Comprehensive Operation, Maintenance & Repairs of HSCF & SCF Pumps with mechanical and electrical equipment, instruments & accessories of various pumping sections at Vav clear water pumping station under Dharoi RWSS scheme at taluka Satlasana , Dist. Mehsana.

Estimated Cost: Rs.

VOLUME: III, Price Bid O & M of P.M at Vav C.W P.S

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VOLUME: III, Price Bid O & M of P.M at Vav C.W P.S

PRICE BID (SCHEDULES B)

Sr. No. DESCRIPTION

2 BID FORM (WITH PRICE)

4 PRICE BID (SCHEDULES – B)

Break Up Cost of Bid documents for Comprehensive Operation,

Maintenance & Repairs of HSCF & SCF Pumps with

mechanical and electrical equipment, instruments &

accessories of various pumping sections at Vav clear water

pumping station under Dharoi RWSS scheme at taluka

Satlasana & Dist. Mehsana .

VOLUME: III, Price Bid O & M of P.M at Vav C.W P.S

1. This bid is lump sum bid for works of “Comprehensive Operation, Maintenance & Repairs

of HSCF & SCF Pumps with mechanical and electrical equipment, instruments &

accessories of various pumping sections at Vav clear water pumping station under

Dharoi RWSS scheme at taluka Satlasana & Dist. Mehsana.”

2. The Bidder shall quote his firm and fixed lump sum price for the entire work under this Contract,

defined in more details in various sections of this bid document without considering expenses of

insurances for employees & plant machineries.

M of all pumping machinery with associated equipments and accessories etc. located at various

pumping station(s) specified for entire period of Contract. Rates and prices received in any other

formats will be rejected and the Bids will be disqualified.

4. It will be entirely at the discretion of the Employer to accept or reject the Bidders’ proposal, without

giving any reasons whatsoever and the Bidder shall not be permitted to withdraw his bid on this

schedule only will be considered & shall form a part of the Contract Agreement.

6. The wording in the item description is for subject matter guidance only; clause references are

indicative only and all other relevant clauses shall also be referred to. The prices shall allow for all the

works covered under the bid and all liabilities and contractual obligations whether separately

specified or not. Items against which no prices are quoted shall not be separately paid for and the

Bidder shall be deemed to have covered the cost of execution of such items (according to the

requirements of the bid document) in the prices quoted for other items if any.

working of the system as specified, will not be separately paid for by the GWSSB when executed and

shall be deemed to be already covered by other items and rates listed in the price sheets and Lump

sum prices quoted in Schedule.

9. The rates shall be deemed to include any works and setting out that may be required to be carried out

for carrying out of all the works involved.

10. Prices shall be entered in figures and in words. Where there is a discrepancy between the unit, rates

and the amount entered, the later shall govern.

data Sheets and other sections of these bid documents and these documents are to be taken as

mutually explanatory of one another.

VOLUME: III, Price Bid O & M of P.M at Vav C.W P.S

12. A) Bidder shall quote the price exclusive of GST, but inclusive of all other taxes and cess or levies or

duties which shall not be paid extra. While GST will be paid for admissible part of actual work done

at the approved tender rates and tender conditions. GST shall be paid as per prevailing rates at the

time of payment. The TDS shall be deducted at source as per provision of IT rules and GWSSB

B) In case of change in Goods and Service Tax Act (GST), the variation in tax liability on account of

GST on that part of value of contract, for which goods and services are procured after the

implementation of GST in Gujarat, shall be reimbursed/ recovered.

Rates quoted are fixed and shall remain final for the entire period of Contract. No price escalation

shall be considered on any account and no extra payment on this account will be made to the

13. The Bidder shall be deemed to have allowed in his price for provision, maintenance and final removal

of all temporary works of whatsoever nature required for O & M of pumping machinery &

accessories including temporary approach, diverting water, pumping, de watering etc. for the proper

execution of works. The rates shall also be deemed to include any works and setting out that may be

required to be carried out for smooth & uninterrupted execution all the works involved.

14. Income tax: Deduction will be made at source on the contractor’s bill towards Income tax by the

employers as per prevailing rules of the Income tax authority

Payment Terms: Schedule of payment for work is tabulated below.

1 Comprehensive operation and maintenance of pumping On Satisfactory Completion of

machinery with associated mechanical and electrical Every Month

equipment, instruments and accessories at pumping stations

Payment shall be made as & when funds are made available by Head Office after adherence to

department’s fund requirement & procedure thereof. The GWSSB shall not under any circumstances

relax these of terms of payment and will not consider any alternative payments terms. Bidders should

therefore in their own interest note this provision.

15. Payment shall be made as & when funds are made available by Head Office after adherence to

department’s fund requirement & procedure thereof. The GWSSB shall not under any circumstances

relax these of terms of payment and will not consider any alternative payments terms. Bidders should

therefore in their own interest note this provision.

16. 1% of the contract value of work will be deducted from the Running bill(s) on account of

labour cess which is non-refundable.

VOLUME: III, Price Bid O & M of P.M at Vav C.W P.S

17. The Bidder should acquaint him with the pumping station site conditions including the access to

concerned work site.

18. Contractor has to take over all the plants & machinery of pumping station in writing from concerned

Engineer-in-charge after successful completion of trial run of pumping machinery with accessories.

Detailed handed over/taken over notes shall be duly signed by the concerned Deputy Executive

Engineer and the Contractor.

19. The Contractor shall hand over all the equipment and machinery in proper & satisfactory working

condition either directly to the Department and/or any other Contractor authorized by the Department

and as advised. In case of any malfunctioning, the outgoing Contractor shall be intimated in writing

and required repairing and/or replacement shall have to be made by the outgoing Contractor within a

period of maximum 15 days. Only after completion of required repairs carried out to the satisfaction

of the Engineer-in–charge the separate certificate shall be issued for satisfactory handing & taking

over. Only after issue of this certificate from the Engineer–In–charge the amount of security deposit

shall be released.

20. During the process of handing over, if the Contractor fails to repair/replace the malfunctioning

equipment as intimated within 15 days or any reasonable time as decided by Engineer–in-charge, than

the repairs/replacement shall be carried out at the “Risk and Cost” of the Contractor and the

expenditure incurred for carrying out such repairs/replacements shall be deducted from the dues to the

Contractor and/or recovered from the security deposit.

21. Income Tax, Labour cess and any other tax/cess as per prevailing rules of the Government resolutions

shall be deducted from bills payable to agency.

22. The rates to be quoted by the Bidder must include all kinds of taxes/levies/cess applicable to the work

contained in price bid. No extra amount shall be paid to the agency on account of any such tax/cess/

levy by the Department.

23. The Contractor has to maintain cleanliness at all times during the currency of the contract. The

Contractor must keep pumping station & the surrounding open areas clean at all times. Pumping

station must be swept regularly by the helper engaged by the Contractor without any additional cost

to the department. No amount of dirt, dust, refuge, leaves, garbage etc. shall be allowed either in the

pump house or premises & adjoining surrounding areas. The Contractor has to ensure only minimum

allowable leakages from pumps & valves. Under no circumstances leakages from expansion bellows

or delivery pipe lines within the pump house shall be allowed.

24. Record of quantity of water received to the pumping station & water pumped from the pumping

station on hourly basis along with consumption of electric power shall be maintained without fail by

the Contractor. Data of number of pumping hours and quantity of water pumped on daily basis must

be intimated provided to the Engineer–in–charge as well as control room of GWSSB as instructed &

in the required format & mode of communication viz. cellular mobile hand set and/or tab.

VOLUME: III, Price Bid O & M of P.M at Vav C.W P.S

25. Special condition-. Site Familiarization and Taking Over of Existing Installations:

The bidder shall mandatorily visit the site and acquaint himself with all the pumping

machineries, electrical systems, and associated accessories installed and operating at Vav

Clear Water Pumping Station. It is informed that augmentation works involving major

components such as pump–motor sets, transformers, 11 kV panels, LT panels, soft starter

panels, battery panels, and associated accessories are presently under execution, and some of

the new equipment has already arrived at site.

The agency shall assess the working condition of the existing installations and shall take over

the operation and maintenance of all pumping machineries and accessories listed in the

tender documents in “as-is-where-is” condition. The responsibility of operation and

maintenance shall continue until completion of the augmentation works and handing over of

charge to the augmentation contractor, or till the completion/continuation of this O&M

contract, whichever is earlier.

The bidder shall duly fill in the site visit form provided in the tender document and upload

the same online along with the bid submission. Submission of the site visit form shall be

treated as confirmation that the bidder has inspected the site conditions and accepted the

scope and responsibilities accordingly.

26. The agency (contractor) shall pay wages to all deployed labour strictly as per the

prevailing minimum wage rates notified by the Labour Department, Government of

Gujarat. Payment of wages shall be made only through bank transfer into the

respective labourers’ bank accounts. Documentary proof of wage payment shall be

submitted along with the running and final bills.

27. The agency shall comply with all applicable statutory labour laws and shall ensure

deduction and deposit of EPF contributions for eligible labourers under a valid EPF

registration number. Copies of EPF challans and relevant records shall be submitted to

the department along with the bills.

VOLUME: III, Price Bid O & M of P.M at Vav C.W P.S

28. The agency shall maintain pumping logbooks, labour attendance registers, and

preventive as well as breakdown maintenance checklists and records in the prescribed

format. All such records shall be made available for inspection and shall be submitted

to the department as and when required, including at the time of bill submission.

29. Total Depreciated cost of pumping equipment including auxiliaries, accessories and

instrumentation system for all pumping stations for taking insurance policy is Rs.

Signature of Contractor Executive Engineer

P. H. Mechanical Division

VOLUME: III, Price Bid O & M of P.M at Vav C.W P.S

The Executive Engineer,

P. H. Mechanical Division,

Gujarat Water Supply & Sewerage Board,

2nd Floor – Jal bhavan

Opp RTO, Mehsana-Ahmedabad Highway,

Subject: Bid documents for “Comprehensive Operation, Maintenance & Repairs of HSCF & SCF

Pumps with mechanical and electrical equipment, instruments & accessories of various

pumping sections at Vav clear water pumping station under Dharoi RWSS scheme at

taluka Satlasana & Dist. Mehsana.”

Having visited Vav clear water Pumping station site and examined all the volumes (I To III), technical bid,

general – commercial terms conditions & post qualification criteria, technical specifications & data sheets,

including Addenda/Corrigenda/Amendments to the above, for the execution of the above contract, we the

undersigned offer to carry out Comprehensive Operation, Maintenance & Repairs of HSCF & SCF Pumps

with mechanical and electrical equipment, instruments & accessories of various pumping sections at Vav

clear water pumping station under Dharoi RWSS scheme at taluka Satlasana & Dist. Mehsana plant in

Annexure, Bidding Documents, including Addenda/Corrigenda Nos._______________ (insert numbers) for

Lump sum fixed price of Rs. _____ __________ (Rupees

2. I/We agree that

(a) If we fail to provide required facilities to the GWSSB's representative or any other

person/agency by the GWSSB to perform on his behalf for carrying out the

inspection and testing of materials and workmanship

(b) If we incorporate into the works, materials before they are tested and approved by the

Engineer’s representative

(c) If we fail to deliver raw/clear water of required quantity according to the

conditions/stipulations of the contract, the Engineer-in-charge will be at liberty to

take any action including termination of contract and impose at his absolute

discretion any liquidated damages penalties and/or reject the complete and part

portion(s) of the work (s).

3. We undertake, if our bid is accepted, to complete and deliver the works in accordance with the contract

within stipulated time limit as prescribed in notice inviting the tenders inclusive of monsoon, from the

date of issue of Letter of Acceptance issued to us by you.

4. We agree to abide by this bid for a period of 180 days from the last date of submission of bid and it

shall remain binding upon us and may be accepted at any time before the expiry of that period.

VOLUME: III, Price Bid O & M of P.M at Vav C.W P.S

5. In the event of our bid being accepted, we agree to enter into a formal contract agreement with you

incorporating the conditions of contract thereto annexed but until such agreement is prepared this bid

together with your written acceptance thereof shall constitute a binding contract between us.

6. We agree, if our bid is accepted, to furnish performance bond/security in the forms and of value

specified in the conditions of contract of a sum equivalent to 10 % of the contract price or estimated

amount put to tender (whichever is higher) for due performance of the contract.

7. We have independently considered the amounts of liquidated damages shown in various sections of the

bid documents and agree that they represent a fair estimate of the damages likely to be suffered by you

in the event of the work not being completed by us in time.

8. We understand that you are not bound to accept the lowest or any bid you may receive.

(Name of the person)

(In the capacity of)

Duly authorised to sign bid for and on behalf of

(Fill in block capitals)

(Bidders are required to fill up all blank spaces in this Bid Form)

VOLUME: III, Price Bid O & M of P.M at Vav C.W P.S

Gujarat Water Supply & Sewerage Board

Public Health Mechanical Division, Mehsana.

Name of Work: “Comprehensive Operation, Maintenance & Repairs of HSCF &

SCF Pumps with mechanical and electrical equipment, instruments &

accessories of various pumping sections at Vav clear water pumping station

under Dharoi RWSS scheme at taluka Satlasana & Dist. Mehsana”

Sr. Particulars Quantity Rate Unit Place of delivery

➢ The persons or firm submitting the tender should see that the rates to the above schedule are filled up by

the Executive Engineer before the issue of the form prior to the submission of the Tender.

➢ Carting of above materials shall be done by the contractor at his own cost.

➢ The materials shown in above schedule will be issued at free of cost. However, the contractor shall have

to return the balance materials at department store at his own cost else recovery at double of the issue rate

for such material will be effected in view of clause 12-A of the contract.

Signature of Contractor Executive Engineer

P. H. Mechanical Division

VOLUME: III, Price Bid O & M of P.M at Vav C.W P.S

Gujarat Water Supply & Sewerage Board

Public Health Mechanical Division, Mehsana

PRICE BID - SCHEDULE-B

Name of Work: Comprehensive Operation, Maintenance & Repairs of HSCF & SCF Pumps with mechanical and electrical equipment,

instruments & accessories of various pumping sections at Vav clear water pumping station under Dharoi RWSS scheme at taluka Satlasana

& Dist. Mehsana.

Description Qty Rate Per Total Amt.

1.1 Comprehensive operation & maintenance of HSCF & SCF pump sets 09 323839.00 Month

with all associated mechanical and electrical equipment / instruments and

accessories etc. by engaging skilled electrician, Skilled/semi-skilled

operator cum electrician & unskilled helper cum chowkidar as per

requirement; providing & utilising required lubricants, consumables &

stationary; carrying out routine preventive maintenance and need based

minor / major repairs to all the equipment including providing and fitting

of required spares; preparation, preservation and submission of records of

pumping machinery utilisation, energy consumption, quantum of water

pumped etc. as per detailed specifications and directives of the Engineer–

in–charge at Vav clear water pumping station under Dharoi RWSS

scheme at taluka Satlasana & Dist. Mehsana

In Words Rs. Twenty Nine Lakh fourteen thousand five hundred fifty one only.

I / We am / are willing to carry out the work at % (in Figures) (in Words) Above /

VOLUME: III, Price Bid O & M of P.M at Vav C.W P.S

Below the tendered estimated rates mentioned above. (Strike out below whichever is not applicable).

OFFER FOR BELOW: OFFER FOR ABOVE:

Estimated Cost Rs: 2914551.00 Estimated Cost Rs:

Less % Deduct Rs. . Above % Add Rs. .

Net Amount (Figures) Rs. . Net Amount (Figures) Rs. .

Net Amount (In Words) Rs. Net Amount (In Words) Rs.

Signature of Contractor Executive Engineer

Public Health Mechanical Division