WORK OF CLEANING AND REPAIRING OF 163 MIG FLATS AND ALLIED SERVICES OF GUJARAT HOUSING BOARD AT TARSALI, VADODARA ( 6th attempt)

Estimated cost 1) Tender Fee upload &

(Rs.) 2) EMD (Rs.) submission of

WORK OF CLEANING AND REPAIRING

OF 163 MIG FLATS AND ALLIED 1) Rs. 1500/-

SERVICES OF GUJARAT HOUSING 2) Rs. 36039/-

BOARD AT TARSALI, VADODARA

• For more information and to download the tender documents, login to :- https:/tender.nprocure.com

• Hard copy of tender fee, EMD and other documents should be delivered to Executive Engineer, Gujarat

Housing Board, Vadodara on or before dated 16/05/2026, 18:00 hrs by R.P.A.D./ Speed post /By hand

Delivery /Courier.

• Please note that all related details, notification, corrigendum & additional alteration will be uploaded on

• The Housing Commissioner, Gujarat Housing Board, Ahmedabad shall have the right to accept or reject one

or all tenders without giving any reasons.

• This tender notice will be considered as part of contract documents.

Executive Engineer, Gujarat Housing Board, Vadodara

Sr No Section Description Page No

1 Invitation for Bid (IFB)

2 Section -1 Instructions to Bidders

3 Section -2 Qualification Information

4 Section -3 Conditions of Contract

5 Section -4 Contract Data

6 Section -5 Technical Specification

7 Section -6 Form of Bid

8 Section -7 Bill of Quantities

9 Section -8 Securities and Other Forms

INVITATION FOR BID

NATIONAL COMPETITIVE BIDDING

1. The Gujarat Housing Board, Vadodara invites bids for the construction of works detailed in the

The bidders may submit bids for any or all of the following works.

WORK OF CLEANING AND REPAIRING OF 163 MIG FLATS

Name of work AND ALLIED SERVICES OF GUJARAT HOUSING BOARD AT

TARSALI, VADODARA

Approximate value of works (Rs.)

Bid security (Rs.)

Cost of document

Period of completion 1 month

#Class of Registration / Category of contractor if E1-Class registered in R & B

2. Prospective / Interested bidder may download the Bid Documents from website

https://www.nprocure.com free of cost till the Time and Date as mentioned on online NIT

at website https://www.nprocure.com.

3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee

/ Tender Fee through Demand Draft only of any Schedule Bank payable at

Vadodara and in favor of ‘Executive Engineer, Gujarat Housing Board, Vadodara. Once

the Bid is received online, Bid Document / Tender Fee will not be refundable.

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against Bid

Security / EMD shall be submitted in electronic format through online (by scanning) while

uploading the bid, this submission shall mean that bid document / tender fee and Bid

Security / EMD has been received. Accordingly, the offer of only those shall be opened

whose Bid Document / Tender Fee and Bid Security / EMD have been received

electronically. However, for the purpose of realization of Demand Draft, and FDR / Bank

Guarantee bidder shall send the same in original through R.P.A.D. so as to reach to

‘Executive Engineer, Gujarat Housing Board, Vadodara within 2 days from the last day of

bid submission.

Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in

original to Executive Engineer / Tender Inviting Authority by bidder shall be initiated.

4. Bids received online, will be opened on the time, date and place as specified in the online

NIT at website https://www.nprocure.com in the presence of the bidders or their

authorized representatives, who wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified, the bids

will be opened on the next working day at the same time and venue.

5. A pre bid meeting will be held on ………………………………at ………………………..hrs. at the

office of ........................................................to clarify the issues and to answer questions on any

matter that may be raised at that stage as stated in clause 9.2 of ‘instructions to

Bidders’ of the bidding documents.

6. Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should be

rounded off to the next thousand rupees.

7. Other Information is as under:

A. Agencies can prepare and edit their offers a number of times before the end of the

tender submission date and time. After the tender submission date and time, the

bidder cannot modify / edit / withdraw their submitted offer in any case. No written

or online request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date of

submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending

discussion, conferences or site visits will not be reimbursed by the Employer or

Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with tender

are liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and the

bidder will be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the

format given in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked strictly

in electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result in

disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the past, it

shall not be deemed to be a ground / reason for not giving required information for

this work / bid.

L. Information supplied for earlier projects shall not be considered while evaluation of

this bid. The Government will not ask for any other information, unless it is found

absolutely necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

# For the works costing up to 7.5 crore (ROAD), 7.0 crore (BUILDING & BRIDGE)

kindly refer to SSR-10-2015-17-C dated 03-02-2017

For the works costing under 7.5 crore for Road Works and 7.0 crore for Building and

Bridge Works following documents shall be submitted in electronic format only through

online by scanning and the (i) Bid Document Fee / Tender Fee (ii) Bid Security / EMD

should be sent in original to the Tender opening authority through RPAD, so as to reach

the Executive Engineer within 2 days from last day of submission of Bid.

(i) Bid Document Fee / Tender Fee

(ii) Bid Security / EMD or Valid EMD Exemption Certificate of Appropriate Class of

Registration of Approved Contractors

(iii) Registration Certificate of Appropriate Class

(iv) Registration Certificate of Special Category - Road / Bridge / Building and

Category I / II / III, if required

(vi) Work Experience, if necessary…

(vii) Other Documents, as required…

INSTRUCTIONS TO BIDDERS

Section 1: Instructions to Bidders

Table of Clauses

Page No. Page No .

A. D. Submission of Bids

1. Scope of Bid 9 19. Sealing & Marking of Bids

2. Source of Funds 9 20. Deadline for Submission of

3. Eligible Bidders 10 21. Late Bids

4. Qualification of the 10 22. Modification and

Bidder Withdrawal of Bids

5. One Bid per Bidder

6. Cost of Bidding 14 E. Bid Opening and Evaluation

7. Site Visit 14 23. Bid Opening

B. Bidding Documents 25. Clarification of Financial

8. Content of Bidding 15 26. Examination of Bids and

Documents Determination of

9. Clarification of Bidding 15 27. Correction of Errors

10. Amendment of Bidding 15 28. Deleted

29. Evaluation and Comparison

of Financial Bids

C. Preparation of Bids 30. Deleted

11. Language of Bid

12. Documents Comprising 15 F. Award of Contract

13. Bid Prices 17 31. Award Criteria

14. Currencies of Bid and 17 32. Employer’s Right to Accept

Payment any Bid and to Reject any

15. Bid Validity 17 33. Notification of Award and

Signing of Agreement

16. Bid Security 17 34. Performance Security

17. Alternative Proposals By 17 35. Advance Payment and

Bidders Security

18. Format and Signing of Bid 17 36. Dispute Review Expert

37. Correct or Fraudulent

1. Scope of Bid

1.1 GHB invites bids for the WORK OF CLEANING AND REPAIRING OF 163 MIG FLATS

AND ALLIED SERVICES OF GUJARAT HOUSING BOARD AT TARSALI, VADODARA

detailed in the table given in IFB. The bidders may submit bids for any or all of the

works detailed in the table given in IFB.

Component Details of work if required

Housing Repair/Retrofitting of existing houses including following: (Where

(a) Repair/ replacement of Masonry work

(b) Repair of Plasters

(c) Cleaning, Acid washing of Dus, Passages and common

(d) Making openings in Bath/WC as per directions or as

(e) Removing of old putty and replacing with new or

repairing as decided by GHB if required

(f) Renewing of glass panes

(g) Fixing of tiles on floor ,wall ,dado

(h) Repairing of M.S work

(i) Cleaning and desilting of gully trap chamber

(j) Cleaning of choked sewer line

(k) Fixing of Water Closet squatting Pan along with its

traps(‘S’ or ‘P’)

(l) Repair/ replacement of door/window shutters,

(m) Fixing of kitchen slab, sink dedo as required.

(n) Repair of parapet

(o) Fixing / replacement of hinges, L drop and other

(p) Providing Water proofing treatment (from the specialized

agency) in wet areas of building including below the

(q) Repair of staircase

(r) Providing and Fixing of Hardware, C.P fittings , C.I.

Fittings, G.I. fittings as per instructions from GHB

(s) Providing and Fixing of wiring, switchboard, MCB,etc as

per instructions from GHB

(t) Any other as may be required by GHB

Above details are suggestive works only. However, GHB may

NOTE: include or exclude any work as per project requirement.

1.2 The successful bidder will be expected to complete the works by the intended

completion date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their

derivatives (bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are synonymous.

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Gujarat Housing Board.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

statement that the Bidder is neither associated, nor has been associated, directly or

indirectly, with the consultant or any other entity that has prepared the design,

specifications, and other documents for the Project or being proposed as Project

Manager for the Contract. A firm that has been engaged by the Employer to provide

consulting services for the preparation or supervision of the works, and any of its

affiliates, shall not be eligible to bid.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

preliminary description of the proposed work method and schedule, including

drawings and charts, as necessary. The proposed methodology should include a

program of construction backed with equipment planning and deployment duly

supported with broad calculations and quality assurance procedures proposed to be

adopted justifying their capability of execution and completion of work as per

technical specifications, within stipulated period of completion.

#4.5 QUALIFICATION CRITERIA:

(Applicable for the works which require Post Qualification)

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/ fail

criteria regarding the Applicant’s general and particular experience, personnel and

equipment capabilities and financial positions, as demonstrated by the applicant’s

responses in the forms attached to the letter of application ( specified requirement for

joint ventures are given under para 4.6 below ) Subcontractors experience and

resources shall not be taken in to account in determining the applicants compliance

with the qualifying criteria

To qualify for more than one contract, the applicant must demonstrate having

experience and resources sufficient to meet the aggregate of the qualification criteria

for each contract given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below

4.5.2 Base year and Escalation

The base year shall be taken as Current financial year

Following enhancement factors will be used for the costs of works executed and the

financial figure to a common base value for works completed in India.

Year Financial Year Multiplying factor

Base year of inviting tender 2025-2026

Applicant should indicate actual figures of costs and amount for the works

executed by them without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign

currency the above enhanced multiplying factors will not be applied. Instead, the

current market exchange rate (State Bank of India BC Selling rate as on the last date of

submission of the bid) will be applied for the purpose of conversion of the amount in

foreign currency into India rupees.

4.5.3. General Experience.

The Applicant shall meet with the following minimum criteria:

(a) Achieved a minimum annual financial turnover (defined as billing for works in

progress and completed in all classes of civil engineering construction works

only) in any one year, over the last five years of the annual value of contract /

contracts applied for.

(b) Experience in successfully completing or substantially completing at least one

contract of Cleaning, Repairing and Maintenance of high-rise building and allied

services and infrastructure (Fire, Plumbing, Electrification) (Min P+4 floor) of at

least 40 percent of the value of proposed contract within the last five years.

The works may have been executed by the applicant as prime contractor or as a

member of a joint venture or as a nominated sub-contractor. As subcontractor,

he should have acquired the experience of execution of all major items of works

under the proposed contract. In case a project has been executed by a joint

venture, weight towards experience of the project would be given to each joint

venture in proportion to their financial participation in the joint venture.

Substantially completed works means those works which are at least 90 %

completed as on the date of submission (i.e. gross value of work done up to the

last date of submission is 90 % or more of the original contract price) and

continuing satisfactorily.

For these, a certificate from the employers shall be submitted along with the

application incorporating clearly the name of the work, contract value, billing

amount, date of commencement of works, satisfactory performance of the

contractor and any other relevant information.

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as per

4.5.5. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major

equipment to attain the completion of works in accordance with the prescribed

construction schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with

their bid, a detailed construction planning and methodology supported with layout

and necessary drawings and calculations to allow the employer to review their

proposals. The numbers, types and capacities of each plant/equipment shall be shown

in the proposals along with the cycle time for each operation for the given production

capacity to match the requirements.

4.5.6. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid assets

(aggregate of working capital, cash in hand and uncommitted bank guarantees) and / or credit

facilities up to 25 percent of the value of the contract / contracts applied.

4.5.7. The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant’s financial position, showing long – term

profitability including an estimated financial projection for the next two years If

necessary, the employer will make inquiries with the applicant’s bankers.

4.5.8. Litigation History

The Applicant should provide accurate information on any litigation or arbitration resulting

from contracts completed or under execution by him over the last five years. A consistent

history of awards against the Applicant or any partner of a joint venture may result in failure

of the applicant.

4.5.9. Disqualification

Even though the applicants meet the above criteria, they are subject to be disqualified

Made misleading or false representation in the forms, statements submitted, and / or

Record of poor performance such as abandoning the work, rescinding of contract for

which the reasons are attributable to the non – performance of the contractor;

consistent history of litigation awarded against the applicant or financial failure due

to bankruptcy. The rescinding of contract of a joint venture on account of reasons

other than non – performance, such as Most Experienced partner of joint venture

pulling out, court directions leading to breaking up of a joint venture before the start

of work, which are not attributable to the poor performance of the contractor will,

however, not affect the qualification of the individual partners.

#4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others)

(Applicable only for estimated project cost of 50 Crore and above)

4.6.1. Joint ventures must comply with the following requirement:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given in para

4.5.3 & 4.5.6 above. The joint venture must collectively satisfy the criteria of para

4.5.3 & 4.5.6 above. The experience of the other joint venture partners shall be

considered if it is not less than 30 percent of the qualifying criteria in para 4.5.3 &

(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8 above.

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall

be submitted with a copy of the joint venture agreement providing the joint and

several liabilities with respect to the contract.

4.6.2. Qualification of a joint venture does not necessarily qualify any of its partners individually

or as a partner in any other joint venture. In case dissolution of a joint venture, each one

of the constituent firms may qualify if they meet all the qualification requirements, subject

to the written approval of the Employer.

4.7. Bid Capacity.

Applicants who meet the minimum qualification criteria will be qualified only if their

available bid capacity at the expected time of bidding is more than the total estimated

cost of the works. The available bid capacity will be calculated as under:

Assessed Available Bid Capacity = ( A*N*2-B), where

A = Maximum value of work executed in any one year during the last five years

(updated to the price level of the year indicated in appendix) taking into account

the completed as well as works in Progress.

B = Value at current price level of the existing commitments and ongoing works to be

completed during the next ( period of completion of work for which bids

are invited ); and

N = Number of years prescribed for completion of the works for which the bids are

Note :- In Case of joint venture, the available bid capacity will be applied for

each partner to the extent of his proposed participation in the

execution of the work.

4.8 Even though the bidders meet the above qualifying criteria, they are subject to

be disqualified if they have:

- Made misleading or false representation in the forms, statements and

Attachments the submitted in proof the qualification requirements; and / or

- Record of poor performance such as abandoning the works, not properly

completing the contract, inordinate delay in completion, litigation history, or

financial failures etc.; and/ or

- Participated in the previous bidding for the same work and had quoted

unreasonably high bid prices and could not furnish rational justification to the

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or

participates in more than one bid (other than as a subcontractor or in cases of

alternatives that have been permitted or requested) will cause all the proposals with

the bidder’s participation to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his

Bid, and the Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and

examine the Site of work and its surrounding and obtain all information that may be

necessary for preparing the Bid and entering into a contract for construction of the

The costs of visiting the site shall be at the Bidder’s own expense.

B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda

issued in accordance with Clause 10:

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders I

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the

bidder in compliance to section 2 will be prepared by him and furnished as Volume- V

in two parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract,

contract data, forms, terms, technical specifications, bill of quantities, forms, Annexes

and drawings in the Bid Document. Failure to comply with the requirements of Bid

Documents shall be at the bidder’s own risk. Pursuant to clause 26 hereof, bids

which are not substantially responsive to the requirements of the Bid Documents shall

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may notify

the Employer in writing or through E-mail at the Employer’s address indicated in the

invitation to bid. The Employer will respond to any request for clarification which

he received earlier than 15 days prior to the deadline for submission of bids.

Employer’s response will be published on website including a description of the

enquiry but without identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting which

will take place at the address, venue, time and date as indicated in the appendix.

9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any

matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach

the Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the source

of enquiry) and the responses given will be published without delay on the tender

website i.e. www.nprocure.com. Any modification of the bidding documents listed

in sub-Clause 8.1 which may become necessary as a result of the pre-bid meeting

shall be made by the Employer exclusively through the issue of an Addendum

pursuant to Clause 10 and not through the minutes of the pre-bid meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding

documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer

will assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into

account in preparing their bids, the Employer may, at his discretion, extend as

necessary the deadline for submission of bids, in accordance with Sub-Clause

C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause

8.1) shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section

(ii) Qualification Information and supporting documents as specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in Clause

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e.

technical as well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders Volume I

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on the

priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words)

for all items of the Works described in the Bill of Quantities along with total bid price

(Both in figures and words). Items for which no rate or price is entered by the bidder

will not be paid for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under the

contract, or for any other cause shall be included in the rates, prices and total Bid Price

submitted by the Bidder. (GST will be paid extra)

13.5 The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47 of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees.

All payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 120 days after the deadline date

forbid submission specified in Clause

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer

may request that the bidders may extend the period of validity for a specified period.

A bidder may refuse the request without forfeiting his bid security. A bidder agreeing

to the request will not be required or permitted to modify his bid, but will be required

to extend the validity of his security for a period of the extension, and in compliance

with Clause 16 in all respects.

#16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in

column 4 of the table of IFB for this particular work. This Bid security shall be in favor

of Employer as named in Appendix and may be in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in Volume

III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore and

above) and Bank Guarantee of Schedule and Private Banks shall be considered as per

GoG Finance Department’s Circular No. FD/MSM/e- file/4/2023/0057/D.M.O. Date

21/04/2023 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank

approved by the Reserve Bank of India.

# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building

Department or (2) Narmada Water Resources, Water Supply and Kalpsar Department

of Govt of Gujarat. Exemption Certificate is applicable only when Registration

Certificate of Appropriate Class and Category of Approved Contractors is

required as eligible criteria of bidder.

16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for

the bid shall be valid for 45 days beyond the validity of the bid i.e. total validity of

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as indicated

in Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end

of the bid validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has signed

the Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) #If found necessary, the bidder will be intimated for negotiation, He will be intimated

maximum three times within the validity period for negotiation, If contractor does not

respond in time, his Bid Security (EMD) will be forfeited and his tender will be rejected.

Punitive action will be taken on such contractors. (As per GoG R&B Dept’s Gr. No.

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding

documents, including the conditions of contract (including mobilization advance or

time for completion), basic technical design as indicated in the drawing and

specifications. Conditional offers or alternative offers will not be considered further in

the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of

these Instructions to bidder as the “Technical Bid “and “Financial Bid” in separate

parts to be uploaded.

D. SUBMISSION OF BIDS

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website

specified above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an

amendment in accordance with Clause 10, in which case all right and obligation of the

Employer and the bidders previously subject to the original deadline will then be

subject to the new deadline.

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in

Clause 20 or pursuant to Clause

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids and

the expiration of the original period of bid validity specified in Clause 15.1 above or

as extended pursuant to Clause 15.2 may result in the forfeiture of the Bid security

pursuant to Clause

E. BID OPENING AND EVALUATION

23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made pursuant to

Clause 22, in the presence of the Bidders or their representatives who choose to attend

at time, date and the place specified in Appendix in the manner specified in Clauses

and 23.3, In the event of the specified date of Bid opening being declared a holiday for

the Employer, the Bids will be opened at the appointed time and location on the next

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid security

furnished with each bid will be announced. If the bid security furnished does not

conform to the amount and validity period as specified in the invitation for bid (ref.

Column 4 and paragraph 3), and has not been furnished in the form specified in Clause

16, the technical bid will not be opened.

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids

accompanied with valid bid security will be taken up for evaluation with

respect to the Qualification information and other information furnished in

part I of the bid pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification

Documents with respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the clarification

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the

Evaluation Committee will finalize the list of responsive bidders whose

financial bids are eligible for consideration.

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only

these bidders will be opened. The responsive Bidders’ names, the Bid prices, the total

amount of each bid, any discount and such other details as the Employer may consider

appropriate, will be announced by the Employer at the opening.

23.7 the time of opening of “Financial Bid”, the names of the bidders were found responsive

in accordance with Clause 23.4(iv) will be announced. The bids of only these bidders

will be opened. The responsive Bidders’ names, the Bid prices, the total amount of

will be opened. The responsive Bidders’ names, the Bid prices, the total amount of

each bid, any discount, and such other details as the Employer may consider

appropriate, will be announced by the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the

“Financial Bid” shall be in order of Estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information

disclosed to those present in accordance with Sub-Clause 23.6.

24.1 Information relating to the examination, clarification, evaluation, and comparison of

Bids and recommendations for the award of a contract shall not be disclosed to

Bidders or any other persons not officially concerned with such process until the

award to the successful Bidder has been announced. Any effort by Bidder to influence

the Employer’s processing of Bids or award decisions may result in the rejection of his

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may,

at his discretion, ask any Bidder for clarification of his Bid, including breakdowns of

unit rates. The request for clarification and the response shall be in writing or by e-

mail, but no change in the price or substances of the Bid shall be sought, offered, or

permitted except as required to confirm the correction of arithmetic errors discovered

by the Employer in the evaluation of the Bids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating

to his Bid opening to the contract is awarded. If the Bidder wishes to bring additional

information to the notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation,

bid comparison or contract award decision may result in the rejection of the Bidders’

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether

each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been

properly signed; (c) is accompanied by the required securities and; (d) is substantially

responsive to the requirements of the Bidding document. During the detailed

evaluation of the “Financial Bid”, the responsiveness of the bids will be further

determined with respect to the remaining bid conditions, i.e., priced bill of quantities,

technical specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms,

conditions and specifications of bidding documents, without material deviation or

reservation. A material deviation or reservation is one (a) which affects in any

substantial way the scope, quality, or performance of the Works; (b) which limits in

any substantial way, inconsistent with the Bidding documents, the Employer’s rights

or the Bidder’s obligations under the Contract; or (c) whose rectification would affect

unfairly the competitive position of other Bidders presenting substantially responsive

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer,

and may not subsequently be made responsive by correction or withdrawal of the

non-conforming deviation or reservation.

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially

responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation.

Variation and deviations and other factors, which are in excess of the requirements of

the Bidding documents or otherwise result in unsolicited benefits for the Employer,

shall not be taken in to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the

Conditions of Contact, during the period of implementation of the Contract, will not be

taken in to account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s

estimate of the cost of work to be performed under the contract the Employer may

require the Bidder to produce detailed consistency of those prices with the

construction methods and schedule proposed. After evaluation of the price analyses,

the Employer may require that the amount of the performance security set forth in

Clause 34 be increased at the expense of the successful /bidder to a level sufficient to

protect the Employer against financial loss in the event of default of the successful

Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically

priced low and which cannot be substantiated satisfactorily by the bidder may be

rejected as non-responsive.

F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid

has been determined.

(i) to be substantially responsive to the Bidding documents and who has offered

the lowest evaluated Bid Price; and

(ii) to be within the available bid capacity adjusted to account for his bid price

which is the lowest evaluation in any of the packages opened earlier than the

one consideration.

In no case, the contract shall be awarded to any bidder whose available bid

capacity is less than the evaluated bid price, even if the said bid is the lowest evaluated

bid. The contract will in such cases be awarded to the next lowest bidder at his

evaluation bid price.

32. Employer’s Right to Accept any Bid and to Reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any

Bid, and to cancel the Bidding process and reject all Bids, at any time prior to the award

of contract, without thereby incurring any liability to the affected bidder or Bidder or

any obligation to inform the affected Bidder or Bidders of the grounds for the

Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer

prior to expiration of the Bid validity period by cable, telex or facsimile confirmed by

registered letter. This letter (hereinafter and in the condition of contract called the

“Letter of Acceptance”) will state the sum that the Employer will pay the Contractor in

consideration of the execution, completion, and maintenance of the Works by the

Contractor as prescribed by the Contract (hereinafter and in the Contract called the

“Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to

the furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the

successful Bidder. It will be signed by the Employer and to the successful Bidder,

within 28 days following the notification of award along with the Letter of Acceptance.

Within 21 days of receipt, the successful Bidder will sign the Agreement and deliver it

to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the

Employer will promptly notify the other Bidders that their Bids have been

34. Performance Security

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall

furnish to the Employer an irrevocable and unconditional guarantee from a Bank

in the form set forth in Section 8 (the “Performance Security”) for an amount equal

to 5% (five percent) of its Contract Price. In case of bids mentioned below, the

successful Bidder, along with the Performance Security,

shall also furnish to the Authority an irrevocable and unconditional guarantee

from a Bank in the same form given at Section 8 towards an Additional

Performance Security (The “Additional Performance Security”) for an amount

calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but

upto 20% of the Estimated Project Cost, then the Additional Performance

Security shall be calculated @ 20% of the difference in the (i) Estimated

Project Cost (as mentioned in Bid Document) - Minus 10% of the Estimated

Project Cost and (ii) Contract Price offered by the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of

the Estimated Project Cost, then the Additional Performance Security shall

be calculated @ 30% of the difference in the (i) Estimated Project Cost (as

mentioned in Bid Document) - Minus 10% of the Estimated Project Cost

and (ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the

Performance Security.

(B) The Performance Security shall be valid beyond 60(sixty) days of the Defects

Liability Period and the Additional Performance Security shall be valid beyond

28 (twenty-eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a Bank

Guarantee, it shall be issued either (a) at the Bidder’s option, by a

Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and

acceptable to the Employer. As per GoG Finance Department’s Circular No.

FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause

shall constitute sufficient grounds for cancellation of the award and forfeiture of the

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated

in the Conditions of Contract, subject to maximum amount, as stated in the Contract

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended for

award has engaged in corrupt or fraudulent practices in completing for the contract

in question and will declare the firm ineligible, either indefinitely or for a stated

period of time, to be awarded a contract with National Highways Authority of India/

State PWD and any other agencies, if it at any time determines that the firm has

engaged in corrupt or fraudulent practices in completing for the contractor, or in

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of the

Conditions of Contract.

APPENDIX TO ITB

Clause Reference

With respect to

1. The Name of the Employer is ………………………. [ Cl.1.1]

2. The last five years.

3. This Annual Financial Turnover Amount is Rs. [Cl.4.5.3 (a)]

4. Value of Work is Rs. ……………

6. The cost of electric work is Rs.

7. The cost of water supply / sanitary works is Rs.

8. Liquid assets and / or availability of credit [Cl.4.5.6 ]

facilities is Rs. …………

9. Price level of the financial year …………… [Cl. 4.5.2]

10. The pre-bid meeting will take place at …………. [Cl. 9.2.1]

11. The technical Bid will be opened at the office of

12. Address of the Employer: …………..

14. The bid should be submitted latest by [Cl. 20.1 & 20.2]

As stated on online NIT

15. The bid will be opened at …………………………… [Cl. 23.1 ]

As stated on online NIT

16. The Bank Draft in favor of ………………………..

18. Escalation factors (for the cost of works [Cl.4.5.2]

executed and financial figure to a common base

value) for works completed

Year Financial Year Multiplying factor

Base year of inviting tender 2025-2026

#LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they

propose to use on the work.

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

List of Key Personnel to be deployed on Contract Work

(Reference Cl. 4.5.4)

# Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this

work as under: -

1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work

to be executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed

is more than Rs.15 lakhs but less than Rs.50 lakhs.

3. Minimum one Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs but

more than Rs.5 lakhs.

4. Minimum two Diploma Civil Engineers for the work when the cost of work to be

executed is less than Rs. 5 lakhs. The Engineer so employed for the Government work

must have sufficient experience to handle the work independently. Such an Engineer

shall have to stay at the site of work and he shall not be entrusted with other duty except

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,

Employment of a separate Engineer will not be necessary provided that the Engineer

partner himself attends the execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy

Executive Engineer-in-charge of the work the Name, Qualifications, copy of marksheet,

Colour Photograph and the appointment order issued such engineers engaged for this

contract work. If 15 days after issue of work order such designated Site Engineers do

not resume or do not remain present on site of work, the recovery at the rate of

Rs.15,000-00 per month per Engineer will be made from the bills/deposit/dues of the

contractor. Such recovery shall be non-refundable.

QUALIFICATION INFORMATION

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for the

purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders. This

information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

Place of registration

Principal place of business

Power of attorney of signatory of Bid

1.2 Total value of Civil engineering constructions 20 20 Work

performed in the last five years 20 20 (in

15.2.1 Work performed as prime contractor, work performed in the past as a nominated sub-

contractor will also be considered the sub-contract involved execution of all main

items of work described in the bid documents, provided further that all other

qualification criteria are satisfied (in the same name) on works of a similar nature over

the last five years** and in current year before the submission of the bid.

Project Name of Description Contract Value of Date Stipulated Actual date Remark

Name the of work No. contract of period of of explaining

Employer (Rs. issue completion completion* reasons for

Crore) of delay &

order Completed

*Attach certificate(s) from the Engineer(s)in-charge

** Immediately preceding the financial year in which bids are received.

#1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a

nominated sub-contractor, will also be considered provided the sub-contract involved

execution of all main items of work described in the bid document, provided, further

that all other qualification criteria are called (in the same name and style) in the last

five years** and in current year before the submission of the bid.

Year Name Name of Quantity of work performed (Cum/MT) Remarks*

of the the Cement Masonry Earth Bituminous (indicate

work Employer Concrete Works Work contract Ref)

1.4 Information on Bid Capacity (works for which bids have been submitted and works

which are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Description Place Contract Name & Value Stipulated Value of Anticipated

of works & No. Address Contract Period of Works* of

State of (Rs. Cr) Completion remaining completion

*Attach certificate (s) from the Engineer(s) in-charge

** Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref.

Clause 4.5.5). The Bidder should list all the information requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from

Leased to be Capacity Conditions whom to

1.6 Qualifications and experience of key personnel required for administration and

execution of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of the

Conditions of Contract.

Position Name Qualification Year of Year of

Experience experience in

(General) the proposed

Project Manager

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Sub-Contractor Experience in

works Contractor (Name & similar work

Attach copies of certificates on possession of valid license for executing water

supply/ sanitary work/ building electrification works.

1.8 Financial reports for the last five years: balance sheets, profit and loss statements,

auditors’ reports (in case of companies/corporations), etc. List them below and attach

1.9 Evidence of access to financial resources to meet the qualification requirements: cash

in hand, lines of credit, etc. List them below and attach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who may

provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks

(ies) Dispute Involved showing

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction

to Bidders. (Name of Consultant engaged for project preparations is * ........................... )

1.13 Proposed work method and schedule. The Bidder should attach descriptions,

drawings and charts as necessary to comply with the requirements of the Bidding

documents. (Refer ITB Clause 4.1)

3. Additional Requirements

3.1 Bidders should provide any additional information required to fulfill the

requirements of Clause 4 of the Instructions to the Bidders, if applicable.

(ii) Undertaking

* Fill the name of Consultant

SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB)

BANK CERTIFICATE

This is to certify that M/s. is a reputed company

with a good financial standing.

If the contract for the work, namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of

Rs. to meet their working capital requirements for executing the above

during the contract period.

Senior Bank Manager

Address of the Bank

1. I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.

have not abandoned any work of

Government of Gujarat/Government of India/any Board or Corporation under

Government of Gujarat/Government of India nor any contract awarded to us for

such works have been rescinded, during last five years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or

corporation to furnish pertinent information deemed necessary and requested by

the Department to verify this statement or regarding any (our) competence and

general reputation.

4. The Undersigned understands and agrees that further qualifying information may

be requested, and agrees to furnish any such information at the request of the

Department/ Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

I, the undersigned do hereby undertake ......... that our firm

up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

CONDITIONS OF CONTRACT

Conditions of Contract

Table of Contents

A General Page D. Cost Control

1 Definitions 37 37 Bill of Quantities

2 Interpretation 38 38 Changes in the Quantities

3 Language and Law 39 39 Variations

4 Engineer’s Decisions 39 40 Payments for Variations

5 Delegations 39 41 Cash Flow Forecasts

6 Communications 39 42 Payment Certificates

7 Sub-Contractors 39 43 Payments

8 Other Contractors 39 44 Compensations Events

9 Personnel 40 45 Tax

10 Employer’s & Contractor Risk 40 46 Currencies

11 Employers Risks 40 47 Price Adjustment

12 Contractor’s Risk 40 48 Retention

13 Insurance 40 49 Liquidated damages

14 Site Investigations Reports 41 50 Bonus

15 Queries about the Contract 41 51 Advance Payment

16 Contractors to Construct the 41 52 Securities

17 The Works to be Completed By 41 53 Deleted

the Intended Completion Date

18 Approval by the Engineer 41 54 Cost of Repair

20 Discoveries 42 E. Finishing the Contract

21 Possession of the Site 42 55 Completion

22 Access to the Site 42 56 Taking Over

23 Instructions 42 57 Final Account

24 Disputes 42 58 Operating and Maintenance

25 Procedure for Disputes

26 Deleted 43 59 Terminations

60 Payment upon Terminations

B. Time Control 61 Property

27 Programme 44 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted 44 F. Special Conditions of

30 Delays Ordered by The 44 63 Labour

Engineer 64 Compliance with labour

31 Management Meetings 45 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

CONDITIONS OF CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions

of Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming

part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by

the Engineer in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to execute,

complete and maintain the Works till the completion of Defects Liability Period.

It consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which

comprise the Contract.

The Contractor is a person or corporate body whose Bid to carry out the

Work has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and

thereafter as adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and

calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the

The Engineer is the person named in the Contract Data (or any other

competent person appointed and notified to the contractor to act in replacement of

the Engineer) who is responsible for supervising the Contractor, administering the

Contract, certifying payments due to the Contractor, issuing and valuing Variations

to the Contract, awarding extensions of time, and valuing the Compensations Events.

Equipment is Contractor’s machinery and vehicles brought temporarily to

the site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s

Letter of Acceptance.

The Intended Completion Date is the date on which it is intended that the

Contractor shall complete the Works. The Intended Completion Date is specified in the

Contract Data. The Intended Completion Date may be revised only by the Engineer by

issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor for

incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical,

electronic or chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding

documents and are factual interpretive reports about the surface and subsurface

conditions at the site.

Specifications means the Specifications of the works included in the Contract

and any modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor

shall commence execution of the works. It does not necessarily coincide with any of

the Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

Contractor to carry out a part of the work in the Contract which includes work on the

Temporary Works are works designed, constructed, installed, and removed

by the Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works.

The Works are what the Contract requires the Contractor to construct, install,

and turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male

also means female or neuter and the other way around. Heading have no

significance. Words have their normal meaning under the language of the

Contract unless specifically defined. The Engineer will provide instructions

clarifying queries about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended

Completion Date apply to any Section of the Works (other than references to

the Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following order

(2) Letter of Acceptance, notice to proceed with works

(3) Contractor’s Bid

(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of the

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in

the Contract Data.

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide

contractual matters between the Employer and the Contractor in the role

representing the Employer.

5.1 The Engineer may delegate any of his duties and responsibilities to other

people after notifying the Contractor and may cancel any delegation after

notifying the Contractor.

6. Communications

6.1 Communications between parties which are referred to in the conditions are

effective only when in writing. A notice shall be effective only when it is

delivered (in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in

contract data, with the approval of the engineer but may not assign the Contract

without the approval of the Employer in writing. Subcontracting shall not alter

the Contractor’s obligations. Sub-contracting of supply or specific items of

work is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category for

the part of work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors,

public authorities, utilities and the Employer between the dates given in the

Schedule of other Contractor. The Contractors shall as refer to in the Contract

Data, also provide facilities and services for them as described in the Schedule.

The employer may modify the schedule of other contractors and shall notify

the contractor of any such modifications.

9.1 The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Contract Data to carry out the functions stated

in the Schedule or other personnel approved by the Engineer. The Engineer will

approve any proposed replacement of key personnel only if their qualifications,

abilities, and relevant experience are substantially equal to or better than those

of the personnel listed in the Schedule.

9.2 If the engineer asks the Contractor to remove a person who is a member of the

Contractor Staff or his work force stating the reasons the Contractor shall

ensure that the person leaves the Site within seven days and has no further

connection with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s risks,

and the Contractor carries the risks which these Contracts states are

Contractors risk.

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as

they directly affect the execution of the Works, the risks of war, hostilities,

invasion, act of foreign enemies, rebellion, revolution, insurrection or military

or usurped power, civil war, riot commotion or disorder (unless restricted to

the Contractor’s employees), and contamination from any nuclear fuel or

nuclear waste or radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and

death which arise during and in consequence of the performance of the

Contract other than the excepted risks are the responsibility of the Contractor.

13.1 The Contractor shall provide, in the joint names of the Employer and the

Contractor, insurance cover from the Start date to the end of the Defects

Liability Period, in the amounts and deductibles stated in the Contract data for

the following events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to

the Engineer for the Engineer’s approval before the Start Date. All such

insurance shall provide for compensation to be payable in the types and

proportions of currencies required to rectify the loss or damage incurred.

13.3 If the Contractor does not provide any of the policies and certificates required,

the Employer may affect the insurance which the Contractor should have

provided and recover the premiums the Employer has paid from payments

otherwise due to the Contractor or, if no payment is due, the payment of the

premiums shall be a debt due.

13.4 Alterations to the terms of an insurance shall not be made without the approval

of the Engineer.

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation reports

referred to in the Contract Data, supplemented by any information available to

15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and

shall carry out the Works in accordance with the programme submitted by the

Contractor, as updated with the approval of the Engineer, and complete them

by the Intended Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the

proposed Temporary works to the Engineer, who is to approve them if they

comply with the Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for design

of the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the

Temporary works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary

or permanent work are subject to prior approval by the Engineer before their

19.1 The Contractor shall be responsible for the safety of all activities on the Site.

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to

notify the engineer of such discoveries and carry out the Engineer’s

instructions for dealing with them.

21. Possession of the Site

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data the

Employer is deemed to have delayed the start of the relevant activities and this

will be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is

not handed over to the Contractor, then contractor/ Employer may fore-close

the contract. Contractor/Employer has to foreclose the work within 30 days

after lapse of 25%-time limit and after 30 days foreclosure option will be

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the

Engineer access to the Site, to any place where work in connection with the

Contract is being carried out or is intended to be carried out and to any place

where materials or plants are being manufactured/ fabricated/ assembled for

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to

works which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s accounts

and records relating to the performance of the Contractor and to have them

audited by auditors appointed by the Employer, if so required by the Employer.

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision

was wrongly taken, the decision shall be referred to #Superintending

Engineer(Higher Authority)within 14 days of the notification of the Engineer's

decision. If the issue is not resolved, any party can refer the matter for

conciliation within 15 days from the decision given by the #Superintending

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the #Superintending Engineer, both the parties have to refer

to the Chief Engineer concern for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied

with the decision of the #Superintending Engineer, both the parties have

to refer to the #Secretary, Roads & Building Department, Government of

Gujarat for the conciliation process.

If the dispute is not resolved through the conciliation process, he may refer the

dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the

Contractor fails to refer a claim / dispute to the Higher Authority within

days of the notification of the Engineer's decision, the Contractor shall not be

entitled to any additional payment/claim if he doesn’t follow the above

sequence in stipulated time and he should not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

B. TIME CONTROL

27.1 Within the time stated in the Contract Data the Contractor shall submit to the

Engineer for approval a Programme showing the general methods,

arrangements orders, and timing for all the activities in the works along with

monthly cash flow forecast.

27.2 An update of the Programme shall be a programme showing the actual progress

achieved on each activity and the effect of the progress achieved on the timing

of the remaining work including any changes to the sequence of the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated

programme at intervals no longer than the period stated in the Contract data.

If the Contractor does not submit an updated programme within this period,

the Engineer may withhold the amount stated in the Contract data from the

next payment after the date on which the overdue programme has been

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s

obligations. The Contractor may revise the programme and submit it to the

Engineer again at any time. A revised programme is to show the effect of

Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation

Event occurs or a Variation is issued which makes it impossible for completion

to be achieved by the Intended Completion Date without the Contractor taking

steps to accelerate the remaining work and which would cause the Contractor

to incur additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended

Completion Date within 35 days of the Contractor asking the Engineer for a

decision upon the effect of a compensation event or Variation and submitting

full supporting information. If the Contractor has failed to give early warning

of a delay or has failed to cooperate in dealing with a delay, the delay by this

failure shall not be considered in assessing the new Intended Completion Date.

28.3 The Engineer shall within 14 days of receiving full justification from the

contractor for extension of Intended Completion Date refer to the Employer his

decision. The employer shall in not more than 21 days communicate to the

engineer the acceptance or otherwise of the Engineer’s decision. If the

employer fails to give his acceptance, the Engineer shall not grant the extension

and the contractor may refer the matter under Clause

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any

activity within the works.

31. Management Meetings

31.1 Either the Engineer or the Contractor may require the other to attend a

management meeting. The business of a management meeting shall be to

review the plans for remaining work and to deal with matters raised in

accordance with the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to

provide copies of his record to those attending the meeting and to the

Employer. The responsibility of the parties for actions to be taken is to be

decided by the Engineer either at the management meeting or after the

management meeting and stated in writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific

likely future events or circumstances that may adversely affect the quality of

the work, increase the Contract price or delay the execution of works. The

Engineer may require the contractor to provide an estimate of the expected

effect of the future event or circumstance on the contract price and completion

date. The estimate is to be provided by the Contractor as soon as reasonably

32.2 The Contractor shall cooperate with the Engineer in making and considering

proposals for how the effect of such an event or circumstance can be avoided

or reduced by anyone involved in the work and in carrying out any resulting

instruction of the Engineer.

C. QUALITY CONTROL

# 33. Identifying Defects/ Defect liability period

33.1 : Defect liability period : The contractor shall be responsible to make good and

remedy at his own expense any defect which may develop or may be noticed

before the period mentioned hereunder from the certified date of completion.

The Engineer in charge shall give the contractor a notice in writing about the

defects and the contractor shall make good the same within 15 days of receipt

of the notice. In the case of failure on the part of the contractor, the Engineer-

in-charge may rectify or remove or re-execute the work at the risk & cost of the

contractor. The Engineer-in-charge shall be entitled to appropriate the whole

or any part of the amount of security deposit towards the expenses, if any,

Incurred by him in rectification, removal or re-execution. The Defects Liability

period shall be as under….

(a) For all works costing up to Rs. 50,000 (amount put to tender), the period shall

be 3 Months from the certified date of completion.

(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount put

tender), the period shall be 12 (Twelve) months from the certified date of

completion or one monsoon, whichever is later.

(c) For major projects costing more than Rs. 1 crore, the period shall be 36 Months

from the certified date of completion which should include three monsoons.

(d) For original building works the defect liability period will be 4 years or elapse

of 4 monsoon period following date of possession of building taken over by

user agency following the certified date of completion, whichever is later.

For the purpose of deciding the monsoon period, the 30th September shall be

treated as the last date.

Modified vide R & B D Circular No. PAC-11-102008-2076-N dated 31/8/2009,

PRCH/102013(2976) 2759-N, Dated 27/05/2013 and Circular

No.TNC/10/2016/Clause 17A (Correction/(1)C Dated 12/05/2016]

33.2 Free maintenance guarantee period for works of Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one year

from the date of completion.

(b) In case of widening of the road/strengthening of the road/bridge, the

contractor shall have to give four years free maintenance guarantee from

the certified date of completion. During this period the contractor shall visit

the site every six months along with the concerned Section Officer / Deputy

Executive Engineer and will examine the work already carried out in this

contract like road work, jungle cutting, side shoulders, side gutter, road

furniture, patta etc. and will prepare Km. wise inspection report duly signed

by all concerned and any defect observed shall be done within 15 days by

the contractor at his risk and cost as per the direction of Engineer in charge.

The contractor needs to do videography of these visits and require to

submit at the time of release of FMG. If B.T. the surface during the

maintenance period of 4 years is worn out then agency shall have to provide

renewal coating as per tender item as directed by the Engineer-in- charge.

The amount equivalent to 5% of each running bill shall be withheld and will

be released after the free maintenance guarantee period (i.e. 4 years) is

However, this amount shall be released against fixed deposit or bank

guarantee pledged in the name of Executive Engineer after completion

certificate of work is issued.

(1) The flakiness and elongation index (combined) for coarse aggregates under

no circumstances shall exceed the allowable limit set forth in the relevant

clause for the material in question.

(2) 2% of the amount eligible for the payment of bituminous items shall be

withheld till the miscellaneous items like earthwork in embankment /

cutting for side shoulders, side gutters, kilometer / indicator / guard stones,

sign boards etc. are completed in all respect by the contractor. After

completion of the miscellaneous items, the above said 2% withheld amount

shall be released.

(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd. 13/12/2013).

(3) Videography for the surface under Maintenance Guarantee is to be done as

per Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work

costing more than Rs. 5.00 Crore.

(4) Setting up of adequate laboratory & deployment of quality engineers.

The contractor shall have to set up the laboratory with adequate

equipment. Till the setting up of adequate laboratory is completed &

reported of this to the engineer (subject to due verification by engineer’s

representative) by contractor in writing, Rs.2,00,000/- shall be withheld.

The qualified quality Engineer shall be deployed exclusively for this

contract by the contractors. If quality Engineer is not deployed by

contractor within one month after the date of work order, the amount

equivalent to Rs.20,000 per month shall be recovered till the actual

deployment of quality engineer. The amount so recovered towards the

deployment of quality engineers shall not be refunded.

(5) Asphalt work will have to be cross checked as per G.R. No.:

RGN/60/2006/35/C, dtd.31/05/07 before final bill is paid.

(6) Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain, at his own

risk and cost, the existing lane(s) of the road so that the traffic worthiness

and safety thereof are at no time materially inferior as compared to their

condition 10 (ten) days prior to the date of the Agreement, and shall

undertake the necessary repair and maintenance works for this purpose;

provided that the Contractor may, at his cost, interrupt and divert the flow

of traffic if such interruption and diversion is necessary for the efficient

progress of works and conforms to Good Industry Practice; provided

further that such interruption and diversion shall be undertaken by the

Contractor only with the prior written approval of the Executive Engineer

which approval shall not be unreasonably withheld. For the avoidance of

doubt, it is agreed that the Contractor shall at all times be responsible for

ensuring safe operation of the road.

33.3 The Engineer shall check the Contractor’s work and notify the Contractor of

any defects that are found. Such checking shall not affect the Contractor’s

responsibilities the Engineer may instruct the Contractor to search for a Defect

and to uncover and test any work that the Engineer considers may have a

34.1 If the engineer instructs the Contractor to carry out a test not specified in the

Specification to check whether any work has a Defect and the test shows that it

does, the Contractor shall pay for the test and any samples. If there is no defect

the test shall be a Compensation Event.

34.2 #1% of the amount of work done should be deducted from R.A. Bill of the

contractor for testing the quality of material workmanship, irrespective of

actual charges.

34.3 Agency has to establish testing laboratory on site for the various test to be

carried out in the work for this purpose agency shall construct a pukka

laboratory building with all facility on site at location specified by the engineer

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end

of the defects Liability Period, which begins at Completion and is defined in the

contract data. The Defects Liability Period shall be extended for as long as

Defects remain to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified

defect within the length of time specified by the Engineer’s notice.

36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in the

Engineer’s notice, the Engineer will assess the cost of having the Defect

corrected, and the Contractor will pay this amount.

D. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation,

testing and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is

paid for the quantity of the work done at the rate in the Bill of Quantities for

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to the

original specifications , drawings, designs and instructions that may appear to

him to be necessary or advisable during the progress of the work and the

contractor shall be bound to carry out the work in accordance with any

instruction in this connection which may be given to him in writing signed by

the Engineer and such alteration shall not invalidate the contract and any

additional work which the contractor may be directed to do in the manner

above specified as part of the work shall be carried out by the contractor on the

same conditions in all respects on which he agreed to do the main work and at

the same rate as are specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the tender

by more than 130%, the contractor will be paid for the quantity in excess of

130%, at the rate entered in the SOR of the year during which the excess in

quantity is first executed.

39.1 All Variations shall be included in updated programmes produced by the

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate is

specified in this contract, then such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to

the one involving additional or altered class of work; where there are more

than one comparable items, the item of the contract which is nearest in

comparison with regard to class or classes of the work involved shall be

selected and the decision of the Superintending Engineer as to the nearest

comparable item shall be final and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works

shall be carried out at the rate entered in the Schedule of Rates of the division

for the year in which the tender was received, increased or decreased by the

percentage by which the tender amount is more or less as compared to the

amount arrived at the rates in the “Schedule of Rates” of the Division in the year

in which the tender was received. If the Schedule of rates of the Division does

not contain all the items, the percentage increase or decrease of the tender shall

be calculated considering such items which were included in the “Scheduled

Rates” of the division for the year and for materials consumed on such item the

rate to be charged would be the basic rate taken into account for fixing the rate

in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work

shall be carried out at the rate decided by the competent authorities on the

basis of detailed rate analysis after hearing the contractor before a Committee

of two Superintending Engineers stationed at the same place or the nearest

40.2 If the additional or altered work, for which no rate is entered in the “Schedule

of Rates” of the Division is ordered to be carried out before the rate is agreed

upon, then the contractor shall within seven days of the date of receipt by him

of the order to carry out the work, inform the Engineer-in-charge of the rate,

which it is his intention to charge for such class of work and if the Engineer in

charge does not agree to this rates, he shall by notice in writing be at liberty to

cancel his order to carry out such class of work and arrange to carry it out in

such manner as he may consider it advisable, provided always that if the

contractor shall commence work or incur any expenditure in regard thereof

before the rates shall have been determined as lastly herein before mentioned,

then in such cases he shall only be entitled to be paid in respect of the work

carried out or expenditure incurred by him prior to the date of the

determination of the rate as aforesaid according to such rate or rates as shall

be fixed by the Engineer-in-charge. In the event of the dispute, the decision of

the Superintending Engineer of the Circle shall be final.

Where, however, the work is to be executed according to the designs,

drawings and specifications recommended by the contractor and accepted by

the competent authority, the alternation above referred to shall be within the

scope of such designs, drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the

proportion that the increase in the cost occasioned by alterations bears to the

cost of the original work and the certificate of the Engineer-in-charge as to such

proportion shall be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer with

an updated cash flow forecast.

42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the

estimated value of the work completed less the cumulative amount certified

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days

and certify the amount to be paid to the Contractor after taking in to account

any credit or debit for the month in question in respect of materials for the

works in the relevant amounts and under conditions set forth in sub-clause

32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the

items in the Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and

compensation events.

42.6 The Engineer may exclude any item certified in a previous certificate or reduce

the proportion of any item previously certified in any certificate in the light of

later information

43.1 Payments shall be adjusted for deductions for advance payments, retention,

other recoveries in terms of the contract and taxes at source, as applicable

under the law. The Employer shall pay the Contractor the amounts certified by

the Engineer within 28 days of the date of each certificate.

43.2 Payment of GST (prevailing rates) on the amount payable under the contract to

the Contractor will be made by the Employer. Hence, it is the responsibility of

the contractor to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be

paid by the Employer and shall be deemed covered by other rates and prices in

44. Compensation events

44.1 The following are compensation Events unless they are caused by the

(a) The Employer does not give access to a part of the Site by the site

Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being completed

beyond the Intended Completion Date then Authority will approve EOT with

eligible contractual price escalation.

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on

due date of bid submission except GST. However, any subsequent changes in

the tax structure by Government after due date of bid submission will be

compensated (+/-) on availability or submission of actual documentation.

Contractor will have to intimate Engineer regarding changes occurred in the

tax structure after bid submission. If the contractor fails to provide such

information and if any financial obligation may arise due to change in tax

structure, same will be recovered from the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of

labour, materials, fuels and lubricants in accordance with the following

principles and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date

given in the contract data up to end of the initial intended completion date

or extensions granted by the Engineer and shall not apply to the work

carried out beyond the stipulated time for reasons attributable to the

(b) The price adjustment shall be determined during each month from the

formula given in the contract data.

(c) Following expressions and meanings during to the work done during each

R = Total value of work done during the month. It would include the amount

of secured advance granted, if any, during the month less the amount of

secured advance recovered, if any during the month. It will exclude value

for works executed under variations for which price adjustment will be

worked separately based on the terms mutually agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the contractor

is not covered by the provisions of this or other clause in the contract, the unit

rates and prices included in the contract shall be deemed to include amounts

to cover the contingency of such other rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the proportion

stated in the Contract Data until Completion of the whole of the Works.

48.2 On Completion of the whole of the Works half the total amount retained is

48.2 On Completion of the whole of the Works half the total amount retained is

repaid to the Contractor and half when the Defects Liability Period has passed

and the Engineer has certified that all Defects notified by the Engineer to the

Contractor before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention

money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted

by the Employer under the provision of this clause, Employer shall consider the

said request of the Contractor provided that the refund hereunder shall be

made in tranches of not less than 1% (One Percent) of the Contract Price and

Contractor furnishes an irrevocable and unconditional Bank guarantee for an

equal amount substantially in the format of Bank Guarantee for Performance

Guarantee enclosed with SBD and valid up to 60 day beyond the scheduled /

extended Defects Liability Period. On completion of the whole works, the

contractor has however an option to submit a fresh irrevocable and

unconditional Bank Guarantee for an amount equal to 5% of the total value of

work executed substantially in the format of Bank Guarantee for Performance

Guarantee enclosed with SBD and valid up to 60 days beyond the Defect

Liability Period and yet refund the Retention Money Bank Guarantee submitted

for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per

day stated in the Contract Data for each day that the Completion Date is later

than the Intended Completion Date (for the whole works or the milestone as

stated in the contract data). The total amount of liquidated damages shall not

stated in the contract data). The total amount of liquidated damages shall not

exceed the amount defined in the Contract Data. The Employer may deduct

liquidated damages from payment due to the Contractor. Payment of liquidated

damages does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have

been paid, the Engineer shall correct any overpayment of liquidated damages

by the Contractor by adjusting the next payment certificate. The Contractor

shall not be entitled for any interest on the over payment calculated from the

date of payment to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in

the tender, then the contractor shall pay to the employer the relevant sum

stated in the Contract Data as Liquidated damages for such default and not as

penalty for everyday or part of day which shall elapse between relevant time

for completion and the date stated in the taking over certificate of the whole of

the works on the relevant section, subject to the limit stated in the contract

The employer may, without prejudice to any other method of recovery

deduct the amount of such damages from any monies due or to become due to

the contractor. The payment or deduction of such damages shall not relieve

the contractor from his obligation to complete the works on from any other of

his obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable

any Section, a Taking Over Certificate has been issued for any part of the Works

or of a Section, the liquidated damages for delay in completion of the remainder

of the Works or of that Section shall, for any period of delay after the date stated

in such Taking-Over-Certificate, and in the absence of alternative provisions in

the Contract, be reduced in the proportion which the value of the part so

certified bears to the value of the whole of the Works or Section, as applicable.

The provisions of this Sub-clause shall only apply to the rate of liquidated

damages and shall not affect the limit thereof.

50.1 If the contractor achieves completion of the whole of the works prior to the

intended Completion Date prescribed in Contract Data the Employer shall pay

to the contractor a sum stated in Contract Data as bonus for every completed

month but subjected to maximum amount as stated in Contract Data;

which shall elapse between the date of completion of all items of works as

stipulated in the contract, including variations ordered by the Engineer and the

time prescribed in Clause

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time

limit of the works is equal or more than 6 months. The bonus would be paid as

% of Time Saved % of Initial Contract Price

entitled for Bonus

Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two

installments except in special circumstances for which the reason to be

Recorded in writing) to the Contractor of the amounts stated in the Contract

Date by the date stated in the Contract Date, against provision by the Contactor

of an Unconditional Bank Guarantee in a form and by a bank acceptable to the

Employer in amounts and currencies equal to be at least 110% of the advance

payment. The guarantee shall remain effective until the

advance payment has been repaid, but the amount of the guarantee shall be

progressively reduced by the amounts repaid by the Contractor. The

Mobilization advance would be deemed as interest bearing advance at an

interest rate of 10 % to be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment, plant

and Mobilization expenses required specifically for execution of the Works. The

Contractor shall demonstrate that advance payment has been used in this way

by supplying copies of invoices or other documents to the engineer.

51.3 The advance payment shall be repaid by deduction proportionate amount from

payments otherwise due to the Contractor, following the schedule of completed

percentages of the Works on a payment basis. No account shall be taken of the

advance payment or its repayment in assessing valuations of work done,

variations, price adjustments, Compensation Events, or Liquidated damages.

52.1 The performance Security (including additional security for unbalanced bids)

shall be provided to the Employer no later than the date specified in the Letter

of Acceptance and shall be issued in an amount and form and by a bank or

surety acceptable to the Employer, and denominated in Indian Rupees. The

performance Security shall be valid until a date 60 days from the date of expiry

of Defects Liability Period and the additional security for unbalanced bids shall

be valid until a date 28 days from the date of issue of the certificate of

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start date and the end of Defects Correction periods shall be

remedied by the Contractor at the Contractor’s cost if the loss or damages

arises from the Contractor’s acts or omissions.

E. FINISHING THE CONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion

of the works and the Engineer will do so upon deciding that the work is

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the

Engineer issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the total

amount that the Contractor considers payable as full and final settlement of all

claims under the Contract for items before the end of the Defects Liability

Period. The Engineer shall issue a Defect Liability Certificate and certify any

final payment that is due to the Contractor within 56 days of receiving the

Contractor's account if it is correct and complete. If it is not, the Engineer shall

issue within 56 days a schedule that states the scope of the corrections or

additions that are necessary. If the Final Account is still unsatisfactory after it

has been resubmitted, the Engineer shall decide on the amount payable to the

Contractor and issue a payment certificate, within 56 days of receiving the

Contractor’s revised account.

57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses

and savings in final account is observed, the Engineer/Employer shall be at

liberty to restrict the final payment of BOQ items to the lowest amount

evaluated of the bids considering the final quantities and the rates quoted

including the rebates if any. Payment of variation items shall however be made

at the rates approved by the Employer, within 90 days from the physical

completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are required,

the Contractor shall supply them by the dates stated in the Contract data.

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates

stated in the Contract data, or they do not receive the Engineer’s approval, the

Engineer shall withhold the amount stated in the Contract Data from payments

due to the Contractor.

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party

causes a fundamental breach of the Contract.

59.2 Fundamental breaches of Contract include, but shall not be limited to the

1. The contractor stops work for 28 days when no stoppage of work is shown

on the current programme and the stoppage has not been authorized by the

2. The Engineer instructs the Contractor to delay the progress of the Works

and the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it within

a reasonable period of time determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of days

for which the maximum amount of liquidated damages can be paid as

defined in the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt

or fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the

offering, giving, receiving or soliciting of anything of value to influence the

action of a public official in the procurement process or in contract execution.

“Fraudulent practice” means a misrepresentation of facts in order to influence

a procurement process or the execution of a contract to the detriment of the

borrower, and includes collusive practice among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive levels

and to deprive the Borrower of the benefits of free and open competition.

59.3 When either party to the Contract gives notice of a breach of contract to the

Engineer for a cause other than those listed under Sub Clause 59.2 above, the

Engineer shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by

the Contractor, the Engineer shall issue a Certificate for the value of the work

done less advance payments received up to the date of the issue of the

certificate, less other recoveries due in terms of the contract, less taxes due to

deducted at source as per applicable law and less the percentage to apply to the

work not completed as indicated in the Contract data. Additional Liquidated

Damages shall not apply. If the total amount due to the Employer exceeds any

Damages shall not apply. If the total amount due to the Employer exceeds any

payment due to the Contractor the difference shall be a debt payable to the

60.2 If the Contract is terminated at the Employer’s convenience or because of a

fundamental breach of Contract by the Employer, the Engineer shall issue a

certificate for the value of the work done, the cost of balance material brought

by the contractor and available at site, the reasonable cost of removal of

equipment, repatriation of the Contractor’s personnel employed solely on the

works, and the Contractor’s cost of protecting and securing the Works and less

advance payment received up to the date of the certificate, less other recoveries

due in terms of the contract and less taxes due to deducted at source as per

applicable law.

61.1 All materials on the Site, Plant Equipments, Temporary Works and Works are

deemed to be property of the Employer, if the Contract is terminated because

of a Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event

entirely outside the control of either the Employer or the Contractor the

Engineer shall certify that the Contract has been frustrated. The Contractor

shall make the Site safe and stop work as quickly as possible after receiving this

certificate and shall be paid for all work carried out before receiving it and for

any work carried out afterwards to which commitment was made.

F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make

his own arrangements for the engagement of all staff and labour, local or other,

and for their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the Engineer

a return in detail, in such form and at such intervals as the Engineer may

prescribe, showing the staff and the numbers of the several classes of labour

from time to time employed by the Contractor on the site and such other

information as the Engineer may require.

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub-

contractor shall abide at all times by all existing labour enactments and rules

made thereunder, regulations, notification and bye laws of the State or central

Government or local authority and any other labour law (including rules),

regulations, bye laws that may be passed or notifications that may be issued

under any labour law in future either by the State or the Central Government

or the local authority. Salient features of some of the major labour laws that are

applicable to the construction industry are given below. The Contractor shall

keep the Employer indemnified in case any action is taken against the

Employer by the competent authority on account of contravention of any of the

provisions of any Act or rules made thereunder, regulations or notifications

including amendments. If the Employer is caused to pay or reimburse, such

amounts as may be necessary to cause or observe, or for observance of the

provisions stipulated in the notifications/bye laws/Acts/Rules/regulations

including amendments, if any, on the part of the Contractor, the

Engineer/employer shall have the right to deduct any money due to the

Contractor including his amount of performance security. The

Employer/Engineer shall also have the right to recover from the Contractor any

sum required or estimated to be required for making good the loss or damage

suffered by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be

treated as the employees of the Employer at any point to time.

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO

ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923 :- The Act provides for compensation in case

of injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under the

Act on satisfaction of certain conditions on separation if an employee has

completed 5 years service or more on death, the rate of 15 days wages for every

completed year of service. The Act is applicable to all establishments employing

or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for

monthly contributions by the employer plus workers @ 10% or 8.33% The

benefits payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other benefits

to women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for

certain welfare measures to be provided by the Contractor to contract labour and

in case the Contractor fails to provide, the same are required to be provided, by the

Principal Employer by Law. The principal Employer is required to take Certificate

of Registration and the Contractor is required to take license from the designated

Officer. The Act is applicable to the establishments or Contractor of Principal

Employer, if they employ 20 or more contract labour.

F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the

Minimum Wages fixed by appropriate Government as per provisions of the Act, if

the employment is a scheduled employment. Construction of Building, Roads,

Runways are scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages are to

be paid, when it will be paid and what deductions can be made from the wages of

H) Equal remunerations Act 1979 :- The Act provides for payment of equal wages

for work of equal nature to Male and Female workers and for not making

discrimination against female employees in the matter of transfer, training and

promotions etc.

I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments

employing 20 or more employees. The Act provides for payments of annual bonus

subject to a minimum of 8.33% of wages and maximum of 20 % of wages to

employees drawing Rs. 3500/- per month or less. The bonus to be paid to

employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be

worked out by taking wages as Rs. 2500/- per month only. The Act does not

apply to certain establishments. The newly set-up establishments are exempted

for five years in certain circumstances. Some of the State Governments have

reduced the employment size from 20 to 10 for the purpose of applicability of this

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and procedure

for resolutions of Industrial disputes, in what situations a strike or lock-out

becomes illegal and what are the requirements for laying off or retrenching the

employees or closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by

some of the State and Central Government to 50). The Act provides for laying

down rules governing the conditions of employment by the Employer on matters

provided in the Act and get the same certified by the designated Authority.

L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade

unions of workmen and employers. The Trade Unions registered under the Act

have given certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits

employment of children below 14 years of age in certain occupations and process

and provides for regulation of employment of children in all other occupations

and processes. Employment of Child labour is prohibited in Building and

Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions

of service) Act 1979:- The Act is applicable to an establishment which employs

5 or more inter-state migrant workmen through an intermediary (who has

recruited workmen in one state for employment in the establishment situated in

another state).The inter-state migrant workmen, is an establishment to which this

Act becomes applicable, are required to be provided certain facilities such as

housing, medical aid, traveling expenses from home upto the establishment and

O) The Building and Other Construction workers (Regulation of employment

and Conditions of Service) Act 1996 and the Cess Act of 1996:- All the

establishments who carry on any building or other constructions work and

employ 10 or more workers are covered under this Act.

All such establishments are required to pay cess at the rate not exceeding 2% of

the cost of construction as may be modified by the government. The Employer of

the establishment is required to provide safety measures at the Building or

construction work and other welfare measures, such as canteens, First Aid

facilities, Ambulance, Housing accommodations for workers near the workplace

etc. The Employer to whom the Act applies has to obtain a registration certificate

from the Registering Officers appointed by the Government.

P) Factories Act 1948 :- The Act lays down the procedure for approval of plans

before setting up a factory, health and safety provisions, welfare provisions,

working hours, annual earned leave and rendering information regarding

accidents or dangerous occurrences to designated authorities. It is applicable to

premises employing 10 persons or more with aid of power or 20 or more persons

without the aid of power engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent

authority as per rule. The royalty charges paid shall be borne by the

contractor and shall not be reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof from

time to time shall be applicable.

1. Water (Preservation and control of Pollution) Act,

2. Air (Prevention and Control of Pollution Act

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental management

plan for best energy use, waste management, the reduction of pollution as

in EMS (Environmental Management system)ISO-14001-

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision

was wrongly taken, the decision shall be referred to #Superintending

Engineer (Higher Authority) within 14 days of the notification of the Engineer's

decision. If the issue is not resolved, any party can refer the matter for

conciliation within 15 days from the decision given by the #Superintending

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the #Superintending Engineer, both the parties have to refer to

the #Chief Engineer concerned for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with

the decision of the Superintending Engineer, both parties have to refer to

the #Secretary, Roads & Building Department, Government of Gujarat for

the conciliation process.

If the dispute is not resolved through the conciliation process,

contractor may refer the dispute to Gujarat Public Works Contract Dispute

Arbitration Tribunal. If the Contractor fails to refer a claim / dispute to the

Higher Authority within 14 days of the notification of the Engineer's

decision, the Contractor shall not be entitled to any additional

payment/claim if he doesn’t follow the above sequence in stipulated time.

However, during such period, he would not stop the work in any case.

Clause Reference With

respect To section

Item marked “N/A” do not apply to this Contract.

1. The Employers is [CL.1.1]

Address: ………………………………….

Name of authorized Representative (will be intimated later)

2. The Engineer is ………………………

Name of Authorized Representative: …………………………

3. The Defects Liability Period is ................. years from the date of [CL.1.1&33]

4. The Start Date shall be 1st days for the date of issue of the Notice [CL.1.1]

to proceed with the work.

5. The Intended Completion Date for the whole of the works is [CL.1.1,17&2]

………… Months after start of work with the following milestones:

Milestone dates: [CL.2.2& 49.1]

Physical works to be completed Period from the start date

6. The Site is located at………………………………………….. [CL.1.1]

7. The name and identification number of the Contract is: [CL.1.1]

8. The works consist of ............................................ with items as per [CL.1.1]

B.O.Q. The works shall, inter alia, include the following, as

Specified or as directed:

Site clearance; setting – out and layout; widening of existing carriageway

and strengthening including camber corrections; construction of new

road/ Parallel service road; bituminous pavements

remodeling/construction of Junctions, intersections, bus bays, lay-bays;

supplying and placing of drainage Channels, flumes, guard posts and

guard other related items; construction/extension of cross drainage

works, bridge, approaches and other related stones; protective works for

roads/bridge; all aspects of quality assurance of various components of

the works; rectification of The defects in the completed works during the

Defects Liability Period; submission of “As- built’’ drawings and any

other related documents; and other item of work as may be required

to be carried out for completing the work in

accordance with the drawings and the provisions of the contract and to

(B) Bridge Works

Site clearance; setting out, provision of foundations, piers abutments and

bearing; prestressed/reinforced cement concrete superstructure;

wearing coat, hand railings, expansion joints, approach slabs, drainages

spouts/ downtake pipes, arrangements for fixing light posts, water

mains, utilities etc; provision of suitably designed protective works;

providing wing/return walls; provision of road markings, road signs etc.;

all aspects of quality assurance; clearing the site and handing over the

works on completion; rectification of the defects during the Defects

Liability Period and submission of “As-built” drawings and other related

documents; and other items of work as may be required to be carried out

for completing the works in accordance with the drawings and the

provisions of the contract and to Insure safety

(C) Other Items [CL.1.1]

Any Other Items as required to fulfill all contractual obligations as per the Bid

10. The following documents also form part of the Contract: [CL.2.3(9)]

As per clause 2-3

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death [CL13]

is Rs. 5 lakhs per occurrence with the number of occurrences limited to

four. After each occurrence, the contractor will pay an additional

premium necessary to make insurance valid for four occurrences

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be …………………….. [CL.21]

19. The period for submission of programme for approval of the engineer [CL. 27.1]

shall be 21 days from the issue of Letter of Acceptance.

20. The period between program updates will be …….. days. [CL.27.3]

21. The amount to be withheld for late submission of an updated (iii) R

programme shall be Rs ................ lakhs e

22. The following events shall also be Compensation Events m

Substantially adverse ground conditions encountered during the o

course of execution of work not provided for in the bidding document.

(i) Removal of underground utilities detected subsequently

(ii) Significant changes in classification of soil requiring

additional mobilization by the contractor, e.g. ordinary soil

to rock excavation,

unsuitable material like marsh, debris dumps, etc. not [CL. 27.3]

caused by the contractor.

(iv)Artesian conditions

(v) Seepage, erosion landslide

(vi)River training requiring protection of permanent work

Presence of historical, archeological or religious structures,

monuments interfering with the works

(viii) Restriction of access to ground imposed by civil, judicial, or

military authority

23. The currency of the Contract is Indian Rupees [CL. 46]

24. The formula (e) for adjustment of prices are as under: [CL.47]

• If any of the commodities like Cement, Steel or Bitumen are not

found applicable in a work, the weight component of that

commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as

indicated in SBD for the purpose of Price Adjustment} shall be

clubbed with the weight component of ‘Other Material’ (Pm), such

that the gross % weight of the components shall remain as 100% .

R = value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due to

labour shall be paid in accordance with the following formula:

VL = Increase or decrease in the cost of work during the

month under consideration due to changes in rates for

L0 = The consumer price index for industrial workers for the

State on 28 days preceding the scheduled date of opening

of technical Bids as published by Labour Bureau, Ministry

of Labour, Government of India

Li = The consumer price index for industrial workers for the

State for the month under consideration as published by

the Labour Bureau, Ministry of Labour, Government of

Pl = Percentage of labor component of the work.

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of

cement procured by the contractor

Vc = Increase or decrease in the cost of work during the

month under consideration due to changes in rates

C0 = The all India wholesale price index for Ordinary

Portland Cement on 28 days preceding the

scheduled date of opening of technical bid as

published by the Office of the Economic Adviser,

Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Ci = The all India average wholesale price index for Ordinary

Portland Cement for the month under consideration as

published by Office of the Economic Adviser, Department

for Promotion of Industry and Internal Trade, Ministry

of Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by the

contractor shall be paid in accordance with the following formula

Vs= Increase or decrease in the cost of work during the month under

consideration due to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products

Rebars) on 28 days preceding the date of opening of Bids as published by the

Office of the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long

Products Rebars) for the month under consideration as published by Office

of the Economic Adviser, Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long

products Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in

accordance with the following formula

Vb = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest

centre on the day 28 days prior to the scheduled date of opening of

Bi = The official retail price of bitumen of IOC depot at the nearest centre

for the 15th day of the month under consideration.

Pb = Percentage of bitumen component of the work

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and

lubricant) shall be paid in accordance with the following formula

Vf = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the existing

consumer pumps of IOC at the nearest centre on the day 28 prior to the

date of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps of

IOC at the nearest centre for the 15th day of the month of the under

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil has

been chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and

Machinery spare procured by the Contractor shall be paid in accordance

with the following formula

Vp= Increase or decrease in the cost of work during the month under

consideration due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month

under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pi = The all India average wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month

under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and parts

has been chosen to represent the Plant and Machinery Spares group

Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials other

than cement, steel, bitumen and POL procured by the contractor shall

be paid in accordance with the following formula

Vm = Increase or decrease in the cost of work during the month under

consideration due to change in rates for local materials other than

cement, steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on 28 days

preceding the scheduled date of opening of technical Bids, as published

by the Office of the Economic Adviser, Department for Promotion of

Industry and Internal Trade, Ministry of Commerce & Industry.

Mi= The All India wholesale price index (all commodities) for the month

under consideration as published by the Office of the Economic

Adviser, Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Pm = Percentage of local material components (other than cement,

steel, bitumen and POL) of the work.

The following percentage will govern the price adjustment for the

entire contract:

2. Cement – Pc ……%

25. The proportion of payments retained (retention money) shall be 6% {CL. 48}

from each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work {CL.49}

delay in completion of works (1/2000)th of the Initial contract

price, rounded off to the nearest

Thousand, per day. For sectional

Completion (wherever specified In

item 6 of Contract data) (1/2000)th of

initial contract price for #5 km

Section, rounded off to the nearest

thousand per day.

27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}

For delay in completion work Contract Price rounded off to

the nearest thousand

28. Amount of Bonus for early completion Amount of bonus for early

completion of work shall be given

as per CL.50 of Section-3

29. Maximum limit of bonus for early 5 percent of the Contract {CL. 50}

Completion of work Price

30. The amount of the advance payment are: {CL. 51 & 52}

#Nature of Advances Amount (Rs.) Conditions to

i Mobilization 10% of the contract On submission of unconditional

Price Bank Guarantee. (to be drawn

before the end of 20% of the

contract period). The contractor

may furnish four bank guarantees

of 2.5 % of each valid for the full

ii Equipment 90% for new and 50% of After equipment is brought to site

depreciated value for old (provided the Engineer is satisfied

equipment. Total amount That the equipment is required

equipment. Total amount That the equipment is required

will be subject to a for performance of the contract)

maximum of 5% of the and on submission of

Contract Price unconditional Bank Guarantee for

amount of advance

iii Secured Deleted

Brought to site

(The advance payment will be paid to the Contractor no later than 28 days after

fulfillment of the above conditions).

31. Repayment of advance payment for mobilization and equipment {CL. 51.3}

The advance loan shall be repaid with percentage deduction from the interim

payments certified by the Engineer under the Contract. Deduction shall commence

in the next Interim Payment Certificate following that in which the

total of all such payments to the Contractor has reached not less than 20 percent

of the Contract Price or 6 (six) months from the date of payment of first installment

of advance, whichever period concludes earlier, and shall be made at the rate of

percent (collectively for both Mobilization Advance and Equipment Advance)

of the amounts of all Interim Payment Certificate until such time as the loan has

been repaid, always provided that the loan shall be completely repaid prior to the

expiry of the original time for completion pursuant to Clause 17 and

33. The securities shall be for the following minimum amounts equivalent {CL. 52}

As a percentage of the Contract Price:

Performance Security for 5 percent of contract price plus Rs. …………….. (to be

decided after evaluation of the bid) as additional security in terms of ITB Clause

The standard form of Performance security acceptable to the Employer shall be an

unconditional Bank Guarantee of the type as presented in Section 8 of the Bidding

34. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}

35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL. 58}

are required within 28 days of the issue of certificate of completion of the whole

or section of the work, as the case may be.

36. The amount to be withheld for failing to supply “as built” drawings {CL. 58} by the

Date required is Rs ................... Lakhs.

37. The following events shall also be fundamentals breach of contract: {CL.59.2}

“The Contractor has contravened Sub- clause 7.1 and Clause 9 of GCC”

38. The percentage to apply the value of the work not completed representing {Cl 60}

the Employer’s additional cost for completing the Works shall be 20 per cent.

TECHNICAL SPECIFICATION

GENERAL TECHNICAL SPECIFICATIONS

1. In the specifications "as directed" / "approved" shall be taken to mean "as directed" / "approved by

the Engineer-in-Charge".

2. Wherever a reference to any Indian Standard appears in the specifications, it shall be taken to mean

as a reference to the latest edition of the same in force on the date of agreement.

3. In "Mode of Measurement" in the specifications wherever a dispute arises in the absence of specific

mention of a particular point of aspect the provisions on these particular points, or aspects in the

relevant Indian Standards shall be referred.

4. All measurements and computations, unless otherwise specified, shall be carried out nearest to the

following limits:

a) Length, width and depth (height) 0.01 meter

b) Areas 0.01 Sq. Mt.

c) Cubic Contents 0.01 Cu. Mt.

In recording dimensions of work the sequence of length, width and height (depth) or thickness shall

5. The distance which constitutes lead shall be determined along the shortest practical route and not

necessarily the route actually taken, the decision of the Engineer-in-charge in this regard shall be

taken as final.

6. Where no lead is specific, it shall mean "all leads"

7. Lift shall be measured from plinth level.

8. Up to "floor two levels" means actual height of floor (Max.4 M) up to 3 Mt. above plinth level.

9. Definite particulars covered in the items of work, though not mentioned or elucidated in it

specifications shall be deemed to be included therein.

10. Reference to specifications of materials as made in the detailed specification of the items of works is

in the form of a designation containing them kuber of the specification of the material and prefix 'M’

11. Approval to the samples of various materials given by the Engineer-in-charge shall not

absolve the contractor from the responsibility of replacing defective material brought on site or

materials used in the work found defective at a later date. The contractor shall have no claim to

any payment or compensation whatsoever on account of any such materials being rejected by

the Engineer-in-charge.

12. The contract rate shall be for the work completed in all aspects.

13. No collection of materials shall be made before it is got approved from the Engineer-in-

14. Collection of approved materials shall be done at site of work in a systematic manner. Materials shall

be stored in such a manner as to prevent damage, deterioration or intrusion of foreign matter and to

ensure the preservation of their quality and fitness for the work.

15. Materials, if and when rejected by the Engineer-in-charge, shall be immediately removed from the

16. No materials shall be stored prior to, during and after execution of a structure in such a way as to

cause or lead to damage or overloading of the various components of the structure.

17. All works shall be carried out in a workmanlike manner as per the best techniques for the particular

18. All tools, templates, machinery and equipment for correct execution of the work as well as for

checking lines, levels, alignment of the works during execution shall kept in sufficient numbers and

in good working condition on the site of the work.

19. The mode, procedure and manner of execution shall be such that it does not cause damage or over-

loading of the various components of the structure during execution or after completion of the

20. Special modes of construction not adopted in general Engineering practice if proposed to be adopted

by the Contractor, shall be considered only if the contractor provides satisfactory evidence that such

special mode of construction is safe, sound and helps in speedy construction and Completion of work

to the required strength andquality. Acceptance of the same by the Engineer-in-Charge shall not,

however absolve the contractor of the responsibility of any adverse effects and consequences of

adopting the same in the course of execution of completion of the work.

21. All installations pertaining to water supply and fixtures there of as well as drainage lines and sanitary

fittings shall be deemed to be completed only after giving satisfactory tests by the contractor.

22. The contractor shall be responsible for observing the rules and regulations imposed under the

"Minor Minerals Act", and such of the laws and rules prescribed by Government form to time.

23. All necessary safety measures and precautions (including those laid down in the various relevant

Indian Standards) shall be taken to ensure the safety of men. Materials and machinery on the works

as also of the work itself.

24. The testing charges of all materials shall be borne by the Contractor.

25. Approval to any of the executed items for the work does not in any relieve the contractor of his

responsibility for the correctness, soundness and strength of the structure as per the drawings and

specifications.

26. This is a turnkey contract. While efforts have been made to cover the scope of the work as defined

under specifications and narration etc. but there may be some ambiguities or missing items but the

contractor shall be responsible for executing all the items required for completion of houses in all

respects to make them habitable and ready for occupation and to make services functional and

operations including external and internal services.

27. Progress Monitoring: Contractor shall submit monthly progress report indicating financial & physical

progress of the work as well as design, quality and safety progress reports till the works are

completed. The work will be executed as per CPM/PERT chart to be submitted by contractor duly

signed along with tender. The contractor will be responsible for completion of job as per CPM/PERT

Milestone chart.

BUILDING WORKS & ROAD WORKS SPECIFICATIONS

All the specifications to be followed for execution of work shall be as per the general technical

specifications of R & B Department for building works, road works/ GWSSB, Govt. of Gujarat Relevant, IS

Specification shall be followed for construction of buildings. In case, IS Specifications are not available,

the decision of the GHB shall be final. The ambiguity in regards to interpretation of specification(s), the

decision of the GHB shall be final and binding. Wherever, any reference to any Indian Standard

specification occurs in the documents relating to this contract the same shall be inclusive of all

amendments issued thereto or revisions thereof, if any, up to the date of receipt of tenders. Samples of

building materials, door and window fitting, sanitary ware and other articles required for completion of

work shall be got approved from Engineer-in-charge before their use in the work. Preference shall be

given to those articles which bears IS certification mark. In case articles bearing IS certification mark are

not available, the quality of the sample brought by contractor shall be judged by the standard laid down

in the relevant IS specification, All materials and articles brought by the contractor(s) to the site for use

shall confirm to sample approved which shall be preserved till the completion of work.

ELECTRICAL & MECHANICAL WORKS SPECIFICATIONS

All the specifications to be followed for execution of work shall be as per the specifications of R & B

Department, Govt. of Gujarat & DGVCL/Torrent and NBC guidelines.

INFRASTRUCTURE SPECIFICATIONS

All the specifications to be followed for execution of work shall be as per the specifications of GWS & SB

(for water supply, sewerage, drainage, storm water drainage, rain water harvesting and grey water

treatment plant) and Ministry of Surface Transport, Govt. of Gujarat (for development of roads) and

general technical specifications of R & B Department/ GWSSB, Govt. of Gujarat.

HORTICULTURE SPECIFICATIONS

All the specifications shall be as per relevant GDCR of DIRECTORATE of HORTICULTURE. Relevant IS

Specification shall be followed for construction of buildings. In case, IS Specifications are also not

available, the decision of the Executive Engineer shall be final.

FIRE PROTECTION SYSTEM SPECIFICATIONS

1.0 Fire Extinguisher: The scope of work under this part of the specification covers supply and

installation of internal appliances as per requirements specified in schedule & marked on

drawings and instructions of engineer-in-charge.

Makes of all the appliances supplied and installed shall be as per the ‘List of Approved Make’ or

as approved by LFA and shall be of identical design for the entire premises. Mounting

accessories, indicator boards etc. are part of the scope of supply of internal appliances.

1.1 Specifications:

Internal appliances with various fire extinguishing medium shall conform to the following

specifications and shall be installed and maintained as per IS: 2190 / NFPA

Portable Extinguishers of the following types shall be installed according to local CFO

1.1.1 CO2 Type: The CO2 Extinguisher shall be ISI mark, with initial charge with high pressure

cylinder, complete with wheel type valve, internal discharge tube, with high pressure discharge

hose with horn and suspension brackets. The extinguisher shall have ISI mark of 2878 or latest

Indian standard and capacity shall be 2 Kgs.

1.1.2 ABC (Powder) Type : 6 Kg ABC (Powder) type fire extinguisher shall conform to IS 15683 or

latest Indian Standard & will be with all accessories & mounting arrangement

2.0 Pipe Work :

2.0.1 All the materials shall be of TAC/LFA approved, best quality conforming to the specifications and

subject to the approval of the Client or his representative. If so directed, materials shall be tested

in an approved testing laboratory & the contractor shall produce the test certificate in original

to the Engineer-in-charge & the entire charges for original as well as repeated tests shall be

borne by the Contractor.

2.0.2 Before welding, the pipe faces shall be cleared & then shall be welded conforming to IS : 9595 –

1980. The electrodes used for welding shall comply with IS:814. the laying of welded pipe shall

also comply to IS 5822 – 1986. The welding joints shall be tested in accordance to IS:3600, Part

2.0.3 Pipes and fittings shall be fixed truly vertical, horizontal or in slopes as required in a neat

workman like manner.

2.0.4 Pipes shall be fixed in a manner as to provide easy accessibility for repair and maintenance and

shall not cause obstruction in shafts, passages etc.

2.0.5 Pipes shall be securely fixed to walls, and ceilings by suitable clamps or supported at every

mtr. & at change of direction as required. Only approved type of anchor fastners shall be used

for RCC ceiling and walls.

2.0.6 Valve and other appurtenances shall be so located that they are easily accessible for operations,

repairs and maintenance.

2.1 Pipes : Pipes of the following types are to be used:

2.1.1 MS/ G.I. pipes as per IS: 1239, heavy duty (for pipes of sizes 150 mm N.B. and below) suitably

lagged on the outside to prevent soil corrosion. M.S. pipes buried below ground shall be lagged

2.1.2 MS/GI pipe lines upto 150 mm dia. shall have all fittings as per IS: 1239, Part-II (heavy grade)

while pipelines above 150 mm dia shall be fabricated from IS: 3589 Gr.320 pipes as applicable

or from steel plates.

2.1.3 For MS/GI pipelines upto 50 mm dia screwed jointing shall be adopted, while for pipelines above

50 mm dia welded or flanged construction is to be carried out or as specified in Schedule of

2.1.4 Hangers and supports shall be capable of carrying the sum of all concurrently acting loads. They

shall be designed to provide the required supporting effects and allow pipeline movements as

necessary. All guides, anchor, braces, dampener, expansion joint and structural steel to be

attached to the building structure trenches etc. shall be provided. Hangers and components for

all piping shall be approved by the Consultant / Client / Architect.

2.1.5 The piping system shall be capable of withstanding 150% of the working pressure including

water hammer effects.

2.1.6 Flanged joints shall be used for connections to vessels, equipment, flanged valves and also on

suitable straight lengths of pipeline of strategic points (@ at every 15-20 mtr.) to facilitate

erection and subsequent maintenance work.

2.1.7 Excavation for pipe line shall be in open trenches. Pipes shall be buried atleast one meter below

ground level and shall have 230 mm x 230 mm masonry supports atleast 300mm high at 3m

intervals. Masonry work to have plain cement concrete foundation (1 cement: 4 coarse sand:

stone aggregate) of size 380 x 380 x 75 thick resting on firm soil.

2.1.8 Wherever required Contractor shall support all trenches or adjoining structures with adequate

supports to prevent landslides.

2.1.9 On completion of testing and painting trenches shall be refilled with excavated earth in 15 cm

layers and compacted.

2.1.10 Contractor shall dispose off all surplus earth within the site.

2.1.11 Contractor shall provide suitable cement concrete anchor blocks for overcoming pressure trusts

in underground / external pipes. Anchor blocks shall be of cement concrete 1:2:4 mix.

3.1 Valves shall be used to start, stop or control flow. Non-return valves shall be provided

unidirectional flow.

3.2 Butterfly valve conforming to BS 5155 or as indicated in BOQ will be used for isolation of flow in

pipelines. Optionally, gate valves having outside screw rising spindle shall be used and shall be

as per IS: 780 / 14846 PN 1.0/1.6, as applicable. For sizes 50mm to 200mm, Butterfly valve shall

be as per IS: PN = 1.6 or as specified in Schedule of quantities. Non-return valves shall be swing

check/spring operated type. An arrow mark in the direction of flow shall be marked on the body

of the valve. These valves shall conform to IS:5312 for swing type or API 596/598 for spring type

3.3 Valves below 50 mm size shall have screwed ends while those of 50 mm and higher sizes shall

have flanged connections. Drain lines will have locks for draining.

4.0 Internal Hydrant:

Internal hydrant shall be provided at each landing or at suitable location consisting of single /

twin headed gunmetal landing valve as indicated in BOQ with 63 mm dia oblique female

instantaneous pattern with caps & chains. Outlet and 80 mm inlet (IS: 5290-1969) with separate

shut off valve. Landing valves shall be 63 mm dia. Oblique female instantaneous pattern with

caps and chains. Landing valves shall be of gunmetal and fitted with instantaneous coupling

conforming to IS: 901. The valve body, stop valve, check valve, nut, instantaneous female outlet

and blank cap shall be of leaded-tin bronze conforming to Grade-II of IS: 318-1962. The valve

spindle shall be of brass rod conforming IS: 320 - 1962. The hand wheel shall be mild steel or

cast iron washers gaskets shall be of rubber conforming to IS:638 - 1965 or leather conforming

to IS: 581 : 1969. The coupling shall be fitted with an internal plug secured by chain landing

valves shall be installed on hydrant riser at a height of 1.0 to 1.2 meter from the floor level.

Each internal hydrant shall be provided with two nos. 63 mm. Diameter 15 mtr. Long hose pipe

with gunmetal male and female instantaneous type coupling, machined wound with G.I. wire

hose of IS 636 type A and couplings to IS:903 with IS certification, gunmetal branch pipe with

nozzle conforming to IS:903.

Hoses pipes shall be of fabric reinforced rubber lines as per IS:636 Type II or canvas hose as per

IS:4927, with nominal size of 63 mm and lengths of 15 meter or 7.5 meter, as per quantities

specified for in schedule or bill of quantity.

All hose pipes shall carry ISI marking on the body of the hose.

The hose shall have instantaneous spring lock-type coupling on ends. The instantaneous

coupling shall be as per IS: 901. It shall be fixed to each other by copper rivets and galvanized

M.S. wires and leather bands. All coupling shall be interchangeable with each other and shall

bear ISI markings.

6.0 Hose Cabinets (Hose Box)

Each hydrant shall be housed in a Hose cabinet of suitable size. The hydrant cabinet shall hold

double / single headed hydrant as specified, 2 hoses and one branch pipe as required. Internal

hydrants shall normally fit the size of the niche made for it. The cabinet shall be of minimum

SWG M.S. sheet with centre opening, double glass front doors (cleat glass of 4mm thickness).

The glass shall be firmly fixed by means of steel clips and screw with rubber beading. Hinges

shall also be screwed and not welded. The corner members (frame) shall be of 25 x 25 x 3 mm

thick angle. The hose box shall be firmly fixed to the wall/support by means of brackets and

dash fasteners. The steel work shall have one coat of primer and two coats of red paint. The

words “Yard Hydrant”, “Hydrant” etc. should be painted in white or red on the glass in 75 mm

high letters. The hose box shall be lockable for internal hydrant installation.

The hose reel shall be directly tapped from the riser through a 25 / 32 mm dia pipe, the drum

and the reel being firmly held against the wall by use of dash fasteners. The hose reel shall be

swinging type (180degrees) and the entire drum, reel etc. shall be as per IS: 3876 and IS:

The rubber tubing shall be of best quality and the nozzle shall be shut off type.

8.0 Branch Pipes

Branch pipe shall be of either gun metal or aluminium and should conform to IS: 903. One end

of the branch pipe will receive the coupling while the other end shall have a nozzle screwed to

it. It shall bear ISI marking.

9.0 Yard / External Hydrant

Yard or External Hydrants shall be as per IS: 908 and the valve as per IS:5290. The hydrant shall

consist of stand post assembly and a masonry base 200 mm X 200 mm X 200 cm high and shall

be made at the point where it comes out of the soil. The valve shall complete with hand wheel,

quick coupling connection spring and blank cap. The hydrant shall be laid on 150 dia. or as

mentioned in BOQ.

Yard or External hydrant shall be controlled by a cast iron sluice valve. Hydrant shall have

oblique female instantaneous pattern 63 mm diameter outlets with caps and chains. The

hydrant shall be of gunmetal and flange inlet and single outlet conforming to IS: 5290, a duck

foot bends and flanged riser of required height to bring the hydrant to level above ground. The

valve body, stop valve, check valve, nut, instantaneous female outlet and blank cap shall be of

leaded-tin bronze conforming to Grade-II of IS:318-1962. The valve spindle shall be of brass rod

conforming IS:320 - 1962. The hand wheel shall be mild steel or cast iron washers gaskets shall

be of rubber conforming to IS:638 - 1965 or leather conforming to IS: 581 :

Each external hydrant shall be provided with two nos. 63 mm. Diameter 15 mtr. Long hose pipe

with gunmetal male and female instantaneous type coupling, machined wound with G.I. wire

hose of IS 636 type A and couplings to IS:903 with IS certification, gunmetal branch pipe with

20 mm nozzle conforming to IS:903.

10.0 Valve Chambers

A valve chamber shall be brick masonry chamber in cement mortar 1:5 (1 cement: 5 coarse

sand) on cement concrete foundation 150 mm thick foundation 1:5:10 mix (1 cement: 5 fine

sand: 10 graded stone aggregate 40 mm nominal size), 15 mm thick cement plaster inside and

outside finished with a floating coat of neat cement inside with cast iron surface box approved

by fire brigade including excavation, back filling, complete. The wall shall be 230 mm thick with

heavy duty ISI marked C.I. manhole covers.

11.0 Fire Brigarde Inlet Connection

A fire brigade inlet connection with a non-return valve shall be provided to facilitate the fire

brigade to pump water into the installation by the use of their own equipment. Four way or

mm dia connection to the system shall comprise of four instantaneous pattern 63 mm dia. male

inlets shall be with caps and chains complete with 150 mm dia. sluice valves, non-return valve

housed in a M.S. cabinet with glass fronted door. The cabinet shall be suitable for recess

Two way or 100 mm fire brigade inlet connection to the system shall comprise of two

instantaneous pattern 63 mm dia. male inlets shall be with caps and chains complete with

mm dia sluice valve, non-return valve housed in a M.S. cabinet with glass fronted door. The

cabinet shall be suitable for recess mounting.

12.0 System Drainage

The systems shall be provided with suitable drainage arrangements with G.I./MS piping of

mm dia. complete with all accessories, and provided with drain valve.

13.0 Hydrant System

13.1 The hydrant system shall comprise of AC motor driven pump sets. Diesel pump, Jockey pump

etc. with all required accessories including valves, appurtenances, instrumentation and controls

etc. complete in all respects. The system shall cover the entire area from independent pipe work

from the fire water pump set. The hydrant work shall remain pressurized through the proposed

Jockey pump taking care of any leakages in the system pipelines and valve glands. All pumps /

motors / engines to be of makes approved by local Fire Authority.

13.2 The hydrant system shall be kept charged by pressurized water at approximately 7.5 Kg/cm2

at all times. In the event of fire when any of the hydrant valves in the net work is opened, the

resultant fall in header pressure should enable starting the Electric Motor driven fire water

pumping set through pressure switches automatically. One Diesel Engine / DG set driven pump

shall be a stand-by pump serving hydrant system & sprinkler both. In case of failure of electricity

or failure of Elec. Pump to start on demand, the stand-by DG set operated pump shall

automatically take over. Apart from the automatic starting of the pump sets, provision shall be

kept for manual starting also. However, shifting down of the pump sets shall be manual.

13.3 The hydrant system in the yard shall be furnished with external hydrants consisting of landing

valves (positioned approx. one meter above ground level) fitted M.S. (Heavy) flanged single

headed stand pipes installed on underground hydrant headers distributed 45 M apart

approximately or as marked on the plan.

The entire system including all pumps, motors, diesel pump set and panels shall be of approved

make by TAC / Local Fire Authority.

14.0 Cubcial type Switch Board / L.T. Panel

Cubicle type switchboards and components shall conform to the requirements of the latest

revision including amendments of the following codes and standards.

IS: 8623 Specification for factory built assemblies of switchgear and control gear

for voltage upto and including 1000V AC / 1200V DC.

IS: 4237 General requirements for switch-gear and control-gear for voltage not

exceeding 1000-V.

IS: 2147 Degree of protection provided by enclosure for low voltage switch-gear

and control-gear.

IS: 1018 Switch-gear and control-gear selection/installation and maintenance.

IS: 6005 Code of Practice for phosphating of iron and steel.

IS: 13947-1993/ IEC 947 - 1989 Air circuit breaker / moulded case circuit breaker.

IS: 1248 Direct acting indicating analogue electrical measuring instruments and

testing accessories.

IS: 2705 Part - I, II & III 1964 Current transformers for metering and protection with

classification burden ad insulation.

15.0 Air Cushion Tank

Every wet riser shall be provided with an air cushion tank at its top most point. The air cushion

tank shall be provided with an automatic air release cock, 20 mm dia. drain pipe, drain valve

and shut off valve.

16.0 Pressure Gauge

All pressure gauges shall be dial type with Borden tube element of SS 316. The dial size shall be

of 150 mm diameter and scale division shall be in metric units marked clearly in black on a

white dial. The range of pressure gauge shall be 0-10 kg.sq.cm or as specified in BOQ. The

pressure gauges shall be complete with isolation cock, siphon tubing, etc.

17.0 Pressure Switches

17.1 The pressure switch shall be industrial type single pole double throw electric pressure switch

designed for starting or stopping of equipment when the pressure in the system drops or

exceeds pre set limits. It shall comprise of a single pole change over switch, below element

assembly and differential spindle.

17.2 All pressure switches shall have ¼” BSP (F) inlet connection and screwed cable entry for fixing

cable gland. All control cabling shall be provided.

18.0 Sprinkler Heads

Sprinkler heads shall be provided at approximate spacing so as to cover 12 sq.mtr. per sprinkler

head in case of ordinary hazard & 17 sq.mtr. in case of light hazard. The spacing shall however

be in uniformity with the drawings and properly coordinated with electrical fixtures, ventilation

ducts and grilles and other services along the ceiling. Sprinkler heads shall be gunmetal quartz

bulb type with a temperature rating of 68°C. Sprinkler heads shall be of upright conventional

type with fusible link for operation. Sprinkler head shall be approved by the under writers

Laboratories (U.L.) or Fire Officers Committee (FOC). The finish shall be as specified in bill of

Contractor shall install cabinet (fabricated from 16 Gauge M. S. sheets witch lockable glass

shutters. Shelves for keeping spare sprinklers and spanner at locations approved by the

Engineer-in-Charge and given in the schedule of quantities. The contractor shall also give

required tools for removing and fixing of different types of sprinkler free of cost as directed by

Engineer-in- Charge.

19.0 Sprinkler System

To supply, install, testing and commissioning of sprinkler system as per drawing and Sprinkler

heads spacing shall be in conformity with the drawings and properly coordinated in reflected

ceiling with electrical fixtures, ventilation ducts and grills and other services along the ceiling.

Sprinkler heads shall be brass / gunmetal with quartz bulb with temperature rating of

degree celsius. Sprinkler heads shall be of type and quality approved by the local fire brigade

authority/NFPA 13. The inlet shall be screwed. Sprinkler heads shall be pendent, recessed or

special side type. All sprinklers shall conform to the specifications given by TAC, IS, NFPA, FOC,

19.1 Pendent / Upright Type Sprinkler Head

Sprinkler heads shall be quartzite bulb type with bulb, valve assembly, yoke and the deflector.

The sprinkler shall be of approved make and type with 15 mm nominal diameter outlets.

The bulb shall be made of corrosion free material strong enough to withstand any water

pressure likely to occur in the system. The bulb shall be shatter when the temperature of the

surrounding air reaches at 68 c.

The nominal bore shall 15 mm diameter and color of liquid shall be as per temperature rating.

19.2 Concealed Type / With Rossete Sprinkler Head

Adjustable concealed sprinklers shall be provided as specified in S.O.Q. in areas where an

attractive appearance is primary concern. Concealed Sprinkler heads shall be infinitely

adjustable for a full 15 mm so as to compensate for uneven ceiling heights & allow adjustment

of the sprinkler cover at any timer. The sprinkler shall be of approved make and type with

mm nominal diameter outlets.

The bulb shall be made of corrosion free material strong enough to withstand any water

pressure likely to occur in the system. The bulb shall be shatter when the temperature of the

surrounding air reaches at 68 c.

The nominal bore shall 15 mm diameter and color of liquid shall be as per temperature rating.

19.3 Installation Control Valve & Related Equpments for Sprinkler Systerm

The sprinkler system shall have installation control valve (Flow switch with Isolation Valve and

Drain arrangement) along with assemblies at entry of main header in each floor.

19.4 Flow Switch

Flow switch shall have a paddle made up of flexible material of the width to fit within the pipe

bore. The terminal box shall be mounted over the paddle / pipe through a connecting socket.

The switch shall be potential free in either NO or NC position as required. The switch shall be

able to trip and make/ break contact on the operation of a single sprinkler head. The terminal

box shall have connections for wiring to the Fire alarm panel. The seat shall be of stainless steel.

The flow switch shall have IP: 55 protections.

The flow switch shall work at a minimum flow rate of 100 LPM. Further, it shall have a retard

to compensate for line leakage or intermittent flows.

19.5 Butterfly Valve

The Butterfly valve shall be suitable for waterworks and tested to minimum of 16 kg/sq cm Pressure.

The valves shall fulfill the requirements of BIS (Indian Standard)BS: 5155 or AWWA C 504, API

The body shall be of cast iron to IS: 210 in circular shape and of high strength to take the minimum

water pressure of 10 kg/sq cm. The disc shall be heavy-duty cast iron with anti-Corrosive epoxy or

nickel coating.

The valve seat shall be high grade elastomer or nitrile rubber. The valve in closed position shall have

complete contact between the seat and the disc throughout the perimeter. The elastometer rubber shall

have a long life and shall not give away on continuous applied water pressure. The shaft shall be of

ENB grade carbon steel.

The valve shall be fitted between two flanges on either side of pipe flanges. The valve edge rubber

shall be projected outside such that they are wedged within the pipe flanges to prevent leakages.

The valve shall be supplied with manual gear operated opening/ closing system by lever.

19.6 Drain Valve

50 MM / or as specified in SOQ diameter MS/ G.I. pipe conforming to I.S.:1239 (heavy grade)

with 50 mm diameter / or as specified in SOQ gunmetal full way valve shall be provided for

drainage of any water in the system in low pockets.

19.7 Sprinkler Alamr Valve:

Apart from above, Sprinkler alarm valve shall be provided with all accessories for wet sprinkler

system to ensure positive water flow. It shall have flange connection & shall have brass body &

steel trims. The valve shall conform to the specifications given by NFPA/UL/LFA

20.0 Conventional Fire Alram System

The Fire detection system shall comprise of a central unit, connected by two wires to field

devices. Including fire detection devices, alarm devices and control devices, located throughout

the protected building area. The control unit shall continuously monitor the status of all sensing

devices, and initiate action when a fire or smoke condition is present. The alarm management

shall be field configurable from the control panel via a keypad to enable the system and to permit

future changes. This configuration shall be maintained under power failure conditions. The Fire

alarm panel shall be designed to communicate with the sensors and field devices. It shall be a

microprocessor based unit, and shall incorporate all hardware and software to enable it to make

decisions upon information received from sensors, and operate appropriate outputs to initiate

required alarm and signals. The panel shall comply with IS 2189 code of practice. The control

unit shall have a front panel comprising of indicating LED’s, control keyboard, and LCD display.

The panel shall have 32 characters LCD monitoring & programming setup through menu option

and shall have also have provision for viewing events like, Fire, Fault, Disable etc., The Panel shall

be protected against unauthorised operation by means of Password and shall have two levels of

access into the system menu via keypad.

These are to be as follows:

Signalling and annunciation shall be by zone, displayed on LED indicators, and on the LCD text

display. Fire, Fault, maintenance, and device/zone disabled signals shall be indicated visually by

LCD text display, and audibly, in the control unit. The display must show the total number of

alarm events currently in the system. Fire alarms shall take priority when displaying. However,

it must be possible to view all events currently in the system, including, fire alarms, faults, disable

devices informations. The visual indications must be arranged so that the different warning are

clearly distinguished.(i.e. amber for fault, red for alarm) The internal audible signal device may

be the same for all alarms, but either tone variation shall be used to differentiate the signals.

Outputs shall be provided for audible alarms, control functions and remote repeater.

Programmable Trouble Reminder: The system shall provide means to automatically initiate a

reminder that troubles exist in the system. The reminder will appear on the system display and

(if enabled) will sound a piezo alarm.

Manual Call Points are proposed to be installed at each Exit Staircase, Lobby areas on each floor

to comply with relevant standard / norms or recommendation of local fire brigade authority.

Manual Call Points (MCP): The Manual call points (MCP) shall confirm to the relevant standards

having the following features.

1. MCP shall be resettable Type.

2. MCP shall be either surface mounted or flush mounted.

3. The MCP shall have a LED to indicate Alarms

4. The MCP ABS type and red in colour.

Conventional Sounder: The Sounder shall conform to the relevant standards having the

following features.

1. The Sounder shall be a Conventional sounder. (Bidder shall consider external power supply

2. The sounder shall have an audibility level of 85dB

3. The sounder shall have the capability of being tested from the FACP.

4. The sounder ABS type and red in colour.

Manual Call Point The Manual Call Point shall be Conventional type to define the location.

1. It shall operate on 24 Volts DC.

2. It shall be red in colour ABS Plastic.

3. The Manual Call Point shall be with a Resettable type front glass.

4. The switch rating shall be for minimum 1 amp.

5. There shall be a 5 mm RED LED to glow if the Call Button is activated.

6. The cable termination in the call button shall be with 6A rated terminals.

7. It shall be compatible with all type of conventional panel. Sounder: The Sounder shall be

Conventional type:

8. It shall operate on 24 Volts DC.

9. It shall be red in colour ABS Plastic.

10. The Sounder shall be tested at site for continuous operation of 15 minutes.

11. The sounders shall be conventional and wired in a separate NAC.

12. Operating Current: 40mA

13. Sound Level: 85dB@1m

14. Operating Temperature: 0 - 49° C / 32-120° F.

15. Sounder Type: Piezo Electric Type

16. Tone Type: Fire Engine Siren.

21.0 Basement Ventilation System (applicable for basements only)

Car park Ductless Ventilation / Jet fans shall be provided at basement suitable for Normal

ventilation and Smoke Extraction application. The complete fan assembly with its Casing,

impeller & motor (not only the motor or one of the item) shall be imported from manufacturer

and certified as tested for 300o C for 2 hours operation. Quantity shall as per CFD analysis / as

per local CFO advise.

Each fan shall be with dual speed motor. Casing shall be made of Hot Dipped Galvanized Steel.

The Motor shall run on the electrical power suitable for 1 Ph/ 50Hz.

21.2 Tube Axial fan

Tube Axial fans with GI cowl arrangement shall be made at exhaust point above ground with GI

bird screen for exhaust air. WC Static Pressure certified as tested for 250 o C for 2 hours fire

operation under normal mode & fire mode to submitted. Quantity shall as per CFD analysis / as

per local CFO advise.

21.3 CO Sensors

Carbon monoxide sensor shall be provided with sensing range of 0-220 ppm with coverage area

upto 500 sqm and protection IP30 class with operating temperature 0-50 degree with operating

humidity 0-95 % Rh. Thease shall be integrated with all necessary accessories with Jet Fan &

tube axial fan.

22 Wireless Gas detectors (applicable for MIG and HIG)

Wireless gas detectors shall be provided with range upto 8 meters, temperature range -10 to

degree and humidity 5 to 95% rh. This detectors shall be installed in kitchen of each dwelling

23 Fire stopper foam

Fire stopper foam shall be used as per manufacturer’s specification to fill and close the openings

made for services to prevent spread of fire from one floor / area to other floor / area.

24.0 Tetsting of the Hydrant System:

24.1 All air shall be trapped from the pipeline through hydrants & air valves. Each section of the pipe

shall be slowly filled with the water & allow to stand the water for 2 hours minimum with the

ends closed. No joints / connection shall be leaked within this duration. The hydraulic test

pressure shall be 1.5 times the design pressure.

24.2 Flushing of underground connections: Underground mains and lead-in connections to system

risers shall be flushed before connections made to piping in order remove foreign materials

which may have entered the underground during the course of installation. For hydrant system

the flushing operation shall be continued until water is clear.

24.3 Underground mains and lead-in connection shall be flushed at a flow rate of not less than

ltrs. per minute.

24.4 Provision shall be made for the disposal of water issuing from test outlets to avoid property

24.5 Acceptance Test - At the time of taking over, the hydrant system shall fulfill the following

acceptance tests:-

24.5.1 Starting up of the pressure suction (Jockey Pump) : The pressure switch shall be set at

kg/cm2 at the lower limit and 7.5 kg/cm2 at the upper limit. The system drain shall be opened

to cause a drop in the pressure. The Jockey Pump shall start as soon as the pressure gauge

needle falls down to 3.5 kg. The Jockey pump shall also stop automatically when the system has

been pressurized again upto 7.5kg/cm2.

24.5.2 The main electrical pump shall be set to start at 3.5 kg/cm2. An external hydrant valve using a

single length of hose and branch pipe shall be fully opened to cause a drop of pressure in the

system. At first, the jockey pump shall start when the pressure drops from 7 kg. Further, drop

in the pressure from 3.5 kg should be allowed to test automatic start-up of the electrical pump.

The electrical pump shall continue to run atleast for 5 minutes and register rise in the pressure

upto 3.5 kg the Jockey Pump shall be automatically start at this. The electrical pump shall be

stopped manually by pressuring the stop button.

24.5.3 After having the system got fully charged at 7.5 kg/cm2 the external hydrant valve using hose

and branch pipe at (ii) above shall be opened. When the pressure has dropped from 3.5 kg/cm2,

the electric main pump shall come into operation automatically. After the main pump has run

for 5 minutes, the power supply in the pump house shall be switched off. The diesel pump shall

automatically come into operation immediately.

24.5.4 All these tests mentioned above shall be repeated after one hour interval. The result of all the

tests shall be identical again. After the system has satisfactorily withstood the above tests, it can

be taken over from the contractor.

25.0 Start-up / System Testing

It will be the responsibility of the tenderer to cause interim / stage inspection by the Local Fire

Authority LFA / Chief Fire Officer C.F.O during execution of the work as and when so called for

by the Employer / Consultant and shall carry out any rectification / modification as may be

suggested by the Local Fire Authority (LFA), Chief Fire Officer (CFO).

Soon after the work is completed, the contractor shall inform the LFA/CFO in writing with a

copy to the Consultant / Employer for getting the complete system including all sub system and

instrumentation, control etc. thoroughly inspected and tested for satisfactory performance.

After satisfactory completion of tests of the systems by the LFA / CFO, the contractor shall be

required to submit as built drawings to the Consultant / GHB which have been so approved.

25.0 Commissioning of System

25.1 Pressurized the fire hydrant system by running the main fire pump and after attainrequired

pressure shut off the pump.