E-Tender for selection of Agency for organizing International Day of Older Persons, 2025 at Bhubaneswar

Amount

Advertisement and Publicity

Plain Hoardings (10 ft x 12 ft each) – Printing and installation with flex in iron frame and bamboo at event places

Road Standee (3ft x 6 ft each) in iron frame to be installed at the venues (theme will be different for yoga, health camp, registration, main event etc.)

Box Gate (15 ft x 12 ft x 4 ft each) as per the entry gate size with flower decoration at the Rabindra Mandap (official venue), IG Park (yoga session)

T-shirt for Participants (Off white, Half sleeve with collar, sports material, printed with Department logo and International Day of Older Persons, 2025 Size-40 (150) Size-42 (250) Size-44 (220) Size-46 (80)

T-shirt for Department Officials (Half sleeve with collar, Dual coloured (different body colour), cotton blend with good texture, temporary logo pasted on the T-shirt) Size-40 (50) Size-42 (80) Size-44 (40) Size-46 (20) Size-48 (10)

Design and Printing of Invitation Cards (to be supplied at least one week before the program)

Outdoor arrangement at IG Park for yoga session

Temporary Stage with red carpet of size 15 ft * 15ft * 3 ft and Steps of 6 inch on two sides

Wings (10 ft x 8 ft) and Stage Facia branding

Banquet chair with white cover and table on stage for guests

Net carpeting of 4000 sqft at yoga place and carpeting at the main entrance of the venue

Yoga mat of standard size

Plastic chair for participants

Pagoda (12 ft * 10 ft) for Medical team and Registration with square table iron made (3 nos)

Pagoda (12 ft * 10 ft) for VIPs/ officials with banquet chairs (12), round table (2 nos)

Light & Sound system for outdoor event (mike(2 nos), sound box etc), table fan (4 nos) at registration counter, air cooler (4 nos) for VIPs along with power back up system

Anchor (male/ female)

Actor/Actress for fitness enthusiast

Yoga Instructor from the Department (will be paid by the event management agency)

Flower bouquet for the guests

Registration Document, Volunteer for registration, T-shirt distribution, crowd management and stage coordination at the venue in consultation with Department Staff

10/10 LED screen for audience

Persons for cleanliness and Hygiene

Outdoor Arrangements at Rabindra Mandap

Waterproof tent work with ceiling and net carpeting of Rabindra Mandap Premises for dining (approx.20000 sq ft)

Temporary Stall (10ft * 10 ft ) with cloth walling for health camps, exhibition, registration and multi-utility with chair, table, light and high speed standing fan connection two in each stall

Common Dining arrangement for participants with light and ceiling fan connection

Separate dining arrangement for Department officials and staff with light and ceiling fan connection (40* 40 size)

Plastic chair for participants and officials at dining place

Round Table iron made with cover for dining areas

Power Back up system for outdoor area

Animation cut out for photo purpose/ selfie zone on senior citizen theme

Volunteer for coupon collection, crowd management at dining helping sr. citizens during health check-up, dining etc

Installation of fire extinguisher

Signage for registration, health camp, dining, official meeting etc

Indoor Arrangement at Rabindra Mandap

Stage Background LED Screen(10ft*10ft)

Wings (8ft * 8 ft)

Standie below the stage inside the hall

VIP Chair with glass table for guests on the dais and table tops (nameplates)

Flower Decoration on the stage

Diya, candle, ghee etc. for inauguration

Registration desk at the entrance with 2/3 volunteers for registration of participants

VIP Guest folder of standard quality with pen, conference pad

Jute/paper folder of good quality for participants (printed) along with a pen, conference pad and food coupon for breakfast, lunch and hi-tea

Folder with food coupon for Media persons

Decorative flower pots, uttariyas of standard quality, memento for felicitation of guests on the dais

Flower bouquet for welcome of guests

Glass and glass water bottle for guests on the dais

VIP snacks for the guests on dais (preferably dry fruits in wrapped plates/ bowls)

Anchor and dais for addressing the gathering

Hostess for Stage coordination

Documentation (Photography & Videography)

One Video Camera (HDV) with camera man for video recording and live telecast of programs

Still Photography

Video documentation of the entire event for submit to the Department

CATERING:

Tiffin packet for participants at 8.00 AM at IG Park (One fresh sandwich and sauce, Two Ragi Cookies, One Ragi Ladoo, One fresh vegetable cutlet, one fresh banana, one fruit juice/ glucose pack of 150 ml)

Dry fruits packet and tea/coffee for Officials/VIPs

Water Bottle 300 ml

Dust Bin

Breakfast for Participants and Officials at 9.45 AM at Rabindra Mandap (Idli, Vada, Upma, Dhokla, Ghuguni Sambar, Chatni, Sweet,tea,coffee Separate counters for participants and officials

VIP snacks for distinguished guests inside main hall (Dhokla, Vegetable Chop, Upma, Idli, Ghughuni, Chatni, Tender Coconut water, Sweet and Tea/Coffee) at 10.00 AM to be served separately

Water Bottle of 300 ml

20 liter Water Jar with disposable glass (50 each) at health check-up/ registration/ exhibition stall

Lunch at 1.00 PM at Rabidnra Mandap for participants and officials (VIP lunch to be served separately) Starter: Welcome Drinks, Sweet Corn Chat, Veg and Non-Veg Soup, Dahi-Vada, Fruit Salad, Paneer Tikka, Veg Noodles and sauce Main Course: Green Salad, Mixed Sprouts, Mixed Pickle, Papad, Khata (Jelly Pine apple flavour) Plain Rice, Pulao, Dal Fry, Rumali Roti, Mixed Vegetable, Vegetable Chips, Chilli Mushroom, Paneer Butter Masala, Chicken Curry, Fish Masala Dessert: Rice Kheer (Payas), Jalebi, Custard

Hi tea at 4.00 PM Tea/Coffee and Cookies for participants and officials at the entrance inside hall (to be served separately for Guests)

Food Coupon, Buffet Table and catering arrangements

Catering Boy and Serving Boy

Person for cleaning and hygiene

Dust bin (large) at dining area and VIP room (small)

Water Tanker 5000 ltr

Multi-tap Wash Basin in dining area

XPOSE ADVERTISING (BID ID -3081716)

Elegant Visual weavers Pvt. Ltd. (BID ID -3079270)

CAMPAIGN SCOUTS (OPC) PRIVATE LIMITED (BID ID -3078195)

IMAGERY (BID ID -3070780)