contact

(n)code solutions- a division of GNFC Limited, who are licensed Certifying

Authority by Government of India

04. All bids should be digitally signed. The bidders are required to contact at the

below mentioned address for detailed training on on-line tendering and also

for requirement.

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC Infotower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India)

E-mail: [email protected], website: www.nprocure.com

Interested bidders are requested to submit the online tender at least two days in

advance from the due date set for on line submission of bid in order to avoid non-

REVERSE AUCTION:

1) GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform.

2) E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible bidders

(rounded to the next higher whole number) from the total bids received OR (b) Minimum

three (03) lowest bidders, whichever is higher, shall be invited for participation in e-

Reverse Auction through n-procure platform.

3) Opening Price, Detrimental value and duration for the e-Reverse Auction shall be

informed to the qualified bidders before start of e-Reverse Auction.

4) After e-Reverse Auction process, L1 bidder shall be decided on Lowest Total Contract

5) To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

https://e-auction.nprocure.com that the bidder shall be allowed to participate the e-

Reverse Auction.

6) In case of any further information regarding online bidding or if a Bidder needs any

assistance in accessing/ submission of online bid/ clarification or if training is required for

participating in online e-reverse bidding, then the Bidder can contact the following office

for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://www.nprocure.com/html/faq.asp for information regarding e

tendering registration process.

GENERAL CONDITIONS OF CONTRACT

1) CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security, the successful Bidder, to whom the work is awarded, shall be

required to furnish a Performance Bank Guarantee (PBG)/Contract security deposit in

favor of Gujarat Industries Power Company Limited for guarantee amount at 10% of the

Purchase Order Value (excluding Taxes & Duties) valid for 12 months from the date of

receipt of materials at site from list of banks mentioned in the BG format attached in

SECTION-E and it shall guarantee the faithful performance of the 'Contract' in

accordance with the terms and conditions specified in these documents and

specifications. Any defect or poor workmanship found during guarantee period, vendor

shall replace the Material at free of cost. GIPCL reserves the right to forfeit Performance

Bank Guarantee (PBG)/Contract security deposit.

Contract Security deposit shall be submitted within Twenty-One (21) days from date of

receipt of materials at site.

The (PBG)/Contract security will be returned to the Supplier without any interest after

successful completion of guarantee period and on fulfilling contractual obligations

throughout the period. However, any delay in submission of initial SD will result in

equivalent late release of entire SD after guarantee period.

2) TERMS AND CONDITIONS FOR SUPPLY OF DC CABLES

 All routine and acceptance tests shall be carried out in accordance with the relevant IS/IEC.

 All routine and acceptance tests shall be witnessed by G I P CL ’ s representatives

an d Th ir d - p art y in s p e ct i on ag e nc y a p po in te d b y G I P CL .

 Bidder shall grant free access to the places of manufacturing to G I P C L ’s

representatives a n d Th i rd- p ar t y i n sp e ct io n a ge n c y ap p o i n t e d b y G I PCL at

all times when the work is in progress.

 Inspection may be made at any stage of manufacturing at the discretion of GIPCL and

the equipment, if found unsatisfactory as to workmanship or material, the same is liable to

 Inspection by GIPCL and its authorized representatives s h a l l not relieve the bidder of his

obligation of furnishing cables in accordance with the specifications.

 All the cables s h o u l d also be type tested as per the relevant standards.

 All tests shall be necessarily c o n d u c t e d o n the 1.1 kV AC (1.5 kV DC) cables as specified

in relevant IS/IEC standards.

 All the Test Reports shall be submitted to GIPCL before dispatch.

*In case of any conflict on any technical particular in the specification, the stricter

requirement mentioned in the relevant standard shall be valid. Negative Tolerance

shall not be allowed.

B. PRE-DISPATCH INSTRUCTIONS:

Material shall be dispatched o n l y after specific Material Dispatch Clearance is given by GIPCL.

Following documents shall be sent along with the supplied material:

a. Test Reports

b. Material Dispatch Clearance is given by GIPCL.

c. Invoice in Duplicate

d. Packing List

e. Delivery Challan.

C. DELIVERY AT SITE:

All the cables are required to be delivered at GIPCL Charanka Solar park as follows:

GUJARAT INDUSTRIES POWER CO. LTD,GIPCL 40 MW Plot-1.

Gujarat Charanka Solar Park, Taluka: Santalput, Dist.:Patan-385350.

Unloading at Site shall also be in the scope of bidder.

D. INSPECTION AFTER RECEIPT AT SITE:

The material received at G I P C L , Charanka site shall be inspected for acceptance

and shall be liable for rejection, if found different from the reports of the pre-dispatch

IMPORTANT NOTE: Bidder may raise their query / deviation if any well before due

date of submission of bid.

Price quoted by the bidder should be firm and no price increase will be allowed to the

supplier during the contract period. The Bidder shall deliver materials from their works

to GIPCL-Charanka solar site on door delivery basis. Prices shall be inclusive of

transportation, inspection, packing and forwarding, transit Insurance, Octroi, Stacking,

Loading/unloading and any other charges etc. However applicable GST shall be paid

extra at actual.

4) DELIVERY AND PENALTY

Bidder shall deliver the Cables within SIX (06) weeks from date of written

intimation/after issue of PO ,failing to which penalty of 0.5% per week per order

value/item value (excluding T&D) shall be levied by GIPCL for late supply / undelivered

items maximum up to 10% of items value under order. Material should be directly

delivered to GIPCL-Charanka solar from your works.

Delivery is the essence of the contract and if the delivery is not made as stipulated,

GIPCL shall be at liberty to procure the material at Bidder’s risk and cost and if

hereby any extra expenditure is involved, the same will be debited to Bidder’s

account. If GIPCL is unable to procure the material from other source in time and if

GIPCL suffers any consequential loss, Bidder will have to bear the same. GIPCL in

that case (if the delivery is not made as stipulated) will forfeit Security Deposit /

Performance Bank Guarantee or EMD and can also lodge claim against party for

damage incurred.

5) PAYMENT TERM

100% of the order value of the supplied lot of materials will be released within 30 days

from receipt of materials at site, after submission of PBG and acceptance by user

department after verification of technical documents (mentioned in Section-D) like

Material Test Certificates, original invoices etc, if any as per the PO terms.

Guarantee shall be 12 months from the date of receipt at GUJARAT SOLAR

PARK,CARANKA. Any defects or poor workmanship found during Guarantee period,

Bidder shall replace/rectify the same at free of cost/your risk and cost.

7) LOSS AND DAMAGES

Any loss or damages and deterioration to the material in transit shall be at the cost of

the suppliers. It shall be at the discretion of the GIPCL to reject the damaged or spoilt

material, if so noticed.

Original invoice should be sent at GIPCL- Baroda and duplicate invoice along with

challan should be sent at GIPCL,Vadodara- Store. (Mention the Purchase Order No.

in Invoice and challan)

The Material supplied will be subject to GIPCL approval and successful inspection

at Factory as per approved QAP. Our decision for acceptance or rejection of the goods

will be final and binding on you.

10) TRANSIT INSURANCE

The goods supplied under the contract shall be fully insured against loss or damage

incidental to manufacture or acquisition, transportation, storage and delivery to

destination. Insurance is to be provided by the supplier at his own cost.

11) QUANTITY OF SUPPLIED MATERIAL:

Quantity recorded at our GIPCL Store will be taken as the basis of payment.

12) TERMINATION OF CONTRACT BY GIPCL

Supplier shall be responsible to complete the jobs within agreed time schedule and in

case Supplier fails to complete the job, GIPCL shall recover from his bill, Security Deposit

and / or whatsoever for expenses incurred to complete the job with additional 10%

overhead charges.

In case if Supplier’s services are not found satisfactory with respect to time bound

completion of work, workmanship then GIPCL has right to terminate the contract at any

time without assigning any reason and will make the alternate arrangement at the risk &

cost of Supplier.

GIPCL may terminate the contract after due recoveries of pending jobs/damages if any

of the following events occur –

i. Supplier is adjudged as insolvent.

ii. Supplier has abandoned the contract.

iii. Supplier fails to proceed with the work with due diligence as per requirements of

iv. Supplier has neglected or failed persistently to observe or perform any of the acts,

matters or things, which as per the contract are to be observed and performed by

v. Supplier repetitively violating the safety norms for more than three incidents.

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality of

viii. GIPCL reserves the right to terminate the contract without giving any reason

whatsoever and forfeit the PBG.

13) FAILURE & TERMINATION

If the SUPPLIER after receipt of written notice from the GIPCL/ ENGINEER requiring

compliance, with such further drawings and / or the GIPCL /ENGINEER instructions fails

within seven days to comply with the same, the GIPCL /ENGINEER may employ and

pay other agencies to execute any such work whatsoever as may be necessary to give

effect thereto and all costs incurred in connection therewith shall be recoverable from the

SUPPLIER by the GIPCL on a certificate by the GIPCL/ENGINEER as a debt or may be

deducted by him from any money due or to become due to the SUPPLIER.

If the supplier fails to execute the work or fails to mobilize the resources and equipment

as per directions of GIPCL / ENGINEER within the time frame given and/or violating the

GIPCL’s safety rules & regulations, ENGINEER/ GIPCL shall get the work done by third

party at the risk & cost of the CONTRACTOR with additional 10% overhead charges of

GIPCL and all costs incurred in connection therewith shall be recoverable from the

CONTRACTOR by the GIPCL /ENGINEER as a debt or may be deducted by him from

any money due or to become due to the supplier.

14) SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract to

the extent possible shall be settled amicably between the parties. If amicable

settlement cannot be reached all the disputed issues shall be resolved through

arbitration before a Sole Arbitrator appointed by Managing Director, GIPCL according

to the provisions of The Arbitration & Conciliation Act-1996, as amended from time

to time. The place of arbitration shall be at Vadodara/ Surat or any other place within

state of Gujarat.

b. Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof in

writing or unless the matter in such work cannot possibly be continued unless the

decision of the Arbitration proceedings is obtained.

15) INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification, the

decision of Head of Management (HOM)-GIPCL will be final and binding on the supplier.

16) FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without

incurring the penalty in the event of the subsistence of Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify the other Party

in writing of such conditions and the performance shall be suspended as per mutual

For the purposes of this clause, ‘Force Majeure’ means an event beyond the control of

the Party and not foreseeable by the Party and shall include events of floods, explosions,

riots, wars, hurricane, epidemics, any other Act of God, quarantine restrictions, terrorism,

government actions and provided always that such acts result in the impossibility of the

further performance of the contract.

The Supplier shall indemnify and keep harmless GIPCL from and against all actions,

proceedings, claims, demands, losses, costs, damages and expenses whatsoever which

may be brought against or suffered by GIPCL which it may sustain, pay or incur as a

result of or in connection with the performance/ purported performance/ non-performance

of the contract by the Supplier.

In case, in any litigation pertaining to labour employed through Supplier if any direction

or order is issued by court at any point of time the Supplier shall comply with and

implement such direction or order whether passed at the time of award of contract or

during the pendency of contract. Further, the Supplier shall indemnify the GIPCL against

all consequences arising and affecting GIPCL owing to the compliance of the orders by

18) GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the Courts

at Vadodara shall have jurisdiction regarding the same.

SECTION-D, TECHNICAL DETAILS

1) TECHNICAL SPECIFICATIONS OF CABLE & PRICE BID FORMAT

PRICE BID FORMAT FOR SUPPLY OF SOLAR POWER CABLES AT CHARANKA PARK

Sr Item Code Description Quantity Unit GST Land

01 R00115003 1C X 400 SQMM 1.1 KV AC (1.5 KV DC) A2XFAY

FR-LSH AS PER IS:7098 (PART-1)

To Be Filled in (n)

Meter Procure Only

Please Refer Attached GTP for 1C x 400 sqmm

All above prices shall be quoted through online (n)-Procure only; Hard copy of

price bid shall not be considered/accepted.

1. Bidder should have NABL certified cable testing laboratory facility.

2. Bidder shall submit the Type Test reports for the size and rating of the cable mentioned

in the tender. Type test should have been conducted in NABL certified test laboratories

during the period not exceeding 5 years from the date of opening the bid. Any

discrepancy in the test reports i.e. any test report not acceptable or any/all type tests

(including additional type tests, if any) not carried out, same shall be carried out without

any cost implication to GIPCL.

3. The raw material for conductor i.e. Aluminum shall be virgin Aluminum procured from

Hindalco or Balco only.

4. The raw material for insulation i.e. XLPE shall be procured from Dow Chemicals or

Hanwa Chemicals or Borealis only.

5. Cables shall be manufacture as per relevant IS standard with ‘NO Negative Tolerance’.

6. Vendor shall submit QAP for GIPCL approval on receipt of PO.

7. All routine and acceptance test shall be witnessed by GIPCL and/or Third-Party

Inspection agency nominated by GIPCL.

8. Cables Loading from factory and unloading at site shall be in the scope of bidder.

9. All the cables shall be delivered within maximum 6 weeks from the date of order from

GIPCL 40 MW Plot-1 Charanka Solar Plant

Technical Particulars

1.1 KV (1.5 KV DC) XLPE FR-LSH ALUMINIUM

DC CABLE Requirement

CABLE IS:7098 Part-1

Sr.No. Descriptions Unit 1C X

1 Name of Manufacturer.

2 Applicable Standard to which cable confirms IS:7098 Part-1

3 Type of cable A2XFaY

All cables used for installation of Solar Field must be of

Solar grade which can withstand harsh environment

conditions, i.e. area of Charanka for atleast 25 years.

4 Voltage Grade. KV 1.1 kV AC (1.5 kV DC)

Conductor material H4 Grade Aluminium

Type ans Shape of Conductor Stranded Circular Compacted, Class-2

No. of Strands Nos. 53 (Min)

Conductor Diameter mm 22.5 (approx.)

DC Resistance of Conductor at 20°C ohm/km 0.0778 (Max)

Core Identification mm Natural (White)

Insulation Thickness mm

Insulation Resistance.( Volume resistivity )( Min) ohm-cm

Water Swallable Tape

Minimum Thickness mm 0.30 (Min)

Minimum Overlapping %

7 Inner Sheath :

Material Extruded White PVC ST-2

Thickness mm 0.40 (min)

Diameter over inner sheath mm 28.3 (approx)

Material Aluminium Flat Strip

Dimension of Flat Strip mm (4.0 x 0.80) ± 10%

No. of Aluminium Flat Strip Nos. 19 (approx)

Diameter over armour mm 30.3 (approx)

9 Outer Sheath :

FRLSH PVC Type ST-2 WITH WATER RESISTANT, UV

Material PROTECTED, ANTI FUNGUS, ANTI RODENT AND ANTI

TERMITE PROPERTIES

Colour 50% Red and 50% Black

Thickness mm 1.56 (min)

10 FRLSH Properties :

Oxygen Index Test % 29 (min) As per ASTM D-2863 & IS:10810 Part-58

Temp.Index Test °C 250 (min) As per ASTM D-2863 & IS:10810 Part-58

Halogen Acid Gas Evaluation % 20 (max) As per IEC-754 (Part-1)

GIPCL 40 MW Plot-1 Charanka Solar Plant

Technical Particulars

1.1 KV (1.5 KV DC) XLPE FR-LSH ALUMINIUM

DC CABLE Requirement

CABLE IS:7098 Part-1

Sr.No. Descriptions Unit 1C X

Smoke Generation test % 60 (max) As per ASTM D-2843

11 AC High Voltage (at room temperature) for 5 min. 3 kV To withstand

12 Overall Diameter of Cable mm 34.0 (Approx)

(Name of Manufacturer) 1100 VOLTS (1500 VOLTS

13 Marking Detail (by embossing/printing) DC)ELECTRIC XLPE FR-LSH CABLE 1C x 400 SQMM

IS:7098 Part-1 (Year of mfg.) "GIPCL"

Shall be provided on every meter of length on outer

14 Sequential marking of length

15 Packing Material Non Returnable wooden drums

16 Standard drum length Mtrs. 1000 (± 1%)

* Values indicated as " Approx." are for guidelines only

* In case of any Typographical Error / Discrepancy , relevant standards shall be prevailed.

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of appropriate value)

1. WHEREAS M/s.Gujarat Industries Power Company Limited having its Corporate

Office at PO: R A N O L I , Dist.Vadodara – 391 350, Gujarat State, India

(hereinafter called “The Company Owner” which expression shall unless

repugnant to the subject or context includes its legal representatives, successors

and assigns) has issued tender paper vide its Tender

---------- (hereinafter called “the said tender”) to

……………………………(hereinafter called the said Tenderer(s)” which expression

shall unless repugnant to the subject or context includes their legal representatives,

successors and assigns and as per terms and conditions of the said tender,

the tenderer shall submit a Bank guarantee for Rs.………. (Rupees

……………..only) towards earnest money in lieu of cash.

2. We ……………………………..Bank having its branch office at

……… do hereby undertake to pay the amount due and payable under this

guarantee without any demur, merely on a demand from the Company stating that

in the opinion of the company which is final and binding, the amount claimed

is due because of any withdrawal of the tender or any material alteration to the

tender after the opening of the tender by way of any loss or damage caused to or

would be caused or suffered by the Company by reason of any breach by the said

tenderer(s) of any of the terms and conditions contained in the said tender or

failure to accept the letter of Intent Agreement or that the amount covered

under this Guarantee is forfeited. Any such demand made on the Bank by the

owner shall be conclusive as regards the amount due and payable by the Bank under

this guarantee, However, our liability under this guarantee shall be restricted to an

amount not exceeding Rs………………..(Rupees………………..only).

3. We undertake to pay to the Company any money so demanded not

withstanding any dispute or disputes raised by the tenderer (s) in any suit or

proceeding pending before any office, court or tribunal relating thereto our liability

under this present guarantee being absolute and unequivocal. The payment so made

by us under this bond shall be a valid discharge of our liability for payment there

under. Our liability to pay is not dependent or conditional on the owner

proceeding against the tenderer.

4. The guarantee herein contained shall not be determined or affected or

suspended by the liquidation or winding up, dissolution or change of constitution

or insolvency of the said tenderer(s) but shall in all respect and for all purposes be

binding and operative until payment of all money due or liabilities under the said

contract(s)/ Order(s) are fulfilled.

5. The Bank further unconditionally agrees with Gujarat Industries Power Company Limited

(GIPCL) that Gujarat Industries Power Company Limited (GIPCL) shall be at liberty,

without the Bank’s consent and without affecting in any manner the Bank’s obligation

under this Guarantee, from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the Contractor

under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power Company

Limited (GIPCL) against the Contractor under the terms and conditions of the

6. This guarantee shall be in addition to and not in substitution or in derogation of any other

security held by Gujarat Industries Power Company Limited (GIPCL) to secure the

performance of the obligations of the Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to discharge

the Bank from liability hereunder, shall have any effect and the Bank hereby waives any

right it may have to apply such law, so that in all respects its liability hereunder shall be

irrevocable and, except as stated herein, unconditional in all respects.

8. We ……………..Bank Ltd. further agree that the guarantee herein contained shall

remain in full force and effect during the period that would be taken for the

finalization of the said tender and that it shall continue to be enforceable till the said

tender is finally decided and order placed on the successful tenderer(s) and or

till all the dues of the company under or by virtue of the said tender have been fully

paid and its claims satisfied or discharged or till a duly authorized officer of the

company certifies that the terms and conditions of the said tender have been fully and

properly carried out by the said tenderer (s) and accordingly discharges the

9. That the Owner Company will have full liberty without reference to us and

without affecting this guarantee to postpone for any time or from time to time the

exercise of any of the power of the owner under the tender.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………………. (Rupees…………………………only) and shall remain in force

till…………….. (Date to be filled up shall be 180 days from the date of submission

Date………. ………………………… Bank

Corporate Seal of the Bank

By its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

Bidder shall submit BG from below mentioned banks only. Banks other than below

mentioned list are not Allowed.

 All Nationalized Banks,Axis Bank,ICICI Bank,HDFC Bank,Kotak ahindra Bank

 IndusInd Bank,Federal Bank,Bandhan Bank,IDBI Bank,Karur Vysya Bank

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE GUARANTEE

BY SELLER / CONTRACTOR.

(To be executed on non-judicial stamped paper of approximate value)

B.G. No. Date :

1. WHEREAS Gujarat Industries Power Company Limited having its office at

PO: R A N O L I , Dist. Vadodara – 391 350, Gujarat State, India (hereinafter

referred to as “The Company/Owner” w h i c h expressions shall unless

repugnant to the subject or context includes its legal representatives, successors

and assigns) has entered into a contract with M/s. ………………………………../

has placed a purchase order on M/s………………………….(hereinafter

referred to as “Contractor(s)/ Seller(s)” which expression shall unless

repugnant to the subject or context includes their legal representatives,

successors and assigns ) for …………………………….on the terms and

conditions as set out inter alia, in the Company‟s contract No./

P.O.No.…………..date …………and various documents forming part thereof

hereinafter referred to as the “said contract” which expression include all

amendments, modifications and/ or variations thereto and where as the

Contractor(s)/ Seller(s) has agreed for due execution of the entire contract and

guarantees its performance including any parts executed through any other

agencies/ subcontractors

AND WHEREAS one of the conditions of the “said contract” is

that “contractor(s)/seller(s) shall furnish to the owner a Bank Guarantee from a

bank for ….% (……….percent) of the total value of the “said contract” against due

and faithful performance of the “said contract” including performance

guarantee obligations of the contractor(s)/seller(s) for execution/ supplies made

under the “said contract.”

2. We …………………………….Bank having its branch office at ……….……..do

hereby agree and undertake to pay the amount due and payable under this guarantee

without any demur merely on a demand from the Company stating that in the opinion

of the Company, which is final & binding, the amount claimed is due by reason

of default made by the Contractor(s)/ Seller(s) in performing any of the terms &

conditions of the said Contract including defect liability obligations, in fulfilling the

performance guarantee obligation or loss or damage caused to or would be caused

to or suffered by the Company by reason of any breach by the said Contractor (s)/

Seller(s) of any of the terms & conditions of the contract. Any such demand made on

the Bank by the owner shall be conclusive as regards the amount due and payable

by the Bank under this guarantee. However our liability under this

guarantee shall be restricted to Rs.

……(Rupees………………………only).

3. We undertake to pay to the Company any money so demanded not

withstanding any dispute or disputes raised by the contractor(s)/ Seller(s) in any

suit or proceeding pending before any office, court or tribunal relating thereto our

liability under this present guarantee being absolute and unequivocal. The payment

so made by us under this bond shall be a valid discharge of our liability for

payment there under. Our liability to pay is not dependent or conditional on the owner

proceeding against the Contractor(s)/ Seller(s).

4. The guarantee herein contained shall not be determined or affected or

suspended by the liquidation or winding up, dissolution or change of

constitution or insolvency of the said Contractor(s)/ Seller(s) but shall in all respect

and for all purposes be binding and operative until payment of all money due or

liabilities under the said contract(s)/ Order(s) are fulfilled.

5 The Bank further unconditionally agrees with Gujarat Industries Power Company Limited

(GIPCL) that Gujarat Industries Power Company Limited (GIPCL) shall be at liberty,

without the Bank’s consent and without affecting in any manner the Bank’s obligation

under this Guarantee, from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the Contractor

under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power Company

Limited (GIPCL) against the Contractor under the terms and conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation of any other

security held by Gujarat Industries Power Company Limited (GIPCL) to secure the

performance of the obligations of the Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to discharge

the Bank from liability hereunder, shall have any effect and the Bank hereby waives any

right it may have to apply such law, so that in all respects its liability hereunder shall be

irrevocable and, except as stated herein, unconditional in all respects.

8. This guarantee will remain valid up ____________________ days or ______________

whichever is earlier. The Bank undertakes not to revoke this guarantee during its

currency without previous consent of the OWNER/PURCHASER and further agrees

that if this guarantee is extended for a period as mutually agreed between bidder &

owner/purchaser, the guarantee shall be valid for a period so extended provided that a

written request for such extension is received before the expiry of validity of guarantee.

9. W e ……………Bank further agree with the Company that the company shall have

the fullest liberty without our consent and without affecting in any manner our

obligations hereunder to vary any of the terms and conditions of the said

Contract(s)/ Order(s) or to extend the time of performance by the said Contractor(s)

Seller(s) from time to time or to postpone for any time or from time to time any of

the powers exercisable by the Company against the said Contractor(s)/

Seller(s) and to forbear or enforce any of the terms and conditions relating to the

said Contract(s)/ Order(s) and we shall not be relieved from our liability by reason of

any such variation, or extension being granted to the said Contractor (s) /

Seller(s) or for any forbearance, act or omission on the part of the Company

or any indulgence by the Company to the said Contractor(s)/ Seller(s) or by any such

matter or thing whatsoever which under the law relating to sureties would, but for this

provision, have affect of so relieving us.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………….(Rupees…………only) and shall remain in force till..……..Unless a

demand or claim under this Guarantee is made on us within three months from the

date of expiry we shall be discharged from all the liabilities under this guarantee.

Date………. ………………………….Bank

Corporate Seal of the Bank By its constitutional Attorney

Signature of duly Authorized

On behalf of the Bank

With Seal & Signature code

Note: BGs to be furnished from any of the banks listed at Annexure -VI of Volume I.

Bidder shall submit BG from below mentioned banks only. Banks other than below

mentioned list are not Allowed.

 All Nationalized Banks

 Kotak Mahindra Bank

 IndusInd Bank

 Karur Vysya Bank

Schedule of Deviation from Technical Specification and Commercial Terms

All the deviations from the terms & conditions of contract shall be filled by BIDDER clause

by clause in this schedule.

Sr. No SECTION TENDER DEVIATION

The bidder here by certifies that the above mentioned are the only deviations from OWNER’s

Tender enquiry. The bidder further confirms that in the events any other data and information

presented in the BIDDER’s proposal and accompanying documents are at variance with specific

requirements laid out in the OWNER’s Tender Document, then the latter shall govern and will be

binding on the BIDDER for quoted price.

4.0 ANNEXURE- D

Declaration for Contractual Litigations

(To be submitted on Company’s Letter Head)

Please Tick (√) whichever is correct option

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm

that I /We have

a. Not invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings / Depts.

/ Authorities and Govt. of Gujarat supported companies / undertakings / organizations for

the last three( 03) years. There are no ongoing/pending legal matter(s) with any of the

Govt. of Gujarat Undertakings / GoG supported Companies, including GIPCL.

b. Invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings / Depts. /

Authorities and Govt. of Gujarat supported companies / undertakings / organizations for

the last three( 03) years.

If “b” is applicable, please submit the details for the same.

The above is true, as on date, to the best of my knowledge. Any breach/ false statement in this

regard shall amount to disqualification of the Bid being submitted herein.

Signed and Stamped by the

Authorized Signatory

5.0 ANNEXURE- E

PARTICULARS OF THE BIDDER

Sr. Particulars Please provide

No. information here.

1. Name of Bidder

2. a. Registered Office Address:

b. Address for Correspondence:

3. Contact Details:

Contact Person Name

Telephone No. :

4. Year of establishment

COMPANY SEAL SIGNATURE …………………

DESIGNATION ……………..

6.0 ANNEXURE- F

PROCEDURE FOR MAKING ONLINE PAYMENT OF EMD/TENDER FEE

1. For making online payment, first go to the website: www.gipcl.com

2. Then, click on the caption/link as can see like:

“Click here for Making Online Payment of EMD/SD, Advance for Ash, DM water etc.”

(The link is visible as horizontal highlighted below Tenders - News & Update Section.)

3. After clicking the link the new page will open. On this page, No need to enter User Name and

Password. Directly click on “ Payment Form” given below the sign in option.

4. After clicking the “Payment Form”, the vendor has to enter the details asked which will be self

explanatory. It is desired that all the information may be filled correctly so that the payment made

can be tracked.

If the some required fields are not known/available, vendor may write “Not Available” and then

proceed. E.g. some information like Party code is not available to vendor or GST No. not available

Optional Note: Although mentioned as above can be proceeded with “Not available”, It will be

appreciated that regular vendors may obtain the party code, so that the vendor can be identified.

The same party code may be used for future transactions also. After entering the details, click on

5. The vendor/Party will be redirected to Payment Gateway. By selecting the desired payment mode,

payment can be made:

6. After making the payment, the receipt will be generated which has to be submitted with technical

Important Note: Please note that for making online payment through the above gateway, the

charges* as below will be applicable, which has to be borne by Vendor/Party making the Payment:

Payment Mode Charges

Net Banking Rs.9 + GST

Credit Card 0.75% + GST

International Card 3.00% + GST