NAVAGAM-2 VHF SETS AND 1 BASE STATION

GENERAL CONDITIONS OF TENDER

Due Date/Time : 25.09.2023 / 15:00 Hrs

FILLING AND SUBMITTING TENDERS:

1. Quotations should be submitted only in the prescribed tender schedule

forms supplied by the Company together with Drawings and General

Conditions of Tender duly signed by the tenderer along with a Bank Draft,

the amount mentioned or before the due date/time of closing of the tender.

Quotations received after the due date/time will not be considered.

2. EMD equivalent to 5% of quoted value, maximum Rs. 5000/- and

maximum Rs. 1,00,000/- should be submitted by way of demand in favour

of Bharat Petroleum Corporation Ltd, payable at Ahmedabad. Xerox

copy of demand draft should be uploaded and physical copy of demand

draft should be deposited at Depot Office before due date of tender:

BHARAT PETROLEUM CORPORATION LTD

NAVAGAM TOP, Village Kanera, NH-8,

District Kheda, Gujarat-387540,

3. BPCL registered vendor need not to submit EMD, if quoted value of tender

is within his registration limit, they should upload copy of registration letter.

4. MSME/SSI unit need not to submit EMD, they should upload copy of their

registration certificate.

5. All documents i.e. General Terms & Conditions, Special Terms &

Conditions, Scope of work etc. uploaded in tender should be downloaded

by the vendor and signed & sealed copy should be uploaded in

confirmation of acceptance of tender conditions.

6. Before submitting the online tender please check that all required

documents has been correctly uploaded and are legible. Also check the

price bid has been correctly filled by using “TEST” facility provided in

7. The tenderer should study all the tender documents carefully and

understand the conditions, drawings specifications etc. before quoting. If

there are any doubts, he should obtain clarifications, but this shall not be

justification for late submission or extension of opening date/time of the

8. The tenderer should visit the site and acquaint himself with site conditions,

availability of water, electricity, approach road, construction materials as

per specifications, shelter for his staff etc. since these are to be

provided/arranged by the tenderer (unless otherwise specified) at his cost.

9. The tenderer should quote for all items in the tender schedule. The rates

should be expressed both in figures- and in words: where discrepancy

exists between the two, the rates expressed in words will prevail. Similarly

if there is any discrepancy exists between the unit rate and the amount,

the unit rate will prevail. The final amount again should be both in words

10. The rates should be quoted in the same units as mentioned in the tender

11. All entries in the Tender Documents should be in Ink/Typed. Corrections, if

any, should be attested by full signature of the Tenderer. Use of white fluid

is not permitted.

12. Every page of the tender documents shall be signed by the tenderer or his

authorized representative.

13. The tenderer should indicate the time required to complete the entire work

from the date of receiving the order. The time indicated in tender may

have a bearing on awarding the contract.

14. The rates quoted should be inclusive of all material, labour, water,

electricity, power equipment, tools / tackles, catering, shoring, lifts,

scaffolding, excise / customs / octroi duties, sales tax etc., All materials

are to be supplied by the tenderer unless otherwise stated.

No excise duty is leviable on erection/ Fabrication of the storage tanks /

LPG spheres /bullets / structural and the corporation will neither entertain any

claim nor reimburse any such amount paid by the contractor

(a) Contractor is required to quote the tender in conformity with our terms and

conditions and no deviating condition whatsoever will be entertained.

Conditional offers will be rejected without any reason.

15. The rate quoted should be inclusive of all material, labour, water,

electricity, power equipment tools/ tackles, centering, shoring, lifts, leads,

scaffolding etc. Once the quotation is accepted, the rates quoted shall be firm

till the entire work is completed in all respects.

ACCEPTANCE OF TENDER:

16. Incomplete/Conditional tender quotations or without valid EMD (whenever

applicable) those received late and/not confirming to the standard terms

and conditions, the tender documents will be rejected.

17. The Company reserves the right to reject any or every tender without

assigning any reason whatsoever and/or to negotiate with the tenderer (s)

in the manner the Company considers suitable

EARNEST MONEY DEPOSIT / SECURITY DEPOSIT: (Applicable

only for work costing Rs.50, 000/- and above in value).

18. The tenderer shall be required to submit along with this quotation a Bank

Draft in favors of Bharat Petroleum Corporation Ltd. for a sum equivalent

to 5% of the total tendered value of works as earnest money deposit,

subject to a minimum of Rs. 5,000/- and a maximum of Rs.l,00,000/-.

The earnest money deposit shall be returned to the unsuccessful

tenderer/s within one month after due date for opening of the tender. The

earnest money deposit of the successful tenderer will be retained till the

commencement of the work. Thereafter the tenderer may opt to adjust the

earnest money deposit against security deposit as a money deposit or

request return of the earnest money deposit. No interest will be payable on

earnest money deposit.

Security Deposit: (Applicable only for works costing Rs. 50,000/- and above

19. The successful tenderer before commencement of the work, shall have to

provide to the Company, by way of security, a money deposit or a Bank

Guarantee in the standard format provided by the Company, for an

amount equivalent to 5% of the total tendered value of the works, subject

to a minimum of Rs. 5,000/- and a maximum of Rs. l,00,000/. The tenderer

shall have the option to adjust the earnest money towards security deposit

if he so desires.

The security deposit will be retained till the successful completion of the work. In

the case of security deposit in the form of a Bank Guarantee, the same shall be

kept valid by the tenderer at his cost till the completion of the work under contract

and shall be extended from time to time. No interest will be payable on security

20. EXECUTION OF AGREEMENT:

The successful tenderer shall within 15 days of the Company’s

communication to him of the acceptance of his tender, execute a formal

Agreement with the Company, on the Company’s format and on the stamp paper

of appropriate value.

21. EXECUTION OF WORKS:

The successful tenderer should submit detailed construction programme

adhering to the completion time quoted in the Agreement. The programme will

form part of the contract. However, the Company reserves the right to alter the

programme, if necessary, from time to time and no claim of successful tenderer

on account of such alteration will be entertained.

All materials required for the execution of work should conform to the

standard specification and approved by the Engineer in Charge before actually

put to use. Commencement of work without prior approval shall be entirely at the

risk and cost of the contractor. No delay due to non-availability of materials, tools,

equipment etc. will be entertained by the Company. In the case of certain

machinery/equipment, the Company’s site Engineer may inspect the items for

approval before they are brought to the site.

The responsibility for the safety, security and accounting of the materials

and equipment brought or installed by the successful tenderer or handed over to

him by the Company for completion of the work will remain with him till the

acceptance of the work by the Company. Any damage caused to the material/

equipment during the execution of work will be made good by the successful

tenderer at his cost. The Company may require the successful tenderer to have

guarantee/indemnity bond executed for the value of the materials supplied to him

free of cost, as per terms of the Agreement.

Quantities shown in the Tender Schedule are approximate and payment shall be

made as per actual measurements. The successful tenderer is not entitled for

any sort of compensation toward materials procured/stored in excess of the

measured quantities.

The Company reserves the right to increase or decrease the tendered quantity or

revise specifications, drawing, designs of any or every item or delete them at any

stage of work. The successful tenderer’ s claim for compensation or damages on

account of these shall not be entertained. Such deviations will be adjusted at the

rates contained in the Agreement or at prevailing market rates, if the rates are

not available in the Agreement, by issuing variation order (s). In case it becomes

necessary for the Company to temporarily suspend or postpone the work, partly,

or fully due to unforeseen circumstances, the Company shall not be liable for any

compensation on account of resultant delays.

The entire work will be carried out under the supervision of the authorized

representative of the Company, but this will not detract successful tenderer’s) full

responsibility for quality/period of execution of work.

Detailed measurements of works carried out shall be taken jointly by the

successful tenderer and our site Engineer at every stage of work, before

proceeding to the next stage. All works shall be measured as per the procedure

laid down. Payments will be made as per measured quantities and not as per

Tender Schedule quantities.

The successful tenderer shall submit to the office which has awarded the

contract, periodic progress reports of his work as stipulated by our Site Engineer.

The successful tenderer shall not undertake himself any change in specifications

mentioned in the lender documents. In case of doubts he will refer the matter in

writing to the Company and act as per clarifications given by the Company. Any

changes in the work involving changes in original specifications

quantities/additional items of work should be covered by obtaining suitable

variation order (s) form the Company immediately.

If the performance of the successful tenderer is found to be unsatisfactory, the

Company reserves the right to cancel in part or the whole of the contract and get

the work executed through alternative means at the entire risk and cost of the

successful tenderer.

If the successful tenderer does not complete the work in the stipulated time, the

Company reserves the right to recover liquidated damages at 0.5% of the total

contract value for every week of delay or part there of subject to a maximum of

5% of the total contract value until the work is satisfactorily completed and

handed over. However for delay in completion of a specific urgent job the

maximum compensation will be increased to 15% of the total contract value.

Such damages may be deducted by the Company from any money due to the

tenderer and any further amount due from the tenderer shall be paid by the

tenderer to the company forthwith.

The successful tenderer should ensure the safety of adjoining property and shall

make good any loss to product / property resulting from his negligence.

Hot work is carried out only in the areas earmarked for the purpose, after

required safety precautions have been taken and only after obtaining written

permission from the Site Engineer. Any provision required to be made e.g. wind

screens of G.C.I. Sheets etc. to make the area safe for hot work, will be made

the successful tenderer at his own cost.

The work in the existing Company’s premises should be carried out during the

Company’s normal working hours and without obstructing day-to-day work in the

establishment. If any work is required to be carried out beyond normal working

hours, prior permission should be obtained before undertaking such work.

In the event of the successful tenderer failing to complete the work

within the stipulated time, the Company shall have the right to employ any other

agency to complete the remaining work at the risk & cost of the successful

It will be the successful tenderer’ s responsibility to get the works approved and

obtain all certificates for plumbing, electrical, civil works from local, municipal,

Governmental or other required authorities.

Tanks, Pumps, pipelines, Posts, Equipments and/or any other materials to be

supplied by the Company will be supplied any where within the site premises.

Safekeeping, transporting and handling of the same to actual location of the site

will be the successful tenderer’ s responsibility for which no extra payment will be

During execution of work if it is found necessary to dismantle a portion of existing

bund wall, enclosure wall, compound wall, fencing etc. to facilitate the movement

of materials and equipment, the same shall be carried out after obtaining

permission in writing from Company’s authorized representative and also made

good by the contractor at his own cost.

If the work is required to be carried out in a working Depot, Installation, retail

outlet etc. the progress of work is likely to be interrupted on account of operations

in such units. Stowage of work under such circumstances shall not entitle the

successful tenderer to claim any compensation for idling, machinery etc. during

such interruptions.

The successful tenderer shall arrange for at least one competent supervisor to be

present at site at all limes during the progress of the work, which shall be duly

authorized to take instructions and execute them on his behalf.The successful

tenderer and his man shall abide by all security / Safety rules / regulations in

force at locations and the laws, bye laws, and statues of Government, semi-

Government and other local authorities such as requirements / liability under

enactment like the workmen’s Compensation Act, Contract Labour Act etc. and

the Company shall stand indemnified against any claims on these scores. The

successful tenderer and his men shall strictly abide by “No Smoking” and other

petroleum regulations on the premises.

Contractor will be responsible to provide all statutory benefits to the employees

appointed by them and in case the Corporation is liable to make payment of any

such statutory benefits to the employees of the Contractor as the principle

employer, the contractor will be liable to indemnify the damage and loss suffered

by the Corporation to that extent and corporation shall have liberty, without

referring to the contractor to deduct such sum as may be suffered as loss or

damage due to the aforesaid reason out of the pending bills of the contractor

lying with the Corporation.

The successful tenderer shall arrange for at least one competent

supervisor to be present at site at all times during the progress of the work, who

shall be duly authorized to take instructions and executive them on his behalf.

29. INTERIM PAYMENTS:

At the sole discretion of the Company, the contractor can receive up to

90% of the payment for the cost of work done. Interim bills should be duly

supported by the measurements of work actually done. (All payments shall

be subjected to deduction of Income Tax and any other statutory

deduction as may be applicable from time to time).

30. FINAL BILLS / RETENTION MONEY:

a. On completion of the work to the satisfaction of the Company’s authorized

representative and after clearing the debris, tools, tackles, shoring, centering,

materials etc. from the site and obtaining necessary certificates as required

from the local authorities, the successful tenderer shall submit his final bill

based on the jointly recorded measurements of actual work done.

b. The final bill of the job done should be raised, unless otherwise agreed by the

Corporation in writing, within one month from the date of completion of the

total job as per contract. Whether the job has been completed or not will be

decided at the sole discretion of the Corporation. Payments of the final bill will

be made after adjusting interim payments and retention amount deducted and

c. The Corporation will be entitled to deduct 3% value of all Interim/running bills

and in final bills as Retention Money for all jobs exceeding Rs.l,00,000/- and

no interest will be paid on money retained by the Company.

d. The said retention money will be retained for a period of one year and paid to

the Contractor after adjusting any dues of the Corporation against the

Contractor under the workmanship/materials provided to the Contractor

and/or against any other claims for any reason whatsoever under the

Agreement which may arise within the said period of one year. The retention

period of one year will commence from the date of completion of the job (as

reckoned by BPCL).

e. Retention money shall be released against Performance Bank Guarantee of

equivalent value, provided the tenderer opts for the same at the time

submission of tender.

f. The successful tenderer shall not subject or assign any part of the work to

another party, without the prior written consent of the Company. In any event

the successful tenderer will be solely responsible for the work so sublet or

g. The Contractor undertakes to ensure due and complete compliance with all

laws regulations, rules etc. whether of the Central Government or the State

Government or any other competent authority applicable to the workmen

employed or whose services are otherwise availed of by the Contractor,

whether in connection with the construction work at the site or otherwise. The

Employer shall have the right to inspect the records maintained by the

Contractor concerning such workman from time to time and the Contractor to

produce of the Employer’s inspection in order to ascertain whether or not the

requirements of all such laws regulations, rules etc. have been complied by

the Contractor. In the event of the any contravention of such laws, regulations

rules etc. coming to light whether as a result of such inspection or otherwise,

the Employer shall have the right to require the Contractor to effect such

compliance within such time as the Employer may prescribe in that behalf and

in the event of the Contractor failing to effect such compliance within the time

prescribed by the Employer then the Employer shall without prejudice to his

rights be entitled to withhold from the amount payable to the Contractor any

amount payable to the workmen under any such laws, regulations or rules

and to make payment thereof to the workmen. The Employer shall also have

in that event the right to terminate the contract with immediate effect and to

exercise powers reserved to the Employer under the contract as result of

h. Special conditions, if any, pertaining to the tender is shown in Tender

Tenderer should mention estimate of time for Weeks/ Months:

completing the work shown in the tender.

I/We have read carefully the above terms and Conditions of Tender and agree to abide

Signature of the Contractor.......................... (Or his Authorized representative)

Name / Seal of the Contractor:

STAMP & SIGNATURE OF BIDDER