E-TENDER FOR ANNUAL COMPREHENSIVE MAINTENANCE CONTRACT & RATE CONTRACT FOR CONSUMABLE OF PHOTO COPIER MACHINES OF TWO YEARS FOR VARIOUS DEPARTMENT OF AMDAVAD MUNICIPAL CORPORATION

Schedule - A attached herewith. Our quotations are shown in the attached Tender

Schedule. We will maintain the designated items at the firm prices quoted in E-

procurement web site and in full compliance with the terms and conditions.

A receipt of the tender fee of Rs. 1,500/- (Rs. One Thousand Five Hundred only),

Non-Refundable) and earnest money deposit of Rs. 90,000/- (Rs. Ninety Thousand

only) paid in the form of D.D. of any nationalized bank of Ahmedabad is attached herewith

Bank name and DD no.

Tender Fee Rs. 1,500/- (Rs. One Thousand Five Hundred

only), Non Refundable

EMD Rs. 90,000/- (Rs. Ninety Thousand only)

Signature of Bidder

including title and capacity

in which tender is made.

AMDAVAD MUNICIPAL CORPORATION

Amdavad Municipal Corporation has purchased different type of photo copier machines for

its different department. The list is attached in schedule A.

Scope of Work:-

• Operation, Comprehensive maintenance and Support of photo copier machines for

24x7 for two years.

• Provide required consumables of photo copier machines for 24x7 for two years.

• Whenever the problem exist or required consumables in photocopier machine,

bidder's engineer must attend problem of the machine & solve the problem.

GENERAL CONDITIONS

INVITATION & INSTRUCTION FOR BIDDERS

General Conditions:

Invitation & Instruction for Bidders

1. Invitation :

1.1. E-Tenders are invited by Amdavad Municipal Corporation, in two stage (1)

Technical bid & (2) Commercial bid in the prescribed form for annual

comprehensive maintenance contract of photocopier machines & rate contract of

consumable for them. Tender is available on https://tender.nprocure.com &

www.ahmedabadcity.gov.in website. At time of opening tender, only technical

bid will be open. Commercial bid of short listed Bidders will open after evaluating

technical bid. Date & time of opening of commercial bid will be declared later &

informed to bidders.

2. Purchase of Documents :

2.1 Tender fee for Tender Document is Rs. 1,500/- (Rs. One Thousand Five Hundred

only, Non Refundable). The Tender fee must be paid with tender document at the

time of submission of tender by Demand Draft of any bank as per Annexure-4 in

Ahmedabad in favour of The Municipal Commissioner, Ahmedabad. Cheques will

not be accepted in any circumstances. Tender fee is nonrefundable. Bidder must

complete online information of draft of tender fee like number, date, Bank & value.

3. Whom to Contact:

Name Designation Contact No.

Mr. Piyush Thaker Manager (E-governance)

Mr. Prashant Mishra Astt. Manager (E-governance)

Mr. Dhawal Pandya Jr. System Engineer

May be contacted for any further information on the tender.

4. Earnest Money Deposit :

4.1. Earnest Money Deposit for tender document is Rs. 90,000/- (Rs. Ninety Thousand

only). The Tender fee must be paid with tender document at the time of submission

of tender by Demand Draft of any bank as per Annexure-4 in Ahmedabad in favour

of The Municipal Commissioner, Ahmedabad. Cheques will not be accepted in any

circumstances. Bidder must complete online information of draft of EMD like

number, date, bank & value.

4.2. Tender form not accompanied by Tender Fee and Earnest Money Deposit shall

be rejected as non-responsive.

4.3. If, during the Tender validity period, the Bidder withdraws his tender, the Earnest

Money Deposit shall be forfeited.

4.4. The Earnest money deposit will be returned to the unsuccessful Bidders only after

the decision taken on this tender item by The Municipal Commissioner. The earnest

money deposit will be returned to the successful Bidder only after the submission of

performance guarantee as per the prevailing rules and regulations of The Amdavad

Municipal Corporation.

4.5. The Successful Bidder shall maintain photocopier machines & provide consumables

for Two Years, once he is intimated about the acceptance of his Tender. If he fails

to carry out the task within the time schedule, then his tender will be cancelled and

Earnest Money Deposit & security deposit will be forfeited.

4.6 Consortium / Joint Ventures of firms not allowed.

5. Tender Validity Period:

5.1. The tender shall be valid for a period of not less than 6 months from the date of

6. Submission of Tender:

6.1. Draft of tender fee & EMD, Copy of tender duly signed & stamped on each pages

of tender as technical bid must be submitted in one sealed cover and shall super

scribe "E-TENDER FOR ANNUAL COMPREHENSIVE MAINTENANCE

CONTRACT & RATE CONTRACT FOR CONSUMABLE OF PHOTO COPIER

MACHINES OF TWO YEARS FOR VARIOUS DEPARTMENT OF AMDAVAD

MUNICIPAL CORPORATION” and Company's name and address, contact person

name & contact no (office and mobile both), email address.

6.2. Cover of above said items will be submitted in the office of

The Tender Officer,

Central Record Department,

Amdavad Municipal Corporation,

B Block, Sardar Patel Bhavan,

Ahmedabad-380001

through Hand delivery, Speed Post & Registered Post shall only be considered

as a valid tender. Telegraphic tender & faxed tender will not be entertained.

6.3. Tender received late on account of any reason will not be considered.

6.4 Bidder must quote separated price for each item as commercial bid IN

ELECRONICS FORM ONLY as per attached format on the

https://tender.nprocure.com website.

7. Closing & opening of Tenders:

7.1 Closing of tender will be at 16:00 hrs. on Date: - 09/09/2026.

7.2. Technical bid will be opened at 16:30 hrs. on Date:- 09/09/2026.

7.3. Commercial bid of short listed Bidders will be open electronically after evaluating

technical bid. Date & time of opening of commercial bid will be declared later &

informed to bidders.

8. Capability of Bidder:

8.1. Tender must be signed by an authorized person who represent bidder.

8.2. The certificate from the bidder’s Firm/Company should be attached with Tender

stating authority to sign such Tender by above person.

8.3 Consortium is not allowed.

8.4. Bidder's full names, occupation, phone no. (Office & mobile both) and addresses

shall be stated below their signature on all Schedules, continuation sheets and all

other pages on which he makes entry. Bidder must sign & stamp of his company on

each page of tender.

8.5 Bidder must provide following as technical bid.

8.5.1 The Bidder should have a total sum of turnover of Rs. 15 Lacs (Minimum) in the

last three financial (2023-24, 2024-25 & 2025-26). The copies of Audited Annual

Accounts balance sheet for last three years shall be attached along with the tender &

must indicate turnover in it. If audited financial statements are not available then in

such case bidder must submit CA Certificate specifying the turnover details &

documents of turnover justification. The Bidder must fill & submit on separate sheet

in require format as per Annexure-C Form

8.5.2 The bidder must have one office in Ahmedabad. Please attach the copies of Property

tax bill or Telephone Bills or Electricity Bills of last three years (only one for each

year), GST Registration & PAN card. The Bidder must fill & submit on separate

sheet in require format as per Annexure-C Form

8.5.3 The Bidder must have at least three customer work order of single

maintenance contract (one for per customer) of minimum 6 photocopier

machine from last 3 years (2023-24, 2024-25 and 2025-26). One Customer work

order out of three must be running at present. One Customer work order out

of three must from Central government or State government or PSU or Local

government or granted in aid Institution or nationalize bank in Gujarat.

Multiple work orders from single party for given period will be acceptable.

The Bidder must have at least two customer work order of single maintenance

contract (one for per customer) of minimum 8 photocopier machine from last

years (2023-24, 2024-25 and 2025-26). One Customer work order out of two

must be running at present. One Customer work order out of two must from

Central government or State government or PSU or Local government or

granted in aid Institution or nationalize bank in Gujarat. Multiple work orders

from single party for given period will be acceptable.

The Bidder must have at least one customer work order of single maintenance

contract (one for per customer) of minimum 15 photocopier machine from last

3 years (2023-24, 2024-25 and 2025-26). This Customer work order must be

running at present & from Central government or State government or PSU or

Local government or granted in aid Institution or nationalize bank in Gujarat.

Multiple work orders from single party for given period will be acceptable.

The Bidder must fill & submit on separate sheet in require format as per

Annexure-C Form

8.5.4 Bidder must provide detail of its organization along with technical staff detail in

Ahmedabad. The Bidder must fill & submit on separate sheet in require format as

per Annexure-C Form

8.5.5 Bidder should maintain the sequence of attached form, format & certificate as given

above as technical bid (from 8.5.1 to 8.5.4).

8.5.6 Submit self-declaration for not being debarred or terminated or blacklisted by

Central Govt. organization / State Govt. organization / AMC / Any Municipal

Corporation / ULBs etc.& have not a criminal history or has been convicted by

any court of law for any of the offenses under any Indian laws.

8.6. Disqualification:

Even though the Applicants meet the required criteria, they are subject to be

disqualified if Applicant or any of its constituent partner/s, director/s have: ‐ Made

misleading or false representation in the forms, statements, and attachments

submitted; or ‐ Been debarred or terminated or blacklisted by Central Govt.

organization / State Govt. organization / AMC / Any Municipal Corporation / ULBs

If, any of the directors, partners or the proprietor has a criminal history or has been

convicted by any court of law for any of the offenses under any Indian laws.

If, any criminal proceeding is pending in any court of law in India against any of

the directors, partners or a proprietor and if any such proceeding culminates into

8.7. If a bidder has any objection or complaint than he can raise it only after opening of

technical bid and before opening of commercial bid. If any bidder raise objection /

complaint after opening of commercial bid than that bidder will be considered as an

intentionally affecting tender process and creating pressure on authorities and will

be debar for 5 years and his E.M.D. will be forfeited. If any objection/complaint

received which is not raised by bidder taken part in tender than such

objection/complaint will not be considered.

9. Bidder must Submit:

9.1 The tender form is to be completed by ink or by typewritten without alteration

or modifications. Changes if any must be initialed by the person signing the tender.

Additional pages must be serially numbered.

9.2. The tender will be disqualified if complete information, as called for, in the

technical bid & commercial bid, is not provided.

9.3. Any tender containing vague and indefinite expressions will not be considered.

9.4. No modification can be done in tender, once it is submitted to tender Officer's

office in Amdavad Municipal Corporation.

9.5. While tenders are under consideration, Bidders and their representatives or other

interested parties shall refrain from contacting by any means or by any persons or

representatives of Amdavad Municipal Corporation on matters relating to the

tenders under study. If necessary, Deputy Municipal Commissioner (e-Gov) may

be requested for clarification of tenders in writing.

9.6. Printed terms and condition of the tender will not be considered as forming part of

tender. In case any terms and condition of the contract or items in literature are not

applicable to this tender, Bidders are warned to intimate separately on their own

letterhead. Cancellation of any term and condition of the Bidder form will not be

entertained in any circumstance.

10. Spare parts :

The Bidder shall submit

10.1. Bidder must keep minimum required parts for photocopier machines for immediate

replacement or if they are not repaired within given period.

10.2. Consumables of photocopier like drum, toner etc. is considered as consumable.

10.3. A guarantee of the availability & originality of all spare parts shall be provided with

https://tender.nprocure.com.

11.1. All tender prices should be on a fixed and firm price basis for servicing at AMC

11.1.1. All tender prices must only be filled in the format prescribed in Commercial

Bid in electronics form only. Do not submit commercial bid along with copy of

tender & technical bid.

11.1.2. Commercial divided in two parts:- Part A & Part B.

• In part A annual comprehensive maintenance cost of photocopier as per

in schedule A excluding GST.

• In part B annual rate contract of consumable rate for photocopier as

per in schedule A excluding GST.

11.2. Prices and other levies should be inclusive of the following.

11.2.1. Ex-factory price (Including packing and forwarding)

11.2.2. Freight

11.2.5. Other cost up to the point of destination at customer premises.

11.2.6. Total cost delivered to destination.

11.2.7. All inclusive except GST.

11.3. All columns of commercial bid should be filled compulsory & correctly in only

electronics form.

11.4. Prices must be stated separately for each item in commercial bid in only electronics

12. Successful Tenders:

12.1. Commercial bid of short listed Bidders will be open electronically after evaluating

technical bid. Normally the lowest evaluated responsive tender in above list, which

qualifies both technically and financially, will be selected for award of the contract.

Municipal Commissioner. Amdavad Municipal Corporation, however, reserves the

right to select any bidder or reject any or all tenders without assigning any reason.

12.2. AMC will select the total of lowest price bid for comprehensive maintenance

contract for two years & the selected bidder must match the lowest price

quoted for consumable of all types.

12.3. The award of contract will normally be made within one month after the date of

opening of tenders.

12.4. AMC may give work order to more than one bidder who will agree to work on L1

12.5. Any revision and amendments to the tender shall be made online on

https://tender.nprocure.com and www.ahmedabadcity.gov.in website.

Bidder must check https://tender.nprocure.com and

www.ahmedabadcity.gov.in website for corrigendum periodically during the

tender. No advertise in newspaper or intimation given for corrigendum.

12.6. Contract shall mean acceptance of tender issued against this tender.

12.7. The selected Bidder will have to enter into contract agreement with AMC for

supply of goods on a Rs.300/- stamps paper of Gujarat at its own cost within

working days period from the date of receipt of Award. The agreement shall be as

per the format attached as Annexure-1 herewith.

12.8.. The successful bidder will require to pay Performance Bank Guarantee of Rs.

1,50,000/- (One Lakh Fifty Thousand Only) within 15 working days from the date

of acceptance of work order (for Two years + extra 2 months) payable at

Ahmedabad in favor of Amdavad Municipal Corporation of any Bank as per

attached list in Annexure-4. The Bank Guarantee shall be as per enclosed format

Annexxure-2 or in the format acceptable to AMC on Stamp paper of Rs. 300/-.

12.9. The successful bidder fails to maintain of specified quantity and quality of the

performance of such services are not found up to the mark or found of an inferior

quality vis-a-vis specifications, Performance Guarantee will be forfeited at once.

12.10. All goods & services to be supplied should be of specified or higher

speed/technology/version.

12.11. Corrections, erasures made in the tender format(s) and other paper(s) including

pasted slip(s) if any, should be invariably initialed. No negotiations as to rate(s)

quoted will be made unless it is deemed necessary in context of the configurations

and quality of the items required.

12.12. It should be noted that the lowest rate(s)/price(s) will not be the sole criterion for

accepting tender for any of the goods but emphasis will be given to the quality of

the products and ever the readiness to offer innovative technology thereof. Any

offer / tender not meeting the terms and conditions mentioned herein above will

be liable for rejection without assigning any reason thereof.

12.13. In case, the selected Bidder does not accept Letter of Acceptance for any reason,

he will be liable to pay the difference amount to the AMC, which AMC has to pay

to the next or other selected Bidder for purchase of said items.

12.14. Bidder must fill up Party / Contractor / Service Provider's Enrollment Form as

Annexure-3 & attached document as mention in form.

13. Attending & Complete Complaint and Payment:

13.1. Time of attending complaint is important. Attending & complete the complaint at

the destination shall be within two working day from the date of the receipts of the

complaint from A.M.C.

13.2. The Bidder shall attend complaint at different AMC offices locations. The Bidder

will also require supervising all equipment at the site of AMC, giving unique no. to

each equipment & stick the sticker of bidder name, period of maintenance, contact

no. & making list of them submit it to AMC official after taking maintenance.

13.3. Payment terms

• Monthly installment of total maintenance contract per year given in commercial bid.

(Not in advance).

• Monthly payment of Consumable.

• As decided by AMC

14. Packing and Marketing:

14.1. All items ordered should be processed and packed suitably safe delivery at

destination as per commercial practice.

15.1. All materials used for maintenance contract of the equipment to be furnished &

quality of service, shall confirm to the relevant International/Indian Standards.

15.2. The workmanship shall be of superior quality so as to ensure satisfactory operation

of the equipment in the topic under humid and dust condition.

15.3. The services of equipment shall be in accordance with modern practices.

16.1. Both legal and equitable title to the material, equipment and software covered by

the contract shall pass on to the A.M.C.

16.2 In Case of Software, registration liability will rest only on the bidder. Registration

must be done under the name of The Municipal Commissioner, Amdavad

Municipal Corporation.

17. Penalty Clauses:

17.1. Delay in attending Complaint:

17.1.1. Bidder shall solve complaint

1. Any photocopier machine problem call must be attend & complete within

two working days after assign work. In case of delay in attending call more

than one day, a penalty calculated at the rate of Rs. 200/- per day per call of

machine problem.

2. Any consumable call must be attend & complete within two working days

after assign work. In case of delay in attending more than one day, a penalty

calculated at the rate of Rs. 200/- per day per call of consumable.

3. The penalty will be deducted from monthly payment.

4. Maximum penalty limit is 10% of monthly payment given to bidder.

17.1.2. Bidder must keep track of complaint history. Bidder must keep database of all calls

registered at their service center by AMC. Bidder must send this database as per

format given by AMC & call reports (scan or photocopy) to AMC official with

monthly bill. If database print out & call report is not submitted by bidder than

monthly payment will not done.

17.1.3. If any equipment will damaged by bidder’s engineer then bidder must replace it

with new one. If bidder will fail to do so, then cost of repair or replacement of

damaged equipment will be deducted from quarterly payment.

17.2. Warranty :

17.1.1. Bidder must give warranty on new material given by him.

17.2.2. During maintenance contract period, maintenance and support time will be

round the clock round the year on each site of AMC.

18. Contract documents and matters to be treated as confidential:

18.1. All documents, correspondence, decision and orders concerning the contract

shall be considered as confidential and/or restricted in nature by the seller and he

shall not divulge or allow to access to them by any unauthorized person.

19. Special Condition:

19.1. The annual maintenance contract & rate contract of consumable period will be

covered by Two years.

19.2. Bidder should give the software support like installation of driver of photocopier in

computer & connect the photocopier in LAN.

19.3. Bidder must keep track of complaint history. Bidder must keep database of all calls

registered at their service center by AMC. Bidder must send this database as per

format given by AMC & call reports (scan or photocopy) to AMC official with

monthly bill. If database print out & call report is not submitted by bidder than

monthly payment will not done.

19.4. Bidder shall have their service center at Ahmedabad city.

19.5. During maintenance period selected Bidder shall close complaint as per 17.1.1,

otherwise penalty will charge & deduct from monthly payment.

19.6. Bidder should have provision for necessary parts of photocopier machines which

should be replaced if the concerned hardware is not repairable or might take long

time for repair.

19.7. This whole contract is maintenance with spare. Bidder must repair/replace part

when they are needed to replace etc.

19.8. Engineer should have to attend complaint at Respected Municipal commissioner,

Dy. Municipal commissioners, Chief Auditor, Mayor’s Residence & offices as &

when require for 365 x 24 x 7 hours.

19.9. Successful bidder’s persons must visit all offices of AMC & stick unique sticker on

all system, printers, switches, servers, monitors to identify items under annual

maintenance & will make database for it. Also print bidder name & contact no for

complaint on this sticker.

19.10. Bidder is abided to adhere to all rules & regulations specified by AMC within

contract period.

19.11. Bidder must visit all the locations & inspect all the machines mentioned in schedule

A prior to submitting price bid. Any representation for the condition of machine or

location will not be entertained & bidder will fully responsible for that.

20.1 FORCE MAJEURE

The supplier shall not be liable for forfeiture of his performance security, liquidated

damages, or termination for default if and to the extent that his delay in

performance or other failure to perform its obligations under the Contract is the

result of an event of Force Majeure.

For purpose of this clause, “Force Majeure” means an event beyond the control of

the supplier and not involving the supplier’s fault or negligence and not foreseeable.

Such event may include, but are not limited to, acts of the Government in its

sovereign or contractual capacity, war or revolutions, fires, floods, epidemics,

quarantine restrictions and freight embargoes.

If the Force Majeure situation arises, the supplier shall promptly notify AMC in

writing of such conditions and the cause thereof. Unless otherwise directed by

AMC in writing, the supplier shall continue to perform his obligations under the

Contract as far as it is reasonably practical, and shall use reasonable alternative

means for performance not prevented by the Force Majeure

20.2 RESOLUTION OF DISPUTES

AMC and the supplier shall make every effort to resolve dispute amicably by direct

informal negotiation in case of any disagreement or dispute arising between them or

in connection with any of the terms & conditions of the contract or part of the terms

& conditions of the contract or touching to interpretation of any or part of the terms

& conditions of the contract.

20.3 ARBITRATION

If, after thirty (30) days from the commencement of such informal negotiations,

AMC and the supplier have been unable to resolve amicably a contract dispute, the

dispute will be referred for arbitration to an arbitrator to be appointed by mutual

consent whose decision will be final and binding on both the parties. The

proceedings shall be conducted in Ahmedabad and as per Indian Arbitration &

Reconciliation Act, 1996. The language of the proceedings shall be in English only

20.4 GOVERNING LANGUAGE

The contract shall be written in English. All correspondence and other documents

pertaining to the contract that are exchanged by the parties shall be written in

20.5 APPLICABLE LAW

The contract shall be interpreted in accordance with appropriate Indian law.

Any notice given by one party to the other pursuant to this contract shall be sent to

the other party in writing or by fax and confirmed in writing to the party’s address.

A notice shall be effective when delivered or on the notices effective date,

whichever is later.

For the purpose of all notices by the Supplier to AMC, these shall be sent, or on

changed address, if informed in writing by AMC to the supplier, at the following

The Municipal Commissioner

Amdavad Municipal Corporation

Sardar Patel Bhavan, Danapith

Ahmedabad – 380

For the purpose of all notices by AMC to the supplier, these shall be sent on the

following address or on changed address if informed in writing by the supplier to

Company: (To be filled in at the time of Contract signing)

20.7 BINDING CLAUSE

All decisions taken by the Municipal Commissioner, AMC regarding the processing

of this tender and award of contract shall be final and binding on all parties

AMC, reserves the right: -

o To vary, modify, revise, amend or change any of the terms and conditions

mentioned above; or

o To reject any or all the tender/s without assigning any reason whatsoever

thereof or to annual the bidding process and reject all bids at any time prior

to award of contract, without thereby incurring any liability to the affected

bidder(s) or any obligation to inform the affected bidder(s) of the grounds

for such decision.

20.8 INTERPRETATION OF THE CLAUSES

In case of any ambiguity in the interpretation of any of the clauses in the Bid

document or the Contract Document, the interpretation of Municipal

Commissioner of Amdavad Municipal Corporation of these clauses shall be final

and binding on all parties. Bidders shall carefully examine the Tender Documents

and fully inform themselves as to all the conditions and matters which may in any

way affect the work or the cost thereof. Verbal clarification and/or information

given by the E-Governance Department , AMC shall not be binding on the AMC.

20.9 Stamp Duty and Legal Charges

It shall be incumbent on the successful Bidder to pay stamp duty on the contract

and legal charges for preparation of the contract agreement.

20.10 Bidders not submitting the above mentioned information along with their tenders,

the tender will not be considered for evaluation and the bid will be outright

DECLARATION FORM

(i) I/ We hereby declare that I / We have visited the site and fully acquainted myself /

ourselves with the local situations.

(ii) I / We hereby declare that I / We carefully studied the conditions of contract,

specifications and other documents of this work and agree to execute the same

Declaration Certificate

I / We hereby declare that my / our near relatives are not working in Amdavad

Municipal Corporation in any capacity as on today. (As an Concerned Dy.

Municipal Commissioner, Asst. Managers, E-Governance Department or upto

class I and II officers of AMC department)

I/We have thoroughly read, studied and understood the instructions for the tender

formats as well as the terms and conditions referred to herein-above and same are

acceptable to us.

Signature Of Bidder

Company's Stamp

ITEMS TO BE COVERED UNDER COMPREHENSIVE ANNUAL MAINTENANACE &

CONSUMABLES RATE CONTRACT OF PHOTOCOPIER MACHINES FOR AMDAVAD

MUNICIPAL CORPORATION

No. Item Oty. Location

1 IRC-2525 CANON 1 Sankalan Dept., B-block 5th floor, Danapith

2 ADV-4225 CANON 1 Sankalan Dept., B-block 5th floor, Danapith

3 IRC-2525 CANON 1 Central office , 1st floor Block-C Danapith

4 CANON-IR-2725 1 Central office , 1st floor Block-C Danapith

5 CANON 2006N 1 Housing project, A-block 5th floor, danapith

6 IR-3300 CANON 1 Typist Pool, B-block 4th floor, main zerox room,Danapith

7 IR-3245 CANON 1 Typist Pool, B-block 4th floor, main zerox room,Danapith

8 KONICA MINOLTA 367 1 Typist Pool, B-block 4th floor, main zerox room,Danapith

9 220A RISO 1 Typist Pool, B-block 4th floor, main zerox room,Danapith

10 IR-3300 CANON 1 Registry Branch central office ground floor ,Danapith

11 CANON-IR-2224N 1 Publicity Dept, 1st Floor , Sardar Patel Bhavan Block-C

12 KYOCERA 3212i 1 Estate Dept.-3rd floor, B-block, danapith

13 IR-2224N Canon 1 Mobile Court 26, Kankaria

14 CANON-IR-2224N 1 Court no.8, Danapith

15 CANON 2004 1 Vigilance Department 1'st floor Block-C Danapith

16 CANON 2925 1 Vigilance Department 1'st floor Block-C Danapith

17 CANON-2002 1 Shree Dy.M.C.(South Zone), Maninagar-Registy branch

18 ADV-4225 CANON 1 Shree Dy.M.C.(South Zone),Maninagar-ADMIN branch

19 215 KONICA MINOLTA 1 Vir Savarkar sports complex, Naroda

20 CANON 2224N 1 CNCD department, Central store, Jamalpur

21 CANON 2006N 1 CNCD department,central store, Jamalpur

22 ADV-4235 CANON 1 Shree Dy.M.C., Danapith-ADMIN

Dy.M.C office,Central Zone ,Danapith-B BLOCK 4TH

23 IR-2224N Canon

24 IR-2004N CANON 1 Dy.M.C office, North zone

25 IR-2224N Canon 1 Shree Dy.M.C.,Danapith-LIGHT

26 CANON 2006 1 Dy.M.C. office, Central Zone , Danapith-UCD

27 CANON MF426BW 1 Dy.M.C. office, Central Zone , Danapith-PUBLICITY

28 KYOCERA 2040 DN 1 Dy.M.C. office, Central Zone , Danapith-TAX

29 CANON MF426BW 1 Dy.M.C Office, Central Zone, Danapith-HEALTH

30 CANON MF445DW 1 Dy.M.C.(south zone) office, Maninagar

31 KYOCERA 2040 DN 1 Dy.M.C Office, Central Zone, Danapith-HEALTH

32 KONICA MINOLTA 267 1 IR Dept, 1st floor Sardar Patel Bhavan, Block C Danapith

Legal Dept. 1st floor Sardar Patel Bhavan Block C

33 KYOCERA 3212i

34 CANON-2004 1 Aarogya bhavan M.O.H Office,

35 CANON 2006N 1 Aarogya bhavan M.O.H Office,

36 CANON-IR-2002N 1 Head Office Snanagar, lal darwaja

37 CANON 2006 1 U.C.D. Department, Baherampura

38 CANON 3326i 1 Central office , 1st floor Block-C Danapith

Legal Dept. 1st floor Sardar Patel Bhavan Block C

39 KYOCERA 3200i

Signature Of Bidder

Company's Stamp:

ELIGIBILITY CRITERIA

1) Form no. 1 : Financial strength of the bidder

Sr. No. Financial Turnover (Rs. in

Note: Please fill this form and submit the audited Annual Accounts for the last three

financial years.

2) Form no. 2 : Office in Ahmedabad

Sr. No. Address Contact Contact nos. Other Information

If required, than you can add lines.

3) Form No. 3 : Experience Details (Customer References)

Sr. Name Contact Contact Address Date of work Total no of Photo

No. of the Person no. order of copier machine in

Organi maintenance maintenance

zation contract & contract

If required, than you can add lines.

4) Form No. 4 : Organization Details

Sr. No. Name Designation Qualification Other Information like

expertise in Photo copier

machine repairing

If required, than you can add lines.

(TO BE SUBMITTEDIN ELECTRONIC FORM ONLY)

Price for items of maintenance contract as per specification shown in schedule-A. Price

should be clearly mentioned exclusively of GST.

[A] Comprehensive maintenance cost of Photo copier Machine as per schedule A for

one year with all condition & item in tender without GST:-

Sr Item (Model of Qty. Comprehensive Total Total

No Photo copier maintenance Comprehensive Comprehensive

Machine) cost in figure in maintenance maintenance

Rs. per machine cost in figure in cost in figure in

per year Rs. per year Rs. for two

(without GST) (without GST) years

1 IRC-2525 CANON

2 ADV-4225 CANON

3 CANON-IR-2725

5 IR-3300 CANON

6 IR-3245 CANON

7 Konica minolta 367

9 CANON-IR-2224N

10 KYOCERA 3212i

15 ADV-4235 CANON

16 CANON MF426BW

21 KYOCERA 3200i

[B] Consumable cost of photocopier machine as schedule A without GST:-

Sr Item (Model of Photo Cost in Cost in Cost in Cost in Rs. Cost in Rs.

No copier Machine) Rs of Rs. of Rs. of of cleaning of charging

refilling toner box Drum blade roller

without without without without without

GST GST GST GST GST

1 IR – 2525 Canon

2 IR – 3300 Canon

3 IR – 4225 Canon

4 IR – 3245 Canon

5 215 Konica Minolta

8 IR 2002 Canon

9 IR 2004 Canon

10 IR 2006 Canon

11 IR-2224N Canon

12 IR-4235 Canon

[C] Consumable cost of photocopier machine as schedule A without GST:

Sr Item (Model of Photo copier Machine) Cost in Rs. of Master Cost in Rs. of Ink

No roll without GST without GST

[d] Consumable cost of photocopier machine as schedule A without GST:

Sr Item (Model Cost in Cost in Cost in Cost in Rs. Cost in Cost in Cost in

No of Photo Rs of Rs. of Rs. of of cleaning Rs. of Rs. of Rs. of

copier refilling toner Drum blade charging Develop fuser

Machine) without box without without roller er film/IVT

GST without GST GST without without Belt

GST GST GST without

6 Kyocera 3212i

8 Kyocera 3200i

Note:- AMC will select the total of lowest price bid for comprehensive maintenance contract for two

years & the selected bidder must match the lowest price quoted for consumable of all types.

Signature Of Bidder

Company's Stamp:

CONTRACT AGREEMENT

THIS AGREEMENT made on the ___ _day of _____________ , 20 ______Between

______________ (Name of purchaser); of ____________________________ (Address of

Purchaser) hereinafter "the Purchaser" of the one part and ____ _____________

(Name of Supplier) of _________________________________ (Address of

Supplier) hereinafter called "tuhe Supplier" of the other part:

WHEREAS the Purchaser is desirous that certain Goods and ancillary services viz.,

(Brief Description

of Goods and Services) and has accepted a bid by the Supplier for the supply of those

goods and services in the sum of ______________________

_____________________ (Contract Price in Words and Figures) hereinafter called "the

Contract Price in Words and Figures" hereinafter called "the Contract Price."

NOW THIS AGREEMENT WITHNESSETH AS FOLLOWS:

1 In this Agreement words and expressions shall have the same meanings as are

respectively assigned to them in the Conditions of Contract referred to.

2 The following documents shall be deemed to form and be read and construed as

Agreement, viz. :

2.2 Terms and conditions of the bid

2.3 The Purchaser's Notification of Award

3 In consideration of the payments to be made by the Purchaser to the Supplier as

hereinafter mentioned, the Supplier hereby covenants with the Purchaser to

provide the goods and services and to remedy defects therein in conformity in all

respects with the provisions of the Contract.

4 The Purchaser hereby covenants to pay the Supplier in consideration of the

provision of the goods and services and the remedying of defects therein, the

Contract Price or such other sum as may become payable under the provisions of

the Contract at the times and in the manner prescribed by the Contract.

5 Particulars of the goods and services which shall be supplied / provided by the

Supplier are as enlisted in the enclosed annexure :

DELIVERY SCHEDULE:

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in

accordance with their respective laws the day and year first above written.

Signed, Sealed and Delivered by the

Said _______________________(For the Purchaser)

In the presence of _______________

Signed, Sealed and Delivered by the

Said __________________________(For the Supplier)

In the presence of _________________

SPECIMEN OF BANK GUARANTEE /STAMP/(SECURITY DEPOSIT)

1. In consideration of the Municipal Corporation, Ahmedabad (Gujarat) India (here in

after called the Corporation) having agreed to exempt _____________________________

(here in after called the Firm) from the demand under the terms and conditions of the

Tender Notice No. ________________ dated __________ for the supply of _________

_____________________ (here in after called the Tender) of Security Deposit for the

fulfillment by the Firm on the terms and condition contained in Tender No.

___________________ dated of a bank guarantee for Rs. _____________ We, Bank.

_______________________ (here in after referred to as "the Bank") do hereby undertake

to pay to the Corporation an amount not exceeding Rs. ______________ against any loss

or damage caused to or suffered or would be caused to or suffered by the

Corporation by reason of any breach by the said Firm of any of the terms and conditions

contained in said Tender.

2. We ________________________________ Bank do hereby undertake to pay the

amount due and payable under this guarantee, without any demand but merely on a demand

from the Corporation stating that the amount claimed is due by way of loss or damage

caused to or would be caused to or suffered by the Corporation by reason of any

breach by the said Firm of any of terms or conditions contained in said Bidder by reason

of the Firm's failure to fulfill their obligations towards their tenders. Any such

demand made of the Bank shall be conclusive as regards the amount due and payable by

the Bank under this guarantee. However, our liability under this guarantee shall be

restricted to an amount not exceeding Rs.____________________.

3. We, _________________________________ Bank, further agree that the guarantee

herein contained shall remain in full force and effect during the period that would be

taken for the validity of the said dues tender, and that it shall continue to be

enforceable till all the dues of the Corporation, under or by virtue of the said tender

have been fully paid and it's claim satisfied or discharged or till the Corporation certifies

that the terms and conditions of the said tender have been fully and properly carried out

by the said Firm and accordingly discharges the guarantee. Unless a demand or claim

under this guarantee is made on us in writing, on or before the __________, we shall be

discharged from all liability under this guarantee thereafter.

4. We, _______________________________ Bank, further agree with the Corporation

that the Corporation shall have the full liberty, without our consent and without affecting in

any manner our obligations hereunder, to vary any of the terms and conditions of the said

tender or to increase or decrease the quantity or to postpone or cancel the said tender and

forbear or enforce any of the terms and conditions relating to the said tender, and we shall

not be relieved from our liability by reason of any such variation or extension being

given to the said Firm or for any forbearance, act or commission on the part of the

Corporation or any indulgence by the Corporation to the said Firm or by any such matter

or thing whatsoever which under the law relating to sureties would, but for this provision,

have effect of so relieving us.

5. We, __________________________________ Bank, lastly undertake not to revoke

this guarantee during its, currency, except with the previous consent of the Corporation in

Amdavad Municipal Corporation

Party / Contractor / Service Provider’s Enrollment Form

(for Office Use Only)

Registration Class

Full name (Owner)

Full Name (Company)

Present Address

Permanent Address

Telephone (O) STD Code Tel. No.

Type of Company Company Individual Partnership

(Tick Wherever Applicable) HUF Firm Others (Pls. Specify)

Bank Account Detail

Bank Name & A/C TYPE Account No. MICR No. NEFT/RTGS No.

Name & Signature of Applicant with Seal

FOR OFFICE USE ONLY

ENTER BY VERIFY BY AUTHORISED BY

IMPORTANT INSTRUCTION

1 Form to be Filled in BLOCK LETTERS ONLY.

2 ALL DATES SHOULD BE IN "DDMMYY” FORMAT

3 Please provide copy of Bank Account’s Pass Book with sign & seal of company or Cancelled Cheque

4 Please provide copy of PAN No. & GST Registration Form with sign & seal of company

5 Please provide copy of E.S.I. No. & P.F. No. IF APPLICABLE with sign & seal of company

6 Please provide Documents Related to type of Company if Pvt. Ltd. submit company memorandum copy

For more information e-mail us at [email protected] OR contact E-Governance Department

A. Bank Guarantees issued by following banks will be accepted as SD/EMD on

permanent basis.

All nationalized Banks.

B. Bank Guarantees issued by following banks will be accepted as SD/EMD for the period

up to March- 31,

The validity cut-off date in the GR is with respect to the date of issue of Bank Guarantee

irrespective of the date of termination of Bank Guarantee.

C. The bank guarantee should be of Ahmedabad city only. If the bank guarantee is from

other cities other than Ahmedabad, than the bank guarantee should be authorized by the

branch of the concerned bank located in Ahmedabad.

1. Commercial Banks :-

2. A U Small Finance Bank

3. Bandhan Bank

4. Barclays Bank

5. City Union Bank

7. DBS Bank India Limited

9. Equitas Small Finance Bank

10. ESAF Small Finance Bank

11. Federal Bank

16. IDFC First Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. KarurVysya Bank

21. Kotak Mahindra Bank

22. South Indian Bank

23. Standard Chartered Bank

24. Tamilnadu Mercantile Bank

25. Utkarsh Small Finance Bank

2. Co-operative and Rural Banks Of Gujarat :-

1. The Ahmedabad Mercantile Co-operative Bank Limited

2. NutannagrikSahakari Bank Limited

3. Rajkot NagarikSahakari Bank Limited

4. Saraswat Co-operative Bank

5. SBPP Co-operative Bank

6. SVC Co-operative Bank

7. The Cosmos co-opretive Bank

8. The Gujarat State Co-Operative Bank

9. The Mehsana Urban Co-operative Bank Limited

10. The Surat District Co-operative Bank

11. The Surat Peoples Co-operative Bank

12. The Kalupur Commerical Co-operative Bank Limited

13. The Panchmahal District Co-operative Bank

14. The Baroda District Co-operative Bank

15. Baroda Gujarat Gramin Bank

16. Saurashtra Gramin Bank