Classical Music Conference 2026

Amount

Decoration at Ektara Mancha along with adjacent area for 3 days

Thematic 3D Backdrop with LED for Ektara Mancha (30' x 12') with proper illumination

Roof Cover of Ekata Mancha by Fireproof tarpaulin and decorated concealing cloth & Flex printed facia including cover of front ektara and full stage stair

Necessary Flower decoration in the front of dais of Ektara Mancha

Flex 100' x 4' (iron frame) header for iron canopy

Flex leg canopy (9' x 1.5') and side wall (16'x12')

Temporarily built Green Room (25'X10') with iron structure and octanorm to be covered with fireproof tarpaulin along with partition wall, mirror (02 nos.), light, stand fan (03 nos.), chair (20 nos.) and table (02 nos.)on wooden platform

Temporarily built Office Room (20'X10') withiron structure and octanorm to be covered with fireproof tarpaulin along with light, stand fan (02 nos.), chair (20nos.) and table(02 nos.) on wooden platform

Plastic chair with cover for Ektara Mancha

3 Seater sofa in front of Ektara Mancha

VIP chair for Ektara Mancha

Podium

Installation of Sound system at Ektara Mancha for 3 days

Stage Monitor

Outbox Speaker with Line Array System

Amplifier

Mixer Console (64 channels)

Microphones (with stands)

Cordless microphones

Digital Recorder & DVD player

Voltage Stabilizer (10 kw)

Compressor & Sound Limiter Power board

Power Board

DVD/Pen Drive Player

Sound Engineer

Audio recording

Installation of Stage Light at Ektara Mancha for 3 days

LED Par

Face Par

Surphy

T Truss (12'+8') x 2 Nos

Installation of Venue Light for 3 days

T Truss (16'+8') for venue lighting x 8 Nos

Metal

Led Par

Surphy

Earthling with 2" dia GI Pipes as per PWD GS

Panel Board for more than 100kv load for Venue Light

Installing 125KVA Soundproof Generator with changeover panel as alternativesource of electricity with Operator (fuel cost will be paid on the basis of actual consumption)

Light Engineer

Branding

Hoarding 10'x5' including hiring, transportation, fittings, fixing and dismantling for city branding

Pillar 12'x4'x4' including hiring, transportation, fittings, fixing and dismantling for city branding

Hoarding 8'X6' for venue

Standee 4'x8' (Iron Frame) for venue

3D L gate for venue

Programme schedule (10' x 5')

Colourful Flag

Decoration Plan for wall of Rabindra Sadan Wall; 3D & Customised Concept keeping in view the aesthetic of the event with illumination plan including hiring, transportation, fitting, fixing and dismantling.

Decoration Plan for wall of Sisir Mancha; 3D & Customised Concept keeping in view the aesthetic of the event with illumination plan including hiring, transportation, fitting, fixing and dismantling.

Erection of 10 suitable installations keeping in view the aesthetic of the event with illumination plan including hiring, transportation, fitting, fixing and dismantling

Still & Video documentation for 3 days

Still photography for documentation of the inaugural and entire programmes

Video photography for documentation of the inaugural and entire programmes

Hospitality

Arrangement of snacks for VIP guests with cutlery (1st day - 100 heads, 2nd day - 50 heads, 3rd day 50 heads) @ Rs.100

Arrangement of tiffin pkts for Artistes, Press, Officials etc. (300 pkts per day for 3 days @ Rs.160/-) with carry bag

Arrangement of tea & coffee for guests (100 heads) for inaugural programme @ Rs 20/-

Arrangement of tea for Artistes, Press, Officials etc. (300 cups per day @ Rs. 12/- for 3 days)

Drinking water (500 ml.) 200 pcs per day

Drinking water jar (20 ltr.) 2 pcs per day

Arrangement of Hi tea for VIP guests with cutlery service for openig day only 100packs @400

Car for 3 days

5 nos. of AC Innova with attache

3 nos. of small car with attache

Accomodation & Fooding

3 nos. deluxe room incl. fooding per day (as per actual )

Manpower

Supervisor for 3 days

Thali Girl for 1 day

Event Boys for 3 days

Security guard for 3 days (6 nos. X 3 Shift)

Masking for 3 days

Cloth Masking

Masking of Three side of ground infront of Ektara Mancha

Temporarily masking of the ground infront of Ektara Mancha with iron structure with approved creative and proper illumination with different LED and Metal light

Samiyana for 3 days

3000 sqft. Samiyana for audience, ceiling height 20'

Miscellaneous

Lamp lighting kit for inaugural programme

Memento for Artists

Flower bouquet

Rehearsal room decoration with furniture at Nandan - 4 for 3 days

Jute bag with printing (name of programme, venue, date) for carrying memento & tiffin packets

Press Conference

BACKDROP 10'X5'

2D cutouts (as per design given by WBSMA, I & CA Deptt)

Arrangement of Sound

STANDY8X4 IRON with flex, fitting & fixing with transportation and removal after programme

Help Desk : Table with frills (10’ x 10’ )

Directional Signage : (2'x1.5)

Arrangements of food packets for media person & officials @ Rs 200 for 100 heads

Arrangement of tea for media person & officials @ Rs. 12/- per cup

Supervisor

Promoters for managing seating arrangement

Digital outreach as a Promotional Campaign in Social Media

Promotional for Classical Music Conference, 2026 in Social Media Content for facebook, Instagram, X and YouTube for Static/ Dynamic Post (rates including content creator, Video editor and other necessary manpower, concept designing, strategic management and supervision/ monitoring of whole campaign by competent personnel using required camera, drone, light & sound) The dynamic content will be more event specific and duration time may be more 3 mins and min HD quality. (Payment will be made on pro-rata basis). (If required, video from drone shot may be incorporated).

Boosting (technical and strategic initiative for improvement of viewership) of posts/ contents in social media viz. Facebook, Instagram, X, Youtube and other social media prior to the event/ during the event/ after completion of the event as per instruction of I & C.A. Deptt. (authenticated transaction receipt is to be furnished being charge of boosting; payment will be made on actual basis). Boosting work is to be done maintaining close liaison with Nodal Officer of the event. Department may issue instruction to continue the boosting work at any stage in respect of the event after tracking performance of boosting. (payment will be made on actual basis)

Govt. taxes

Including all Govt. taxes

THIRD LINE CREATION (BID ID -7659689)

RUPAKAR (BID ID -7749014)