Providing & Installing Xerox Machine on Rental Basis for the work of Xerox copies of variety Papers/ Documents at South East Zone Office Surat with Paper and Manpower.

Name of Work:- Providing & Installing Xerox Machine on Rental

Basis for the work of Xerox copies of variety Papers/

Documents at South East Zone Office Surat with

Paper and Manpower.

Ref. :- E- Tender Notice No.:- Deputy Municipal

Commissioner/South East Zone(Limbayat)/25/

2025-26 (Work No.01)

 Downloading of tender -: Upto 30/03/2026 to 09/04/2026 , 18:00

 Pre bid Conference ------

 Online submission (Last -: On Or Before Dt.09/04/2026 up to 18:00

 Submission of Tender To,The Chief Accountant,

fee, EMD & Technical bid Surat Municipal Corporation

& other documents etc. in Tapi Bhavan, Shri Tapipura, Surat by

hard copy R.P.A.D./Speed Post Only.

 Opening of Technical bid -: Dt.10/04/2026,16:00 hrs. on wards if

etc. Probable date

 Opening of Price Bid (On -: Dt.02/05/2026, 16:00 hrs. on wards if

line) Probable date possible

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#!f Demand Draft for E.M.D. & Tender Fee Shall be submitted in electronic format only through

online (by Scanning) while uploading the bid. This submission shall mean that E.M.D.& Tender

Fee are received for purpose of Opening the Bid. Accordingly offer of those shall be opened

whose E.M.D. & Tender Fee is received Electronically. However for the purpose of realization of

D.D. Bidder shall send the D.D. in original through R.P.A.D./ Speed Post so as to reach to Account

Department (Main Office) on or before Dt.21/04/2026 as per Tender Notice. Penaltative action

for not submitting D.D. in Original to Account Department (Main Office) by bidder shall be

initiated and action shall be taken for abeyance of registration and cancellation of E - tendering

code for one Year. Any Documents in supporting of bid shall be in Electronic format only

through online (by Scanning) & hard copy will not be accepted separately.

* All documents must be coloured scanned to be seen as original. Scanning in black and white

or gray shall not be acceptable.

* All the documents must be notarised with clearly displaying stamp, number and name of the

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Surat Municipal Corporation

South East Zone

Name Of Work :- Providing & Installing Xerox Machine On Rental Basis For The

Work Of Xerox Copies Of Variety Papers/Documents At South East

Zone(Limbayat) Office Surat With Papers And Manpower.

Ref :- E -Tender Notice No.:- Deputy Municipal Commissioner/South East

Zone(Limbayat)/25/ 2025-26 (Work No.01)

Sr. Paper Size Unit Per Rate (With Paper, Machinery & All Type Of

No Page Taxes & Manpower) in Rs.

01 A-4 Size -1-

02 Full Scape Size -1-

03 A-3 Size -1-

Tender Condition :-

1. Rate Should be inclusive all applicable taxes (Viz.GST,I.T.etc.)

2. Rate Should be inclusive all Transport charges.

3. Tender validity period - 120 days after opening online price bid.

4. Payment should be release as per SMC Rules & Regulation.

Seal of contractor

ASST.MUNI. COMMISSIONER

SOUTH EAST ZONE (LIMBAYAT)

SURAT MUNICIPAL CORPORATION

SURAT MUNICIPAL CORPORATION

SOUTH EAST ZONE (LIMBAYAT)

DETAILS OF TENDERER : FOR TENDERER

1 Name of the Tenderer

Affix pass port size

photograph of tenderer

b Are you Manufacturer / Authorised dealer/ sub :-

dealer / Any other (Please Specify & enclosed

the attested copy for authorization)

c Income Tax (Pan) ………………………… Date :- ……………………..

Profession Tax No. ………………………. Date :- ……………………...

Details of other Licenses held Yes / No.

Registration details / Validity date (Attached attested copy of Certificates)

d What is the forum of Business? :-

Do you submit this tender as a

- Sole Proprietor?

- Registration No. under No. :- …………. Date ……………….

Shop & Establishment Act. Valid up to Dt…………………..

- Hindu Undivided Family (HUF)? :-

(See parts-08, part-2)

- Partnership Firm? :-

- Public Limited Company under :-

The Companies Act?

- Private Limited Company under :-

The Companies Act?

- State Gov’t. owned Undertaking Corporation :-

- Central I owned Undertaking Corporation / :-

- Co-operative Society? :-

Association of persons? :-

- Any other, Please Specify :-

2 Complete Address of the tenderer :-

a Head Office : :-

b Main Office in Gujarat : :-

c Office Nearest to Surat :- :-

e Name of contract person: - ……………………………………. Phone No……………….

Mobile No. …………………………………

3 Do you agree to all terms and conditions :-

specified in the tender? If no please Specify

where and how you differ (Attach separate

sheet if necessary)

4 Give details about your mode of ensuring :-

5 If you are a dealer, kindly state the name of :-

your principals for each items

6 If you are an authorized repairer, kindly provide :-

repairing facilities that you have, giving details

of the quality control set-up that you may have

(The details may be given as an annexure.)

7 Terms of Payment (No advance Payment will :-

8 Enumerate customer’s list to whom such work :-

carried out, by you and are in service at

present (Attach separate sheet if necessary)

9 If order is splitted, will it affect your any of terms :-

/ conditions, guarantee period, service?

Mention Clearly.

10 Rates are including of all sales tax, works :-

contract tax excise duty, octroi, transportation,

etc. i.e. F.O.R. Surat.

11 For how many years has the organization been :-

in business under its present name and style.

12 EMD DETAILS : :-

Bank Name Amount Banker’s Cheque /Draft

affix latest passport size photograph stating the name and specimen signature of all partners in

case partnership firm below.

PASSPORT SIZE PASSPORT SIZE PASSPORT SIZE PASSPORT SIZE

PHOTO PHOTO PHOTO PHOTO

NAME :- NAME :- NAME :- NAME :-

SPECIMEN SIGN. SPECIMEN SIGN. SPECIMEN SIGN. SPECIMEN SIGN.

NAME OF TENDERER / PARTNER & RESIDENCE ADDRESS :-

NO NAME OF TENDERER / PARTNER RESIDENCE ADDRESS

SIGNATURE OF TENDERER :-

TENDERER’S NAME & ADDRESS :-

I T -07 EARNEST MONEY DEPOSIT:

Where The Contractor is Required to Submit Bank Guarantee Against Payment Towards Any

Deposit e.g. EMD,SD,etc., Such Bank Guarantee shall be Produced Only From Any One of the

Following Nationalized/Schedule Banks as Listed Below:

(A) Guarantee Essued by the Following banks will be Accepted as SD/EMD on Permanent Basis:

» ALL NATIONALIZED BANKS

(B)Guarantee Issued by Following Banks Will Be Accepted as SD/EMD. The Validity Cut off Date

in The GR is with Respect to the date of issue of bank Guarantee Irrespective of the date of

Termination of Bank Guarantee.

» A U Small Finance Bank

» Ahmedabad mercantile Co-operative Bank Limited

» City Union Bank

»DBS Bank India Limited

» Equitas Small Finance Bank

» Induslnd Bank

» Kalupur Commercial Co-operative Bank Limited

»Kotak Mahindra Bank

» Nutan Nagrik Sahakari Bank Limited

» Saraswat Co-operative Bank

» Saurashtra Gramin Bank

» Standard Chartered Bank

» The Gujarat State Co-operative Bank

» The Mahesana UrbanCo-operative Bank Limited

» The Surat District Co-operative Bank

» The Surat Peoples Co-operative Bank

» Ujjivan Small Finance Bank

Such Bank guarantee Should Be Encashable at Surat.