Hiring of One nos. AC Petrol driven Maruti Swift Dzire S Tour or Higher Model of any car for 12hrs/3000 kms for civil department under Surat City Circle Office Surat.

Date of opening of tender for Technical bid, EMD ,Tender fee, as

well as on line at 11.00 hrs

Tentative date of on line opening of price bid at 11.00 hrs (if

TENDER TERMS AND CONDITIONS

[A] Online Preliminary stage (This is mandatory): -

i. Original Receipt of Payment of Tender fee/EMD amount through RTGS/NEFT/Online, shall have to be uploadedonline

in electronic form in preliminary stage.

File No: DGVCLCSC/TDR/e-file/4437/2026/2602/Civil

Approved By: Excutive Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0046/09/2026 Approved Date: 07-09-2026 05:31

ii. PAN Certificate (Provisional Certificate is not allowed).

[B]Online Technical stage (This is mandatory): -

i. Bidder have to submit self-declaration on the Letter Head regarding “No Deviation in tender Terms & Condition”.

ii. Scanned Copy of all the documents mentioned inPrequalification Criteria duly sealed & signed of Bidder.

First the Preliminary Stage will be opened & only if the documents towards payment of Tender fee & EMD are found in order

as per tender requirements specified above, then only the technical stage will be opened which may please be noted.

Bidders shall submit Technical Bid & Price Bid On-Line only and not in physical form

Tender fee (Non-refundable) plus GST as applicable notified in the tender notice should invariably be paidby below

mentioned way otherwise offer will be ignored out rightly. (This is Mandatory)

Bidder should pay Tender Fee by RTGS/NEFT/Online. If tender fee amount paid by RTGS or NEFT in that case

receipt of payment transfer through RTGS/NEFT must be uploaded in preliminary stage.

The Tender Fees is Non-refundable.

Earnest Money Deposit (EMD)

A. Bidders should pay E.M.D. amount by below mentioned way

Bidder should pay EMD Compulsory by RTGS/NEFT/online. If EMD amount paid by RTGS or NEFT in that case receipt

of payment transfer through RTGS/NEFT must be uploaded in preliminary stage. Details of RTGS/NEFT are shown

-: Performa of R.T.G.S. Details:-

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 IFSC Code BARB0PIPLSU(5 TH character is “zero”)

3 Name of Account DAKSHIN GUJ VIJ CO LTD

Account No (Cash Credit

B. If during the tender validity period, i.e. 180 days (from the date of opening of technical bid), the tenderer

withdraws his tender, the EMD shall be forfeited and the tenderer may be disqualified from tendering for further works.

C. The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be returned to the successful tenderer

after he furnishes the Security Deposit for performance and duly enters into the contract. If he fails to furnish the SD or

File No: DGVCLCSC/TDR/e-file/4437/2026/2602/Civil

Approved By: Excutive Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0046/09/2026 Approved Date: 07-09-2026 05:31

to execute the contract for the work offered to him, his EMD shall be forfeited and the tenderer may be disqualified from

tendering for further work.

2 Document with Bid Submission:

Bidder has to upload scanned copies of Original (Notarized/Self attested copies of Original-as specified in tender

document) document with bid in online only. Tender documents submitted in physical form will not be accepted and

Bidder has to upload scanned copies of Original documents (in PDF form) remain legible and should not be password

Any deviation found in Data / Details / Documents between online offers (e-tendering).

Further bidders are requested to submit price – bid online only and not to submit the price bid in physical form.

This is mandatory. If price bid is submitted in physical form, same will not be opened and only on-line submitted price

will be considered for evaluation. Further, if the quantity quoted differs in any of the technical bid forms and in price bid

forms, it is discretion of Evaluation Committee – DGVCL to consider the quoted quantity.

It is mandatory for all the bidders to submit their tender documents by both forms wise on-line (e-tendering) in schedule

time. Tender documents submitted in physical form will not be accepted and considered.

The price bid must be submitted strictly as per Schedule-B. The Price bid may be opened as per the specified time and

date of opening of the price bid.

Bidders shall submit Price Bid On-Line only.

Qualifying criteria for opening the price bid:

All the Documents needs to be submitted online along with the Tenderduly signed by bidders.

Documents must be submitted with the following Index copy and Documents (Original scanned copy) file with named to

be labeled by SR. Nos.

Sr. Documents Remarks(Yes/No)

1. Tender document with Schedule-B

2. Tender fee paid receipt

3. Emd paid receipt

5. PF registration certificate unless driving is done by

7. Car papers like RTO registration, RTO Tax paid receipt,

Taxi Maxi passing certificate etc. OR bidder desires to

purchase new vehicle, have to provide quotation of

vehicle and relevant documents

Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to the

C.E.O & S.E (O&M), Dakshin Gujarat Vij Company, City Circle Office, 2nd floor, Opp. E-Space, Bhagvan Mahavir

College Cross Road, VIP Road, Vesu-Bharthana, Surat - 395

Tender without EMD and tender fee shall be rejected.

DGVCL reserves the rights to reject any OR all tenders without assigning any reasons thereof.

The right to reject/accept and or split up of tender is reserved by the undersigned without giving any reason thereof.

File No: DGVCLCSC/TDR/e-file/4437/2026/2602/Civil

Approved By: Excutive Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0046/09/2026 Approved Date: 07-09-2026 05:31

No tender should be accepted/opened in any case after due date of time and receipt of tender.

DGVCL, City C.O., Surat

Copy to: Jr Programmer, I.T., For Putting on n-procures & Web.

DAKSHIN GUJARAT VIJ CO. LTD.,

City Circle Office, 2nd floor, Opp. E-Space, Bhagvan Mahavir College Cross Road, VIP Road, Vesu-Bharthana, Surat -

Sub: Hiring of One nos. AC Petrol driven Maruti Swift Dzire S Tour or Higher Model of any car for 12hrs/3000 kms for

civil department under Surat City Circle Office Surat.

Tenders are invited for three year rate Contract for Hiring of One nos. of AC Petrol driven Maruti Swift Dzire on Contract

Basis for DGVCL Circle Office Surat of the Model shall have not been registered before more than three months as on the

date of tender opening (TAXI/MAXI passing) for 12 Hrs. per day duty for DGVCL, CITY CIRCLE OFFICE SURAT.

Particulars Type of Vehicles

Hiring of One nos. AC Petrol driven

Maruti Swift Dzire S Tour or Higher AC Petrol driven Maruti Swift

1 Model of any car for 12hrs/3000 kms Dzire Stour or higher model 1 No.

for civil department under Surat City of any car

Circle Office Surat.

The rate shall be quoted for above vehicle as per scheduled ‘B’ of e-tender.

Place: Signature of the Tenderer

File No: DGVCLCSC/TDR/e-file/4437/2026/2602/Civil

Approved By: Excutive Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0046/09/2026 Approved Date: 07-09-2026 05:31

DAKSHIN GUJARAT VIJ COMPANY LTD.

TECHNICAL BID FOR PROVIDING VEHICLES FOR DGVCL-Surat

1. Tenders are invited for three year rate Contract for Hiring of one nos. of AC Petrol Driven Maruti Swift Dzire S Tour or

Higher model of any Car for DGVCL Surat, of the Model shall have not been registered before more than three months

as on the date of tender opening (with taxi/Maxi passing) for 12 Hrs. per day duty for DGVCL City Circle office, Surat.

2. The touring journey covers the areas within Gujarat State and as per the instructions of the Officer-in-charge.

3. Vehicle will have to be sent along with well experienced driver having valid driving license with necessary tools and

tackles to meet the normal break-down.

4. The Contractor shall provide stand by vehicle(s) to ensure prompt substitute arrangements.

5. The Contractor has to keep fuel i.e Petrol always full. Vehicle should not stop in between the journey for refueling of

1. Detail of operation

1. Vehicles will be required as per Schedule-A and Rates should be quoted in Schedule-B.

2. The rates quoted shall be for three year rate Contract. Thus, rates quoted shall remain valid for complete period of

months of execution of order. Without obtaining any confirmation, further12 months or the period decided by the

competent authority can be extended by accepting authority in case required by the DGVCL. The DGVCL reserves the

right to terminate the contract at any time without assigning any reason by giving 30 days notice in writing. The

contractor shall not be entitled to any compensation by reasons of such termination of contract.

3. Duration of the Contract will start from the date of receipt of order and the contract will be for36months and further

extension as decided by DGVCL authority.

4. Normally duty time is for 9:00 Am to 9:00 Pm but when Journey takes place out of surat, the time of starting journey

will be considered.

5. The contractor will have to fulfill the conditions of contract of Labor Regulations Abolition Act – 1970 and furnish the

records failing to which payment will not be made.

6. No tools, tackles and manpower for execution of order will be provided by the DAKSHIN GUJARAT VIJ COMPANY

7. The vehicle should be up to date and Petrol Driven only with good clean covers and shall be washed regularly once a

8. The Driver of the Vehicle shall be well dressed as per RTO Rules and behave respectfully with Officers and staff of the

9. The DAKSHIN GUJARAT VIJ COMPANY LTD. reserves all rights to extend the contract for the period of 12 months or

the period decided by the competent authority if required at the same accepted rate.

10. The Driver should be provided with enough money to cover the cost of fuel, toll taxes, bridge taxes, Repairs and

File No: DGVCLCSC/TDR/e-file/4437/2026/2602/Civil

Approved By: Excutive Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0046/09/2026 Approved Date: 07-09-2026 05:31

incidental expenditures while in journey.

11. Opening and closing Kilometers and Kilometers travelled should be got certified and duly signed by the Officer traveling

the vehicles day to day. In absence of such requirements, the bill will not be paid.

12. The Driver should be instructed for the good behavior and to drive the vehicle only in accordance to the clear directives

of the Officer-in-charge. In case, if driving found rough, contractor will have to replace the Driver with good one.

13. The quantities shown in the Schedule-A and journey Kilometers will be considered from Head Quarter to Head Quarter.

14. Head Quarter of the Vehicle will be DGVCL, City Circle Office, Surat and journey kilometers will be considered from

Head Quarter to Head Quarter

15. It is the whole and sole responsibility of the Vehicle Owner during accident to pay compensation or damages to the

persons involved as per law or Govt. Act.

16. Valid Insurance of the vehicle along with 5 persons travelling will be provided by the contractor at his own cost during

the contractual period.

17. During the journey, all the RTO rules and regulations should be followed scrupulously and contractor will be responsible

for any court matter arise for not observing RTO Rules.

1. Please note that “The rate” quoted by bidder in Tender in Schedule “B” will be exclusive of GST rate. So it means GST

will be applicable as per government rules.

1. Income tax and other taxes, if any in respect of Contractor income arising from this contract, shall be deducted at source

4. Terms of Payment

1. The contractor shall submit the bills with Certify logbook within 5 days on completion of each month.

2. No advance for hiring of vehicle shall be paid. The Bill in duplicate should beforwarded to in charge officer, Civil

Section (D.E/J.E) DGVCL, CITY CIRCLE OFFICE SURAT and payment will be made by RTGS/NEFT only. Income tax

(if any) will be deducted at source from the R.A.Bill.

5. Price variation

1. The rates quoted by the contractor shall be based on the fuel price on negotiation date.

2. Formula for considering Price Variation: - No price variation will be payable on cost of Oil/Tyres, tubes etc. For every

paisa (Ten paisa) rise/fall in price of Diesel per liter, adjustment of 01 paisa (one Paisa) (increase/decrease) in rate per

Kilometer will be given on production of Govt. GR or Dealer. This Price variation will be applicable to the actual KM

traveled during the month.

Remark: Basic Rate of Petrol Rs.96.15

6. Security Deposit

1. The successful bidder has to pay Security Deposit @ 5% of the order value on acceptance of tender, within 15 days

from the issuance of LOA and it is to be paid in Cash or by Demand Draft in favour of DAKSHIN GUJARAT VIJ

COMPANY LTD., Surat. Cheque will not be accepted.

2. In case of any liability arising to the DGVCL on account of the default on your part in carrying out various functions, the

same will be deducted while refunding security deposit.

3. No interest shall be paid by the DGVCL on Security Deposit.

4. The S.D. shall be refunded after satisfactory completion of the contract. The DGVCL reserves the right to recover any

dues outstanding against the Tenderer from the S.D. or towards any loss caused to the DGVCL owing to negligence or

File No: DGVCLCSC/TDR/e-file/4437/2026/2602/Civil

Approved By: Excutive Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0046/09/2026 Approved Date: 07-09-2026 05:31

fault of the Tenderer, his servants or agents. The refund shall be done only on production of No Objection Certificate

from the concerned officers, after completion of successful order.

1. If service of the contractor found unsatisfactory, DAKSHIN GUJARAT VIJ COMPANY LTD. shall exercise its

discretionary power to cancel the order.

2. If contractor fails to execute the order successfully or fails to supply the vehicle at any incidence, the requirement will be

got completed through other agency and if required to pay higher rate, in that case, difference of rates will be recovered

from the contractor.

3. If Tenderer fails to provide the vehicle on any day, as per contract, penalty of Rs.2000/- per day per Vehicle will be

recovered from the current R.A.Bill.

8. Legal aspects

1. Agreement: As per company rules, contractor will have to enter into an work contract agreement on Stamp Paper of Rs.

300.00 with the company in prescribed format before execution of work. The cost of stamp fees shall be borne by the

Successful Tenderer.

2. The Tenderer will have to execute an Indemnity Bond on Stamp paper of Rs.300.00 at his cost before commencement

of order stating that for any accidents or damages to the contractor's staff / equipment's or any other persons/vehicle

due to non observance of safety measures, DGVCL shall not be responsible.

3. The vehicle supplied should be comprehensively insured. Xerox copy of insurance Policy should be submitted to this

office before placement of order. Insurance for Driver should also be arranged by the contractor and Xerox copy of the

same should be submitted to this office.

4. In case of any dispute or any discrepancy, the decision of the C.E.O & S.E (O&M) DGVCL SURAT CITY CIRCLE

OFFICE will be final and binding to the Tenderer.

5. The Tenderer must follow all the rules, regulations and orders of the Labour Laws relating to engagement of persons by

6. The tenderer shall keep all vehicles in operational condition and duly registered with concerned RTO and copy of each

document shall be maintained in the vehicle all time. Copy must be submitted to DGVCL.

7. The contractor shall obtain comprehensive insurance policies for all vehicles in respect of all the insurable liabilities

under the MOTOR VEHICLES ACT, The workman Compensation Act (For Drivers and Conductors), Fatal Accident,

Personal Injuries Act, Natural Hazardous, Riots/arson etc copy must be submitted to DGVCL.

8. The contractor shall obtain necessary license, registrations as legally required.

9. DGVCL shall entitle to recover full amount from contractor for expenses incurred on account of compliance of any

statutory provision or breach of contract.

10. The contractor shall not sublet the contract to any other party. If it is found, subletting the contract, then S.D. will be

forfeited and party will be black listed.

11. All disputes in connection with the Tender/Contract shall be subject to the jurisdiction of the court situated at Surat.

1. The C.E.O & S.E (O&M) DGVCL reserves the right to reject any OR all the tenders without assigning any reasons

2. One weekly off will be allowed per week, generally on Sunday or as decided by the concerned officer or Transport

Deptt. For any extra absence, penalty will be levied as per Clause No. 7 sub clause 3 per vehicle. If any vehicle is called

on Sunday, the weekly off of the driver will be adjusted on any other working day.

3. PAN No. and GST may be shown separately (Xerox copy attached with technical bid of tender).

File No: DGVCLCSC/TDR/e-file/4437/2026/2602/Civil

Approved By: Excutive Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0046/09/2026 Approved Date: 07-09-2026 05:31

4. The Tenderer shall make his own arrangement for the Boarding and lodging of his Drivers, Agents and Servants.

5. The Vehicle when in service, shall have to parked at the DGVCL premise or as near as the work site, if possible.

6. The Tenderer shall ensure that representative on his behalf deputed by him should be in touchwith the in charge

officer for Civil Section with regard to detailing of vehicle, providing arrangement for substitutes in case of any

vehicles going off road and looking after to general need of vehicle.

7. The Tenderer shall also make his own arrangements for refueling, repairs and maintenance of his vehicle and provide

other vehicle during maintenance or repair period.

8. The vehicle once inspected and approved by the C E O & S E (O&M) for hire shall not be changed or substituted by the

contractor except on orders or on becoming defective / off road due to accident break-down etc. In such an event, the

contractor shall give immediate intimation to the concerned officer. Where a change of vehicle is likely to last for more

than one week prior approval of the Transport Manager shall have to be taken.

9. The speedometer of the vehicle must be maintained with full accuracy and in working condition order at all times. Any

defect noticed therein must be rectified at the earliest in a period not exceeding two days. Till such time, the meter starts

the Kms. of journeys for various places shall be decided by the user Engineers.

10. Tender Fee is non-refundable.

11. The rates quoted by the Tender, the schedule of rates must include all charges of every type such as Fuel, Levies,

Maintenance, Repairs, Driver or contractor’s servant / agent wages etc.

12. Toll tax paid during official journey, shall be reimbursed to the contractor on production of proof of payment along with

the monthly bill.

13. The DAKSHIN GUJARAT VIJ COMPANY LTD. shall have right to hire the vehicle from other Agency at the risk and

cost of the contractor, in case of default.

10. Validity of Price Bid

The tenderers shall have to keep the tender open and valid for a period of 180 days from the technical bid opening date or

extended date and shall be bound by communication of acceptance dispatched by DGVCL within the above prescribed time

Place:Sign and Seal of the Tenderer

All above documents should be submitted Scan copy in the Technical Bid. The EMD & Tender fee cover should be

separately submitted super scribing on the cover “EMD & Tender fee for hiring vehicle”. These both covers EMD cover

and Technical bid cover should be put in a separate cover super scribing “Tender for Hiring of One nos. AC Petrol driven

Maruti Swift Dzire S Tour or Higher Model of any car for 12hrs/3000 kms for civil department under Surat City Circle

Any information and clarifications that may be required pertaining to this enquiry should be referred to theC.E.O & S.E

(O&M), Dakshin Gujarat Vij Company, City Circle Office, 2nd floor, Opp. E-Space, Bhagvan Mahavir College Cross

Road, VIP Road, Vesu-Bharthana, Surat - 395

Dakshin Gujarat Vij Company Ltd. reserves the right to reject any OR all Tenders without assigning any reasons thereof.

DGVCL, City Circle Office,

File No: DGVCLCSC/TDR/e-file/4437/2026/2602/Civil

Approved By: Excutive Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0046/09/2026 Approved Date: 07-09-2026 05:31

DAKSHIN GUJARAT VIJ CO. LTD.,

SCHEDULE 'B' (Price Bid)

Hiring of One nos. AC Petrol driven Maruti Swift Dzire S Tour or Higher Model

of any car for 12hrs/3000 kms for civil department under Surat City Circle

Particulars In words

No. (excluding GST)

Kms./Month In Rs.

2 Excess Km. rate per Km.

Over 3000 Kms.in Rs.

3 Rate of Over time after

12Hrs. Duty in Rs/ Hr.

4 Rate of night hault per

Note: No Price Variation will be payable on cost of oil/tyres,tubes etc. For Every 10 Paisa (Ten paisa) Rise/fall in of

Pertrol Per liter, adjustment of 01 paisa (one paisa) (increase/decrease) in rate per kilometer will be given on

production of Govt.GR or Dealer. This Price Variable Will be applicable to the Actual KM traveled during the Month

Remarks: Basic rate of petrol Rs.96.15

SEAL & SIGNATURE OF TENDERER : _________________________________

C.E.O & Supdt. Eng. (O & M),

City Circle Office, Surat

File No: DGVCLCSC/TDR/e-file/4437/2026/2602/Civil

Approved By: Excutive Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0046/09/2026 Approved Date: 07-09-2026 05:31

File No: DGVCLCSC/TDR/e-file/4437/2026/2602/Civil

Approved By: Excutive Engineer,Technical,DGVCLCSC