Request for Proposal for Contract of Event Management Partner for Livestock and Poultry Show-2025

Amount

Event Management

Air conditioned Waterproof aluminum German Hangar for Stage area with wooden platform & fire retardant top covering, side covers, front façade, Carpet etc. All the structures / hangars should be HIGH QUALITY GERMAN TECHNOLOGY ALUMINIUM STRUCTURE (Strong enough to sustain high speed wind & rain pressure)

Waterproof Tubular Iron Hangar for Public Sitting area with wooden platform & fire retardant top covering, side covers, front façade, Carpet etc. All the structures should be of high quality and strong enough to sustain high speed wind & rain pressure as per the specification of the department. Seating arrangement should be of 5000 people

Air Conditioner Waterproof Tubular Iron Hangar for Seminar Hall with the Seating arrangement for 500 with wooden platform & fire retardant top covering, side covers, front façade, Carpet, stage, adequate sound, AV arrangement etc etc. All the structures should be of high quality and strong enough to sustain high speed wind & rain pressure as per the specification of the department.

Air Conditioner Waterproof Tubular Iron Hangar for Machinery Display Hall with wooden platform & fire retardant top covering, side covers, front façade, Carpet, stage, adequate Lightingetc. All the structures should be of high quality and strong enough to sustain high speed wind & rain pressure as per the specification of the department.

Air Conditioner Waterproof Tubular Iron Hangar for Farmer's Training Hall with the Seating arrangement for 1000 with wooden platform & fire retardant top covering, side covers, front façade, Carpet, stage, adequate sound, AV arrangement etc . All the structures should be of high quality and strongenough to sustain high speed wind & rain pressure as per the specification of the department.

Waterproof Tubular Iron Hangar for VIP area with air- conditioning (450 sq meter) and Public Dining area (non- AC of 1800 sq meter) with wooden platform & fire retardant top covering, side covers, front façade etc. All the structures should be of high quality and strong enough to sustain high speed wind & rain pressure as per the specification of the department.

Construction of thematically designed one air conditioned VVIP lounge with proper wooden platform, flooring, carpeting and lights etc. rates including flower decoration cushion chairs/two and three seater sofas, centre tables, coffee tables, chemical toilet and other required items for beautification of the room.

Bamboo pandal with waterproof shed, Platform and cloth masking, side covers, front facade, Carpet etc. All the structures should be of ethinically designed and strong enough to sustain high speed wind & rain pressure. It should include minimal furniture, one store room with lock and key facility, plugpoint, dustbin.

Thematic décor inside the hanger with necessary items like colourful decorative cloths/lights etc. in entire hangar area of 2500 sq mtr

Adequate general LED Lighting inside and outside the hanger in the entire venue.(natural white led light)

Stage setup : 80' x 40' x 4ft high MS structure with scaffolding/truss blocks with plyboard on top & following items : A. Steps on both side 8 ft wide with railing B. Dias Arrangements - 15 heads with snacks arrangement C. Podium with branding - 2 nos

Wooden framing with fabric printing for stage skirting and side wings

Double seater sofa

Centre table (Glass Top)

Good quality banquet chairs with covers.

P3 LED Wall 52 ft x 12 ft for stage backdrop with technician and operator support

High resolution LED screens inside and outside hangar structure for the general public to show the schemes and programs of the Ministry with technician and operator support for the LED Screen. (i) 8 x 6 feet - 6 Nos (ii) 20 x 10 feet - 2nos.

LED riser with masking & carpet from all sides. (i) 8' x 4' -6 Nos ; (ii) 60' x 4' - 2 Nos. ; (iii) 20' x 4' - 4nos

Green rooms with wooden platform with proper lighting and other required items like adequate mirror/cloth stand/spot lights/power points/tables/chairs and all other furniture required of approx. 400 sq. ft each

Riser for media setup with carpet, masking from all sides and required furnitures with necessary fixtures & lighting

Riser for Sound - 12x8 x 8nos.

Riser for light & sound console with carpet, masking from all sides including required furnitures, etc with necessary fixtures.

Riser for camera setup with carpet, masking from all sides including required furnitures, etc with necessary fixtures.

Flower Decoration - Stage Skirting, Podium, lighting of lamp, stairs railing, table bouquet etc

Sound Arrangements for the Public Meeting, Public Addressal system and ambience music with proper underground cabeling and technician etc

Video & Photography Coverage of Inaugural Function & all other major events/function during the event. Live video coverage of the cultural events and inaugural function in the LED panel as and when required by the department.

Seamless switcher (Crammer)

SDI splitter for live streaming/broadcasting of fair on installed LED screens

SDI cables for camera live feed

Drone for capturing the bird eye view of the entire event .

Emcee/Presenter (Male/Female)

Ushers (Female in traditional dress)

Cleaning and Sanitation of the entire venue all through out the event

Bamboo Pandal with Bhaluka bamboo for kitchen with wateroroofing shed and cloth masking

Furniture, Lighting, Carpeting, barricading, Toilet (for VIP), wash basin etc as per the requirement of the caterer and as directed by the Directorate

Soundless Genset (Including required quantity of Diesel, adequate number of operators/technician/electrician whatever so required for full-fledged and smooth running of genset and power supply)

Power distribution with armored cables from main panel board & generator up to Exhibition Area / Stage / All Hangers / Food Area and all over the ground & sub distribution with main panel switch board & sub main panel board.

Lighting Poles with proper wiring/earthing for Entire Venuewith adequate number of poles should be provided

Emergency and back up Lighting system in case of total power faliure

Electrical cabling of entire venue with proper covering

Bright & sufficient ambience lighting over & above normal lightings

Ground Earthling through the area with generator and lighting as per the requirement of the PWD Electrical division.

Cabling & Changeover box/main panel with proper fittings

Construction of Registration Desk of (10 x 10) meter well designed structure with adequate lighting, platform, carpet, counter, brochure stand & banquet chair& one steel almirah with lock facility

5M x 5M pagoda for help desk, police control, first aid, lost & found etc with Covered from all sides and top having wooden platform, carpet, adequate lighting & basic furniture (Pagoda with Aluminium Structure with Waterproof and Fireproof retardant sheet should be strong enough to sustain High-Speed Wind/Rain Pressure)

CCTV Cameras set up all over the venue, cameras shall have night vision with operator & technician. Installation will be as directed by the police department

LCD Monitors for CCTV camera

Recording DVR

Frisking area at entry points (4 x 2 m) with plug point as per the requirement of the Police department

Landscaping as per the theme in connection with the Swachhataa Hee Seva

Designer gate as per the theme and as approved by the department.

Toilet Arrangements for VVIP and VIP (Chemical Toilet)

Toilet arrangements for Public

Round the clock security arrangement throughout the event.

Animal Shed Management

Animal Shed for 40 large animals @ 60Sq ft per animal with waterproof roofing, side partition, manger, equipments and favers block flooring including animal restaining facilities.

Machang type Goat Shed for 100 goats with water proof roofing, slated wooden flooring, side partition wall, feeding & watering facilities etc.

Poultry shed for 20 units of 100 sq. ft each with cages and feeding and watering facilities

Bio Security arrangements for entire animal shed

Rural village house prototype with traditional farming equipments covering 650 sqft area

Animal loading ramp with barricade

Duck pond with duck house 1000 sq. ft. With duck shed 800 sqft

ARIHANT ADVERTISING AGENCY (BID ID -251615)

GYANAM (BID ID -251689)