Tender For hiring of closed body jeep or parallel diesel driven vehicle for 12 hrs under Sevani S/Dn.

The EXECUTIVE ENGINEER (O&M),

DAKSHIN GUJARAT VIJ COMPANY LTD.,

KADODARA DIVISION, Kadodara Surat Road,

GETCO 66 KV S/S COMPOUND, Char Rasta Kadodara,

Ta: Palsana Dist.: Surat –

Sub: Tender For hiring of closed body jeep or parallel diesel driven vehicle for 12 hrs under Sevani S/Dn.

Tenders are invited for three year rate Contract for ARC work for hiring of closed body jeep or parallel diesel

driven vehicle for 12 hrs under Sevani S/Dn. of the Model shall have not been registered before more than

three months as on the date of tender opening (TAXI/MAXI passing) for 12 Hrs. per day duty for DGVCL,

Sevani sub Division.

Sr. Particulars Type of Vehicles

1 Diesel Driven –Taxi/Maxi passing

Utility pickup jeep vehicles

Vehicle (24 hours duty per day) required

The rate shall be quoted for above vehicle as per scheduled ‘B’ of e-tender.

Place: Signature of the Tenderer

TECHNICAL BID FOR PROVIDING VEHICLES FOR DGVCL-Kadodara

1. Scope of Work

1. Tenders are invited for three years rate Contract for ARC work for hiring of closed body jeep or

parallel diesel driven vehicle for 12 hrs under Sevani S/Dn. of the model shall have not been registered

before more than three month as on the date of tender opening (with taxi/Maxi passing) and onwards

for 12 Hrs. per day duty for DGVCL Sevani Sub division.

2. The touring journey covers the areas within Gujarat State and as per the instructions of the Officerin-

3. Vehicle will have to be sent along with well experienced driver having valid driving license with

necessary tools and tackles to meet the normal break-down.

4. The Contractor shall provide stand by vehicle(s) to ensure prompt substitute arrangements.

5. No CNG fitted vehicles will be allowed. Only Diesel Driven vehicles are to be provided.

2. Detail of operation

1. Vehicles will be required as per Schedule-A and Rates should be quoted in Schedule-B.

2. The rates quoted shall be on three year rate Contract. Thus, rates quoted shall remain valid for

complete period of 36 months of execution of order. Without obtaining any confirmation, further

months or the period decided by the competent authority can be extended by accepting authority in

case required by the DGVCL at the same rates terms and conditions of the existing contract. The

DGVCL reserves the right to terminate the contract at any time without assigning any reason by

giving 30 days’ notice in writing. The contractor(s) shall not be entitled to any compensation by

reasons of such termination of contract.

3. Duration of the Contract will start from the date of receipt of order and the contract will be for

months and further extension as decided by DGVCL authority.

4. Normally duty time is for 12 Hours.

5. The contractor will have to fulfill the conditions of contract of Labor Regulations Abolition Act –

1970 and furnish the records failing to which payment will not be made.

6. No tools, tackles and manpower for execution of order will be provided by the DAKSHIN

GUJARAT VIJ COMPANY LTD.

7. The vehicle should be up to date and Diesel Driven only with good clean covers and shall be washed

regularly once a week.

8. The Driver of the Vehicle shall be well dressed as per RTO Rules and behave respectfully with

Officers and staff of the company.

9. Th DAKSHIN GUJARAT VIJ COMPANY LTD. reserves all rights to extend the contract for the

period of 12 months or the period decided by the competent authority if required at the same accepted

10.The Driver should be provided with enough money to cover the cost of fuel, toll taxes, bridge taxes,

Repairs and incidental expenditures while in journey.

11.Opening and closing Kilometers and Kilometers travelled should be got certified and duly signed by

the Officer traveling the vehicles day to day. In absence of such requirements, the bill will not be

12.The Driver should be instructed for the good behavior and to drive the vehicle only in accordance to

the clear directives of the Officer-in-charge. In case, if driving found rough, contractor will have to

replace the Driver with good one.

13.The quantities shown in the Schedule-A and journey Kilometers will be considered from Head

Quarter to Head Quarter.

14.Head Quarter of the Vehicle will be DGVCL, Sevani sub division,and journey kilometers will be

considered from Head Quarter to Head Quarter.

15.It is the whole and sole responsibility of the Vehicle Owner during accident to pay compensation or

damages to the persons involved as per law or Govt. Act.

16.Valid Insurance of the vehicle along with 6 persons travelling will be provided by the contractor at

his own cost during the contractual period.

17.During the journey, all the RTO rules and regulations should be followed scrupulously and contractor

will be responsible for any court matter arise for not observing RTO Rules.

1. Please note that “The rate” quoted by bidder in tender in schedule – “B” will be exclusive of GST

Rate. So it means GST will be applicable as per Government rules. DGVCL shall pay the bill every

month as per agreed rate plus Government taxes applicable from time to time.

1. Income tax and other taxes, if any in respect of Contractor income arising from this contract, shall be

deducted at source as applicable.

2. GST shall be applicable as per prevailing tax structure from time to time.

5.Terms of Payment

1. The contractor shall submit the bills with Certify logbook within 5 days on completion of each month.

2. No advance for hiring of vehicle shall be paid. The Bill in duplicate should be forwarded to D.E.

Sevani Sub division under kadodara division DGVCL. payment will be made by RTGS/NEFT only.

Income tax (if any) will be deducted at source from the R.A.Bill.

6.Price variation

1. Th rates quoted by the contractor shall be based on the fuel (DIESEL) price of Rs.101.66 per liter of

2. Formula for considering Price Variation: - No price variation will be payable on cost of Oil/Tyres,

For every 10 paisa (Ten paisa) rise/fall in price of Diesel per liter, adjustment of 01 paisa (one Paisa)

(increase/decrease) in rate per Kilometer will be given on production of Govt. GR or Dealer.

This Price variation will be applicable to the actual KM traveled during the month.

7.Security Deposit

1. The successful bidder has to pay Security Deposit @ 5% of the order value on acceptance of tender,

within 15 days from the issuance of LOA and it is to be paid in Cash (upto Rs.10,000) or by Demand

Draft in favour of DAKSHIN GUJARAT VIJ COMPANY LTD., Surat. Cheque will not be accepted.

2. In case of any liability arising to the DGVCL on account of the default on your part in carrying out

various functions, the same will be deducted while refunding security deposit.

3. No interest shall be paid by the DGVCL on Security Deposit.

4. The S.D. shall be refunded after satisfactory completion of the contract. The DGVCL reserves the

right to recover any dues outstanding against the Tenderer from the S.D. or towards any loss caused

to the DGVCL owing to negligence or fault of the Tenderer, his servants or agents. The refund shall

be done only on production of No Objection Certificate from the concerned officers, after completion

of successful order.

1. If service of the contractor found unsatisfactory, DAKSHIN GUJARAT VIJ COMPANY LTD. shall

exercise its discretionary power to cancel the order.

2. If contractor fails to execute the order successfully or fails to supply the vehicle at any incidence, the

requirement will be got completed through other agency and if required to pay higher rate, in that

case, difference of rates will be recovered from the contractor.

3. If Tenderer fails to provide the vehicle on any day, as per contract, penalty of Rs.2500/- per day per

Vehicle plus applicable taxes, if any is applicable will be recovered from the current R.A.Bill.

9.Legal aspects

1. Agreement: As per company rules, contractor will have to enter into an work contract agreement

on Stamp Paper of Rs. 300.00 with the company in prescribed format before execution of work

with Notarized. The cost of stamp fees shall be borne by the Successful Tenderer.

2. The Tenderer will have to execute an Indemnity Bond on Stamp paper of Rs. 300/- at his cost

before commencement of order stating that for any accidents or damages to

th contractor's staff / equipment’s or any other persons/vehicle due to nonobservance of safety

measures, DGVCL shall not be responsible.

3. The vehicle supplied should be comprehensively insured. Xerox copy of insurance Policy should

be submitted to this office before placement of order. Insurance for Driver should also be arranged

by the contractor and Xerox copy of the same should be submitted to this office.

4. In case of any dispute or any discrepancy, the decision of the E.E (O&M) DGVCL,Kadodara

Division will be final and binding to the Tenderer.

5. The Tenderer must follow all the rules, regulations and orders of the Labour Laws relating to

engagement of persons by him.

6. The tenderer shall keep all vehicles in operational condition and duly registered with concerned

RTO and copy of each document shall be maintained in the vehicle al time. Copy must be submitted

7. The contractor shall obtain comprehensive insurance policies for all vehicles in respect of all the

insurable liabilities under the MOTOR VEHICLES ACT, The workman Compensation Act (For

Drivers and Conductors), Fatal Accident, Personal Injuries Act, Natural Hazardous, Riots/arson etc

copy must be submitted to DGVCL.

8. The contractor shall obtain necessary license, registrations as legally required.

9. DGVCL shall entitle to recover full amount from contractor for expenses incurred on account of

compliance of any statutory provision or breach of contract.

10.The contractor shall not sublet the contract to any other party. If it is found, subletting the contract,

then S.D. will be forfeited and party will be black listed.

11.All disputes in connection with the Tender/Contract shall be subject to the jurisdiction of the court

situated at Surat.

1. The E.E (O&M) DGVCL,Kadodara Division reserves the right to reject any OR all the tenders

without assigning any reasons thereof.

2. One weekly off will be allowed per week, generally on Sunday or as decided by the concerned officer

or Transport Dept. For any extra absence, penalty will be levied as per Clause No. 8 sub clause 3 per

vehicle. If any vehicle is called on Sunday, the weekly off of the driver will be adjusted on any other

3. PAN No. and GST may be shown separately (Xerox copy attached with technical bid of tender).

4. The Tenderer shall make his own arrangement for the Boarding and lodging of his Drivers, Agents

5. The Vehicle when in service, shall have to parked at the DGVCL premise or as near as the work site,

6. The Tenderer shall ensure that representative on his behalf deputed by him should be in touch with

the D.E (O&M) SEvani Sdn with regard to detailing of vehicle, providing arrangement for substitutes

in case of any vehicles going off road and looking after to general need of vehicle.

7. The Tenderer shall also make his own arrangements for refueling, repairs and maintenance of his

vehicle and provide other vehicle during maintenance or repair period.

8. The vehicle once inspected and approved by the E.E.(O&M) for hire shall not be changed or

substituted by the contractor except on orders or on becoming defective / off road due to accident

break-down etc. In such an event, the contractor shall give immediate intimation to the concerned

officer. Where a change of vehicle is likely to last for more than one week prior approval of the

Transport Manager shall have to be taken.

9. The speedometer of the vehicle must be maintained with full accuracy and in working condition

order at all times. Any defect noticed therein must be rectified at the earliest in a period not exceeding

two days. Till such time, the meter starts the Kms. of journeys for various places shall be decided by

the user Engineers.

10.Tender Fee is non-refundable.

11.The rates quoted by the Tender, the schedule of rates must include all charges of every types such as

Fuel, Levies, Maintenance, Repairs, Driver or contractor’s servant / agent wages etc.

12.Actual payable Toll tax (excluding penalty or other charges) during the official journey, shall be

reimbursed to the contractor on production of proof of payment along with the monthly bill.

13.The DAKSHIN GUJARAT VIJ COMPANY LTD. shall have right to hire the vehicle from other

Agency at the risk and cost of the contractor, in case of default.

14.Price bid shall be evaluated on end cost basis.

11. Validity of Price Bid

The tenderers shall have to keep the tender open and valid for a period of 180 days from the technical

bid opening date or extended date and shall be bound by communication of acceptance dispatched

by DGVCL within the above prescribed time limit.

12.Goods and Service Tax (GST) :

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a

given taxable goods and/or services within the original contractual delivery period. The amount of GST

and Cess as applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess

under GST Laws. GST Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act,

CGST Act, UTGST Act and SGSCT Act, 2017and all related ancillary legislations).

You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder, certifying

that you have not claimed Refund of any applicable GST and Cess, charged to DGVCL or shall not claim

any such Refund, on a future date, from the concerned Authorities and if, any Refund, in respect of such

GST/ and Cess, is claimed by you, it will be immediately passed on to the COMPANY, without making

any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and

Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST act

which be should be clearly indicated in the price bid. Company may at its discretion consider such offer

with presumption of highest applicable rate of GST/Cess prevailing when the price quoted is inclusive

of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of

the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in the price

bid shall be final and any additional GST will have to be borne by the tenderer. In no case additional

amount towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further Statutory

Variation clause will not be applicable in case of Supplier / Contractor has opted for Composition Scheme

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of

tender only and any deviation in the same shall not be accepted. Further, any additional liability of GST

(later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above

as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund received by the

supplier / contractor on account of GST charged from the company; such refund shall have to be passed on

to the company, along with interest if any. Such refund along with interest needs to be passed on suo-moto

by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the rate of

15% per annum if GST charged is not paid / short paid to the government or fail to upload the details or

uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL’s statutory variation clause shall apply.

GST – TDS as applicable shall be deducted from the bill amount.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other

additional item of their inputs / input services under the ambit of the Input Tax Credit provisions under the

GST Act, subsequent to the date of submission of the offer, the same should be passed on to COMPANY

and you should inform such changes to COMPANY from time to time.

Place: Sign and Seal of the Tenderer Qualifying criteria for opening the price bid:

The tenderer should submit the following documents without which their price bid will not be opened and

the tender will not be considered and disqualified.

1. Tender fee and EMD should be paid, otherwise tender will not be considered.

2. P.F. code & ESI Registration is must unless the driving is done by the owner.

3. Cars papers like RTO registration, RTO Tax paid receipt, Taxi-Maxi passing certificate, first party

Insurance etc. OR Bidder desires to purchase new vehicle, have to provide quotation of vehicle and

relevant documents.

4. Copy of PAN Card.

5. GST registration certificate if applicable.

The L-1 shall be decided on the basis of the end cost of Sr. No 1 of Schedule-B.

All above documents should be submitted online only. No physical documents will be pted.

Any information and clarifications that may be required pertaining to this enquiry should be referred to the

E.E (O&M) Kadodara Division Office , GETCO 66 KV SS Compound,

Kadodara, Surat 394

Dakshin Gujarat Vij Company Ltd. reserves the right to reject any OR all Tenders without assigning any

reasons thereof.

12. Document with bid submission

1. Bidder has to upload scanned copies of original (Notarized/Self attested copies of original- as

specified in tender document) documents with bid and no physical documents will be accepted.

2. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form)

remain legible and should not be password protected.

3. In case of short submission of documents with bid and/ or clarification if any required from the

bidder the required details/documents may be asked from bidder in physical form.

13. Tender Fee:

Tender fee (Non-refundable) plus GST as applicable notified in the tender notice should invariably be paid by below

mentioned way otherwise offer will be ignored out rightly. (This is Mandatory)

Bidder should pay Tender Fee by RTGS/NEFT/Online

. If tender fee amount paid by RTGS or NEFT in that case receipt of payment transfer through RTGS/NEFT

must be uploaded in preliminary stage.

 Bidder can pay the Tender fee amount in cash (Up to Rs. 10,000/-) at Cash counter of Kadodara Division,

DGVCL during working days between10:30 A.M. to 04:00 P.M. before the due date and time for submission

of tender. Bidder must be uploaded the scanned copy of Original money receipt of Tender fee paid in

preliminary stage.

The Tender Fees is Non-refundable under normal circumstances. However, if DGVCL decides to scrap/ cancel the

tender, by one or another reason, in which bidders are not responsible for cancellation/ scrap of tender, in such case

tender fee without GST may be refunded to bidder(s), at sole discretion of the DGVCL.

Note: Bidders have to upload Goods and Service Tax (GST) registration certificate in preliminary stage compulsory.

14. Earnest Money Deposit (EMD)

A) Bidders should pay E.M.D. amount by below mentioned way

Bidder should pay EMD Compulsory by RTGS/NEFT/online. EMD amount paid by RTGS or NEFT in that

case receipt of payment transfer through RTGS/NEFT must be uploaded in preliminary stage. Details of

RTGS/NEFT are shown below.

-: Performa of R.T.G.S. Details:-

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch Kadodara branch

3 IFSC Code BARB0KADODA (5TH character is “zero”)

4 Name of Account

DAKSHIN GUJ VIJ COLTD. Ltd.

Account No (Cash Credit

SHOP NO 8,9,10,11, SHATKAR COMPLEX,

AT&PO KADODARA,TALUKA

6 Branch Address PALSANA,SURAT,GUJARAT 394

First the Tender fee & EMD stage will be opened & only if the documents towards payment of Tender fee

& EMD are found in order as per tender requirements specified above, then only the technical bid will be

opened which may please be noted.

Bidders shall submit Technical Bid & Price Bid On-Line only and not in physical form.

Executive Engineer (O&M),

DGVCL, KADODARA DIVISION.