Works of (1) Turnkey Mining Contract for Removal of Overburden, Raising, Crushing & Transportation of -250mm size lignite from Valia Mine to Power Plant, (2) Re-handling of Overburden dump at Valia Mine and (3) Re-handling of lignite at SLPP Power Plant

Brief Description of Work: 1. The Contractor shall be awarded an item-wise

turnkey mining contract for a period of fifteen (15)

years. The scope shall, inter alia, include removal

of overburden and interburden, raising, crushing,

and transportation of lignite of size –250 mm from

the Valia Lignite Mine to the SLPP power plant, re-

handling of overburden dumps within the Valia

Mine, and re-handling of lignite at the SLPP power

2. The Contractor shall provide necessary assistance

to GIPCL in the process of land acquisition and

R&R for the area admeasuring 491.90.34 hectares

situated in the villages of Amandera, Mangrol,

Harsani, and Nani Pardi, comprising private land,

Government land, and Government Gaucher land,

in accordance with the provisions set out in the

Contract and as may be required from time to time.

3. The Contractor shall undertake confirmatory

exploration activities in the areas within the

aforesaid extent of 491.90.34 hectares.

4. The Contractor shall further be responsible, at its

own cost and risk, for the diversion and/or shifting

of surface features, including but not limited to

power lines, utilities, roads, and other infrastructure

falling within the mining area, in accordance with

the approved plans and applicable statutory

requirements, and subject to obtaining all requisite

approvals, permissions, and clearances from the

Competent Authorities.

Period of Contract: Fifteen Years (15) from the effective date of

Quantity of Lignite to be raised and 1. Raising of Lignite on turnkey basis and

transported: Transportation of sized Lignite (-250 mm size)

from Valia Lignite Mine to SLPP Power Plant as

Gujarat Industries Power Company Limited

shown in Surface Plan (Annexure No. 2, 2/A) and

Lignite Transport Plan (Annexure No. 3): -

Approximately 42.00 MTe.

2. Re-handling of the external dump as shown in the

Surface Plan (Annexure No. 2/B): -

Approximately 20.50 MCuM.

3. Stacking, Compacting, Blending and Re-Handling

of Lignite/ Coal/ Blended Fuel from Stockyards at

various locations throughout the year (including

monsoon period) by using Heavy Earth Moving

Equipments as shown in the Lignite Re-handling

Plan of about 509.48 Lakh tonne as shown in

Lignite Re-Handling Plan (Annexure No. 4).

EMD: Rs. 6.60 Crore (Rupees Six Crore and Sixty Lakh

Only), in the form of Demand Draft drawn in favor of

Gujarat Industries Power Co. Ltd., payable at Baroda

or Bank guarantee from any Nationalized Banks, Axis

Bank, ICICI Bank, HDFC Bank, Kotak Mahindra

Bank, IndusInd Bank, Federal Bank, Bandhan Bank,

IDBI Bank and Karur Vysya Bank in the specified

Performa of the bid document.

The Bank Guarantee (BG) shall be kept valid for a

minimum period of six (6) months from the date of

submission of the Bid Document.

Solvency Certificate: Solvency Certificate of Rupees 73.00 Crore (Rupees

Seventy-Three Crore Only) from any Nationalized

Banks, Axis Bank, ICICI Bank, HDFC Bank, Kotak

Mahindra Bank, IndusInd Bank, Federal Bank,

Bandhan Bank, IDBI Bank and Karur Vysya Bank.

Cost of Bid Document / Tender Fee: Rs. 20,000/- (Rupees Twenty Thousand Only) (non-

refundable, inclusive of 18% GST) through online

payment gateway of company’s website:

www.gipcl.com (online Payment form) as per details

mentioned @ Annexure-7 or by RTGS/NEFT/IFT

only in favor of GIPCL as per details below: -

1. Name of Account Holder: Gujarat Industries

3. Name of Bank: State Bank of India

4. Address of Bank: Utility Building, Nani Naroli,

Taluka Mangrol, Dist. Surat. Pin 394

5. IFSC code: SBIN0013423

Availability of Bid document: On web site https://tender.nprocure.com

or http://www.gipcl.com

Gujarat Industries Power Company Limited

Downloading of tender document 02/04/2026 to 01/05/2026

Last date of submission of written 10/04/2026 upto12.00 hrs.

request for clarification. If any, on

Pre-Bid Meeting: 13/04/2026 at 11.00 hrs.

All the prospective and eligible Bidders are requested

to attend the Pre-Bid meeting on 13/04/2026 at

Hrs at GIPCL Office, Petrochemicals, Vadodara

Maximum two members per Bidder may be allowed

for the Pre-bid conference.

Issue of Corrigendum to document, As and when required till last date of submission.

Last date of online submission of 01/05/2026 upto17.00 hrs.

entire offer / complete Bid in all two at https://tender.nprocure.com

parts on https://tender.nprocure.com

Submission of Techno-Commercial 02/05/2026 upto17.00 hrs.

(Part-I) Bid in Physical form along

with supporting documents at below

mentioned address:

Date and time for online opening of 04/05/2026, 09.00 hrs.

Techno-Commercial Bid (Part-I):

Date and time for opening of Price The date and time of opening of price bids will be

Bid (Part-II): intimated to the technically eligible Bidder’s at least

one day in advance by phone / fax / courier / email.

E-Reverse Auction will be conducted and informed

E-Reverse Auction:

by GIPCL to all qualified Bidders.

The above details are for information purposes only and the details are provided in the document.

Bidders are advised to read the bid document before submitting the bid.

1. Amendment / corrigendum of the bid document, the forms, schedules etc. may be done any

time by GIPCL during the period between publication of notice and submission of bid in the

web site. The Bidders are required to visit the web site regularly till the last date of online

bid submission (i.e. 01/05/2026 up to17.00 hrs).

2. GIPCL reserves the right to reject any or all the offers / bids received without assigning any

reason thereof.

3. The Bidders are required to quote the rate strictly as per the terms and conditions mentioned

in the bid document. Conditional bid will not be entertained and shall be liable for outright

4. The Bidders are required to submit their bids on-line in the web site

https://tender.nprocure.com

Gujarat Industries Power Company Limited

5. The Bidders are required to submit their bids (Techno-Commercial and Price Bid) in physical

form as mentioned in Clause No. 3.4.1 shall be submitted by the Bidders at the following

Executive Director (Mines)

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

At & P.O. Nani Naroli, Taluka Mangrol,

Dist. Surat-394 110, Gujarat

Gujarat Industries Power Company Limited

1.1 This Bid Document is not an agreement or an offer by GIPCL to Bidders or any third

1.2 This Bid Document does not purport to contain all the information each Bidder may

require. Some Bidders may have better knowledge of the Project than the others. It is

expected and recommended that each Bidder conducts its own due-diligence,

investigations and analysis and verifies and satisfies itself of the accuracy and

completeness of the information in this Bid Document and obtain independent advice/

information from appropriate sources.

1.3 Neither GIPCL nor its employees or its consultants/advisors shall have any liability to any

Bidder or any other person under the law of contract, tort, the principles of restitution or

unjust enrichment or otherwise for any loss, expense or damage which may arise from or

be incurred or suffered in connection with this Bid Document, or any matter deemed to

form part of this Bid Document, the award of the Project, or any other information

supplied by or on behalf of GIPCL or its employees, any consultants/advisors or otherwise

arising in any way from the selection process for the award of the Project.

1.4 Information provided in this Bid Document to the Bidder(s) is on a wide range of matters,

some of which depends upon interpretation of law. The information given is not an

exhaustive account of statutory requirements and should not be regarded as a complete or

authoritative statement of law. GIPCL accepts no responsibility for the accuracy or

otherwise for any interpretation or opinion on law expressed herein.

1.5 GIPCL accepts no liability of any nature whether resulting from negligence or otherwise

howsoever caused arising from reliance of any Bidder upon the statements contained in

this Bid Document.

1.6 The Bidder shall bear all its costs associated with or relating to the preparation and

submission of its Bid Document including but not limited to preparation, copying,

postage, delivery fees, expenses associated with any demonstrations or presentations

which may be required by GIPCL or any other costs incurred in connection with or

relating to its Bid. All such costs and expenses will remain with the Bidder and the GIPCL

shall not be liable in any manner whatsoever for the same or for any other costs or other

expenses incurred by a Bidder in preparation or submission of the Bid, regardless of the

conduct or outcome of the bidding process.

This Bid Document and the information contained herein are strictly confidential and

privileged and are for the exclusive use of the Bidder to whom these are issued or it’s

concerned Promoter(s) / wholly owned Subsidiary (ies) on whose strength / experience the

Bidder is seeking qualification. This Bid Document must not be copied or distributed by

the recipient to third parties (other than, to the extent required by applicable law or in

confidence to the recipient’s professional advisors, provided that such advisors are bound

by confidentiality restrictions at least as strict as those contained in this Bid Document). In

Gujarat Industries Power Company Limited

the event that after the issue of the Bid Document the recipient does not continue with its

involvement in the bidding process for any reason whatsoever, this Bid Document and the

information contained herein must be kept confidential by such Bidder and its concerned

Promoter(s) / wholly owned Subsidiary (ies) and professional advisors, if any at all times.

1.7 Information relating to the examination, clarification, evaluation and recommendation for

the Bidders shall not be disclosed to any person who is not officially concerned with the

process or is not a retained professional advisor advising GIPCL in relation to, or matters

arising out of, or concerning the bidding process. GIPCL will treat all information,

submitted as part of the Bid, in confidence and will require all those who have access to

such material to treat the same in confidence. GIPCL may not divulge any such

information unless it is directed to do so by any statutory entity that has the power under

law to require its disclosure or is to enforce or assert any right or privilege of the statutory

entity and/ or GIPCL.

1.8 The Bidders or their Promoter(s) / wholly owned Subsidiary (ies) shall not make any

public announcements with respect to this bidding process or this Bid Document. Any

public announcements in this regard shall be made exclusively by GIPCL. Any breach by

the Bidder shall be deemed to be non-compliance with the terms and conditions of the Bid

Document and shall render its Bid liable for rejection. GIPCL’s decision in this regard

shall be final and binding on the Bidder.

1.9 GIPCL reserves the right in its sole discretion, without any obligation or liability

whatsoever, to accept or reject any or all of the bids at any stage of the bidding process

without assigning any reasons. Further GIPCL reserves the right to annul the bidding

process and / or to reject any or all bids at any stage prior to the signing of the Mining

Contract without thereby incurring any liability to the affected Bidders or any obligation

to inform the affected Bidders of the grounds for GIPCL’s action. Decision of GIPCL

shall be final and binding in this regard.

1.10 GIPCL reserves the right, at its sole and absolute discretion, to change, modify, amend,

clarify, or supplement this Bid Document at any time during the bidding process. All

modifications, amendments, clarifications, or supplements, which shall form an integral

part of this Bid Document. The Bidders shall not raise any objection to such changes or

modifications. Any objection raised by a Bidder in this regard shall render its Bid liable

for rejection by GIPCL. Any objection, interference, or representation made by any party

shall be deemed to constitute an infringement of the confidentiality and privileged rights

of GIPCL in respect of this Bid Document.

1.11 The Bidder should confirm that the Bid Document is complete in all respects. In the event

that the Document or any part thereof is mutilated or missing, the Bidder must notify

GIPCL immediately at the following address:

Executive Director (Mines)

M/s. Gujarat Industries Power Company Ltd

Surat Lignite Power Plant

Gujarat Industries Power Company Limited

At & Po. Nani Naroli,

Taluka Mangrol,

Dist. Surat- 394 110, Gujarat.

Email: [email protected]

If no intimation is received by GIPCL at the above-mentioned address within 5 Business

Days from the date of issue / download of the Bid Document, it shall be considered that

the Bid Document received by the Bidder is complete in all respects and that the Bidder is

fully satisfied with the Bid Document. No extension of time may be granted to any Bidder

for submission of its Bid on the ground that the Bidder did not obtain a complete set of the

1.12 It shall be deemed that by submitting the Bid, the Bidder agrees and releases GIPCL, its

employees, agents and advisers, irrevocably, unconditionally, fully and finally from any

and all liability for claims, losses, damages, costs, expenses or liabilities in any way

related to or arising from the exercise of any rights and/ or performance of any obligations

hereunder, pursuant hereto and/ or in connection herewith and waives any and all rights

and/ or claims it may have in this respect, whether actual or contingent, whether present or

1.13 By receiving this Bid Document, it shall be deemed that the persons so receiving the Bid

Document have reviewed, understood and accepted the disclaimers contained in this.

Gujarat Industries Power Company Limited

LIST OF ABBREVIATIONS

ADB Air Dried Basis

ARB As Received Basis

CuM Cubic Meter

EIA Environment Impact Assessment

EMP Environment Management Plan

FY Financial Year

GCV Gross Calorific Value

GIPCL Gujarat Industries Power Company Limited

GUVNL Gujarat Urja Vikas Nigam Limited

HEMM Heavy Earth Moving Machinery

IB Inter Burden

LoI Letter of Intent

MCuM Million Cubic Meter

MoU Memorandum of Understanding

MTPA Million tonnes per annum

MTe Million Tonne

OGL Original Ground Level

RBI Reserve Bank of India

ROM Run of Mine

TPH Tonnes per hour

LHS Lignite Handling System

Gujarat Industries Power Company Limited

Definitions, Interpretations and Agreement Documents etc.

1. Authorized Representative(s) and Signatories: Each Bidder shall designate maximum

two persons (“Authorized Representatives and Signatories”) authorized to represent the

Bidder in all matters pertaining to its bid. These designated persons should hold the

power of attorney duly authorizing them to perform all tasks including but not limited to

sign and submit the bid; to participate in all stages of the Bidding process; to conduct

correspondence for and on behalf of the Bidder, and to execute the Bid Agreement and

any other documents required to give effect to the outcome of the Bidding process. The

original power of attorney, duly notarized, in favor of the Authorized Representatives and

Signatories shall be enclosed by the Bidder along with the covering letter.

2. Bidder: Bidder means the person or persons, firm or company that has submitted a Bid in

response to this document.

3. Partnership Firm: In case of a partnership firm, each of the partners shall be jointly and

severally liable for all liabilities, actions/duties and claims including financial, legal,

environmental and technical liabilities on behalf of Bidding Partnership Firm.

4. Proprietorship entity: In case of a proprietorship entity, the proprietor shall be

responsible all interactions with GIPCL.

5. Performance Bank Guarantee/ Security Deposit: Performance Bank Guarantee shall

mean the guarantee to be furnished by the Contractor who is selected based on the

Bidding process.

6. Financial Year: Financial Year shall mean the 12-month period corresponding to the

audited financial statements.

7. Quarter: A period of 3 months ending on 31st March, 30th June, 30th September and 31st

8. Sampling/ Analysis: Sample / Analysis to be carried out as per BIS standard.

9. Net Worth: Net worth is the sum total of paid up capital and free reserves. Free reserves

mean all reserves credited out of the profits and share premium account but do not

include reserves credited out of revaluation of assets, write back of depreciation

provisions and amalgamation. Further, any debit balance of profit and loss account and

miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced

from Reserves and Surplus.

10. Operating Year: Operating Year shall mean a period of 12 months starting from date of

the contract agreement as certified by GIPCL Management.

11. Turnover: Turnover is Gross Sales or Gross Revenues, as defined by the Indian

Accounting Standards published by the Institute of Chartered Accountants of India.

12. Qualifying Proposal Requirements: Qualifying requirements shall mean the

requirements set forth in this document for the purpose of evaluation.

13. Stripping Ratio: The ratio of Bank Overburden (measured in-situ in cubic meters) to

Lignite (measured in Tonnes) that shall be excavated from the Site by the Contractor in

accordance with the terms of this Contract Agreement.

Gujarat Industries Power Company Limited

14. Bank Cubic Meter/s (BCM): “BCM” shall mean the volume of rock insitu (in-situ)

without being disturbed.

15. Sized Lignite: Lignite of size -250 mm after subjected to crushing/ breaking or any other

suitable mechanical means.

16. Unscheduled Outage: means an outage which is not a Scheduled Outage.

17. “Company” or “GIPCL” or “Management” shall mean Gujarat Industries Power

Company Limited including its successors in office and as signees or its representatives

authorized to act on its behalf for the purposes of contract.

18. “Clause” or “provision” shall mean the clause and sub clauses of this bid document

and/or agreement etc.

19. “Contractor” shall mean the person or persons, firm or company, whose bid has been

accepted by the GIPCL and shall include his/its/their legal representatives,

administrators, successors and assigns.

20. “Contract Document” shall mean collectively bid documents, designs, drawings, plans,

specifications, agreed variations, if any and other documents constituting the bid and

acceptance thereof.

21. “Contract”, “Contract Agreement "/ "Agreement ' shall mean the agreement between

GIPCL and the Contractor for execution of work/s. The agreement document shall mean

collectively Notice Inviting Tender, tender document, corrigenda if any, plans and agreed

variations (if any). Detailed Letter of Intent and other documents constituting the bid and

acceptance thereof.

22. “Completion Certificate/ Final Certificate” shall mean the certificate to be issued by

the GIPCL when the work/s has been completed to his satisfaction as per terms of the

23. “Commencement of work” shall mean start of work of OB/ IB/ Lignite handling by the

Contractor as per contract terms to the satisfaction of the GIPCL.

24. “Drawings” shall mean all map/s, plan/s section/s, sketch/s, layout/s, and tracing/s, or

print/s, thereof with additions, alterations, corrections and modifications, if any as may be

approved in writing by the GIPCL from time to time broadly defining the scope of

specifications for the execution of the contract.

25. “Mobilization Period” shall mean the time allowed to Contractor to mobilize required

manpower and recourses for the development phase for commencement of the work.

26. “Letter of Intent” or “Detailed letter of Acceptance” or “Work order” shall mean

intimation by a letter/ fax/E-mail to Bidder that his / their bid has been accepted, in

accordance with the provision contained in the letter/fax/E-mail.

27. “Mines Manager” shall mean the person appointed under Coal Mines Regulation,

and so designated for Valia Mine of Gujarat Industries Power Company Limited.

28. “Power Plant” shall mean the Power plant of M/s Gujarat Industries Power Company

Limited located at Nani Naroli in Tal Mangrol, Distt. Surat.

29. “Rate for Turnkey Work for Overburden/Interburden Removal, Raising,

Producing and Transportation of Sized Lignite (–250 mm) to SLPP Power Plant”

shall mean the rate quoted, in figures as well as in words, by the Contractor and accepted

by GIPCL, payable to the Contractor towards full and complete execution and

performance of all obligations under the Contract. The said rate shall be deemed to

include, without limitation, the cost of confirmatory exploratory drilling in the area

admeasuring 491.90.34 hectares, assistance in diversion and/or shifting of surface

Gujarat Industries Power Company Limited

features, assistance in acquisition of the balance land and R&R, and all other activities

required under the Scope of Work or incidental thereto for completion of the respective

works. No additional payment shall be admissible unless expressly provided in the

30. “Rate for Re-handling of the External Dump” means, rate quoted in figures and

words by the Contractor and accepted and awarded by the GIPCL as payable to the

Contractor for execution/ performance of all the contractual obligations as mentioned in

the scope of work or otherwise for the respective works.

31. “Rate for Stacking, Compacting, Blending and Re-Handling of Lignite/ Coal/

Blended Fuel from Stockyards” means, rate quoted in figures and words by the

Contractor and accepted and awarded by the GIPCL as payable to the Contractor for

execution/ performance of all the contractual obligations as mentioned in the scope of

work or otherwise for the respective works.

32. “Lignite Landing Cost” means, lignite rate fixed as determined by GIPCL.

33. “Lignite” means lignite / carbonaceous material which have calorific value in general in

the range of 2500-2837.86 KCal/Kg and more on daily weighted average basis and in-

34. “Schedule of quantities” shall mean the quantities of OB/IB and Lignite to be handled

and as provided in the contract, for execution of the contract.

35. “Bid” shall mean the bid submitted by the Bidder against this bid enquiry document for

acceptance by the GIPCL.

36. “Tonne” shall mean metric tonne (1000 kilograms.)

37. “Waste” shall mean overburden, inter-burden and inferior carbonaceous material/clay as

required to be excavated at Valia Lignite Mine.

Interpretations:

1. Wherever it is mentioned that the contractor shall do or perform or cause to be done

certain work/s or provide certain facilities or discharge certain obligation/s or make

certain provision/s etc., it is expressly agreed and understood that each and every such

work/s, facility, obligation/ s or provisions etc. shall be made and/ or provided by the

contractor to the satisfaction of the GIPCL at the cost and consequences of the contractor

as the work is on turnkey basis.

2. Several clauses and documents forming the contract are to be taken in harmony. Should

there be any discrepancy, inconsistency, error or omission in the contract or for any of the

matter/s, the same shall be referred to in writing by the contractor to the GIPCL, whose

interpretation/s, decision in writing shall be conclusive, final and binding on the

3. The works shown upon the drawing but not mentioned in the specifications or described

in the scope of work without being shown on the drawings shall nevertheless be held to

be included in the same manner as if they had been specifically shown upon the drawings

and described in the scope of work.

4. All headings and marginal notes to the various clauses of the contract are solely for the

purpose of giving a concise indication and not a summary of the contents thereof and

they shall never be deemed to be part thereof or be used in the interpretation or

construction thereof, or the provisions of the contract .

Gujarat Industries Power Company Limited

5. In the contract, unless otherwise stated specifically, the singular shall include the plural

and vice versa, wherever the context so requires , the words interpreting person/s shall

include incorporated companies, registered association, body of individuals or

partnership firm.

6. Where any portion of the General Conditions of the contract is repugnant to or at

variance with any provisions of the Special Conditions of the Contract, then, unless a

different intention appears, the provisions of Special Conditions of the contract shall be

deemed to override the provision of the General Conditions of the Contract and shall to

the extent of such repugnancy or variations, prevail.

7. Notwithstanding the sub-divisions/s of the various clauses of the contract into the

separate parts/ sections, every part of such shall be deemed to be supplementary to and

complementary of each and every other part and shall be read with and into the contract

so far as it may be practicable to do so.

8. General conditions of the contract shall be read in conjunction with the special conditions

of contract, specification of work, drawings and any other documents forming part of this

contract wherever the context so requires.

9. The materials, designs and workmanship etc. shall mean the same as specified in the

relevant Indian Standards and the job specifications contained herein and codes, referred

to in the contract and the additional requirements, if any, shall also be satisfied by the

10. No Director or official or employee of the company shall in any way be personally bound

or liable for the acts or obligations of the company under the contract or answerable for

any default or omissions in the observance or performance of any of the acts, matters or

things which are herein contained.

11. No amendments to the contract shall be valid unless specifically made as an amendment

in writing to the contractor and signed by the authorized representative of the parties, to

12. Any reference to “person” shall include individuals, companies, firms, corporations and

associations or bodies of individuals, whether incorporated or not and shall include their

respective successors in business and permitted assigns.

13. A reference to any gender includes the other gender.

14. Unless otherwise specified, a reference to a Section, Clause, Annexures, Schedule,

Attachment or paragraph is a reference to a Section, Clause, Annexure, and Schedule,

Attachment or paragraph of this Document.

15. The terms “include” and “including” shall be deemed to be suffixed with the words

“without limitations”, whether or not so followed.

16. Words imparting singular shall also include plural and vice-versa and any word defined

in the singular shall have the corresponding meaning when used in the plural and vice

Declaration by the Bidder:

The Bidders have to declare the following on its letter head, under his signatures and seal:-

1. We do hereby confirm and declare that we have independently inspected Valia lignite

mine area including dump areas as described in the document, ascertained and obtained

Gujarat Industries Power Company Limited

all relevant and necessary information, data, particulars, conditions of services of

workmen and working conditions, facilities, availability of surface & subsurface water &

its pumping requirements, existing industrial environment etc. which are directly or

indirectly related to scope of work.

2. We have ascertained the location and situation of Valia Lignite Mine area, the specified

areas where the contractor would be required to undertake the excavation work, create

top soil dumps, the location of dumping Site earmarked for waste disposal for the

specified areas, location of weighbridge, lignite stock yard, road network and location of

power plant upto where the contractor will be required to create and maintain haul roads

for trucks/dumper movement, handling of lignite upto power plant.

3. We hereby confirm that we have assessed and ascertained the area proposed for land

acquisition and R&R, including the associated challenges, and have duly considered the

requirements for shifting and/or relocation of certain infrastructure, including but not

limited to roads, transmission lines, nallahs, utilities, and other facilities falling within the

4. We have assessed and satisfied our self as to the nature, condition, quantum, extent,

scope and magnitude of the work, involved in the contract, type and conditions of the

strata, rock, soil, sub-soil, ground, working conditions of the area/s, availability of power

supply, water supply, men and machinery requirement, availability of land, availability of

surface & sub-surface water and its pumping requirement etc. The Bidder do hereby

agrees and undertakes not to raise any dispute and/ or objection at any stage on any

ground whatsoever.

5. We have assessed the condition & facilities at Valia Lignite Mine & shall not hamper the

required supply of lignite to power plant.

6. We have assessed the quantity of daily lignite requirement & agree to transport it

regularly to keep running of Power Plants.

1. The Document shall be governed by and interpreted in accordance with laws in force in

India and the Courts of Vadodara shall have exclusive jurisdiction over matters relating

Contract Documents:

The following documents shall constitute the Agreement between the GIPCL and the Bidder, and

each shall be read and construed as an integral part of the Agreement:

1. Notice Inviting Tender.

2. Any Corrigendum/ Clarification(s) issued by the GIPCL to Tender Documents.

3. Borehole Litho logs.

4. Surface Plan of the Valia Lignite Mine

5. Lignite Transport Plan.

6. Lignite Re-Handling Plan of Lignite stockyards of Power Plant.

Gujarat Industries Power Company Limited

Brief Introduction

2.1 Gujarat Industries Power Company Ltd.:

Gujarat Industries Power Company Limited (GIPCL) was incorporated in the year

1985 as a Public Limited Company. The Company is registered with the Registrar

of Companies, Gujarat under the Companies Act, 1956, registered and corporate

Office is located at P.O. Ranoli, Vadodara- 391 350, Gujarat, India. GIPCL has

been promoted by Gujarat Fertilizers and Chemicals Ltd. (GSFC), Gujarat Alkalies

and Chemicals Ltd. (GACL) and Gujarat Urja Vikas Nigam Ltd.(GUVNL,

erstwhile Gujarat Electricity Board). GIPCL functions under the umbrella of

Energy and Petrochemicals Department, Govt. of Gujarat. GIPCL’s equity shares

are listed on the Bombay Stock Exchange (BSE) and National Stock Exchange

GIPCL is in the business of Electrical Power Generation, the current installed

capacity is 1859.40 MW. The Company has a diversified power generation

portfolio comprising Thermal (Lignite and Gas) and Renewable (Wind and Solar)

Power Plants. GIPCL also operates captive Lignite and Limestone Mines to meet

the fuel requirement of the 500 MW Surat Lignite Power Plant. Over the years,

GIPCL has established itself as a formidable player in the power generation

1. 500 MW (2 x 250 MW) Surat Lignite Power Plant at Village Mangrol, Surat,

2. 310 MW (145 MW +165 MW) Gas Based Combined Cycle Power Plants at

Vadodara, Gujarat

3. 112.4 MW Wind Generating Capacity in the Saurashtra and Kutch region of

4. 937 MW Solar Generating Capacity spread across various locations in Gujarat.

5. Mangrol-Valia Lignite Mine with a capacity of 4.20 Million Tonnes Per Annum

GIPCL has acquired mining lease and clearances for Open Cast Lignite and

Limestone mining in Vastan and Mangrol -Valia region which ensures

uninterrupted fuel supply to the Surat Lignite Power Plant.

The proposed Mangrol-Valia Lignite Mining Block which is an extension of

Vastan Lignite field is situated near Mangrol Town. This mining block spreads

across Mangrol Taluka of Surat District and Valia Taluka of Bharuch District. The

block is a part of Survey of India Topo sheet No 46 G /3 lying between Latitudes

210 25’ to 210 31’ North and Longitudes 730 06’ to 730 09’ East. This block is about

65 kms from the Surat District Head Quarter.

Bhuki River a tributary of Kim River runs in the middle of the lease area. The

block is about 48 Kms South of Rajpardi. The Site can be approached from

National Highway ( NH-8) connecting Kim Four Road Junction ( Kim Char-

Gujarat Industries Power Company Limited

Rasta), which lies in between Surat and Bharuch. The major road connecting

Mangrol and Kim via Tadkeshwar passes through the property.

Climate of the area is subtropical. The annual rainfall recorded during past 15 years

ranges between 538.70 mm to 2310.00 mm. The highest precipitation occurs

normally from last week of June to last week of September. The area in general is

more or less flat with some minor undulations.

The general slope of the area is towards Kim river flowing from the north eastern

part. Kim river is a seasonal river which flows in the northwest direction. Normally

245 to 260 days are available for actual working in the proposed mining area.

2.4 Exploration and Interpretation:

The exploration in the GIPCL’s acquired land was carried out earlier by the

Commissioner of Geology and Mining, Govt. of Gujarat and MECL. Further,

GIPCL also carried out fresh exploration work in the area. GIPCL’s BH is

denominated as ‘VLR’ Series.

2.5 Current Status of the Existing Valia lignite Mine:

1) Currently, Valia Lignite Mine is in operation with approved mine capacity of

4.2 MTPA. Project has already established infrastructures facilities. Mining and

lignite production activities are going on by existing turnkey mining contractor

as shown in Annexure No. 2, 2/A and 2B. The existing turnkey mining contract

is likely to continue upto about October,

2) The quantity of Overburden/Interburden (OB/IB) lying at the external dump

yard over the mineralized zone is approximately 20.50 million cubic meters

(MCuM), which is required to be re-handled under the existing contract.

2.6 The Contract:

2.6.1 GIPCL has been granted Mining Lease C and D Block (extending to 849.00 Ha

areas of villages Rajgarh, Kosmadi, Dansoli & Luna etc in Valia Taluka of Bharuch

district and Harsani, Timberva and Bhilwada villages of Mangrol Taluka in Surat

district respectively. GIPCL proposes to mine the lignite reserves by opencast

mining with annual lignite production capacity of approximately 3.25 MTe to feed

existing 4x125 MW Power Plants.

2.6.2 The Valia lignite mine is near the Rajgarh Village of Valia Taluka with a new

contracted pit area is about 212.00 Hectares, where almost complete land is in the

possession of GIPCL. The area is almost flat and free from any major surface

2.6.3 The proposed extension of the Valia Lignite Mine pertains to a part of B-Block,

admeasuring 491.90.34 hectares, and encompasses land parcels situated in the

villages of Amandera, Mangrol, Harsani, and Nani Pardi. The area comprises a mix

of private land, Government land, and Government Gaucher land.

2.6.4 GIPCL intends to appoint a Contractor for undertaking further development of the

Valia Lignite Mine, assisting in acquisition of the balance land and R&R, carrying

out confirmatory exploration in the area admeasuring 491.90.34 hectares, diversion

and/or shifting of surface features, power lines, and other infrastructure, and

extraction of lignite through opencast mining operations.

2.7 Method of Mining and Lignite Transportation:

Gujarat Industries Power Company Limited

2.7.1 It is proposed to work the mine by opencast mining methods, using HEMM like

hydraulic excavators and dumpers for OB removal and by hydraulic excavators and

dumpers for lignite mining and dozers, road grader etc. for ancillary operations,

crushing/ breaking and supplying of lignite of minus (-) 250 mm by lignite

feeder breaker/ any other mechanism of appropriate capacity and Transportation

of -250 mm lignite from Valia Lignite Mine to SLPP Power Plant as shown

in the Surface Plan (Annexure No. 2 and 2/A) and Lignite Transport Plan

(Annexure No. 3).

2.7.2 The entire topsoil excavated from the mining area shall be re-spread over the

stabilized reclaimed area, as defined in the scope of work. Top soil is to be spread

over the reclaimed area from the concurrent top soil excavation area.

2.7.3 Lignite Transportation:

The Contractor shall be solely responsible for transporting of sized Lignite (-

mm size) as specified in schedule target from Valia Lignite Mine to SLPP Power

Plant as shown in the Surface plan (Annexure No. 2 and 2/A) and Lignite Transport

Plan (Annexure No. 3).

2.8 Description of the Work as described in Scope of Work:

GIPCL proposes to award the work for,

1. Turnkey Mining Contract for Removal of Overburden/ Inter Burden, Raising,

Crushing & Transportation of -250mm size lignite from Valia Mine to Power

2. Re-handling of Overburden dump at Valia Mine and

3. Re-handling of lignite at SLPP Power Plant.

4. The Contractor shall provide necessary assistance to GIPCL in the process of

land acquisition and R&R for the area admeasuring 491.90.34 hectares situated

in the villages of Amandera, Mangrol, Harsani, and Nani Pardi, comprising

private land, Government land, and Government Gaucher land, in accordance

with the provisions set out in the Contract and as may be required from time to

5. The Contractor shall undertake confirmatory exploration activities in the areas

within the aforesaid extent of 491.90.34 hectares.

6. The Contractor shall further be responsible, at its own cost and risk, for the

diversion and/or shifting of surface features, including but not limited to power

lines, utilities, roads, and other infrastructure falling within the mining area, in

accordance with the approved plans and applicable statutory requirements, and

subject to obtaining all requisite approvals, permissions, and clearances from

the Competent Authorities.

For details, please refer to the Clause No. 5.2.2 on the Scope of Work under

Section V – Mining-Part II (Scope of Work & Special Conditions of the Contract)

Gujarat Industries Power Company Limited

2.9 Duration and Quantity of Work:

2.9.1 The period of contract will be 15 (Fifteen) years from the effective date of

Agreement. Initially upto October, 2026, New contractor will work parallel to the

existing contractor.

Total approximate estimated quantity of:

1. Turnkey Mining Contract for Removal of Overburden/ IB, Raising, Crushing &

Transportation of -250mm size lignite from Valia Mine to Power Plant as

shown in Surface Plan (Annexure No. 2 and 2/A) and Lignite Transport Plan

(Annexure No. 3): - Approximately 42.00 MTe.

2. Re-handling of the external dump as shown in the Surface Plan (Annexure No.

2/B): - Approximately 20.50 MCuM.

3. Stacking, Compacting, Blending and Re-Handling of Lignite/ Coal/ Blended

Fuel from Stockyards at various locations throughout the year (including

monsoon period) by using Heavy Earth Moving Equipments as shown in the

Lignite Re-handling Plan of about 509.48 Lakh tonne as shown in Lignite Re-

Handling Plan (Annexure No. 4).

2.9.2 GIPCL reserves the right, at its sole and absolute discretion, to increase or decrease

the annual quantities of lignite in any Operating Year at any time during such

Operating Year by giving not less than thirty (30) days’ prior written notice to the

Contractor. The quantities of lignite specified in this Bid Document are indicative

and estimated only and shall not be construed as firm or guaranteed quantities.

Being a captive lignite mine for the Surat Lignite Power Plant, the actual quantities

of lignite shall be governed solely by the requirement of the Power Plant, taking

into account lignite availability from Mangrol Mine, and any other relevant

sources, as determined by GIPCL from time to time. GIPCL shall have the sole and

exclusive discretion to determine the requirement of lignite for power generation.

The Contractor hereby acknowledges and agrees that the requirement of lignite

may vary from time to time and undertakes that no claim, compensation, escalation,

or objection shall be raised on account of any increase, decrease, or variation in

such quantities.

Gujarat Industries Power Company Limited

Instructions to the Bidders

3.1 Instruction to Bidders:

Bidders are advised to carefully read the instructions, evaluation norms and other

terms and conditions described in these documents under different Chapters before

making their offer. In case of any doubt they may seek clarification/further

information’s from the Executive Director (Mines) or the Deputy General Manager

(P&P) at the Administrative Office of GIPCL at SLPP at the following telephone

numbers during office hours from 08.30 a.m. to 5.30 p.m.

Executive Director (Mines) 02629-261087 [email protected]

Deputy General Manager (P&P) 9909925337 [email protected]

3.2 e-Tendering:

3.2.1 Bid documents are available only in electronic format which Bidder can

download free of cost from the websites https://tender.nprocure.com or

http://www.gipcl.com

3.2.2 All bids (Techno-Commercial and Price bid) should be submitted online through the

web site https://tender.nprocure.com only. No physical submission of rates will be

entertained as it should be furnished online only. Also, no fax, email and letter will

be entertained for the same.

3.2.3 Following should be submitted in physical form in sealed covers separately at

GIPCL’s office:

i. Document fee

iii. Supporting documents for Techno-Commercial Bid

Executive Director (Mines)

M/s. Gujarat Industries Power Company Limited

Village Nani Naroli, Taluka Mangrol,

Dist. Surat – 394110 (Gujarat)

3.2.4 Bidder who wish to participate in online bids will have to procure / should have

legally valid Digital Certificate (Class III) as per Information Technology

Act-2000, using which they can sign their electronic bids. Bidder can procure the

same from any of the license certifying Authority of India or can contact M/s.

(n)code solutions- a division of GNFC Limited, w ho are licensed C ertifying

Authority by Government o f India.

3.2.5 All o n l i n e bids should be digitally signed. Kindly note that valid Digital

Signature Certificates is must for the entire interested Bidder. Online tendering

process is not possible without valid digital signature certificate.

3.2.6 Interested Bidder are also r equested to complete their procedure for taking digital

signature certificate at least 3 days before last date of submission of tender online.

3.2.7 Free Bidder training c amp will be organized every Saturday between 16.00 hrs. to

17.00 hrs. at M / s ( n) code solutions. Bidders are r e q uested to take benefit of the

same (Advance Confirmation to M/s (n) code is requested).

Gujarat Industries Power Company Limited

3.2.8 M/s (n)code solutions reserves the rights to issue digital signature certificate

after verification of application forms / supporting documents submitted by

An M/s (n) code solution is also fully authorized to issue digital signature certificate

The Bidders who have no facility to participate in on-line tenders are requested to

contact M/s (n) code solutions for the same.

3.2.9 All the correspondence in respect of training, support or digital signature

certificate should be addressed to M/s (n)code solutions directly on the above-

mentioned address

3.3 Site Visit:

The Bidders are advised to visit the proposed work Site after downloading the

tender copy from https://tender.nprocure.com or http://www.gipcl.com to study the

actual working and all other related conditions, before submitting their offer. The

Bidders may approach the office of the GIPCL for assistance to examine the

site of works and its surroundings and obtain for themselves, at their own

responsibility, all information that may be necessary for preparing the bid and

entering into a contract. All costs and liabilities arising out of the Site visit shall be

at Bidder’s account.

The Bidders shall be deemed to have visited the site and surroundings, to have

satisfied themselves to the existing and proposed working and all other related

conditions at Site and ascertain for themselves the scope of work and ground

situation including conditions of road over which lignite is proposed to be

transported from Valia Mine to the Power Plant and the assessment of risks

associated with the work whether apparent or inherent to the nature of the work

involved in the execution of the work enumerated in the scope of work nature and

conditions of rock and soil and it’s behavior, if any, availability of material, water,

labour, transportation facilities probable Sites for labour accommodation and store,

godown, etc. and the extent of lead and lift and other factors involved in the

execution of works.

Bidder shall confirm that we have assessed and ascertained the area proposed for

land acquisition and R&R, including the associated challenges, and have duly

considered the requirements for shifting and/or relocation of certain infrastructure,

including but not limited to roads, transmission lines, nallahs, utilities, and other

surface features falling within the project area.

The Bidder shall declare and confirm in Form-G about their Site visit.

3.4 Two Bid System:

The Bidder shall prepare the bid document in two parts:

3.4.1 Part – I: Techno-Commercial Bid: Consisting of information in the format i.e.

forms A, B, C, D, E, F, G, H, I and J along with the financial standing of the Bidder

for the past 3 years (2022-23, 2023-24 and 2024-25) are to be submitted on line for

eligibility and Qualification criteria as required under SECTION- IV & submission

Gujarat Industries Power Company Limited

of bid document fee & EMD. The following documents are also required along

with Part – I: Techno-Commercial Bid.

1. Power of authority of the signatory to the Bidder.

2. Latest solvency certificate from the nationalized bank.

3. In case of a Partnership Firm as a Bidder, a certified copy of the Partnership

Deed of the Firm.

4. Financial Standing of the Bidder such as for the past 3 years (2022-23, 2023-

a. Profit and Loss Statement,

b. Balance Sheet,

c. Auditor’s Report.

5. To participate in e-Reverse Auction, bidders have to create e-Auction

USER ID on https://e-auction.nprocure.com and it is mandatory to

submit the same along with physical Technical-Commercial Bid, so that

the bidder shall be allowed to participate the e-Reverse Auction.

The Techno-Commercial Bid (Part-I) is to be submitted on line on or before

01/05/2026 up to 17.00 hrs. in the format i.e. forms A, B, C, D, E, F, G, H, I and J

wherein details of document fee and EMD, experience, equipment owned, proof of

experience, machinery and equipment owned by the Bidders in the prescribed

A hard copy of the entire format i.e. forms A, B, C, D, E, F, G, H, I and J format,

duly filled in, along with document fee in form of DD and EMD in form of DD or

BG, Power of authority of the signatory to the Bidder, Latest solvency certificate

from the nationalized bank , In case of a Partnership Firm as a Bidder, a certified

copy of the Partnership Deed of the Firm and Financial Standing of the Bidder such

as for the past 3 years (2022-23, 2023-24 and 2024-25) will be submitted in a

separate sealed cover marked Techno-Commercial Bid, Part-I, Tender No.

GIPCL/MINING/VALIA/2026-27 at the office of the Executive Director

(Mines) at the address given below, on or before 02/05/2026 up to 17.00 hrs. On

receipt and verification of the same, the Bidder will be declared qualified for the

The Executive Director (Mines)

M/s. Gujarat Industries Power Company Limited

Village Nani Naroli,

Taluka Mangrol,

Dist. Surat – 394110 (Gujarat)

the website https://tender.nprocure.com only on or before dated 01/05/2026 upto

17.00 hrs in the prescribed forms FORM-AA, PRICE BID/SCHDULE (“PRICE

BID”) only, provided at the end of these bidding documents, without exception.

Rates quoted will be exclusive of GST.

The rates of remuneration quoted by the Bidder will be including all taxes, duties

Gujarat Industries Power Company Limited

and levies and shall be firm & fixed for entire contractual period except as provided

elsewhere in this bid document.

3.4.3 The price bid should be submitted online only through the website

https://tender.nprocure.com No physical submission of rates will be entertained.

Also, no fax, e-mail, letters will be entertained in this regard.

3.4.4 If the EMD, tender fee and solvency certificate are not found in the sealed Techno-

Commercial Bid cover or if the amount thereof is found short, the bid will not be

considered for scrutiny and be liable to be out rightly rejected.

3.4.5 GIPCL reserves the right to reject any or all the bids without assigning any reason

3.4.6 The Techno-Commercial Bid cover should contain an affidavit in original in the

prescribed Performa as given in the bid document, duly sworn before a

Magistrate/Notary to the effect that all the supporting documents submitted with the

bid is genuine and correct. If it is found at any point of time that the said documents

were not genuine then in that event the bid will be rejected or contract will be

terminated, EMD will be forfeited and the Bidder may be debarred from

participating in further/future bidding process.

3.4.7 The bid submitted by the Bidder shall be unconditional in all respect, other than as

may be specifically permitted under this document.

3.4.8 Generally, the Selected Bidder shall be the lowest Bidder. The remaining Bidders

shall be kept in reserve and may, if required, be invited to match the Bid submitted

by the lowest Bidder in case such lowest Bidder withdraws or is not selected for any

other reason. In the event that none of the other Bidders match the Bid of the lowest

Bidder, GIPCL may at its sole discretion, invite fresh Bids from all Bidders or annul

the Bidding Process, as the case may be.

3.4.9 Any bid submitted by a Bidder is not transferable.

3.5 Pre-Bid Meeting:

GIPCL proposes to hold a pre-bid meeting to clarify queries and furnish replies to

the questions/ observations, if any raised by the Bidders on the tender. The meeting

will be held at GIPCL Office, Petrochemicals, Vadodara (Gujarat) on the date and

time as per NIT. The queries, if any is to be sent in advance in the prescribed format

for submission of clarifications in the Bid document (Microsoft Word Format and

PDF Both) to Executive Director (Mines) so as to reach at least four days before

the scheduled date of pre-bid meeting. It is not mandatory to attend the meeting but

it would be in the interest of Bidders to do so. It is also advisable for Bidders to visit

the Site before the pre-bid meeting.

3.6 Opening of the Bid:

The envelope containing Part I- Techno-Commercial Bid aspects of the bid will be

opened on the scheduled date of opening of the bid, at the office of the GIPCL. The

date and time of opening of price bids will be intimated to the technically eligible

Bidder’s at least one day in advance by phone/ fax/ courier/ email.

3.7 All Pages to be Initialed:

3.7.1 All signatures in the bid documents shall be dated as well as the pages of all the

sections of bid documents shall be initialed at the lower right-hand corner and

signed wherever specified in the bid papers by the Bidder or by a person holding

power of attorney authorizing him/her to sign on behalf of Bidder before submission

Gujarat Industries Power Company Limited

of the bid. All papers should also bear the stamp of the Bidder.

3.7.2 The bid shall contain the registered name, and place of business of person or

persons, participating in the bid and shall be signed by the Bidder with usual

signature. Partnership Firms shall furnish the full particulars of all the partners and a

copy of registered Partnership Deed in the bid. The bid shall be signed either by all

the partners or by any one partner duly authorized by all other partners of the firm.

Bid by a Corporation/Company, shall furnish full particulars of all Directors and the

bid shall be signed by an authorized representative duly authorized as per the Board

Resolution or holder of Power of Attorney issued by the functional director in that

behalf, to be enclosed with the bid. The bid so signed shall be binding to the person

3.8 Earnest Money Deposit:

3.8.1 The Bidder shall furnish, as part of the bid, Earnest Money Deposit (EMD)/ Bid

Security for an amount of Rs. 6.60 Crore (Rupees Six Crore and Sixty Lakh

Only), in the form of Demand Draft drawn in favor of Gujarat Industries Power Co.

Ltd., payable at Baroda or Bank guarantee from a Nationalized Bank or IDBI Bank

or Axis Bank or HDFC Bank or ICICI Bank or Kalupur commercial Co-operative

Bank, in the specified Performa of the bid document.

The Bank Guarantee (BG) shall be kept valid for a minimum period of six (6)

months from the date of submission of the Bid Document.

3.8.2 The bid securities of unsuccessful bidder/ bidders will be returned without interest

as promptly as possible, but not later than 30 days after the expiry of the period of

bid validity or after receipt of Performance Security Deposit from the successful

bidder, whichever is earlier.

3.8.3 The bid security of Contractor will be returned only when they have signed the

agreement and furnished the required performance security.

3.8.4 The Bid security may be forfeited, if any Bidder withdraws his bid during the period

of bid validity or prior to award of contract whichever is earlier. The Bid security

may also be forfeited if the Bidder fails to furnish the required performance security

after award of the work or if the Contractor refuses to accept the contract for any

3.9.1 Bid submitted by Bidder shall remain valid for acceptance for a period of 180 days

from the date of submission of online bid. The Bidder shall not during the said

period of 180 days revoke, cancel and/or withdraw his bid nor shall he make any

variation therein. In case of Bidder revoking, cancelling and/or withdrawing his bid

or suo-motto varying any term in respect thereof, the earnest money deposited by

him along with bid shall stand forfeited.

3.9.2 In exceptional circumstances, prior to expiry of the original bid validity the GIPCL

may request the Bidder to extend period of validity for a specified additional period.

The request and the Bidder’s response shall be made in writing. The Bidder, if

agreeing to the request will not be required or permitted to modify his bid.

3.10 Late Bids:

Any bid received by GIPCL after the deadline for submission of bids, prescribed by

GIPCL, in accordance with Clause No. 3.4 will not be accepted and documents

Gujarat Industries Power Company Limited

submitted in physical forms will be returned to the Bidder unopened.

3.11 Withdrawal of Bids:

The Bidder cannot withdraw the Bid, once it has been submitted to GIPCL.

All bidders are requested to submit their GST number and date in the bid. Bid

received from unregistered bidder will not be considered and out rightly rejected.

Bidders are requested to quote their rates without GST.

GST will be paid to the contractors as per prevailing rates and rules to the extend

directly related to the services rendered by the contractor under the said contract.

The GST amount collected through invoices will be verified by GIPCL through

GSTN portal. A copy of GST return should be attached with invoices as a part of

supporting document. In case of default in the above process the payment of GST

amount may be withheld /deducted.

3.13 Addenda/ Corrigenda:

3.13.1 Addenda/corrigenda to the bid documents may be issued to clarify or to reflect

modifications in the design, drawing, specifications, scope of work, terms &

conditions, etc.

3.13.2 Addenda/corrigenda to these bid documents, if issued by the GIPCL, shall form an

integral part of this bid document and must be signed and submitted along with the

3.14 Rights of the GIPCL to Accept or Reject Bid:

3.14.1 Bid in which any of the particulars and prescribed information are missing or are

incomplete or found to false in any respect and/or prescribed conditions are not

fulfilled the same shall be liable to be rejected.

3.14.2 Any Canvassing in connection with bids is strictly prohibited and bids submitted by

the Bidders, who resort to canvassing, will be liable to rejection.

3.15 Security Deposit:

3.15.1 A Performance Security Deposit @ 10% of estimated value of (Weighted average

annual quantity of Lignite raising and transportation @ 3.25 MTe, Re-handling of

the External Dump @ 4.00 MCuM and Stacking, Compacting, Blending and Re-

Handling of Lignite/ Coal/ Blended Fuel from Stockyards @ 35.00 Lakh CuM) of

contract shall be applicable on the Contract Work.

Within 15 days of issue of LoI, the Contractor will make payment of Performance

Security Deposit in the form of Demand Draft drawn in favor of Gujarat Industries

Power Co. Ltd., payable at Baroda or Bank guarantee from a Nationalized Bank or

IDBI Bank or Axis Bank or HDFC Bank or ICICI Bank or Kalupur commercial Co-

operative Bank, in the specified Performa of the bid document, for an amount of five

percent (5%) of above mentioned estimated value of one year (Weighted average

annual quantity of Lignite raising and transportation @ 3.25 MTe, Re-handling of

the External Dump @ 4.00 MCuM and Stacking, Compacting, Blending and Re-

Handling of Lignite/ Coal/ Blended Fuel from Stockyards @ 35.00 Lakh CuM) of

The PBG shall be renewed after every 03 (Three years) years and the failure may

lead to termination of the Contract. The PBG shall also be maintained valid for at

Gujarat Industries Power Company Limited

least six (06) months after the completion of the contract period. However, the

Contractor shall top up the performance Security Deposit after every three-year

considering the escalated rate of average annual quantity of Lignite raising and

transportation @ 3.25 MTe, Re-handling of the External Dump @ 4.00 MCuM and

Stacking, Compacting, Blending and Re-Handling of Lignite/ Coal/ Blended Fuel

from Stockyards @ 35.00 Lakh at the end of every third year.

3.15.2 Balance 5% of PBG will be deducted @ 5% of the value of the monthly RA bill

starting from 1st RA Bill, till the total PBG deducted amounts to 5% of the estimated

value as per Clause No. 3.15.1 above. No further cash retention will be made toward

PBG after 5% of average annual value of one years of contract is deducted.

3.15.3 The entire Security Deposit shall be refunded after three months of the expiry/

successful completion of contract, subject to handing over of possession of work

Site, camp Site (if allowed on GIPCL acquired land / lease) provided always that the

Contractor has been first paid all the bills including his final bill subject to

deductions as are permissible under these terms and all other dues to the GIPCL

arising out of this contract, if any, have been fully met by the Contractor and the

Contractor has rendered "No claim and No Dues Certificate" to the GIPCL.

3.15.4 The Security Deposit shall be liable to be forfeited wholly or partly at the sole

discretion of the GIPCL, should the Contractor either fail to fulfill the contractual

obligations or fail to settle in full his dues to the GIPCL. In case of premature

termination of the contract, the Security Deposit may be forfeited and the GIPCL

will be at liberty to recover the loss suffered by it from the Contractor.

3.15.5 The GIPCL may deduct from the Security Deposit any sum due and any other sum

that may be fixed up by the GIPCL as being the amount of loss or losses or damages

suffered by it due to delay in performance and/or non-performance and/or partial

performance and /or poor performance of any of the terms of the contract.

3.15.6 All compensation or other sums of money payable by the Contractor to GIPCL or

recoveries to be made under the terms of this contract may be deducted from any

sums which may be due to the Contractor from GIPCL on any account and in the

event of the such amount being insufficient the Contractor shall within ten days of

such shortfall make good in cash, failing which the balance amount shall be

recovered by way of invoking the bank guarantee furnished as security.

3.15.7 In the event of performance bank guarantee (PBG) amount being insufficient, then

the balance recoverable amount shall be deducted from any sum, then due or which

at any time thereafter may become due to the Contractor. The Contractor shall pay

to GIPCL on demand any balance remaining due.

3.15.8 In case the performance bank guarantee (PBG) is invoked for any reason/s, the

Contractor shall furnish a fresh performance bank guarantee (PBG) in the same

format for the same amount and for the same period as the original performance

bank guarantee (PBG) within a period of 15 days from the date of invoking of

original performance bank guarantee (PBG).

3.15.9 In the event of performance bank guarantee (PBG) at any time during the currency

of the contract falling short of the specified amount, the Contractor shall forth with

make good the deficit on demand, so that the total amounts of performance bank

make good the deficit on demand, so that the total amounts of performance bank

guarantee (PBG) will not at any time be less than the amount so specified. GIPCL

may recover the same by way of additional deductions from bills.

Gujarat Industries Power Company Limited

3.15.10 No interest is payable on performance bank guarantee (PBG) amount.

3.15.11 In case of enhancement of quantum of work due to any reason, the Contractor shall

furnish additional performance bank guarantee (PBG). This security will be

progressively recovered from the payment due to the Contractor.

3.15.12 In case, the Contractor fails to mobilize required manpower, resources and

equipments within 30 (Thirty) days from the date of agreement, the amount of

performance bank guarantee (PBG) as mentioned under Clause No. 3.15 may be

forfeited at the sole discretion of the company.

3.16 Bidder to obtain information of his own:

3.16.1 The Bidder in quoting the bid shall for all purposes, whatsoever, be deemed to have

independently obtained all relevant and necessary information for the purpose of

preparing his bid. The Bidder is required to satisfy himself in all respect, before the

submission of bid. The information/details given in the bid document are only to

describe nature and magnitude of work and are for guidance to the Bidder. No

guarantee is extended to Bidder for completeness or accuracy to the details

mentioned in the bid document.

3.16.2 The Bidder shall be deemed to have fully examined and understood the contents of

this Bid Document and to have obtained, at its own cost and responsibility, all

information, data, and clarifications in all matters whatsoever that may affect the

execution of the Works at the quoted/scheduled rates. Any error, omission,

ambiguity, discrepancy, or inconsistency in the description of the Works,

specifications, or other particulars shall neither relieve the Contractor of its

obligations under the Contract during its tenure nor entitle the Contractor to any

claim for additional payment, revision of rates, compensation, or extension of time.

The Bidder shall be deemed to have visited and inspected the Site and its

surroundings and to have satisfied itself, prior to submission of the Bid, as to the

working conditions at the Site, including but not limited to the nature and condition

of topography, geology, rock and soil strata, availability of materials, water, power,

labour, transportation and logistics, statutory and local constraints, probable

locations for labour accommodation, storage facilities and allied infrastructure,

extent of lead and lift, and all other factors relevant to the execution and completion

of the Works. This shall include due familiarity with the Power Plant site, the area

proposed for land acquisition and R&R, and the socio-economic conditions

prevailing in the project area where land acquisition and R&R is to be undertaken.

The Bidder further acknowledges and agrees that the lignite to be raised under the

Contract shall be utilized primarily for power generation, and the execution of the

Works shall be aligned with the operational requirements of the Power Plant as

determined by GIPCL from time to time.

3.17 Clarifications of Contents of Bid Documents:

3.17.1 Any clarification / information provided during the pre-bid, if that necessitates, then

GIPCL will issue suitable addendum /corrigendum on website of

https://tender.nprocure.com, besides hosting them on the web site of GIPCL, should

an intending Bidder require any clarification in connection with, or any point

covered by the bid documents, or as to any matter or thing to be done or not to be

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done by him/it in the event the contract for the work is awarded to him, he may seek

clarifications either during the pre-bid meeting or by submitting a request for such

clarification in writing so as to reach GIPCL at least four days in advance of the pre-

bid meeting. GIPCL in no way is responsible for any delay or loss in postal

transaction or not visiting the web site of GIPCL by any intending Bidder.

3.17.2 GIPCL will not be bound by any verbal clarification or interpretation of the bid

documents or of any matter or thing connected with the works to be executed in

accordance with the bid documents, which may be made in by any of its employee

or representative.

3.17.3 Any neglect or failure on the part of the Bidder in obtaining necessary and reliable

information or any other matters affecting the contract shall not relieve him from

any risks or liabilities or the entire responsibility of completion of the works at the

scheduled rates and time in strict accordance with the contract documents.

3.18 Evaluation of Bids:

3.18.1 Evaluation of Techno-Commercial Bid:

i. The Techno-Commercial Bid (Part I) of the Bidders will be evaluated on

the basis of Pre-qualification criteria and information available with GIPCL

on the performance of Bidder etc. Bidders should be careful in preparing

their bid papers for the sufficiency and clarity. Only the shortlisted Bidders

will be informed about the date & time of opening of the price bids (Part II).

ii. Any corrections and alterations, if unavoidable, in the entries of bid papers

will be signed in full by the Bidder with date. No erasures or over writings

are permissible. The requisite details shall be filled in by the Bidder in the

enclosed Performa for bid.

3.18.2 Evaluation of Price Bid: - Part-II of Bid i.e. Grand total amount of Work (1), (2)

3.18.2 Evaluation of Price Bid: - Part-II of Bid i.e. Grand total amount of Work (1), (2)

and (3) combined shall be considered for deciding the lowest five bidders

(minimum) or 50% out of total bidders (rounded to the next higher whole number),

whichever is higher for making them eligible for the e-reverse auction. The lowest

grand total amount of Work (1), (2) and (3) combined shall be considered as

grand total amount of Work (1), (2) and (3) combined shall be considered as

the base rate which will put up for starting e-Reverse Auction.

e-Reverse auction shall be for reducing the lowest grand total amount of Work.

e-Reverse auction shall be for reducing the lowest grand total amount of Work.

No. (1), (2) and (3) combined and the bidders have to reduce their grand total

No. (1), (2) and (3) combined and the bidders have to reduce their grand total

amount of Work. No. (1), (2) and (3) combined in decrement of value as decided

before start of e-Reverse Auction. After e-Reverse Auction process, L1 bidder shall

be decided based on the lowest grand total amount bid for the Work No. (1), (2)

be decided based on the lowest grand total amount bid for the Work No. (1), (2)

and (3) combined.

Percentage reduction in the estimated value of all works together by e-reverse

auction process will be equally applied to all the works i.e. Work No. (1), (2) and

(3) i.e. equal percentage in the work component of all the three works as well as in

the diesel component and the diesel component will be adjusted in Litre per Te or

Liter per CuM accordingly.

Since GIPCL proposes to outsource works of:

1. Turnkey mining contract for over burden / inter burden removal, Raising,

Gujarat Industries Power Company Limited

Producing and Transportation of sized Lignite (-(minus) 250 mm size) from

Valia Lignite Mine to SLPP Power Plant as shown in the Surface Plan

(Annexure No. 2 and 2/A) and Lignite Transport Plan (Annexure No. 3).

Further, The Contractor shall provide necessary assistance to GIPCL in the

process of land acquisition and R&R for the area admeasuring 491.90.34

hectares situated in the villages of Amandera, Mangrol, Harsani, and Nani

Pardi, comprising private land, Government land, and Government Gaucher

land, in accordance with the provisions set out in the Contract and as may be

required from time to time.

2. Re-handling of the external dump as shown in the Surface Plan (Annexure No.

3. Stacking, Compacting, Blending and Re-Handling of Lignite/ Coal/ Blended

Fuel from Stockyards at various locations throughout the years (including

monsoon period) by using Heavy Earth Moving Equipments as shown in Lignite

Re-Handling Plan (Annexure No. 4).

The Bidders have to carry out all these works together and will quote firm rate in

terms of Rupees.

Sr. No. Description Estimated Unit Rate in Amount

Quantity Rs. per in Lakh

(In Lakh Unit Rs.

Work-1 Rate for Turnkey work for Over burden / inter burden removal, Raising,

Producing and Transportation of sized Lignite (-(minus) 250 mm size) to SLPP

Power Plant and other ancillary activities as defined in Section V, Mining-Part II

(Scope of Work & Special Conditions of the Contract):

A Work Component 420.00 Rs./ Te --------

(Excluding Diesel)

B (i) Diesel Component Litre per Te --------

B (ii) Average Monthly Price of Rs. per Litre

the Diesel (Average out of

Monthly Price of the Diesel

for March, 2026 at PSU

Outlet at Nani Naroli)

B=(i x ii) Diesel Component 420.00 Rs./ Te B(i) x

Sub-Total Rate in Rs./Te (A + B) and Amount

Work-2 Rate for Re-handling of the External Dump and other ancillary activities as

defined in Section V, Mining-Part II (Scope of Work & Special Conditions of the

A Work Component 205.00 Rs./ CuM --------

(Excluding Diesel)

B (i) Diesel Component Litre per CuM --------

B (ii) Average Monthly Price of Rs. per Litre

the Diesel (Average out of

Monthly Price of the Diesel

for March, 2026 at PSU

Outlet at Nani Naroli)

Gujarat Industries Power Company Limited

B=(i x ii) Diesel Component 205.00 Rs./ CuM B(i) x

Sub-Total Rate in Rs./Te (A + B) and Amount

Work-3 Rate for Stacking, Compacting, Blending and Re-Handling of Lignite/ Coal/

Blended Fuel from Lignite Stockyards at various locations throughout the years

(including monsoon period) by using Heavy Earth Moving Equipments and other

ancillary activities as defend in Section V, Mining-Part II (Scope of Work &

Special Conditions of the Contract):

A Work Component 509.48 Rs./ CuM --------

(Excluding Diesel)

B (i) Diesel Component Litre per CuM --------

B (ii) Average Monthly Price of Rs. per Litre

the Diesel (Average out of

Monthly Price of the Diesel

for March, 2026 at PSU

Outlet at Nani Naroli)

B=(i x ii) Diesel Component 509.48 Rs./ CuM B(i) x

Sub-Total Rate in Rs./CuM (A + B) and Amount

Grand Total Amount of Work (1), (2) and (3) exclusive of GST

Grand Total Amount of Work (1), (2) and (3) exclusive of GST

Rates include all taxes except GST. The Rates quoted shall be applicable to quantity

variation also.

i. Billing will be based on the quantity of each item/work separately and the

payment shall be made only on the basis of -250 mm size lignite delivered,

Re-handling of the External Dump and Stacking, Compacting, Blending and

Re-Handling of Lignite/ Coal/ Blended Fuel from Stockyards at various

locations and as per the scope of work. No separate payments shall be made

for other ancillary work carried out by the Contractor.

ii. Management reserves the right to accept or overlook or reject any lower rate

offered by the Bidder without assigning any reason thereof.

iii. The Bidders are required to quote the rates strictly as per the terms and

conditions mentioned above. The conditional bid will not be entertained and

will be summarily rejected.

iv. Rate quoted shall remain valid for 180 days from the date of submission of

price bid, which shall have to be extended unconditionally for further

maximum of period 60 days, as deemed fit by GIPCL.

v. GST and any other fresh imposition or variation in taxes or payable by the

Bidder, shall be reimbursed by GIPCL to the extent levies during the

currency of the contract, if applicable and directly related to the services

rendered by the Bidder under this contract.

vi. Grand total amount of Work (1), (2) and (3) combined shall be

vi. Grand total amount of Work (1), (2) and (3) combined shall be

considered for deciding the lowest five bidders (minimum) or 50% out of

total bidders (rounded to the next higher whole number), whichever is higher

for making them eligible for the e-reverse auction. The lowest grand total

for making them eligible for the e-reverse auction. The lowest grand total

amount of Work (1), (2) and (3) combined shall be considered as the

base rate which will be put up for starting e-Reverse Auction.

vii. Decremental value and duration for the e-Reverse Auction shall be informed

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to the qualified bidders before start of e-Reverse Auction.

viii. e-Reverse auction shall be for reducing the lowest grand total amount of

viii. e-Reverse auction shall be for reducing the lowest grand total amount of

Work No. (1), (2) and (3) combined and the bidders have to reduce grand

total amount of Work No. (1), (2) and (3) combined in decrement of value

total amount of Work No. (1), (2) and (3) combined in decrement of value

as decided before start of e-Reverse Auction.

ix. After e-Reverse Auction process, L1 bidder shall be decided based on the

lowest grand total amount bid for the Work No. (1), (2) and (3)

lowest grand total amount bid for the Work No. (1), (2) and (3)

x. Percentage reduction in the grand total amount of all works together by e-

x. Percentage reduction in the grand total amount of all works together by e-

reverse auction process will be equally applied to all the works i.e. Work

No. (1), (2) and (3) i.e. equal percentage in the work component of all the

three works as well as in the diesel component and the diesel component will

be adjusted in Litre per Te or Liter per CuM accordingly.

xi. L1 Bidder, declared after the e-Reverse Auction process may be called for

negotiation and if required, may be asked by GIPCL for reduction in rates of

any of works, if found quoted unreasonably high.

Illustrative Example:

Quoted Rates by the Bidders are as follows:

Estimate Quoted Quoted Price of Quoted Total Amount

d Work Diesel Diesel as Diesel Rate (Rs. in

Quantity Compon Compon on the Compon (Rs. per Lakh)

Name (Lakh ent ent date of ent Te)

of the Te) (Rs. per (Litre publishi (Rs. per Status

Bidder Te) per Te) ng of Te)

Estimate Quoted Quoted Price of Quoted Total Amount

d Work Diesel Diesel as Diesel Rate (Rs. in

Quantity Compon Compon on the Compon (Rs. per Lakh)

(Lakh ent ent date of ent CuM)

CuM) (Rs. per (Litre publishi (Rs. per

CuM) per ng of CuM)

Gujarat Industries Power Company Limited

Estimate Quoted Quoted Price of Quoted Total Amount

d Work Diesel Diesel as Diesel Rate (Rs. in

Quantity Compon Compon on the Compon (Rs. per Lakh)

(Lakh ent ent date of ent CuM)

CuM) (Rs. per (Litre publishi (Rs. per

CuM) per ng of CuM)

Evaluation of Price Bid:

Name of Name of the Bidder

Work A B C D E F G

Status L1 L4 L5 L2 L7 L6 L3

Base Rate for the e-reverse Auction is the lowest grand total amount of Work

Base Rate for the e-reverse Auction is the lowest grand total amount of Work

(1), (2) and (3) combined i.e.: Rs. 71300.00 Lakh quoted by Bidder A.

Let’s assume that after e-reverse auction, the reduction in grand total amount

Let’s assume that after e-reverse auction, the reduction in grand total amount

of all works together is 7000.00 Lakh and Bidder G is the L1 Bidder after e-

reverse auction then he will become the successful bidder with grand total

reverse auction then he will become the successful bidder with grand total

amount of Rs. (71300.00 - 7000.00) Lakhs = Rs. 64300.00 Lakhs.

Hence % reduction for final L1 Bidder G will be 11.2281% w.r.t. his quoted total

amount of Rs. 72432.80 Lakh.

Gujarat Industries Power Company Limited

Final Rates after 11.2281% reduction, post e-reverse auction, for the Bidder G

Estimate Final Work Final Price of Final Total Amount

d Componen Diesel Diesel as on Diesel Rate (Rs. in

Quantity t (Rs. Compon the date of Componen (Rs. per Lakh)

Work (Lakh per Te/ ent publishing t Te/

Te/ CuM) (Litre per of Tender (Rs. per CuM)

CuM) Te/ (Rs. per Te/ CuM)

However, Contractor shall be required to execute actual quantities as per direction

of GIPCL and shall be paid for the actual work done on the rates awarded.

As this is a captive lignite mine for Surat Lignite Power Plant, the actual quantity of

OB/IB and lignite will depend solely on the requirement of the power plant after

taking into account lignite availability from Mangrol Mine. GIPCL shall have sole

discretion as to the requirement of lignite for generation of electricity from time to

time. The Contractor has agreed and understood that the requirement of lignite by

Power Plant may vary from time to time, to which the Contractor shall not have any

objection. Accordingly, the Contractor shall not be entitled to any compensation or

indemnity on account of increase or decrease in the quantity of lignite.

The Contractor hereby agrees and undertakes specifically not to claim any

compensation/indemnity whatsoever for reduced quantities of lignite in any year as

described here above.

3.19 GIPCL reserves the right:

1. To accept or reject any Bid, wholly or in part, and to annul the bidding process

and reject all Bids at any time prior to the award of the Contract, without

assigning any reason whatsoever and without thereby incurring any liability or

obligation to the affected Bidder(s). The Bidder shall not be entitled to claim any

compensation, costs, damages or expenses on account of such rejection or

annulment of the bidding process.

2. Notwithstanding anything contained in the bidding documents, GIPCL shall not

be bound to accept the lowest Bid or any Bid and reserves the absolute right to

accept or reject any Bid at its sole discretion.

3. To increase, decrease, modify or omit the quantity of work and/or the period of

the Contract, either in whole or in part, at any time depending upon operational,

technical or project requirements. The Contractor shall not be entitled to claim

any compensation or damages on account of such variation, except payment for

the work actually executed in accordance with the terms of the Contract.

4. To omit or not to execute any part of the work covered under the scope of the

Contract, in whole or in part, at its discretion. In such event, the Contractor shall

not be entitled to any claim towards loss of profit, loss of opportunity, idle

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charges, overheads or any other consequential damages.

5. To reject the Bid or terminate the Contract at any stage if it is found that the

Bidder or Contractor has furnished any false, incorrect, misleading information

or forged document along with the Bid or at any stage during the execution of

the Contract. In such event, the Earnest Money Deposit (EMD) and/or

Performance Bank Guarantee (PBG) shall be liable to forfeiture and GIPCL

shall also be entitled to take such further action, including blacklisting or

banning the Bidder/Contractor from future participation in tenders of GIPCL, as

may be deemed appropriate.

6. To reject the Bid of any Bidder who has previously executed or is executing

work at GIPCL-SLPP and whose performance has been found unsatisfactory or

deficient, including but not limited to delay in mobilization, delay in execution,

non-compliance with statutory requirements, breach of contractual obligations,

or failure to perform the work in accordance with the scope of work and terms of

the Contract. GIPCL shall also have the right to disallow such Bidder from

participating in the bidding process. The determination of unsatisfactory

performance by GIPCL shall be final and binding on the Bidder.

3.20 Acceptance of LOI and Payment of Performance Security Deposit:

Within 15 days of issue of LoI, the Contractor will submit the performance bank

guarantee (PBG) @ 5%, along with the acceptance of LoI, in the manner prescribed

in Clause No. 3.15 of Section-III, “Instruction to the Bidders”. The failure shall be

deemed to be refusal by the Bidder to accept the LoI and amount of EMD will be

forfeited and necessary further action may be initiated as may be deemed fit by the

3.21 Contract Agreement and Commencement of Work:

3.21.1 The Contractor, along with the submission of PBG, will also enter into agreement

with GIPCL on appropriate stamp paper (to be provided by the Bidder) in token of

acceptance of the terms and conditions of the contract, within 18 days of issue of

A letter, authorizing Contractor to commence the work will then be issued by

GIPCL. The Contractor will have to mobilize required manpower, recourses

and equipments and start the actual excavation work within 30 (Thirty) days

from the date of agreement. In case of failure to commence the work within the

stipulated mentioned period, the contract may be terminated, at the discretion of

3.21.2 The zero-date reckoned for the contract shall be the date of agreement:

3.21.3 The Contractor shall organize medical examination as per Mines Rules and

vocational training of their manpower, to be deployed in the mine, after receipt of

the authorization letter and before commencement of the work, under the provision

of MVTR, at GIPCL’s Vocational Training Centre.

3.21.4 The agreement should be signed by the below mentioned signatories:

Individual : Individual himself.

Proprietary firm : Proprietor himself.

Partnership firm : Senior Authorized Managing Partner

Limited company : Managing Director or Functional Director duly authorized

Gujarat Industries Power Company Limited

by the Board of Directors.

3.21.5 Term of the Agreement:

This Agreement shall come into effect from the commencement date of the Contract

i.e. Agreement date and shall remain valid till the end of period of fifteen years from

effective date of agreement unless terminated earlier in accordance with Clause No.

3.22 Fraud and Corrupt Practices:

1. The Bidders/Contractor and their respective officers, employees, agents and

advisers shall observe the highest standards of ethics and governance during the

bidding process and subsequent to the issue of the LoI and during the

subsistence of the Contract. Notwithstanding anything to the contrary contained

herein, or in the LoI or the Contract, GIPCL may reject a Bid, withdraw the LoI,

or terminate the Contract, as the case may be, without being liable in any manner

whatsoever to the Bidder/Contractor, if GIPCL determines that the

Bidder/Contractor, has, directly or indirectly or through an agent, engaged in

corrupt practice, fraudulent practice, coercive practice, undesirable practice or

restrictive practice in the bidding process or in the performance of the Contract.

In such an event, GIPCL may forfeit and appropriate the bid security and/or

performance security, as the case may be, pre-estimated compensation and

damages payable to GIPCL towards, inter alia, time, cost and effort of GIPCL,

without prejudice to any other right or remedy that may be available to GIPCL

herein or otherwise.

2. Without prejudice to the rights of GIPCL hereinabove and the rights and

remedies which GIPCL may have under the LoI or the contract, if

Bidders/Contractor, is determined by GIPCL to have directly or indirectly or

through an agent, engaged or indulged in any corrupt practice, fraudulent

practice, coercive practice, undesirable practice or restrictive practice during the

bidding process, or after the issue of the LoI or during the execution of the

Contract, the Contract may be liable to termination at the sole discretion of

GIPCL, without any liability of compensation or indemnity on the part of

GIPCL and that such Bidder/Contractor shall not be eligible to participate in

any bid or RFP issued by GIPCL during a period of 2 (two) years from the date

such Bidder/Contractor is determined by GIPCL to have directly or indirectly or

through an agent, engaged or indulged in any corrupt practice, fraudulent

practice, coercive practice, undesirable practice or restrictive practices, as the

3. For the purposes of this Clause, the following terms shall have the meaning:

a. “corrupt practice” means the offering, giving, receiving, or soliciting, directly

or indirectly, of anything of value to influence the actions of any person

connected with the bidding process and/or during execution of the Contract

(for avoidance of doubt, offering of employment to or employing or engaging

in any manner whatsoever, directly or indirectly, any official of GIPCL who

is or has been associated in any manner, directly or indirectly with the

bidding process or the LoI or has dealt with matters concerning the Contract

or arising there from, before or after the execution thereof, at any time prior

to the expiry of one year from the date such official resigns or retires from or

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otherwise ceases to be in the service of GIPCL, shall be deemed to constitute

influencing the actions of a person connected with the bidding process and/or

during the execution of the Contract);or (ii) engaging in any manner

whatsoever, whether during the Bidding Process or after the issue of the LoI

and/or during/after the execution of the Contract, as the case may be, any

person in respect of any matter relating to the Contract or the LoI or the upto

one month after financial closure, who at any time has been or is a legal,

financial or technical adviser of GIPCL in relation to any matter concerning

the Bid/ LoI/ Contract;

b. “fraudulent practice” means a misrepresentation or omission of facts or

suppression of facts or disclosure of incomplete facts, in order to influence

the bidding process/ issue of LoI or during the execution of the Contract;

c. “coercive practice” means impairing or harming, or threatening to impair or

harm, directly or indirectly, any person or property or interest of GIPCL to

influence any person’s participation or action in the Bidding Process or

impairing or harming, or threatening to impair or harm, directly or indirectly,

any person or property to influence actions of any person of GIPCL during

the execution of the contract;

d. “undesirable practice” means (i) establishing contact with any person

connected with or employed or engaged by GIPCL or any other person with

the objective of canvassing, lobbying or in any manner influencing or

attempting to influence the Bidding Process/ issue of LoI or execution of the

Contract; or (ii) having a Conflict of Interest; and

e. “Restrictive practice” means forming a cartel or arriving at any understanding

or arrangement among Bidders/Contractors with the objective of restricting or

manipulating a free and fair competition in the bidding process and/or with

the objective of restricting or manipulating lignite supply during execution of

Gujarat Industries Power Company Limited

Qualifying Criteria

4.1 Experience:

4.1.1 The Bidder shall possess experience in works of a similar nature, including earth

excavation in mines, overburden removal, and mining of coal/lignite using hydraulic

shovels/excavators with matching dumpers or surface miners, and shall enclose

documentary proof of such experience.

The Bidder shall submit attested copies of relevant work orders along with

corresponding work completion certificates issued by the respective clients. The

work completion certificates shall clearly indicate the executed quantities in CuM

and/or tonnes, as applicable. The experience claimed shall be for works executed

Where experience relating to land acquisition forms part of the scope claimed, the

Bidder shall furnish a certificate from the owner confirming completion or ongoing

land acquisition activities. Further, Bidder should have a minimum of two (2) years

of experience, in similar nature of works related to land acquisition for mining

projects/ contracts, including activities such as liaisoning with Government

authorities, assistance in land acquisition processes, coordination with landowners,

documentation, and facilitation of Rehabilitation and Resettlement (R&R) related

The Bidder shall submit documentary evidence in support of the above experience in

the form of self-attested copies of Work Orders along with Work Execution

Certificates and/or Work Completion Certificates issued by the respective Clients.

Failure to submit the requisite documentary evidence may render the Bidder’s claim

of eligibility liable for rejection.

The experience should be either of the following:

a. Bidder should have executed the work, from one single order or from

one single mine, of at least 164.00 Lakh CuM aggregate of OB/IB

and Coal/ Lignite, out of which there should be minimum

Lakh Te of Coal/ Lignite, in any of the last five financial years (FY

b. Bidder should have executed the work, from two orders each or from

two single mines each, of at least 109.00 Lakh CuM aggregate of

OB/IB and Coal/ Lignite, out of which there should be minimum

13.00 Lakh Te of Coal/ Lignite, in any of the last five financial years

c. Bidder should have executed the work, from three orders each or

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from three single mines each, of at least 82.00 Lakh CuM aggregate

of OB/IB and Coal/ Lignite, out of which there should be minimum

10.00 Lakh Te of Coal/ Lignite, in any of the last five financial years

Experience taken in the capacity of sub-contractor shall also be considered provided

experience certificate is issued, by the Main company, for which the contract work

is carried out, in the name of sub-contractor.

Note: - For conversion 1.00 CuM of lignite should be taken as 1.16 Te of Lignite

and 1.00 CuM of coal to be taken as 1.4 Te of Coal, if the specific gravity is not

mentioned in the experience certificate.

4.1.2 The Bidder should directly own and should readily have adequate number of Heavy

Earth Moving Machinery (HEMM) for a capacity of minimum 137.00 Lakh CuM/

Annum of earth excavation/OB removal/Coal/Lignite raising. The details of

machinery owned should be provided in Form-D along with a certificate from

Chartered Accountant in Form-D.

4.2 Financial Standing of the Party:

The Bidder has to satisfy the following financial criteria of Turnover and Net worth

in order to be considered in the Bidding process:

1. The Bidder shall have to fulfill the Net worth requirement of at least Indian

Rupees 82.00 Crore (Rupees Eighty-Two Crore Only) as on 31st March,

2. The Bidder shall have to fulfill the annual turnover requirement of at least Indian

Rupees 245.00 Crore (Rupees Two Hundred and Forty-Five Crore Only) in

all the last 3 Financial Years (2022-23 to 2024-25).

3. Bidders must have a Minimum Working capital of Rupees 73.00 Crore

(Rupees Seventy-Three Crore Only) as on 31st March,

1. The terms Net worth and Turnover shall have the meaning and definition as

stated in this document.

2. Bidder shall furnish annual audited financial statement duly certified by

Chartered Accountant for the last three financial years to demonstrate the

financial healthiness of the company.

3. Where the financial statement is expressed in currency other than Indian Rupees,

the financial qualification as described above shall be computed by converting

the financial figures to Indian Rupees based on the exchange rates (RBI

Reference Rate) prevailing rate on last date of submission of bids.

4.3 Requirements during Bid Submission:

4.3.1 Bids submitted by a limited company shall comply with the following

Gujarat Industries Power Company Limited

1. The bid documents duly signed by an authorized person with a copy of Power

of Attorney signed by Managing or Functional Director/ resolution of the Board

of Directors shall be furnished along with the bid.

2. A certified copy of the Memorandum and Articles of Association of the

company should be submitted.

4.3.2 Bids submitted by a Partnership firm shall comply with the following

1. The bid documents duly signed by an authorized person (who should be a

partner) with a written Power of Attorney shall be furnished along with the bid.

2. A copy of the partnership deed of the partnership firm which is the Bidder

certified to be true by the company secretary of the Bidder or if unavailable,

from an independent company secretary (Partnership deed can be certified by

Notary public or Govt. gazette officer)

4.4 Ownership of Machinery/Equipment:

The Bidder should directly own, possess and be in a position to readily deploy below

mentioned heavy earth moving machineries for annual OB/ IB removal, Re-handling

of OB/IB, Lignite raising, lignite transportation and lignite/coal Re-handling of

minimum 137.00 Lakh CuM/ Annum of earth excavation/OB removal

/Coal/Lignite raising, while submitting the offer.

Sr. No. Particulars

A OB/ IB Removal/ OB DUMP Re-handling:

1. Hydraulic Excavators (Diesel Operated) of not less than 3.1 CuM

2. Dumpers/ Haulers of 35 Te Gross Vehicle Weight or bigger

capacity/350 HP or bigger/18 CuM or bigger box capacity full canopy

as certified by the manufacturer.

3. Dozer of about 180 HP capacity.

B Lignite Mining:

1. Hydraulic Excavators (Diesel Operated) of not more than 3.1 Cum

bucket/ of appropriate capacity.

2. Dumpers/ Haulers of 35 Te Gross Vehicle Weight or bigger

capacity/350 HP or bigger/18 CuM or bigger box capacity full canopy

as certified by the manufacturer.

3. Dozer of about 180 HP capacity.

C Lignite Transportation from Valia Lignite Mine to SLPP:

1. Hydraulic Tippers/ Dumpers (8 X 4, Double differential) of at least

Te Gross Vehicle Weight as certified by the RTO will be allowed to

transport -250 mm sized lignite. These tippers/dumpers should be

compatible for GIPCL weighbridges and delivering lignite at Vastan

Feeder Breaker/ Apron Feeder or any other delivery point decided by

2. Hydraulic Tippers/ Dumpers of 16-Tyre (10 x 4) of at least 47.50 Te

Gujarat Industries Power Company Limited

Gross Vehicle Weight and 29.00 Cubic Meter Capacity as certified by

the RTO will be allowed to transport -250 mm sized lignite. These

tippers/dumpers should be compatible for GIPCL weighbridges and

delivering lignite at Vastan Feeder Breaker/ Apron Feeder or any other

delivery point decided by GIPCL.

D Lignite Re-handling at SLPP:

1. Hydraulic Tippers/ Dumpers (8 X 4) of at least 31 Te Gross Vehicle

Weight as certified by the RTO to re-handle the Lignite/ Coal/

Blended Fuel from Stockyards.

2. Minimum two Numbers of Hydraulic Excavators (Diesel Operated) of

not less than 3.1 CuM bucket capacity each and at least two Number of

lower Capacity Hydraulic Excavators (Diesel Operated) of not less

than 2.1 CuM bucket capacity for the Re-Handling of blended fuel for

minimum 600 TPH. However, Bidder may deploy bigger capacity

excavators provided that the Re-Handling of blended fuel for

minimum 600 TPH at any of either location should be achieved.

3. Two Dozer of about 165 HP capacity.

4. Pressurized Water Sprinklers of a design approved by GIPCL-

Minimum 1No. of 15 KL.

E Auxiliary and Service Equipment

1. Graders 145 HP

2. Construction Backhoe (0.9 cum)

3. Pressurized Water Sprinklers of a design approved by GIPCL-

Minimum 3 Nos. of 15 KL.

The Bidder should directly own, possess and be in a position to readily deploy above

mentioned heavy earth moving machineries for Overburden, Re-handling of OB/IB,

Lignite Mining & Sizing, Lignite Re-handling and lignite transportation of

minimum 137.00 Lakh Cum/ Annum of earth excavation/OB removal

/Coal/Lignite raising, while submitting the offer.

4.6 Solvency Certificate:

The Bidder must have sound financial position to buy and deploy adequate

machinery so as to meet the targets as per the given schedule. The Bidder should

produce a Solvency Certificate from any Nationalized Banks, Axis Bank, ICICI

Bank, HDFC Bank, Kotak Mahindra Bank, IndusInd Bank, Federal Bank, Bandhan

Bank, IDBI Bank and Karur Vysya Bank, for an amount not less than Rupees

Crore (Rupees Seventy-Three Crore Only) issued in last twelve months. Non-

submission of solvency certificate will attract disqualification.

4.7 Additional Pre-Qualification Criteria:

Bidder shall have to submit the “Declaration for Civil and Criminal Disputes /

Litigations” as amended in Form-H attached.

The Bidder shall submit a duly executed “Declaration for Civil and Criminal

Disputes / Litigations” in the format prescribed under Form-H, as amended and

attached to this Tender Document.

In the event the Bidder, or any of its partners or directors, is or has been involved in

Gujarat Industries Power Company Limited

any litigation, arbitration, or other legal proceedings, whether pending or concluded,

during the preceding five (5) years from the date of submission of the Bid, the

Bidder shall disclose full particulars of such proceedings in the prescribed format.

GIPCL reserves the right to scrutinize the disclosures and any supporting documents

relating to such litigation or proceedings, and to assess the nature, gravity, and

relevance of the same for the purpose of determining the Bidder’s eligibility and

suitability for the present tender.

GIPCL may also consider the frequency, pattern, and nature of such disputes in

assessing the Bidder’s suitability for the present contract work.

Based on such scrutiny, GIPCL may, at its sole discretion, reject the Bid if it is of

the opinion that the litigation history or circumstances disclosed are likely to

adversely affect the Bidder’s ability, integrity, reliability or capacity to perform the

Contract. Without limitation, such circumstances may include:

(a) termination of any prior contract for default or non-performance;

(b) blacklisting, debarment, or suspension by any government authority or public

sector undertaking;

(c) repeated disputes relating to delay, non-performance, or imposition of liquidated

damages in comparable projects;

(d) pending proceedings relating to insolvency, winding up, or material financial

(e) litigation involving allegations of fraud, corruption, or misrepresentation in

procurement or contractual matters; or

(f) litigation that may materially impair the Bidder’s financial resources, assets, or

operational capability required for execution of the Contract.

The decision of GIPCL in this regard shall be final and binding for the purposes of

evaluation of the Bid under this Tender Document.

Failure to disclose any material litigation or furnishing of false or misleading

information shall render the Bid liable for rejection.

GIPCL may seek additional information or clarification regarding any disclosed

litigation and the Bidder shall promptly provide the same.

4.8 Acceptance of General Terms and Conditions:

The Bidder should unconditionally accept all the terms and conditions of the

contract by signing on each page of the bid document including Annexures.

4.9 Declaration:

The Bidder should give a declaration along with the Techno-Commercial Bid that it

Gujarat Industries Power Company Limited

has not enclosed any conditional offer in the Form E.

4.10 Legal Compliance:

The Bidder must possess a valid PF Registration Number issued by RPFC.

4.11 Conflict of Interest:

A Bidder shall not have any conflict of interest (the “Conflict of Interest”) that

affects, or may reasonably be considered to affect, the fairness, transparency or

integrity of the bidding process. Any Bidder found to have a Conflict of Interest

shall be liable to be disqualified from the bidding process. In the event of such

disqualification, GIPCL shall be entitled to forfeit and appropriate the Bid Security

or Performance Security, as the case may be, as mutually agreed genuine pre-

estimated compensation and damages payable to GIPCL for, inter alia, the time, cost

and effort incurred by GIPCL in connection with the bidding process, including the

evaluation and consideration of such bids, without prejudice to any other rights or

remedies available to GIPCL under this Tender Document, the Contract or otherwise

in law. Without limiting the generality of the above, a Bidder shall be deemed to

have a Conflict of Interest that affects the bidding process if:

1. such Bidder (or any constituent thereof) and any other Bidder (or any constituent

thereof) have common shareholders or cross-shareholding or other ownership

interest; provided, however, that this restriction shall not apply where the direct

or indirect shareholding of a Bidder, or of a constituent thereof, in another

Bidder (or any of its constituents) is less than ten percent (10%) of its paid-up

and subscribed capital; or

2. a constituent of such Bidder is also a constituent of another Bidder or is a partner

in another Bidder; or

3. such Bidder receives or has received any direct or indirect subsidy, financial

support or benefit from any other Bidder, or has provided any such subsidy,

financial support or benefit to any other Bidder; or

4. such Bidder has the same representative or authorized signatory for the purposes

of this Bid as any other Bidder; or

5. such Bidder has a relationship with another Bidder participating in this Bid,

whether directly or through common third parties, which places them in a

position to have access to information relating to the Bid of such other Bidder, or

to influence or potentially influence the Bid submitted by either or both Bidders.

For the avoidance of doubt, a relationship with any third party who is not

participating as a Bidder in the present bidding process shall not, by itself,

constitute a Conflict of Interest under this clause.

6. such Bidder has participated, whether directly or indirectly, as a consultant to

GIPCL in the preparation of any documents, designs or technical specifications

relating to the Project.

Gujarat Industries Power Company Limited

Mining - Part I (Geology of the Deposit)

5.1.1 General Geology of Valia Lignite Block:

GIPCL carried out geological investigation in Valia Block and based on surface and

subs-surface data generated, observed that lignite is confined to Cambay shales of

lower Tertiary group (Eocene age) underlain by trap formation belonging to upper

cretaceous. Based on the above study a generalized geological sequence has been

suggested, details of which are given in below Table:

Sr. No. Formations Group

1 Black Cotton Recent to

2 Kankar/Brown Calcareous clay/Bentonitic clays sub recent

3 Clay with occasional friable sandstone and/or sideritric Lower

siltstone bands with carbonaceous zones including lignite. Eocene

4 Basalt – Deccan Trap Upper

5.1.2 Exploration & Interpretation:

The Gujarat Industries Power Company Limited took up confirmatory drilling for

lignite of this area in the year 2013-14 in land already acquired and encountered

Lignite of very good quality. During the course of activity, GIPCL has explored the

Valia deposit with sufficient close grid drilling.

The Contractor shall undertake confirmatory exploration activities in areas within the

aforesaid extent of 491.90.34 hectares of land to be acquired.

The lignite occurs mainly in the three main lignite horizons (03) including some

local seams at various depths in Valia Lignite Mine separated by clay sediments.

Each Lignite horizon could have one thick lignite seam or multiple laterally

discontinuous split seams.

Total number of holes and meterage drilled in the Valia Block are as under:

Block No. of Boreholes Spacing Total Meterage

Valia 58 250 X 250 m

The data so obtained was further synthesized by GIPCL with the help of Datamine

software for reserve estimation and presentation of detailed analysis. The following

criteria were considered for estimation of mineable reserves for entire lease area is as

Valia Lignite Details

Depth from OGL As per exploratory and in-situ lignite

Lig. Seam (in M) Proximate Analysis

Min Max Weighted Weighted Weighted

Gujarat Industries Power Company Limited

Average Average Average

Moisture Ash CV

(%) (%) (Kcal/kg)

Lignite seam having thickness less than 0.30 mtr. not considered in the

estimation of quantity of lignite.

All the estimates are made based on this data. There may be variation between the

estimates and the actual quantities. The Bidder may verify or confirm the accuracy of

above figures and the occurrence of hard strata, through their own independent

sources either by doing survey/ test drillings etc at their own costs. The Contractor

shall not be relieved of the obligation under the contract due to any loss that it may

sustain as a result of any variance between conditions shown in the drawing and the

actual or otherwise.

The Contractor must personally inspect the site and all other information provided

herein above and apprises themselves of all required and appropriate information.

The Contractor shall, regardless of the information having being provided in this

document or not, be deemed to have all such information as may be required or

necessary with respect to participating in the tender.

5.1.3 Physiography & Drainage Pattern:

The area is generally plain with little slope from east to west. The proposed area

exhibits a plain topography. The minimum to maximum RL of the area is 38M to

46M above MSL. No drainage pattern is observed in the block.

5.1.4 Surface Water:

Climate of the area is subtropical. The annual rainfall recorded during past 15 years

ranges between 538.7 mm to 2310 mm. The highest precipitation occurs normally

from last week of June to First week of October. The area in general is more or less

flat with some minor undulations. The general slope of the area is towards Tokri

River, which is the tributary of Kim river flowing from the north eastern part. Kim

river is a seasonal river which flows in the northwest direction. Normally 245 days

are available for actual working in the proposed mining area.

5.1.5 Ground Water:

Entire area is covered with a thick blanket of black cotton soil except the eastern part

where occasional trap exposures could be seen. Black cotton soil is derived as a result

of weathering of trap rock subsequently transported and accumulated in the area. This

soil mantle is underlain by Kankar or Bentonitic clay bed, limonitic in nature

followed by argillaceous litho-unit, which hosts lignite and is impervious in nature.

The set-up of litho-units is such that there are limited chances of accumulation of

ground water in the area. However, the upper Kankar bed wherever occurring,

limited amount of ground water accumulated as a result of percolation of the rain

water for which no authentic data is however available.

Gujarat Industries Power Company Limited

Mining - Part II (Scope of Work & Special Conditions of the Contract)

5.2.1 Area Covered in the Scope of Work:

The mine lease area (total) relating to the scope of work of Removal of OB/ IB,

Lignite Raising, Crushing and Transportation of sized Lignite (- 250 mm size)

from Valia Lignite Mine and Re-handling of External Dump as described in this

bid document lies between 21°28'31.00"N and 73° 9'10.83"E to 21°28'52.46"N

73°12'27.30"E falls in survey of India Topo-sheet No. 46-G/3.

The areas as defined above have been marked in the enclosed drawings;

Management at its sole discretion may alter the boundary line/ limits in case of

difficulties for what so ever reasons beyond the control of company.

5.2.2 Scope of Work:

Description of work:

5.2.2.1 Turnkey work of Removal of OB/ IB, Lignite Raising, Crushing and

Transportation of sized Lignite (- 250 mm size) from Valia Lignite Mine to

SLPP Power Plant:

Providing Hydraulic Excavators (Diesel Operated) of not less than 3.1 CuM bucket

for OB/IB, Hydraulic Excavators (Diesel Operated) of not more than 3.1 CuM

bucket capacity for Lignite, Dumpers/ Haulers of at least 35 tonne or bigger gross

capacity of / 350 HP or bigger/18 CuM or bigger box capacity as certified by the

manufacturer for OB/ IB removal and lignite raising and Hydraulic Tippers/

Dumpers (8 X 4, Double differential) of at least 31.00 Te Gross Vehicle Weight and

Hydraulic Tippers/ Dumpers of 16-Tyre (10 x 4) of at least 47.50 Te Gross Vehicle

Weight and 29.00 Cubic Meter Capacity as certified by the RTO as certified by the

RTO for transporting sized lignite from Valia Lignite Mine to power plant,

crushing/ sizing/ breaking system & equipments and other ancillary equipments like

Dozers, Motor Graders, Water Sprinklers etc as per the equipment capacity defined

in Clause No. 4.4, commensurate with the quantum of work and providing

operators and other staff for operations and maintenance of equipments for

following works:

1. Removal of top soil from the active mining area upto a thickness of an average

of 1.50 meters thickness if encountered so and dumping at the separate top soil

dump or re-spreading it to the back filled areas so as to re-store the original

ground profile. This activity shall precede the excavation and removal of

2. Excavation of overburden (OB)/ Interburden (IB), like alluvium, Dark Grey/

Variegated Clay/ Fossiliferous Clay/ Carbonaceous Clay, Siltstone, Sandstone

and Conglomerates/ any hard strata as intercalations and including inter burden

between lignite seams), so as to expose the lignite seams successively and

transporting, dumping, dozing, leveling the OB with all leads and all lifts

involved, at Sites as per enclosed plans (Annexure No. 2 and 2A) and as per

Gujarat Industries Power Company Limited

directions of the GIPCL given from time to time.

3. In the existing working area, breaking of hard strata with the help of Rock

breaker may require. Breaking and removal of hard strata, encountered if any in

OB/IB removal in the proposed working areas shall be required to be dealt by

deploying suitable machineries like rock breaker etc as a part of the scope of

work. Further, Blasting is not permitted at the site.

4. The OB/IB shall be back filled in the excavated pit. Backfilling shall be carried

out upto15.00 metre above original ground level & leveled to maintain natural

ground profile as per instructions of GIPCL as shown in the enclosed plan. The

dump height of Dump No. 7 shall be not more than 25.00 metre above ground

level as shown in the Surface Plan (Camp Site).

5. Although all the dumping of OB/IB shall be carried out inside the pit i.e. for

backfilling purpose. But in case of any unsafe condition occurred due to in-

stability of in pit dump etc. the dumping of estimated OB/IB quantity of about

06.00 MCuM excavated from the mine or re-handled from the External

Overburden dump no. 5 & 6 may be carried out outside the pit as per enclosed

plan (Annexure No. 2) only after obtaining approval from the GIPCL. However,

this estimated OB/IB quantity of about 06.00 MCuM may vary by +/- 10.00%.

For this contractor shall not be entitled for any extra compensation.

6. Excavation of lignite seams exposed after removal of OB/IB and loading of

lignite into dumpers for raising it upto Feeder Breaker/ any other mechanical

means of crushing of -250 mm size lignite. This includes creating access ramps

upto the lignite benches for movement of dumpers for loading of lignite. For

loading of lignite suitable size of hydraulic excavators of size of not more than

3.1 CuM bucket capacity shall have to be deployed. The contractor shall make

necessary arrangements for producing lignite strictly of -250 mm size for

supplying to Power Plant. For this purpose, contractor may opt for suitable

capacity of feeder breaker (Pit-top) or any other suitable technology i.e.

installation of grizzly having suitable grid pattern for producing -250 mm size

lignite. The system/technology should be environment friendly and comply all

the provisions w.r.t. dust control including but not limited to effective dry fog

system. The arrangements for producing lignite strictly of -250 mm size shall

include arrangement for receiving ROM Lignite from dumper and primary

sizing of lignite to -250 mm. Structure installed for crushing/ sizing of lignite

(Grizzly) shall be designed by an expert agency to ensure the strength and

stability of the grizzly/structure & report shall be submitted to GIPCL. The

design and installation grizzly/structure will be under the scope of contractor.

7. The arrangements for producing lignite strictly of -250 mm size shall be

designed to handle localize surges that occur due to interruptions in mining

operations. It is paramount that the system selected meets the operational

requirements of the mine. Sufficient spare parts shall be stocked and

maintenance procedures implemented to ensure production and transfer of

MTPA of lignite to the Power Plant.

8. During the contract period, location of existing system of crushing/ sizing

system and weighbridges may be changed and may be shifted to new location at

the proposed location marked in the surface plan, tentatively after first operating

Gujarat Industries Power Company Limited

year as shown in enclosed plan (Annexure No. 2). In such condition, new

crushing/ Sizing system will be installed by contractor without any cost to

GIPCL and Contractor will not have any objection in this.

9. If necessary, Contractor has to blend the minor seams or the lignite seam having

inferior quality if any encountered with main lignite seam for the purpose of

quality of the lignite by excavating such lignite seams and spreading it over the

exposed main lignite seam as directed by GIPCL. No extra claim shall be

entertained for such type of work.

10. Transportation of -250 mm size lignite from Valia Mine feeder breaker or

lignite handling plant location (As per Annexure No. 2 and 4), after weighment

at GIPCL’s weighbridge at Valia Mine to SLPP Power Plant as shown in the

Surface Plan (Annexure No. 2) and Lignite Transport Plan (Annexure No. 3) or

any other delivery point as decided by GIPCL. Again, the weighment of the

lignite shall be carried out at GIPCL’s weighbridge near delivery points as

mentioned above.

11. During the first Operating Year, the Contractor shall deploy a mix of Hydraulic

Tippers/Dumpers (8×4 double differential) having a minimum Gross Vehicle

Weight (GVW) of 31 tonnes and Hydraulic Tippers/ Dumpers of 16-Tyre (10 x

4) of at least 47.50 Te Gross Vehicle Weight and 29.00 Cubic Meter Capacity

as certified by the RTO, in the ratio of 50:50. From the second Operating Year

onwards, the Contractor shall deploy one hundred percent (100%) Hydraulic

Tippers/ Dumpers of 16-Tyre (10 x 4) of at least 47.50 Te Gross Vehicle

Weight and 29.00 Cubic Meter Capacity as certified by the RTO.

12. The approximate weighted average lead distance for transportation of lignite

from Valia Lignite Mine (Weighbridges No. 8, 9, 10, 11 and 12) to SLPP Power

Plant, as indicated in the Lignite Transport Plan (Annexure-3), is about

km (one-way weighted average) during the first Operating Year. The distance

has been calculated considering transportation in the tentative ratio of 40% to

the Feeder Breaker / lignite stockyards near the Feeder Breaker and 60% to the

Apron Feeder / lignite stockyards near the Apron Feeder at SLPP.

From the second Operating Year onwards, upon shifting of the Feeder Breaker

near the Apron Feeder, the approximate weighted average lead distance shall be

about 17.00 km, which may further increase to about 18.50 km after acquisition

of 491.90.34 Ha of land and diversion/shifting of the Mangrol–Moramli

Panchayat Road.

Accordingly, 100% of the lignite shall be transported to the Apron Feeder

and/or lignite stockyards near the Apron Feeder at SLPP. However, until such

shifting is completed, transportation shall continue in the tentative ratio of 40%

and 60% and at average lead distance of about 16.50 km, and no claim or

compensation shall be admissible on account of any variation in lead distance,

transportation arrangement, or unloading locations.

13. While transporting lignite, due care is to be taken to avoid any kind of pollution

& en-route spillages. The contractor shall arrange to cover the dumper/ tipper by

tarpaulin suitably. Before deployment of Hydraulic Tippers/ Dumpers,

Contractor has to register Hydraulic Tippers/ Dumpers for RFID Tag, at GIPCL

Gujarat Industries Power Company Limited

site office. GIPCL will charge @ Rs. 500.00 per RFID Tag for first 150 RFID

Tags. Additional requirement/ replacement of damaged RFID Tag will be @ Rs.

1500.00 per RFID Tag.

14. Hydraulic Tippers/ Dumpers for the purpose of lignite transportation will be

allowed upto Mine Pit Top or Feeder Breaker for the loading of lignite. In any

case Hydraulic Tippers/ Dumpers engaged for the purpose of lignite

transportation will not be allowed for loading of lignite inside the mine pit.

15. Any incident of spillage of lignite on the lignite transportation road from Valia

Lignite Mine to Apron feeder and dealing with fire in the stock yard at Power

Plant end, Contractor shall take immediate steps for cleaning of lignite from

lignite transportation road and will provide HEMM or any other resources

required to dealt with the above situation at the earliest .

16. The contractor shall have a work shop near to the lignite stock area at Power

Plant end to carry out routine maintenance work of HEMM deployed at Lignite

stockyard at Power Plant end.

17. The scope of work will include all other activities whether explicitly mentioned

in the bid document or not, but are required to be undertaken to accomplish the

tendered work at no extra cost to GIPCL.

18. The Contractor shall have to follow the RTO rules for overloading etc. and

other provision of Motor Vehicle Act and Rules. No overloading will be

19. In the event of any local dispute, obstruction, or disturbance arising in

connection with transportation of lignite to the SLPP power plant, within the

mine workings, or in relation to drainage of surface water from the surrounding

villages, the responsibility to resolve such issues shall lie with the Contractor.

The Contractor shall make all necessary efforts and arrangements to ensure

uninterrupted transportation and continuity of operations from the Valia Lignite

Mine to the power plant, notwithstanding the existence of such disputes.

GIPCL may, at its discretion and at its own level, extend appropriate support or

facilitation; however, such assistance shall not dilute, transfer, or absolve the

Contractor of its primary responsibility and liability for resolution of the matter

and for maintaining the required supply of lignite under the Contract.

5.2.2.2 Re-handling of External Dump:

Total quantity for the Re-handling of the external dump is approximately

MCuM of OB/IB lying on the mineralized zone upto OGL and as shown in the

Surface Plan (Annexure No. 2 and 2/B). The Re-handling of the external dump will

be commenced immediately i.e. during the first operating year. The Contractor has

to re-handle the external dump upto Original Ground Level (OGL) and will be paid

for the quantity re-handled upto OGL only.

Re-handling of the external dump shall be carried out and dumped into the in-pit

dump with a dumping height of upto15.00 metre above original ground level,

however if the conditions permit the dumping height shall be increased upto the

25.00 meter from the OGL. Re-handling of the external dump no. 3&4 and 5&6

shall be carried out upto ground level & leveled to maintain natural ground profile

Gujarat Industries Power Company Limited

as per instructions of GIPCL as shown in the Surface Plan (Annexure No. 2/B). The

equipment capacity defined in Clause No. 4.4 shall be deployed for this work.

The monthly targets for the re-handling of external dump shall be provided by

GIPCL at least one month prior to the commencement of operating year.

5.2.2.3 Re-handling of Lignite/ Coal/ Blended Fuel from Stockyards at SLPP Power

Stacking, Compacting, Blending and Re-Handling of Lignite/ Coal/ Blended Fuel

from Stockyards at various locations throughout the years (including monsoon

period) by using Heavy Earth Moving Equipments as shown in the Lignite Re-

handling Plan of about 35.00 Lakh tone per year.

Only Hydraulic Tippers/ Dumpers (8X4 Double Axle) of not older than 3 years

with RFID Tag shall be deployed by the Contractor for the work of Re-Handling of

Lignite/ Coal/ Blended Fuel from Stockyards at various locations. Hence, before

deployment of Hydraulic Tippers/ Dumpers, Contractor has to register Hydraulic

Tippers/ Dumpers for RFID Tag, if required by the GIPCL, at GIPCL site office.

GIPCL will charge @ Rs. 500.00 per RFID Tag for first 20 RFID Tags. Additional

requirement/ replacement of damaged RFID Tag will be @ Rs. 1500.00 per RFID

Stacking, Compacting, Blending of Lignite/ Coal by spreading in the layers by

dozers and leveling & compaction of the slope of lignite or Dome Shape to prevent

spontaneous combustion by the dozer will be in the scope of Contractor. Estimated

requirement of the lignite for Power Plant will be 37.50 Lakh Te.

The Contractor will carry out entire Stacking, Compacting, Blending and Re-

Handling of Lignite/ Coal/ Blended Fuel from Stockyards at various locations as

per activity plan and as per the requirement of GIPCL Power Plant from time to

time. The Contactor shall provide manpower for the proper stacking, unloading and

re-handling of Lignite/ Coal/ Blended Fuel from Stockyards at both the ends i.e.

Feeder Breaker /Apron feeder and lignite stockyards irrespective of Lignite/ coal

brought from Valia mine or from any other source.

The Contactor shall always maintain his HEMM fleet for re-handling of blended

fuel for minimum 600 TPH at any of either locations or the equipments will be

deployed as per the instruction of GIPCL Officials i.e. Lignite Stock Yard-1 and

Lignite Stock Yard-2. However, Contractor may deploy bigger capacity excavators

provided that the Re-Handling of blended fuel for minimum 600 TPH at any of

either location should be achieved and the equipments will be deployed as per the

instruction of GIPCL Officials. At least HEMM of required capacity as per Clause

No. 4.4(D) will be provided for the Lignite re-handling activities.

Before onset of monsoon, the lignite heaps have to be covered by Taurpoline by the

agency deployed by GIPCL. Therefore, the compaction of Lignite heap and its

dome shape preparation work shall be commenced as per the instruction of GIPCL

Gujarat Industries Power Company Limited

Officials. Upto the 25th of May of every year, Lignite stocks having at least 50 %

of quantity of Lignite shall be dome shaped & upto10th June, all heaps of Lignite

shall be Dome shaped.

At the Feeder breaker, the contractor shall also carry out stacking/ blending and

levelling work of lignite/ blended fuel heap for operation of Reclaimer at Vastan

During Monsoon months, total feeding of lignite to the power plant will be from re-

handling of lignite/blended fuel only. During non-Monsoon period, re-handling

activities will be carried out as per instructions of GIPCL Officials. Hence,

Contractor shall deploy the required equipments at both the locations.

The Contactor shall always maintain his HEMM fleet for re-handling of

blended fuel for minimum 600 TPH at any of either locations or the

equipments will be deployed as per the instruction of GIPCL Officials i.e.

Lignite Stock Yards at Vastan Feeder Breaker and Apron Feeder.

5.2.2.4 Land Acquisition of 491.90.34 Hectares and R&R (Villages Amandera,

Mangrol, Harsani and Nani Pardi etc in Mangrol Taluka of Surat District)

through Land Acquisition Mode:

1. The Contractor shall, on behalf of GIPCL, be responsible for completion of all

pending activities related to land acquisition and R&R of the project affected

peoples (PAPs) wherever applicable and shall facilitate acquisition of all

required private, Government, Gaucher and forest land, free from encumbrances

and encroachments, in a phased manner for mining purposes.

2. All statutory notifications under the applicable Land Acquisition Act(s) shall be

issued in the name of GIPCL, and GIPCL shall remain the owner of the entire

land so acquired.

3. Assistance in valuation of land and assets, liaison with District Administration

and State Government, interaction with Project Affected Persons (PAPs), PAFs,

squatters and forest dwellers, obtaining approvals and clearances, and

facilitation of compensation disbursement shall form an integral part of the

Contractor’s scope.

4. The Contractor shall undertake continuous liaison, coordination and follow-up

with all concerned authorities for securing existing as well as future approvals,

permissions and clearances.

5. GIPCL shall extend necessary support in issuance of applications and

notifications; however, responsibility for processing and completion of

acquisition, including forest diversion, road diversion and allied matters, shall

rest with the Contractor.

6. The Contractor shall be responsible for assisting GIPCL in obtaining and

maintaining physical possession of land, free from encumbrances and

encroachments, for mining and associated activities in compliance with the

Land Acquisition Act.

7. The documented compensation cost of land shall be borne and paid by GIPCL.

All other expenses, resources, logistics and facilitation costs associated with

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land acquisition shall be borne by the Contractor. The Contractor shall assist

GIPCL in disbursement of such payments.

8. Payments to Government authorities shall be made directly by GIPCL.

Payments to other beneficiaries shall also be made by GIPCL by cheque in the

name of the beneficiaries. No additional payment or service charge shall be

payable to the Contractor for land acquisition activities.

9. Without prejudice to the above, the Contractor’s responsibilities shall include

assistance to GIPCL in:

a) arranging revenue plans of land proposed for acquisition;

b) digitization and preparation of combined land plans;

c) preparation of land schedules and certification from the Circle Office;

d) obtaining consent of PAPs/Gram Sabha, wherever required

e) submission of applications to District Collector and liaison with State

Government, District authorities and Revenue Department under

relevant statutory provisions;

f) asset valuation, issuance of notices, preparation and approval of awards;

g) follow-up for compensation disbursement; and

h) physical possession, demarcation, pillaring and mutation of land,

wherever required.

i) Implementation of R&R of the project affected peoples wherever

5.2.2.5 GIPCL has already obtained exemption from conducting the Social Impact

Assessment (SIA) vide order dated 13.01.2023. The Contractor shall render

complete cooperation, coordination, and assistance to GIPCL for acquisition of land

admeasuring approximately 491.90.34 hectares located in the villages of Amandera,

Mangrol, Harsani, Nani Pardi and other adjoining villages falling under Mangrol

Taluka of Surat District, through the land acquisition mode as may be prescribed by

the Competent Authority.

Without prejudice to the generality of the above, the Contractor’s scope of

assistance shall include undertaking continuous field coordination; facilitating joint

surveys, measurement, and demarcation; collection, compilation, and verification of

land and revenue records; identification of landowners, occupants and claimants;

preparation and processing of proposals; liaison with Government departments,

revenue authorities, gram panchayats and other stakeholders; arranging and

participating in meetings, public interactions and hearings; and providing all

logistical, infrastructural, and administrative support necessary for expeditious

completion of the land acquisition proceedings.

The Contractor shall deploy adequate and competent manpower for the land

acquisition having appropriate qualification and experience in their domain,

representatives, and resources on a dedicated basis and shall work in close

coordination with GIPCL and the designated authorities. The Contractor shall

promptly address and assist in resolution of objections, claims, and ground-level

issues arising during the process and shall submit periodic progress reports to

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GIPCL in the format and frequency as may be directed.

It is expressly clarified that statutory functions such as issuance of notifications,

approvals, declarations, determination and payment of compensation, and other

legal compliances shall rest solely with GIPCL and/or the concerned Government

Authorities. The Contractor shall not represent, bind, or commit GIPCL in any

manner whatsoever unless specifically authorized through written instructions.

In the event of any delay in land acquisition attributable to failure, inaction,

inadequate deployment of resources, or lack of coordination on the part of the

Contractor, the same shall be deemed a breach of contractual obligation. GIPCL

shall be entitled to take appropriate action including issuance of directions for

corrective measures, recovery of losses and costs, imposition of contractual

remedies, or any other action permissible under the Contract.

Sr. Village Private Government Government Total

No. Name Land (Ha) Land/ Pond Gaucher Land

5.2.2.6 Diversion/Shifting of the part of the Panchayat Road (Mangrol to Moramli)

passing through the Part of the Valia Mining Lease and other Villagers Road,

along the mining lease boundary as proposed in the Lignite Transport Plan

No. 3, for using the part of the existing Panchayat Road land for the lignite

The Contractor shall assist to undertake the diversion and/or shifting of the portion

of the Panchayat Road passing through part of the Valia Mining Lease area, as well

as other village roads located along the mining lease boundary, in accordance with

the proposed in the Lignite Transport Plan No. 3. The purpose of such

diversion/shifting is to enable utilization of the existing Panchayat Road land for

transportation of lignite, subject to acquisition of the required land and R&R. The

Contractor shall also carry out and complete all ancillary, incidental, statutory, and

regulatory activities necessary for the diversion and/or shifting of the said road(s)

for the ligte transportation after LAQ.

All expenses payable to the Government Agencies, towards the re-routing/diversion

of the portion of the Panchayat Road (Mangrol to Moramli) passing through part of

the Valia Mining Lease area and lignite transportation road, as well as other

villagers’ roads along the mining lease boundary, shall be borne by GIPCL.

However, the Contractor shall provide necessary assistance, coordination, and

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support for obtaining requisite approvals, permissions, and clearances and for

facilitating the re-routing/diversion of the aforesaid roads from the concerned

5.2.2.7 Shifting of 11 KV Electric Lines and Telephone Cables/Poles:

Upon acquisition of the balance land and R&R as stipulated and required under the

Tender Document, the Contractor shall assist to divert or arrange for diversion of

the 11 kV power transmission lines and the telephone cables/poles located within

the Mine area, along the alignment of the diverted portion of the Panchayat Road.

All expenses payable to the Government Agencies, towards the shifting of 11 kV

electrical lines and telephone cables/poles shall be borne by GIPCL. However, the

Contractor shall provide necessary assistance and coordination for obtaining

requisite approvals and for the re-routing of the aforesaid utilities from the

concerned authorities.

5.2.2.8 Shifting of Underground Water Pipeline:

Upon acquisition of the balance land and R&R as stipulated and required under the

Tender Document, the Contractor shall assist to divert or arrange for diversion of

the underground water pipeline located within the Mine area, along the alignment of

the diverted portion of the Panchayat Road.

All expenses payable to the Government Agencies, towards the shifting of

Underground Water Pipeline shall be borne by GIPCL. However, the Contractor

shall provide necessary assistance and coordination for obtaining requisite

approvals and for the re-routing of the aforesaid utilities from the concerned

5.2.2.9 Exploratory Drilling:

The Contractor shall, in consultation with GIPCL, engage an exploration agency

authorized by the Ministry of Coal for carrying out exploration and preparation of

the Geological Report. The Contractor shall undertake confirmatory exploration

activities in the area admeasuring approximately 491.90.34 hectares after

completion of land acquisition.

Exploration shall be carried out through drilling of boreholes on a grid pattern of

250m×250m, or as otherwise directed by GIPCL based on geological requirements.

The terminal depth of each borehole shall ordinarily be 150 metres or upto the

contact with Deccan Trap/ Basalt, whichever is encountered earlier. However,

GIPCL reserves the right to increase or decrease the depth of any borehole

depending on site conditions and exploration objectives.

The Contractor shall prepare a comprehensive Geological Report in conformity

with the formats, guidelines and practices generally adopted by CMPDI /CCO

/Ministry of Coal and acceptable to the Ministry of Coal. The Contractor shall

obtain approval of the Geological Report from the Ministry of Coal /CCO

/CMPDI, as applicable, and no additional claim whatsoever shall be entertained on

5.2.2.10 Allied & Preparatory and Lighting Works:

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A. Land for Site Facilities:

a. In case the contractor needs to construct or create Site facilities, GIPCL

shall provide appropriate land free of cost, during the contract within the

mine lease area subject to the availability of Land.

b. If the gram panchayat demand /issue a notice of Vera/other taxes for

any construction , including camp , contractor has to pay for that.

c. The existing site of camp will be shifted by the contractor as per instructions

of GIPCL officials within the lease hold area. The contractor will not have

any dispute with this however, contractor may arrange a private land for the

camp on their own cost & Risk.

B. Mine Illumination:

a. All safety precautions stipulated as per the provisions of Occupational

Safety, Health and Working Condition Code, 2020, Mines Rules, CMR-

2017 and other applicable mining statutes and circulars issued under them

shall be complied during maintenance of HEMM’s in workshop.

b. The Contractor shall ensure that standards of illumination arrangements at

the Valia Lignite Mine shall be maintained as per DGMS (LEGIS.)

CIRCULAR NO. 02 OF 2017, DATED 06/11/2017. The Illumination

arrangement shall be Power efficient.

c. The mine lighting should be designed and installed with proper lamps and

fixtures in regard to height, orientation, spacing and reflectors or other

accessories, so as to secure a uniform distribution of light on the work area

for visual comfort and avoiding objectionable shadows, sharp contracts of

intensity, glare, light clutter (excessive groupings of light) and light

pollution to prevent strain on the eyes of the workmen, work fatigue and

medically defined stress.

d. Illumination level shall be maintained with the help of minimum 4 Nos. of

High Mast Tower (Minimum 22-meter Tower Height with 12 Nos. x 2 x

400-Watt lighting fixtures) at feeder breaker site/ Transport truck loading

area, Two Sub-Stations & Pit entry main junction. All Haul Road (in-

between lignite working pit, lignite Crusher site and OB/IB dump yard shall

be illuminated with the help of minimum 11-meter Pole Height having 250-

Watt lighting fixtures. The distance between two subsequent poles shall

not be more than 30 meter and maximum 100 meter from the High

Mast Tower. Further, additional lighting arrangement shall have to be

made to achieve illumination standard as per DGMS (LEGIS.)

CIRCULAR NO. 02 OF 2017, DATED 06/11/2017.

e. For this purpose, contractor will have to deploy at least one shiftable

lighting tower (preferably of reputed manufacturer such as Sigma/

Bajaj/Kalinga etc) having 8-10 fittings (400*2-watt rectangular fitting or

800-1000-watt elliptical fitting flood light) at each & every working area /

face (OB working area, Lignite loading area and dump area. These towers

should have both the facility of DG set operation as well as electrical

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f. These towers shall have all required protective devices like ELCB/ELR.

Minimum no of such towers required for the illumination will be 12 & will

be additional to single pole lights to maintain desired lighting standards.

Lighting transformers will have to be installed as per the requirement for

g. The contractor shall be responsible to construct and maintain at his cost

proper and adequate fencing, lighting guarding and taking necessary safety

measures for all works under the contract as may be necessary or guided by

the Mines Manager. The contractor shall arrange to provide lighting in the

active pit and working area as per statute.

h. The power and light connections, wiring, equipment etc. shall be maintained

by the contractor throughout the contract period and till GIPCL take over

the physical possession of the work site at the end of the contract period.

The power and light connection, wiring, equipment, and other installations

shall be subject to the inspection and passing by the Mines Manager or other

authorized official and the authorities of Central Government under the

Electricity Act & Indian Electricity Rules, subject to conditions of

electricity supply by the State Electricity Authorities, or any act or law

applicable with changes suggested from time to time.

i. In case of any additions and alterations in any electrical installations within

their working area whether at surface or within mines, the same shall be

approved and certified by electrical inspector from DGMS. Contractor shall

facilitate in getting any permission from statutory authority.

j. In the Lignite transport road (Within the proposed pit area of Valia Mine

premises), where Lignite transportation trucks ply, the adequate lighting

shall be provided by contractor by providing poles at a distance of not more

than 30 meters. Due to Long distance/length of road, there may be Voltage

drop. Hence contractor shall make adequate arrangements at its own cost for

step up of voltage to provide adequate illumination in Lignite transport

k. Portable lighting shall be provided at places, where the permanent/fixed

lighting is not possible.

l. The Contractor shall install 440/220V Ph to Ph Transformer for Mine

Lighting as per CMR 2017 and DGMS circulars issued in this regard. The

lighting transformers shall have all required protective devices like

m. The Contractor shall install and maintain its Electrical Installation, approved

by DGMS Electrical Inspector and as per Central Electricity Authority

(Measures Relating of Safety and Electric Supply) Regulation

C. Electricity Supply:

a. The Contractor shall make own arrangement to Maintain Power Factor for

its electrical installation as per DGVCL Norms.

b. Presently, Three phase HT Electricity supply (at least 750 KVA of

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Maximum demand with metering arrangements) is available by GIPCL at

one location for lighting, pumping, Feeder Breaker, etc. Further distribution

of power will have to be arranged by the Contractor at its own risk and cost.

Due to larger size of mine, there may be voltage drop. To overcome with

this, the Contractor shall be required to establish an additional 1500 kVA

substation on the deep side of the Mine, having equipments, transformers,

Cables relays and other ancillary equipments of standard make as required

by Statutory provisions. However, contractor may take appropriate alternate

option in compliance with statutory provisions at his own cost & risk. After

the installation of New 1500 kVA substation on dip side of the Mine Pit, the

existing load at this point will be appropriately reduced.

c. Provision of New HT Power Supply Connection: In order to address the

issue of voltage drop and the frequent shifting of the HT cable, GIPCL shall

facilitate in the establishment of a new 750 KVA (Maximum Demand) HT

power supply connection from DGVCL at the dip-side location, i.e., in/near

Harsani Village, where the CT-PT metering point is proposed. GIPCL shall

initiate the application process in advance, considering that the laying of the

overhead line may require considerable time. All statutory charges payable

to DGVCL, including the security deposit and other applicable fees, shall be

borne by GIPCL. However, all other incidental expenses, including

liaisoning charges for expediting the overhead line laying work, shall be

borne by the Contractor.

Contractor shall, at its own cost and risk, extend the power supply from the

CT-PT metering point upto the 1500 kVA substation by laying an

underground HT cable and/or overhead HT line, including all associated

materials, works, approvals, testing and commissioning and shall be

responsible for operation, maintenance and statutory compliance of the

downstream electrical infrastructure within its scope.

The installation, erection, testing, and commissioning of the 1500 kVA or

any other suitable substation shall be carried out and certified by a

competent Electrical Certifying Authority. Drawings for erection of the

substation shall be provided by GIPCL in accordance with the CEA

All equipment installed in the 1500 kVA substation or any other suitable

substation shall be of standard and reputed make, such as L&T, ABB, or

equivalent. Detailed technical specifications of all such equipment shall be

provided by GIPCL.

For round-the-clock supervision and inspection of the 1500 kVA substation,

the Contractor shall deploy one electrician (minimum ITI qualification) per

shift in accordance with the provisions of the CEA Regulations,

Accordingly, the Contractor shall provide a minimum of four electricians

Gujarat Industries Power Company Limited

(ITI qualified) to cover all three shifts, including one reliever.

The Contractor shall possess a valid Electrical Contractor’s Licence issued

by the State Government and shall be fully responsible for compliance with

the CEA Regulations, 2023. This shall include, but not be limited to,

conducting all periodic testing, adhering to prescribed inspection protocols,

and obtaining as well as submitting all necessary approvals, test reports, and

certifications from the Electrical Inspector or other competent authorities, as

d. The contractor shall also have to liaison with DGMS officials for getting

permission of substation.

e. Power consumption will be metered and GIPCL shall pay for the actual

electricity bill for pumping, mud pumping and illumination of mine

working/ dump/ haul road including Lignite transport road. Hence the

Electricity cost for pumping & illumination will not be included in the

mining cost. Any penalty levied on account of not maintaining PF will

be recovered from the Contractor. However, the cost of substation

(Installed by Contractor), all lighting towers, poles fixtures, cables &

protective devices including installation & shifting for the purpose of

pumping and illumination of mine working/dump/haul road including

Lignite transport road will be in the scope of contractor. However, the

Contractor will be free to make its own independent arrangements. If the

Contractor changes the location of its Feeder Breaker, pumping stations, or

any other electrical apparatus, camp Site or workshop that requires shifting

of the supply /metering point will made only if the Contractor agrees to bear

the additional cost likely to be incurred. Necessary further distribution to

ensure required illumination over the area will be made by the contractor at

his risk and cost.

f. The Contractor shall ensure that all safety devices, as stipulated in the

Indian Electricity Rules are provided and are always in operation,

while organizing distribution of power.

g. The electricity bill for the Contractor Camp, Workshop & other

premise of contractor will be paid by the Contractor. For this purpose,

Power consumption will be metered and charged at the prevailing rate

h. No Claim on GIPCL is admissible in case of non-availability of power

i. Non-availability or less than adequate supply of power will not form any

grounds whatsoever for disruption of work and GIPCL shall not entertain

any claim on that account. If at any time during the currency of the contract

any illegal connection and/ or unauthorized connection are found, the

Contractor shall pay the penalty as assessed by the DGVCL, and that will be

final and binding to the Contractor. Any kind of penalty will not be

reimbursed by GIPCL

5.2.2.11 Construction & Maintenance of Roads, Footpaths, etc.:

Gujarat Industries Power Company Limited

1. The contractor will be responsible at its own cost and expenses for construction

and maintenance of haul roads and lignite transportation roads within the

mining pit and within the 15 year mine pit area and also to take up repair &

maintenance, as shown in the attached Plan (Annexure-2) as & when required.

The haul roads and lignite transport road, wherever required shall be

constructed to allow uninterrupted movement of trucks for loading of lignite

having alignments and specifications approved by GIPCL. After acquisition of

approximately 491.90.34 hectares of land, the proposed diverted lignite

transportation road shall be constructed and maintained by GIPCL.

2. GIPCL reserves full rights to use such roads, which are, constructed by the

contractor without any liability whatsoever devolving on GIPCL.

3. Water for dust suppression, cleaning, drinking etc., shall be arranged by the

Contractor at its own cost and expenses.

4. The contractor shall make arrangements at its own cost & expenses for

sprinkling of water on outside road of about 1.2 km length, where the road is

unfinished and is a part of the District Panchayat road.

5. Cleaning of any spillage of lignite en-route of State Highway or Panchayat

Road/ GIPCL road and washing of the affected part of the road will be the sole

responsibility of contractor.

6. Manual cleaning of public road leading from Mosali chokdi to railway line if

required will be the responsibility of contractor.

7. The contractor may transport the Lignite by any other route at their own cost &

8. The contractor shall make arrangements at its own cost & expenses for

sprinkling of water on haul roads, mining faces, dump yards, etc. and take

adequate precautions for dust suppression.

9. To ensure the uninterrupted supply of Lignite through public road, contractor

shall liaison with public/ local leadership/ Government Officials, however.,

GIPCL will also take adequate steps if required for the above purpose.

10. Wherever, the village roads come under active mining/lignite transportation

route, the contractor shall provide an alternate pathway at a safe distance after

necessary documentation as required and away from mining operation/village

roads as per requirements at his own cost. Again, re-routing of the village road

is also under the scope of Contractor at his own cost.

11. Diversion of Nallah/ Drains is also under the scope of Contractor at his own

cost after getting necessary approval if any required.

5.2.2.12 Special Conditions of Work:

1. The Contractor shall exercise due care to excavate lignite cleanly and without

any intermixing with OB/ IB material. Similarly, care shall be taken by the

Contractor to avoid mixing of lignite with overburden/ Interburden or stones.

Contractor will ensure that stones are separated and removed at all stages of

lignite loading, crushing/ breaking/ sizing and re-loading the sized lignite.

2. The Contractor shall maintain, at no extra cost to GIPCL, an in-pit rolling

inventory of in situ lignite (over lain by thin OB) to the tune of approximately

next two months of lignite production during contract period.

3. The GIPCL may direct the Contractor to increase / decrease the level of lignite

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production during any period in accordance with the demand.

4. Modifications in the enclosed plans and sections governing working of the

Contractor shall be carried out at the discretion of GIPCL to suit the actual

conditions revealed during the course of operations and to meet exigencies of

work without any compensation to the Contractor.

5.2.2.13 Statutory Obligations:

1. All the directives issued by DGMS from time to time, shall be binding upon the

Contractor. The violations pointed out by DGMS during their visit shall be

complied by contractor.

2. The removal of Overburden/ earth excavation shall have to be done by the

contractor by preparing benches, from top to bottom, as per provisions of the

Occupational Safety, Health and Working Condition Code, 2020/ Rules/

Regulations and orders made there under & in force from time to time/

Scientific Study, by deploying mechanical equipment viz. Hydraulic Excavators

/ Shovels/ Dumpers, Drill, Dozers etc.

3. Contractor has to comply the Recommendations of 11th & 12th National

Conference on Safety in Mines as listed under:

a. Prepare written Safe Operating Procedure (SOP) for the work to be

carried out, including an assessment of risk, wherever possible and safe

methods to deal with it/them.

b. Provide a copy of the SOP to the person designated by the mine owner

who shall be supervising the Contractor’s work.

c. Keep an upto date SOP and provide a copy of changes to a person

designated by the mine owner.

d. Ensure that all work is carried out in accordance with the Statute and

SOP and for the purpose he may deploy adequate qualified and

competent personnel for the purpose of carrying out the job in a safe

e. For work of a specified scope/nature, develop and provide to the mine

owner a site-specific code of practice.

f. Ensure that all sub-Contractors hired by him comply with the same

requirement as the Contractor himself and shall be liable for ensuring

compliance all safety laws by the sub-Contractors.

g. All persons (including lignite truck drivers & helpers) deployed by the

Contractor for working in a mine must undergo vocational training,

initial medical examination, PME. They should be issued cards stating

the name of the Contractor and the work and its validity period,

indicating status of VT & IME.

h. Every person deployed by the Contractor in a mine must wear safety

gadgets to be provided by the Contractor. If Contractor is unable to

provide, owner/agent/manager of the mine shall provide the same at the

cost of the Contractor.

i. The Contractor shall submit to DGMS returns indicating – Name of his

firm, Registration number, Name and address of person heading the

firm, Nature of work, type of deployment of work persons, Number of

work persons deployed, how many work persons hold VT Certificate,

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how many work persons undergone IME and type of medical coverage

given to the work persons. The return shall be submitted quarterly (by

10th of April, July, October & January) for contracts of more than one

year. However, for contracts of less than one year, returns shall be

submitted monthly.

4. The Contractor shall be responsible for arranging requisite manpower, its

training and medical examination and shall also fulfil the provisions of Mining

and Labour laws, PF Act and Rules, Contract Labour Laws, the workmen

compensation Act etc., pertaining to employment of labour and other statutes in

force from time to time.

5. The Contractor shall comply with the provisions of the Occupational Safety,

Health and Working Conditions Code, 2020 (OSH Code), and all rules,

regulations, notifications, amendments and orders issued thereunder, and shall

indemnify and keep indemnified GIPCL against any penalties, prosecutions,

fines, damages or losses arising out of or resulting from any non-compliance by

the Contractor.

6. The Contractor will be required to obtain License from the office of the Labour

Commissioner for the required strength of labour, before commencement of

work at site and the same shall be maintained updated and valid throughout the

currency of the contract.

7. If any amount becomes payable by GIPCL as a result of any claim or

application in terms of the provisions or non-compliance of provision of the any

Acts and the Rules and Regulations, Bylaws or the Orders made there under, or

the safety codes applicable from time to time, such amounts shall be recoverable

from the contractor for which GIPCL will not be responsible for any

8. The Contractor shall also indemnify the GIPCL against any claims,

compensations, damages, loss, liquidated damages etc. for breach and / or non-

fulfilment of the prevailing Rules and Regulations and other statutory

provisions in force from time to time and applicable to the work during the

currency of contract.

9. The Contractor will provide air-conditioners in the operators’ cabin at his cost

10. The Contractor(s) will also arrange for IME and PME and shall comply other

statutory provisions of Law.

11. The contactor shall have liaison with DGMS officials, Coal Controller and

Officials from MoEF&CC/ GPCB. The contractor shall assist for revalidation

of EC of Mangrol-Valia from MoEF&CC.

12. Contractor shall on behalf of GIPCL, construct, maintain and operate as per

approved DGMS Circulars, DGMS Plans and DGMS Drawings at the approved

sites for First Aid Station, latrines, urinals and portable four numbers of rest

shelters of at least 10 X 10 Square Feet size etc, as required under various

statutory provisions within three months from the date of agreement & shall

maintain those properly.

13. The Contractor shall have the Oil & Grease trap, settling pond at various sites

directed by GIPCL officials ,arrangement for collection of Waste oil and shall

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comply with other terms & conditions of EC. The silting/settling ponds shall

be fenced properly to prevent the unauthorized entry.

14. In case of any Central/State Government directives regarding mining operation /

and execution of work related thereto, the same shall have to be strictly adhered

to and binding upon the contractor for implementation, for which GIPCL will

not be responsible for any compensation.

15. The Contractor shall abide by the provision of the Motor Vehicle Act for all his

machinery. Any consequences arising out of non-compliance of said Provisions

will be at the contractor sole risk and cost, for which GIPCL will not be

responsible for any compensation.

5.2.2.14 Digital Intervention:

Contractor must comply with the following digitalization standards as per the

recommendations of 12th National Conference on Safety in Mines:

a. Recommendation Clause No. 3.1.1: Details of every Initial Periodical Medical

Examinations conducted, and Initial Refresher Vocational training provided to

persons employed in mine(s) are to be uploaded onto an appropriately designed

Digital platform on a non-editable mode and also linked to the individual's

Aadhaar Number so as to be amenable for quick retrieval and for portability

wherever repaired.

b. Recommendation Clause No.3.1.2: The register of employees in Form-A are to

be maintained in Digital form along with Digital linkage to details in non-

editable form of Initial Periodical Medical Examinations conducted. Initial/

Refresher Vocational training provided and individual's Aadhaar number for

every entry made therein.

c. Recommendation Clause No.3.1.3: Biometric Attendance System for the

purpose of booking attendance of all persons employed in the mine(s) is to be

provided at locations as may be fixed by the Mine Manager in writing to ensure

that only persons with entry in the Digitized Form A register of employment as

mentioned above can book attendance for entry into the mine(s). Entries made

in the Biometric Attendance system' shall be retained permanently and shall be

easily amenable for quick retrieval when required. Whenever possible Aadhar

number based Biometric Attendance system' shall be implemented for booking

attendance. The GIPCL official shall have access to the biometric

attendance of all employees deployed in mine by contractor.

d. Recommendation Clause No.3.2.2: Every deployed machinery is accompanied

by a digitally generated pre-deployment fitness certification duly signed by the

concerned mine official.

e. Recommendation Clause No.3.2.4: In respect of operation of such machinery

comprehensive Digitized system shall be developed for:

1) Recommendation Clause No.3.2.4.1: Making available the details of

actual deployment to the shift officials within 15 minutes of the

commencement of the shift working hours.

2) Recommendation Clause No.3.2.4.2: Initial examinations of such

machinery by the engaged operator as per check-lists formulated in

accordance with DGMS guidelines, OEM stipulations, etc, and entering

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the findings through Digital kiosks/tools

3) Recommendation Clause No.3.2.4.3: Dissemination of the report of such

initial examination to all concerned officials as may be decided by the

Manager for ascertaining safe operating conditions of the machinery.

4) Recommendation Clause No.3.2.4.4: Regular maintenance at stipulated

intervals as per OEM stipulations/other guidelines and entering of

records thereof in the Digital history sheet of the machinery.

5) Recommendation Clause No.3.2.4.5: Making all information digitally

available to all concerned mine officials.

f. f. Recommendation Clause No.3.2.5: A system of Digital tracking of all

transportation machinery while in operation within the mine boundary shall be

g. Recommendation Clause No.3.3.1: Reporting by the engaged machine

operators, technicians, supervisors and statutory officials in non-editable form

so as to be amenable for immediate scrutiny by concerned persons at multiple

levels in the management hierarchy.

h. Contractor must also deploy digital system to track deployment of machines

through suitable fleet management systems to track live deployment of fleet,

sensors for diesel/fuel consumptions, sensors/meters for tracking availability

and utilization of equipment (using activity sensors), monitoring of machine

movement, lead, production and productivity of each machine and any other

KPIs as required by GIPCL.

i. Contractor shall also be liable to provide all the data and information from

Digital systems deployed on equipment to GIPCL on periodic basis in a format

compatible to integration with GIPCL’s own data management system.

j. It is clarified that GIPCL reserves the right to deploy its own Digital tracking

systems for equipment/ fleet over and above the basic requirement from

Contractor, if necessary.

k. In case Contractor does not comply with the Digital Intervention requirements

as per clause above, GIPCL will install the system at the risk and cost of the

contractor and cost incurred for the same shall be recovered from the RA bill of

contractor or from any dues available with GIPCL.

l. Change in law: Nothing in this contract shall entitle the contractor to claim

additional payment against the work executed or being executed or likely to be

executed upon the change in law by Government of India or State of Gujarat as

regards any taxes, liabilities arising out of work contract, judgments of court etc.

That nothing under the said laws shall create any additional liability on the

GIPCL over and above that set out herein. That unforeseen circumstances in the

working of the said contract shall not entitle contractor to abandon or demand

additional payment under a different head not originally mentioned here in and

hence nothing except what is contained in the present contract shall constitute

binding obligations between parties.

m. Interpretation: That no communication preceding or following the present

tender shall have any bearing on the terms and conditions set out here in. That

no contract, promise or obligation shall arise out of the said communication,

over and above what is set out there in below. That the terms contained here in

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constitute the entire bargain between the parties and shall not be interpreted in

the light of commercial correspondence between the parties.

n. Since, the use of mobile phones in the mine is prohibited. Hence, the

contractor’s supervisors shall use the Walkie Talky sets for the communication

in the mine area.

5.2.2.15 Dewatering & Pumping:

1. The Contractor shall make its own arrangements for pumping out water from

the pit at no extra cost to GIPCL, except electricity charges. Adequate

arrangements for preventing surface rainwater in-rush into the pit shall also be

made by the Contractor. Subsurface water will be taken care by pumping at

Contractor’s cost.

2. Considering average rainfall and catchment area, pumping arrangements will

have to be made by the Contractor at its own cost & expenses. Contractor shall

install sufficient nos. of pumps having capacity of around 2500 M3/Hr with

suitable head, along with all necessary accessories including pipes, cables,

panels etc. to discharge the water upto desired location at pit top.

Notwithstanding above, the contractor has to make sufficient arrangements for

dewatering of ground seepage water and monsoon water accumulated in the pit

as directed by the mine manager. The capacity of pumps shall be such that most

of the accumulated water shall be pumped out during monsoon or latest by end

of the December every year, leaving only small quantity of water required for

sprinkling and plantation purpose. In case of failure or inadequate arrangement

for dewatering, GIPCL shall carry out such activity by own arrangement or by

deploying other agency.

3. In case of any unprecedented situation, if water gets accumulated inside the pit

beyond the existing pumping capacity, pumping capacity is required to be

increased by the contractor at his own cost. In case of lack of electric power,

DG Set of suitable capacity may also be installed by the contractor at his own

cost, for the purpose of completing the dewatering in the given timeline.

4. Adequate drainage arrangements by installing suitable capacity pumps with

Energy Efficient Motor and pipe lines and construction of sump/ sumps will be

made by the Contractor at his cost for drainage of subsurface and rain water

within the pit and outside the pit upto the disposal Site. Disposal Site will be on

the Western side of the pit and discharge point will be decided by the GIPCL.

5. However, the discharge point will be within the mining lease area only.

Necessary ground water data should be properly looked in to by the Contractor

at his/ its end; It will be the sole responsibility of the Contractor to keep the pit

dry so to ensure uninterrupted mining operation, irrespective of quantum &

quality of water that is encountered in the course of execution of the Contract.

The disposal of water, as & when made will be keeping in view the

environmental laws & other relevant aspects. The cost of pumping of water &

mud handling (Excluding electricity bill) is to be included in the offered

turnkey lignite mining Rate.

6. The Contractor will make necessary arrangements for advance dewatering to

keep its face dry & safe in the Mine if required.

7. Further, about 2.50 Lakh CuM, estimated quantity of mud in liquid /

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semiliquid conditions may formed during rainy season of every year &

accumulated at the bottom of Sump. However, above quantity may vary by +/-

10.00%. The contractor shall remove/ handle accumulated mud in whatsoever

form with the help of Dumper-shovel combination/ pumped out by suitable mud

pumps or by combination of both to make the bottom of Sump dry. Further any

dump material which’s in semi solid form/ wet and accumulated at the bottom

of sump has also to be removed from the bottom of Sump to make the Sump

bottom dry & Clean. Mud accumulated in the previous years will also to be

handled by the contractor in the first operating year.

8. The handling of mud/ handling of semi solid material accumulated at the

bottom of the sump has to be completed not later than by month of March of

every year so that in pit dump stability can be ensured by back filling of OB/IB/

9. Contractor shall be responsible for dewatering of accumulated pit water during

monsoon period itself by maintaining PH of water nearby 6.50-8.00 with

appropriate method. Contractor shall prepare the sump in such a way that the

quality of accumulated rainwater does not deteriorate and the water should

remain of good quality so that it can be discharged safely. The pumping station

should be approachable in all weather conditions. Proper discharge of

accumulated water shall be under the scope of contractor by maintaining good

relationship with locality.

10. When it is not possible to pump out the mine water by electric pumps, necessary

diesel pump shall be installed to pump out the water from mine area.

5.2.2.16 Measures against fires & spontaneous heating of lignite:

1. All equipment operating in the mine and at workshop must be provided with

Automatic fire extinguishers as per the requirement of law. The firefighting

equipment so provided should be periodically inspected and maintained in

working order. A bound-paged book shall be maintained giving details and

location of all fire extinguishers along with dates of inspections and conditions

2. Contractor shall have a fire tender to deal with fire

3. Prevention, suppression and dealing with spontaneous heating/ fire in mine

working area of Valia lignite mine, dump or any other place under its control.

DGMS safety instructions shall be followed from time to time.

4. Contractor shall not uncover and keep the lignite faces exposed for a long time

to prevent spontaneous heating of Lignite. A thin layer of OB/IB shall be left

over the exposed lignite benches. This OB/IB layer should be removed at the

time of extraction and loading of lignite. Spontaneous heating and fires in

lignite stocks should be controlled by proper stacking and compaction by the

5. At Diesel filling station installed by Contractor in his camp and all precautions

as required under law for prevention of fire & unauthorized entry shall be taken

care by the Contractor. The arrangement of adequate firefighting apparatus/

equipments and taking approval from Petroleum & Explosive Safety

Organisation (PESO) shall be under the scope of contractor.

5.2.2.17 Quality Control of lignite:

Gujarat Industries Power Company Limited

1. The Contractor shall exercise due care to excavate lignite clearly and without

any inter mixing with overburden / Interburden material/ Stones. It should be

clearly understood that prime objects of raising lignite is to feed it to the power

plant, located at an approximate weighted average distance from Valia Mine

feeder breaker or lignite handling plant to SLPP Power Plant is approximately

16.50 km (One-way weighted average), for power generations. Consistency in

quantity & quality on day to day basis in supply of sized lignite (-250 mm) to

power plant is to be ensured by the Contractor.

2. Before start of a particular month the Contractor shall carry out seam sampling

to know the quality of Lignite and the following quality parameters shall be

supplied to GIPCL:

Sr. No. Parameter Specified Value

1 GCV (ARB) Minimum 2776.74 Kcal/kg

2 Ash Content (ARB) Maximum 7.91%

3 Total Moisture (ARB) Maximum 50.81%

4 Size of Lignite -250 mm

For Lignite having quality lower than as stated above, the Contractor shall

arrange for blending with higher grade Lignite to ensure for the following

range of quality parameters shall be supplied to GIPCL i.e. minimum GCV

(ARB) of 2776.74 Kcal/ kg with maximum Ash Content (ARB) of 7.91% and

maximum Moisture Content (ARB) of 50.81%.

3. The quality of lignite shall be determined by drawing Lignite samples at/ near

the Delivery Points by GIPCL’s laboratory. The method of sample collection

viz either by auto-sampler or manually, and the frequency of random sampling

will be determined by GIPCL. The representative sample will be divided in to

two Parts. First Part of the sample shall be tested at GIPCL’s laboratory and the

results furnished by GIPCL’s laboratory shall be final and binding on the

Contractor for the purposes of this Agreement. The Second part of the above

said sample shall be packed and sealed and analyzed only in case of any dispute.

The Contractor will depute his representative for collection and analysis of the

4. The sampling shall be done as per BIS (Bureau of Indian Standard). The

preparation of samples and testing/ analysis of Lignite samples shall be carried

out strictly in accordance with Applicable Standard and Procedures laid down in

BIS-436 (Part-I), (Part-II) & (Part-III).

5. Moisture and Ash shall be determined after equilibrating at 60% (sixty percent)

relative humidity and 40 (forty degrees) temperature as per the relevant clauses

of BIS Specification No. IS: 1350 (Part I) 1984. Determination of Gross

Calorific Value shall be carried out in accordance with procedure laid down in

BIS-1350 (Part II) 1970 or any subsequent revision thereof.

6. GIPCL’s laboratory shall furnish daily and monthly analysis report of Lignite to

7. The aforesaid analysis shall be final and binding. In the event of any dispute, the

second part of the sample shall be analyzed by appointing an independent

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agency jointly by GIPCL and Contractor and this analysis report shall prevail in

case of a difference between the result of the analysis made by GIPCL’s

laboratory and that of joint analysis. The 50% cost of such sampling shall be

borne by the contractor.

5.2.3 Mine Design Parameters:

While mining at Valia Lignite Mines, the Contractor shall adhere to the mine design

parameters as approved by DGMS and as detailed out in the below

Sr. Particulars Unit Value

1 Mine Bench Design Parameters

(Operating and Final Both):

1. Bench height Meters

2. Bench width Meters

3. Face Angle 60 Degree

2 Back Filled/In-Pit Dumps:

1. Height of each Lift (upto 30.00 Meters