TENDER FOR RENOVATION OF TRAINING HALL AT KOTA TOP

REF: KOTA/RENOVATION/2023-24/02 DATE: 21.10.2023

SUBJECT: TENDER FOR RENOVATION OF TRAINING HALL AT KOTA TOP - SCOPE OF WORK

and SPECIAL TERMS & CONDITION

Note: Bidders must read these conditions carefully and comply strictly while submitting their bids.

Rates once quoted shall be firm and final, no revision of rates shall be permitted.

The Scope of work includes:

1. Dismantling of old brick work of training hall including removal of windows and toughen

2. Removal and Reinstallation of two AC units installed on above mentioned (point 1) wall.

This also includes providing all electrical connections and charging gas, if required.

3. Dismantling inclined plane PCC in open space

4. Brick masonry work for construction of walls on front and back sides.

5. Plaster work of 18 mm thickness

6. Building paint for both inner and outer side of new brick wall

7. Supply and fixing of False ceiling work.

8. Supply and fixing of ceramic tiles

9. Rebarring into existing RCC columns

10. RCC beam of width 300 mm

11. Steel reinforcement of bar size 10mm

12. Supply and installation of Al frame double leaf double sliding Windows

13. Supply and installation of 60X60 LED lights

Detailed Scope of work as follows:

S.No Detailed Description of Work

1 Dismantling of old brick work

Dismantling brick masonry/reinforced brick masonry along with plaster in cement mortar

manually/ by mechanical means and including stacking of serviceable materials and disposal

of unserviceable materials inside our premises to an unobjectionable place as per direction of

Engineer-in- Charge.

Note : The rates are applicable for all heights / depths and floors including removal of windows,

toughen gates, scaffolding, etc complete.

2 Removal and Reinstallation of two AC units

Removal of two AC units including indoor as well as outdoor unit safely. And then re-

installing them on the storage room wall as directed by Engineering incharge including the

cost of cables/wiring/switches/gas refilling/copper tube/outlet pipe.

3 Dismantling inclined plane PCC in open space

Dismantling of plain cement concrete of any grade manually/ by mechanical means including

disposal of materials inside premises to an unobjectionable place as per direction of Engineer-

Note : The rates are applicable for all heights / depths and floors etc.

4 Brick masonry work for construction of walls on front and back sides

REF: KOTA/RENOVATION/2023-24/02 DATE: 21.10.2023

Brick work in superstructure above plinth level including supplying and laying good quality

bricks conforming to BIS std. of specified class and above, satisfying efflorescene, water

absorption and dimension test as per IS code) in super structure using Cement Mortar 1:5(1part

cement : 5 part coarse sand) including raking out joints, curing, soaking of bricks, providing of

recesses, openings, scaffolding, staging, curing, raking out joints etc. complete as directed.

5 Plaster work of 18 mm thickness

Providing cement plaster finished including cleaning, hacking of base surfaces, scaffolding,

curing, finishing etc. all complete for all heights as per specifications and directions of Engineer-

in-charge including grooves, bands, drip moulder where ever required as specified. also

including providing 20 gauge chicken wire mesh stretched tight at all RCC/ PCC and masonry

meeting points in 300mm wide strips (150mm on on each surface) fixed with G.I. "U" type nails

before plastering.(Payment will not be made separately for chicken wire mesh. Cost to be

included in this).

6 Building paint for both inner and outer side of new brick wall

Preparing surface and painting 2 coats of Anti - Fungal, Anti – Algai Paint of approved make,

shade and quality in all heights of walls incl. providing scaffolding, pitting in plaster to be made

good, cleaning with coir brush & sand paper, curing and supply of all materials and labour

complete. The finished surface shall be even and uniform. The application of paint shall

conform to Manufacturer's recommendation and as per the directions of Enginner-in-Charge.

7 Supply and fixing of False ceiling work

Supplying and fixing in position seamless false ceiling with 12.5 mm thick Gypboard of India

Gypsum, with standard and approved GI supporting arrangement suspended from steel

structure with all accessories such as screws, cleats, adjustable suspension rods, runners and

Tees etc., including making suitable openings for air-conditioning grill, light fittings, troughs

etc., and painting false ceiling board with two coats of approved make and shade acrylic/ plastic

emulsion paints over and a coat of primer complete with all bye works at all locations and

heights including corbelling/ moulding etc. with extra runners, using tape etc.to give a seamless

look and as per drawings and manufacturers specifications and instruction of Engineer

8 Supply and fixing of ceramic tiles

Supplying and laying vitrified ceramic tiles with water absorption less than 0.08% and

conforming to IS : 15622, of approved make, colour and design at all levels and locations using

approved first quality tiles in flooring with or without spacers, laid over a bedding of cement

mortar bed of mix 1:4 to achieve overall flooring thickness as 50mm and a back coat of white

cement slurry and joints filled with white cement mixed with matching pigment complete with

all bye works like covering

with plaster of paris, curing etc. at all leads and lifts and as per specification / instructions of

the Engineer Incharge. The tiles color and size should match with existing tiles in training hall.

9 Rebarring into existing RCC columns

Rebarring work with 10ml inject able mortar epoxy adhesive (Hybrid Urethane

Methacrylate adhesive) or chemical compound of make as approved by Engineer-in-

Charge complete in all respect including drilling and cost of all materials 10 mm dia

(hole size 12 mm dia & depth up to 80 mm)

10 RCC beam of width 300 mm

REF: KOTA/RENOVATION/2023-24/02 DATE: 21.10.2023

Supplying and laying in position RCC of specified nominal mix using 20mm and down size

graded crushed stone aggregate for columns etc. of all types including placing of concrete,

supplying pockets, openings, recesses, rendering if reqd. to give a smooth and even surface

etc. all complete(excluding the cost of reinforcement, but including the cost of centring and

shuttering)for all heights above plinth level in any shape, position, thickness etc. all complete

as specified and directed. Only steel shuttering will be used so as to obtain required finish. The

height of shuttering shall not exceed 1.5 m per lift of concrete.: 1:1.5:3 (1 cement: 1.5 coarse

sand: 3 grade stone aggregate 20 mm nominal size)

11 Steel reinforcement of bar size 10mm

Supplying and placing HYSD steel reinforcement of Grade 500 (TMT) conforming to IS

in position for RCC works including straightening, cutting, bending, placing in position and

binding with 16 SWG black soft annealed binding wire at every intersection, supplying and

placing appropriate cover block all complete including cleaning and making it free from oil,

grease etc. complete-for all heights and depths and conforming to relevant IS code (Make:

SAIL,TATA, JSW, ESSAR, VIZAG STEEL or approved equivalent make conforming to IS code)

12 Supply and installation of Al frame double leaf double sliding Windows

Providing and fixing sliding window with pipe frame & two track section or as directed with

5.0mm thick clear float glass. (a) Two trac bottom Sec No 8687(61.85 x 31.75 x 1.2mm thick)

(b) Two trac top Sec No 8758 (61.85 x 31.75 x 1.3mm thick) ( c) Shutter : 8665 on side(

Top/Bottom Sec No 8663(40 x 18 x 1.25mm thk) (d)Inter lock Sec No 8664(40 x 18 x 1.1mm

Thick) .Jindal sections or equivalent by weight) With 50 to 60 micron powder coated aluminium

13 Supply and installation of 60X60 LED lights

Supply and installation of 60X60 LED square lights of 36 W each. Scope of work also includes

supplying and laying/fixing of wiring and switches for these lights.

The scope of tender is not limited to the work described above. The quantities are tentative and

may vary at site. Hence, Vendor has to take into consideration all the work at site during site visit

and quote accordingly. Tenderer in his own interest is advised to visit the site prior to submitting

Any clarification regarding the work can be had from our department before submission of the tender

or you may contact Mr. Hemant Sharma, Manager Ops, BPCL Kota TOP, Mob. No.

Mr. Devesh Singh, Manager HSSE, BPCL Kota TOP, Mob No.

Mr. Mohd Ibran, Chief Manager Ops I/C, BPCL Kota TOP, Mob. No.

SPECIAL TERMS & CONDITIONS

1. This special terms and conditions is also a part of General Conditions of the Tender.

2. The rates quoted by the tenderer should be inclusive of all taxes, levies, fees etc. BPCL will

not pay any amount towards other taxes, levies, fees and the successful tenderer will have to

adhere to all Govt. rules & regulations etc.

3. The Contractor and his workmen should follow rules and regulations of our Plant.

4. The contractor should follow the safety norms, as applicable in the plant and as directed by

the Corporation from time to time.

REF: KOTA/RENOVATION/2023-24/02 DATE: 21.10.2023

5. The contractor has to ensure overall safety of all the workmen employed by him/her and

should provide safety shoes and helmet etc. The contractor shall also ensure that the safety

shoe, helmet, uniforms is regularly worn by all his workmen. Officer may instruct for stoppage

of work if the safety norms are not complied with.

6. The contractor has to ensure one supervisor’s presence during the job and will be responsible

to ensure safety of the labours working under him.

7. The Contractor will be required to collect all waste / scrap materials generated during the

work in the plant and deposit it at designated places on daily basis & disposed off the same at

designated place on regular basis as per advice of Engineering incharge.

8. You would be required to engage adequate number of manpower so as to carry out all the

work satisfactorily. The persons employed should be of suitable age for brisk working and

should have knowledge about the work, inside the plant. No person above the age of 60 years

or below 18 years shall be employed by you in the plant.

9. The Contractor shall provide all tools, tackles, and consumables etc. that are required to

complete the subject job. In no case, fire water is to be used for cleaning purpose.

10. Tenderer is supposed to visit the site before quoting for the job for acquaints him with the job

Schedule and available facilities at the location. If the Vendor does not visit the site, then it is

presumed that vendor has visited the site and understood all the items of the job thoroughly.

11. Successful tenderer shall also be responsible for and pay the expenses for providing medical

treatment to any of their employees who may suffer bodily injury as a result of any accident.

12. All the taxies, duties, if any or any other extra cost will be borne by the successful tenderer.

13. The payment will be made to the party on basis of actual measurement, wherever applicable.

14. The total landed lowest cost will be considered and any dispute on this term will not be

15. The quantities indicated are approximate and may vary at the time of execution. The

corporation will exercise absolute discretion for operating all or some items of the schedule.

16. Contractor has to remove all the debris from the site of execution and dispose them at suitable

places shown by the Engineer or his authorized representative at site.

17. The contractor shall have to deploy all plant & machineries require to carry out the work

without any additional cost to BPCL.

18. Custody of Materials/Machineries/tools and other spares to be used for the jobs (as per

tender scope of works) will be in the scope of the vendor. BPCL is not liable for any damage

or loss till completion of works.

REF: KOTA/RENOVATION/2023-24/02 DATE: 21.10.2023

19. Time being essence of contract and work to be executed in operating location. The job should

be completed within 5 weeks from the date of LOI. Liquidity damages for delayed work period

will be charged as 0.5 % of contract amount per week of delay of work completion in all

aspects including clearing of site.

20. The vendor shall after paying the requisite security deposit, commence work within 15 days

from the date of receipt of the intimation of intent from the BPCL informing that the contract

is being awarded. The date of intimation shall be the date/day for counting the starting

day/date and the ending day/date will be accordingly calculated. Penalty, if any, for the delay

in execution shall be calculated accordingly.

21. A Letter of Intent is an acceptance of offer by the BPCL and it need not be accepted by the

vendor. But the vendor should acknowledge a receipt of the purchase order within 15 days of

mailing of Purchase Order and any delay in acknowledging the receipt will be a breach of

contract and compensation for the loss caused by such breach will be recovered by the BPCL

by forfeiting earnest money deposit/bid bond.

22. Subject to the provisions of this contract, the vendor shall if ordered in writing by the

Engineer- in-Charge/Site-in-Charge for reasons recorded suspend the works or any part

thereof for such period and such time so ordered and shall not, after receiving such, proceed

with the work therein ordered to suspended until he shall have received a written order to re-

start. The Vendor shall be entitled to claim extension of time for that period of time the work

was ordered to be suspended. Neither the BPCL nor the Vendor shall be entitled to claim

compensation or damages on account of such an extension of time.

In case of suspension of entire work, ordered in writing by Engineer-in-Charge/Site-in-Charge,

for a period of 60 days, the BPCL shall have the option to terminate the Contract as provided

under the clause for termination.

The Vendor shall not be at liberty to remove from the site of the works any plant or materials

belonging to him and the Employer shall have lien upon all such plant and materials.

The contract shall, in case of suspension have the right to raise a dispute and have the same

arbitrated but however, shall not have the right to have the work stopped from further

progress and completion either by the BPCL or through other vendor appointed by the BPCL.

23. The Engineer-in-Charge/Site-in-Charge and Officers from Central or State Government will

have full power and authority to inspect the works at any time wherever in progress, on the

site. The Vendor shall, at all times during the usual working hours and at all other times at

which reasonable notice of the intention of the Engineer-in-Charge/Site-in-Charge or his

representative to visit the works shall have been given to the Vendor, either himself be

present to receive orders and instructions, or have a responsible agent, duly accredited in

writing, present for the purpose. Orders given to the Vendor's agent shall be considered to

have the same force as if they had been given to the Vendor himself. In the event of breach

of above, the same shall be uncovered at Vendor's expense for carrying out such

measurement and/or inspection.

REF: KOTA/RENOVATION/2023-24/02 DATE: 21.10.2023

24. No material shall be removed and dispatched by the Vendor from the site without the prior

approval in writing of the Engineer-in-charge. The vendor is to provide at all times during the

progress of the work and the maintenance period proper means of access with ladders,

gangways, etc. and the necessary attendance to move and adapt as directed for inspection or

measurements of the works by the Engineer-in-Charge/Site-in-Charge.

25. Vendor shall be responsible for making good to the satisfaction of the BPCL any loss of and

any damage to all structures and properties belonging to the BPCL or being executed or

procured by the BPCL or of other agencies within the premises of the work of the BPCL, if such

loss or damage is due to fault and/or the negligence or willful acts or omission of the Vendor,

his employees, agents, representatives or sub vendors.

26. The Vendors shall indemnify and keep the BPCL harmless of all claims for damage to BPCL's

property arising under or by reason of this contract.

27. If it shall appear to the Engineer-in-Charge/Site-in-Charge that any work has been executed

with bad, imperfect or unskilled workmanship, or with materials, or that any materials or

articles provided by the Vendor for execution of the work are not of standards

specified/inferior quality to that contracted for, or otherwise not in accordance with the

contract, the VENDOR shall on demand in writing from the Engineer-in-Charge/Site in-Charge

or his authorised representative specifying the work, materials or articles complained of,

notwithstanding that the same may have been inadvertently passed, certified and paid for,

forthwith rectify or remove and reconstruct the work so specified and at his own charge and

cost and expenses and in the event of failure to do so within a period of 15 days of such

intimation/information/knowledge, the Vendor shall be liable to pay compensation

equivalent to the cost of reconstruction by the BPCL. On expiry of 15 days period mentioned

above, the BPCL may by themselves or otherwise rectify or remove and re-execute the work

or remove and replace with others, the materials or articles complained of as the case may be

at the risk and expenses in all respects of the Vendor. The decision of the Engineer-in- Charge/

Site-in- Charge as to any question arising under this clause shall be final and conclusive and

shall not be raised as a dispute or shall be arbitrable.

28. The Vendor shall at his own expenses arrange for the Safety provisions as may be necessary

for the execution of the work or as required by the Engineer-in-Charge in respect of all labours

directly or indirectly employed for performance of the works and shall provide all facilities in

connections therewith. In case the vendor fails to make arrangements and provide necessary

facilities as aforesaid, the BPCL shall be entitled to do so and recover the cost thereof from

29. From the commencement to the completion of the works, the vendor shall take full

responsibility for the care thereof and of all the temporary works (defined as meaning all

temporary works of every kind required in or for the execution, completion or maintenance

of the works). In case damage, loss or injury shall happen to the works or to any part thereof

or to temporary works or to any cause whatsoever repair at his (Vendor's) own cost and make

good the same so that at the time of completion, the works shall be in good order and

REF: KOTA/RENOVATION/2023-24/02 DATE: 21.10.2023

condition and in conformity in every respect with the requirement of the contract and

Engineer-in-Charge's instructions.

30. While carrying out the job of fixing of toughen glasses of any area, the vendor has to complete

the job within the time frame of 2 days from the date of removal of old glasses from that area.

And during these two days, if required by BPCL, vendor has to provide partition or temporary

arrangement to avoid entrance of insects, dust, water in the offices.

31. In respect of all labour, directly or indirectly employed in the work for the performance of the

Vendor's part of this agreement, the vendor shall at his own expense arrange for all the safety

provisions as per relevant Safety Codes of C.P.W.D Bureau of Indian Standards, the Electricity

Act/I.E. Rules. The Mines Act and such other Acts as applicable.

32. The Vendor will be fully responsible for complying with all relevant provisions of the Contract

Labour Act and shall pay rates of Wages and observe hours of work/conditions of employment

according to the rules in force from time to time.

33. The Vendor will be fully responsible for complying with the provision including documentation

and submission of reports on the above to the concerned authorities and shall indemnify the

Corporation from any such lapse for which the Government will be taking action against them.

BPCL shall on a report having been made by an inspecting Office as defined in the Contract Labour

Regulations have the power to deduct from the money due to the Vendor any sum required or

estimated to be required for making good the loss suffered by a worker(s) by reasons of non-

fulfillment of conditions of contract for the benefit of workers no-payment of wages or of deductions

made from his or their wages which are not justified by the terms of contract or non-observance of

the said vendor's labour Regulation