Tenders are invited for SUPPLY FOR TOOLS & TACKELS FOR ALL S/DN UNDER PANDESARA DIVISION OFFICE

Date of Opening of Technical Bid: Dt: 11.06.2026 ; 16:00 pm ( if possible )

Date of Opening of Price Bid: Dt: 12.06.2026 ; 16:00 pm ( if possible )

Other Details:-

The Executive Engineer (O&M), DGVCL Pandesara

Officer Inviting Bids :

Division Office, Surat.

The Executive Engineer (O&M), DGVCL Pandesara

Bid Opening Authority :

Division Office, Surat.

DAKSHIN GUJARAT VIJ CO. LTD. Pandesara

DIVISION OFFICE SURAT, pp. Batliboi

Surat Navsari Road, Pandesara, Surat

EXECUTIVE ENGINEER (O&M)

DGVCL, PANDESARA DIVISION,

1. It is mandatory for all bidders to upload scanned copies of original (Notarized/ Self At -

tested copies of original- as specified in tender document) documents in online electronic

forms (e-tendering) in scheduled time with bid and physical documents not required.

2. Bidders have to upload their tender/s documents in online electronic forms (e-tendering)

http://dgvcl.nprocure.com

3. Bidder has to upload scanned copies of Original documents (in PDF form) remained

legible and should not be password protected.

4. Validity of tender: 180 days from the date of opening of Technical Bid.

5. Payment of tender fee & E.M.D pay in RTGS/NEFT (Online) & copy of online receipt shall

have to be uploaded with the bid in online.

6. Copy of GST Number and all other relevant documents for qualification must be carried

out at the time of application of tender. All above documents must be attached online

with tender form.

7. The LOI/AT may be issued with the existing clauses relating to Excise duty, sales Tax/

VAT and statutory variations etc. with a disclaimer that “There shall be revisions with re-

spect to the Prices as well as the clauses of these terms and conditions for which

amendment shall be issued later on once it is Finalized. Besides it shall be stated that

due to Excise Duty and statutory variation clauses and on account of anti-profiteering

measure provision of GST, supplier/ contractor shall require to pass on the benefits of

Input tax credit and reduction in taxes etc. to DGVCL. The detailed methodology for the

same is under finalization and will be issued shortly for implementation. The above shall

be binding on supplier / contractors”.

8. You shall have to arrange the DGVCL inspection for Material or send to NABL or equiva-

lent Laboratory for inspection work as per IS.

All terms and conditions prescribed by the Company for work order will be applicable to

The details specifications are for general guidance and should be followed. If there is any

variation between description of schedule and the detailed specification, the former should

be adhered to, otherwise the letter should be adhered to.

Any dispute is subject to Surat jurisdiction only.

EARNEST MONEY DEPOSIT (E.M.D.):

E.M.D. at the rate of 1% of the estimated cost (i.e. Rs.2,000.00) is payable by online to

DGVCL, Pandesara Division. Cheque are not acceptable.

Following important points pertaining to tender may be noted.

1) Qualifying Requirement of the Bidder:

i) Bidder must have an experience of supply Contract of any Electrical Goods.

Bidder has to submit order copy issued by the client, as a proof of experience

in last three years with any type of Electrical goods supplied in any DISCOM of

Gujarat and or other state DISCOM of India.

ii) The bidder has to pay Tender fee.

iii) The bidder has to pay EMD.

Tender fee and EMD should be paid, otherwise tender will not be considered.

DGVCL bank Account Bank Name: Bank of Baroda

Details for NEFT/RTGS Account Name: DGVCL IND DIV PANDESARA

payment Account Number:

IFSC Code: BARB0INDPAN

If payment make through RTGS/NEFT to the above

account then share your UTR No. To the E-Mail ID:

[email protected]. Also quote your name

 The bidder shall have valid Electrical Contractor License of Gujarat o r a n y

o t h e r I n d i a n s t a t e and registered under goods & service tax act.

2) TERMS AND CONDITION:

The tenderers should thoroughly read all the following clauses before submitting their

online bid. The original copy of the Tender documents Schedule – B duly signed

tender documents, stamped with company’s seal must be submitted along with the

3) VALIDITY OF THE OFFERS:

The offer will have to be kept valid for a period of 180 days from the date of opening

of technical bids. In case finalization of the tender is likely to be delayed, the

tenderer will be asked to extend the same without change in the prices or any terms

and condition of the offer. If any change is made during the original or extended

validity period, the offer will be liable for outright rejection without entering in to

further correspondence in this regard and no reference will also be made.

Prices quoted should be FIRM and on F.O.R. Destination basis (i.e. any office of the

DGVCL Surat Ind Division office).

The offered prices to be indicated strictly as per Schedule-B

5) Goods and Service Tax (GST) :

GST applicable as per Company norms.

6) STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties excluding GST and Cess as

applicable or in the event of introduction of new tax/cess or cessation of existing tax/cess

subsequent to suppliers offer if it takes place within the original contractual delivery date

will be to COMPANY’s account subject to the claim being supported by documentary

evidence. However, if any decrease takes place after the contractual delivery date, the

advantage will have to be passed on to company.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted

for Composition Scheme under GST.

7) SECURITY DEPOSIT:

As per prevailing rules of the Company, you have to pay 10% of contract value as

security deposit in the form of cash or DD issued by Nationalized/Schedule Bank in favour

of DGVCL payable at Surat covers the entire contract period.

8) PAYMENT TERMS:

Payment will be done on quarterly basis. Successful Bidder will submit bill to the

Engineer-In-charge of the DGVCL at the end of each quarter for work carried out during

the quarter. Bill will be checked by Engineer-In-charge of DGVCL and processed for

payment as per procedures of DGVCL. Along with the invoice successful bidder has to

submit supporting documents as required by DGVCL.

If the complaint registered either telephonically or through letter by In-

charge officer of DGVCL will not attained within Six hours from the intimation,

firm has to pay penalty of amount. Rs. 300 plus GST (Applicable Tax) per

occasion per day.

10)CONTRACT PERIOD:

The contract period for this work contract will be till the completion of work order

The bidder shall insure against liability to third parties for any death or personal injury

and loss of or damage to any physical property including the property of the DGVCL

other than the works arising out of the performance of the contract and occurring before

the issue of the last defect liability certificate. Such insurance shall be taken before the

bidder begins any work on the site. DGVCL is not at all responsible for any type of claim

of the bidder or by his employees etc.

All questions, disputes or differences whatsoever which may at any time arise between

the parties to this agreement touching the agreement or subject matter thereof, arising

out of or in relation there to and whether as to construction or otherwise shall be

referred to an Arbitrator(s), appointed under the Provision of The Arbitration &

Conciliation Act, 1996 as amended from time to time and the rules made there under.

As per company’s rule an agreement on stamp paper of appropriate value is to be done

in the prescribed form as per ANNEXURE-I within 15 days from the receipt of the

LOA/LOI. The conditions, specifications, price-schedule and contract work booklet are to

be signed by the bidder. The agreement will be done at concerned circle offices.

(14) Material shall be supplied as per Schedule B Specifications.

(15) If in any Bidders company/firm, the interest (i.e. Shareholding in company and share in

partnership firm) of any

employee of the tendering company or his/her relative as defined in section 2(77) of the

company’s Act.2013 is 10% or more,

the tendering company will not deal with such company /firms at all.

DATE: SIGNATURE OF TENDERER & ROUND

TERMS & CONDITIONS

(1) The successful contractor will have to pay 10% as security deposit before

executing the Work.

(2) The rate for supply of each items should be quoted separately.

(3) The rate should be quoted inclusive of all taxes like excise, Vat packing and

forwarding Charges up to our destination.

(4) The delivery of the materials shall be given at F.O.R. D.G.V.C.L. Surat Industrial

division, Pandesara, Surat or as per instruction of this office.

(5) All the materials will have to be delivered within time limit or as early as possible. For

Any have delay beyond time limit allowed penalty at ½ % per week or

part thereof on The order value for each week subject to maximum 10% of

the order value will be levied. The materials should be of good quality and as per our

standard specification and Requirement. If materials will be found defective due to bad

quality of materials or Workmanship the same will be rejected at your cost and risk

and you will have to replace The same free of charge.

(6) Supplier should keep their offers valid for 30 days from the date of opening tender.

(7) No tender will be accepted unless E.M.D. is paid in cash, cheque or by D.D of any

Schedule bank of Surat and draw in favor of “D.G.V.C.L. “

(8) If the supplier withdraws his offer within the validity period of the tender or fail to

Execute Supply order the amount of E.M.D./Security Deposit will be forfeited and the

material will be purchased through other agency at his risk and cost.

(9) All goods should be insured for safe receipt up-to destination by supplier.

(10) The supplier has to quote GST registration number.GST applicable from time to

time as per government norms.

(11) Company can place repeat order in urgent base up to 50% at the same rate and

Condition after placing of original order.

(12) If form of tender and schedule of rates are not signed by supplier, such tender will

not be considered.

(13) The time limit given in the tender form is inclusive of approval of sample hence

no extra time will be given.

(14) All general terms and conditions prescribed by company supply of materials will be

applicable to the contractor/supplier.

(15) 100% payment will be made by the account payee cheque or NEFT/RTGS on

execution of complete order and on receipt of material and inspection thereof.

(16) The undersigned reserve right to reject or accept any or all tenders without

assigning any reason thereof.

(17) The quantities shown in schedule are approximate and may be increased or

decreased for which no claim will be entertained.

(18) No tender shall be accepted/opened in any case after the due date and time of

receipt of tender irrespective of delay due to postal services, or any other reasons and

that the company shall not be order them assume any responsibility for late receipt

(19) The delivery period will be remaining 15 days.

(20) Income tax at source will be deducted as per Income Tax Rules & Regulation.

(21) The contractor is governed under company’s “booklet “Tender and contractor for

work and all the condition there in will be binding to the contractor.

(22) The cover should be sealed properly i.e. Name of contractor, Name of work, due

date should be mentioned clearly, Full amount of tender & E.M.D. must be paid

otherwise tender will be rejected

(23) DISCLAIMER:

“There shall be revisions with respect to the prices as well as the clause of these

terms & conditions for which amendment shall be issued later on once it is finalized.

Besides it shall be stated that due to Excise Duty and statutory variation clauses

and on account of anti Profiteering measure provision of GST, Supplier/Contractors

shall require to pass on the benefits of Input tax credit and reduction in taxes etc. to

DGVCL. The detailed methodology

for the same is under finalization and will be issued shortly for implementation. The

shall be binding on Supplier/contractors”.

Executive Engineer (O&M)

DGVCL, Panesara. Division,

Subject : Purchase of “SUPPLY FOR TOOLS & TACKELS FOR PANDESARA

DIVISION OFFICE”

Sr.No Material Description Quantity Unit Rate Amount(Rs.)

ELECTRICIAN CARRY

BAG FOR ALL TOOLS

SIZE 250-MM TAPARIA

Total Estimated Amount Rs. One Lakh Fifty

Thousand Only Note :- (The rates are Excluding of

Executive Engineer (O&M)

DGVCL, Panesara. Division,