RFP for Selection of Event Management Agency for Execution of Monsoon Festival 2024 in the UT of DNH and DD (ONLY FOR AGENCIES EMPANELLED WITH SOCIETY FOR PROMOTION OF TOURISM, ART AND CULTURE (SPOTAC), DNH and DD)

Amount

A. Cultural Parade

Tribal Folk Dances of DNH & DD (Tarpa/Dhol/Garba/Turthali/Machhi/Ghor/Portuguese/Karate) & Folk dances like Siddhi Dhamal (Gujarat area), South Indian, Manipuri, Bhangra, Nashik Dhol, Ghoomar, Jhijhiya dance form (with atleast 20 participants in each group) & WZCC Artists for Inauguration ceremony (CULTURAL PARADE) including TBL & Costumes & Food packets & travelling for the artists along with a well known choreographer

Aluminum Truss with Intellligent lights for Cultural parade Ceremony. Aluminum Truss with Intellligent lights for Live Concert. Hire charges for Providing trussing for stage lighting as per instruction of event manager or engineer in charge it consisting of following. Front and back Truss Sections - Total 120(60+60) feet Left & Right side Truss Sections- Total 120(60+60) feet 10 nos . Ground supports Towers. 2 Nos. front to back triangular sections. 6 nos CM Load star motor chain hoist. With necessary shekels belts, safety pins locks as per requirements. (a) 200 Watts LED Lights Warn White 50 Nos. (b) 54x3W RGBW IP-67 (Cree or Osram Chip) LED Par Lights - 50Nos. (c) Moving Head 20R (Beam, Spot, Wash) 3-in-1 Hybrid - 20 Nos. (d) Moving Head Sharpy (Beam) - 20 Nos. (e) LED Moving Head Wash - 16 Nos (f) Hazers - 8 Nos. (g) Raythone 1100 Watts RGB LED Lights 8 Nos. (h) Follow Lights 4000 Watts Zenon - 2 Nos. (i) Fog Machine - 2 Nos. (j) Audience Blinder (4-eye) - 8 Nos. (k) Haze Machine 2 Nos.

FOR CULTURAL PARADE. Hire charges for providing, erecting, testing & commissioning public address system 6 pair 3 way Flying sound system having proper distribution of sound. (1) RCF HDL30 / JBL VTX V20 - 2 WAY TOPS – 12Nos. (2) RCF SUB9006 / JBL VTX G28/S28 Dual 18 Inch Sub Woofers - 6 Nos. (3) 32 Channel Digital Console Inbuilt Effect Processor - 31 Band Equilizer - High Performance Pre Amp (Venue SC48 / Digico SD12 / Allan & Heath Dlive) - 1 No. (4) Stage Monitors (800 Watt) - 4 Nos.(JBL VRX 915/ RCF V35/ JBL SRX 712 or Equivelent) (5) Side Fill Moniters (1000 Watt) - 2 Nos. ( JBL / RCF or Equivelent) - 2 Nos.(6) Active Cross Over - 1 No. (7) Cordless Microphones (Shure / Sennheiser) - 4 Nos. (8) Audio Link 32 Channel - 1 No. (9) High Performance CD/DVD Player /Laptop - 1 No. (10) 3 KVA UPS - 1 No. (11) 1 KVA UPS - 2 Nos.

Live Cartoon Characters & Stilt walkers & during inauguration ceremony inc. TBL

Stage with proper height for flag off ceremony for cultural parade (30x20) (Waterproof)

Woolen Carpet on stage (30x20)

Flower Shower Work for Cultural parade

Décor elements on road

Food Packets for other artists who will join the event (regional associations, etc.)

B. BOLLYWOOD MUSICAL LIVE NIGHT

Live Concert With well known Playback Singer at Ground beside Mira cafe

Aluminium Truss with Intellligent lights for Live Concert. Hire charges for Providing trussing for stage lighting as per instruction of event manager or engineer in charge it consisting of following: Front and back Truss Sections - Total 240(120+120) feet Left & Right side Truss Sections- Total 120(60+60) feet 10 nos . Ground supports Towers. 2 Nos . front to back triangular sections. 6 nos CM Load star motor chain hoist. With necessary shekels belts, safety pins locks as per requirements. (a) 200 Watts Warm white LED Face Lights 200 Nos. (b) 54x3W RGBW IP-67 (Cree or Osram Chip) LED Par Lights - 200 Nos. (c) Moving Head 20R ( Beam, Spot, Wash) 3-in-1 Hybrid - 40 Nos. (d) Moving Head Sharpy (Beam) - 20 Nos. (e) LED Moving Head Wash - 24 Nos. (f) Hazers - 8 Nos. (g) Raythone 1100 Watts RGB LEDLights - 8 Nos. (h) Follow Lights 4000 Watts - 4 Nos. (I) Haze Machines - 4 Nos. (j) Fog Machine - 4 Nos. (k)Audience Blinder (4-eye) - 12 Nos.

Sound System FOR LIVE CONCERT Hire charges for providing, erecting, Operating and dismantling the sound system for State Level Cultural Mega Event. Main Stage Front House Sound system shall consist of Eight pairs of line array tops, accompanied by subs as prescribed by manufacturer. (1) The array tops shall consist of dual 15" / 12” Transducers of 1200 watts for low / low mid frequency, Four 8" transducers of 600 watts for reproduction of mids and two or three compression drivers couples to horns of 300 watts for reproduction of high frequency- L acoustics K2, Meyer Panther, JBL VTX V25 Only 90000 Watt Front of House 8 Pair (16 Nos.). (2) 2000 Watt with dual 18" Transducers for reproduction of Sub Woofers L Acoustics KS28, Meyer 2100 LFC, JBL VTX G28/S28 Only. Front of House 6 Pair (12 Nos.). (3) Digital Mixing Console - Digi Design Venue S6L/SC48, DIGICO Quantum/SD10, Allan & Heath Dlive S7000. (4) Stage Moniters (L Acoustic HiQ115/ Meyer MJF 212/ JBL VRX 915) 8 Nos. (5) Side Fill Monitors (L Acoustic Kara/ Meyer Leopard/JBL SRX900 / RCF HDL30) - 2 pair 3 way . (6) Cordless Microphones - 6 Nos. (7) Delay Stack shall consist of six pair Flying Line Array accompanied by prescribed no of Sub's Homogeneity in brands is compulsory Approx 50000 Watts. - 2 Nos. (8) Microphones with Stand (Shure / Sennheiser) - 22 Nos

Main Stage for Live Concert (100x60) (Waterproof)

Woolen Carpet for Main Event Stage (100x60)

Carpet on main Artist Entry passage (30x100)

Carpet on VVIP Entry passage (10x100)

Carpet on VVIP Sitting Area in front of stage (100x237)

Folding Table with Frills

Barricading

VVIP Sofa three seated in fabric material

Chair With Cover

Platform for LED Screen (8x12 – 4 Nos.)

Stairs for Main stage

Green room for Main Artist including AC, Mirror, Chemical toilet, sofa, tripoy, Flower décor, Power points etc. size of green room - 5 m X 10 m

Green room for VVIP Guest including AC, Mirror, Chemical toilet, sofa, tripoy, Flower décor, Power points etc.-size of green room - 5 m X 10 m

Queue Manager

Wooden Tepoy with Glass Top

Color Led Display for Videos (220 V) (Single Panel Ratio 1:1) on Stage (60x12)

Agro net flooring at live concert (237x320)

Anchor for Main event

C. RENOWNED NATIONAL LEVEL DANCE ACTS (INDIA'S GOT TALENT

Renowned National Level Dance Acts/ Bubble Dance/Aerial Acts/ Classical Dance Performance (India’s Got Talent)

D. Aerial Acts / Classical Dance Performance/ Acrobats Dance Show / LED Visual POI Dance Show

Aerial Acts / Classical Dance Performance/ Acrobats Dance Show / LED Visual POI Dance Show

E. MAGIC & ILLUSION SHOW

Magic & Illusion show

F. FIREWORKS

Special effects show with new creative ideas and design with 3 min. (Fire crackers Show)

G. HANDICRAFTS STALLS INCLUDING FOOD STALLS & KID ZONE

Handicraft Stalls Including Food Stalls & Kid Zone (5x5 m)

Platform for Handicraft & Food stalls (5x5 m)

LED lights for Handicraft & Food stalls

Power plug for Handicraft & Food stalls

Carpets for Handicraft & Food stalls (5x5 m)

Folding Table for Handicraft & Food stalls

Chairs with cover for Handicraft & Food stalls

Pagoda for Handicraft & Food stalls (Waterproof)

Sound system for Handicraft & Food stalls

H. COMPETITIONS

Arrangements for competitions including Pagoda, tables, chairs, materials/kits for participants, judges, certificates, cash prizes for winners, anchor

I. TREKKING AT NATURE TRAILS

Trekking at Nature Trails-DNH 1. Umerkoi waterfall nature trail 2. Khedpa Vatsal tri waterfall nature trail 3. Tinoda Pati Naturel trail 4. Bonta Nature trail 5. Chorveda Nature Trail, Dudhani

J. BRANDING WORKS

Hoardings (20 x 10 ft) on steel frame 10 in DNH, 40 in Daman and 10 in Diu for 10 days (including backdrop)

Hoardings (40 x 20 ft) on steel frame on Highway while coming from Mumbai & from Surat including area / agency rent for 1 month

Creative Gates of Road size on the theme of Monsoon Festival. Location will be provided by the department

Box Gates of Road Size (Minimum 35 ft x 25 ft)

Pole kiosks (6 ft x 4 ft) for Daman on wooden temporary frames

Standees Printing, installation and un-installation on theme of monsoon festival

Directions/ signages for event venue and en-route of Size (3 x 2 ft) on vinyl sticker on foam sheet on MS pole

Standard printed invites card + e-invite with envelope

Designer Selfie point on the theme of Monsoon festival

Flags of 4x3 feet big size cloth with Monsoon festival and UT logo for various places

Preparation of radio jingles and creatives news paper advertisement

Social Media paid promotions on facebook/ Instagram and twitter in Mumbai & Surat Region & neighbouring cities/ towns covering maximum radius as per the amount allotted for that city.

Registration / Help desk with 2 staff for each location with providing Toll free no. where guests can avail the information of the event. (toll free no. charges included in this element).

K. PHOTOGRAPHY & VIDEOGRAPHY

Photography & Videography (inc DSLR & Drone and final teaser video), submission of photos & videos to dept. in Hard drive for each location

L. INDEPENDENCE DAY - 15th AUGUST 2024 DECORATION

Flower & cloth decoration for 15th August 2024 (Independence Day) event

KAMNATH PRIVATE LIMITED

Concept Communication Ltd

Lallooji and Sons