Vacuum Delivery System

1.Supply as per Tender description / specification

1)EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs. 25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender Conditions. 2) In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer Annexure- 6 of Southern Railway Tender conditions.

SECURITY DEPOSIT (SD) (a).Shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of Southern Railway Tender Conditions. In case of submission of security Deposit in the form of Bank Guarantee. (b).Unless otherwise agreed between the Purchaser and the contractor or otherwise mentioned in the tender document, the contractor shall, within 21 days of posting of written notice of acceptance of the offer to the contractor, deposit with the Railway concerned (in cash or the equivalent in Government Securities or approved Banker's Guarantee Bond or any other approved form as stipulated in the tender document) a sum as stipulated in the tender document, towards Security Deposit. (c). Unless otherwise specified in the tender document, Security Deposit should remain valid for a minimum period of 60 days beyond the date of completion of all the contractual obligations of the supplier, including warranty obligations. ( Ref: railway Board letter No. 2022/RS(G)/779/13(E 3402809), dated 21/09/2022 ) (d). please refer Annexure - 5 of Southern Railway Tender conditions.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Inspection by the CONSIGNEE If the total value is below 5 lakhs, inspection will be conducted by the Consignee. Note: (A) Inspection by TPI (Third Party Inspection), as assigned during the generation of the Purchase Order, will apply if the total value exceeds 5 lakhs. (B) The Railway's right to appoint a TPI Agency of its choice is absolute. The Railway also reserves the right to change the TPI Agency at any time by issuing a modification notice for the Purchase Order. (C) The firm is requested to mention the inspection location with full address and pin code.

Note to bidders : As per Southern Railway Tender Condition 3.4.1 (C) -attached below Manufacturer may note that an agent can represent only one firm in a tender and any manufacture cannot submit more than one offer Against a tender through different sole selling agents or one offer directly and Other offers through sole selling agents, in other words, in a tender, either the Indian agent on behalf of the Principle/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same items/product in the same tender. In such a situation all the offers will be rejected. Also a "100% Indian Subsidiary" of the foreign firm cannot bid through another agent. The Relation between the Principal/OEM & Agent or Indian Subsidiary(100% or Otherwise) should be contractually established and clear.

Sample ( If asked by consignee) : ------------------------------------------- Sample shall be submitted to the consignee for approval within 15 days from the date of the Purchase Order. The consignee shall approve the sample within 15 days.

Procurement of the item is restricted to Local suppliers with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Offer of the firm shall be summarily rejected in case of noncompliance of above declaration. For more details please refer para 16.0 of SR Tender Conditions attached with this tender.

Warranty as per consignees requirement or Para 3200 of IRS conditions of Contract or as mentioned in guiding specification, whichever is higher Warranty period mentioned in specification/MDTS is applicable. If warranty period is not mentioned in respective specification/MDTS, standard warranty period as mentioned in IRS conditions is applicable. In case, there is a discrepancy regarding warranty period mentioned in specification/MDTS and standard warranty clause, then warranty period mentioned in specification/MDTS shall prevail. Tenderers should further note that if the Guarantee/Warranty is a part of the tendered specification and/or tender schedule, then any deviation on this count, shall be treated as a technical deviation, which may render their offer technically unsuitable. Bidders are advised to bring such deviation(s) clearly in the technical deviation statement. In case, this deviation is not indicated in the technical deviation statement, it will be presumed that offer is as per the tendered specification in all respect. Any ambiguity in this regard or any other respect shall be to the disadvantage of the bidder. Further, Suppliers shall ensure that the materials are invariably stamped with manufacturers name and month & year of manufacture as may be detailed in drawing/specification of material to enable correct reckoning of warranty.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender condition.

Tenderers shall confirm the following declaration failing which the offers are likely to be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or,if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached.

Bidders are advised to bring such deviation(s) clearly in the technical deviation statement.

For PUBLIC PROCUREMENT POLICY (Preference to Make in India ), please refer Para 16.0 Part B of Southern Railway Tender Conditions

Delivery of Material Free Till Destination, Unloading at Destination is under the Scope of the Supplier

In case, this deviation is not indicated in the technical deviation statement, it will be presumed that offer is as per the tendered specification in all respect. Any ambiguity in this regard or any other respect shall be to the disadvantage of the bidder. Further, Suppliers shall ensure that the materials are invariably stamped with manufacturers name and month & year of manufacture as may be detailed in drawing/specification of material to enable correct reckoning of warranty.

Bank Guarantee towards Warranty obligation ( wherever applicable) For items like machinery and Plant, Costly equipment, capital spares, the tenderer, wherever called upon to do so, shall furnish a Bank Guarantee of 10% of Material value to cover their warranty obligation. The model proforma of the Warranty/Guarantee bond is annexed as Annexure 5.3. It would be the responsibility of the contractor to ensure that Bank Guarantee (BG) required to be submitted by them, should be sent directly by the issuing Bank under registered Post to the concerned Purchasing Authority and, in no case should be brought by the tenderer. That is to say, the firm shall not involve themselves in transmission of the BG between the issuing bank and the purchaser.

TPI ( wherever applicable) 1). TPI Inspection at OEM's premises. 2). Tenderers may refer Annexure 13 of SR Tender conditions under the Link https://ireps.gov.in/ireps/upload/repository/railway/582/161/public/SR_Tender_Conditions_12022025_SR.pdf 3). TPI Agency will be governed by Railway Board Letter No.2022/RS(G)/779/8 Dated.04.01.2023.

Time preference clause is not applicable in this Tender

The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]

PVC Clause Not applicable - in this Tender

The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

Clause : 1. LD will be levied as per terms and conditions of railways. ( Wherever required ) 2. Wherever applicable, and firm fails to submit ePBG/SD amount within time frame, railway reserves the right to cancel LOA duly imposing appropriate pre-determined charges

Have you quoted in the prescribed proforma

Have you kept your offer valid for 90 days.[validity of 120 days is required for items of Machinery and Plants]

Have you quoted price on the basis of free delivery to destination, indicating the break up

Tenderers to acknowledge having read and also accept the Tender Conditions for Electronic Tenders as available at Southern Railway Stores Documents link in the e-procurement website

Have you attached any performance statements with your offer For proof of supply to other railways / production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non- submission of such vital documents may be taken as their not having any such past performance.

Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.

The bidder confirms that Rates and other financial terms quoted in relevant columns offinancial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]

The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/ attached with the tender.

The submission of e-PBG/SD/EMD (whereever Applicable) ------------------------------------------------------------------------------ The submission of e-PBG/SD/EMD (whereever Applicable) in the form of a Demand Draft, method has been discontinued with effect from 15/12/2023, as per RBI letter number BD(T) No.S-1013/17.01.002/2023-24, dated 12/12/2023, and Sr.DFM/TVC Letter number No.A112/TVC/BR&SUS, dated 13/12/2023. Henceforth, you are requested to remit the e-PBG/SD amount directly to the Southern Railway Account Number 03518501011 through digital payment methods such as NEFT/RTGS. If the firm fails to submit ePBG/SD amount within time frame, railway reserves the right to cancel LOA duly imposing appropriate pre-determined charges

SD (if applicable) may be submitted in the form of BG,FDR or through NEFT/RTGS Bank Guarantee ( Whereever Applicable) 1. BG shall be executed on the Non-Judicial Stamp Paper with appropriate value prevailing in the concerned state. 2. As per GCC 2022, Non-Judicial Stamp Paper shall be purchased in the name of the BG executing bank. The Non-Judicial Stamp paper shall be purchased prior to the date of execution of the BG. 3. Sr.DFM/TVC shall be the beneficiary of the BG. 4. The BG number and date shall be mentioned at the top of each page of the BG. Signatures of two witnesses with complete names and addresses shall be placed on the last page of the BG below the signatures of the bank officials. 5. Direct confirmation shall be obtained from the BG executing bank. However, legal vetting of the BG shall be obtained as per the General Procedure in Vogue. Deeds for extension of the validity of the BG need not be sent for legal vetting. (Ref. Law Officer/TVC Letter No. V/C.356/6/BG/2023/Law/TVC,dated 21/06/2023)

Non Execution of PO within Delivery period: --------------------------------------------------------- In case firm fails to execute the contract within original or extended delivery period, the purchaser will be entitled to impose LD for extension of delivery period or may decide to cancel the contract by imposing General Damages, LD/GD will be levied as per terms and conditions of railways.

Packing Condition: -------------------------- Material Should be Securely packed and with Delivery Note.

1.The material should be delivered at the door step of the consignee at free of cost 2. Collection of empty cylinders and supply of refilled cylinders should be done by the firm at consignee end free of cost Delivery address: SR.DMO/G/TVC, RAILWAY HOSPITAL, PETTAH, THIRUVANANTHAPURAM, KERALA-695024. CONTACT NO.75618 71994

Note to Firm ----------------- In case of any damage during supply, the consignment will be rejected, and the consignor will be liable to take back the product from the consignee.

Any damage during transportation will not be accepted

All accessories should be supplied with the equipment

Installation and demonstration should be done by the supplier at consignee end

Special Condition : Details of previous supplies to various hospitals of repute in Trivandrum , India, other Railway Hospitals ,other Government Hospitals with year of sale and contact person should be provided, Performance report from these institution should be enclosed, which can be verified after tender opening.

Special Condition : Should be able to demonstrate the model offered when called for by the administration before finalization of tender.

Special Condition : After sales service required at the place of delivery .Details of after-sales service facilities like address, telephone no, fax no, email ate number of technicians, engineers with their qualification ,inventory for repair and number of equipments serviced by centre should be enclosed.

Special condition : Downtime in case of breakdown should be 72 hours or less falling which standby facilities should be provided . Any delay after 72 hours without providing standby facilities shall attract a penalty of Rs. 1000/--per day or part thereof, which shall be deducted from the AMC charges.

Special Condition : The main equipment should have 3 year Comprehensive Warranty and the successful tenderer should provide a Performance Guarantee in the form of Bank Guarantee for 10% of the PO value or based on Tender policies of stores department .

Special Condition : Original Technical Brochure should be enclosed.

Special Condition : Inter -Se Position of offers would be determined based on the sum of cost of the equipment Comprehensive warranty for 3 years and charges, if any ,towards spares, peripherals etc., offered in the tender.The above specification are the minimum standards required by us and anything better would be acceptable.