Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj

POWER TRANSMISSION CORPORATION OF UTTARAKHAND LIMITED

Office of Superintending Engineer, O&M Circle, 400 KV Substation Campus, Kashipur -244713

Part – I (Technical Bid)

Tender Specification No. : SE(O&M)/PTCUL/KSP/47/2025-26

Tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj"

Bidder’s Name & Address:

Sl. No Particulars

1 Cost of Tender as (Rs 500.00 + GST @ 18%)= Rs. 590.00

2 Earnest Money Deposit Details (Rs. 28500.00)

B.G No / DD No.

B.G / DD Amount

Validity including claim period (In Month(s))

Pre-Qualifying Conditions

1 Sole Proprietor / Partnership Concern / Private Ltd. Co. / Public Undertaking

2 Collaborator, if any (Give Details, e.g. Name of Firm etc.)

3 FINANCIAL POSITION

3a Minimum Average Annual Turnover:- The minimum average annual turnover of the tenderer for the best three years (36 months) out of the last five years should not be less than Rs. 14.20 Lakh

For Financial Qualifying Criteria, Joint Venture Partners shall jointly/ collectively meet 100 % of Financial Qualification Requirement (FQR) of the respective tender.

3b Experience of having successfully completed similar works during last seven years ending last day of month previous to the one in which applications are invited should be either of the following:

(a) Three similar completed works costing not less than the amount equal to Rs. 3.79 Lakh each.

(b) Two similar completed works costing not less than the amount equal to Rs. 4.73 Lakh each.

(c) One similar completed works costing not less than the amount equal to Rs. 7.57 Lakh each.

4 Auditd Balance & Income Statements (Attached, Yes/No)

5 Additional Documents

(i) Copy of GST Registration Certificate ( Attached, Yes/No)

If Yes, GST No.

if Yes, GST Valid Upto Date

(ii) Registration No. under Shops & Estt. Act / Issuing Authority (Attached, Yes/No)

if Yes, Registration No.

if Yes, Registration Valid Upto Date

(iii) Details of Partners/Directors of Firms/Company (for e.g Name, Address etc.)

(iv) Copy of Experience certificates for executed orders (Attached, Yes/No)

(v) Last five year’s Audited Financial statements and income tax returns filed on the basis of these statements (Attached, Yes/No)

(vi) Factory Registration/License details (Attached, Yes/No)

if Yes, Registration/License No.

if Yes, Registration/License Valid Upto Date

(vii) ‘A’ class electrical License of Uttarakhand State Only registration copy with validation issued by the appropriate electrical safety department (Attached, Yes/No)

if Yes, 'A' Class Contractors License No.

if Yes, 'A' Class Contractors License Valid Upto Date

(viii) PF Registration (Attached, Yes/No)

if Yes, PF Registration No.

(ix) PAN No. of Firm/Company or PAN No. of all its Partners, in case of partnership firms or PAN No. of individual in case of Proprietorship. (Attached, Yes/No)

if Yes, PAN No.

6 Completion Schedule (In Month(s) (06 Months)

7 Prices quoted are Firm / Variable as per Technical specifications

Signature of Tenderer

Date of Signature

Seal of Company

Superintending Engineer (O&M), PTCUL, Kashipur

POWER TRANSMISSION CORPORATION OF UTTARAKHAND LIMITED

Office of Superintending Engineer, O&M Circle, 400 KV Substation Campus, Kashipur -244713

Tender Specification No. : SE(O&M)/PTCUL/KSP/47/2025-26

Tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj"

Bidder’s Name & Address:

GTP For Tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj"

Sl No GTP Particulars(Yes/No)

1 GTP for all materials for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj."

Signature of Tenderer

Date of Signature

Seal of Company

Chief Engineer (O&M), PTCUL, Kumaon Zone, Haldwani

POWER TRANSMISSION CORPORATION OF UTTARAKHAND LIMITED

Office of Superintending Engineer, O&M Circle, 400 KV Substation Campus, Kashipur -244713

Tender Specification No. : SE(O&M)/PTCUL/KSP/47/2025-26

Tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj"

Bidder’s Name & Address:

(To be executed on a non-judicial stamp paper of Rs. 100/- duly notarized)

Tender invited by:-

Superintending Engineer (O&M), Kumaon Zone

Power Transmission Corporation of Uttarakhand Ltd.

400 KV Substation Campus, Kashipur- 244713

Tender : SE(O&M)/PTCUL/KSP/47/2025-26

(To whom so it may concern)

I………….. S/o……….. Aadhar No. ………. PAN No. ………… Resident of …………………. (full address with PIN) holding the position as……………… in the…………. Company & firm do hereby solemnly affirm & declare that I am authorized signatory and is legally entitled to sign this affidavit on behalf of my establishment and declare on oath as under: We hereby solemnly affirm and declare that all documents, financial statements, audited statements, audit reports, experience certificates and all such supporting documents as have been submitted along with this tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj." against tender specification no. SE(O&M)/PTCUL/KSP/47/2025-26 are genuine, true and correct copies of the original documents. The said documents, certificates etc. either issued by the company, firm/partners or by the third parties are true and genuine and there is no element of fraud, forgery, misrepresentation and falcification of the documents. We shall be solely responsible in case of documents/informations submitted with the bid are found false/incorrect at any given point of time. We also declare that our firm has not been blacklisted/ debarred by any Govt. undertaking/Govt. departments/Power Sector Utilities/equivalent organization for participating in the tender. We also declare that apart from us, any other company or firm or undertaking or any other establishment wherein the Directors’ of this Company/ Partners/Stakeholders are members, relative or interested have not participated in the tender. We understand that in case the parties under the same management have participated in this bid than this fact must be disclosed in the tender failing which the contract can be terminated & Penal Provisions of fraud shall follow. We understand that in the event of any of the document being found not genuine, forged, fudged or concocted it will be in the absolute right of the owner to forfeit all the negotiable instruments, Bank Guarantees, payments, running payments or any other form of money available with the owner either pertaining to this contract or other contracts without assigning any further reason and without giving any further notice. We also understand that in such an eventually our firm, Directors of Company/partner of firm etc. apart from action under Indian Penal Code, we shall be blacklisted throughout India to take any work in any of the State government/Central Government related enterprises. We also understand that apart from the determination of contract without any liability on owner and forfeiture of the monies available with owner in any of the form, we shall be liable to indemnify the owner with an amount which shall be two times the amount of contract. In case of our failure, the said amount shall be recovered by the owner in a form of arrear of land revenue from our company/firm/all directors of the company, proprietor, partners of the firm etc. who shall be jointly and severally responsible in person. We also understand and declare that this term Company/Director/Proprietor/Partner etc. shall include their legal heirs, successors and assigns. We also understand that in such an eventuality we shall also be liable under section 198, 199, 200, 34, 120B, 405 & 420 of the Indian Penal Code and other applicable provisions of Criminal Jurisprudence. Verification I…………….S/o……………. holding the position of…………………………………… in…………….……………… (Company/firm) do hereby solemnly affirm and declare that the contents of this affidavit are true & correct and nothing has been concealed or misstated therein. So help me God.

Full Name and Signature:

POWER TRANSMISSION CORPORATION OF UTTARAKHAND LIMITED

Office of Superintending Engineer, O&M Circle, 400 KV Substation Campus, Kashipur -244713

Tender Specification No. : SE(O&M)/PTCUL/KSP/47/2025-26

Tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj"

Bidder’s Name & Address:

Subject : Offer for Tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj" In connection with above subject, I/ we confirm the following:

I/ We, the undersigned have read and understood SE(O&M)/PTCUL/KSP/47/2025-26 for Tender for Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj" along with all the tender Terms and Conditions.

a) The supply & erection price components in the bid are firm or variable prices in line with Tender Specification and shall stand valid till completion of the Contract, if awarded.

b) I/We declare that our bid is strictly in line with Tender Specifications and there is no deviation. Further, I/ we also agree that additional conditions /deviations, if any found in bid, the offer shall be outrightly rejected without assigning any reason thereof.

Signature of Authorized representative of company /Agency

Seal of Company

POWER TRANSMISSION CORPORATION OF UTTARAKHAND LIMITED

Office of Superintending Engineer, O&M Circle, 400 KV Substation Campus, Kashipur -244713

Tender Specification No. : SE(O&M)/PTCUL/KSP/47/2025-26

Tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj."

Superintending Engineer (O&M), Kumaon Zone

Power Transmission Corporation of Uttarakhand Ltd.

400 KV Substation Campus, Kashipur-244713

Sir, With reference to your invitation to tender for the above I/We hereby offer to the Power Transmission Corporation of Uttarakhand Ltd. the item in the schedule of prices and delivery annexed or such portion there of as you determine in strict accordance with the annexed conditions of contract, specification and schedules of rates to the satisfaction of the purchaser. In case of any default we agree to pay to Power Transmission Corporation of Uttarakhand Ltd. the sum of money mentioned in the said conditions.

The rates quoted are inclusive prorata and in full satisfaction of all claims.

I / We agree to abide this tender for the period of 180 days from the date fixed for opening of the same.

A sum of Rs. (Rs.

in the form of Demand Draft /FDR/ Bank Guarantee pledged in favour of the EE, 400KV O&M Division, PTCUL, Kashipur payable at Kashipur is enclosed with Part-I of the offer as earnest money. (Exemption in furnishing of Earnest Money shall be applicable as given in tender conditions)

I / We hereby undertake and agree to execute a contract in accordance with the conditions of the contract.

Address Occupation

(Signature of the tenderer in full)

Witness (Name and Signature)

POWER TRANSMISSION CORPORATION OF UTTARAKHAND LIMITED

Office of Superintending Engineer, O&M Circle, 400 KV Substation Campus, Kashipur -244713

Tender Specification No. : SE(O&M)/PTCUL/KSP/47/2025-26

Tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj"

Bidder’s Name & Address:

Schedule of General Particulars to be written in phrases with supporting document, other wise tender will be rejected.

PRE- QUALIFICATION DETAILS OF THE TENDERER

Sl No. Particular

1 Manufacturer or accredited representative

a For manufacturer, registration with Industries Department permitting manufacturing is to be enclosed Permanent registration No / issue Date , item & validity (Copy registration Certificate to be Enclosed )

b For accredited representative, letter of Authorization from manufacturer of being accredited representative to be enclosed.

2 Operational Experience

The following details are to be furnished ONLY in respect of Tendered item for last five financial years.

a Complete postal address including Designation of the authority placing order.

b Order No & Date

c Quantity ordered

d Period of supply

e Period of trouble free service

3 Supply Performance against last five orders

( with supporting document)

b Quantity ordered

c Contractual delivery Period

d Actual delivery ( with supporting document)

e Period of trouble free Service ( with supporting document)

4 Manufacturing Experience

The following details are to be furnished ONLY in respect of Tendered Item.

Sl No. Complete postal address including designations of authority placing order Order No & date Quantity ordered Quantity manufactured * during last five years

Year Qty in (No)

* In case the quantity manufactured is less then the qualifying figures, previous years may also be included.

Testing Facilities:-

Sl. No. Name of Tests Details of testing Equipment required Range up to which test can be performed Place of testing

1. In case facility of test not available at works, place where such tests would be carried out must be specified.

2. The tenderer is required to give the details of testing facilities available in works against column 2. He is to essentially mention the name of tests and correspondingly in column 3. He is to specify the instruments which will be employed to perform these tests.

Type testing of Products*

It is required that a Xerox copy of complete type test report of the product is enclosed with Part-I of the tender documents failing which it will be presumed that the product is not type tested.

*Type test carried out only within five years prior from the date of tender opening (Part-I) from any of the Laboratories/ Test houses shall be valid.

Signature of Tenderer

Date of Signature

Seal of Company

POWER TRANSMISSION CORPORATION OF UTTARAKHAND LIMITED

Office of Superintending Engineer, O&M Circle, 400 KV Substation Campus, Kashipur -244713

Tender Specification No. : SE(O&M)/PTCUL/KSP/47/2025-26

Tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj"

Bidder’s Name & Address:

(To be executed on a non-judicial stamp paper of Rs. 100/-

with a revenue stamp of Rs. 1/- affixed duly notarized)

Tender invited by:-

Superintending Engineer (O&M), Kumaon Zone

Power Transmission Corporation of Uttarakhand Ltd.

400 KV Substation Campus, Kashipur-244713

In Consideration of the Power Transmission Corporation of Uttarakhand Ltd. having treated the Tenderer to be an eligible person whose tender may be considered, the tenderer agrees to the condition that the proposal in response to the above invitation shall not be withdrawn within 180 days from the date of opening of the tender(or any extension thereof).The tenderer agrees that hereafter if the tenderer does withdraw his proposal within the said period, the Earnest Money deposited by him shall be forfeited by the Power Transmission Corporation of Uttarakhand Ltd. and at its own discretion, the purchaser may debar the tenderer from tendering for a minimum period of one year, reckoned from the date of opening of the tender(or any extension thereof).

(Proprietor/Partner)

Name of the firm

Address of the firm

POWER TRANSMISSION CORPORATION OF UTTARAKHAND LIMITED

Office of Superintending Engineer, O&M Circle, 400 KV Substation Campus, Kashipur -244713

Tender Specification No. : SE(O&M)/PTCUL/KSP/47/2025-26

Tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj."

Bidder’s Name & Address:

PROFORMA FOR JOINT UNDERTAKING BY THE COLLABORATOR / ASSOCIATE AND THE TENDERER

(To be stamped in accordance with Uttarakhand State Act)

Superintending Engineer (O&M), Kumaon Zone

Power Transmission Corporation of Uttarakhand Ltd.

400 KV Substation Campus, Kashipur-244713

(In terms of “ Instruction to tenderers” in the document No. "................" for the design manufacture, testing, delivery,

erection and commissioning (as specified ), of “

”It is a condition that the tenderer as well as their collaborator / associate shall jointly and severally undertake the responsibility for the successful performance of the contract (here in after referred to as Contract) which is qualified for the award on the basis of the expertise of collaborator / associate.

having our registered office at

here in after referred to as a

collaborator / associate ) which in turn shall include our successor, administrator recruiter

and assignee and we

having our registered office at

(herein after called as tenderer or contractor ) are jointly and severally liable and bound to Power Transmission Corporation of Uttarakhand Ltd. (herein after referred to as purchaser) which expression shall include its successor administrator and assignee, for the successful performance of the contract, including the overall responsibility for the design, manufacture, rating delivery

performance etc. of

in accordance with contract.

The contractor / associate hereby agree to depute their technical experts from time to time at contractor’s works / Project site as mutually agreed upon between the purchaser and the contractor in order to discharge the contractor’s obligations as stipulated in contract. The tenderer and the collaborator / associate hereby agree that this undertaking shall be irrevocable and it shall form an integral part of the contract.

In witness there of the collaborator / associate and the tenderer have through their authorized

representative, set their hands and seal on this

(Official Address)

(Official Address)

Collaborator / Associate

POWER TRANSMISSION CORPORATION OF UTTARAKHAND LIMITED

Office of Superintending Engineer, O&M Circle, 400 KV Substation Campus, Kashipur -244713

Tender Specification No. : SE(O&M)/PTCUL/KSP/47/2025-26

Tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj."

Bidder’s Name & Address:

Schedule of General Particulars to be written in phrases with supporting document.

1 Name of Tenderer

a Registered Office address

b Head Office address

c Postal address of Tenderer

2 Name and address of manufacturer if any Works.

3 Location with full postal address

Total space occupied in sq. meters ( approximate within 15%)

Constructed Area in sq. meters (approximate within 5%)

4 Name and address of local representative and his Telephone No.

5 Name and address of the officer of the Tenderer/ manufacturer to whom all reference shall be made for expeditious coordination.

6 Place from where service facility and spares are available(give full address)

7 Whether the tenderer is sole proprietor/ Partner- ship concern/ Pvt. Ltd. Company/Public Under taking

8 Name of foreign collaborator, if any

9 Whether the design are their own or obtained from other source. If form other sources, the same may be indicated.

10 Name and address of sub-supplier, indicating equipments, or parts to be supplied by each.

11 The name, designations, qualification & experience of Engineers employed by the tenderer in design, development and manufacturing the quoted item/ equipment.

12 Authorised capital of the company.

13 The Minimum Annual Average Turnover of the tenderer for the preceding best 03 years out of the last five financial year ( Balance Sheet to be enclosed in support of above)

14 Actual production per year of the equipment quoted during last five financial years giving quantity and bill value rounded off to first decimal place in Rs. Lac excluding Central Excise.

15 Manufacturing capacity per month of the quoted item / equipment item wise.

16 State the name and designation of your relative (s) if any, working in Power Transmission Corporation of Uttarakhand Ltd.

17 10% security deposit cum performance guarantee as per terms of contract is to be deposited within 30 days of placement of order. Whether or not willing to deposit. If no, state reasons.

18 Whether certificates of satisfactory performance of offered equipment enclosed or not. If yes give the designation of the officer issuing certificate and the quantity to which it refers

19 (a) Whether quoted ex-works prices are firm / variable.

(b) In case of variable price, have you noted?

(c) That prices variable as per Specified formula enclosed without any ceiling on either side. (IEEMA/ CACMAI Circular to be Enclosed )

20 Have you mentioned base prices indicating prevailing as on the first day of one month before tender opening.

21 Whether ex-works prices quoted or not?

22 Whether packing, forwarding, freight and insurance cover (for transit plus 30 days storage thereafter) has been quoted besides ex-works Prices(All these charges are to be excluded)

23 Whether the quoted prices are also applicable for any reduced quantity order.

24 Terms of payment as mentioned in relevant clause are acceptable or not.

25 Give GST Registration No.

26 Details of PAN no. of the Firm/ Unit Company/ Enterprises along with detail of PAN No. of its proprietor/ Partners/ Directors

27 Whether the Tenderer is agreeable to supply the equipment in case of the deviations stipulated by him are not acceptable to the purchaser.

28 Give two references (Name, Designation and complete postal address) who can certify tenderer’s financial status and capability to under-take such supply orders/ work orders /turnkey contracts. One of the references should be of any scheduled nationalized bank in India.

29 Have you submitted a sealed sample(s) required in the document(non- returnable) and delivered the same to the office of Superintending Engineer(C&P-II) , Dehradun

30 Whether GTP furnished? Yes/ No

31 Whether the prices quoted are after taking MODVAT benefit. Yes/No

Signature of Tenderer

Date of Signature

Seal of Company

POWER TRANSMISSION CORPORATION OF UTTARAKHAND LIMITED

Office of Superintending Engineer, O&M Circle, 400 KV Substation Campus, Kashipur -244713

Tender Specification No. : SE(O&M)/PTCUL/KSP/47/2025-26

Tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj"

Bidder’s Name & Address:

LIST OF DRAWINGS AND LITERATURE ENCLOSED WITH THE TENDER

Sl. No. Drawing / Literature No. Title

Signature of Tenderer

Date of Signature

Seal of Company

POWER TRANSMISSION CORPORATION OF UTTARAKHAND LIMITED

Office of Superintending Engineer, O&M Circle, 400 KV Substation Campus, Kashipur -244713

Tender Specification No. : SE(O&M)/PTCUL/KSP/47/2025-26

Tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj"

Bidder’s Name & Address:

SCHEDULE OF QUOTED GUARANTEED DELIVERY

(1) The Delivery schedule is given as per requirement given in clause 43.0 of instructions to tender.

(2) The Guaranteed delivery schedule will be reckoned from the date of issue of LOA / Counter offer or date of signing of agreement which ever is earlier.

(3) For transport by Rail, the date of R / R and for transport by road, the date of receipt of material at Purchaser’s Store Centers shall be considered as date of delivery.

Sl. No Name of Work Offered Qty./Job/No.

KINDLY QUOTE MONTH WISE DELIVERY & COMMENCEMENT TIME IF ANY FROM DATE OF LETTER OF INTENT / COUNTER OFFER.

Signature of Tenderer

Date of Signature

Seal of Company

POWER TRANSMISSION CORPORATION OF UTTARAKHAND LIMITED

Office of Superintending Engineer, O&M Circle, 400 KV Substation Campus, Kashipur -244713

Tender Specification No. : SE(O&M)/PTCUL/KSP/47/2025-26

Tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj"

Bidder’s Name & Address:

STATEMENT GIVING DETAILS OF PROPRIETOR / PARTNER / BR. DIRECTORS / EXECUTIVES / PRESIDENT / SECREATRY OF TENDERING FIRM

Tender invited by:

Superintending Engineer (O&M), Kumaon Zone

Power Transmission Corporation of Uttarakhand Ltd.

400 KV Substation Campus, Kashipur-244713

Due for opening on (Date) :

Sl. No. Full Name Design. Permanent home address Official Tel. No. Full Specimen Signature Relationship with firm’s proprietor

I.FOR PERSONS SIGNING TENDERS :

II.PROPRIETOR :

IV. DIRECTORS :

V. EXECUTIVES :

VI. PRESIDENT / SECRETARY (AS THE CASE MAY BE)

In each case the person who has signed the tender documents must enclose the attested photo copy of power of Attorney for signing the tender (To be marked as Schedule “S”)

Signature of Tenderer

Date of Signature

Seal of Company

POWER TRANSMISSION CORPORATION OF UTTARAKHAND LIMITED

Office of Superintending Engineer, O&M Circle, 400 KV Substation Campus, Kashipur -244713

Tender Specification No. : SE(O&M)/PTCUL/KSP/47/2025-26

Tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj"

Bidder’s Name & Address:

Subject : Offer for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj"

In connection with above subject, it is to confirm that the undersigned have read and understood all terms and conditions as specified in the tender documents of the e-tender for "Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj" against tender specification no. SE(O&M)/PTCUL/KSP/47/2025-26 And hereby declare that:

Our bid is strictly in line with aforesaid Tender Specification and there is no deviation. We understand that in case of deviation taken by us our bid shall be out rightly rejected without assigning any reason thereof.

Signature of Authorized representative of company /Agency

Select, Excess (+), Less (-) Less (-)

Tender Inviting Authority: Superintending Engineer O&M Circle , PTCUL, 400KV Kashipur

Name of Work: Supply of Transformer oil at 220KV Sub-Station Mahuakheraganj

Contract No: SE(O&M)/PTCUL/KSP/47/2025-26.

Name of the Bidder/ Bidding Firm / Company :

Sl. No. Item Description Item Code / Make Quantity Units Estimated Rate in Rs. P Addition / Deduction Addition / Deduction Values Currency Convertion against each Item Quoted Currency in INR / Other Currency BASIC RATE In Figures To be entered by the Bidder Rs. P Excise Duty VAT Freight Charges ( Unloading & Stacking) Any Other Taxes/Duties/Levies Other Taxes 2 IIIrd Party i.e DGS&D / RITES etc Inspection Charges @0.34%+Service Tax Less for Cenvat Credit,if any respect of Supplies Under full Excise Duty Category TOTAL GST AMOUNT on Total Qty of Each Item in INR Rs. P

1.01 Supply of good quality, raputed company make transformer oil (as per specification) at 220KV S/s Mahuakheraganj 5.552 KLtr. Excess(+) Full Conversion INR

Total in Figures

Quoted Rate in Figures Select

Please Enable Macros to View BoQ information