On Board Remote Monitoring System (ORMS)

Special Eligibility Criteria

1. 1

   Bulk qty. Order (minimum 80% ): Those firms will be considered for placement of bulk qty. (regular) order who have successfully designed, supplied and commissioned Remote Monitoring System for three phase electric/diesel locomotives over Indian Railway/worldwide.

   Document optionalConfirmation required
2. 2

   Developmental Order (upto 20%): The bidder shall fulfill the following conditions of eligibility for considering them technically suitable for developmental order: Designed, developed, supplied and commissioned minimum 01 (one) no. IGBT based traction equipment and/or Vehicle Control Unit on electric/diesel locomotive over Indian Railway.

   Document optionalConfirmation required
3. 3

   Bidder must fulfill the conditions for responsiveness of offer mentioned in the tender document, failing which, their offer will be summarily rejected.

   Document optionalConfirmation required

Check List

1. 1

   Have you gone through the terms and conditions mentioned in the Tender Schedule, Special Conditions of the tender if any and the CLW BID DOCUMENT [Rev- V] Jan 2026 (copy enclosed)? Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
2. 2

   Have you agreed to supply the tendered stores at the rates quoted by you in accordance with the IRS conditions of contract and in accordance with special and other conditions specified / attached with the tender?
3. 3

   Have you ensured that you have not quoted/ uploaded any commercial/ technical deviations/ financial term in place other than specified in the tender enquiry or otherwise the same will not be considered and will be ignored? Any contract placed after ignoring such financial/ commercial terms at the place other than the specified in tender enquiry will be binding on you.
4. 4

   Have you ensured that you are GST compliant and you have quoted Tax structure/ rates as per GST law?
5. 5

   Have you attached the self declaration certificate for percentage of local content and details of location where local value addition is made?
6. 6

   Have you mentioned the percentage of local content in the relevant para of techno commercial offer form?
7. 7

   Have you read the Public procurement policy: Make In India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
8. 8

   Have you agreed for submission of SD as per the tender condition mentioned in CLW BID DOCUMENT [Rev.V] Jan 2026 (copy enclosed)?
9. 9

   Have you attached relevant document for MSE if you claimed purchase preference as MSE firm?
10. 10

    Have you attached along with the offer a certificate for compliance of OM of MoF dated 23.07.2020?
11. 11

    Have you enclosed signed copy of Bid securing declaration i.e. Annexure A in case you have claimed exemption from EMD?
12. 12

    Have you enclosed signed copy of self certified undertakings i.e. Annexure B ?
13. 13

    Have you noted that this tender is through single bid system (without e-Reverse Auction)?
14. 14

    Have you quoted single freight rate, if any, for supply to any zonal consignee over Indian Railways?

Commercial-Compliance

1. 1

   (a) All the bidders/Tenderers while quoting the rates should clearly indicate HSN Code, the rate of applicable duties and taxes included in the prices quoted by them. Any variation in tax structure/rate shall be dealt with under Statutory Variation Clause (b) All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law. (c) All vendors should have GST Registration Number. (d) GST Act and Rules as applicable from time to time is applicable (e) No bills for payment will be accepted without GST registration. (f) In case the successful tenderer is not liable to be registered under CGST/GST/ UTGST/SGST ACT, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
2. 2

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

   Document optionalConfirmation required
3. 3

   The Firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways.

   Document optionalConfirmation required
4. 4

   Earnest Money Deposit (EMD) : All bidders except those who are exempted from submitting EMD as per relevant para of CLW BID DOCUMENT [Rev.V] Jan 2026 (copy attached), shall be required to submit EMD as per the amount mentioned in the tender schedule. Offers submitted by bidders without EMD who are not eligible for exemption shall be summarily rejected.

   Document optionalConfirmation required
5. 5

   Security Deposit [S.D.] : Bidders must agree to furnish Security Deposit [S.D.] as applicable @ 5% of contract value subject to maximum ceiling limit as mentioned in CLW BID DOCUMENT [Rev.V] Jan 2026 (copy attached) failing which their offers will be summarily rejected. Bidders claiming exemption from paying Security Deposit [S.D.] must upload requisite document towards such claim, along with the offer as per relevant para of CLW BID DOCUMENT [Rev.V] Jan 2026 (copy attached) within 21 days from the date of communication of acceptance of their offer. Security Deposit shall remain valid for a period of 60 days beyond the Warranty Period.

   Document optionalConfirmation required
6. 6

   Annexure A: All Tenderers claiming exemption from submitting EMD/SD, shall be required to sign a bid security declaration as per Annexure-A (copy enclosed). By seeking exemption of EMD/SD by the tenderer, it will be considered that the contents of Annexure- A have been read and unconditionally agreed to and accepted by the tenderers.

   Document optionalConfirmation required
7. 7

   In compliance to Public Procurement (Preference to Make in India), Order2017 - Rev circulated vide Railway Board letter no.2020/RS(G)/779/2/Pt.1 (E-3322671) dated 20.08.24 (Copy enclosed), the Class-I local supplier/Class-II local supplier at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self-certification that the item offered meets the local content requirement for Class-I local supplier/Class-II local supplier. They shall also give details of the location(s) at which the local value addition is made.

   Document optionalConfirmation required
8. 8

   The tender is governed by public procurement (Preference to Make in India) order compliant. Class-I/ Class-II local suppliers shall be required to provide along with the offer a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content.

   Document optionalConfirmation required
9. 9

   Bidders claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] should necessarily enclose relevant document. Bidder may please refer the CLW BID DOCUMENT [Rev.V] Jan 2026 (copy enclosed) in this regard.

   Document optionalConfirmation required
10. 10

    The authorized dealer has to upload the tender specific authorization letter from the manufacturer authorizing him to submit offer against this tender. The tender specific authorization to the tender should be directly from the manufacturer without which, the offer will be summarily rejected.

    Document optionalConfirmation required
11. 11

    All bidders shall confirm declaration as below in compliance of restrictions under Rule 144 (ix) of GFR-2017 and as per Clause 30 of Section II of "CLW BID DOCUMENT [Rev.V] Jan 2026" :- (A) l have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached. (B) (i) "l have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement. I certify that this bidder does not have any TOT arrangement requiring registration with the competent authority ". OR (ii) "I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement I certify that this bidder has valid registration to participate in this procurement." (Strike-out any one of two i.e. (i) or (ii) whichever is not applicable). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation.

    Document optionalConfirmation required
12. 12

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender condition.

    Document optionalConfirmation required
13. 13

    Force Majeure Clause: As per IRS Conditions of Contract.

    Document optionalConfirmation required
14. 14

    The bidder shall give CA Certificate for local content in the quoted item (goods/works/services) at the time of tendering being tender value more than Rs. 10 Cr. However, firm can also furnish CA Certificate at the time of execution of the project, for all contracts above INR 10 crores, the contractor/supplier shall be required to give local content certification duly certified by cost/chartered accountant in practice. For cases where it is not possible to provide certification by cost / chartered accountant at the time of execution of project, the supplier shall be permitted to provide the certificate for local content from cost/chartered accountant after completion of contract, within time limit as mentioned in the contract. In case the contractor/ supplier does not meet the stipulated local content requirement and the category of the supplier changes from class-I to Class- II/Non-local or from Class-II to Non-local, a penalty up to 10% of the contract value may be imposed. However, contract once awarded shall not be terminated on this account [Ref: Section-I, Para-14, Sub Para- 7 of CLW BID DOCUMENT [Rev-V] Jan 2026 (copy enclosed).

    Document optionalConfirmation required
15. 15

    The materials are to be delivered at various consignees situated in different zonal sheds of Indian Railways. Firm should quote a single average freight rate, if any, for supply to any consignee over Indian Railways.

    Document optionalConfirmation required
16. 16

    SFMS-based Bank Guarantee: As per Rly Bds Letter No. 2020/ACII/9/6/e Dt. 07.04.2022 & no. 2025/F(x)-II/10/14 dtd. 17.10.2025, it has been communicated that the online verification of Bank Guarantee submitted by Vendors / Contractors through the SFMS (Structured Financial Messaging System) platform is now enabled in IPAS, (ref. Section-II, Clause 13.4.1 of CLW BID DOCUMENT- (Rev.V) Jan. 2026 (Copy enclosed). Bank Guarantees not issued through SFMS or not verifiable in Railway Accounting System (IPAS) shall not be accepted.

    Document optionalConfirmation required
17. 17

    Vendors who claim for exemption from payment of Earnest Money (EMD) as per the relevant para of CLW BID DOCUMENT [Rev.V] Jan 2026 (copy enclosed) shall have to attach scanned copy of requisite documentary evidence in support of their claim along with offer, failing which the offer will be considered invalid, without Earnest Money and will be summarily rejected .

    Document optionalConfirmation required
18. 18

    GUARANTEE/WARRANTY : (Ref:- As per technical specification No. CLW/C- D&D/ES/3/0554, PART- 0 para 24). 1. The contactor shall warrant that everything to be furnished under the contract shall be free from defects and faults in design, material, workmanship and manufacture, and shall be of the highest grade and consistent with the established and generally accepted standards for stores of the type ordered and in-full conformity with the contract and samples, if any, and shall, if operable, operate properly according to the contract. 2. The warranty for the stores to be supplied under this contract shall be 72 months from delivery or 60 months from date of satisfactory commissioning and acceptance test of the stores, whichever is earlier. 3. The contract shall immediately on receipt of notice of defect depute his engineer to start action for rectification of defects under warranty. 4. In the eventuality of major design modifications during the currency of the warranty period the warranty for such components shall be extended for such period as is mutually agreed. 5. The period of warranty will be extendable in case of recurring problems attributable to defective material or manufacturing. 6. The supplier shall be responsible for carrying out all the modifications at his own cost on any part of the equipment during the period of warranty provided such modifications/ improvements are decided (jointly between contractor and purchaser) to be necessary for meeting the requirements of reliability, performance and safety etc., of the equipment.

    Document optionalConfirmation required
19. 19

    After expiry of warranty, the validity of AMC for 5 [Five] years and extendable upto 7 years (Ref:- Condition for AMC vide Spec. No. CLW/AMC/C-D&D/06 para 7.0).

    Document optionalConfirmation required
20. 20

    Bidders to note that this is a Composite Tender for procurement of: (1) On Board Remote Monitoring System (ORMS) including AMC for 05 years beyond Warranty (the warranty for complete system will be 72 months from the delivery or 60 months from the date of satisfactory commissioning and acceptance test of the item). The evaluation of offers will be based on total cost of ORMS and net present value of the AMC cost of 6th, 7th, 8th 9th and 10 year. The system will calculate net present value of AMC of offer automatically based on which ranking will be done.

    Document optionalConfirmation required
21. 21

    Inter-se ranking position will be based on Group-Wise Total Unit Rate (TUR) for deliveries upto any location over Indian Railways.

    Document optionalConfirmation required
22. 22

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offers: Offers should be valid for 120 days after closing date of tender. Any offer having lesser validity shall be deemed as commercially unresponsive and will be summarily rejected.

2. 2

   Offer of the Firm Price basis- Bidder must quote on firm price basis only. Offers with price variation clause (P.V.C.) will be summarily rejected.