Supply, Delivery, Testing, Commissioning & Comprehensive Operation and Maintenance contract for 10 (ten) Years of Truck Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity) 06 Nos. As per VMC tender specifications, scope of work & terms ‐ conditions.

(Technical bid)

4 Name of the work Supply, Delivery, Testing, Commissioning & Comprehensive

Operation and Maintenance contract for 10 (ten) Years of

Truck Mounted Mist Machine (with appx. 8000 Ltr. Tank

Capacity) 06 Nos. As per VMC tender specifications, scope of

work & terms ‐ conditions.

5 Tender fees Rs. 20000; to be submitted in the form of D.D. favour of

(Non Refundable) Municipal Commissioner, Vadodara of any Nationalized

Bank/Schedule bank/Banks mentioned in VMC circular and

payable at Vadodara; On Date 05‐02‐2026up to 16.00 Hrs To be

submitted to the Office of "Solid Waste Management

Department, Vadodara Municipal Corporation, Khanderao

Market Building, Vadodara – 390 001".

6 E.M.D. Rs. 14,54,000/‐ (Rs. Fourteen Lakh Fifty four Thousand Only); to

be submitted in the form of D.D. in favour of Municipal

Commissioner , Vadodara of any Nationalized Bank/Schedule

bank/Banks mentioned in VMC circular and payable at

Vadodara ; on Date 05‐02‐2026up to 16.00 Hrs to the Office of

"Solid Waste Management Department, Vadodara Municipal

Corporation, Khanderao Market Building, Vadodara – 390 001".

7 Pre bid meeting Mail your Queries to [email protected] before 30/01/26

8 Time Limit For Supply As per tender documents.

9 General Condition As per tender documents.

10 Performance Security As per tender documents.

11 Mode of Sending The By Registered A.D. or Speed Post / Courier addressed to, Office

Tender Fee, EMD etc. of "Solid Waste Management Department, Vadodara Municipal

Relevant Documents Corporation, Khanderao Market Building, Vadodara – 390 001".

1.0 TENDER NOTICE Supply, Delivery, Testing, Commissioning & Comprehensive

Operation and Maintenance contract for 10 (ten) Years of Truck Mounted Mist

Machine (with appx. 8000 Ltr. Tank Capacity) ‐ 06 Nos. As per VMC tender

specification, scope of work & terms ‐ conditions.

1. The Municipal Commissioner, Vadoara Municipal Corporation, invites detailed bid

from interested parties for the Supply, Delivery, Testing, Commissioning &

Comprehensive Operation and Maintenance contract for 10 (ten) Years of Truck

Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity) ‐ 06 Nos. As per

VMC tender specification, scope of work & terms ‐ conditions.

2. Sealed tenders, for the above work are invited from the bidders. The bidders shall be

a single entity / JV / MOU / Consortium / association etc., bidding for the Project.

Detailed PQ criteria are mentioned in tender. All necessary documentary evidence

shall be submitted along with the tender.

GENERAL DETAILS OF WORKS

Name of work: Supply, Delivery, Testing, Commissioning & Comprehensive

Operation and Maintenance contract for 10 (ten) Years of Truck Mounted Mist

Machine (with appx. 8000 Ltr. Tank Capacity) ‐ 06 Nos.As per VMC tender

specification, scope of work & terms ‐ conditions.

Tender Fee (Non‐refundable) and EMD :‐

Sr. Name Of Tender Tender Tender Fee EMD Rs.

1 Supply, Delivery, Testing, Commissioning & /2025-26 20000/‐ 14,54,000/‐

Comprehensive Operation and Maintenance

contract for 10 (ten) Years of Truck Mounted

Mist Machine (with appx. 8000 Ltr. Tank

Capacity) ‐ 06 Nos.As per VMC tender

specification, scope of work & terms ‐

Last date of submission of online bid 00‐00‐2025 up to 18.00 Hrs. through E

tendering only,

Address for submission of the Tender fee, EMD and supporting tender documents

Head Of Department (HOD)

Solid Waste Management

Vadodara Municipal Corporation,

Opp. "Solid Waste Management Department, Vadodara Municipal Corporation, Khanderao

Market Building, Vadodara – 390 001".

Bid (Technical) Opening Date 00‐00‐2025 at 11.00hrs onwards.

DOWNLOAD OF TENDER DOCUMENT

The tender document for these work are available on website

www.vmc.gov.in or https://tender.nprocure.com

The bidder shall pay the Tender Fee to the Vadodara Municipal Corporation and

shall have to attach the Demand draft / Pay order issued by any Nationalized

Bank/Schedule bank/Banks mentioned in VMC circular, in favour of Municipal

Commissioner, payable at Vadodara shall be attached with the Pre‐qualification

EARNEST MONEY DEPOSIT

The aforesaid BID must be accompanied by the EARNEST MONEY DEPOSIT as

specified in ‘General Details of Work’ section above. The Bid Security shall be in form

of a crossed demand draft / pay orders in favour of “The Municipal Commissioner;

Vadodara Municipal Corporation of any Nationalized Bank/Schedule bank/Banks

mentioned in VMC circular and payable at Vadodara

SUBMISSION OF TENDER

The completed Tender document shall be submitted at the following address & price

bid through online only.

Tender copy must be accompanied by EMD in the form of Demand draft/ Pay order

of Nationalized Bank/Schedule bank/Banks mentioned in VMC circular only in

favour of Municipal Commissioner, Vadodara. The tenders not submitted in line

with the tender clauses and without Tender fee and EMD in the form specified, will

be out rightly rejected. The Technical bid of only those bidders will be evaluated who

have remitted tender fees and submitted EMD.

OPENING OF TENDER

The Technical bid of package will be opened as mentioned in ‘General Detail of

Work’ Section above, if there is any change, same will be conveyed to tenderers.

Intending bidders or their authorized representative who wish to participate in

tender opening can remain present on the due date and time. Price Bids / Financial

bids of only those bidders will be opened, who are successful in the qualification

Criteria and the Technical Evaluation. The date for price bid opening shall be

informed to the successful bidders at a later date after evaluation of technical bids.

‐ Tender (a complete set of bidding document) fee shall be Rs.20,000/‐ in the form of

Demand Draft/ Pay Order from any Nationalized Bank/Schedule bank/Banks

mentioned in VMC circular in favour of MUNICIPAL COMMISSIONER,

Vadodara, payable at Vadodara, which shall be non-refundable. The fees shall be

paid on 20-02-2026 up to 16.00 Hrs to the Office of Solid Waste Management

Department, Vadodara Municipal Corporation, Khanderao Market Building, and

‐ The tenders are uploaded on VMC’s website www.vmc.gov.in or

https://vmctender.nprocure.com.

‐ Interested Bidders fulfilling the qualifying criteria shall fill online tender on https : //

vmctender.nprocure.com up to 18‐02‐2026 up to 18.00 Hrs, tender fees as mentioned

above shall be paid by the bidder to Office of Solid Waste Management Department,

Vadodara Municipal Corporation, Khanderao Market Building, VMC. Vadodara.

‐ All bids must be accompanied by Bid Security of the amount specified for the Works in the above

Table payable at Vadodara and drawn in favour of VADODARA MUNICIPAL CORPORATION,

Vadodara. Bid Security will have to be in any one of the forms as specified in the tender

‐ All Relevant supporting Documents of Bids must be delivered to Office of Solid Waste Management

Department, Vadodara Municipal Corporation, Khanderao Market Building, Vadodara 390001 on 20‐02‐2026 up

‐ Information for online participation

Internet site address for e‐Tendering activities will be https://tender.nprocure.com

Interested bidders can view detailed tender notice and download tender documents

from the above mentioned website.

Bidders who wish to participate in online tender have to register with the website

through the ‚New User Registration‛ link provided on the home page. Bidder will

create login id & password on their own in registration process.

Bidders who wish to participate in this tender need to procure Digital Certificate as

per Information Technology Act‐2000 using that they can digitally sign their

electronic bids. Bidders can procure the same from any of the CCA approved

certifying agencies, or they may contact (n) code Solution at below mentioned

address and they will assist them in procuring the same. Bidders who already have a

valid Digital Certificate need not to procure the same. In case bidders need any

clarification regarding online participation, they can contact

E‐Mail: URL: https://tender.nprocure.com.

Bidders who wish to participate in e‐Tender need to fill data in predefined forms of

tender fee, EMD, PQ (Technical) or experience details and Price bid only.

Bidder should upload scan copies of reference documents in support of their

eligibility of the bid.

After filling data in predefined forms bidders need to click on final submission link

to submit their encrypted bid. Bidder should also submit Document Fees, EMD,

Technical bid document (those which are not uploaded) & Reference Documents in

hard copy to the department.

GENERAL INSTRUCTIONS

1. The cost of Bid document i.e. tender fees will not be refunded under any

2. EMD in the form specified in Bid document only shall be accepted.

3. The offer shall be valid for 120 days from the date of opening of Technical Bid.

4. Tender offers without tender fees, Earnest Money Deposit (EMD) and which do not

fulfil all or any of the condition or submitted incomplete in any respect will be

5. Conditional tender shall not be accepted. Municipal Commissioner, Vadodara

reserves the right to accept or reject such tenders without assigning any reason

6. Tenderers should carefully fill in the rates against the items mentioned in the

schedule and scrutinize them before submitting the tender. Any variation in rates etc.

will not be allowed on any ground such as mistake or misunderstanding etc. after

the tender has been recommended or accepted.

7. The tenderers shall have to necessarily quote the rate for supply, services &/or work

asked for in the tender and in E price bid only On N-procure website.

8. Tenderers shall have his registered office with telephone. Tenderer having

experience in similar works and good track record shall be given preference while

considering the tenders. Tenderers shall furnish the date on which the firm was

established, the names of all the partners constituting the firm with their residential

addresses and experience in similar works. Tenderers having telephones at the

residence of the proprietor shall state the same in the tender.

9. Municipal Commissioner decision will be final and abiding to all for accepting or

rejecting and any interpretation of terms of the tender.

10 In case the tenderers will try to do any type of corrupt procedure like writing letters /

e‐mails /phone calls / Personal visits to the officers of the Municipal Corporation or

any one after prize bid open will be liable for punishment procedure

11. As per the Bombay Stamp Rules Act 1958, Appendix 1, Article 5, the successful

bidder shall enter in to an Agreement with the Corporation on Rs. 300 Stamp Paper /

Value as per new norms.

12. Bidders shall submit necessary registration certificate like GST number registration

copy & any other if required for execution of such work as per government rules

along with tender document.

13. If required tenderer may visit at our Respective department for general idea of

working and requirements of Truck Mounted Mist Machine with prior

Municipal Commissioner, Vadodara reserves the right to accept or reject any or all

tenders without assigning any reason thereof. This Tender notice shall form a part of

contract document. The tenderers are advised to read carefully the ‚Instructions to

suppliers‛ and ‚Qualification Criteria‛ contained in the tender documents.

Contractor’s Sign HEAD OF DEPARTMENT (HOD)

With seal SOLID WASTE MANAGEMENT

VADODARA MUNICIPAL CORPORATION

INSTRUCTIONS TO SUPPLIERS

1.0 Vadodara municipal corporation invites tender for Supply, Delivery, Testing,

Commissioning & Comprehensive Operation and Maintenance contract for 10 (ten)

Years of Truck Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity) ‐

Nos. As per VMC tender specification, scope of work & terms ‐ conditions.

2.0 The requirement of Supply, Delivery, Testing, Commissioning & Comprehensive

Operation and Maintenance contract for 10 (ten) Years of Truck Mounted Mist

Machine (with appx. 8000 Ltr. Tank Capacity) ‐ 06 Nos. As per VMC tender

specification, scope of work & terms ‐ conditions. and their detailed technical

specifications, scope of work etc are set out in Appendix 1. Interested and qualified

parties, based on qualification criteria set out in Appendix 2, (Online) are requested

to submit information about bidder and a financial Quotation / price bid in a manner

prescribed in Appendix 3 & 4 (Online only). Tenderer has to submit various other

details as per format / details asked for in the Annexure 1 to

3.0 Each tenderer shall submit only one (1) Bid for each of the item, in response to this

Tender Document (TD). Any tenderer who submits more than one Bid for the item

will be disqualified.

4.0 At any time prior 72 hours to the last date and time of submission of Bids VMC may, for

any reason, whether at its own initiative or in response to clarifications requested by

any supplier, modify the TD by the issuance of Addenda. All interested tenderer

shall have to check the VMC / n procure website. The Bidder shall not transfer the

TD to another interested party. Any reply/changes (if required), will also be declared

on above website only.

5.0 Prebid Meeting: online queries Should be Sent via Email before Date:

All interested parties are advised to send their query for any clarifications if they

desire on E mail only. All interested bidder/s must have to submit their queries/

details for which they seek clarifications, on or before 30‐01‐2026‐ up to 18.00 hrs

through email on [email protected]. Any query / letter / verbal communication

etc received after that will not be considered.

6.0 Perpetrations of tender document: Tenderer shall carefully examine the tender documents

and fully inform themselves as to all the conditions and matters, which may in any

way effect the work or the cost Should a Tenderer find discrepancies, error or

omission from the specifications or other documents or should he be in doubt as to

their meaning, he should address query to the concerned authority. Any resulting

interpretation of the tender documents (if required) will be issued to all Tenderers as

an addenda corrigendum. Verbal clarification and/or information given by the

Tenderer shall not be binding on the Corporation.

7.0 Modification of Documents: Modification of specifications and extension of the closing

date of the tender will be published on website only. These shall be signed by

tenderer and shall form a part of tender. If required will be made by an addendum /

8.0 Addenda: Addenda form part of the contract documents and full consideration shall be

given to all addenda in the preparation, evaluation etc. of tender. Tenderer shall

verify the number of addenda issued, if, any and acknowledge the receipt of all

Addenda in the Tender. Failure to do so may cause the Tender to be rejected.

9.0 The Bid shall remain valid for a period not less than 120 days from the date of opening of

tender i.e. technical bid (bid validity period). VMC reserves the right to reject any

Bid, which does not meet this requirement. In exceptional circumstances, prior to

expiry of the original Application Validity Period, VMC may request Applicants to

extend the Application Validity Period for a specified additional period. Applicants

not extending the Application Validity Period when so requested would

automatically be disqualified.

10.0 Earnest Money Deposit (EMD)

11.0 Each Bid shall be accompanied by EMD as Under :

Sr. Name Of Tender Tender No. EMD Rs.

1 Supply, Delivery, Testing, Commissioning & /202526 14,54,000/‐

Comprehensive Operation and Maintenance contract for

10 (ten) Years of Truck Mounted Mist Machine (with

appx. 8000 Ltr. Tank Capacity) ‐ 06 Nos. As per VMC

tender specifications, scope of work & terms ‐ conditions.

12.0 The EMD shall be in the form of a crossed demand draft / Pay Order / Bank Guarantee

in favour of The banks as per VMC circular, Municipal Commissioner, Vadodara on

any Nationalised / Schedule bank / Bank as per VMC circular, Municipal

Commissioner, Vadodara on any Nationalised / Schedule bank / Bank as only,

payable at Vadodara.

13.0 The EMD shall be forfeited in the following cases:

(a) If the Tenderer withdraws itʹs Bid during the interval between the Bid Due Date and

expiration of the Bid Validity Period.

(b) If the successful Tenderer fails to provide the Performance Security deposit within

the stipulated time or any extension thereof provided by VMC;

14.0 Performance Security Deposit:

15.0 The successful Supplier would be required to submit Supply Performance Security

amounting to 5% of the Supply item Order value for procurement part in the form

a crossed demand draft/ Pay Order in favour of The Municipal Commissioner,

Vadodara on any Nationalized Bank/Schedule bank/Banks mentioned in VMC

circular Bank/Schedule bank/Banks mentioned in VMC circular , payable at

Vadodara which will be returned back on successful completion of one year Vehicles

warranty period, where as separate O & M contract Performance Security deposit

which shall be submitted (as mentioned in performance security conditions in detail)

before start of actual O & M work ,which will be returned back on successful

completion of O & M Contract period.

17.0 Formats and Signing of Bid

17.1 The Tenderer would provide all the information as per this TD. VMC would

evaluate only those Bids that are received in the required format and are

complete in all respects. Each Bid shall comprise the following:

(a) Details of the Tenderer in the format set out in Appendix 3‐ Online

(b) Qualification Criteria / Technical bid in the format set out in Appendix 2‐ Online

(c) Financial Quotation/ price bid for Supply, Delivery, Testing, Commissioning &

Comprehensive Operation and Maintenance contract for 10 (ten) Years of Truck

Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity) ‐ 06 Nos. As per VMC

tender specification, scope of work & terms ‐ conditions the format set out in

Appendix 4 in online format only.

(d) Tenderer has to submit various other details and formats duly self-attested and

signed as per Annexure 1 to

(f) The Bidder shall duly sign all the sheets of the Tender Document submitted in

support of their online tender.

(h) All bidders are requested to upload technical bid documents, however if they found

any difficulty in uploading, they can submit the same in physical with tender

technical bid (EMD, Tender fee etc) supporting documents.

18.0 The bidder shall seal the Tender fee, EMD and relevant Tender Document submitted in

support of their online tender in envelopes, which shall be clearly marked as Supply,

Delivery, Testing, Commissioning & Comprehensive Operation and Maintenance

contract for 10 (ten) Years of Truck Mounted Mist Machine (with appx. 8000 Ltr.

Tank Capacity) ‐ 06 Nos. As per VMC tender specifications, scope of work & terms ‐

conditions along with tender number, due date of tender etc.

19.0 The Tender Document submitted in support of their online tender shall be initialled by

an authorized signatory of the Bidder or an Individual, as applicable.

20.0 Sealing and Marking of Bid for submission of Physical Tender supporting

21.0 The envelope for EMD ‐Tender fee and relevant supporting documents must be

superscribed with the following information:

(a) Name and Address of Tenderer;

Tender due date and time;

22.0 If the envelope is not sealed and marked as instructed above, VMC assumes no

responsibility for the misplacement or premature opening of the contents of the Bid

submitted and such Bid, may, at the sole discretion of VMC, be rejected.

Tender shall be submitted through E ‐ tendering only. (On line price Bid is

23.0 VMC reserves the right not to respond to any/all queries raised or clarifications sought

if, in their opinion and at their sole discretion, they consider that it would be

inappropriate to do so or do not find any merit in it. The response to the queries shall

be uploaded only (if found appropriate and required) on www.tender.nprocure.com

24.0 Bid Due Date: As mentioned in tender.

25.0 Bids should be submitted online before 18.00 hours IST on 00‐00‐2025, in the manner

and form as detailed in this PD. Bid submitted by either Hard copy (not as per

format in TD), facsimile transmission or telex or email or in person will not be

accepted and such tender/s will be rejected.

26.0 VMC may, in exceptional circumstances, and at its sole discretion, extend the above Bid

Due Date by issuing an Addendum / corrigendum.

27.0 Opening of Bids and Clarifications

All information must be typed or hand written legibly in English language. All

pages of the pre‐qualification document must be initialled by the applicant. All

corrections, erasures or overwriting, therein, must be initialled by Applicant.

28.0 Technical bid will be opened on 21‐02‐2026 11.00 hrs onwards. VMC would open the

Bids possibly on Bid Opening Date as mentioned above in the ‘General Description

of Work’ for the purpose of evaluation, if there is any change , same will be

intimated to tenderer.

29.0 VMC reserves the right to reject any or all Bids not submitted on time and which does

not contain the information/documents as set out in tender .

30.0 To facilitate evaluation of Bids, VMC may, at its sole discretion, seek clarifications in

writing from any Tenderer regarding its Bid, and can take information from past

purchasers / customers etc as may be required.

31.0 Evaluation

The details given by the applicants in the pre qualification documents will be

evaluated as per qualifying criteria, given in tender. Vadodara Municipal

Corporation reserves the right to restrict the list of pre‐qualified applicant to any

number deemed suitable by it. Vadodara Municipal Corporation’s decision for

interpretation of any term of pre qualification criteria, pre‐ qualifying the applicants

etc. shall be final and binding to all.

32.0 As part of the evaluation, the Bids shall be checked for responsiveness with the

requirements of the TD and only those Bids, which are found to be responsive,

would be further evaluated in accordance with the criteria, set out in this TD.

33.0 The Bid would be considered to be responsive if it meets the following conditions:

(a) It is received /deemed to be received by the Bid Due Date including any extension

(b) It is signed, sealed and marked as stipulated in tender.

(c) It contains all the information and documents as requested in the TD.

(d) It contains information in formats specified in this TD.

(e) It mentions the validity period as set out intender.

(f) It provides information in reasonable detail. (‚Reasonable Detail‛ means that, but for

minor deviations, the information can be reviewed and evaluated by VMC without

communication with the Supplier). VMC reserves the right to determine whether the

information has been provided in reasonable detail.

(g) There are no inconsistencies between the Bid and the supporting documents. A Bid

that is substantially responsive is one that conforms to the preceding requirements

without material deviation or reservation. A material deviation or reservation is one

(i.) which affects in any substantial way, the scope, quality, or performance of the

project, or (ii.) which would affect unfairly the competitive position of other

Tenderer/s presenting substantially responsive Bids.

34.0 VMC reserves the right to reject any Bid, if:

(a) If the tender is incomplete; or

(b) At any time, a material misrepresentation is made or discovered; or

(c) The Supplier does not respond promptly and diligently to requests for supplemental

information required for the evaluation of the Bid.

35.0 In case the Bid is found to be responsive, the Bid would be evaluated in accordance with

the Qualification Criteria as set out in Appendix

36.0 In case the Bid is found to be inadequate, VMC may request the Tenderer for

supplementary informations to the Bid submitted. As part of the evaluation of the

Bid, VMC may also request the Supplier to submit clarifications.

37.0 The Financial Quotations/ Bid of only those Tenderer/s, who meet the Qualification

Criteria, would be opened.

38.0 The Tenderer offering the lowest quotation for the Supply, Delivery, Testing,

Commissioning & Comprehensive Operation and Maintenance contract for 10 (ten)

Years of Truck Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity) ‐

Nos. As per VMC tender specifications, scope of work & terms ‐ conditions as per

formula given in tender would be declared as the Preferred Tenderer for the same.

39.0 Tenderer has to submit the technical presentation in support of their technical bid (if

asked by VMC) with all the credentials and salient features of their Vehicles &

proposal to enable the more technical evaluation of the available proposal, if

required VMC can ask the tenderer to show the live working of the Vehicles and

based on the performance, VMC can take the decision for technical evaluation. This

will be binding to all the bidder.

40.0 Even though agency is qualifying all the above criteria but found to be poor in

performance, in the opinion of class‐I officer of VMC and above cadre, his price bid

will not be opened. It is the discretion of Municipal Commissioner or the Tender

Scrutiny Committee to qualify / disqualify the agency or to open / not to open the

price bid of agency.

41.0 VMC may either choose to accept the Quotation of the Preferred Tenderer or invite him

for negotiations.

42.0 In case there are two or more Tenderer quoting the same price, VMC may in such case

call all such Tenderer for negotiations and select the Preferred Tenderer on the

outcome of the negotiations. The selection in such cases shall be at the sole discretion

43.0 In the event of acceptance of the Preferred Tenderer with or without negotiations, VMC

shall declare the Preferred Tenderer as the Successful Tenderer. VMC will notify the

Successful Tenderer through a Letter of Award (LoA) / order that its Bid has been

44.0 This tender / order will be considered as rate contract for one Year for SITC cum O &

M of Truck Mounted Mist Machine from the date of work order as per tender

requirements and technical specifications of VMC as per tender conditions; as per

PD. Rate sanctioned will be fixed for entire one year RC (Rate Contract) period from

the date of work order. During this RC period if VMC needs more Truck Mounted

Mist Machine with O & M contract; successful bidder has to carry out both SITC & O

& M work at the same approved rates & terms. No price escalation will be given

during RC period. Only change in taxes, duties, govt. levies will be accepted by VMC

& consider for payment. RC period may be extended for further period of One year

by mutual confirmation. Decision of The Municipal Commissioner Shri, VMC will be

final & binding to all. VMC can order for further / extra quantity, if required during

entire RC period.

45.0 Not withstanding anything contained in this TD, Municipal Commissioner, VMC

reserves the right to accept or reject any quotation, or to annul the bidding process or

reject all quotations, at any time without any liability or any obligation for such

rejection or annulment, without assigning any reasons thereof.

46.0 Not withstanding above, the MC‐ VMC, at his discretion, may also split the contract, if

require for timely execution of the work among two of more qualified bidders. MC‐

VMC ʹs decision in this regard shall be final. MC‐ AMC also reserves right to award

the Contract to any of the eligible and qualified suitable Bidder. Splitting of work

will be carried out based manufacturing capacity, past work experience of the bidder,

time frame for execution of work etc and this shall be binding to all bidders. Parallel

contract, if required, can also be awarded on above basis and will be binding to all.

47.0 However, if the VMC decide to put an end to the business relations on breach of any

conditions of the contract no such notice shall be necessary and on event of VMC

decided to put an end to the business relations on breach of any conditions of the

contract no such notice shall be necessary and on event of VMC deciding to

terminate the business, and the R.C. shall stand terminated with immediate effect.

The R.C. can also be terminated by the MC ‐ VMC in the following circumstances:

1) If the firm is debarred or disqualified or ceases to exist or convicted of any

2) If the quality of the item to be supplied is found not up to the ISI standard /VMC

Specifications (as applicable) and found to be not of standard quality.

3) If supply position of the firm is not satisfactory.

48.0 Whenever under this contract any sum of money is recoverable from the RC Holder and

payable to the MC ‐ VMC, Vadodara, or an officer empowered by him shall be

entitled to recover such sum by appropriating in part of whole the Security Deposit

paid by the Contractor, if a security being insufficient or if no security has been taken

from contractor, then the balance of the total sum recoverable as the case may be

deducted from the sum due to the contractor under this or any other contract.

49.0 If any dispute arises about the contract or any terms of contract, Municipal

Commissioner, VMC shall be the sole arbitration and his decision would be final and

binding to all the parties.

50.0 Vehicles shall be inspected / verified by Joint Director (Mechanical) & / or authorized

representative/s of VMC with the specification of VMC (if required) & on approval

same shall be put in working.

51.0 The price escalation or variation clause will not be accepted. Tenderer has to quote the

total price, net including of all taxes & duties etc. and for evaluation and finalization

purpose, the total price will be taken in to consideration. Transportation, Packing,

Forwarding, Insurance charges are included in the indicated price. However any

change in the GST, Govt. statutory levies and taxes etc. will be considered for

payment at actual (for supply and O & M work both) for which contractor will have

to submit necessary documentary proofs as required by department. No other

change will be accepted. For O & M work fuel rate change will be considered as per

the condition and formula given in the tender O & M work part.

52.0 The technical specification and scope of work for Supply, Delivery, Testing,

Commissioning & Comprehensive Operation and Maintenance contract for 10 (ten)

Years of Truck Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity) ‐ 06Nos.

As per VMC tender specifications, scope of work & terms ‐ conditions is given in

Appendix 1, however bidder are advice to personally visit the VMC, SWM, Central

Workshop & zonal Garden Dept. for better understanding of requirement and

working of Vehicles.

53.0 EXTENSION FOR DELAY.

If the supply is delayed by:

a) Force Majeure.

b) Abnormally bad weather, or

c) Serious loss or damage by fire

d) Civil commotion or strike or lockout of their principal workshop.

Any other cause which is beyond the contractorʹs control then upon the happening

of any such event causing delay, the contractor shall immediately inform in writing

to the HOD (SWM) but at the same time his best endeavours to make good the delay.

The HOD. (SWM) in such event can take the final decision regarding the late

delivery penalty for such cause.

54.0 The contractor must follow all the rules and regulations pertaining to the work, labour

etc. Contractor shall have to produce Employee labor license and P. F. license and

must follow rules and regulations as amended in law. The expense of having the

license shall be borne by contractor. Contractor has to maintain PF, ESIC,

Professional tax account of their staff. VMC shall not be responsible for the same.

55.0 PAYMENTS DUE FROM CONTRACTOR.

The Municipal Commissioner shall be entitled to recover costs, damages, or

expenses for which under the contract, the contractor is liable to the Vadodara

Municipal Corporation from any money due or becoming due to the contractor

under the contract or Municipal Commissioner will have the liberty to recover the

amount from the contractor.

56.0 Payment Terms: ‐

As mentioned in Appendix‐1

57.0 PQ criteria are mentioned in Appendix‐2.

58.0 The MC ‐ VMC shall, in addition to his powers under other clauses to terminate the

contract, have powers to terminate his liability there under of the time by giving one

month’s (or such shorter period as may be mutually agreed) notice in writing to R.C.

holder of his desire to do so and upon expiry of the notice, the contract shall be

terminated without prejudice to the right accrued to the date of the termination.

59.0 Successful bidder has to use all virgin material for fabrication/ manufacturing of the

ordered item/ material and has to submit all necessary proofs like Invoice copies of

material purchased, test reports etc as per VMC requirements.

60.0 Contractor shall make payment to their employee/ workers through bank system

61.0 VMC based on prevailing practice of controlling air pollution in the city, can increase /

decrease the work quantum even after award of work & from the running contract at

any time. No compensation for reduction in work will be given in any way. This shall

be binding to the contractor/s.

62.0 No Compensation for Alteration in or Restriction of Work If at any time after the

commencement of the work, the Vadodara Municipal Corporation shall for any

reason whatsoever not require the whole or part of work/supply thereof as specified

in the tender to be carried out, the VMC shall give notice in writing of the fact to the

contractor, who shall have no claim to any payment or compensation whatsoever on

account of any profit or advantage which he might have derived from the execution

of the work/supply in full, but which he did not derive in consequence of the full

amount of the work/supply not having been by reason of any alterations having been

made in the original specifications, drawings, designs and instruction which shall

not involve any curtailment of the works as originally contemplated.

63.0 The Municipal Commissioner, Vadodara Municipal Corporation reserves the right to

reject all or any of the tender including the lowest tender or part of the tender which

in the judgment of the Municipal Commissioner, Vadodara Municipal Corporation

does not appear to be in the best interest of Vadodara Municipal Corporation and the

contractor shall have no cause of action or claim against the Vadodara Municipal

Corporation, its officers, employees, successors, or assignees for rejection of his

64.0 The activity is under essential service, contractor is not allowed to stop this work at any

point of time. If the contractor fails to start the work on time after issue of work

order, then EMD of the contractor shall be forfeited and if the agency is found to be

poor in performance for carrying out awarded work or Notwithstanding, if

contractor stop / leave the work by his own discretion then performance Security

Deposit of the contractor shall be forfeited and additional expenditure for execution

of remaining work shall be recovered through, if be needed, legal proceeding and

Agency shall be debarred / blacklisted subject to approval of competent authority.

65.0 Tenderer has to submit all the relevant information likes;

 Company & Model details for Vehicles quoted

 Availability of local service point.

 Warranty conditions

 Detailed client list to which such type of Vehicles / Vehicles have been

supplied by them.

 Details of Technical experience of tenderer (Supply and O & M work)

 Performance certificates as per tender requirements.

66.0 Special Conditions

a) The bidder has to make the invoices in the name of VMC.

b) Bidder has to instruct the dealers/ O & M work contractor to render after

sale service for the supplies made, and copy of the same to be enclosed with

bid if service will be provided through dealer network. Even in such

circumstances all liabilities will rest on supplier only.

c) On failure of L1 to show the technical presentation &/or live‐ actual working

performance (if asked by VMC) of the Vehicles for technical approval of bid

his tender will be rejected. VMC can ask the Lowest &/or other qualified

bidder/s to submit the Sample unit for checking / verifying the same with

tender specifications and actual requirement‐ working, before finalizing the

bid. On failure of L1 for approval of sample / execution of order the L2 shall

be invited for negotiation and further formalities (as above) if required.

d) The tenderer shall be fully responsible for taking delivery of Vehicles from

the manufacturer/dealer of Vehicles and in no way any kind of relaxation

will be given if there is any problem with the Vehicles received. The tenderer

should see that the design of equipment should be such that which comply

all prevailing RTO/any other Govt authority norms (if any) in Vadodara

city for such type of Vehicles

e) The tenderer must quote for complete job (Supply and O & M). The

tenderer that does not include the complete job as specified in schedule of

tender (specification, scope of work etc.) will be rejected. The successful

bidder shall be responsible for taking timely delivery of Vehicles from

Vehicles supplier if quoted by service provider. The successful bidder shall

be responsible for any fault, shortfall in the Vehicles proposed in the

tender etc or any other requirement which is mandatory for the

completion of successful equipment manufacturing.

f) It will be the responsibility of the tenderer to collect the Vehicles/chassis

from the regional sales office/ depot / port / doc etc of the manufacturer & /

or their authorized dealer and transport the same to delivery location. Any

charges applicable for the same shall be included in the tender offer. Chassis

shall be billed on name of Municipal Commissinor, VMC by chassis

manufacturer for which successful tender has to complete necessary

g) Tenderer has to design the Vehicles as per the requirements of VMC;

keeping in mind the RTO / other Govt. agencies norms applicable in City of

Vadodara for such type of Vehicles and according to the same they have to

supply the fully built unit to VMC, SWM

h) . Failure at any part will be contractorʹs responsibility and will have to bear

i) The successful tenderer will be fully responsible for the safety and security

of the Vehicles when in their possession during the delivery, testing,

commissioning stage and even during the entire O & M contract period.

j) Tenderer has to quote for Model having latest emission norms BS‐VI (min).

Only those Model will be consider for evaluation for which any Indian /

International (as per prevailing norms in India for such Vehicles) approval

certificates attached with tender. Decision for selection of model will be

taken by VMC as per the requirements and will be final and binding to all

k) Necessary design and final approval from RTO / other govt. agencies (as

required) as per latest norms and rules is tenderʹs responsibility. If tenderer

is failed to comply the rules of RTO /other govt. agencies (if any) and submit

the required documents for their supplied Vehicles, same will be rejected by

l) If tenderer is/are company who is operating through authorised service

dealer/ service provider then they have to clearly mention the order and

payment modus of operandi for the tender if awarded to them ,later on

subletting of the work will not be allowed. Necessary documentary proof/s

shall be attached with the tender.

m) The contractor shall ensure that the supervisors and cleaners are all mentally

stable, and are able to communicate properly. They should not pose any

hazard to the general public. Contractor must have to pay the salary through

banks to the workers, drivers and other workforce regularly and contractor

shall be fully responsible for that.

n) This is subject to the jurisdiction of the competent court of Vadodara only. In

case of any claim, dispute of difference arising in respect of a contract, the

cause action thereof shall be deemed to have arisen in Vadodara and all legal

proceedings in respect or any such claim, dispute or difference shall be

instituted in a competent court in jurisdiction of Vadodara city only.

Contractor’s Sign HEAD OF DEPARTMENT (HOD)

With seal SOLID WASTE MANAGEMENT

VADODARA MUNICIPAL CORPORATION

Vadodara Municipal Corporation

Supply, Delivery, Testing, Commissioning & Comprehensive Operation and Maintenance

contract for 10 (ten) Years of Truck Mounted Mist Machine (with appx. 8000 Ltr. Tank

Capacity) ‐ 06 Nos. As per VMC tender specifications, scope of work & terms ‐

The number of Supply, Delivery, Testing, Commissioning & Comprehensive Operation and

Maintenance contract for 10 (ten) Years of Truck Mounted Mist Machine (with appx. 8000 Ltr.

Tank Capacity) ‐ 06 Nos. As per VMC tender specification, scope of work & terms ‐

conditions. However, actual number which will be ordered will be at the sole discretion of

Tender Validity period

The Validity period is 120 days from the date of technical bid opening.

Tenderer has to carry out Design of Vehicles on Minimum BS ‐ VI chassis/ as per the latest

applicable norms of RTO at the time of delivery of completed Vehicles and other govt.

agencies (as required) in Vadodara and Gujarat, keeping in mind the requirements‐

specifications of VMC; otherwise it will not be accepted.

Procurement period (i.e. Delivery Period)

The total procurement period is 90 (or as per delivery schedule mentioned in supply order)

days. However, delivery period will commence from the date of invoice of chassis to the unit

(rear Mist Machine unit) manufacturer by chassis supplier. However unit manufacturer must

have to issue complete procurement order (as per the requirement of chassis supplier) to the

chassis supplier immediately within 7 days from the date of receipt of VMC order. Other

wise late delivery will be considered for such delay period.

Delivery Schedule

As per requirement, VMC will give delivery schedule (if delivery required in staggered

manner/delay) to the successful bidder. The price quoted as per Appendix 4, will be valid for

the entire rate contract period, which will be binding to the Tenderer.

Delivery location: Vadodara, Gujarat at site specified by VMC

For Supply part:

(1) For Chassis: 100% of the Chassis payment as per the invoice (as per the approved

rate in the tender) of Chassis manufacturer / debit note of dealer will be issued to

successful tenderer on receipt of chassis at fabricatorʹs Factory premise against debit

note / invoice and all supporting documents submission by contractor. (chassis shall

be directly procured on name of Municipal Commissioner, VMC) Tenderer has to

submit necessary documents as required by department. Chassis Invoice shall be on

name of Municipal Commissioner, VMC, Vadodara only.

(2) For supply of equipment (for rear Mist Machine unit); preferably after satisfactory

Delivery at our; VMC, preferably within 30 days.

For Operation and Maintenance contract :

Every monthly against satisfactory work, as per certificates of various authorities as

mentioned in the tender.

The Security Deposit for supply part will be paid back only after the completion of

supply warranty period and O & M contract part after successful completion of contract

period without any interest.

Transit Insurance

The Supplier is responsible for transit and all other insurances (as / if required) till the tools/

Vehicles and equipment are delivered at the location mentioned in the Procurement Order.

The Supplier warrants that the Goods supplied under this Contract are new, unused, of the

most recent or current models and those they incorporate all recent improvements in design

and materials unless provided otherwise in the Contract. The Supplier further warrants that

all Goods supplied under this Contract shall have no defect arising from design, materials or

workmanship (except when the design and/or material is required by the Purchaserʹs

Specifications) of from any act or omission of the Supplier, that may develop under normal

use of the supplied Goods in the conditions prevailing in the country of final destination.

This supply warranty shall remain valid for 12 months after the Goods or any portion thereof

as the case may be, have been delivered to and accepted at the final destination indicated in

the Contract or as specifically mentioned in the work order.

The Purchaser shall promptly notify the Supplier in writing of any claims arising under this

warranty. Upon receipt of such notice, the Supplier shall, within 15 days and with all

reasonable speed, repair or replace the defective Goods or parts thereof, without cost to the

If the Supplier, having been notified, fails to remedy the defect(s) within the period specified

above, the Purchaser may proceed to take such remedial action as may be necessary, at the

Supplierʹs risk and expense and without prejudice to any other rights which the Purchaser

may have against the Supplier under the Contract.

Items supplied by contractor must have minimum warranty of 12 months from the date of

delivery against any manufacturing defects etc.

Tender Financial evaluation formula:‐

Note :‐ The decision of lowest rate will be on the basis of rates quoted for supply of Vehicles

and O & M contract of different shifts (for in warranty & out of warranty period)and

will be calculated as under;

Total Cost for A (For Supply Part) = Net rate of each Vehicle x 6 Vehicles

Total cost For O & M Part =

Rate of Tenderer for B: ‐ (for First Year ‐ In Warranty Period)

Rate of tenderer For B = (0.6 x a) + (0.2 x b) + (0.2 x c) Where; (Based on

rate quoted For B a= Rate per 8 Hrs. working shift of O & M work per

Vehicle per day Rs. b= Rate per 12 Hrs. working shift of O & M work per

Vehicle per day Rs. c= Rate per 16 Hrs. working shift of O & M work per

Vehicle per day Rs.

Rate of Tenderer for C :‐ (for Rest Years ‐ Out of Warranty Period)

Rate of tenderer For C = (0.6 x a) + (0.2 x b) + (0.2 x c)

Where; (Based on rate quoted For C) a= Rate per 8 Hrs. working shift of O

& M work per Vehicle per day Rs. b= Rate per 12 Hrs. working shift of O

& M work per Vehicle per day Rs. c= Rate per 16 Hrs. working shift of O

& M work per Vehicle per day Rs

D = Final Rate of Tenderer = Rate of tenderer for B x 0.20 + Rate of Tenderer for C x

Total Cost of O & M ʺEʺ = Final rate of tenderer ʹDʹ x 365 days x 6 Vehicles x 5 years

Total Cost F = Total cost for Vehicle supply A + total cost for O & M work ʺEʺ

The tenderer whose ʺ Total cost ʹFʹ ʺ Found lowest based on above formula will be treated as

first Lowest bidder.

PERFORMANCE SECUTRITY GUARANTEE

for Supply of Vehicles:

As a contract performance security, the contractor shall furnish performance guarantee for

supply part in the form of Bank Guarantee (as per VMC rules) or by Demand draft/ pay

order within 15 days from the date of order for the amount at least 5 % of the ordered

amount from any Nationalized Bank/Schedule bank/Banks mentioned in VMC circular and

made payable to the ʺMunicipal Commissioner, Vadodara Municipal Corporationʺ payable at

Vadodara. If any delay, necessary action will be taken by VMC and will be binding to

successful tenderer.

The performance guarantee shall be returned to the contractor without any interest on the

successful completion of the warranty period, when the contract ceases to be under any

Vehicles supplied by contractor must have warranty of 12 months from the date of delivery

against any manufacturing defects etc.

For O & M contract work:

For Operation and maintenance contract work, Contractor has to submit performance

security deposit which shall be 5% of the one year O & M contract work amount based on

daily 8 hrs working shift approved rate as a contract performance security. This guarantee

(BG) shall be renewed timely (every yearly) till expiry of contract. The contractor shall

furnish performance guarantee in the form of Bank Guarantee (as per VMC rules) or by

Demand draft/ pay order within 15 days from the date of order from any Nationalized

Bank/Schedule bank/Banks mentioned in VMC circular and made payable to the ʺMunicipal

Commissioner, Vadodara Municipal Corporationʺ. Payable at Vadodara which shall be

released after the successful completion of the contract period, subject to no due certificate

from the Corporation, if any amount is due from the contractor even after adjusting from

monthly bills, the same will be recovered from this amount. If any delay, necessary action

will be taken by VMC and will be binding to successful tenderer.

‐ Forfeiture of Security money: ‐ Security amount in full or part may be forfeited in the

following cases:‐

When any terms and conditions of the contract are breached

(i)When tenderer fails to make complete supply, installation, commissioning and testing of

the equipments/ Vehicles and carry out o & m work satisfactorily as per scope of work

and conditions.

The decision of the Municipal Commissioner, VMC in this regard shall be final.

Notwithstanding the provisions of tender, the Supplier shall not be liable for forfeiture of its

performance security, liquidated damages or termination for default, if and to the extent that,

its delay in performance or other failure to perform its obligations under the Contract is the

result of an event of Force Majeure.

For purposes of this Clause, ʺForce Majeureʺ means an event beyond the control of the

Supplier and not involving the Supplierʹs fault or negligence and not foreseeable. Such

events may include, but are not limited to, acts of the Purchaser either in its sovereign or

contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and

freight embargoes.

If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in

writing of such conditions and the cause thereof. Unless otherwise directed by the Purchaser

in writing, the Supplier shall continue to perform its obligations under the Contract as far as

is reasonably practical, and shall seek all reasonable alternative means for performance not

prevented by the Force Majeure event.

TAXES AND DUTIES : ‐

Prices quoted must be inclusive of all & all taxes.

GST (Goods & Service Tax) has come in existence from 1st July, 2017. Contractor/ successful

bidder is bound to pay any amount of GST prescribed by the Govt. Of India as per the terms

of contract agreed upon during the course of execution of this contract.

During the course of execution of contract, if there is any change in rate of GST (Goods and

Service tax) by the government, the same shall be reimbursed/recovered separately by VMC,

subject to the submission of original receipt /proof for the amount actually remitted by the

successful Tenderer/ Contractor to the competent authority along with the certificate from

Chartered Accountant of contractor/successful bidder certifying that the amount of GST paid

to the government and the same shall be intimated/ submitted/ claimed within 30 (thirty)

days from the date of payment.

Remittance of GST within stipulated period shall be the sole responsibility of the successful

bidder/contractor, failing which, VMC may recover the amount due, from any payable dues

with VMC and decision of Municipal Commissioner shall be final and binding on the

contractor/successful bidder in this regards.

Further, the non‐payment of GST to the government may lead to the termination of contract

and forfeiture of Security deposit/performance guarantee amount.

2% TDS will also be deducted as GST TDS, as per prevailing rules/norms.

If imposition of any new taxes/ duties/levies/cess or any other incidentals etc or any change

in the existing taxes/ duties/levies/cess or any other incidentals etc (Including GST) and

imposed during the course of the contract, the same shall be considered at actuals for

payment purpose. Necessary documents shall be submitted by tenderer as required by AMC.

The bidder will make all arrangement at their cost for inspection of Truck Mounted Mist

Machine.This will be carried out by VMC &/or Third Party (if required) along with VMC,

before delivery at factory/depot site (If required). Inspection and commissioning of the Truck

Mounted Mist Machine ‐ will also be carried out at Vadodara at site specified by VMC (if

required). If any discrepancy is found in the material supplied and technical specifications

approved, the same lot shall be rejected and bidder will collect rejected material within seven

days. No claim for the rejected material shall be entertained.

Liquidated damages for delay

Supplier in accordance with the schedule specified in the tender shall make delivery of the

An unexcused delay by the supplier in the supply of its delivery obligations, supplier will be

hold liable and VMC can take actions to forfeit of his performance security, imposition of

liquidated damages and/or termination of the contract by default.

If the supplier fails to deliver any or all of the equipments within the said period, VMC shall

deduct from the contract price as liquidated damages (Late delivery penalty) will be

calculated on the basis of delayed days for delayed quantum (delayed work amount) of work

and rate of calculation will be 2% per month of delivery price will be recovered from the

supplier without any reference to the supplier. The amount of Liquidated damages will be

however subject to the maximum of 10% of the total contract sum.

However, Delay in excess of one hundred (100) days after completion of delivery period may

be cause for termination of contract and forfeiture of all security for performance. Decision of

Municipal Commissioner, VMC in this regard will be final and binding to successful tender/

Contractor’s Sign HEAD OF DEPARTMENT (HOD)

With seal SOLID WASTE MANAGEMENT

VADODARA MUNICIPAL CORPORATION

Vadodara Municipal Corporation

Technical specifications

Truck Mounted Mist Machine

Truck Mounted Mist Machine (Mist Spraying) for Dust Suppression & other Municipal

utility related work having – Appx. 8000 Ltr. tank Capacity & other attachments.

The equipment shall be designed, fabricated, mounted and integrated to the chassis having

EURO VI / BS‐ VI norms & matching all requirements of various govt. agencies / RTO rules/

norms & the following technical specification as the minimum requirement

Functional Requirements: The Vehicle shall be rugged and shall incorporate latest

technological features offered by the manufacturer. The vehicle shall be suitable for use as

Mist spraying unit at various sites conveniently.

Working Principle

Mist sprayer is required for spraying mist in Large area, trees, plants etc for controlling the

dust in air & there by prevention of air pollution. High pressure water fogging which creates

an ultra‐fine fog consisting of very fine water droplets (less than 20 to 25 micron size), with

the rotation system left to right ( 0° ‐ 360° automatic) and raising (0° ‐ 60° automatic).

Wireless remote control for automatic operation which can adjust the throw angle,

oscillation, and start / stop. Electric control panel with on/off command of the blower,

emergency stop, overload protection, phase protection, dry run controller.

All steel Fully forward control driverʹs cab. Cabin should have minimum two nos. foam

padded adjustable seats with seat belts. Cab should have all standard accessories provided by

truck chassis manufacturer and shall confirm to requirements of Latest Motor Vehicles Act.

The truck chassis shall be suitable to handle the specified load, provide satisfactory service envisaged

and shall comply with all provisions of latest Motor Vehicles Act.

The equipment shall confirm to the following minimum requirements/ specifications

Specifications for driver cabin (If cabin not provided by chassis manufacturer, otherwise as

per the standard dimensions, materials and design of chassis manufacturer).

Driver Cabin: All steel welded full forward driversʹ cabin with steel structure and M.S.

Panelling should be provided. It should be dust and water sealed and with sound and

heatproof treatment.

For clear visibility both side wind screen glass with wiper motor/s should be provided, wind

up type front door on both sides should be provided with heavy duty hinges and locking

arrangements. It should be fully painted with glass finish, All‐steel full‐forward control

driver’s cab having easy maintenance facility and provision for maintenance of various

engine, electric, chassis related parts. Necessary controls and other provisions as per latest

RTO rules must be provided inside the driver cabin. Proper lighting and seating

arrangements for driver and co driver with metallic pouch for keeping log diary should be

provided. The chassis must have following minimum technical specification:

1. ENGINE: Six cylinder, water cooled diesel engine having

engine capacity minimum of 180 PS @ 2400 rpm

or as per CMVR/ARAI approval with turbo

charger with intercooler. It must have EURO‐ VI

/ BS‐VI emission norms.

2. MIN.TORQUE: 700 N‐m at Rated RPM as per CMVR / ARAI Approval.

3. AIR FILTER: Oil bath type, remote mounted or dry type its equivalent / as per

CMVR / ARAI Approval.

4. CLUTCH: Single plate, dry friction type and outside diameter of clutch lining

350 MM minimum.

5. GEAR BOX: Synchromesh Min. 5 forward and 1 reverse.

6. FRONT AXLE: Heavy duty, forged I beam, Reverse Elliot type or semielliptical / as

per CMVR / ARAI Approval.

7. REAR AXLE: Single reduction, hypoid gears, and fully floating

axle shafts / as per CMVR / ARAI Approval.

8. STEERING: Power assisted – Hydraulic type

9. BRAKES: Pneumatic foot operated. Parking brake‐spring

actuated parking brake acting on rear wheels /

as per CMVR / ARAI Approval.

10. FRAME: Ladder type frame with riveted/bolted cross

members side members are of channel section /

as per CMVR / ARAI Approval.

11. SUSPENSION: Semi elliptical leaf spring at front and rear / as per CMVR /

12. WHEEL & TYRES: Min. Tyres‐11.00 X 20 ‐ 16 PR Number Of wheels:

Front: 2, Rear: 4; Spare: 1 / as per CMVR / ARAI

13. FUEL TANK: 150 litres capacity minimum.

14. CAB: All‐steel full‐forward control driverʹs cab

15. ELECTRICAL SYSTEM: System voltage‐12 Volts / 24‐ Volts.

16. WHEEL BASE: Suitable with system design

17. GVW: more than 16,000 Kg

Water Sprinkler (Mist spraying) Unit :‐

Water Sprinkler (Mist Spraying) unit on above Cab ‐ Chassis is required to design & install

for Spraying water / Mist as per site requirement for Dust Suppression in the air. It shall have

throw capacity of > 30 meter for 20 to 25 micron size droplet (In no wind condition).

Following are the minimum requirements.

Running Time Water Full :Flow 55LPM

(Appx. Requirement ‐ not Low Flow

more than) 15LPM

Control Panel : Following operations shall be controlled

from control panel for ease of

operation & better control.

Start/Stop, Tilt Up/Dn,

Left/Right, On/Off Auto turn,

Automatic turning rotation system left to right ( 0° ‐

: 360° automatic) and raising (0° ‐

Operation Temperature +10C:to + 500 C

No.of Nozzles (Appx.) 20 / as

: per system design.

 Special Features shall be required in the unit.

Booster Pump of reputed make with 4 to 6 Bar pressure shall be provided.

Automatic water valve Between Tank & Cannon shall be provided

Automatic Turning System shall be provided for cannon.

Water Drain Valve also shall be provided.

Filter System with 500 micron filtration capacity shall be provided between tank and

system to avoid dust , waste etc. entering in to the system.

Pressure Gauges shall also be provided to monitor system pressure etc.

 Water Tank &Generator :‐

Robust tank with appx. 8 CuM Capacity ( for 8000Ltr ) shall be designed, fabricated &

mounted. Truck Mounted Water Tanker shall be fabricated from minimum 4mm Wall

Thickness with 2 Baffles and 3 Filling Points on the Top. All necessary support etc for the

tank shall be provided for proper mounting. The Water Tank shall be designed According to

Truck Chassis & rest system requirements & designed.

STANDARD FITMENTS IN VEHICLE :‐

- A) FOOT STEP (OUT SIDE)

- B) LADDER PIPE ON THE SIDE WALL (LEFT).

- C) TAIL LAMP GUARD

- E) RADIUM TAPE AT SIDE AND REAR FOR SAFETY.

Suitable hook at front & rear shall be provided for toeing purpose.

Painting: The body should be sand blasted prior to coating/painting. The body shall be

coated with one coat of zinc rich primer & then with two coats of synthetic enamel paint to

ensure long lasting structure suitable for use under hostile conditions. Colour shade shall be

as specified by the VMC. The logo/ message of, capacity of equipment and any other

information asked by the VMC shall be painted on the body. The paint shall be of good

quality and of ICI / Asian / Johnson & Nicholson / Burger / Nerolac make.

The supplier should paint/ provide number and messages on the body as per VMC

o All welding work must be MIG welding only. All necessary finishing shall be carried

out prior painting. Welding wire shall be of ESAB/ADOR/L&T only.

o All angle and channels and other raw materials are as per Indian standard.

o All MS material shall be of Tata / SAIL/ Indalco / Jindal / Vishakhapatnam steel/

Essar /Ispat/ (for angle/ channel if not available of above brand then it shall be of

IS/ISO approved make) only.

Inspection of the fully built unit will be done by Exen. mechanical department or his

representative and during inspection if any minor modification/suggestion

recommended for better working of the system, same shall be implemented by

All required safety & warning control system & mechanism should be provided in

 Party has to submit the latest test certificate/report for quoted model of ARAI /

CMVR / approved authority confirming BS‐VI / BS‐VI as applicable, along with its

Tenderer has to furnish the following details.

 Engine H.P. at RATED R.P.M.

 Transmission details.

 Specification & details of Generator / Prime Mover / Suitable system which shall be

provided by tenderer for Mist spray operation.

 Gross and net load capacity.

 Party has to submit the list of their authorised service centres in the Vadodara,

 Any other relevant technical details.

OTHER INSTRUCTIONS:

The tenderer shall offer the Model which is current standard model of production,

also which is substantially the same as one proved in successful use.

A standard and recommended tool kit shall be supplied along with the Truck for regular

maintenance of the vehicle and all fittings and attachments.

INSTRUCTION MANUAL:

Copies of each operation instructions manual, service manual and spare parts list

shall be supplied with each Vehicle.

The successful tenderer shall make arrangement for testing/ demonstration of the

Truck Mounted Mist Machine both at the works of manufacturer (if required) and at

the Municipal site (as may be required). The tenderer shall issue a test certificate for

the performance of the Truck Mounted Mist Machine.

Contractor’s Sign HEAD OF DEPARTMENT (HOD)

With seal SOLID WASTE MANAGEMENT

VADODARA MUNICIPAL CORPORATION

Vadodara Municipal Corporation

APPENDIX ‐ 1 (Continue)

Scope of Work For O & M Contract

The scope of work is Comprehensive, Operation & Maintenance Contract of Truck Mounted

Mist Machine (with appx. 8000 Ltr. Tank Capacity) ‐ 06 Nos. of VMC for the period of

years as per specification and conditions mentioned in the tender document. The contractor

shall have to commence the work with in 7 days from the date of issuance of Vehicles to them

by VMC and shall have to scale it up to the expected level within 15 days. The O & M

Contract will be for a period of 5 years from the date of commencement of work subject to

annual renewal as mentioned in the document. The same can be extended for a further

period of 2 (Two Years) Years by the corporation and on the terms and conditions mutually

agreed upon in writing.

Contractor has to every day provide vehicles to SWM dept / Garden / Concern department /

related dept. in various zone / area of VMC. These Vehicles will be deployed with staff of

garden / concern deptt for and other garden work related activities as informed by officer of

SWM dept / Garden deptt/other related deptt. of VMC timely and efficiently on 24 x 7 basis

throughout the year as per the VMC requirement during the contract period. These vehicles

will be provided either at zonal SWM dept / Garden / Concern department or will be

distributed through Garden / Concern department centrally of VMC based on work

requirement. Contractor has to shuttle the vehicles between various locations/ gardens/ parks

/ areas as defined by officer of SWM dept / Garden deptt/other related deptt. of VMC timely

and efficiently. Contractor has to operate the all vehicles for water spray / mist spray to

control the dust in the air promptly and with necessary care. All instructions given by officer

in charge of SWM dept / Garden / Concern dept. for proper recording of work done in each

shift / trip etc. shall be implemented by contractor. Every day vehicles shall be cleaned by

contractor, so that no bad smell or odour should come out from the unit. He has to keep

vehicles neat and clean. Contractor has to provide one skilled driver and one labour with

each Vehicle during the entire working time.

The operation of vehicles shall be confirming to Operation manual of the Vehicles

manufacturer. The repairs & maintenance shall be carried out, as per the practice prescribed

by manufacturer/instructed by VMC.

The Contactor shall ensure that his personnel report work every day at designated time and

continue working throughout the day. The contractor shall make provision for presence of

requisite manpower during national holidays and festivals so that the work is not affected at

any site in the Vadodara city. The corporation for working on holidays, national holidays and

festivals will make no separate payments. The Contractor should ensure presence of his

workforce at the specified time. The contractor shall not be paid for any overtime charges for

working at late hours so as to complete the scope of work and maintain the cleanliness at

various locations.

The corporation has the right to charge the contractor for any damage caused to corporation

assets and the same shall be recovered from the contractor with immediate effect. Contractor

has to keep enough spare/stand by units for preventive and breakdown maintenance of all

the equipments as per the unit/equipment manufacturer’s guideline and this will be verified

by the Engineers of Central Workshop, at any time for smooth and uninterrupted working of

It is unlawful for the contractor to dump / Spray Water upon any street, alley or other

publicly owned property unless expressly authorized by the corporation for special

collection programs.

Contractor has to submit daily/weekly/monthly report of their work to the respective VMC

• Providing 06 Nos. Truck Mounted Mist Machine as per the specifications &

requirement given in the tender document and daily operation and maintenance of

these vehicles for complete duration of the contract period.

• Procure, provide, and maintain necessary tools, equipment machinery, manpower,

fuel etc. for Truck Mounted Mist Machine.

• Water / Mist Spray work related work through these Vehicles shall be done on

Designated site as instructed by VMC officials.

• The monitoring of the complete system will be done by Garden / concern dept. of

VMC. The GPS system shall be integrated with central command centre other

location (As per VMC requirement) as instructed by VMC.

• The work with Truck Mounted Mist Machine shall be done at least 8 hours a day by

each Vehicle. However the actual timing may be reduced or extended by VMC as per

the requirement site conditions and need of work.

• Contractor should procure / maintain / keep in stock, necessary tools, equipment,

machinery, manpower, fuel, spares etc for the Truck Mounted Mist Machine in use.

NO extra payment for these shall be made.

The scope of work shall consist of operation and maintenance of Truck Mounted

Mist Machine owned by Vadodara Municipal Corporation including supply of all

spares and include the following;

1. Services of an operator cum driver ‐ labour (one each on vehicle) and other

manpower if required for O & M including technical support of service engineer /

technical person from successful bidder’s office as per requirements and to carry out

operation of Vehicle and related activities in VMC as per the direction of Vadodara

Municipal Corporation on a normally 8 Hours shift which may be in day or as per

the AMC’s requirement.

2. The quoted rate are based on a 8 hours / 12 Hours and 16 Hours operation of the

Vehicle, which includes

a. The time taken for spraying water / mist at the site,

b. Moving the vehicle from one place to another,

c. Moving the vehicle from parking place to other areas and back,

d. Lunch break of operation (not included) ‐ time will be decided & Communicated

by Zonal SWM dept / Garden dept. / Concern dept. officer as per work and route

e. Water / Mist spray work & / or other official activity on road / on site.

Successful bidder shall make the arrangement of operator accordingly.

3. The bidder shall have to submit schedule of maintenance and carry out the general

daily preventative maintenance as recommended by OEM in addition to minor

break downs as per the schedule of maintenance. Major/ Break down maintenance, if

required/incises will be permitted on written instruction to VMC. Daily preventative

maintenance shall also include oiling, greasing, etc of all movable parts.

4. Routine maintenance and servicing of Vehicle including replacement of Hydraulic

oil, engine oil, other oil and coolant liquid etc. Same shall in the scope of Contractor

and remains to be kept in stock according to the requirement and maintenance

schedule as recommended by OEM.

5. Vehicle shall be cleaned daily and service once in a month.

6. Routine consumable spares inventory shall be provided by bidder and maintain

minimum inventory to avoid any hassle in operation of Vehicle. The list of routine

consumable spares shall be submitted along with this offer.

7. All running/major repairs and break down repairs of entire Vehicle shall be in scope

of work including all necessary spares/accessories etc required for smooth and

uninterrupted operation of Vehicle.

8. The equipments (Vehicle) shall be parked at any locations suggested by Zonal SWM

dept / Garden dept. / concern dept. on day‐to‐day basis and shall be operated under

the supervision of SWM dept / Garden / Concern dept. User department. Parking

facility shall be provided by the VMC Zonal SWM dept / Garden / Concern dept. The

Vehicle shall be parked during the non‐working hours at the place directed by Zonal

SWM dept / Garden dept. / Officer‐in‐charge. Safety & Security of Vehicle at non

operative hours shall be ensured by contractor at their own cost.

9. All safety equipments required on Vehicle like Fire extinguishers, emergency

rechargeable torch, anchor etc shall be provided before starting of contract and kept

on Vehicle during operation and maintenance period.

10. Day to day report/log sheet / computer record of operation and maintenance shall be

filled in by the bidder staff and same shall be submitted to Zonal SWM dept /

Garden dept / user dept operation in charge on next day. The design of report shall

be given by VMC operation in charge and same shall be followed by bidder.

11. Bidder shall depute one person between all Vehicle as supervision to synchronize

day to day routine work management, repairing of Vehicle and follow up the

instructions given by user department. Further, bidder must visit as per as per

requirements of VMC for synchronies the O & M activity at his own cost.

12. The bidder shall also maintain register/ record for consumable, spare maintenance in

appropriate formats.

13. The bidder shall make every effort for complete safety of the VMC’s equipments

while performing the operation and maintenance at site.

14. Corporation will not be responsible for any accident/ hazard during operation and

maintenance of the equipments. All responsibility shall rest with the contractor.

Contractor must take all precautionary/ safety measures to avoid accident/ hazards

15. During maintenance of Vehicle, for repairing of any parts/spares, equipments

installed in Vehicle, necessary machinery such as extra man power, etc shall be

arranged by the successful bidder at his own cost and included in the scope of work.

16. During contract period, if Vehicle fails to work because of Vehicle is under

maintenance or lack of man power, the cost being paid towards operation and

maintenance will not be paid (in short‛ No work done‐ no payment‛ shall be given).

In addition to that necessary penalty as mentioned in tender towards minor & major

repair work time period for additional time taken for repairing in addition to the no

work‐no payment will be recovered as penalty.

17. The bidder shall submit GPS data to the zonal SWM dept / Garden dept. Officer /

user dept. in charge at zonal level for work carried out certification.

18. All required statutory & Govt. formalities (if any) for carrying out such type of work

shall be complied by contractor & it is their responsibility.

Contractor has to submit daily/weekly/monthly report of their work to the respective

VMC department as required & asked by VMC.

VMC reserves the rights to terminate the Contract for Deficiency of Service.

Contractor has to carry out washing of all the Vehicles and equipments at least once

(A) Comprehensive Operation:

i) As the operation of the Vehicle on everyday basis is required, it would be the

responsibility of the successful bidder to provide 1 skilled operator having valid

driving license known to all operational activities of the Vehicle and one Labour on

each Vehicle per shift (8) hours or as may be required on all the 365 days of the

calendar year. There would not be any services to be rendered on national holidays

i.e. 26th January, 15th August & 2nd October. Further each Vehicle’s operation shall

be stalled for 2 days in a month for routine maintenance or as per the work

requirements and instructions by VMC.

ii) Planning of rendering the services shall be based on 8 hours operational shift.

However based on SWM dept / Garden / Concern department requirement contactor

has to provide Vehicle for actual work requirement. Daily route plan will be given by

SWM dept / Director (Garden) of respective Zone / Officer in charge of work. iii)

During situations such as visits of VIPs successful bidder will be require to render

operational service even on National holidays. No extra payment (Other than one which is

approved) would be payable to the contractor form rendering operational services on these

events which is required to be noted by the successful bidder.

iv) Successful bidder will have to ensure that each and every Vehicle must be covered

with their comprehensive insurance per year and that the next year’s insurance shall

be done before the expiry of the earlier year’s insurance. It may be noted that the

successful bidder will be paid as per the tendered offer sanctioned only. Necessary

documents shall be submitted by contractor.

v) To maintain the disciplined and efficient services, it would be necessary to appoint at

least one supervisor for this tender work better coordination in addition to operators

and provide them uniforms, safety gears & mobile facilities.

vi) As far as parking arrangement of the Vehicles are concerned, the parking place shall

be made available by VMC, in respective zone by SWM dept / Director (Garden) /

concern dept officer incharge.

vii) If due to less work &/or for any reason, VMC do not wish to run the Vehicle/s for

8/12/16 hrs. shift then contractor will be paid on prorata basis for actual working

hours on that day. VMC decision & rate calculation in such event/s will be final &

binding to all.

viii) Shift timing will be calculated (started) from start of Vehicle from parking area & end

will be when Vehicle come back again to parking area which is provided / identified

by SWM dept / Director (Garden)/ concern dept officer in charge. However;

contractor has to ensure fast & efficient movement of Vehicle/s in all the case. If VMC

finds any inefficiency; can take necessary actions including payment deduction for

such time & will be binding to contractor.

xi) A successful bidder shall maintain log sheet / Computer Record to enter the

information about the day to day works allotted to them by the representative of

their concerned SWM dept / Director (Garden) / concern dept of the zone / Officer in

charge of work.

xii) For any default of service performance a penalty of amount equivalent or not more

than to the O & M cost of the specific Vehicle and the length of the default area (at

the rate approved by VMC) shall be deducted /charged from the running bills. The

details of the events of default and the exact rate of penalties shall be as specified in

xiii) As a disciplinary measure, following penalties would be liveable so that the defaults

are not recurred as per the penalty shown in the penalty table.

Performance Guarantee For O & M contract work:

For Operation and maintenance contract work, Contractor has to submit performance

security deposit which shall be 5% of the one year O & M contract work amount based on

daily 8 hrs working shift approved rate as a contract security. This guarantee (BG) shall be

renewed timely (every yearly) till expiry of contract. The contractor shall furnish

performance guarantee in the form of Bank Guarantee ( as per VMC rules) or by Demand

draft/ pay order within 15 days from the date of order from any Nationalized Bank /

schedule Bank / Bank as per VMC Circular and made payable to the ʺMunicipal

Commissioner, Vadodara Municipal Corporationʺ. Payable at Vadodara which shall be

released after the successful completion of the contract period, subject to no due certificate

from the Corporation, If any amount is due from the contractor even after adjusting from

monthly bills, the same will be recovered from this amount. If PG is delayed more than

days, interest will be charged for delayed period as per VMC rules.

‐ Forfeiture of Security money: ‐ Security amount in full or part may be forfeited in the

following cases:‐

(ii) When any terms and conditions of the contract is breached

(iii) When tenderer fails to comply the tender terms, scope of work and all necessary

work instructions given time to time by VMC ; satisfactorily.

The decision of the Municipal Commissioner, VMC in this regard shall be final.

Notwithstanding the provisions of tender, the contractor shall not be liable for forfeiture of

its performance security, liquidated damages or termination for default, if and to the extent

that, its delay in performance or other failure to perform its obligations under the Contract is

the result of an event of Force Majeure.

For purposes of this Clause, ʺForce Majeureʺ means an event beyond the control of the

contractor and not involving the contractorʹs fault or negligence and not foreseeable. Such

events may include, but are not limited to, acts of the Purchaser either in its sovereign or

contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and

freight embargoes.

If a Force Majeure situation arises, the contractor shall promptly notify the Purchaser in

writing of such conditions and the cause thereof. Unless otherwise directed by the Purchaser

in writing, the contractor shall continue to perform its obligations under the Contract as far

as is reasonably practical, and shall seek all reasonable alternative means for performance not

prevented by the Force Majeure event.

Taxes and duties

It shall be included in the indicated price. Tenderer has to quote the total price, net including

of all taxes & duties , GST (as applicable) etc. and for evaluation and finalisation purpose, the

total price will be taken in to consideration. However any change in the GST tax, govt.

statutory levies will be considered at actual for payment purpose for which contractor will

have to submit necessary documentary proofs as required by department.

ELECTRIC SUPPLY

The contractor shall make payments of actual electric consumption bills to the electric supply

company, as and when the same are demanded (if separate plot for parking & / or repair ‐

maintenance given to them) In case of non‐payment of electric bill & supply company issues

notice for disconnection, the bill amount will be recovered from the regular monthly bill.

The electrical maintenance from time to time shall be carried out through license

electrician/wiremen only and all precautions shall be taken to avoid any accidents/mishap.

The contractor shall follow all the mandatory condition of electric supply of company & take

all the safety precautions as per statutory requirements. VMC department time and again

during the entire contract period also will verify this.

TOOLS & TACKLES

The successful tenderer shall provide all the required tools and tackles for the operation

maintenance of the equipment. Central Workshop department time and again during

contract period will verify this.

WORKS TO BE CARRIED OUT

The works to be carried out under this contract shall except or otherwise provided in these

conditions include all labour, materials, tools, plant, equipment and transport which may be

required for preparation of and for the full and entire execution and completion of the

works. The description given in the schedule/scope of works shall unless otherwise stated be

held to in and for the entire execution and completion as aforesaid in accordance with good

practice and recognized principles

CONTRACTOR’S SUPERVISION

The contractor shall himself supervise the execution of works or shall appoint a competent

person to actin his stead. If in the opinion of the Corporation the contractor has himself

not sufficient knowledge and experience to be capable of receiving instructions or cannot

give his full attention to the works, the contractor shall at his own expense employ or his

accredited person, having experience in the field of Operation and Maintenance of Truck

Mounted Mist Machine deployed for such activities. Orders given to the contractor’s person

shall be considered to have the same force or if these had been given to the contractor

himself. At least one common supervisor for all the Vehicles shall be deployed by contractor

for better coordination of work.

SAFETY PROVISIONS

The contractor shall at his own expenses arrange for the safety and security precautions as

required by the Corporation/necessary for such services, in respect of all labor directly or

indirectly employed for performance of the works and shall provide all facilities in

connection therewith. In case the contractor fails to provide such facilities, the Corporation

shall be entitled to do so and recover the costs thereof from the contractor. Contractor has to

manage for his own security (if he require) for safety of the Vehicle &/or its any part thereof,

even if parked at VMC location also.

MATERIAL AND WORKMANSHIP

The tenderer shall at his cost provide all materials required for the works. All materials to be

provided by the tenderer shall be in conformity with the specifications laid down in the

tender/as per the Vehicle manufacturerʹs specification/instruction, the contractor shall if

requested by VMC or his authorized representative furnish proof to the satisfaction of the

Engineer or his authorized representative that the materials so comply. All charges on

account of outcry, terminal or Sales tax and other duties on material obtained for the works

from any source shall be borne by the tenderer.

The VMC or his authorized representative shall be entitled to have tests carried out for any

material supplied/used by the contractor other than those for which as stated above,

satisfactory proof has already been produced, at the cost of the contractor and the contractor

shall provide at his expense all facilities which the Corporation may required for this

If no tests are specified in the Contract and the Corporation requires such tests, the tenderer

shall provide all facilities required for the purpose and the charges for these tests shall be

borne by the contractor.

In order to maintain high standard of workmanship, the successful tenderer shall fix a

schedule for cleanliness and maintenance of the equipments. Sanitary conditions shall be

maintained throughout the period, with hygiene and environment getting the top priority.

The successful tenderer shall provide small size plantations wherever possible inside the

area allotted for Parking/ maintenance under O & M work to them.

OPERATION AND MAINTENANCE INCLUDING VEHICLES AND EQUIPMENT /

The contractor shall be responsible for smooth and satisfactory operation and maintenance

of the Vehicles for 365 days round the year for a period of 10 (ten) Years from the date of start

More specifically, the contractor shall be responsible for the following: ‐

(1) To operate and maintain the Vehicles in accordance with manufacturerʹs (Truck

Mounted Mist Machine) guideline. The Vehicles attended to, by the contractor

including any ʺTrouble shootingʺ to ensure smooth and trouble free operation.

(2) The contractor shall prepare and implement, an effective operation and maintenance

programme in consultation with Central workshop Department, VMC. VMC will

not provide any skilled or unskilled work force, machinery or equipment other than

that specified in the tender document. It is absolute responsibility of contractor to

look after all sorts of maintenance whether preventive or breakdown.

(3) The contractor shall determine operating parameters for work mentioned

above in scope of work.

(4) For the smooth operation of the Vehicles all

the required equipment,

machineries, units, accessories, consumables including Fuel (Diesel), grease, lubricating

oils, cleaning agents, all types of epoxy paint, material required for

housekeeping and cleaning etc. are to be brought by the contractor. The quality of all

consumable and spare as per manufacture recommendation shall be made available at

site/workshop all the time and will be verified by Central Workshop

(5) The contractor shall be responsible for keeping up‐to‐date record of documents

including day to day log sheet of all the Vehicles. The contractor shall maintain and

update logbook / computer record in which details of operational parameters are

recorded in every shift and at regular interval or as decided mutually.

The Contractor shall maintain separate checklist register for daily, weekly, fortnightly,

monthly, quarter yearly, half yearly and yearly activities.

(6) The contractor shall be responsible to carry out day‐to‐day as well as periodic

maintenance, necessary to ensure smooth and efficient performance / running

of all equipments as per manufacturer’s specification and maintaining the record of

the same. This will be verified by Central Workshop Department, VMC.

(7) The contractor shall have to issue identity cards with photographs, uniform to all

the staff employed for Operation and maintenance contract work.

It will be the responsibility of the successful tenderer to have comprehensive

insurance coverage of all Vehicles, equipments etc along with their operating staff at

their cost. They are requested to note that there will not be any reimbursement in

this regard by VMC. In case any mishap / accident occurs on the road or at site, the

successful tenderer will have to shoulder the complete responsibility of the same,

right from registration of Police complaint, lodging / follow up of the insurance

claim and facing the court trials etc. It shall be the responsibility of successful

tenderer to set right the Vehicle without raising any extra bills / claim against the

same for reimbursing the same from VMC. However, they shall be liable to receive

all the payments received by VMC (if claim amount issued to VMC by insurance

company.) against the settlement of insurance claims from the Insurance Institutions

/ it can be directly reimbursed to the contractor by Insurance company. VMC

authorities shall give the full cooperation to the successful tenderer by signing the

requisite documents necessary for raising the insurance claim up to settlement of the

PROVISION OF GPS MECHANISM

Contractor as per the requirements of VMC, for effective communication shall provide

communication system/ equipments including GPS system (if asked by VMC) at his cost, as

per the VMC policy.

IMPORTANT NOTE:

The contractor shall employ all required staff including operation Supervisor, technical

experts, skilled and unskilled labours, drivers etc. required for such services.

Contractor shall comply with all safety rules and regulations and all inter disciplinary

measures as followed by the VMC and required for such services

The VMC shall not be responsible for any accident /injury to the staff of the contractor. It is

contractor’s responsibility to take insurance of his employee, medical facility, work

compensation etc. as per workman compensation act and all other relevant laws. Further the

VMC will not provide any insurance, medical facility, workman compensation, etc. to the

staff of contractor.

Due to strike by the contractorʹs employees, the operation and maintenance of Vehicles must

not be affected and the property of VMC should not be damaged. In such case any

dispute/discrepancy occurs the decision of Dy. Municipal Commissioner (Workshop) will be

final and will be binding to the contractor. Also if any expense is required to be made on this

account by VMC, it will be deducted from Contractorʹs bill/SD.

All Central/State Government/Semi‐Government/Local Bodyʹs Rules and Regulations

pertaining to this contract & / or services shall be strictly followed and observed by the

contractor without any extra cost to the VMC.

Payment will be made every monthly against satisfactory work, as per certificates of various

authorities as mentioned in the tender.

The Security Deposit will be paid back only after the completion of entire Contract period

without any interest after deducting dues if any to be recovered from contractor.

The duration of the contract shall be for 5 years from the date of commencement of O & M

work. However VMC reserves the right to terminate the contract at any time by giving

months (30 days) notice to the contractor.

At the end of O & M contract period, contractor shall hand over Truck Mounted Mist

Machine in satisfactory working conditions acceptable to Municipal Commissioner &/or

Central Workshop Department / their authorized representative. Otherwise penalty

equivalent to the cost of repairs will be imposed by VMC at the discretion of Municipal

Commissioner & shall be binding to the contractor. This will be even recovered from the

contractor from any of his dues &/or security deposit with VMC.

AGREEMENT WITH MANUFACTURER FOR TECHNICAL BACKUP.

In case the tenderer is not the manufacturer/authorized dealer/agent/distributor/autho.

service dealer/ provider as mentioned in the tender, then the tenderer shall have proper tieup

agreement with the manufacturer/authorized dealer/agent/distributor for such Vehicles duly

registered in India for the entire contract period, clearly stating that the

manufacturer/authorized dealer/agent/distributor will supply the spare parts, provide

technical support and services and with backup guarantee of the manufacturer/authorized

dealer/agent/distributor to VMC during the entire contract period.

This work is also inclusive of painting of Vehicles at the regular interval of two year (if

Vehicle found dirty) in normal case and as and when required in accidental/repairing

situation. The central workshop department will verify this. However, if any unit/mechanism

will found to have some defect in paintwork at any time, the Contractor has to repaint the

same under the instruction of Central workshop Engineer.

The contractor shall not employ guilty person or indiscipline person.

The Contractor shall have to take valid labour license & any other relevant license from

statutory bodies as required for this type of contract / services.

Successful bidder will have to follow all the provisions of, Labour laws, P.F. Act, E.S.I. Act,

Minimum Wages Act, workman compensation act etc. & have to incorporate changes made if

any during contract period also.

Contractor will have to strictly follow the provisions of Factory Act 1947, wages Payment

Act1936, Bonus Act 1965, Employees Provident Fund & Miscellaneous Provisions Act 1952 &

other Industrial & Labour Laws with latest amendments in act / rules related to this

Operation & Maintenance Work. Contractor will not be given any relaxation regarding these

Routine / preventive / break‐down maintenance of Vehicles including all work that has to be

perform with such Vehicles are in the scope of Contract

Upon failure of the Contractor to comply with any instructions given in accordance with the

provisions of this contract, the VMC has the alternative right, instead of assuming charge of

entire work, to place additional labour force, tools, equipments and materials on such parts

of the works, as the VMC may designate or also engage another Contractor to carry out the

work. In such cases, the VMC shall deduct from the amount which otherwise becomes due to

the Contractor, the cost of such work and materials with 10% added to overall departmental

charges and should the total amount thereof exceed the amount due to the Contractor, the

charges and should the total amount thereof exceed the amount due to the Contractor, the

Contractor shall pay the difference to the VMC. It should be specifically noted that wherever

bank guarantee is required to be submitted, it should be from Nationalized Banks/scheduled

bank / VMC approved bank list only.

CONTRACT PERIOD

The successful tenderer on award of contract shall have to commence the O & M work within

7 days from the receipt of Vehicles.

The Contract will be for a period of 10 ten years from the date of commencement of O & M

work subject to annual renewal as under. The same can be extended for a further period of

(Two Years) Years by the corporation and on the terms and conditions mutually agreed upon

The Contract will be renewed automatically at the end of each year subject to the Contractor

scoring at least a score of 75 under the following heads

PERFORMANCE POINT CERTIFICATE TABLE:

Sr. Head Maximum Score of the

No Score Contractor

1 Punctuality in providing Truck Mounted Mist

Machine and overall efficiency of working

2 Behavior and discipline of the staff with VMC

officers and employee during working

3 Maintenance of Truck Mounted Mist Machine

4 Maintenance of GPS system with

related infrastructure

5 Maintenance of Other infrastructure /facility for

repair and maintenance of Truck Mounted Mist

Machine as per scope of work

6 Maintenance of extra fast moving spares and

consumable spares

The above score will be calculated at the end of each year. The performance shall be reviewed

and reported by Central Workshop Department (for Sr.no.3, 5 and 6) and SWM dept /

Garden / Concern Department (Sr.no.1, 2 & 4) of VMC (based on service requirement

certification method can be changed by VMC ‐ even can be judged based on monthly penalty

statement) and at the end of the year it will be reviewed by Dy. Municipal commissioner

(Workshop / SWM dept / Garden) (even from monthly penalty statement it will be

concluded). If the average monthly score is above 75, the Contract will get automatically

For O & M Contract Price will be as per the bid in the Annexure 4 and will be inclusive of all

expenses necessary for the continuance of the O & M services under the contract. Such

expenses shall include but not restricted to payments to RTA, Labor Authorities, Local and

Municipal Authorities, Semi Govt., or any charges, deposits, fuels, taxes, oil, lubricants,

levies, toll taxes, GST tax (if any) etc., connected with the service. The all‐inclusive rate

should be filled up in the respective column.

Rates quoted by tenderer shall be inclusive of GST and other terminal or tax etc. as may be

applicable and will be fixed for entire contract period. Only fuel price variation/change will

be applicable as per the condition and formula given in the tender document.

The corporation reserves the right to increase or decrease the scope of work by 25%.

Contractor shall have to carry out 25% extra work at the same rate, terms and conditions if

asked to do so.

On specific occasions, the corporation reserves the right to ask the contractor to provide

additional services. The Contractor is bound to provide the same at a short notice of few

hours. The rates for additional services requested by the commissioner will be mutually

agreed upon between the Contractor and the commissioner.

The contractor shall provide well‐trained, disciplined, honest and sincere workforce,

throughout the contract period and supervise their work regularly.

They should not pose any problem, nuisance to the general public. The contractor shall be

solely responsible for the behaviors and honesty of its workforce.

The contractor shall appoint one supervisor to ensure that services are rendered effectively.

He must be available on site/at office during the working hours. At least one common

supervisor for the entire 8 Vehicle shall be deployed by contractor for better coordination of

work in the field.

The maintenance supervisor shall be qualified person, and with experience and competent

and authorized by the contractor to take decisions at site. Such supervisor shall be deemed to

have full authority of the contractor and any instructions given to him by the corporation

officers shall be deemed to have been given to the contractor. The supervisor should be easily

accessible at all times and should have a mobile phone with them at all times. The Contractor

shall ensure that the supervisor or any other authorized representative shall invariably be

available either in person or over the telephone within the city every day for taking necessary

instruction and for proper co‐ordination.

The tenderer shall indicate the manpower including supervisor & their labors he proposes to

deploy and the methodology to be adopted. No decrease in the workforce shall be done once

notified without prior written approval of the Municipal Commissioner / officer incharge of

work. The commissioner may deduct suitable payments to the contractor if it is noticed that

the workforce is reduced without prior approval.

Contractor shall provide suitable uniform to all their staff including shoes and photo identity

The contractor must verify antecedents of the employees to be provided by the contractor

before deployment. The contractor shall engage no person having criminal record or who is

not the citizen of India.

The contractor may, at his own cost and responsibility, consider increasing his workforce,

equipments, and materials in order to discharge contractual obligation.

The Municipal commissioner reserves the right to ask for the replacement of the personnel

not found fit or suitable for undertaking the task assigned. The contractor shall do

replacement without any extra cost to the corporation within one week of the order.

Contractor shall pay salaries /wages etc. through bank to his workforce adhering to the laws

in force & all liabilities and responsibilities in respect of persons engaged by him shall lie

with the contractor.

To avoid mishap or accident during the operation, the Contractor shall ensure that only

skilled staff / drivers with sufficient experience in their respective trade and physical fitness

are deployed on the job and are not put to over exertion as per prevailing labor laws of the

State and / or Central Governments.

The staff/drivers deputed by the contractor during the course of contract must behave

decently with the corporation’s officer and staff. The Contractor shall withdraw such person

who is found to be indiscipline, misbehaving, under or the influence of any intoxicant or

whose services are considered detrimental to the corporation’s Interest. On giving intimation

to do so by the Municipal Commissioner or his authorized representative. The corporation

will serve a Notice to the contractor if he fails to comply. Failure to replace the personnel

after issuance of notice by the corporation will be considered to be is sufficient ground for

termination of the contract. It will not be binding to the corporation to justify the reasons to

the Contractor for advising such withdrawal of staff.

The Drivers/operators of the contractor must be in possession of a valid professional driving

license and the driving license should be at least three years old.

The contractor shall ensure that his personnel report to work every day at designated time

and work sincerely throughout the period prescribed in the contract with VMC. The staff so

deployed shall be given the statutory weekly off. The contractor shall make provision for

substitute manpower during weekly off of the staff and statutory holidays so that the work is

not affected at any site in the City. The corporation will not pay any extra payment for

making substitute arrangements on weekly off and other holidays.

The contractor shall not be paid or reimbursed by the VMC for any overtime work done by

his staff to complete the task and for maintaining the cleanliness at various locations. The

Contractor, through his supervisor, shall submit a report to corporation about number of

workforce which have reported to work as against the agreed workforce (if asked by VMC).

OPERATIONS AND USE OF VEHICLES & EQUIPMENTS

The Contractor shall be fully conversant with all the laws applicable to the work under the

contract including Motor Transport Work’s Act 1961 and even any amendment thereof.

The contractor shall submit a detailed Operations and Maintenance schedule at the time of

starting of work. The Contractor shall submit within four weeks of award of work. All

Preventive Maintenance procedures and Corrective Maintenance procedures described in the

Operations and Maintenance Manual shall be followed by the contractor.

The corporation shall have a right to charge the contractor for any damage caused to

corporation assets during the performance of contract by the contractor and the same shall be

recovered from the contractor in a month or from the amount payable to him.

Contractor shall keep enough spares for units for replacement during breakdown or

preventive maintenance.

Materials used for Hydraulic units should be of standard make & as per instruction /

specifications of central workshop of VMC.

It shall not be permissible for the contractor to dump or dispose of solid waste, garbage, or

recyclables waste on any street, alley or other publicly owned property unless expressly

authorized by the corporation.

Contractor shall submit daily / weekly/monthly report of the work done to the officer of

concern deptt. VMC from time to time in the Performa that may be prescribed.

The contractor shall be liable for penalty as under if he fails to perform his contractual

obligations besides any other action; the Municipal Commissioner may decide to take as per

the terms of the contract.

‐ All minor repairing & preventive maintenance shall be carried out within 24 Hrs.

otherwise penalty will be imposed as per penalty shown in penalty table below,

which will be deducted from the monthly bill of the contractor. Preventive

maintenance schedule shall be prepared in coordination with central workshop

‐ All major repairing shall be carried out within 7 days (however shall be confirmed

by Engineer of Central Workshop, VMC) otherwise penalty will be imposed as per

penalty shown in penalty table, which will be deducted from the monthly bill of the

The penalty will be deducted from the monthly bill of the contractor. Further in above

circumstances VMC will be at liberty to use vehicles with an alternate arrangement. During

such circumstances if any damage occurs to the vehicle, same also must be set right by the

contractor for which no extra payment / claim will be reimbursed to the contractor by VMC.

This shall be binding on the contractor.

Sr. Type of default Penalty to be impost

1 If Mist Spraying etc is not done properly (i.e. Entire shift work will be deducted

Vehicle does not work properly) on road. for such event.

2 In case the contractor fails to paint the Vehicle at RS.100/‐ per vehicle per day till the

every 24 months (if original color found same are painted.

3 The vehicle shall be exclusively used for VMC Rs. 5000/‐ for first such incidence

service only. Any deviation from this shall and then after Rs. 10,000/‐ for such

attract penalty incidence.

4 Non use of mobile by any of Rs. 50/‐ for each of such event.

Supervisor/Manager &/Or Operator.

5 Not keeping valid driving license‐ Rs. 200/‐ for each such event.

6 If any of the contractorʹs staff at the Vehicle is Rs. 25/‐ per person for that

found to be working without the prescribed Shift/event.

safety gear, uniform etc.

7 If contractor fails to provide the driver / operator Rs. 500/‐ person for that

as per the requirement of VMC per

8 If contractor fails to provide the Labour as per Rs. 400/‐ per person for that

the requirement of VMC Shift/event.

9 If the supervisor is not found on the work Rs. 500/‐ per such incidence

during the prescribed working hours (At site /

at their office)

10 If Water Tanker of vehicle found open / leakage Rs. 100/‐ per such event

during transportation

11 If the minor and major repairing work is not Rs. 500/‐ per such vehicle per day.

carried out as per the schedule given in tender

12 If the Vehicle bodywork is found damaged and Rs. 100/‐ per day till it is repaired

13 If GPS system is found not working Rs. 100/‐per day till it starts

The penalty will be deducted from the monthly bill of the contractor. Further in above

circumstances (Sr.No. 7) VMC will be at liberty to use Vehicle/s by an alternate arrangement

and during such circumstances if any damage occurs to the Vehicle same also must be set

right by the contractor for which no extra payment / claim will be reimbursed to the

contractor by VMC. This shall be binding on the contractor.

The tenderer / contractor shall keep the Vehicles in perfect working condition to the

satisfaction of. VMC.

PAYMENTS FOR O & M WORK

The contractor shall raise monthly bills to the Solid Waste Management for O & M contract

work at the rate agreed and approved under the contract.

Contractor shall submit his monthly bill in the 1st week of every month to the Solid Waste

Managaement From time to time along with duly certified work certificates as by respective

department and work done certificate as per the format given by VMC, from Director (SWM

dept / Garden) &/or his autho. Representative / concern deptt. Officer in charge of work

For O & M contract payment will be made only for those shifts/ working for which work has

been carried out by contractor and approved by zonal Garden dept. / concern deptt officer

incharge of work on the basis of per 8 hour shift/ 12 hours/ two shifts (i.e. 16 hour shift) rate

approved in tender.

Contractor will be paid on a monthly basis subject to his producing satisfactory performance

certificate for work carried out from various departments as mentioned in the tender.

Income Tax as per statutory provision shall be borne by the Contractor. The corporation shall

deduct all statutory taxes like advance Income Tax, GST ‐ TDS etc from monthly payments

being made to the Contractor.

Corporate Tax / any tax assessed on the income of the Contractor, GST (if any) shall be the

responsibility and payable by the Contractor

In case the contractor decides to stop the work during the continuance of the contract or

withdraws from the work without at least 60 days prior notice or if services are terminated

by the VMC on account of Deficiency in Service, the 5% Security Deposit (performance

security) amount shall be forfeited and the contractor shall have no claim on the same.

Further, the corporation reserves the right to make alternative arrangements until new

agency takes over. The additional cost incurred on the same shall have to be borne by the

The Contractor shall ensure timely payments to his workforce and meet all the contractual

commitments in terms of payments, insurance, safety of its workforce. All statutory

payments to the workforce shall be done immediately upon becoming due. The proof of

payments made and any statutory deductions from the wages of the workforce shall be

submitted within one week of making payments as and when required by VMC.

If due to less work &/or for any reason, VMC do not wish to run the Vehicle/s for 8/12/16 hrs.

shift then contractor will be paid on prorate basis for actual working hours on that day. VMC

decision & rate calculation in such event/s will be final & binding to all.

Shift timing will be calculated (started) from start of Vehicle from parking area & end will be

when Vehicle come back again to parking area which is provided / identified by Director

SWM dept / (Garden) / officer incharge of work However; contractor has to ensure fast &

efficient movement of Vehicle/s in all the case. If VMC finds any inefficiency; can take

necessary actions including payment deduction & will be binding to contractor

ACCIDENT / DAMAGES / CLAIMS / LIABILITIES

In the event of any accident/damage to third party by any the Vehicle of the corporation

operated by the contractor, the corporation shall be completely free from any liability of any

nature occurred on account of the accident. The Contractor will be fully and exclusively

responsible for the liabilities arise on account of accident and damage to the vehicle,

manpower or to the third party. The Contractor will be fully and solely responsible for any

death or bodily injury to his staff member or any other person in the employment of the

contractor or to any other person during the performance of the contractual services to the

VMC. This includes any third party claims also.

The Contractor will be solely responsible for any consequences under various laws, arising

out of any accident caused by Vehicles, equipments or his employees to the property or

personnel of the corporation.

The corporation shall not be responsible for any claim / compensation that may arise due to

death / injury / damage caused by municipal vehicle used by the contractor to any third

party or his own staff while providing services to VMC under the Contract.

INDEMNIFICATION

The Contractor shall bear responsibility for loss of or damage to the property, suffered by

VMC, death or injury to person (or any claim against VMC in respect thereof and all

expenses relating thereto) in connection with the services provided under the Contract

resulting from any negligent act or omission of the Contractor. The Contractor will hold the

VMC fully indemnified in respect thereof.

The indemnified party shall have the right, but not the obligation, to contest, defend, and

liquidate any claim, action, suit or proceeding by any third party alleged or asserted against

VMC in respect of, resulting from, related to or arising out of any matter for which the VMC

is entitled to be indemnified there under, and the reasonable costs and expenses thereof shall

be subject to the indemnification obligations of the Contractor there under. The Contractor

shall be liable for all payments, proceedings, and liabilities including payment of counsel

The Contractor shall at all times indemnify the Municipal Corporation against all claims,

damages or compensation under the provisions of Payment of Wages Act 1936, Minimum

Wages Act 1948, and Departments Liability Act 1938, The Workmen’s Compensation Act

1923, Industrial Dispute Act 1947, Indian Factories Act 1948 and Maternity Benefit Act

or any modifications thereof and rules made there under from time to time or as a

consequence or any accident or injury to any workmen or other persons in or about the

works, whether in the employment of the contractor or not, save and except where such

accident or injury have resulted from any act of the Municipal Corporation, their agents or

servants and also against all costs, charges and expenses of any suit, Action or proceedings

arising out of such accident or injury and against all sum or sums which may with the

consent of the contractor be paid to his obligations and liabilities as above provided. The

Contractor shall insure against all claims, damages or compensation payable under the

various acts mentioned above or any modifications thereof or any other law relating thereto.

Income Tax as per statutory provision shall be borne by the Contractor. The corporation shall

deduct all statutory taxes like advance Income Tax, GST TDS (if any) etc from monthly

payments being made to the Contractor.

Corporate Tax / any tax assessed on the income of the Contractor, GST tax (if any) shall be

the responsibility and payable by the Contractor.

In case the contractor decides to stop the work during the continuance of the contract or

withdraws from the work without at least 60 days prior notice or if services are terminated

by the VMC on account of Deficiency in Service, the 5% Performance Security deposit

amount shall be forfeited and the contractor shall have no claim on the same. Further, the

corporation reserves the right to make alternative arrangements until new agency takes over.

The additional cost incurred on the same shall have to be borne by the contractor

LIABILITY FOR DAMAGES AND RISKS

The Contractor shall be responsible for all risks to the work and shall make good at his own

cost, all loss or damage, whether to the works themselves or to any other Municipal

property, or third party or to the lives, persons, or property of others, from whatsoever

cause, arising out of, or in connection with the works, either during their progress or

during the defects liability period, and this although all reasonable and proper precautions

may have been taken by the Contractor, and in case the Commissioner or the

Corporation shall be called upon to make good any such costs, loss or damages, or to pay

compensation (including that payable under the provisions of Workmen’s Compensation

Act ) to any person or persons sustaining damage as aforesaid by reason of any act or of

any negligence or omissions on the part of the Contractor, the amount which the

Commissioner may pay in respect thereof and the amount of any costs or charges (including

law costs and charges ) in connection with legal proceedings which he may incur in

reference thereto, shall be charged to the Contractor. The Commissioner shall have full

power and right at his own discretion to pay or to defend or compromise any claim which

may be made against the Corporation for damage or in case of threatened legal proceedings,

or in anticipation of legal proceedings being instituted, consequent on the action or default

of the Contractor, to take such steps as he may consider necessary or desirable to ward

off or mitigate the effect of such proceedings charging to the Contractor, as aforesaid, any

sum or sums of money which he may pay and any expenses, whether for reinstatement or

otherwise which he may incur and the propriety of any payment, defense or compromise, or

of the incurrence of any such expense shall not be

called inquestion by the Contractor and will be recovered from the contractor.

The Contractor shall be held responsible for any obligations, damages and fines etc. arising

out of or in connection with the works either during their progress or during the

defects liability period and shall indemnify the MUNICIPAL CORPORATION or the

Commissioner against them and make good any such damages, fines and dues arising out

of noncompliance of any regulation by the Contractor which may develop on the

Corporation or the Commissioner.

The Contractor shall ensure timely payments to his workforce and meet all the contractual

commitments in terms of payments, insurance, safety of its workforce. All statutory

payments to the workforce shall be done immediately upon becoming due. The proof of

payments made and any statutory deductions from the wages of the workforce shall be

submitted within one week of making payments.

The commissioner reserves the right to carry out inspection, as and when required without

intimating the contractor, of the various locations where work is in progress. Any

shortcoming found during inspection will be intimated to the contractor or his supervisor

orally or in written which shall have to be attended immediately by the contractor or his

supervisor. The penalties imposed on the contractor from time to time, shall be recovered

from the Monthly Bill or adjusted against the 5% SD amount. The corporation reserves the

right to treat continuous shortcomings as ‚Deficiency of Service‛ and terminate the Contract

after giving one month notice.

i) Notwithstanding the provisions of above, the contractor shall not be liable for

forfeiture of its Performance Security/ Contract Deposit, liquidated damages or termination

or other failure to perform its obligations under the contract is result of an event of force

ii) For purposes of this clause, ‚Force Majeure‛ means an event beyond the control of

the Contractor and not involving the Contractor’s fault or negligence and not foreseeable.

Such events may include, but are not restricted to, acts of the Purchaser either in its

sovereign or contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine

restrictions and freight embargoes.

iii) If a force Majeure situation arises, the Contractor shall promptly notify the

Purchaser in writing of such condition and the cause thereof. Unless otherwise directed by

the Purchaser in writing, supplier shall continue to perform its obligations under the contract

as far as is reasonably practical, and shall seek all reasonable alternative means for

performance not prevented by the Force Majeure event.

Force Majeure shall mean such an Event or Circumstance or combination of Events and

Circumstances which are beyond the reasonable control of the Affected Party and which the

affected party could not have prevented by Good Industry Practice or by the exercise of

reasonable skills and care for the purpose of discharging its obligations under the Contract.

The Force Majeure will tend to have material adverse effect on the performance of such

affected party.

Following shall be the events and circumstances of Force Majeure:

Act of War (whether declared or undeclared), invasion, armed conflict or act of foreign

enemy, blockade, revolution, riots, insurrection, civil commotion, act of terrorism, or

The expropriation or Compulsory acquisition or seizure of the assets of The Contractor by

any Governmental Instrumentality, provided that this clause shall not apply where such Act

constitutes a remedy or sanction lawfully exercised as a result of a breach by the Contractor

of any Indian law or Indian Directive but excluding any change in law.

Act of God epidemic, lightning, earthquake, cyclone, whirlwind, flood, tempest, storm,

drought, lack of water or other unusual or extreme adverse weather or environmental

conditions, action of the elements, meteorites, fire or explosion to the extent generated from

the source external to the Contractor or his assets due to reasons other than, those caused by

negligence of the Parties, chemical or radioactive contamination or ionizing radiation.

Procedure for Calling Force Majeure: The affected party shall notify to the other party in

writing of the occurrence of the Force Majeure as soon as reasonably practicable, and in any

event within 24 hours (Twenty Four hours) after the Affected Party knew, or ought

reasonably to have known, of its occurrence and that the Force Majeure would be likely to

have a material impact on the performance of its obligations under the Contract.

The notice shall include full particulars of the nature of Force Majeure event, the effect it is

likely to have on the Affected Party’s performance of its obligations and the measures, which

the Affected Party is taking, or proposes to take, to alleviate the impact of the Force Majeure

Event and restore the performance of its obligations. When the affected Party is able to

resume performance of its obligations under this Contract, it shall promptly give the other

party written notice to that effect provided that in no event shall the suspension of

performance be of greater scope and of longer duration than is necessitated by Force

The rights and obligations of the Affected Party shall be suspended to the extent they are

affected by the Force Majeure. VMC shall not be liable to make any payments to the

contractor for it being affected on account of Force Majeure.

VMC reserves the right to terminate the contract if the Force Majeure continues for more

than 15 (Fifteen) days at a stretch.

CANCELLATION OF CONTRACT IN FULL OR IN PART

a. If the Contractor at any time makes default in proceeding with the work with due

diligence and continues to do so after notice in writing of fourteen days from the Dy.

Municipal commissioner (Workshop / SWM dept / Garden); or

b. Commits default in complying with any of the terms and conditions of contract

and does not remedy it within fourteen days after a notice in writing is given to him

in that behalf by the Dy. Municipal commissioner (Workshop / SWM dept / Garden);,

c. Fails to complete the works or items with individual dates completion, on or before

the date(s) of completion and does not complete them within the period specified in

a notice given in writing in that behalf by the Dy. Municipal commissioner

(Workshop / SWM dept / Garden);, or

d. Shall offer or give or agree to give to any person in MUNICIPAL CORPORATION

service or to any person on his behalf any gift or consideration of any kind as an

inducement or reward for doing or forbearing to do or for having done or forborne

to any other contract for the MUNICIPAL CORPORATION, or

e. Shall obtain a contract with the MUNICIPAL CORPORATION as a result of ring

tendering or other nonbonafide methods of competitive tendering; or

f. Being an individual or a firm, any partner thereof, shall at any time be adjudged

insolvent or have a receiving order or order for administration of his estate made

against him or shall take any proceedings for liquidation or composition (other

than voluntary liquidation for the purpose of amalgamation or reconstruction)

under any Insolvency Act for the time being in force or make any conveyance of

assignment of his effects or composition or arrangement for the benefit of his

creditors or purport so to do, or if any application be made under any

insolvency Act for the tile being in force for the sequestration of his estate or if a

trust deed be executed by him for his creditors; or

g. Being a company, shall pass a resolution or the court shall make an order for the

liquidation of his affairs, or a receiver or a manager on behalf of the debenture

holders shall be appointed or circumstances shall arise which entitle the court of

debenture holders to appoint a receiver or a Manager, or

h. Shall suffer an execution being levied on his goods and allow it to be continued for

a period of 15 days, or

i. Assigns, transfers, sublets (engagement of labour on a piece work basis or labour

with materials not to be incorporated in the work, shall not be deemed to be

subletting) or attempts to assign, transfer or sublet, the entire works or any

portion thereof without the prior written approval of the Commissioner; the

Commissioner may without prejudice to any other right or remedy which shall

have accrued or shall accrue thereafter to the MUNCIPAL CORPORATION by

written notice cancel the contract as a whole or only such items of work in default

from the contract.

The Commissioner shall on such cancellation have powers to;

(a) Take possession of site and any materials, constructional plant, implements, stores,

etc., thereon and/or

(b) Carry out the work by any means at the risk and cost of the contractor.

On cancellation of the contract in full or in part the VMC shall determine what

amount, if any, is recoverable from the contractor for completion of works or in case

the works or part of works is not completed, the loss or damage suffered by the

MUNICIPAL CORPORATION, in determining the amount, credit shall be given to

the contractor for the value of the work executed by him up to the time of

Any excess expenditure incurred or to be incurred by the MUNICIPAL

CORPORATION in completing the works or part of the works or excess loss or

damages suffered or may be suffered by the MUNICIPAL CORPORATION as

aforesaid after allowing such credit shall be recovered from any money due to the

Contractor on any account and if such moneys are not sufficient the Contractor shall

be called upon in writing to pay the same within thirty days. If the Contractor shall

fail to pay the required sum within the aforesaid period of thirty days, the VMC shall

have right to sell any or all of the Contractor’s unused materials, constructional plant,

implements, temporary buildings etc. And apply the proceeds of sale thereof

towards the satisfaction of any sums due from the Contractor under the contract,

and if thereafter there be any balance outstanding from the Contractor it shall be

recovered in accordance with provision of the contract.

Any sums in excess of the amounts due to the MUNICIPAL CORPORATION and

unsold materials, constructional plant etc. shall be returned to the Contractor,

provided always that if cost or anticipated cost of completion by the MUNICIPAL

CORPORATION of the works or part of the works is less than the amount of which

the Contractor would have been paid had he completed the works or part of the

works, such benefit shall not accrue to the Contractor.

Without prejudice to the generality of the foregoing, the Contractor shall deposit the

amount, as security deposit shall be absolutely forfeited to the MUNICIPAL

CORPORATION for such failure, or breach or determination of contract.

FORECLOSURE OF CONTRACT IN FULL OR IN PART

If at any time after acceptance of the tender the Commissioner shall decide to abandon or

reduce the scope of the works for any reasons whatsoever and hence not require the

whole or any parts of the works to be carried out, he shall inform the Contractor in

writing to that effect and the Contractor shall have no claim to any payment or

compensation or otherwise whatsoever, on account of any profit or advantage which

he might have derived from the execution of the works in full but which he did not

derive in consequence of the foreclosure of the whole or part of the works.

Provided always that nothing herein contained shall be deemed to render the Contractor

liable for or in respect of or to indemnify the Municipal Corporation against any

compensation or damage causes by the Excepted Risks.

TERMINATION OF CONTRACT

The Contract shall stand terminated at the end of the Contract period unless

extended by the corporation in writing. However VMC reserves the right to

terminate the contract at any time by giving 1 month (30 days) notice to the

GENERAL CONDITIONS OF CONTRACT

‐ The Vehicles shall be operated & maintained by the successful contractor with his

personnel for a period of three years from the date of initial execution of the work,

SEVEN days a week for one shift and if required for two or three shifts. The tenderer

has to quote for one shift of 8 hour, 12 hours and two shifts (i.e. 16 hours) per day as

per price format. It may require operating the Vehicle in two or occasionally in three

shifts. If Vehicle/s is/are operated for third shift (night shift) shift, additional

payment will be done at the rate of two shifts plus one shift of 8 hours quoted by

party &/Or sanctioned by VMC. The contractor shall employ required supervisor,

mechanics, technicians, one driver cum operator, and skilled / unskilled labour per

Vehicle. The contractor shall arrange for fuel, lubricant, tools, spares and all

consumables and all other related materials & expenditures for smooth and

uninterrupted working of Truck Mounted Mist Machine during the period of

‐ The contractor shall have to maintain logbooks & shift register, present register of

the staff / has to show certificate for work done. Contractor has to get work done

certificate from the concerned deptt./officers of VMC where/ under whom Vehicle/s

put in use in the Vehicle Log diary / certificate & copy of same must be enclosed

along with monthly bill submitted to Solid Waste Managaement deptt ; (as per VMC

instruction) VMC for payment procedure.

‐ For operating contract payment will be made only for those shifts for which work has

been carried out by contractor on the basis of rate quoted &/or sanctioned in tender.

‐ For comprehensive maintenance contract penalty will be imposed on the contractor

for delay work &off road period of the Vehicle if it is delayed beyond reasonable

time as mentioned below;

‐ All minor repairing & preventive maintenance work shall be carried out within

Hrs. otherwise penalty will be imposed & will be deducted from the monthly bill of

the contractor for the days for which Vehicle remain out of order as mentioned in

‐ All major repairing shall be carried out within 7 days otherwise penalty will be

imposed will be deducted from the monthly bill of the contractor for the days for

which Vehicle remain out of order as mentioned in penalty table.

‐ Minor work Includes: Routine service, Hose replacement, electrical work, external

leakages (oil/water/diesel), mechanical / hydraulic settings, radiator work, general

bodywork, clutch repairing, gear /transmission repairing minor work, filter repair /

replacement, tank repairing, Generator repairing etc. These shall be carried out at

site or at VMC’s parking place or as the case may be and allowed by VMC.

Major work Includes: Structural damages, Engine o/h related , Gearbox / clutch

related major work , major hydraulic repairing like Cannon damage, major body

work / chassis (structure) repairing work, Blower unit work for Truck Mounted Mist

‐ If contractor fails to provide the driver cum operator as per the requirement of VMC

penalty will be imposed as mentioned in the penalty table & which will be deducted

from the monthly bill of the contractor. Further in such circumstances VMC is at

liberty to use the Vehicle with alternate arrangement & if any damages occur to the

Vehicle, same also must be set right by the contractor for which no extra payment /

claim will be reimbursed to the contractor by VMC and this shall be binding on the

‐ The contractor shall be required to take comprehensive insurance for all the Vehicles

during the contract period. It will be the responsibility of the successful tenderer to

have insurance coverage of their operating staff also. They are requested to note that

there will not be any reimbursement inthis regard by VMC. As regards any mishap /

accident happened on the road or at site, the successful tenderer will have to

shoulder the complete responsibility of the same, right from registration of Police

complaint, lodging / follow up of the insurance claim and facing the court trials etc.

It shall be the responsibility of successful tenderer to set right the Vehicle without

raising any extra bills / claim against the same to VMC. However, they shall be liable

to receive all the payments received by VMC (if issued to VMC by insurance

company) against the settlement of insurance claims from the Insurance Institutions

as per rules / they can get reimbursement directly from the insurance company.

VMC authorities shall give the full cooperation to the successful tenderer by signing

the requisite documents necessary for raising the insurance claim up to settlement of

‐ The work force provided by the contractor shall have to be properly dressed in

uniform and shoes, safety gears for work requirement all the time. Each person

provided by the contractor shall have to display the Identity Card on the uniform,

‐ Contractor has to arrange for all drivers, Mechanics, labour, etc. & incur their

salaries, wages, etc. as per the prevailing rules and regulations & all liabilities and

responsibilities also lies with him.

‐ The Contractor shall ensure that his personnel report to works everyday at

designated time and continue working throughout the day. The Contractor shall

make provision for presence of requisite manpower during national holidays and

festivals etc. as per VMC requirement. The corporation for working on holidays,

national holidays and festivals will make no separate payments. The Contractor shall

ensure presence of his workforce at the specified time and place.

‐ The Contractor will be solely responsible for any consequences under laws, arising

out of any accident caused by his Vehicles, equipments &/or his employees to the

property or personnel of the corporation &/or third party under this contract.

‐ The corporation shall not be responsible for any claim / compensation that may arise

due to damages / injury / death pilferage to the Contractor’s Vehicles, equipments,

property, staff and any third party or the property, under any circumstances while

providing services under the Contract.

‐ Force Majeure shall mean such an Event or Circumstance or combination of Events

and Circumstances which are beyond the reasonable control of the Affected Party

and which the affected party could not have prevented by Good Industry Practice or

by the exercise of reasonable skills and care for the purpose of discharging its

obligations under the Contract. The Force Majeure will tend to have material

adverse effect on the performance of such affected party.

‐ The Contract shall stand terminated at the end of the Contract period unless

extended by the corporation in writing. In case if V.M.C. found continuous

shortcomings in the services of the contractor, which will be treated as ‚Deficiency of

Service‛ and VMC in such event can terminate the Contract with prior notice of

‐ The contractor shall obtain all necessary approvals, permits and licenses to operate

the said service. The corporation shall in no way be responsible for the loss occurring

to the contractor on this count.

‐ The commissioner reserves the right to impose additional financial penalty not

exceeding 10% of the monthly bill in a month in case the work is not found up to the

mark, during the routine inspection carried out by the corporation’s staff ( if

required, in case of continuous lapses). The decision on amount of penalty within

the above limit is at sole discretion of the Municipal Commissioner and shall be

binding on the contractor. This penalty will be over and above the routine penalties

as mentioned earlier for non‐performance as per the conditions.

‐ The Contractor shall indemnify the corporation and its employees against any

penalties as PRINCIPAL EMPLOYEER, for any failure of the Contractor to honor

various State Laws / Enactments / Contract Labour (R&A) Act 1970 (C) / Minimum

wages Act / Bonus Act / EPF & MP Act etc. and any other law prevailing during the

entire contract period.

‐ The successful Contractor shall have to submit performance security deposit which

shall be 5% of the one year O & M contract work amount based on daily 8 hrs

working shift approved rate as a contract performance security. This guarantee shall

be renewed timely (every yearly) till expiry of contract. This will be released only

after successful completion of the entire contract period and hand over of the

Vehicles in satisfactory working conditions to the Central Workshop, VMC and if

there is no due to be recovered from the contractor for any reason. Further successful

tenderer has to enter in to an Agreement with Vadodara Municipal Corporation as

per rules within 15 days from the date of order.

The operation & maintenance contract rate quoted by tenderer will be fixed for

entire 10 years contract period. Only diesel price variation during the contract period

will be considered for which tenderer must have to clearly specify the % loading

towards diesel part in the operation contract without fail , which will be considered

for diesel price variation. Fuel cost increase or decrease will be allowed every

quarterly & rate applicable in the first week of new quarter will be taken in to

consideration. Base rate will be the rate applicable on the date of commencement of

work. The formula for determining the increase or decrease in the rate from the base

rate will be as under;

Change in diesel part (E) Rs =A x B ‐1

New Rate of operation contract for quarter = A± E

A = current rate of operation contract

B = % age loading of diesel part in operation contract

C = Rate of diesel in this quarter

D = Rate of diesel in previous quarter

E = Change in diesel part

New rate will be sum of Maintenance contract rate and new rate of op. contract for the

‐ During the contract period, necessary infrastructure like parking / repairing

plot/area, water, drainage, electricity will be provided by VMC. However if any

temporary storage / repairing facility required to be created, same will be carried out

by contractor at their own cost with prior approval of concerned VMC authority. At

the end of / as per the direction of VMC even during the contract period, contractor

has to vacate the place allotted to them & remove the facilities if any created by them

without any delay.

‐ The Contractor has to arrange for O & M of Vehicles outside of Vadodara city as and

when required by VMC.

‐ Mobile phone and other communication equipments shall have to be provided for

each Vehicle and to the supervisors for effective communication. Contractor has to

arrange for 24 hrs. Complain register phone No. For effective communication.

‐ At the end of O & M contract period, tenderer has to hand over the Vehicles in

satisfactory working conditions acceptable to Municipal Commissioner &/or his

authorized representative/s of Central workshop deptt. Otherwise penalty will be

imposed by VMC at the discretion of Municipal Commissioner & shall be binding to

the contractor.

‐ All financial arrangement for this work shall be arranged by the Contractor. VMC

shall not be responsible for the financial constraints of the contractor.

‐ Contractor shall provide labor, semi skilled and skilled staff for operating the project

during the period of contract. The salary of staff and all other expenses shall be

borne by the contractor.

‐ Contractor shall have to depute sufficient staff for monitoring / reporting of various

activities related to contract.

‐ The Contractor shall be responsible for any damage occurring to the corporation’s

property and general public, in case the cause is attributed to the

cleaners/supervisors. The contractor shall have to get the same rectified at his own

cost and risk, or

otherwise, the corporation at the risk and cost of the contractor shall attend the same

‐ The Contractor shall ensure, at all times that his supervisors/cleaners do not

misbehave with the corporationʹs staff or general public while on duty. The

personnel found misbehaving shall be immediately removed from the work at the

risk of the contractor.

‐ The corporation shall not be responsible for any injury/death to the any staff of

contractor including drivers, supervisors, cleaners etc deployed by them. It is the

responsibility of the contractor to ensure that his personnel follow the safety

regulations strictly, which is in force from time to time.

‐ The Contractor shall obtain all necessary approvals, permits and licenses to operate

the said service. The corporation shall in no way be responsible for the loss occurring

to the contractor on this count.

‐ Contractor shall take all necessary insurances for the said work and workforce.

Insurance for Third Party Liability arising out of Contractorʹs vehicle, equipment,

cleaning agents or workforce shall also be taken from the first day of operation.

Corporation shall not be responsible for any losses occurring to the Contractor or

third party on this count.

‐ The commissioner reserves the right to impose financial penalty not exceeding 10%

of the monthly bill over and above the penalty mentioned for various defaults in

penalty clause in a month in case the work is not found up to the mark during the

routine inspection carried out by the Municipal Commissioner or corporation’s staff.

The decision on amount of penalty within the above limit is sole discretion of the

commissioner and shall be binding on the contractor.

‐ The Contractor shall maintain a First Aid Kit and other necessary medicines

including bandages, antiseptic creams/liquid, anti burn cream/powder as required to

attend to any emergency situations.

‐ The Contractor shall indemnify the corporation and its employees against any

penalties as PRINCIPAL EMPLOYEER, for any failure of the Contractor to honors

various State Laws / Enactments / Contract Labor (R&A) Act 1970 (C) / Minimum

wages Act / Bonus Act / EPF & MP Act / any laws affecting such services etc.

‐ The tenderershall note that MUNICIPAL COMMISSIONER OF VADODARA shall

not be responsible for any mishap or accident to workmen of the contractor or

MUNICIPAL CORPORATION OF AHMEDABADʹs employee working at site,

while performing these jobs and no compensation shall be payable by

MUNICIPAL CORPORATION OF VADODARA. In case of mishap or accident, the

amount of compensation decided by the concerned authorities will be kept in

deposit from contractor’s bills/ will be paid by contractor. The successful tenderer

shall take all the precautions to avoid any damages to municipal property while

working. If any damage is noticed, the charges for setting right the same will be

recovered from their bills.

i) In case the successful bidder fails to deliver the services as stipulated in the tender,

the Commissioner reserves right to get it done from alternate sources at risk, cost

and responsibility of successful bidder.

ii) If it is observed that the Contractor carrying out the work fail to comply with

instructions given by the authorities at the Dy. Municipal Commissioners/ Municipal

Commissioner’s level during execution of work thrice, the work will be terminated

and will be carried out at the risk and cost of the contract & penal action will be

taken against them. This decision will not be arbitrable at all.

iii) The above condition will be in addition to the relevant condition in General

Conditions of Contract regarding cancellation of full or part of the work, finality of

the decision of the disputes, differences or claims raised by the contractors relating to

any matter arising out of the contract

The successful Contractor shall have to enter in to an Agreement with Vadodara Municipal

This is subject to the jurisdiction of the competent court of Vadodara only.

Tenderer’s Sign HEAD OF DEPARTMENT (HOD)

With seal SOLID WASTE MANAGEMENT

VADODARA MUNICIPAL CORPORATION

INFRASTRUCTURE & UTILITIES

The corporation shall provide locations for parking, minor repair and maintaining the

Vehicles. Necessary energy charges, water charges, property tax (if any, when separate plot

for regular parking and repair ‐ maintenance is given to contractor by VMC, based on

VMC policy‐ norms ) and other govt. levies etc will be borne by contractor.

All necessary infrastructure shall be developed by contractor at their own cost after

permission from the VMC, zonal SWM dept / Garden Deptt. / other Deptt. for O & M

contract work, (when separate plot for regular parking and repair ‐ maintenance is given to

contractor by VMC) and such infrastructure shall be a removed at the end of contract / as per

the direction of VMC even during the contract period by contractor and contractor has to

vacate the place allotted to them & remove the facilities if any created by them without any

Contractor’s Sign HEAD OF DEPARTMENT (HOD)

With seal SOLID WASTE MANAGEMENT

VADODARA MUNICIPAL CORPORATION

QUALIFICATION/ELIGIBILITY CRITERIA

Following are the minimum requirement for Qualifying in the Technical bid of the

A. Only duly registered Firm/Company can submit Bids. Provide Certificate of

(GST / IT etc.)

B. Registration

The bidder shall have the following registrations and details of the same be provided

in the Technical Bid :

i).PF registration. ii).Labor Licence /

ESIC Registration

C. Manufacturer &/or Supplier of such & / or other type of liquid management related

vehicles or its authorized dealer / distributor or service provider of liquid management

based chassis mounted vehicles for Municipal Utility work either on rental basis by

providing his own Vehicles & / or under O & M contract basis by using department /

authorityʹs Vehicles & / or under integrated waste management work by using such

Vehicles can take part in the tender for which necessary documentary proof should be

enclosed with tender. If the tenderer is Authorized dealer/ Distributor of the

manufacturer, a latest Authority letter should be submitted. If tender is quoted by

Municipal utility service provider then he has to submit the details of Truck Mounted

Mist Machine he quote along with latest agreement for this tender with its original

Vehicle manufacturer &/or supplier as per tender requirements to qualify in the tender.

However original Vehicle manufacturer/ supplier must possesses requisite quantity and

other criteria for Vehicle supply and performance as mentioned in the experience

clause. Necessary documentary proof shall be attached with the tender.

D. Certificate from Chartered Accountant about turn over must be attached.

E. Financial Criteria:

The Tenderer should meet the financial criteria as set out below:

a. The Tenderer should submit data for the F.Y. 2022~2023, 2023~2024 and 2024~2025 year.

CA certificate must also be attached with tender. The tenderer should have average

annual turnover of atleast 30% of Rs. 72714000 Estimated value of tender. The Average

Annual financial turnover of the tenderer during the last 3 financial years, ending

b. The tendererer / Companies must have solvency certificate of Nationalized / Schedule

Bank / Banks as per VMC Circular amounting to not less than 20% of Rs.

estimated value of tender. Bank Solvency amounting to not less (Rounded off) Rs.

Lakh ( One Crore only) is required. The solvency certificate issued shall not be older

If tender is quoted under JV/Consortium/ MOU arrangement, then combine financial

& technical data of JV/Consortium/ MOU/ association members will be considered for

technical bid evaluation.

Experience Criteria required for original Vehicle Manufacturer / Supplier of Vehicles

& Municipal utility Service Provider is as below:

F. Experience Criteria: For Original Vehicle Manufacturer/Supplier

Original Vehicle Manufacturer / principal supplier of the Truck Mounted Mist Machine

whose vehicles are proposed in the tender shall have supplied at least minimum of

following quantity of such or other type of Liquid management chassis mounted

vehicles of any type & / or capacity during last 7 years ending 31.11.2025. All necessary

documentary evidence shall be submitted along with the tender.

a. Three similar works of Supply should not be less than 40% of the quantum of this tender.

b. Two similar works of Supply should not be less than 50% of the quantum of this tender.

c. One similar work of Supply should not be less than 80% of the quantum of this tender.

Similar work means work related to Manufacture / Supply of such or other type of

Liquid management related high pressure equipment mounted on vehicle chassis of any

type & / or capacity in any Municipal Corporation/ ULBs / Government / semi Govt.

organisation/institutions / etc. directly & / or supplied / deployed through service

provider (on rental / under O&M contract / integrated project work etc.) However all

necessary documents evidence such as work order (if not directly supplied then

supporting work orders, certificates, proofs etc to verify with the criteria) performance

certificate etc. must be submitted in technical bid. All necessary documentary evidence

shall be submitted along with the tender.

If tender is quoted by original Vehicle manufacturer / supplier / authorized dealer alone then

he must be having experience for providing services in integrated project work / having

experience of providing O & M services / rental contract based work (as mentioned in

work experience criteria as service provider below) with vehicles as mentioned below in

any Municipal Corporation/ ULBs / Government / semi Govt. organisation/institutions /

etc. clientele Or must have tie up with Municipal Utility service provider (under JV /

association / MOU / Consortium etc arrangement) who is having experience either with

own &/or with clientʹs Vehicles as mentioned below in any Municipal Corporation/ ULBs

/ Government / semi Govt. organisation / institutions / etc.

G. Work Experience Criteria As service Provider

The tenderer should be the service provider of such or other type of Liquid

management chassis mounted vehicles of any type & / or capacity for Municipal

Utility related work either on rental basis by providing his own Vehicles & / or under

O & M contract basis by using department / authorityʹs Vehicles & / or under

integrated management work by using such Vehicles. Tenderer must be having at

least two year of continuous experience for above referred work. Necessary

documentary proof/s shall be attached with the tender.

A detail showing all works of similar types and magnitude or other as mentioned

above) carried out and on hand with the tenderer along with certificate of

satisfactory performance from the institution to whom the Tenderer has provided

services should also be mentioned.

He must be having the Experience of successfully completed similar work/s for at

least two full (Continuous) year during last 7 years ending 31.11.2025; it should be

either of the following:

a. Three similar works which should not be less than 40% of the estimated daily work /

deployment of Vehicles. or

b. Two similar works which should not be less than 50% of the estimated daily work /

deployment of Vehicles. or

c. One similar work which should not be less than 80% of the estimated daily work /

deployment of Vehicles.

Similar work means providing services with such or other type of Liquid management

chassis mounted vehicles of any type & / or capacity for Municipal Utility related work either

on rental basis by providing his own Vehicles & / or under O & M contract basis by using

department / authorityʹs Vehicles & / or under integrated Project management work by using

such Vehicles in any Central govt. organization/ State govt. organization /VMC /Municipal

Corporations / Institute or any other Agency of Government of India or any of the State

Governments /ULBs/Govt/Municipal Authority.

The tenderer shall furnish a satisfactory performance certificate from the past/ current

customers for at least One work with details & it’s working together with self‐attested copies

of order/s received from those client/s.

H. Further, If tender is quoted by Municipal utility Service Provider then he has to submit

the details of Truck Mounted Mist Machine he quote along with agreement (MOU)

with its machine manufacturer &/or authorized supplier as per tender requirements to

qualify in the tender. Further Truck Mounted Mist Machine manufacturer/ supplier /

dealer must possess requisite quantity and other criteria for machine supply and

performance as mentioned in the above experience clause For Manufacturer/Supplier.

Necessary documentary proof shall be attached with the tender.

I. The tenderer shall furnish satisfactory performance certificate for machine supply from

the past purchasers for at least total 1 nos. of Truck Mounted Mist Machine of any

capacity / type for Vehicle supply & it’s working together with self‐attested copies of

purchase orders received from those client/s.

J. The tenderer shall furnish a satisfactory performance certificate for service providing

work from the past/ current customers for at least One work with details & itʹs

working together with self‐attested copies of order/s received from those client/s.

K. All related duly self attested documents like work order, performance certificates, RTO

Registration Book etc. shall be submitted with the tender. The tenderer shall furnish

satisfactory performance certificate for the work executed by him. Necessary

documentary proof shall be attached with the tender.

L. The tenderer shall furnish the list of Municipal corporations /ULBs /Institutions etc.

with Address & Tel. no. to whom equipments have been supplied during the

preceding five years and the numbers of equipments/vehicles such supplied.

M. If participants are Joint Venture / Consortium /MoU / association etc. then they should

fulfil following conditions:

If the supplier is a Joint Venture / Consortium /MoU / association etc, all of the parties

shall be jointly and severally liable to the Purchaser for the fulfilment of the provisions

of the contract and shall designate one party to act as a leader (Technical member either

manufacturer &/or supplier &/or service provider) with authority to bind the Joint

Venture / Consortium /MoU / association etc. The composition or the constitution of the

Joint Venture / Consortium /MoU / association etc. shall not be altered without the prior

consent of the Purchaser. Maximum two parties are allowed for such joint venture,

consortium, or association.

Joint Venture / Consortium /MoU / association etc is permitted maximum up to 2 (Two)

members; Tie up details of Joint Venture / Consortium /MoU / association etc. members

shall be submitted with documentary evidence along with tender.

All the members of the Joint Venture / Consortium /MoU / association firms etc all shall

have to collectively satisfy all the criteria mentioned.

In case, the applicant Joint Venture / Consortium /MoU / association partner has

achieved experiance & financial criteria mentioned above in past, in Joint Venture /

Consortium /MoU / association with other contractor (other then present Joint Venture /

Consortium /MoU / association partner), the portion of the work (experiance and

finance) of the contractor included in their Joint Venture / Consortium /MoU /

association Agreement in original contract work shall only be considered for evaluation

Joint Venture / Consortium /MoU / association etc shall comply with the following

minimum requirements:

a. The Joint Venture / Consortium /MoU / association etc shall be between maximum of

members including the prime bidder or the leader (Technical member) of the Joint

Venture / Consortium /MoU / association etc.

b. The Joint Venture / Consortium /MoU / association etc as a part of the Joint Venture /

Consortium /MoU / association etc agreement shall declare and nominate the leader of

Joint Venture / Consortium /MoU / association etc who will be deemed to be prime

c. The Joint Venture / Consortium / MoU / association etc agreement shall clearly and

unambiguously specify the roles, duties and responsibilities, modus of operandi and

stake of each of the Joint Venture / Consortium /MoU / association etc. members

including binding of parties for execution of the project and till 5 years / expiry of the

contract period whichever is later.

d. The Joint Venture / Consortium /MoU / association etc. agreement shall be notarized

and the agreement shall be attached with the qualification bid (technical) and shall not

be modified and amended without prior approval of the Vadodara Municipal

Corporation during the entire period of contract performance.

N. Disqualification

Disqualification Even though the Applicants meet the above criteria, they are subject

to be disqualified if Applicant or any of its constituent partners have: ‐ Made

misleading or false representation in the forms, statements, and attachments

submitted; or ‐ Been debarred or terminated or blacklisted (and effect is continue on

due date of this tender) by Central Govt. organization / State Govt. organization /

VMC / Any Municipal Corporation / ULBs

In case of a proprietary firm, partnership, private ltd, limited firm the following are

the disqualification in case of failure to disclose information by partners or the

(i) If, any of the directors, partners or the proprietor is debarred / blacklisted by Central

govt. organization / State Govt. organization / ULB / Any Municipal Corporation /

VMC or any other Agency of Government of India or any of the State Government.

(ii) If, any of the directors, partners or the proprietor has a criminal history or has been

convicted by any court of law for any of the offenses under any Indian laws.

(iii) If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into

(iv) If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into

However; merits of such actions will be reviewed by Municipal Commissioner; VMC

(If need be) and can take decision accordingly after review, which will be final &

binding to all tenderer.

Tenderer not provide PQ bid Document in nprocure website.

Note: The experience as sub contractor shall not be considered

Contractor’s Sign HEAD OF DEPARTMENT (HOD)

With seal SOLID WASTE MANAGEMENT

VADODARA MUNICIPAL CORPORATION

Details of Tenderer

Submit details of all members of Joint Venture / Consortium /MoU / association partners)

1. (a) Name of firm :

(b) Address of the office(s)

(c) Date of incorporation and/or commencement of business

Details of Service Provider

(a) Name of firm :

(b) Address of the office(s)

(c) Date of incorporation and/or commencement of business

2. Brief description of the Supplier’s main lines of business.

Brief description of the Service Provider’s main lines of business.

3. Details of individual(s) who will serve as the point of contact / communication for

VMC with the Tenderer / contractor:

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E‐mail address:

(g) Fax number:

(h) Mobile number:

4. Name, Designation, Address and Phone Numbers of Authorized Signatory of the

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E‐mail address:

(g) Fax number:

(h) Mobile number:

5. Details of Principal Manufacturer/supplier

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E‐mail address:

6. Details of the equipment supplied as per Clause 1.0,Appendix

• Specification

• Brief description

• Delivery Schedule

S.No Details Action Remarks

1 Whether tendering firm/company is duly Say Yes/No

registered? Name of the registering

authority.(attach certificate)

2 Whether the tenderer is the Manufacturer Put ‘X’ or ‘V’

of the Vehicles/ Equipment proposed to Manufacturer

be supplied or is he the Authorized • Authorised dealer.

dealer/ Distributor of the manufacturer? • Distributor

(Attach certificates)

3 Details of Vehicles /Equipment (as Say Yes / No.

mentioned in the tender) supplied in the

preceding five years Attach separate sheet

4 Attach performance certificates from the Say Yes / No.

past purchasers together with attested Attach Certificate

copies of purchaser order received from

those clients as mentioned in the

qualification criteria.

5 Whether the tenderer and / or his Say Yes / No.

authorized dealer / service provider have

been black listed / work terminated by

any civic authority/department / any

govt. or semi govt. authority?

6 Details of / O & M contract basis /

integrated project basis work for Garden

work related / Municipal utility

FINANCIAL QUOTATION

COMPULSORY ONLINE

Financial Quotation for the Tender for Supply, Delivery, Testing, Commissioning &

Comprehensive Operation and Maintenance contract for 10 (ten) Years of Truck Mounted

Mist Machine (with appx. 8000 Ltr. Tank Capacity) ‐ 06 Nos. As per VMC tender

specifications, scope of work & terms ‐ conditions.

The Municipal Commissioner

Vadodara Municipal Corporation.

. Vadodara ‐390001

Sub: Financial Quote for Tender for Supply, Delivery, Testing, Commissioning &

Comprehensive Operation and Maintenance contract for 10 (ten) Years of Truck Mounted

Mist Machine (with appx. 8000 Ltr. Tank Capacity) ‐ 06 Nos. As per VMC tender

specifications, scope of work & terms ‐ conditions.

Dear Sir/Madam,

We, hereby, having reviewed and fully understood all the terms and conditions of this

Tender Document, submit our financial quote for the supply of following equipment and its

O & M work as per the tender terms and scope of work for your evaluation. The price quoted

includes packing, forwarding charges, insurance, all taxes and duties etc. Delivery will be

made at Vadodara, Gujarat at site specified by VMC and will be as per Appendix 1 of the

Tender Document.

Notwithstanding any qualifications or conditions, whether implied or otherwise, contained

in our Quotation we hereby represent and confirm that our Quotation is unconditional in all

respects and we agree to the terms of this Tender Document.

SCHEDULE OF PRICE

A. Supply, Delivery, Testing, Commissioning of Truck Mounted Mist Machine (with

appx. 8000 Ltr. Tank Capacity) ‐ 06 Nos. As per VMC tender specifications, scope of

work & terms ‐ conditions.

Sl Details Required Financial Total

No. Qty. Quote PER Amount Rs.

1. Supply, Delivery, Testing, 06 Nos.

Commissioning of Truck Mounted Mist

Machine (with appx. 8000 Ltr. Tank

Capacity) As per VMC tender

specification, scope of work & terms ‐

3 Other Taxes and Duties If any.

4 Transportation

The price quoted above is net including all taxes and duties, entry taxes etc., Packing,

Forwarding; Insurance charges are included in the indicated price. The prices are fixed and

firm and are inclusive of all applicable taxes and duties as may be statutorily applicable.

B. Comprehensive Operation and Maintenance contract for 10 (ten) Years of Truck

Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity) ‐ 06 Nos. As per VMC

tender specification, scope of work & terms ‐ conditions. (For in warranty period)

Sr. Particulars Quantity Rate per Vehicle Rs

For 8 Hr. For 12 Hr. For 16 Hr.

working working working

shift/day shift/day shift/day

1 Comprehensive Operation Contract for

Truck Mounted Mist Machine (with

appx. 8000 Ltr. Tank Capacity) of VMC

As per tender scope of work and

conditions mentioned in the tender for

first in warranty year.

2 Comprehensive Maintenance Contract

for Truck Mounted Mist Machine (with

appx. 8000 Ltr. Tank Capacity) of VMC 06 Nos.

As per tender scope of work and

conditions mentioned in the tender for

first in warranty year.

3 Sub Total of O & M cost (i.e. 1 + 2 above)

5 Total of O & M cost (i.e. 3 + 4 above)

C. Comprehensive Operation And Maintenance contract for 10 (ten) Years of Truck

Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity) ‐ 06 Nos. As per VMC

tender specification, scope of work & terms ‐ conditions. (For Rest Out of warranty

Sr. Particulars Quantity Rate per Vehicle Rs

For 8 Hr. For 12 Hr. For 16 Hr.

working working working

shift/day shift/day shift/day

1 Comprehensive Operation Contract for

Truck Mounted Mist Machine (with

appx. 8000 Ltr. Tank Capacity) of VMC

As per tender scope of work and

conditions mentioned in the tender For

Rest Out of warranty period.

2 Comprehensive Maintenance Contract

for Truck Mounted Mist Machine (with

appx. 8000 Ltr. Tank Capacity) of VMC

As per tender scope of work and

conditions mentioned in the tender For

Rest Out of warranty period.

3 Sub Total of O & M cost (i.e. 1 + 2 above)

5 Total of O & M cost (i.e. 3 + 4 above)

% loading towards diesel part in the operation contract price quoted in B ‐ 1 & C ‐ 1 above:

* TENDERER HAS TO QUOTE AS PER ABOVE FORMAT ONLY in Online tender.

Only diesel price variation during the contract period will be considered for which tenderer

must have to clearly specify the % loading towards diesel part in the operation contract price

without fail , which will be consider for diesel price variation. Otherwise it will be taken as

60% and will be binding to the tenderer.

* TENDERER HAS TO QUOTE AS PER ABOVE FORMAT ONLY in Online tender.

Please provide information on applicable fields.

Yours faithfully,

For and on behalf of (Name of Supplier)

Duly signed by the Authorized Signatory of the Supplier

(Name, Title and Address of the Authorized Signatory)

Tender Financial evaluation formula:‐

Note :‐ The decision of lowest rate will be on the basis of rates quoted for supply of Vehicles

and O & M contract of different shifts (for in warranty & out of warranty period)and

will be calculated as under;

Total Cost for A (For Supply Part) = Net rate of each Vehicle x 6 Vehicles

Total cost For O & M Part =

Rate of Tenderer for B :‐ (for First Year ‐ In Warranty Period)

Rate of tenderer For B = (0.6 x a) + (0.2 x b) + (0.2 x c) Where; (Based on

rate quoted For B) a= Rate per 8 Hrs. working shift of O & M work per

Vehicle per day Rs. b= Rate per 12 Hrs. working shift of O & M work per

Vehicle per day Rs. c= Rate per 16 Hrs. working shift of O & M work per

Vehicle per day Rs.

Rate of Tenderer for C :‐ (for Rest Years ‐ Out of Warranty Period)

Rate of tenderer For C = (0.6 x a) + (0.2 x b) + (0.2 x c)

Where; (Based on rate quoted For C) a= Rate per 8 Hrs. working shift of

O & M work per Vehicle per day Rs. b= Rate per 12 Hrs. working shift of

O & M work per Vehicle per day Rs. c= Rate per 16 Hrs. working shift of

O & M work per Vehicle per day Rs

D = Final Rate of Tenderer = Rate of tenderer for B x 0.20 + Rate of Tenderer for C x

Total Cost of O & M ʺEʺ = Final rate of tenderer ʹDʹ x 365 days x 6 Vehicles x 5 years

Total Cost F = Total cost for Vehicle supply A + total cost for O & M work ʺEʺ

The tenderer whose ʺ Total cost ʹFʹ ʺ Found lowest based on above formula will be

treated as first Lowest bidder.

I / We agree that all the clause, information mentioned in this tender document are correct as

per my knowledge and I / We have read and understood all the terms and conditions

mentioned in document carefully. I / We abide to agree and follow to the terms and

conditions stated in the tender.

I/We agree that we have no objection if inquiries are made about our works, its related areas

and any other inquiry regarding all details, projects and works listed by us in the

prequalification document at any state.

Date:‐ Name of Tenderer:‐

Place:‐ Sign / Stamp

General Information:

All individual firms are requested to complete the information in this form. Individual

information should be provided for all owners, directors or applicants that are partnerships

public / Pvt. Ltd. or individually owned firms.

1 Name of firm:

2 Type of firm: Proprietary/ Partnership/ Pvt. Ltd./Public Ltd/NGO

3 Head office address:

4 Local office address (if any):

5 Authorised Person :

6 Mobile: Contact:

7 Landline: Contact:

8 Facsimile: Fax:

10 Place of incorporation / registration: Year of incorporation / registration:

11 Main lines of business:

Financial statements :

‐ Bidder shall furnish Turnover certificate for financial year 2022‐2023, 2023‐2024 &

2024‐2025 separate CA certificate shall be submitted.

History of litigation & Black listing ,Debarring :

Applicant should provide information on any history of litigation or arbitration & Black

listing, Debarring resulting from contracts with Any Municipal corporation, ULBs, Central

Govt, State Govt, Govt Authority etc..

Year Award for / or Name of Client, cause Disputed Validity Period

Against applicant of Litigation and amount in

matter of dispute & Rupees

Note: If the information to be furnished in this schedule is not given and come to the

knowledge of VMC subsequently it will result in disqualification of the bidder.

Also submit latest status along with documentary evidences.

Photographs of Partners / Managing Director / Proprietor / Directors / Power of attorney

1 I/We agree that the decision of the Vadodara Municipal Corporation in pre‐

qualification/selection of applicants/contractor, Phasing of work and in any other

project related matter, will be final and binding to the me/us.

2 All the information and date furnished herewith are correct to my/our best of

3 I/We agree that I/we have no objection if inquiries are made about our works, its

related areas and any other inquiry regarding all details, projects and works listed

by us in the pre‐qualification document at any state.

Signature with seal of the company

DECLARATION OF THE CONTRACTOR :

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with

the local conditions regarding scope of work, all materials and labour on which I / We have

based my / our rates for this tender. The specifications and leads on this work have been

carefully studied and understood before submitting this tender. I / We undertake to use only

the best materials approved by the Engineer in charge or his duly authorized representative

during execution of the work and to abide by the decision of VMC.

Signature of Applicant

AFFIDAVIT * Rs. 300 Stamp / Value as per new norms :

DECLARATION OF THE CONTRACTOR:

1.0 I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I also understand that in case of wrongful/false

information, corporation is entitled to take any civil & criminal punitive action

2.0 The undersigned also hereby certifies that neither our firm M/s

_______________________ _____________________ nor any of its constituent

partners, directors etc have abandoned any work in India nor any contract awarded

to us for such works has been rescinded. Our firm is also not black listed by any

Central govt. organization / State Govt. organization / ULB / Any Municipal

Corporation / VMC or any other Agency of Government of India or any of the State

3.0 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

Government, or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the VMC to verify our statements

or our competence and general reputation.

4.0 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the VMC.

5.0 The VMC and its authorized representatives are hereby authorized to conduct any

inquiries or investigations to verify the statements, documents, and information

submitted in connection with this application and to seek clarification from our

bankers and clients regarding any financial and technical aspects. This Affidavit will

also serve as authorization to any individual or Authorized representative of any

institution referred to in the supporting information, to provide such information

deemed necessary and requested by you to verify statements and information

provided in the Tender or with regard to the resources, experience and competence

of the Applicant.

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with

the local conditions regarding scope of work, all materials and labour on which I / We have

based my / our rates for this tender. The specifications and leads on this work have been

carefully studied and understood before submitting this tender. I / We undertake to use only

the best materials approved by the Engineer in charge or his duly authorized representative

during execution of the work and to abide by the decision of VMC.

Signed by the Authorized signatory of the firm

Title of the office

Name of the firm

Note: The affidavit format as indicated above to be furnished on non‐judicial stamp Paper of

amount as per latest rules and duly notarized.

Format for Bank Guarantee

B.G. No. Dated:

1. In consideration of you, *****, having its office at *****, (hereinafter referred to as the

‚Authority‛, which expression shall unless it be repugnant to the subject or context

thereof include its, successors and assigns) having agreed to receive the Bid of

<<<<<<<< (a company registered under the Companies Act, 1956) and

having its registered office at<<<<<<<<< (hereinafter referred to as the

‚Bidder‛ which expression shall unless it be repugnant to the subject or context

thereof include its/their executors, administrators, successors and assigns), for the

***** Project on basis (hereinafter referred to as ‚the Project‛) pursuant to the

Document dated <<<<< issued in respect of the Project and other related

documents including without limitation the draft concession agreement (hereinafter

collectively referred to as ‚Bidding Documents‛), we (Name of the Bank) having our

registered office at<<<<<<<<< and one of its branches at <<<<<<<<..

referred to as the ‚Bank‛), at the request of the Bidder, do hereby in terms of Clause

of the Tender Document, irrevocably, unconditionally and without reservation

guarantee the due and faithful fulfilment and compliance of the terms and

conditions of the Bidding Documents (including the entire tender Document) by the

said Bidder and unconditionally and irrevocably undertake to pay forthwith to the

Authority an amount of Rs. ***** (Rupees ***** only) (hereinafter referred to as the

‚Guarantee‛) as our primary obligation without any demur, reservation, recourse,

contest or protest and without reference to the Bidder if the Bidder shall fail to fulfil

or comply with all or any of the terms and conditions contained in the said Bidding

2. Any such written demand made by the Authority stating that the Bidder is in default

of the due and faithful fulfilment and compliance with the terms and conditions

contained in the Bidding Documents shall be final, conclusive and binding on the

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and

payable under this Guarantee without any demur, reservation, recourse, contest or

protest and without any reference to the Bidder or any other person and irrespective

of whether the claim of the Authority is disputed by the Bidder or not, merely on the

first demand from the Authority stating that the amount claimed is due to the

Authority by reason of failure of the Bidder to fulfil and comply with the terms and

conditions contained in the Bidding Bid Document ‐ for . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . .Tender Name . . . . . . . . . . . . . . . . Documents including failure

of the said Bidder to keep its Bid open during the Bid validity period as set forth in

the said Bidding Documents for any reason whatsoever. Any such demand made on

the Bank shall be conclusive as regards amount due and payable by the Bank under

this Guarantee. However, our liability under this Guarantee shall be restricted to an

amount not exceeding Rs. ***** (Rupees ***** only).

4. This Guarantee shall be irrevocable and remain in full force for a period of 180 (One

Hundred eighty days) days from the Bid Due Date inclusive of a claim period of

(sixty) days or for such extended period as may be mutually agreed between the

Authority and the Bidder, and agreed to by the Bank, and shall continue to be

enforceable till all amounts under this Guarantee have been paid.

5. We, the Bank, further agree that the Authority shall be the sole judge to decide as to

whether the Bidder is in default of due and faithful fulfilment and compliance with

the terms and conditions contained in the Bidding Documents including, inter alia,

the failure of the Bidder to keep its Bid open during the Bid validity period set forth

in the said Bidding Documents, and the decision of the Authority that the Bidder is

in default as aforesaid shall be final and binding on us, notwithstanding any

differences between the Authority and the Bidder or any dispute pending before any

Court, Tribunal, Arbitrator or any other Authority.

6. The Guarantee shall not be affected by any change in the constitution or winding up

of the Bidder or the Bank or any absorption, merger or amalgamation of the Bidder

or the Bank with any other person.

7. In order to give full effect to this Guarantee, the Authority shall be entitled to treat

the Bank as the principal debtor. The Authority shall have the fullest liberty without

affecting in any way the liability of the Bank under this Guarantee from time to time

to vary any of the terms and conditions contained in the said Bidding Documents or

to extend time for submission of the Bids or the Bid validity period or the period for

conveying acceptance of Letter of Award by the Bidder or the period for fulfilment

and compliance with all or any of the terms and conditions contained in the said

Bidding Documents by the said Bidder or to postpone for any time and from time to

time any of the powers exercisable by it against the said Bidder and either to enforce

or forbear from enforcing any of the terms and conditions contained in the said

Bidding Documents or the securities available to the Authority, and the Bank shall

not be released from its liability under these presents by any exercise by the

Authority of the liberty with reference to the matters aforesaid or by reason of time

being given to the said Bidder or any other forbearance, act or omission on the part

of the Authority or any indulgence by the Authority to the said Bidder or by any

change in the constitution of the Authority or its absorption, merger or

amalgamation with any other Bid Document‐ for . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . .Tender Name . . . . . . . . . . . . . . . .in the State of Gujarat person or any

other matter or thing whatsoever which under the law relating to sureties would but

for this provision have the effect of releasing the Bank from its such liability.

8. Any notice by way of request, demand or otherwise hereunder shall be sufficiently

given or made if addressed to the Bank and sent by courier or by registered mail to

the Bank at the address set forth herein.

9. We undertake to make the payment on receipt of your notice of claim on us

addressed to [name of Bank along with branch address] and delivered at our above

branch which shall be deemed to have been duly authorised to receive the said

notice of claim.

10. It shall not be necessary for the Authority to proceed against the said Bidder before

proceeding against the Bank and the guarantee herein contained shall be enforceable

against the Bank, notwithstanding any other security which the Authority may have

obtained from the said Bidder or any other person and which shall, at the time when

proceedings are taken against the Bank hereunder, be outstanding or unrealised.

11. We, the Bank, further undertake not to revoke this Guarantee during its currency

except with the previous express consent of the Authority in writing.

12. The Bank declares that it has power to issue this Guarantee and discharge the

obligations contemplated herein, the undersigned is duly authorised and has full

power to execute this Guarantee for and on behalf of the Bank.

13. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be

restricted to Rs. *** (Rupees ***** only). The Bank shall be liable to pay the said

amount or any part thereof only if the Authority serves a written claim on the Bank

in accordance with paragraph 9 hereof, on or before [*** (indicate date falling

days after the Bid Due Date)].

Signed and Delivered by <<<<<<<<<. Bank

By the hand of Mr./Ms. <<<<<<<<.., its <<<<<<<.. and authorised official.

(Signature of the Authorised Signatory)

(Official Seal)