OIL FILTRATION DEVICE

Instructions for Submitting offer

(i) Bidder must strictly comply with these instructions while submitting the offer.

(ii) Bidder to categorically confirm that offer submitted is as per instructions given herein

Sl.No Clause Bidder Confirmation

1 Please submit your Quotation in TWO PARTS (Technical Bid & Price Bid) in the prescribed format uploaded on e-portal. Also ensure that Price Bid should not be uploaded in any form with Technical bid (Unpriced Bid). Further, price bid is to be submitted strictly in the "prescribed file only for price bid" attached with the tender document. (Please note that prices in any form should not be indicated in any file like 'pdf' files/ 'separately uploaded files with offer' etc. other than the prescribed price bid file given in tender documents.) Offers indicating price in Technical bid (Unpriced Bid) in any form will be treated as unresponsive and will be summarily rejected. Submitting only one bid with rates and technical details as a single bid will be rejected. Bidders in their own interest are advised not to indicate prices in any form/file that are part of technical bid and gets opened with technical bid.

2 Response to bid through e-procurement should be uploaded in the e-portal only. Bids (Technical Bid and Price Bid) submitted in any other form, such as courier/ post/ in-person/ fax/ telegram/ telex, shall not be accepted against this Tender. No hard copy of the offer is to be sent. The detailed technical literature is to be uploaded in PDF format. HAL will not be responsible for inability of vendor to upload the tender documents in e-Procurement portal. Bidders are advised, in their own interest, to ensure that their bids are submitted well before the "Due Date & Time of Bid-Submission" of the Tender as HAL's "e-Procurement System" at https://eproc.hal-india.com will not allow submission of bids once the closing date and time of the Tender (i.e. Due Date & Time of Bid-Submission) is reached. HAL shall not be responsible if bidder is not able to submit the bid on account of failure in network / internet connection at bidder's end.

HAL will not be responsible for the loss or delay in receipt of tender documents/ tender in transit, inability of vendor to upload the tender documents in E-Procurement and HAL reserves the right to reject Late / incomplete tenders. Any change in bid after the "Due Date & Time of Bid-Submission" of Tender is not allowed. The bid submission closes as per schedule indiacted in NIT. Any change in bid after the "Due Date & Time of Bid-Submission" of Tender is not allowed. In respect of two bid system, technical bid will be opened on the tender opening date.

3 Technical Bid (UnPriced Bid) shall be opened as per schedule indicated on e-portal. The date fixed for opening of bid, if subsequently declared as holiday, revised date of schedule will be notified. However in absence of such notification, the bid will be opening on next working day at same time.

4 OEM/ Authorized Distributor participation:

Our company prefers to deal directly with OEM. Therefore, offers to be submitted directly by OEM and order shall also be placed directly on OEMs.

In case it is unavoidable and OEM authorizes distributor to submit offer on his behalf against the tender:

a) The authorization letter from OEM must be uploaded in pdf format. Tender received from authorized dealer / distributor / channel partner to whom RFQ was not sent, will not be accepted, if the tender is not accompanied with the authorization letter from the vendor to whom RFQ / tender enquiry was issued. Such authorization letter sould be pasted on envalop itself.

b) No distributor can represent more than one OEMs in a single tender for the same item/ product. If a distributor represents more than one OEM in same tender for same item/product, the distributor shall be disqualified from the tender and such offers shall be liable for summary rejection.

c) Either OEM or his authorized distributor can participate in the tender. If both of them participate, offer of OEM only will be considered.

d) The OEM shall verify the credentials of distributors authorized by them.

e) Following undertaking from OEM shall be enclosed with the offer.

(i) The authorized distributor is part of OEM standard distribution channel for all such customers and not exclusive for HAL transactions or specific to this tender.

(ii) After sales support shall be provide by OEM/(Authorized distributor).

(iii) Incase authorized distributor is made responsible for providing after sales Support by OEM and authorized distributor fails in doing that,OEM shall directly provide the after sales Support.HAL request in this regard shall be considered sufficient by OEM.

f) HAL may ask OEM/Authorized distributor to submit copies of purchase order of items quoted supplied to other reputed companies to ascertain the reasonablility of prices. Bidders failure in submitting such copies may result in rejection of offer.

5 Credentials to be submitted:

The following credentials to be submitted with each offer.

a) Indian Vendors:

I. Details of Business Establishment - Certificate of Incorporation, Memorandum of Association under companies Act 1956 / Partnership Deed etc. (as applicable to you)

II. In case of Proprietary Company/ Partnership Company where firm registration is not mandatory, Full address of office & proof thereof – certified from Notary

III. Copy of PAN

IV. TIN/ Excise/ Service Tax (as applicable to you) Registration No & proof thereof

b) Foreign Vendors:

I. Details of Business Establishment - A certified copy of the charter, statutes, or Memorandum and Articles of the company or other instrument constituting or defining the constitution of the company; and if the instrument is not in the English language, a certified translation thereof;

II. Full address of Registered office of the company/ firm & proof thereof – certified by Notary

III. Income Tax Registration number as per your country law & proof thereof

IV. Sales Tax Registration number as per your country law & proof thereof

6 Further, any technical literature/reference etc should also be uploaded on e-portal in pdf format..

7 Quotation must be in the unit in which the quantity is indicated in the enquiry. If it is otherwise, conversion data must be furnished.

8 You should quote price per unit and total price in figures & in words.

9 The schedule of items should not be changed.

10 Cost should be quoted separately for each of the following:

a) Basic Equipment ((Item-wise list with unit rate and total price, considering Warranty period as desired in Tender documents)

b) Installation & Commissioning, if required

c) Accessories – Standard & Special Accessories category to be shown clearly

(Item-wise list with unit rate and total price)

d) Tooling, if required as per NIT or Annexure-A

(Item-wise list with unit rate and total price)

e) Mandatory Spares/ Spares of Consumable nature required during warranty period, but not covered in warranty (Item-wise list with Qty reqd, unit rate and total price) for smooth running of equipment

f) Recommended Maintenance spares for 02 year period after completion of warranty period (if required as per NIT or Annexure-A; Period As per Annexure-A, if stated otherwise therein), for both Mandatory & Non-Mandatory category of spares required for smooth running of equipment. (Item-wise list with Qty reqd on year to year basis, unit rate and total price to be provided)

g) Comprehensive AMC after warranty (if required as per NIT or Annexure-A) starting from completion of warranty period, year-wise rate with applicable escalation formula, if any).

11 Spares & tools to be supplied free of charge (FOC) with the equipment shall be shown separately. List of such spares and quantity thereof needs to be provided.

12 Please indicate approximate net weight, gross weight and dimension of each package and equipment.

13 Govt guidelines in respect of SSIs, central Public Sector Undertakings etc. shall be applicable.

14 If you are unable to quote our please submit regret response.

15 The tenderers shall submit a certificate viz. "Certified that they have correctly and completely understood the requirement from the description, specification, drawing, part nos etc. and wherever alternative part numbers or materials are offered they would serve the purpose without any changes/ modifications to attachment parts. Certified also that in the event of supplied parts not being found suitable, the same would be replaced at vendor’s own cost and also extra cost and freight amount paid by the HAL will be refunded".

16 Agents / Agency Commission: The seller confirms and declares to the buyer that the seller is the original manufacturer or authorized distributor / stockiest of original manufacturer or Govt. Sponsored /Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMS) of the stores referred to in this offer / contract / Purchase order and has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract / purchase order to the Seller; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Seller agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Seller has engaged any such individual / firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract/ purchase order, the Seller will be liable to refund that amount to the Buyer. The Seller will also be debarred from participating in any RFQ / Tender for new projects / program with Buyer for a minimum period of five years. The Buyer will also have a right to consider cancellation of the Contract / Purchase order either wholly or in part, without any entitlement or compensation to the Seller who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract / Purchase order along with interest at the rate of 2% per annum above LIBOR (London Inter Bank Offer Rate) (for foreign vendors) and Base Rate of SBI (State Bank of India) plus 2% (for Indian vendors). The Buyer will also have the right to recover any such amount from any contracts / Purchase order concluded earlier with Buyer.

17 HAL has not appointed any agent in India or outside India for procurement of any items and deals directly with vendors. In case any individual or firm approaches you posing themselves as authorized agent of HAL, it is requested that you should not entertain such claim and in addition inform immediately to HAL. Information in this regard may be sent to CM (IMM).

18 Please confirm if bidding firm/company is not debarred/blacklisted/ banned from business dealing by any other HAL Division/Govt of India etc at the time of submission of this bid.

19 Canvassing by tenderers in any form, including unsolicited letters on tenders submitted or post tender corrections shall render their tenders liable for summary rejection.

20 Please confirm that all information/attachment/data etc submitted with offer are true and correct. Please note that the bidder will be soley responsible for authenticity of submitted documents/data. In case at any stage, it is found that false declaration has been made suitable action as per norms will be initiated against bidder.

21 Disregard of any instructions, may result in your offer being ignored.

ANNEXURE-D Conditions of Tender (Two Bid) & Compliance matrix for Bidder Confirmation (i) The Tender documents consist of: • Invitation to Tender (NIT) * Technical Bid Format. * Price bid Format. • Annexure-A (Detailed Item specifications, Qty, Drawings, Specification Compliance Matrix etc.), • Annexure-B (Instruction for Submitting Offer), • Annexure-C (General conditions of Contract) and • Annexure-D (Conditions of Tender & Compliance Matrix for Bidder Confirmation) (ii) Tender conditions in Annexure-D shall apply to the extent that they are not superseded by provisions of the specifications of the Machines or unless specifically stated to the contrary in NIT and Annexure-A. (iii) Bidder must categorically answer all points in the space provided for ‘Bidder’s confirmation” in following Compliance Matrix.

Sl Description Bidder’s Confirmation

Indigenous supply

a) Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance.

b) In case of imported item is quoted by bidder, the prices quoted should be in the currency of the country of supply.

c) Additional information if required by HAL-ADL (like P.O. placed on your suppliers/OEMs for import contents etc.), will have to be provided, at any stage, in case of order placement.

a) Price quoted should be net FOB International Seaport / FCA International airport, export packed with no extra charge whatsoever.

b) If, for special reasons, bidder prices are Ex-Works or F.O.B. plant, bidder must prepay inland transportation’s. Port dues and shipment charges up to F.O.B. vessel at port of shipment and claim this amount of actual along with the price of the goods through bank. Bidder’s quotation should indicate clearly the extent of such charges.

c) Bidders to confirm that : The prices quoted are the lowest export price and is the same as they would normally quote to Govt. Department.

d) Bidder should indicate separately cost of services rendered in India if any.

e) Please also indicate status of export permit based on the present rules/regulations of your country and normal time frame for obtaining such export permission if an order is placed on you in near future and the same should be covered within the delivery schedule indicated.

f) The Harmonized System of tariff nomenclature against the items for which quotation is rendered should be indicated.

2 Taxes & Duties

Indigenous supply

Applicability of the Taxes (Sales Tax, Excise duty, Octroi etc) should be explicitly indicated by the bidder in his response either in percentage or in absolute terms. In the absence of this input the offer would be considered all inclusive.

In case the same is included, confirmation is required to be given that any variation will be to Bidder’s A/c.

If variation is in HAL’s A/c, present rates of Taxes & Duties included in the offer should be indicated clearly. If same is not indicated, variation will be to Bidder’s A/c.

In case Taxes/Duties are excluded, present applicable rate is to be indicated.

Please note if taxes and duties indiacted in Price bid only will be considered for evalaution.

If required by HAL, supporting documents for claiming taxes duties, levies shall be furnished along with supplies. Excise Duty will be paid only on production of sufficient documentary evidence or a certificate from the Supplier for having paid the Excise Duty at actual. The present rate and tariff details should be indicated.

Bidder to confirm that they abide by all the statutory requirements by Govt of India/ State Govts/ any other authority, related to taxes & duties - as applicable from time to time.

a) In respect of Foreign bidders, bidders has to bear all taxes, duties and levies payable in their country and HAL will bear all statutory levies, other than withholding tax and service tax, payable in India

b) Withholding Tax i) HAL would be deducting at source applicable Income Tax as per Government of India Rules applicable at the time of making payments in respect of services rendered in India. (Generally on the amounts towards services like training, technical assistance offered by the bidder and license fees). As per the Rules, Income tax has to be borne by the recipient of the Income and relevant certificate to this effect will be issued to the bidder on deduction of such amounts, if applicable.

ii) Bidder should bear the applicable withholding income tax in India. Tax would be deducted at source by HAL as per DTAA where the bidder could claim the benefit of double taxation in their country as per the bilateral agreement between the two countries. Certificate to this effect would be issued by HAL to enable the bidder to claim the benefit under DTAA.

iii) Bidder is required to indicate the PAN No. issued by Indian Income Tax Authorities.

Quoted prices are firm & fixed without any escalation whatsoever till the execution of order.

Indigenous supply

All Bank Charges including that of HAL's Bank shall be borne by supplier.

All Bank charges applicable outside India shall be to Vendor’s account.

Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 120 days from the closing date of enquiry and the materials of offered should be kept under provisional reservation for this quotation.

6 Country of Origin/Currency

Please indicate manufacturer's name and country of origin of the materials offered and confirm that prices are quoted in the currency of the country of origin/ countrty of supply.

Please clearly indicate Spl. Discount / Trade Discount/any other Discount, if any in your price bid.

Conditional discounts will not be considered in evaluation of tenders.

8 Liquidated Damages

For delay in delivery and completion of work.

Please confirm acceptance of Liquidated Damages @ 0.5% per week of delayed portion subject to a maximum of 10% of order value, in case delay is beyond contractual schedule.

9 Transit Insurance

In case quoted items are exclusive of Transit Insurance, the same shall be borne by HAL for which declaration to Insurance Co. (as per instructions in PO) shall be made immediately on despatch.

10 Security Deposit (SD) (If applicabe)

a) Wherever applicable the successful vendor, shall have to deposit 5% of the value of the order as Security Deposit within 15 days of receipt of the purchase order, by demand draft or bank guarantee in a prescribed format of H.A.L. from a schedule bank in India valid up to 60 days after the completion of contract period/last supply. This Security Deposit will bear no interest and will be returned only after the contract is completed to the entire satisfaction of H.A.L.

b) In case the contract is not executed to the entire satisfaction of H.A.L, the security deposit shall be forfeited, besides initiation of risk purchase action.

c) No claim will be entertained against HAL either in respect of interest, if any due on the security deposit or depreciation in value.

d) On due performance and completion of the contract in all respects, the security deposit will be returned to the vendor, without any interest, on presentation of absolute “No Demand Certificate” and upon return in good condition of any specifications, drawings, samples or any other property belonging to the purchaser, which may have been issued to the vendor. In case any claims or any other contract obligations (related to supplies excluding warranty) are outstanding, the bidder shall be required to extend the Security Deposit as required till such time the vendor settles all claims and complete such obligations.

e) Wherever SD is applicable, Loading factor of 5% shall be considered while evaluating the tenders (i.e. preparing Price Comparative Statement) for bidders who have not agreed for submission of Security Deposit.

f) It should be ensured that Bank Guarantee shall be free from all typographical error/ deletions/inclusions, riders etc, requires to be authenticated by bank signatory with official stamp

g) Foreign vendor may submit BG issued by foreign branches of banks operating in India. Where foreign branch does not have branches operating in India, the BG issued by the foreign bank will be confirmed by one of the scheduled bank in India. The charges of such confirmation will be borne by the foreign vendor.

h) In case, the supplier fails to submit the Security Deposit Bank Guarantee either in form of BG or DD, the deduction could be made from the first bill to appropriate towards Security deposit amount.

11 Payment Terms

Payment terms shall be as follows:

75% of supply portion on receipt of consignment at HAL premises. In case of foreign supplies, payment shall be effected through sight draft.

Balance 25% of supply portion and 100% of installation & commissioning charges after successful installation and commissioning against performance bank guarantee (if applicable) of 10% of order value valid till warranty/guarantee period as per HAL format (enclosed) from scheduled Bank in India / Bank of international repute (for foreign vendors).

12 Operational environment conditions

Bidder to confirm that Operational environment conditions such as temperature, air-conditioning, allowed dust level, power supply and other utilities, tropicalisation requirement, safety requirements etc. have been clearly indicated in the offer.

13 Installation/Commissioning

a) Please confirm that your offer includes Installation & Commissioning at HAL Works. Erection & Commissioning charges will be indicated separately.

b) The item shall finally be accepted after successful commissioning & trials at HAL premises.

c) All details for erection at site including Foundation drawing, utilities required and service requirement etc if any shall be intimated in advance as per General Conditions of Contract enclosed.

d) Approximate plan / schedule for installation & commissioning after site readiness confirmation by HAL is to be furnished along-with offer. The schedule submitted will be considered for fixation of final delivery in the event of ordering.

e) Any undue delay in installation & commissioning after site readiness confirmation will be treated as delay in supply and liquidated damage @ 0.5% per week of delay subject to 10% of total order value will be deducted from final payment, if delay is attributable to you.

f) If the item is found defective during installation & commissioning, any amount paid against delivery / through Bank will be treated as advance and interest at prevailing Bank rate will be recovered from any outstanding Bills for period of non performance of item. Warranty period to be increased accordingly.

Vendor shall confirm that free training shall be imparted to HAL’s Personal in the area of programming, operation, mechanical maintenance and electronic/electric maintenance at Vendor’s work and also during commissioning. Boarding, lodging & travel of HAL’s personnel shall be borne by HAL.

(i) Standard accessories:

Bidder to confirm that his offer includes all the standard and other necessary accessories to provide complete functionality as per technical specifications given in RFQ. The cost of such accessories will be considered as part of basic equipment cost for deciding L1 (lowest) offer.

If any functionality given in technical specifications is found lacking at later stage, the necessary accessories/ add-on parts will have to be provided free of cost by the supplier.

The free of cost accessories or accessories whose cost is included in quoted price of basic equipment, if any, will be shown clearly and separately.

If any accessories of this category are quoted at extra cost, item-wise qty, unit rate & total price shall be given. The cost of these shall be added while deciding the L1 (lowest) offer.[Price details shall be submitted with Price bid only (and not in technical bid), if quotation is asked in two bid system.]

(ii) Special accessories:

All accessories other than standard accessories are to be shown as special accessories. The complete information & functionality provided by these to be given clearly in the offer. The cost of such accessories will be shown separately (item-wise).

[Price details shall be submitted with Price bid only (and not in technical bid), if quotation is asked in two bid system.]

HAL-ADL shall reserve the right of buying special accessories (full/ partial/none) along with the system.

16 Special Tools etc.

Bidder to confirm that his offer includes supply of one set of special Service Tools & Hardware Kit along with M/c.

Please confirm that quoted items bear a warranty of 12 months (Warranty period will be considered as per NIT & Annexure-A, if stated otherwise therein) from the date of handing over after successful commissioning against defective design, workmanship, material & non-conformity to intended specification/ performance.

During warranty minimum uptime of 95% shall be ensured failing which warranty period shall be deemed to be proportionately extended.

In case of any software item/ license is involved, any new version/ upgrades released for the same during the period will be provided free of cost. Necessary support will also be provided for installing/ using them.

Maintenance at site of equipment installation during Warranty period shall be free. Bidder to confirm that prompt after Sales Service shall be provided. Supplier will have to attend warranty calls within 48 hours notice.

During Warranty period defective items shall be replaced/repaired free of cost. All expenses including those on Transportation/ Insurance shall be to Vendor’s A/c.

Arrangements for after sales service and maintenance (authorized service centre) in India on site during warranty & post warranty period should be clearly indicated providing with name, address, phone, fax, contact person, infrastructure along with spare parts inventory held by your Authorized Technical Service Center. The vendor to indicate the validity period of authorization for the technical service center.

If the after sale service support details, as desired above is not submitted, offer may be declared incomplete and liable to be rejected.

18 Performance Bank Guarantee (PBG) (If applicabe)

Wherever applicable, Seller shall furnish a performance Bank Guarantee for 10% of order value valid till end of the guarantee/ warranty period as per HAL’s format enclosed from a reputed bank in India preferably from Nationalized Bank. In case of foreign bank confirmation charges shall be borne by supplier. It should be ensured that Bank Guarantee shall be free from all typographical error/ deletions/inclusions, riders etc, requires to be authenticated by bank signatory with official stamp Foreign vendor may submit BG issued by foreign branches of banks operating in India. Where foreign branch does not have branches operating in India, the BG issued by the foreign bank will be confirmed by one of the scheduled bank in India. The charges of such confirmation will be borne by the foreign vendor. In case, the supplier fails to submit the Performane Bank Guarantee either in form of BG or DD, the deduction could be made from the final bill amount to appropriate towards PBG.

OFFER IS LIABLE FOR SUMMARY REJECTION IN CASE PBG CLAUSE IS NOT AGREED.

19 Spares - During Warranty Period:

Bidder shall mandatorily furnish the item-wise list of all spares that are necessary to be changed/ will be required for smooth running of the supplied system, but not covered in the warranty (generally called mandatory spares or spares of consumable nature) considering 16hrs/day utilization.

(Average utilization will be considered as per NIT or Annexure-A, if stated otherwise therein)

The item-wise qty & price list (unit price & total price) of these spares shall be furnished along with the offer. [Price details shall be submitted with Price bid only (and not in technical bid), if quotation is asked in two bid system.]

If no such list is furnished, it will be considered that no such items will be required during the warranty period and vendor will supply them free of cost, in case any items requirements arise in future.

The cost of these spares shall be considered while deciding the L1 (lowest) offer.

If the quotation for spares, as desired above is not submitted, offer may be declared incomplete and liable to be rejected.

20 Spares - Post-Warranty Period (if required in NIT or Annexure-A)

Bidder shall furnish the item-wise list of recommended spares for total period of 02 years after completion of warranty for smooth running of the supplied system considering 16hrs/ day utilization (total period & average utilization will be considered as per NIT & Annexure-A, if stated otherwise therein).

The items will be categorized in mandatory and non-mandatory spares category. Mandatory spares list submitted against this para shall normally match with the list submitted for mandatory spares during warranty period.

The item-wise qty on yearly basis & price list (unit price & total price) of both categories of spares shall be furnished along with the offer. The complete information & functionality provided by these to be given clearly. [Price details shall be submitted with Price bid only (and not in technical bid), if quotation is asked in two bid system.]

HAL-ADL shall reserve the right of buying these spares (full/ partial/none) along with the system/equipment.

If the quotation for spares, as desired above is not submitted, offer may be declared incomplete and liable to be rejected.

21 Comprehensive Annual Maintenance Contract (CAMC) for Post warranty period (if required in NIT or Annex-A):

a) Bidder shall furnish the offer for Comprehensive Annual Maintenance Contract for 04 years after completion of warranty period on year to year basis. If required, a suitable price escalation formula may be quoted at the time of submission of bid. (CAMC period, terms & conditions will be considered as per NIT & Annexure-A, if stated otherwise therein)

b) Spares – All maintenance spares except spares of consumable nature given against Para 19 (i.e. mandatory spares list not covered in warranty) will be covered in CAMC. The defective spares will be replaced with brand new spares only and no refurbished spares shall be allowed for maintenance.

The mandatory spares to be given considering normal operation on two-shift basis at average utilization of 16 hrs/day and 5000 hrs/year.

The CAMC terms & conditions will be:

(i) Preventive Maintenance plan – to be submitted with offer

(ii) Preventive Maintenance - One visit by competent engineer at the beginning of each quarter i.e. 04 visits in a year, as per Preventive Maintenance plan given

(iii) Breakdown Maintenance – On call basis, to be attended at the earliest and within 24 hours of the notice

(iv) Uptime – Minimum uptime of 95% to be ensured. It shall be certified by HAL engineer-in-charge.

(v) Logbook – Preventive/ Breakdown Maintenance logbook to be maintained at site of installation/ HAL in which details shall be logged by maintenance engineer & certified by HAL designated engineer-in-charge.

(vi) Payment term – Payment at end of each quarter after satisfactory performance certification from engineer-in-charge. All taxes (CST/VAT & Service tax) to be quoted clearly, otherwise offer will be considered inclusive of taxes & same shall be borne by the bidder.

(vii) Payment shall be made through ECS/RTGS for Indian vendors and through wire transfer for foreign vendors.

(viii) Penalty – If machine remains under breakdown for more than 48 hours after the complaint notice, penalty shall be deducted @ 0.5% per week maximum up to 10% of quarterly payment, if delay is attributable to you.

(ix) PBG – Seller shall furnish a performance Bank Guarantee for 10% of CAMC order value valid till end of the CAMC period as per HAL’s format enclosed from a reputed bank in India preferably from Nationalized Bank. In case of foreign bank confirmation charges shall be borne by supplier. If seller fails to maintain the minimum of 85% uptime due to reasons attributable to him, HAL shall reserve the right of forfeiting the PBG or proportionately extending the CAMC period at same prices.

(x) The maintenance services will be provided at installation site. However, in case situation demands that equipment/ machine to be sent to works for maintenance, transportation/insurance or any other charges shall be to sellers account. The same will be done with the permission of HAL designated engineer-in charge.

(xi) In case of any software item/ license is involved, any new version/ upgrades released for the same during the period will be provided free of cost. Necessary support will also be provided for installing/ using them.

d) HAL-ADL shall reserve the right of entering CAMC after completion of warranty period. The decision of HAL shall be binding in this regard.

e) Item-wise Cost of mandatory spares during CAMC on year to year basis (i.e. spares & prices for 1st year, 2nd year, etc. during CAMC - after completion of warranty period) shall be given separately in the offer of CAMC. If required, suitable escalation formula may be given.

Bidder should also confirm that if quoted spare parts fall short for normal operation as stated above, the additional spares shall be supplied free of cost.

f) Cost of CAMC and mandatory spares during CAMC period shall be considered while deciding the L1 (lowest) offer, if CAMC is asked for in NIT or Annexure-A.[Price details shall be submitted with Price bid only (and not in technical bid), if quotation is asked in two bid system.]

g) CAMC period, terms & conditions will be considered as per NIT & Annexure-A, if stated otherwise therein. No counter offer for CAMC will be considered. If the quotation for CAMC, as desired above is not submitted, offer may be declared incomplete and liable to be rejected.

22 Pre Dispatch Inspection :

HAL at its option may decide to carry out Pre Dispatch Inspection at vendor's premises. Please indicate cost involved, if any seperately.

HAL may at it's option decrease Qty/reduce items of the quote. Quoted prices by vendor shall remain valid.

Tenderers should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

24 Life-time Support:

Bidder to confirm that spares will be available for lifetime support of the machine.

Bidders should also indicate the likely lead time for spares in case of placement of order. Further before closing production line of spares, Bidder will give minimum 1-year notice to enable purchaser to provision necessary spares or vendor will supply drawings/ specification of spares to HAL.

Bidder shall also indicate infrastructure for life time support from the nearest possible place. The name of contact persons & other details, address, telephone nos etc will also be provided with the offer.

The life time support of machine with respect to spares will be an important parameter in evaluation of bids.

If details about life time support as desired above is not submitted, offer may be declared incomplete and liable to be rejected.

25 Previous Customer Reference

Please furnish list of previous customers to whom you have supplied similar items indicating technical parameter vis-a-as the tender and also enclose copies of relevant purchase order in support.

Vendor should also indicate telephone, fax, contact person, P.O. No., Value and year of supply etc. of their previous customers.

Please state whether you have supplied similar equipment in other Central/ State Govt, PSUs/ other reputed organizations in India. If yes, pl provide the brief details.

26 Income Tax Return

Please furnish latest Income Tax return submitted.

27 Documentation

Please confirm that your offer includes supplies of documentation as per details given in General Conditions of Contract.

28 Repeat Order

Please confirm that quoted price will be valid for placement of repeat order within one year from the date of supply.

29 Rate contract

In case Bidder has entered into Rate Contract with DGS&D, the Rate Contract Reference to be sent to HAL along with the quotation. Bidder is required to certify that prices quoted are the same as applicable to DGS&D and other Government Departments. DGS&D Rate Contract holders should state whether they are agreeable for supply at DGS&D Rate Contract Rates in the event of placement of order by us on HAL's own order form.

30 FALL Clause:

a) The price charged for the stores supplied under the contract shall be in no event exceed the lowest price at which the contractor sells the stores or offers to sell stores of identical description to any persons/organizations including the purchaser of any department of the Central Govt. or any Dept. of the State Govt. or any statutory undertaking of the Central or State Govt., as the case may be during the period till the performance of the supply order placed and during currency of the contract is completed.

b) If at any time during the said period, the contractor reduces the sales price, sells or offers to sell such stores to any person/organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, he shall forthwith notify such reduction/sale or offer to sale to the Hindustan Aeronautics Limited and the price payable under the contract for the stores supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced.

31 General Conditions of Contract

(i) Any order resulting from this tender shall be governed by terms & conditions mentioned in “General Conditions of Contract” of HAL at Annex-C. Thus any vendor quoting against this tender shall be deemed to have read & understood these terms & conditions. And to have quoted subject to these terms and conditions.

(ii) Any deviation should specifically be indicated against respective clause otherwise terms & conditions shall be deemed to be accepted by vendor.

32 Order Acceptance

The supplier will give acceptance of orders by written acceptance within a period of two weeks following receipt of order. The receipt of acceptance by HAL shall be decisive for the observation of deadlines mentioned in P.O.

33 The supplier shall notify HAL without undue delay, if and as soon as it becomes apparent that he will be unable to meet the delivery or, as the case may be, the performance date. The acceptance of a late delivery or services by HAL does not contain any waiver of liquidated damages or compensation claims.

34 Confidentiality

The Supplier shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Supplier or on behalf of the Supplier and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Supplier except as far as may be necessary for either party to carry out its obligations under this Contract.

HAL may demand observance of further security regulations.

35 Product Liability

The supplier shall meticulously examine its deliveries for defects and undertakes to do everything feasible in order to avoid any product liability. If HAL is held responsible by a third party because of the defectiveness of a product and if the defectiveness is due entirely or in part to a defect of the Supplier’s delivery, HAL may instead of compensation of all losses also demand indemnification vis-à-vis the third party. The Supplier’s obligation to pay damages shall also include the costs of a precautionary recall measure in order to prevent damage, if this is appropriate.

The Supplier shall indemnify HAL against any liability based on claims that the deliveries and services of the Supplier intentionally or negligently infringe any third-party rights. In this case, the Supplier shall indemnify and hold harmless HAL on first written demand from all cost, expenses and payment obligations arising from the infringement. HAL shall refrain from concluding any agreements with the third party related to the infringement, in particular from any settlement agreement, without the Supplier’s prior approval.

36 The supplier is not authorized to sub-contract third parties without the prior written consent of HAL. The unauthorized subcontracting to third parties entitles HAL to rescind the contract in whole or in part and to claim damages.

37 In the event of a dispute between the parties, HAL shall be entitled to withhold the payment of any disputed invoice until resolution of such dispute.

38 a) The tender will be evaluated on line item basis unless stated specifically package-wise/otherwise.

b) Taxes & Duties - while evaluating L1 , to be loaded - as applicable, if not inclusive in the quoted prices.

c) Bid received in different currency will be converted to Indian Rupees for evaluation. Currency Conversion rate as per Company Policy (i.e. prevailing on the bid opening date will be considered for evalaution of L1 vendor.)

d) Unless specifically mentioned as 'desirable', all RFQ parameters at Annex-A shall be considered 'mandatory'/'Essential'. Offers not fulfilling the mandatory conditions shall be liable for rejections and the offers in variance to 'desirable' condition shall be considered but with corresponding loading, in tender evaluation.

e) Cases involving different cash outflows in successive years: While evaluating the bids covering a longer period (more than one year), the quoted prices pertaining to second year onwards (beyond 12 months from the last date for submission of bids-as per NIT), i.e. cash outflow from HAL to the Vendor/Contractor/Service provider from 13th month onwards are to be discounted to the net present value (NPV) as per company procedure for comparing the bids on equitable basis and deciding the lowest evaluated responsive bid. In case CAMC is asked for, CAMC rates will be discounted to NPV. The discounting rate shall be as per Company policy (Prime Landing rate at the beginning of the bid opening month.) All bidders are required to indicate year-wise and currency-wise amount in their price bid. In case a bidder does not provide year-wise cash flow details in price bid, the amount quoted in their price bid will not be discounted for comparison purposes.

f) If two or more bidders quote the same price, HAL reserves the right to seek revised offer from the same bidders and placing order on revised L-1 offer. If same situation prevails then HAL reserve the right to place order on any of them.

g) If the lowest bidder has not offered full quantity, for the balance quantity HAL reserves the right to source from other bidders at L-1 price.

h) Loading Factors while evaluation of L1 vendor: Deviation on following aspects of RFQ will be suitably loaded while evaluating L1 status assuming RFQ terms as base:

i) Delivery Term - Loading for Packing, Forwarding, Freight & Insurance (upto HAL Lucknow) at actuals if quoted 'extra' by bidder. If not quoted, suitable loading as per Company/ Division policy. If Delivery term is inclusive of all, no loading on this account.

ii) Payment term - Suitable loading as per Company policy considering the following: - Weightage Factor 2% - Interest rate - Prime Landing Rate for Payment in INR / LIBOR rate for payment in Foreign currency - Bank charges as per Company policy/ Division Policy - LC Charges as per Company policy/ Division Policy

iii) Delivery Lead Time - Suitable loading as per Company policy considering Weightage Factor 1% and (Difference period in months between Required Delivery time & Offered Delivery time, if difference is more than 03 months, unless otherwise specifically stated). No preference for early delivery, unless otherwise specifically stated in tender.

iv) LD - Suitable loading as per Company policy considering Weightage Factor 2% and (Difference in LD % agreed w.r.t standard LD clause % of this tender)

v) SBG - Suitable loading as per Company policy considering Weightage Factor 5%, if SBG is applicable

vi) Warranty Period - Suitable loading as per Company policy considering Weightage Factor 2% and (Difference period in Required Warranty Period & Offered warranty Period)

vii) Variance with parameters categorized as 'Desirable' in 'Annex-A', if any. Loading as per weigtage factor (ifany) given in Annexure-A for variance with parameters catageorised as desirable in Annexure-A .

39 Please indicate point-wise deviation, if any to technical/ commercial terms.

Please confirm that your offer is in conformity with tender documents, wherever your offer is silent.

40 When counter terms and conditions of business have been offered by a tenderer, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL.

41 HAL is not bound to accept the lowest or any quotation or assign any reason for non-acceptance and reserves the right of accepting the whole or any part of the quotation or part of the quantity offered and you must supply the same at the rate quoted.

42 Grievance redressal of bidders shall be as per company policy.

Specific point-wise confirmation without any deviation of above clauses needs to be indicated by Bidder failing which offers may be rejected

Hindustan Aeronautics Limited Accessories Division, Lucknow-226016

Technical Bid (Note: Price, in any form, not to be indicated here)

Tender No: W320/15/134/1

BIDDDER's ADDRESS

Offer Reference No.

Phone No. Fax No.

Company Registration No/ Details

PAN No. TIN No.

Contact Person Details:

Order to be placed on:

Security Deposit Not Applicable for this tender

Performace Bank Guarantee Not Applicable for this tender

A) Cost of Equipment including Warranty period (To be quoted for Warranty period as given in NIT or Annexure-A) :

Sl No. Description Qty Unit Of Meas. Currency of quote Unit Rate (Not to be quoted here in Tech Bid) Total Amount (Not to be quoted here in Tech Bid) Quoted in Price Bid (Yes/no) Make and Model No. (If Applicable) REMARKS

1 OIL FILTRATION DEVICE AS PER ANNEXURE A 01 NO.

2 Standard Accessories

3 Mandatory Spares/ Spares of consumable nature not covered under warranty BUT required for normal operation of equipment during the warranty period

4 Packing Charge, if any

5 Forwarding Charge, if any

6 Freight, if any

7 Errection & Commissioning

8 Training (if not Free of Cost)

9 Any other charges

B) Cost of CAMC after expiry of Warranty period (To be quoted if asked in NIT or Annexure - A, CAMC period as per NIT or Annexure-A):

Sl No. Description Qty Unit of Meas. Currency of quote 1st year Rate (Not to be quoted here in Tech Bid) 2nd Year Rate (Not to be quoted here in Tech Bid) 3rd Year Rate (Not to be quoted here in Tech Bid) 4th Year Rate (Not to be quoted here in Tech Bid) Total Amount REMARKS

1 CAMC - Services

2 CAMC - Spares (Spares covered under CAMC)

3 Mandatory Spares/ Spares of consumable nature not covered under CAMC BUT required for normal operation

C) Tax Break-up Detials: Mention Items/Services on which tax is applicable Tax Rate Indicate Tax quoted are Inclusive or Extra (Incl/Extra)

3 CST against Form C - if applicable

5 Taxes on CAMC:

7 ANY OTHER TAX

D) Please indicate DELIVERY SCHEDULE

Time required for Installation and commissioning after written site readiness confirmation from HAL

(1). ADDITIONAL SHEET may be used for giving detailed break-up or any other information (like Accessories details, Spares details, options quoted etc.)

(2). If bidder wishes to offer more than one options, the same can can be quoted in additional sheet.

(3) Please submit your offer in accordance to instruction for submitting offer at Annexure'B'. Kindly fill the compliance matrix.

(4) All our orders as a result of this enquiry will be governed by HAL General Conditions of Contract enclosed at Annexure'C'.

(5) Kindly enclose duly filled format of AGREED TERMS & CONDITIONS (Annexure'D') alongwith your Technical bid. Kindly fill the compliance matrix.

ATTENTION IS DRAWN TO THE FOLLOWING:

1. It is advised to deal directly with HAL representative who is the signatory to this document.

2. For general correspondence other than submission of quotations kindly make use of the (E-mail ID):[email protected], [email protected] or fax no 0522-2340347

3. You have to indicate your Permanent Account Number (PAN)/ TIN Number on your quotation as it is a mandatory requirement.

4. Our Excise Registration No. AAACH3641REM019. .

5. Quotation should clearly mention: Delivery Quoted, Price Quoted with Place of Delivery, Terms of Payment,Warranty.

Hindustan Aeronautics Limited Accessories Division, Lucknow-226016

Tender No: W320/15/134/1

BIDDDER's ADDRESS

Offer Reference No.

Phone No. Fax No.

Company Registration No/ Details

PAN No. TIN No.

Contact Person Details:

Order to be placed on:

Security Deposit Not Applicable for this tender

Performace Bank Guarantee Not Applicable for this tender

A) Cost of Equipment including Warranty period (To be quoted for Warranty period as given in NIT or Annexure-A) :

Sl No. Description Qty Unit Of Meas. Currency of quote Unit Rate Total Amount Quoted in Price Bid (Yes/no) Make and Model No. (If Applicable) REMARKS

1 OIL FILTRATION DEVICE AS PER ANNEXURE A 01 NO.

2 Standard Accessories

3 Mandatory Spares/ Spares of consumable nature not covered under warranty BUT required for normal operation of equipment during the warranty period

4 Packing Charge, if any

5 Forwarding Charge, if any

6 Freight, if any

7 Errection & Commissioning

8 Training (if not Free of Cost)

9 Any other charges

B) Cost of CAMC after expiry of Warranty period (To be quoted if asked in NIT or Annexure - A, CAMC period as per NIT or Annexure-A):

Sl No. Description Qty Unit of Meas. Currency of quote 1st year Rate 2nd Year Rate 3rd Year Rate 4th Year Rate Total Amount REMARKS

1 CAMC - Services

2 CAMC - Spares (Spares covered under CAMC)

3 Mandatory Spares/ Spares of consumable nature not covered under CAMC BUT required for normal operation

C) Tax Break-up Detials: Mention Items/Services on which tax is applicable Tax Rate Indicate Tax quoted are Inclusive or Extra (Incl/Extra)

3 CST against Form C - if applicable

5 Taxes on CAMC:

7 ANY OTHER TAX

D) Please indicate DELIVERY SCHEDULE

Time required for Installation and commissioning after written site readiness confirmation from HAL

(1). ADDITIONAL SHEET may be used for giving detailed break-up or any other information (like Accessories details, Spares details, options quoted etc.)

(2). If bidder wishes to offer more than one options, the same can can be quoted in additional sheet.

(3) Please submit your offer in accordance to instruction for submitting offer at Annexure'B'. Kindly fill the compliance matrix.

(4) All our orders as a result of this enquiry will be governed by HAL General Conditions of Contract enclosed at Annexure'C'.

(5) Kindly enclose duly filled format of AGREED TERMS & CONDITIONS (Annexure'D') alongwith your Technical bid. Kindly fill the compliance matrix.

ATTENTION IS DRAWN TO THE FOLLOWING:

1. It is advised to deal directly with HAL representative who is the signatory to this document.

2. For general correspondence other than submission of quotations kindly make use of the (E-mail ID):[email protected], [email protected] or fax no 0522-2340347

3. You have to indicate your Permanent Account Number (PAN)/ TIN Number on your quotation as it is a mandatory requirement.

4. Our Excise Registration No. AAACH3641REM019. .

5. Quotation should clearly mention: Delivery Quoted, Price Quoted with Place of Delivery, Terms of Payment,Warranty.

COMPLIANCE MATRIX W320/15/134/1

S. No. PARAMETER DESCRIPTION COMPLIANCE (Yes/No)

1 Processing Capacity 2000 LPH

2 Suitability Capable of cleaning Hydraulic oil

3 Oil cleaning Capacity Up to 2 micron or better

4 Trolley mounted Having wheels of suitable size for to and fro motion

5 Motor 2 HP, 3 Phase AC, 415+10% V,50Hz Make: Seimens/Kirlosker/ABB/Crompton/Equivalent reputed brand

6 Pump Suitable for generating minimum head of 8kg/cm square

7 Flexible hoses 5 meters min

8 Installation and commissioning to be carried out by the vendor