Bi-annual Rate Contract for providing & fixing of 11KV heat shrinkable type XLPE cable termination kit at Various s/s under TR Circle, Jambuva, on as and when required basis

4 Estimated cost without GST in Rs. Lacs Rs.

5 Earnest Money Deposit amount in Rs. Rs.

6 On line (E-tendering) Bid / offer submission last 20.01.2026

date up to 16.00 hours only (This is mandatory)

7 Date of opening of Tender fee, EMD and online 20.01.2026

technical bid at 16.10 hours

8 Tentative Date of on – line opening of Price bid, Shall be intimated separately.

9 Validity of offer 180 days

10 Time limit 24 months

1) All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified in

tender document) documents along with scan copy of transaction slip of payment made through RTGS/NEFT

for Tender Fee & EMD shall be uploaded through on line only (which is mandatory) on (n) procure Portal. No

any physical documents , Demand Draft / Banker’s cheque or Pay order for tender fee and EMD will be

2. Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on or before due date

and time of submission of tender .Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay

order will not be accepted and no any further communication in the matter will be entertained.

3. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled time.

4. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain legible

(readable) and should not be password protected.

5. All the Appendices, forms, formats, declaration, undertaking, etc (To be submitted on bidder’s letterhead),

Tender acceptance letter (on bidder’s letterhead), price bid, tender documents specified in the tender must be

submitted through online on n-procure portal (mandatory) (All the documents to be duly self attested by the

bidder). For any differences or wrong entry bidder shall be sole responsible for that documents.

6. Tender will be evaluated on the basis of Data / Details / Documents submitted by the bidders though online

7. The bidders are required to upload complete technical bid duly filled, sealed & signed by bidder ( all the

appendices (annexure)/forms etc). This is intended for transparency and speedy evaluation of the bids. Instead

of simply confirming/attached in bid/refer physical offer, the bidder shall fill in the particulars against appropriate

place in respect of each line appearing in Technical bid (In the absence of required details in uploaded tender

documents, technical bid , the purchaser has every right to evaluate the bids accordingly and bidder cannot

raise any objection against any point during evaluation).

8. In case of short submission of documents with bid and / or clarification if any required from the bidder,the

required details / documents may be asked from the bidder in physical form.

9. Payment of Tender Fee and Earnest Money Deposit (EMD ) :

Seal & Signature of Bidder 2|Page

1)The EMD and Tender fee plus GST as applicable shall be paid through RTGS/NEFT only. Bidder shall have

to upload scan copy of payment made (transaction slip of payment made) with the Tender documents

online on n-procure portal.

2) Bidder has to provide following detail on the same date when payment of tender fee and EMD is

made at below mentioned e-mail ids :

1. [email protected]

2. [email protected]

3. [email protected]

Sr. No. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

8 GST Registration No.

3) GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

12. Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be accepted.

Also,Tender fee and EMD received after due date and time as specified in the tender will not be

accepted/opened irrespective of delay due to any reasons and the Corporation shall not assume any

responsibility for late receipt of the same.

13. Tender without EMD and tender fee plus GST as applicable shall be rejected.

14. Bidders are requested to remain in touch with the n-procure portal for any amendment/corrigendum or extension

of due date etc.

15. The GETCO reserves the right to award the work to one or more bidders, considering their technical and

financial capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

Any technical questions, information and clarification that may be required pertaining to this enquiry should be

referred to: The Superintending Engineer (TR), Gujarat Energy Transmission Corporation Limited, Circle office

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer (TR)

C.O., GETCO, Jambuva

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website

In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training

required for participating in online tender, they can contact the following office: (n) Procure Cell, (n) code

solutions-A division of GNFC Ltd., 403, GNFC Infotower, S.G. Road, Bodakdev Ahmedabad –380054 (Gujarat ).

26857321 / 40007533, Email: [email protected]

Seal & Signature of Bidder 3|Page

Seal & Signature of Bidder 4|Page

INSTRUCTIONS TO THE BIDDERS

(A) INSTRUCTIONS TO THE BIDDERS

Bidders have to submit following documents with Technical Bid.

QUALIFYING REQUIREMENT:

1. Registration:

a. “Bidder quoting for the bid shall have registration in appropriate class with GETCO

b. Bidder shall have Certificate of Registration as “Approved Vendor / manufacturer” of GETCO/ DISCOM

OR Authorized Distributor/ Dealer/ Service Provider of approved manufacturer of GETCO/ DISCOM along with

copy of certificate for approved vendor of the original manufacturer.

2. Experience : Bidder shall have experience of similar nature of work under as main contractor for minimum of

50% value of estimated cost of the tender with GETCO within last 03 years. They should submit attested photo

copy of orders secured from GETCO / Central / State Government / Railway / Semi- Government or any

Reputed Firm and satisfactory completion certificate from respective department.

3. Electrical Contractor License :

Erection agency of bidder shall have valid Electrical licenses.

4. Financial Criteria: certified Xerox audited copy of the Balance sheet with profit and loss account of last three Years.

5. Solvency: Latest bank solvency certificate from any Nationalized/Scheduled Bank of a sum of minimum 20 % of the

estimated cost shown in the tender.

6. Nature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for signing the bid documents

incase of partnership firm &self-affidavit for proprietorship firm. All such documents shall have to be NOTARISED

7. GST registration certificate

8. I .T. PAN CARD:The bidder should submit the attested Photocopy of PAN Card of their firm.

9. Provident Fund Code: Separate provident fund code number towards firm registered with Regional P .

F.Commissioner.

10. Type test certificate of last five (05) years tested at CPRI/ERDA as per ISS and clearance from Corporate Office,

Note to Bidders :

i) No tenders will be considered received without EMD.

ii) Bidders qualifying in Technical Bid only will be considered for Price Bid opening.

Iii ) The Price bid shall be filled up with the quoted % above or below & shall be submitted online only.

Superintending Engineer

Seal & Signature of Bidder 5|Page

COMMERCIAL TERMS AND CONDITIONS

1.1 VENDOR REGISTRATION:

1.1. REGISTRATION:

All new Suppliers shall get themselves registered by paying non-refundable Registration Fees, as detailed below, plus

applicable GST to the concerned subsidiary Company with Vendor Registration Application Form and all

relevant documents. The Vendor Registration for non-Engineering items like stationery, uniforms etc, as per

Annexure - I is not required. While for other items, Vendor Registration is compulsory for the Bidders to

participate in the Tender.

1.1.1 For factory within the Gujarat State.

1.1.1.1. Rs. 15,000/- plus GST as applicable for Micro and Small Industries.

1.1.1.2. Rs. 25,000/- plus GST as applicable for all other category of Industries.

1.1.2. For factory within the Country but out of Gujarat State.

1.1.2.1. Rs. 50,000/- plus GST as applicable for Micro and Small Industries.

1.1.2.2. Rs. 75,000/- plus GST as applicable for all other category of Industries.

1.1.3.Out of Country: $ 5,000 USD plus GST as applicable. To be remitted by the prospective Vendor through

SWIFT (Purchaser to give Bank Account details)

1.1.4.For Re-Registration of already registered Vendor, the Vendor has to pay 50% of the Vendor

Registration fees plus GST as applicable towards registration charges, provided the Vendor has

successfully executed Purchase order in GUVNL or its any subsidiary Companies within two years

before the date of expiry of existing Vendor registration, as otherwise, it will be as per regular

Registration charges.

1.1.5.In case of multiple manufacturing locations of Vendor, fees shall be paid for each location.

1.1.6.Vendor Registration shall be issued on manufacturing unit-wise of the firm.

1.1.7.The Registration Charge shall be reviewed every three years.

1.1.8.Registration Charge shall be non-refundable even if registration is denied.

1.1.9.Payment of registration fees does not guarantee the registration as approved vendor.

1.1.10. Period: The registration is valid for five years from the date of Vendor Registration. The subsidiary

Companies of GUVNL shall inspect the factories every two years, if required.

1.1.11. GST shall be charged extra as applicable from time to time for Clause No. 1.1.1 to 1.1.4.

1.2. Existing Registered Vendor:-

1.2.1.The registration of existing Vendors of GUVNL & its subsidiary Companies would continue for the

period prescribed in the Vendor Registration Order. Upon expiry of the validity period, the Firm shall re-

register themselves by following the prescribed procedure, as stipulated herein below. Existing Vendor

should apply for re-registration at least two months before the date of expiry of their existing registration.

If, firm has not applied for re-registration before two months from the date of expiry of their existing

registration but applied prior to the date of publication of Tender in the Newspaper, in such case the

Company reserves the right to consider or not to consider their bid at its sole discretion.

However, the Price Bid of such Vendor will be opened provided the firm

is Registered Vendor on the date of opening of Price Bid.

1.2.2. In case, the registered vendor desires to add new item/(s) of lower capacity of relevant Indian

Standard in their existing vendor registration certificate of higher capacity, the vendor has to pay Rs.

1000/- as registration charges plus applicable GST and submit application along with following

documents. The applicability of vendor registration period shall be as per existing vendor registration

for all items. Company may waive the inspection of factory premises, if deem fit.

1.2.2.1 Type test report for each rating/size of item/(s) to be registered not older than 7 years.

1.2.2.2 ISI/ BIS/ International Licenses, if applicable.

1.2.3. In case, the registered vendor desires to add new item/(s) of higher capacity of relevant Indian

Standard in their existing vendor registration certificate of lower capacity, the vendor has to pay 50% of

the Vendor Registration fees plus GST as applicable towards registration charges and submit

application along with following documents.

The vendor registration period shall be as per existing vendor registration for all items. The inspection

of factory premises shall be carried out as per procedures of new application.

Seal & Signature of Bidder 6|Page

1.2.3.1. Type test report for each rating/size of item/(s) to be registered not older than 7 years.

1.2.3.2. ISI/ BIS/ International Licenses, if applicable.

1.2.3.3. List of Plant & Machineries.

1.2.3.4. List of testing equipment.

1.3. Guidelines for Vendor Registration / Re-registration:-

1.3.1. The Vendor Registration / Re-Registration Application Form duly filled in with requisite Registration Fees

plus GST as applicable and relevant documents such as all type Test Reports from the factory location

sought for, as per relevant IS / IEC Specifications conducted at NABLaccredited Laboratory or Govt.

approved labnot older than Seven Years and other documents as per Annexure – II shall be submitted to

the concerned Company. Incomplete application along with all documents shall be returned within

calendar days on receipt of the application with reasons for such rejection highlighting the list of

incomplete documents / information. Thereafter, if firm does not re-submit his application along with

complete required documents within seven calendar days from the date of receipt of rejection, then the

application submitted earlier for Registration will be treated as rejected and disposed off.

1.3.2. If deficiencies are found on factory inspection, the application shall be returned with highlighting such

deficiencies immediately within Seven days. Thereafter, if Firm does not re-submit their application

indicating rectification of deficiencies with supporting documents within Thirty days, then application of

such Firm will be treated as rejected and disposed off. Actual expense for second inspection will be borne

1.3.3. The prospective Vendor may then submit a fresh application along with fresh Registration Fees after

rectifying / complying with all the deficiencies. Such application shall be treated as fresh application for all

1.3.4. In case of shifting of factory premises of the Registered Vendor, such Vendor has to pay Registration

Charges of Rs. 1500/- towards Registration Fees plus applicable GST and factory inspection shall be

carried out as per norms. After shifting of factory, Supplier’s status as it is i.e. New-1/ New-2/ Regular as

the case may be, can be considered subject to conditions that (i) Name of Company shall be in its original

name, (ii) Firm has completely close down old works & shifted to New place, (iii) All Machinery & Testing

facility available at old works should be atleast available at New Place, (iv) Firm has to submit all required

Type tests from new (shifted) works for all items mentioned in existing Vendor Registration Certificate (v)

There should not be any pending supply from existing works in any of GUVNL and its Subsidiary

Companies, and (vi) Respective subsidiary has to cancel the registration given at existing place before

issue of new registration at new place. The Vendor Registration period shall be as per existing Vendor

Registration for all items. No shifting shall be allowed during execution of order.

1.3.5. In case of change in the name or ownership or control of the Firm of the Registered Vendor, having valid

vendor registration, such Firm shall inform in writing along with supporting documents within 90 days of

such change. The Firm shall have to confirm that there is neither change in the infrastructure facilities nor

in the products / items and that change is only in the name / ownership / control of the Firm. In such a

case, the Firm shall have to submit application and relevant documents towards the proof that such

change is lawful / legitimate along with processing fees of Rs. 5000/- plus GST as applicablethe

documents as per Annexure III, to the Company, who had granted Vendor Registration for registering

change of name / ownership / control of the existing registered vendor.

If, firm fails to inform such changes to respective Company within 90 days, in such case, the firm will not

be considered as registered vendor.

In case of Amalgamation of companies, order from the Court is to be followed. While, in case of Merger &

Acquisition, legal procedures to be followed as per Company’s Act.

1.3.6. In case of Vendor Registration for Regular items, the new Vendor, who has submitted their application for

Vendor Registration with all required fees and all the requisite documents prior to the date of publication

of Tender in the Newspaper shall be allowed to participate in the Tender, subject to the condition that

they should submit Vendor Registration Certificate before opening of Price Bid.

In case of Vendor Registration for new products, which are to be procured first time, the new Vendor who

has submitted their application for Vendor Registration with all required fees and all the requisite

documents within 21 Calendar days from the date of publication of Tender in the Newspaper shall be

allowed to participate in the Tender, subject to the condition that they should submit Vendor Registration

Certificate before opening of Price Bid. However, to encourage new vendors for new products, wide

publicity through newspapers / web-site, indicating details of items to be procured should be given at least

60 days prior to invitation of tender to enable the New Vendors to register them as vendor.

If, Company invites short notice tender for urgent requirement of the materials, above time limit for

applying for vendor registration may suitably be modified by respective Company.

If the firm fails to submit the Vendor Registration Certificate before opening of Price Bid, their Technical

Seal & Signature of Bidder 7|Page

Bid shall be rejected and Price Bid shall not be opened. However, the process of tender shall not be

delayed by the Company merely because of vendor application of a bidder is in process. The participating

bidder must enclose copy of Receipt of the Fees paid towards Vendor Registration along with the Tender

Fees / EMD payment receipt.

There shall be no relaxation in above as companies also require reasonable time to evaluate the vendors

credential & complete the process of registration.

1.3.7. At the time of re-registration, the Vendor’s works / factory shall be re-inspected departmentally, incase

factory situated within the Country, while for other factory it shall be either departmentally or through third

party inspection, if deem fit.

1.3.8. In order to streamline Vendor Registration process and to avoid overburdening on any particular

COMPANY with Vendor Registration work, all new Vendor Registrations and re-registrations of existing

Vendors on completion of 5 years in respect of Vendors, whose factories are in Gujarat shall be done by

the concerned COMPANY within whose licensee areas such factories are located for the items used by

1.3.9. In case of the Vendors whose factories are located in Torrent Power Ltd license area of Ahmedabad –

Gandhinagar, it will be the responsibility of UGVCL and those in Surat, it will be the responsibility of

1.3.10. In case of the factories located outside Gujarat, the responsibility for Registration and re-registration of

Vendors shall be as under (As per attached Map):

1.3.10.1. Northern Region ------------------------- UGVCL,

1.3.10.2. Western Region -------------------------- PGVCL,

1.3.10.3. Southern Region ------------------------ DGVCL,

1.3.10.4. Eastern and North-Eastern Region ---- MGVCL

1.3.11. For overseas Vendors having their works / factories located outside India, responsibility shall be taken

by the concerned COMPANY to whom Application for Vendor Registration is made by the prospective

Vendor to undertake the required procedure.

1.3.12. For the items specifically used by GETCO and GSECL, all new Vendor registrations and re-registrations

of existing Vendors on completion of 5 years shall be processed by respective Company.

1.3.13. The new Vendor for the items, commonly used by COMPANYs and by GETCO / GSECL the application

will be entertained by either GETCO or GSECL or by the DISCOM as per above jurisdiction criteria.

1.3.14. The Re-registration of existing Vendors on completion of 5 years shall be done by GETCO or GSECL

in respect of their registered Vendors, whereas in respect of the Vendors registered by any DISCOM,

the Re-registration will be done by COMPANYs as per above jurisdiction criteria stated as above.

1.3.15. For the material specifically used in GETCO, GSECL and not utilized by DISCOMs, the Vendor

Registration of those items shall not be made by DISCOMs and vice-versa.

For material specifically used for 22 KV Distribution Systems and utilized by DISCOMs, the Vendor

Registration of those items shall be processed by DGVCL.

1.3.16. No Tender document is to be entertained for the firm / from any Company, who is not registered as

Supplier / Vendor with GUVNL or any of its subsidiary Companies for tender item. However, the Tender

submitted by a firm may be considered for evaluation, if it fulfills the requirement as per clause No.

1.3.17. The Factory Inspection is mandatory in respect of new Vendors. No inspection waiver will be

considered. If required, factory inspection of existing Vendors may be conducted every two years

departmentally incase factory situated within the Country, while for other factory it shall be either

departmentally or through third party.

1.3.18. The subsidiary Companies of GUVNL have to inspect factory of applicant within 30 calendar days from

the date of application in case of First Registration within which inspection has to be carried out

departmentally for works in India (Note: Inspection will be arranged only if the documents are otherwise

found complete in all respect).

1.3.19. During factory inspection, it is mandatory to have Photography with Date, of the applicant Company’s

premises, infrastructure facilities for testing equipment and machineries. The Vendors will have to

submit their consent for Photography.

1.3.20. The new Vendor Registration shall be given to the item/(s) to be mentioned clearly, for which the vendor

has submitted type test report along with application. The Vendor Registration shall be given in the

name of item only. The relevant IS of the material shall be mentioned in the bracket for that item.

1.3.21. Mere Vendor registration shall not itself vest any right on a firm to receive orders from GUVNL’s any

subsidiary company or to claim any damages or compensation for non-placement of the order against

1.3.22. Company reserves its right to change/revise/alter/delete the vendor registration criteria at any time at its

sole discretion.

1.3.23. Only the courts at Head quarter of the Company (Gujarat State) shall have exclusive jurisdiction to

adjudicate all disputes relating to or arising out of the vendor registration or placement of the order etc.

1.3.24. Government or Government Controlled Organization/ Undertaking or State Public Sector Undertaking/

Seal & Signature of Bidder 8|Page

Enterprise or Central Public Sector Undertaking/ Enterprise is exempted from payment of Vendor

Registration Fees. They have to simply mention their intention for vendor registration on their letter-

head along with list of machineries and list of testing equipments available at respective works. This

application may be done at the time of bidding itself. Based on the same, respective company will issue

vendor registration certificate. The company may inspect factory premises, if required. However,

company shall issue vendor registration within 15 days from date of application.

1.4 Applicability of Vendor Registration / Stop Deal / Banned for business dealing / blacklisting:-

1.4.1 The Firm registered as Vendor in GUVNL or in any subsidiary Company of the GUVNL shall be

considered as a Vendor for all Companies.

1.4.2 The firm, stop deal and/ or banned for business dealing and/ or blacklist by GUVNL or any subsidiary

Companies of GUVNL shall be considered as a stop deal and/ or banned for business dealing and/ or

blacklisting for all Companies.

1.4.3 Effect of putting a firm for Stop dealing/ Banned for business dealing/ blacklisting.

1.4.3.1 The proprietor / all the partners / directors of the stop deal/ banned for business dealing/ blacklisting firm

shall also be considered for stop deal/ banned for business dealing/ blacklist.

1.4.3.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the list of Stop dealing

/ Banned for business dealing / blacklist in any Company of GUVNL and its Subsidiary Companies,

1.4.3.2.1 No enquiry shall be issued to a firm.

1.4.3.2.2 No bids / tender shall be considered for evaluation and the bid submitted by the Firm shall be returned.

1.4.3.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on Stop

dealing/ Banned for business dealing/ blacklisting by GUVNL or any of its subsidiary

Companies, during tender process:-

1.4.3.3.1 Before opening Technical bids, the bid submitted by the Firm will be treated as “Disqualified Bid” and

automatically stand as “Rejected Bid” at the time of scrutiny of Preliminary / Technical Bid.

1.4.3.3.2 After opening Technical bid but before opening the price bid, the price bid of the Firm should not be

opened and the bid submitted by the Firm will be treated as “Disqualified Bid” and automatically stand

as “Rejected Bid” at the time of scrutiny of Technical Bid.

1.4.3.3.3 After opening of price bid, the offer of the Firm should be ignored and will not be further evaluated. The

Firm will not be considered for issue of order even if its price is the lowest. In this situation, the next

lowest bidder shall be considered as L1.

1.4.3.3.4 The BG/EMD submitted by the Firm with tender should be returned after obtaining confirmation from

GUVNL and its other subsidiary Companies that there are no outstanding dues recoverable from the

1.4.3.4 If a Firm is put on Stop dealing / Banned for business dealing/ blacklisting in one Company and is

already executing work and/ or Letter of Acceptance/ purchase order awarded to them by another

Company, then the firm should be allowed to complete such awarded work / supply.

1.4.3.5 The amount of EMD/ SD/ any payment against supply withheld at the instance of GUVNL or any of its

subsidiary Companies shall be appropriated against the dues recoverable from the firm by GUVNL or

any of its subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee shall be encashed and

1.4.3.6 The Stop dealing/ Banned for business dealing/ blacklist shall be Firm- specific and when a Firm is put

on Stop dealing/ Banned for business dealing/ blacklist, all the manufacturing works of the Firm shall be

on Stop dealing/ Banned for business dealing/ blacklist for GUVNL and its Subsidiary Companies & for

all Services of the Firm.

1.4.3.7 If the Firm placed on Stop Dealing/ Banned for business dealing/ blacklist is a Proprietary Concern, then

all the Concerns of the same Proprietor shall also be considered to be on Stop Dealing/ Banned for

business dealing/ blacklist.

1.4.3.8 The Board of Directors of the concerned Company may however, if he considers it to be in the interest of

the Company, remove the ban in respect of any specific Service / Supply from any supplier for that

1.4.4 Every bidder should, at the time of submission of bid, give a declaration that bidder and/or proprietor/

partner/ director of the firm has not been placed on Stop dealing / Banned for business dealing /

blacklisting by GUVNL and it’s any Subsidiary Companies.

1.5 Every Supplier / Vendor shall informtheir GSTIN No. at the time of payment of applicable fees.

Category of firm i.e. New-1, New-2 and Regular supplier shall be decided on manufacturing unit-wise order executed.

2.:New Supplier:-

2.1:New-1 Supplier:-

2.1.1 The bidder, which has not supplied tendered equipment / material for same or higher rating of relevant

Seal & Signature of Bidder 9|Page

Indian Standard to GUVNL or any of its Subsidiary Company in the regular tender, as on the date of

publication of Tender in the Newspaper, shall be considered as a New-1 Supplier. Such bidder should

have already got itself registered as a Vendor for tendered item with GUVNL or any of its Subsidiary

2.1.2 The Bidder who has supplied equipment / material to GUVNL or any of its subsidiary Company, but

performance of supplied equipment / materials is not satisfactory in any case, is also to be considered as

New-1 Supplier. Such bidder should have already got itself registered as a Vendor for tendered item with

GUVNL or any of its Subsidiary Company.

2.1.3 The bidder, who was placed under stop deal/ banned for business dealing/ blacklist by GUVNL or any of

its Subsidiary Companies and after expiry of their stop dealing/ banned for business dealing/ blacklisting

period, the bidder shall be considered as New -1 Supplier for evaluation. Such bidder should have

already got itself registered as a Vendor for tendered item with GUVNL or any of its Subsidiary Company.

2.2 New-2 Supplier :

2.2.1 The New–1 Supplier is considered to be as a New-2 Supplier, provided the bidder has successfully executed

their first order for tendered equipment / material for same or higher rating of relevant Indian Standard to

GUVNL or any of its subsidiary Company in the regular tender, and performance of the supplied

equipment / materials is found satisfactory as on the date of publication of Tender in the Newspaper.

Such bidder should have already got itself registered as a Vendor for tendered item with GUVNL or any of

its Subsidiary Company.

2.3 Regular Supplier :

2.3.1 The existing regular Suppliers for tendered equipment/ material for same or higher rating of relevant Indian

Standard in GUVNL and its subsidiary Companies shall be considered as Regular Suppliers. Such

Supplier should have already got itself registered as a Vendor for tender item with GUVNL or any of its

subsidiary Company.

2.3.2 The New–2 supplier is considered to be as a Regular Supplier, provided the performance of the supplied

equipment/ materials as a New-2 Supplier for tendered equipment/ material for same or higher rating of

relevant Indian Standard to GUVNL or any of its Subsidiary Company in the regular tender is found

satisfactory at least for Twelve months from the date of first consignment supplied as per the terms of A/T

(Order / Contract), as on the date of publication of Tender in the Newspaper. Such bidder should have

already got itself registered as a Vendor for tender item with GUVNL or any of its subsidiary Company.

2.3.3 The Performance Certificate shall be obtained from other Companies of GUVNL in the prescribed

Performa as per Annexure–VI, so as to maintain uniformity amongst all the Companies and all the Bidders.

2.3.4 The performance certificate shall consists of :

2.3.4.1 The material supplied shall be of similar or higher rating of relevant Indian Standard for the tendered item

used by GUVNL & its subsidiary Companies.

2.3.4.2 The Performance Certificate shall be with reference to performance of the equipment / materials as well

as timely execution of the Contract and after sales services. A draft Performance Certificate to be issued

by the subsidiary Companies is attached as Annexure–VI. The order placing company will issue

performance certificate on demand from other subsidiary company, as and when required.

2.3.4.3 The Certificate towards satisfactory supply performance against A/Ts executed satisfactorily for supply of

the material to GUVNL & its Subsidiary Companies shall be issued by an Officer not below the rank of the

Chief Engineer / Additional Chief Engineer (Head of the Purchase Department) from the Purchase

Department of the concerned Company.

3 TENDER SPECIFICATIONS:

All Technical Specifications shall conform to relevant ISS / ISI or applicable relevant International Standards. In case,

where Company finalizes its own Technical Specifications in addition to ISS, the Company shall clearly bring out such

Specifications at the time of issuance of Tender and no deviation shall be allowed. In such cases, sampling and

prototype procedures / test shall be adhered to. As a matter of policy, pre-determined Standard Technical

Specifications shall not be changed without the prior approval of Procurement Committee in case of GETCO &

GSECL. While in case of DISCOMs, pre-determined Standard Technical Specifications shall not be changed without

the prior approval of MD, GUVNL. The Committee of Chief Engineer of GUVNL & DISCOMs should recommend the

changes in Technical Specifications and MD, GUVNL shall empower to approve the same.

Whenever change in Technical Specification required modification in process, reasonable time shall be given to

Suppliers for modification and for obtaining required Type Test Certificate and the existing Suppliers shall also be

informed accordingly.

The technical scrutiny committee of COMPANY shall evaluate the techno-commercial view of the tender. COMPANY

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reserves the right to open or not to open the price bid of the bidders on the basis of their past performance of their

supplied materials.

Tender should be in two bids.

a) Techno – Commercial Bid and b) Price Bid.

Incomplete bids and amendments and additions to bids after opening of the bids will be ignored out rightly. The price

Bid of Techno-commercially qualified Bidders will be opened. After technical bid is opened, for modification, if any, all

shall give equal chance.

Tender Shall be called for in two bids:

4.1 Techno-commercial Bid and

4.2.1 The price Bid of Techno-commercially qualified Bidders will be opened.

4.2.2 For modification or relaxation in Techno-commercial Conditions after Technical Bid is opened, all

Bidders shall be given equal opportunity.

Bidder should quote price for supply items including all taxes as per Schedule – B, Over all lowest will be considered

as L1 party during commercial evaluation. Rates should be quoted on firm price basis.

PRICE EVALUATION:

4.2.3 No price preference shall be given on any account. All Tenders shall be evaluated on firm Price End

Cost with GST and Cess as applicable basis unless otherwise mentioned in the Tender documents.

4.2.4 If the Tender is invited with Total Owning Cost (TOC) Clause, the evaluation shall be done accordingly.

For the same, the Bidders have to give the detailed breakup of the End Cost.

4.2.5 Negotiation and Price matching:-

4.2.5.1 If the Company feels that there is lack of serious competition, or any other valid reasons, the Company

may negotiate with the L-1 New and lowest Regular Categories.

4.2.5.2 If more than one firm is to be considered for placement of order, then New Supplier has to match price

with L-1 Supplier and Regular Supplier has to match with L-1 Regular Supplier, as the case may be,

who is technically acceptable.

4.2.5.3 The firm, who has submitted their consent for price matching with Regular/ New L-1 bidder, as the case

may be, for allotted quantity shall only be considered for placement of order. The consent for price

matching with reduction in quantity shall not be considered for placement of order.

4.2.5.4 If an order is under execution by a Firm placed by the Company and in the meanwhile Tender is invited

for the same item by same Company or by other Company on behalf of them, and the rates received/

negotiated in this subsequent Tender from same Firm are lower than the rates at which the current

order is placed, then the lower rates shall apply for the balance quantity of the order under execution,

subject to the condition that the technical specifications remain unchanged and the delivery schedule of

the order is already completed.

5 5.1 Quantity Distribution:-

5.1.1 Reservation for Gujarat based Parties:-

5.1.1.1 As per existing practice, not less than 50% of the quantity to be purchased may be given to parties, who

propose to supply such materials from their manufacturing Units in Gujarat, subject to the condition that

such Gujarat based parties shall match L-1 price, (if they themselves are not L-1). If they are L-1, even

100% quantity may be given at the option of the concerned Company and subject to their Financial and

Technical capability to supply the materials as per the required Delivery Schedule.The benefit of Gujarat

based reservation is applicable where the quoted Unit End Cost with GST and Cess as applicable of

Gujarat based bidder is not higher than 15% of the quoted Unit End Cost with GST and Cess as

applicableof L-1 New / Regular bidder, as the case may be. If difference is higher than 15%, then

reservation benefit of Gujarat based parties may not be applied.

5.1.1.2 The benefit of Gujarat based reservation is applicable where the quoted Unit End Cost with GST and

Cess, if any of Gujarat based bidder is not higher than 15% of the quoted Unit End Cost with GST and

Cess, if any of L-1 New / Regular bidder, as the case may be. If difference is higher than 15%, then

reservation benefit of Gujarat based parties may not be applied.

5.1.2 The quantity distribution to New parties:-

5.1.2.1 For Critical items (As per Annexure V):

5.1.2.1.1 The quantity distribution to each New-1 Supplier will be restricted up to 10% of the quantity requirement

of the particular item provided that the price quoted by the New-1 Supplier is lower than that quoted by

the lowest Regular Supplier.

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5.1.2.1.2 The quantity distribution to each New-2 supplier will be limited to 25% of the quantity requirement of

particular item, provided that the price quoted by the New-2 Supplier is lower than that quoted by the

Regular L-1 Supplier.

5.1.2.1.3 The total Quantity to be allotted to New Suppliers (New-1 & 2) should be limited up to 50% (giving more

weightage to New-2) of the quantity requirement of particular item and distributed amongst New

Suppliers considering above Clauses, subject to price matching with L-1 bidder and the price of all new

Suppliers should be lower than that of lowest Regular Supplier and balance quantity to Regular

5.1.2.1.4 The New Supplier is to be asked to match the L-1 price of the New Supplier only and the Regular

Supplier has to match the L-1 price of the Regular Supplier.

5.1.2.1.5 In case of Cables, Conductor and Conveyor Belts, New Supplier shall be allotted up to 10% (New-1) /

25% (New-2) of Tender Quantity or Minimum Drum Length, whichever is higher.

5.1.2.2 For Non-Critical items:-

5.1.2.2.1 The quantity distribution to each New-1 Supplier will be restricted up to 30% of the quantity

requirement of the particular item provided that the price quoted by the New-1 Supplier is lower than

that quoted by the lowest Regular Supplier.

5.1.2.2.2 The quantity distribution to each New-2 Supplier will be limited to 40% of the quantity requirement of

particular item, provided that the price quoted by the New-2 Supplier is lower than that quoted by the

lowest Regular Supplier.

5.1.2.2.3 The New Supplier is to be asked to match the L-1 price of the New Supplier only and the Regular

Supplier has to match the L-1 price of the Regular Supplier.

5.1.3 In case, if there is no Regular Supplier or if the rate quoted by Regular Suppliers is very high or the

quantities quoted / accepted by Regular Suppliers is lower than requirement, the above conditions

may be suitably relaxed by the concerned Competent Authority for acceptance of Tender as per DOP /

Purchase Committee / Board. However, reasons for granting such relaxation shall be appropriately

5.1.4 In normal case, quantity allotted to successful bidders shall be restricted up to their offered quantity.

However, if quantity accepted by successful bidders is less than the requirement of the Company, in

such case, more quantity than what they offered, may be allotted to L-1, L-2 and so on, if bidder

5.1.5 Company would not place order on more than 50% of the total parties who are bidding for the order. L-

1 regular party however will get heavy weightage in order placement. However, In case, the quantities

offered/ accepted by 50% of total successful parties do not fulfill the requirement of the Company, then

the Company may relax the above criteria at their discretion.

5.1.6 Quantity distribution to Gujarat based Micro, Cottage and Small Scale Industries.

The company may consider for quantity allocation to Micro, Cottage and Small Scale Industrial Units of

Gujarat state, if they are manufacturing item under tender and take participate in tender directly i.e.

without intermediators as under.

5.1.6.1 Micro, Cottage and Small Scale Industrial units of Gujarat State have quoted up to 10% higher rate against

quoted by Medium and Heavy Industrial units of Gujarat State and Micro, Cottage, Small, Medium

and Heavy Industrial units of other State.

5.1.6.2 Out of Micro, Cottage and Small Scale Industrial units of Gujarat State, if any unit having either (1)

Women Proprietor or (2) All partners are Women, in case of Partnership firm or (3) All Share Holders

are Women, in case of Company, has quotedup to 11% higher rate against rate quoted by Medium

and Heavy Industrial units of Gujarat State and Micro, Cottage, Small, Medium and Heavy Industrial

units of other State.

5.1.6.3 Quality based price preference: If for item under tender is not mandatory to provide ISI/BIS/ Agmark

in any law, in such cases Micro, Cottage and Small Scale Industrial units of Gujarat State have

quoted up to 5% higher rate against quoted by Medium and Heavy Industrial units of Gujarat State

and Micro, Cottage, Small, Medium and Heavy Industrial units of other State, for their material having

ISI/ BIS/ Agmark, shall get the benefits of price preference. If, it is mandatory to provide ISI/ BIS/

Agmark on material under any law, price preference is not allowed.

5.1.6.4 But in no case total 15% more than rate quoted shall be considered.

Clarification: - It is to clarify that price preference does not mean to pay extra amount to bidder. Price preference is

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only for consideration for placement of order, if they are matching price with L-1. Further, it is to

clarify that for price preference, rate should be considered Firm Price End Cost with GST and Cess

as applicable. While in case of tender is invited with Total Owning Cost (ToC), rate should be

considered ToC basis.

Tender fee (Non-refundable) plus GST as applicable as notified in the tender notice should invariably be paid by

RTGS/ NEFT only on or before due date and time of submission of tender otherwise offer will be ignored out rightly.

Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be accepted and no any

further communication in the matter will be entertained.

Complete technical bid , tender documents, scanned copies of original (Notarized / self-attested copies of original –

as specified in tender document) documents along with scanned copy of payment made towards tender fee & EMD

through RTGS/NEFT (transaction slip of payment made) shall be uploaded online on n-procure portal. No physical

documents to be submitted by the bidder. Telegraphic/Telex/Fax/e-mail Bids shall not be entertained.

The Tender Fees is Non-refundable under normal circumstances. However, if purchaser company decides to scrap/

cancel the tender, by one or another reason, in which bidders are not responsible for cancellation/ scrap of tender, in

such case tender fee may be refunded to bidder(s), at sole discretion of the purchaser company.

Prices quoted should be FIRM and on F.O.R. Destination basis (i.e. any of the stores of COMPANY in Gujarat).

However, the Tenderer should indicate in the Schedule– “B” (i.e. Price Bid), the break-up of Total Unit F.O.R.

Destination Price and Total Unit End Cost with GST and Cess as applicable stating the Unit Ex-works price, freight,

packing & forwarding charges, Insurance Charges,GST and Cess as applicable separately in price bid, which is a

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with

valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate (i.e. price) mentioned in the price bid shall be final and

any additional GST will have to be borne by the tenderer himself. In no case additional amount towards GST or

otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in

case of Supplier / Contractor has opted for Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable for each item of

Goods/Service. If not specifically mentioned then COMPANY will have the option to take the prices as exclusive of

taxes and duties at maximum higher slab rates for the evaluation of the tenders.

The offered prices to be indicated in the format given (i.e. Schedule-B).

The Tenderer should invariably indicate the total unit end cost price considering all their costs / calculations in the

Price bid itself for each item and all sub-items if any. This is a must. Cost components hidden / furnished elsewhere

will not be considered and will be ignored out rightly.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder intends to supply the goods

/ services,meaning thereby the bidder has to supply the goods / services from the relevant declared / registered place

of supply only.

8 EARNEST MONEY DEPOSIT: (E.M.D.)

‘EMD COVER DOCUMENTS’ CONTAINS THE FOLLOWING:

The following documents as stated hereunder out of 8 documents mentioned here under of commercial terms and

condition of tender are required to be submitted in physical form under Seal cover of “EMD cover Documents”.

[1] Tender fee amount by way of demand draft. This is mandatory.

[2] Earnest Money Deposit (E.M.D) amount by way of demand draft and/or valid Bank Guarantee in original OR. This

a) If the EMD amount is more than Rs.1 Lac, it should be paid either by Demand Draft or Banker’s Cheque or

Bank Guarantee. Otherwise it should be paid either in DD at the office address specified in the tender

document or by Demand Draft or Banker’s Cheque or pay order only.

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b) The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of

Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D, Registration Certificates for the

item under Tender will be eligible for exemption from payment of EMD on submission of duly notarized copies of

their SSI (SSI/ MSME Part-II/ Udyog Aadhaar Memorandum) & CSPO / NSIC / DGS&D Registration Certificates in

c) The Certificates should indicate the manufacture of items offered. In case of UdyogAadhar Memorandum, it

should indicate the manufacture of related group of item.

c) The MSME firms has to submit valid duly notarized copies copies of SSI/ MSME Part-II/ Udyog Aadhaar

Memorandum) or CSPO / NSIC / DGS&D Registration Certificates in EMD Cover to avail benefit of MSME

unit for EMD payment. The documents required for MSME is mediatory to avail benefit of MSME unit.

Also take note that, if the EMD be paid by way of Bank Guarantee, the validity of Bank Guarantee must be for

6 Months from the date of submission of the bid for this tender.

[3] The Copy of valid vendor registration letter of tender item/s issued by GUVNL or its any subsidiary company OR

the copy of receipt of the fees paid towards vendor registration. The complete guideline for registration of vendors &

Vendor development policy is attached herewith as APPENDIX-1. This is mandatory.

Note: The bid will be rejected out rightly, if the above mandatory documents i.e. (At Sr. No.: [1] to [3]) are not

submitted in physical form in “EMD Cover Documents”.

Moreover, the following documents (for Technical Evaluation) are also required to be submitted in physical form in

“EMD Cover Documents”.

[4] Drawing/s of each item of tender duly signed & stamped of the bidder as per technical specification / requirement

of tender documents.

[5] The Copy of valid Bureau of Indian Standard (BIS) license Or copy of application of renewal (applied before expiry

of license) of such license along with photo copy of license (expired) and copy of money receipt / acknowledge of BIS,

if license expired at the time of bidding, duly notarized. This is mandatory wherever applicable as per technical

specification / requirement of tender documents.

[6] List of orders of tender item/s, executed / under execution, which are received by bidder in last five years (five

years from the date of publishing of the tender), from GUVNL (Formerly GEB) or their subsidiary companies viz.

COMPANY/DGVCL/UGVCL/PGVCL/GETCO/GSECL should be submitted in physical form in “EMD Cover

Documents”. The details of list of such order/s should cover the details of Order placing company, Date of order,

Name of item/s of order, Item wise qty. of order, status of supplies etc. However, the copies of any such orders along

with performance reports issued by purchaser should be submitted / uploaded by bidder.

Please note that these details are required for deciding performance / experience / status of bidder.

[8] The Copy of High Quality ISO certificate duly notarized

The documents mentioned under [4] to [6] are required for technical evaluation of bid hence bidder should submit the

same along with the “EMD Cover Documents” in physical form.

8.1 All the Bidders shall be required to pay EMD, except those who are exempted as per Gujarat State Purchase

Policy-2016, vide Industries & Mines Department, GoG Resolution No. SPO/102015/691093/CH dated

8.2 In cases, where EMD need not to be paid, valid exemption Certificates duly notarized has to be produced /

attached in place of EMD documents as per the Tender Terms and Conditions.

8.3 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of Gujarat

State and holding subsequent registration with CSPO / NSIC / DGS&D, Registration Certificates for the item

under Tender will be eligible for exemption from payment of EMD on submission of attested copies of their SSI

(SSI/ MSME Part-II/ Udyog Aadhaar Memorandum) & CSPO / NSIC / DGS&D Registration Certificates in EMD

Cover. This benefit of exemption will not be admissible if they take part in the tender indirectly either through

their dealers, agents, distributors or other intermediators.

8.4 The Certificates should indicate the manufacture of items offered. In case of Udyog Aadhaar Memorandum, it

should indicate the manufacture of related group of item.

8.5 Government or Semi-Government Organizations, which are being run departmentally & are not Limited

Companies, will be eligible for exemption from payment of EMD.

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Further, Over& above mentioned in clause No.8.3 to 8.5,bidders who are exempted as per Gujarat state

purchase policy-2016 will be eligible for exemption from payment of EMD.

8.6 Participants not covered under these categories mentioned at Clause No. 8.3 will have to pay EMD compulsory,

as prescribed below, failing which the “Bid” will be treated as “Disqualified Bid” and automatically stand as

“Rejected Bid” at the time of opening of Preliminary / Technical Bid.

Bidder have to submit detailed break up of EMD amount against item/s offered by them in EMD cover in following

Sr. Offered item in tender EMD Amount for EMD Amount for

No. MSME ( GB & OGB) Non-MSME units

Units in Rs. in Rs.

8.7 Any basic document with regard to EMD will not be acceptable after closing time of Tender.

8.8 EMD of the unsuccessful Tenderers if paid in Cash / Demand Draft / Banker’s Cheque will be returned within

days from the date of placing of the order to the successful Tenderer through RTGS / NEFT for credit to his

Bank Account. The Bidder shall have to give details of his Bank Account with a Cheque duly cancelled. No claim

for refund of EMD without original Money Receipt shall be entertained by the Company. The details of refund of

EMD by RTGS with transaction No. should be informed to respective bidder by letter/ e-mail etc.

8.9 EMD will be returned to the successful Bidders, only on their submission of Performance Guarantee towards

execution period (i.e. Security Deposit) against order released on them.

8.11EMD will be uncashed& forfeited (i) if the tender, which it covers, is withdrawn during the validity of the offer and

(ii) the Tenderer fails to furnish / deposit the Performance Guarantee towards Execution Period (security

9 SECURITY DEPOSIT (SD) TOWARDS EXECUTION PERIOD:

Security Deposit shall be paid by the successful Bidders irrespective of whether they are SSI Unit or exempted by

9.1 The Supplier shall submit the Security Deposit 5% of the order value to cover execution period by DD / Bank

Guarantee within 10 days from the date of issue of Letter of intent.

Bank guarantees from following Banks will be acceptable

2. A U Small Finance Bank.

3. Bandhan bank

5. City Union Bank

7. DBS Bank India Limited

9. Equitas Small Finance Bank

10. FEDERAL Bank

14. Induslnd Bank

15. Karnataka Bank

16. Karur Vysya Bank

17. Kotak Mahindra Bank

18. South Indian Bank

19. Standard Chartered Bank

20. Tamilnadu Mercantile Bank

21. Utkarsh Small Finance Bank

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22. The Kalupur Commercial Co-Operative Bank

23. Ahmedabad Mercantile Co-Operative Bank

24. Nutan Nagrik Sahakari Bank Ltd.

25. Rajkot Nagarik Sahakari Bank Limited

26. Saraswat Co-Operative Bank ltd.

27. SVC Co-Operative Bank Ltd.

28. The Gujarat State Co-operative Bank

29. The Mehsana Urban Co-Operative Bank Ltd.

30. The Surat District Co-Operative Bank Ltd

31. The Surat People’s Co-Operative Bank Ltd.

32. Saurashtra Gramin Bank

Security deposit will be reimbursed only after successful completion of warranty period .

If the goods, stores and equipments found defective due to bad design or workmanship the same should

replaced by you free of charge if reported within 24 months of their installation at site. You will be responsible

for the proper performance of the equipments / materials for the respective guarantee period.

9.2 The successful bidder has to give Bank Guarantee with validity period of additional 01 (One) month i.e.

more than actual delivery period to safeguard Company’s interest in case any eventuality happening on

the last day of the delivery period after office hours of the Bank or Bank holidays.

9.3 The Performance Bank Guarantee to cover Guarantee / Warrantee period is required to be submitted before

the date of completion of last supply and should be valid till the completion of Guarantee Period to be reckoned

from the date of last supply.

9.4 Item wise Security Deposit / Performance Guarantee are as under:

9.5 Distribution Transformers (All types), Meters of all types, Conductors, Cables, Insulators, Steel items, Kit-Kat

Fuses, L.T. Dist. Boxes, Transformer Oil, Line Hardware, and PVC Pipe :

9.5.1 5% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank Guarantee to cover execution

9.5.2 5% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank Guarantee to cover the

Guarantee / Warrantee period.

9.6. Metal Meter Boxes, G.I. Wires, Stay Wires, Earthing Plates:

9.6.1. 5% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank Guarantee to cover execution

9.6.2. 2% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank Guarantee to cover the

Guarantee / Warrantee period.

9.7 Items related to Transmission, Generation:

9.7.1 10% of the Contract Value in the form of Demand Draft / Bank Guarantee to cover execution period.

9.7.2 10% of the Contract Value in the form of Demand Draft / Bank Guarantee to cover the Guarantee / Warrantee

9.10 Performance Guarantee shall be considered as per Tender terms.

9.11 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of Gujarat

State and holding subsequent registration with CSPO / NSIC / DGS&D Registration Certificates for the item

under Tender shall submit Security Deposit & Performance Bank Guarantee as under on submission of

attested copies of their SSI (SSI/ MSME Part-II/ Udyog Aadhaar Memorandum) & CSPO / NSIC / DGS&D

Registration Certificates. This benefit of exemption will not be admissible if they take part in the tender

indirectly either through their dealers, agents, distributors or other intermediators.

9.11.1 Wherever, the rate of Security Deposit & Performance Bank Guarantee of 5% is stipulated in the Purchase

Policy, the same be considered as 3% for Micro and Small Scale Industrial (manufacturing) Units of Gujarat

State, while for others it is 5%.

9.11.2 Wherever the rate of Security Deposit & Performance Bank Guarantee of 10% is stipulated in the Purchase

Policy, the same be considered as 4% for Micro and Small Scale Industrial (manufacturing) Units of Gujarat

State, while for others it is 10%.

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9.11.3 The Micro and Small Scale Industrial (manufacturing) units of Gujarat State have option to submit Permanent

Bank Guarantee in lieu of order-wise separate Performance Guarantee towards execution period (Security

Deposit) and Performance Guarantee towards Guarantee/ Warantee period, as under:-

9.11.3.1 It is allowed for distribution items only and at respective company level.

9.11.3.2 10% of the highest of the following

9.11.3.2.1 total order(s) value of the current financial year or

9.11.3.2.2 Highest of financial year-wise, total order(s) value for which materials are under Guarantee/ Warantee

9.11.3.3 First time Bank Guarantee should be submitted with validity period of three years and renewal two months

before completion of three years.

9.11.3.4 Whenever the required Bank Guarantee for the total order value during current financial year is exceeding

the available Bank Guarantee, the Vendor/ Party has to submit Bank Guarantee for additional amount

9.11.3.5 The existing Bank Guarantee(s) of such bidder, who will exercise the option for one time permanent Bank

Guarantee, shall be returned on submission of such permanent Bank Guarantee.

9.11.3.6 The vendor have to submit an undertaking stating that Company can encash permanent Bank Guarantee on

failure to perform the Contract or failure to perform the relevant clauses related to Guarantee/ Warantee

9.12 Performance Guarantee towards execution period (Security Deposit) and Performance Guarantee towards

Guarantee / Warranty period shall not be insisted concurrently.

9.13 The Supplier / Contractor shall submit only one Bank Guarantee considering the Performance Guarantee

9.14 The Bank Guarantee shall be from the Nationalized Banks or any other Banks, as Notified by the Finance

Department, Govt of Gujarat from time to time.

9.15 In case of delivery deferment by Company, option should be given to the supplier to submit new PBG towards

execution period for balance order value subject to the supplier have submitted Performance Guarantee

towards Guarantee / warrantee period.’

9.16 The Performance Guarantee towards execution period for repeat order may not be insisted from the supplier

subject to the following conditions:-

9.16.1 Value of Performance Guarantee towards execution period (Security Deposit) available with respective

company, shall be equal to or higher than sum of the following:- i. Amount of Performance Guarantee towards

execution period required for repeat order

ii. Amount of Performance Guarantee towards execution period required for unexecuted/ unsupplied portion of

iii. Amount of Performance Guarantee towards Guarantee/ Warrantee Period required for executed/ supplied

portion of main order

9.16.2 Validity of the Performance Guarantee towards execution period is not over and it shall be extended up to

completion of main order as well as repeat order.

9.16.3 Unconditional consent shall be taken from the supplier for consideration of the Performance Guarantee

towards execution period of main order for repeat order and company is authorized to encash the

Performance Guarantee towards execution period for any default in repeat order also.

9.16.4 The Performance Guarantee towards Guarantee/ Warrantee period shall be taken for main as well as repeat

order as per the tender terms.

10 VALIDITY OF THE OFFERS:

The offers will have to be kept valid for a period of 180 days from the date of opening of technical bids. In case of

finalization of the tender is likely to be delayed, the tenderers will be asked to extend the same without change in the

prices or any terms and conditions of the offer. If any change is made, original or during the extended validity period,

the offers will be liable for outright rejection without entering into further correspondence in this regard and no

reference will also be made.

11 RAILWAY RECEIPT (R.R.) / TRUCK RECEIPT (T.R.):

All goods should be dispatched freight paid and the R.R. /T.R should be forwarded directly to the consignee by

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registered letter and not through any Bank or COMPANY Office of Vadodara.

It should be immediately intimated on dispatch of the stores, as otherwise demurrage charges if any paid by the

consignee will be deducted from supplier’s bill. It is essential that packing notes and prices invoices should be

furnished to the consignees in respect of every consignment with a copy to this office.

A clear R.R. /T.R. should be obtained from the Railway authorities / Transport Authorities without any ambiguity,

otherwise the supplier will be held responsible for any damages / shortage claim rejected by the Authorities for want

of a clear R.R. /T.R. Materials may be dispatched by any convenient mode of transport and up to COMPANY stores

i.e. F.O.R. Destination.

Aforesaid work is to be carried out on as and when required basis at various S/S under TR divisions

Jambuva,Koyali,Gotri, Godhra, Dahod , Bodeli ,Asoj under Jambuva circle.

12 PACKING AND FORWARDING CHARGES:

The prices shall be inclusive of packing & forwarding charges. The stores should be strongly and adequately packed

to ensure safe arrival at destination. The materials dispatched from overseas by Air / Shipping should be packed in

such a way that it can withstand rough handling and possible corrosion due to exposure to salt laden atmosphere, salt

spray or open storage. All packing must be clearly marked with order Number and consignee’s name and address.

13 TRANSIT INSURANCE:

All the materials will be required to be supplied up to Destination against all transit risks, such as damage, loss, theft,

fire, etc. The insurance period shall cover 30 days after the date of receipt of materials at site in order to enable

COMPANY to check up stores fully. The suppliers will be responsible for free replacement of such stores components

as may be reported by the consignee which have been received short, damaged or broken within 30 days.

The cost of damaged, defective stores materials will however be deducted from the bills of the suppliers and will be

refunded only after replacement thereof. It will be the responsibility of the supplier to lodge claim against the

insurance on receiving necessary advice from the consignee.

14 ACCEPTANCE OF STORES:

All or any stores and materials to be supplied at FOR destinations- various S/S under TR divisions

Jambuva,Koyali,Gotri, Godhra, Dahod , Bodeli ,Asoj under Jambuva circle against this contract will be subject to their

acceptance by the consignee or any other Officer deputed by COMPANY for this purpose. COMPANY will be at

liberty to reject whole lot without assigning any reasons and the decision of the Officer concerned will be considered

15 Goods and Service Tax (GST) :

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a given taxable

goods and/or services within the original contractual delivery period. The amount and% of GST and Cess as

applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST

Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and

SGSCT Act, 2017and all related ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying that you have

not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not claim any such Refund, on a

future date, from the concerned Authorities and if, any Refund, in respect of such GST and Cess, is claimed by you, it

will be immediately passed on to the COMPANY, without COMPANY making any specific Claim, for the same, either

from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is not

mentioned clearly unless the bidder has opted for Compostion Scheme under GST Act, which should be clearly

indicated in the price bid. COMPANY may at its discretion consider such offer with presumption of highest applicable

rate of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with

valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall be final and any

additional GST will have to be borne by the tenderer. In no case additional amount towards tax or otherwise will be

paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of tender only

and any deviation in the same shall not be accepted. Further, any additional liability of GST (later on due to wrong

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mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be

borne by the Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST

charged from the company; such refund shall have to be passed on to the company, along with interest if any. Such

refund along with interest needs to be passed on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 15% per

annum if GST charged is not paid / short paid to the government or fail to upload the details or uploads inaccurate

particulars on GSTIN portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of GUVNL’s

statutory variation clause shall apply.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Creditand / or due to inclusion of any other additional

item of their inputs / input services under the ambit of the Input Tax Credit provisions under the GST Act, subsequent

to the date of submission of the offer, the same should be passed on to COMPANY and you should inform such

changes to COMPANY from time to time.

Unless and otherwise specified in the detailed purchase order, Unloading of the materials shall be arranged by

18 STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GSTand Cess as applicable or in the event of

introduction of new tax/cess or cessation of existing tax/cess subsequent to suppliers offer if it takes place within the

original contractual delivery date will be to COMPANY’s account subject to the claim being supported by documentary

evidence. However, if any decrease takes place after the contractual delivery date, the advantage will have to be

passed on to COMPANY.

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for Composition Scheme

19 PAYMENT TERMS:

Payment shall be made by the concerned Transmission Division on completion of the job and production of work

completion certificate of the Sub-Station In charge, after following the procedures of GETCO.

20 REPEAT/ADDITIONAL ORDERS:

20.1 The Company may place repeat Order / additional Order, provided there is no conspicuous downtrend in the

price of such item.

20.2 The Company should exercise their right to place repeat orders/ additional orders in case of exigency only.

The reason for exigency shall be appropriately recorded.

20.3 In special circumstances GUVNL and its subsidiary Companies reserve the right to place repeat order /

additional order up to 100% of the original quantity of the A/T at the same prices terms and conditions

stipulated in the original Contract as mutually agreed upon.

20.4 The material supplied will be considered on FIFO basis i.e. first applied towards original order & after

completion of original order quantity, material supplied will be considered towards repeat / additional order.

21 DELIVERY SCHEDULE OF COMPANY:

Delivery of materials is desired as under:

a) Submission of sample/Drawing. Within commencing period.

b) Approval of Sample/Drawing. No separate commencement period

c) Commencement of supply after -----

d) Qty. to be supplied. Month wise / Quarter wise As per the details Shown in Schedule

supply after Commencement period – “A” of the relevant Tender.

Supplier is liable to get the drawings / Sample /proto approved within the Commencement period.

Supplier should indicate deviation in delivery period, if any. The delivery period will be reckoned after four days for

Gujarat based firms and seven days for out state firms from the date of dispatch of the order. All necessary formalities

are to be completed within the commencement period instead of vague period. If specific period is not quoted, the

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delivery period, best suitable to COMPANY will be considered and in such case, no subsequent complaint will be

The delivery Schedule proposed by COMPANY is considering the full quantity of the tender. If the finalized quantity is

less, then in that case the delivery period best suited as per COMPANY requirement will be given on pro-rata basis

and also based on the quantity allocations done by COMPANY.

22 DELIVERY PERIOD:

(a) The party will have to complete the job within 24 Hrs. on getting intimation from the field OR Circle Office.

(b) Time limit of work: Bi-annual ARC Basis for 24 months.

23 SUPPLY OF MATERIALS AT COMPANY’S STORES:

The Tenderers will have to agree to supply any of the quantities at any of COMPANY Stores in Gujarat (i.e. F.O.R

Destination F.O.R. Destination –various S/S under various TR divisions Gotri, Koyali , Jambuva, Godhra, Dahod,

If contractor fails to provide the vehicle on any day as per contract, penalty of Rs. 2000/- per day plus applicable

taxes ( if any) per vehicle will be recovered from the current RA bill and also vehicle will be hired from other agency

and if required by paying higher rate , in that case , difference of rates will be recovered from the contractor.

If the contractor fails to provide a vehicle, the deduction from his R.A. bill should be made on prorate considering the

monthly rate payable within 26 days per month.

Further, If the contractor fails to execute the order successfully, the order will be got completed through other agency

and if required to pay higher rates in that case , difference will be recovered from the contractor.

In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be entitled to deduct

the amount of Penalty for delay from the amounts payable to the Contractors under any bills raised under this

contract or any other contract with the GUVNL and its Subsidiary Companies i.e. GETCO, GUVNL, GSECL, MGVCL,

DGVCL, PGVCL UGVCL. It is permissible for the Owner to adjust the amount of Penalty of delay against any Bank

Guarantee furnished by the Contractor under this contract or any other contract with GUVNL and/or its subsidiary

The penalty will be deducted from bills payable either against this contract or from any Bank Guarantee or any other

amount payable under any other contract with the GETCO

The agency shall have to complete the job within 24 Hrs. on getting intimation from the field

OR Circle Office.

25 Penalty on rejected Materials during testing :-

The representative of the Company may pick up samples from the lots supplied by the Supplier at the Stores of the

Company at random for quality check. The samples picked up will be tested for acceptance test / type test or as

decided by the Company at Government approved laboratory or NABL Laboratory, in the presence of representative

of supplier and the Company as per relevant ISS/BIS/ Company’s specifications. The test results will be binding on

the suppliers and Company in general and will not allow re-sampling. If the material fails in any of the tests carried

out, the full lot of materials will be considered as rejected, and if replacement is not possible due to utilized/

consumption of the materials then in that case for whole of the rejected lot, Company will deduct maximum up to 30%

(Thirty) of the End Cost Price. If the same are not utilized / consumed, then Company may ask for replacement at

sole discretion of the Company or may accept with maximum deduction up to 30% (Thirty) of theEnd Cost Price of the

rejected lot plus GST as applicable, and all these will be binding on the supplier.

Due consideration will be given for waiver / levy of penalty (excluding GST already collected and paid to the Govt.

treasury thereon) only for the reasons absolutely beyond suppliers control (e.g. Force Majeure conditions as laid

down in the DGS & D, Clause reproduced hereunder) for which documentary evidence will have to be provided. The

request for extension in delivery giving reasons and supporting documents shall have to be made within one month

on completion of the supply only.

The request made after one month on completion of the supply shall not be entertained and rejected out rightly

without any correspondence.

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26 No request for waiver / levy of penalty will be entertained / reviewed during the execution of order.

“D.G.S & D. FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part by either party of any

obligation under this contract shall be prevented or delayed by reason of any war, hostility, act of the public enemy,

civil commotion, sabotage fires, floods, explosion, epidemics, quarantine restrictions, strikes lockouts or acts of God

(hereinafter referred to as event)”, then provided notice of the happening of any such event is given by either party to

the other within twenty one days from the date of occurrence there of neither party shall by reason of such event be

entitled to terminate this contract nor shall either party shall have any claim for damages against the other in respect

of such non-performance of delay in performance, and deliveries under the contract shall be resumed as soon as

practicable after such event has come to end or ceased to exist, and the decision of the Managing Director as to

whether the deliveries have been so resumed or not shall be final and conclusive.

Provided further that if the performance in whole or part of any obligation under this contract is prevented or delayed

by reasons of any such event for a period exceeding 60 days, either party may at its option terminate the contract

provided also that if the contract is terminated under this clause, the Purchaser shall be at liberty to take over from the

Supplier at a price to be fixed by the Managing Director of the company, which shall be final, all unused undamaged

and acceptable materials bought out components, and stores in course of manufacture in the possession of the

Supplier at the time of such termination or such portion thereof as the Purchaser may be deem fit excepting such

materials, bought out component and stores as the supplier may with concurrence of the Purchaser elect to retain”.

27 Extension In Contractual Delivery Date:

It will be supplier’s responsibility to ensure that goods are delivered within the stipulated delivery period. However, on

account of reasons beyond ones control as laid down in the DGS & D Force Major Conditions COMPANY may

consider extension of delivery period with or without statutory variations and with or without price variation.

However, delivery extensions will be considered only after execution of the order fully and upon submission of

documentary evidence for the reasons of delay.

Such extension will be subject to the following conditions shown hereunder.

(a) That no increase in price on account of any statutory increase in or fresh imposition of customs duty, GST

and Cess as applicableor on account of any other tax or duty leviable in respect of the stores specified in the

said acceptance of the tender which may take place on or after the contractual delivery date of the P.O

referred to above shall be admissible on such of the said stores as are delivered after the original contractual

delivery date and

(b) That notwithstanding any stipulation in the contract for increase in price on any other ground, no such

increase which has become effective on or after the contractual delivery date of this said P.O shall be

admissible on such of the said stores as are delivered after the original contractual delivery date.

(c) But nevertheless, the purchaser shall be entitled to the benefit of any decrease in price on account of

reduction in or remission of customs duty, GST and Cess as applicable or on account of any other tax or duty

or on any other ground as stipulated in the P.O., which takes place or on after the contractual delivery date of

(d) In case Supplier / Contractor has opted for Composition Scheme under GST, no increase in price on account of

any statutory increase in GST and Cess as applicable shall be admissible after the original contractual delivery date.

28 REPLACEMENTS OF GOODS BROKEN, DAMAGED OR SHORT:

In the event of any stores or part thereof being broken or damaged or received short during transit or poor quality the

suppliers shall replace the same free of cost. However, COMPANY will arrange recoveries of amount equivalent to

cost of such damaged / broken / short supplied materials before actual replacement is given.

If the goods, stores and equipments found defective due to bad design or workmanship the same should replaced by

you free of charge if reported within 24 months of their installation at site. You will be responsible for the proper

performance of the equipments / materials for the respective guarantee period.

29 POST TENDER CORRESPONDENCE / ENQUIRIES:

Any correspondence or enquiry subsequent to opening of Technical and Commercial bids is not desirable, if the same

is indulged into, it will be considered for disqualifying the tender. The Tenderer will be required to abstain from

pursuing / canvassing the matter, directly or indirectly with any Officers of COMPANY, as otherwise the same would

also amount to disqualification of the tender.

30 Tenderer may submit requisite descriptive literature and all other required documents like technical data, literatures,

list of testing equipment’s, list of equipment’s / machinery of manufacturing the tender item/s etc. duly scanned /

photo copy as an attachments withtender. Tenderer will be at full liberty to provide information and data about his

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31 The purchaser (i.e. Company) shall have the right to make any changes, additions / deletions or modifications in any

terms / conditions of the tender and / or specifications as may be deemed necessary by COMPANY at its sole

discretion at any time before the due date of opening of the tender.

32 Tenderer should furnish a list of orders for similar / higher items executed by them indicating the name of the party

and their order reference to whom they have supplied, to be furnished in Annexure- 6of tender.

Failure to do this will result on suppliers tender being rejected without any reference. In case of bought out items they

should furnish the backup guarantee from their principals.

33 The company does not accept the printed conditions of any Tenderer. It will be ignored without any reference; hence

tenderers should withdraw such printed conditions if they have any.

34 The materials should be offered strictly confirming to Tender specifications given in the tender. If the tenderer’s

desires to quote with any technical deviations they should specifically quote the deviation & the ISS or BIS Nos. in the

body of the tender itself under the Annexure-12of tender only.

If technical deviations furnished by the Tenderer are not agreeable to Company , the offers may be ignored. However

it will be solely at COMPANY discretion to consider the technical deviations OR not for considering the Tenderer. No

correspondences of the Tenderer after opening of the bid will be entertained in this matter.

35 ADVANCE INTIMATION TO THE CONSIGNEE:

When R.R. is obtained and materials dispatched R.R. No. Wagon No. etc. should be intimated to the consignee in

advance, preferably by phone / fax / telegram so that he may arrange to take delivery at the receiving station against

indemnity bond, in case R.R. is not received. Also if the unloading requires use of crane, such Advice should also be

issued by telegram, to the consignee indicating the weight, size of the package, wagon No. etc. so that he may make

arrangements for crane in advance. In case if COMPANY has to incur any extra expenditure for want of advance

information, the same would be recovered from the suppliers.

ALL THE SUPPLIERS SHOULD INTIMATE THE CONSIGNEES WELL IN ADVANCE ABOUT THE DELIVERY OF

THE MATERIALS AS PER THE “DISPATCH INSTRUCTIONS” GIVEN, SO AS TO FACILITATE FOR UNLOADING

OF THE MATERIALS AT SITE.

36 TENDERERS SHOULD FURNISH THE FOLLOWING DETAILS:

Bidders are requested to submit photocopy of each of the following documents / details with technical bid:

(1) GST Registration no. and date and issuing authority of the location wherefrom supplier intends to supply the

goods / services.

(2) Registration No. under shops and Estt. Act and issuing authority.

(3) Registration No. under Small Scale Industries / National Small Scale Industries Corporation (NSIC) or under

DGTD etc. submit Notarized copy for the same.

(4) Copy of partnership deed / Memorandum of Pvt. or Public limited company’s issued by RoC

(5) List of pending orders (with orders Nos. & date) and customer’s name and address and orders executed so far

with other electricity Board’s.

(6) Audited Accounts of last three years of the firm.

(7) Performance reports if any.

(8) The valid Notarized copy of relevant and valid BIS License copy along with all enclosures. Provisional BIS / IS

Registration Certificates are NOT allowed. If the firm is certified ISO Company (Provisional Registration

Certificates are NOT allowed), then all the relevant documents duly Notarized be furnished.

(9) Consent letter from their principals to manufacture such items.

(10) Latest valid Authorize dealer certificate from Manufacturer

(11) PAN card registration

(12 ) Copy of similar nature of work executed

39 Revision of prices or any commercial terms affecting the price after opening of technical bids shall not be considered

and will be ignored.

40 Tenderers should indicate the name of their Partners / Proprietor / Directors of their manufacturing firm and updated

Address / Telephone, e-mail ID, Fax Numbers (Office & Residential) etc., along with the name of authorized signatory

in the Annexure – 3 of invariably. Bidder are informed that only their employee authorized in writing will only be

allowed as their “Authorized Representative” for all purpose to deal with COMPANY in respect of this tender.

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41 Please give suitable declarations in e-tendering / online format that “I / We declare that we are manufacturer for all the

tendered items”. (Please refer Annexure-15 form)

42 GUARANTEE: If the goods, stores and equipments found defective due to bad design or workmanship the same

should replace by you free of charge if reported within 24 months of their installation at site. You will be responsible

for the proper performance of the equipments / materials for the respective guarantee period.

The party has to start the work within 24 hours after receipt of instruction by phone / fax / email. In case of failure of the

termination kit within the guarantee period same should be provided with New termination kit at free of material labour

cost within two days. The rates should be inclusive of all taxes. Agency shall be responsible for the proper performance

of the materials for the respective guarantee period.

The goods shall be subject to the approval of the concerned consignee after receipt of the stores at site.

COMPANY would prefer the offers from manufacturers directly. All the manufacturers should quote for those items,

44 which are actually manufactured at / rolled by their plants. This should be strictly adhered.

The Tenderer should ensure that minimum production, manufacturing and routine testing facility required for

manufacturing of the tendered products as per IS standard is available in-house. If the same is available elsewhere,

then COMPANY reserves right to reject the offer out rightly.

COMPANY reserves the right to inspect, suppliers factory at any time during the currency of the contract in case

order is placed on supplier and also to inspect each manufactured lot before testing / packing / dispatch.

45 OTHER CONDITION OF SUPPLY:

COMPANY General Conditions of contract will apply to all supply to contracts and supplier will be deemed to fully

aware of COMPANY general conditions of contract for the supply of plant equipment and materials except the

conditions modified in this commercial terms and conditions and any ignorance of these conditions will not exempt

supplier from their liability to abide by the same. Copies are available from COMPANY Office.

46 Relationship with employee:-

Every bidder should, at the time of submission of bid, give a declaration as under.

“If in any Bidder Company/ firm, the interest (i.e. Shareholding in company and share in partnership firm) of any

employee of the tendering Company or his/ her relative as defined in Section 2(77) of the Company’s Act. 2013 is

10 percentage or more, the tendering Company will not deal with such Company/ Firm at all.

Tenderer therefore, must specifically disclose this fact in his technical Bid. Non-disclosure of such facts would

immediately disqualify the tenderer for further dealing with the tendering Company.”

47 The materials offered for inspection shall be in duly packed condition ready for putting the embossing of the seal by

the inspector on the lead seal which is provided on the packing by the supplier by passing a sealed wire through it, as

per our approved method.

The Inspector will inspect only a few packages and select samples at random for testing or testing’s as per relevant

ISS / BIS / Tender specifications. On passing of which, he will emboss his marking on the seal thereafter provided on

the packages, which will be only few.

48 AUDIT INSPECTION:

From the lots inspected by the User Department Inspector, the Inspector of Audit Inspection Wing may pick up

samples from the lots supplied at RSO’s of COMPANY or other stores of COMPANY at random for quality check only.

The samples picked up will be tested for acceptance test / type test or as decided by COMPANY at Government

approved laboratory in presence of representatives of supplier and COMPANY as per relevant ISS/BIS/ COMPANY

specifications. The test results will be binding on the suppliers and COMPANY, in general will not allow re-sampling. If

the material fails in any of the acceptance tests carried out, the full lot of materials will be considered as rejected, and

if replacement is not possible due to consumption of the materials then in that case for whole of the rejected lot,

COMPANY will deduct maximum up to 30% (Thirty) of the End Cost Price plus GST as applicable. If the same are not

utilized / consumed, then COMPANY may ask for replacement at sole discretion of COMPANY or may accept with

maximum deduction up to 30% (Thirty) of the End Cost Price plus GST as applicable, and all these will be binding on

In case if the materials does not confirm to specifications or fails at Government approved laboratory or other

laboratory decided by COMPANY for testing and if subsequent testing are to be carried out (which will solely at

COMPANY discretion), then all Testing fees, expenses of the inspector and other expenses incurred by COMPANY

plus GSTas applicable will be to supplier’s account. The decision in this regard for acceptance as above of

COMPANY shall be final and this will be binding on the supplier.

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Please refer audit inspection clause of technical specification of tender for applicability of penalty in case of distribution

All supplies are to be offered to the inspection and approval of COMPANY. COMPANY will depute an officer or

authorize D G S & D, OR any other Govt. or Govt. Approved agencies (Not private) to carry out the inspection on

behalf of COMPANY. At least 30 days’ notice should be given prior to the dispatch of the stores in case of plants and

equipment’s and 15 days’ notice in case of general stores, in order to enable COMPANY to detail on inspection.

COMPANY also reserves the right to waive the inspection before dispatch and authorize the consignee to carry out

the final inspection on receipt of the stores at site.

50 TERMINATION OF CONTRACT:

In case, the supplier fails to deliver the stores / materials / equipment’s or any consignment thereof within contractual

period of delivery or in case the stores are found not in accordance with prescribed specification and/or the approved

sample, COMPANY shall exercise its discretionary power either:

[a] To recover, from the supplier as agreed, by way of penalty clause above, and/or

[b] To purchase elsewhere after giving due notice to the supplier on account and at the risk of the supplier such stores

not so delivered or other similar description without canceling the contract in respect of the consignment not yet due

[c] To cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of COMPANY shall be final. In the event

of action taken under clause (a) or (b) above, the supplier shall liable to pay for any loss and applicable GST/Cess

which COMPANY may sustain on that accountbut the supplier shall not be entitled to any saving on such purchases

made against default.

The decision of COMPANY shall be final as regards the acceptability of stores supplied by the supplier and

COMPANY shall not be required to give any reason in writing or otherwise at any time for rejection of the stores.

Further, “COMPANY reserves the right to terminate the Contract (i.e. Purchase order) at any time, without assigning

any reasons, whatsoever, by giving a notice period of ONE month from the date of Notice of termination of the

Contract. Suppliers will not be entitled for any compensations / damages / losses, whatsoever, on account of such

termination of the Contract.

51 ARBITRATION:

All questions, disputes or differences whatsoever which may at any time arise between the parties to this agreement

touching the agreement or subject matter thereof, arising out of or in relation there to and whether as to construction

or otherwise shall be referred to the decision of the Sole Arbitrator, appointed by the MD of COMPANY, for that

purpose, who shall be a retired High Court Judge or retired District and Sessions Judge, and the decision of the said

Arbitrator shall be final and binding upon the parties. Reference to the arbitration shall be governed by the provisions

of Indian Arbitration & Conciliation Act. 1996 as amended from time to time and the rules made there under.

52 JURISDICTION:

All questions, disputes or differences arising under out of or in connection with the Tender / Contract if concluded

shall be subject to the exclusive jurisdiction of the court under whose jurisdiction the place from which the tender /

Acceptance of tender is issued, is situated i.e. Vadodara.

53 Offers on Ex-stock or offers requiring no foreign exchange will be considered. Those offers requiring foreign

exchange will not be considered.

54 SUBMISSION OF OFFERS:

The firm having single legal entity and having two or more works / factory and submits offers from two or more

different works / factory, in such case firm have to pay/ submit separate tender fee, E.M.D., vendor registration etc. for

all works / factory and if separate tender fee, E.M.D., vendor registration etc. not paid / submitted, COMPANY

reserves the right to consider the offer/s against which the tender fee, E.M.D., vendor registration etc. are paid /

submitted. If all above are submitted in such case COMPANY will consider only one lowest offer for allocation of

quantity if decided.

Many of the tenderers are submitting their offers with the conditions of advance payment along with the order; such

conditions are not acceptable by COMPANY.

55 Participation by Foreign Manufacturers (other than propriety items) in:-

56.1.1 The Vendor Registration shall be given to Original Equipment Manufacturer (OEM) only. The Traders /

Dealers / Agent shall not be considered for the above registration.

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56.1.2 The OEM Vendor while registration shall have to declare the Country of Origin i.e. the place where the

OEM’s Manufacturing Units exist.

56.1.3 OEM is required to pay Vendor Registration Fees as applicable at the time of registration.

56.1.4 At the time of participation in the Tender, the OEM is required to pay Tender Fees and EMD as applicable

for the Tender.

56.1.5 On award of the Contract to such OEM, they shall have to submit Performance Guarantee for successful

execution of supply as specified in Letter of Acceptance and for satisfactory performance of the equipment

supplied as specified in the Order either in form of remittance or through a Bank guarantee. In case of Bank

guarantee issued by Bank situated outside India, the same shall be confirmed by its correspondent Bank in

56.1.6 The Foreign OEM must submit all the required documents in English language. In case, if any documents

are in any other language than English, the same must be translated in English and should be duly

Notarized. The OEM shall be fully responsible for any mistake / misrepresentation or any kind of

discrepancy in the same.

56.1.7 Foreign OEMs to confirm for design, manufacturing & testing of equipment as per relevant IS / IEC / ANSI /

any International Standards with latest amendments.

56.1.8 OEM shall confirm for free replacement / repair within the Guarantee / Warrantee period of equipment.

OEM shall also confirm for services and spares at reasonable rates for Ten Years after Guarantee Period.

56.1.9 All Acceptance Tests shall be carried out in presence of Purchaser Company's Engineer / Representative

at OEM's Works without any extra cost to the Purchaser Company. However if required, the Acceptance

Test shall be carried out in any NABL approved Laboratory in India for which the cost will be borne by the

56.1.10 In case the Tender is invited on FOR destination basis, then OEM may avail service related to Customs

Clearance, Shipping / Air Freight, Local Transportation, Unloading, and verification through Indian Sole

Agency / Firm / Distributor / Representative.

56.1.11 For dispute, if any, the Indian Judicial as defined in the Tender by the Company shall be binding on

56.1.12 Foreign OEM to abide & act as per the Indian Govt. Rules & Regulation in To-to. Foreign OEM should

obtain GST Registration No. and quote all relevant elements of price bid including GST.

56.1.13 Bid Currency: - Indian Rupees only.

56.1.14 Any statutory variation in Taxes / Duties including GST and cess as applicable in India during contractual

delivery schedule shall be payable / receivable as mentioned in clause no.

56.1.15 Normally e-procurement is done through M/s (n) Code Solutions only and if Foreign Bidder wishes to

participate directly then they have to request Purchaser for allotment of Digital Key for e-procurement

within Fifteen Days from the date of NIT. On request of Foreign Bidder, the Purchaser may forward the

request to the Authority issuing e-procurement Key for providing Key to OEM. The necessary charges

shall have to be paid by the Bidder directly to (n) Code Solution.

Note: It is to be noted by the Foreign OEM / Bidder that minimum Five Days are required for allotment of e-

procurement Key on receipt of payment.

56.1.16 The Contract document shall be signed by the Bidding Company’s Representative, who shall be duly

authorized by the Board of Directors of the Bidding Company. The bidding document shall contain the

Board Resolution in this regards. The bidding documents shall also contain the Specimen Signature of the

Authorized Representative duly attested by the CEO / COO / CFO of the Company.

56.2 Tender participation by an Indian Agent / Associate quoting on behalf of the Principal /

Manufacturer abroad on FOR destination basis:-

56.2.1 It is preferred that the Manufacturer is expected to quote rates directly in response to Tender. In case, if it

is not possible and the Bid is being submitted through their Indian Agent / Associate, the OEM shall

authorize such Indian Agent / Associate for the entire tenure of the Contract i.e. Sixty days after the

completion of Warranty / Guarantee period.

56.2.2 Bidder shall submit the confirmation from OEM for free replacement / repair within the Guarantee /

Warrantee period of equipment. OEM shall also confirm for services and spares at reasonable rates for

Ten Years after Guarantee Period.

56.2.3 The Indian Agent / Associate shall submit Bid on their own Letter Head along with letter (in original) issued

from the OEM clearly mentioning that they are bound by the Terms and Conditions of Bid submitted by the

Indian Agent / Associate on their behalf and Vendor Registration Letter issued by subsidiary Companies of

the GUVNL in the name of OEM.

56.2.4 In a Tender, either the Indian Agent on behalf of the Principal / OEM or Principal / OEM itself can bid but

both cannot bid simultaneously for the same item / product in the same Tender.

56.2.5 If an Agent submits Bid on behalf of the Principal / OEM, the same Agent shall not submit a Bid on behalf

of another Principal / OEM in the same Tender for the same item / product.

56.2.6 Bid currency: - Indian Rupees only.

56.2.7 Any statutory variation in Taxes / Duties in India including GST and cess as applicable during Contractual

Delivery Schedule shall be payable / receivable as mentioned in clause no.

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56.2.8 Indian Agent / Associate have to pay EMD, Tender Fees, PBG as per Tender Condition.

56.2.9 The Indian Agent and OEM both are responsible for successful execution of the Contract.

56.2.10 Foreign OEM should also confirm that they are having all the testing facilities as required for testing of the

equipment as per relevant IS / TEC / ANSI with their latest amendments.

56.2.11 Foreign OEMs have to confirm for design, manufacturing & testing of equipment as per relevant IS / IEC /

ANSI with latest amendments.

56.2.12 Agency quoting for the equipment, OEM should give commitments for full technical / financial back up /

after sales support including spares and confirm that the products are as per Technical Specification &

type tested as per IEC / IS / Specification from accredited Laboratory.

56.2.13 For bidding purpose, the OEM shall permit only one Indian Agent / Associate to participate in the Bid, as

its Sole Agency.

56.2.14 All Acceptance Tests shall be carried out in presence of Company's Engineer / Representative at OEM's

Works without any extra cost to the Company. However if required, the Acceptance Test shall be carried

out in any NABL approved Laboratory in India for which the cost will be borne by the Company.

56.2.15 For dispute, if any, the Indian Judicial as defined in the Tender by the Company shall be binding on

56.2.16 Over and above following documents shall be submitted:

56.2.16.1 Attested photo copies of all Agreements with the Principal including Supplementary Agreement covering

appointment as Authorized Representative / Agent & terms relating thereto.

56.2.16.2 The nature of services to be rewarded by an Authorized Representative / Agent & the Commission

payable to him shall unambiguously reflect in the Contract.

56.2.16.3 PAN No. Disclose Name & Address of Bankers within & outside Country

56.2.16.4 Income Tax No. of Foreign Supplier.

56.2.16.5 Balance Sheet of last 3 years to be submitted.

56.2.16.6 Previous professional background & suitable details regarding the nature of the business undertaken by

57 COMPANY reserves the right to cancel any or all the offers / bids or to accept any offer without assigning any

Also in case COMPANY finds that there is an attempt of cartel in the prices, COMPANY reserves the right to consider

or reject any or all the parties offers without assigning any reasons thereof.

58 COMPANY reserves the right to increase or decrease the quantity against each item/s while placing the order.

59 QUANTITY TOLERANCE:

(When the Order placed is in terms of Weight basis / Length basis)

The quantity tolerance shall be allowed + 3% order-wise for total order quantity for each item except cables.

The weighment recorded at our consignee shall be considered final for purpose of payment. However where the

weighbridge facility are not available and / or weigh bridge is out of order or under capacity, material will be accepted

on sectional weight basis / weight recorded at any other nearby weighbridge. If the materials are accepted on

sectional weight basis and for weighment difference, the tolerance will be allowed as per provisions of IS: 1852 for

weight tolerance.

60 The tenderers should invariably write the Tender no., Due date of opening of tender, name and address of the

Company / bidder, on sealed covers of EMD Cover Documents, otherwise the tender covers without these details will

not be opened which may please be noted.

61 The tenderers are required to furnish the technical information and the Guaranteed technical particulars (GTP) in

format of tender only.

62 All the costs of the stamp papers, other than required for payment is to be made through SIDBI / ICICI by COMPANY,

are to be borne by you as per the Govt. tOf India’s latest guidelines.

63 Tenderer should invariably fill up all the details of all the Annexure of tender including the prices in the Price Bid

format. This is mandatory.

64 EMBOSSING OR ENGRAVING:

The successful Tenderer wherever possible, will require to emboss / engrave the words “Property of COMPANY”

along with the purchase order number on the items such as Insulators, Hardware accessories, Lighting Arrestors,

Transformers, Meters, Metal meter boxes, Switches, Distribution boxes, Cable boxes, M.S. Beams and other items as

required by COMPANY. Also suppliers should emboss / engrave / affix their company nameplate with details OR

manufacturer’s name and trademark.

65 If the Tenderer fails to pay the Security Deposit or defaults in execution of the orders placed or if COMPANY suffers

any financial loss due to this, then COMPANY will be at liberty to adjust the amount plus GST as applicable from

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other orders of the same firm or by encashing the Bank Guarantee.

66 MINIMUM TENDERING QUANTITY:

Minimum Tender Quantity to be Offered / Quoted:-

67.1 The Bidder, who submits their Bid for a minimum quantity, as specified below for which the firm participated,

shall only be considered for price evaluation for particular item.

Sr. Tender Value Minimum quantity to be offered by

No. For MSME bidders For other bidders

2 Above 1 Cr up to 5Cr. 50% 50%

3 Above 5 Cr up to 10Cr. 25% 40%

4 Above 10 Cr up to 20Cr. 20% 25%

5 Above 20 Cr up to 35Cr. 15% 25%

6 Above 35 Cr. Up to 50 Crs. 10% 25%

7 Above 50 Cr. Up to 100 Crs. 05% 15%

8 Above 100 Crs. 2.5% 10%

COMPANY shall not consider the Bid of any firm, who quotes for lesser quantity than the minimum quantity

mentioned in the Tender document.

For item wise minimum tendering quantity please refer Schedule-A of tender.

67 Please note that any additional conditions / deviations, if any, found in the Commercial terms & conditions (except

reference under clause no.34 of this tender document), then the Price Bids of such tenderers will not be opened and

no further correspondences in the matter will be allowed.

68 All the above points should be complied by the Tenderers. If not, tenders are likely to be ignored without making any

further reference.

69 The firm whose supply against the previous order is pending as on the date of opening of the tender even after

completion of their contractual delivery period, such firm will not be eligible for evaluation purpose unless convincing

and sufficient reasons satisfactory to COMPANY are furnished by the bidder.

70 PURCHASE AGREEMENT:

The successful bidder has to execute agreement on Non judicial Stamp paper of Rs. 100/- duly Notarized as per

agreement document uploaded herewith within 10 days after the payment of S.D. amount/Bank Guarantee.

The cost of Non judicial stamp & Notary charges will be borne by the successful bidder. The agreement shall be

executed between SE & the authorized representative of successful bidder as mentioned hereunder.

71.1 On approval of the offer of successful Bidder, a Contract Agreement is required to be entered into between

the COMPANY and the successful Bidder.

71.1.1 An Officer who signs the LOA / Purchase Order be authorized to sign the Agreement documents on

behalf of the Purchaser Company &

71.1.2 From the successful Bidder’s side the Agreement can be signed by the Authorized Representative as

71.1.2.1 If the Authorized Representative is from a Partnership Firm, then a certified copy of the Registered

Partnership Deed must be attached along with the signatures of other partners who have authorized the

particular partner to execute and sign the Agreement;

71.1.2.2 If it is a Private or Public Limited firm, a copy of the Resolution, authorizing the person to execute and

sign the Agreement on behalf of the firm, passed by the Board of Directors along with the Company’s

Seal must be attached with the Agreement; &

71.1.2.3 If it is a Proprietary Firm, then the Proprietor himself should execute and sign the Agreement and his full

residential address must be available in the file.

Upon submission of security deposit and signing of Agreement, COMPANY shall issue a detailed A/T /order

incorporating various terms and conditions.

71 In case due to any technical snag at bidders end or at service providers for e-tendering, the bidder could not submit

their on line tender in prescribed time limit, COMPANY is not held responsible for the same and in that case

COMPANY will not entertained any request / representation

If, the Company during the procurement process, observes or suspects any activity on the part of bidders or

obtains any knowledge which indicates the existence of cartel formation amongst the bidders or apprehends the

possibilities of cartel as defined under The Competition Act, 2002, the Board of the Company being a

government Company involved in public procurement work, reserve all rights to allot quantities to such bidders,

who are not part of the cartel, in any manner deemed fit in the interest of the Company without assigning any

reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition Act/ other laws and / or

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the bidder(s)/ firm(s) will be black listed / stop deal, at its sole discretion.

73 The Technical Bid and accompanying documents clearly shall be uploaded ( scanned copies of original document )

through on line only (which is mandatory) on (n) procure Portal by the bidder along with copy of transaction slip for

Tender fee,EMD.

NO COURIER SERVICE WILL BE ACCEPTED. HAND DELIVERY OF TENDERS WILL NOT BE ACCEPTED.

74 Use of Materials:

I. The contractor shall have to use the best quality of materials in the work, as per the specifications and

relevant I.S. codes. In case Corporation desires to carry out any field test/laboratory test for any materials

required for the work, the contractor shall arrange for the same at his own cost.

Further, if any testing is required same shall be arranged by the contractor at his own cost. The contractor

shall have to maintain the regular records for such testing and shall submit along with each R.A. bills.

II. No collection of materials shall be made before it is got approved from the Engineer-in-charge.

III. Materials, if and when rejected by the Engineer-in-charge shall be immediately removed from site of work.

IV. Approval to the samples of material given by the EIC shall not absolve the contractor from the responsibility

of replacing defective material brought on site or materials used in the work found defective at a later date.

The contractor shall have no claim to any payment or compensation whatsoever on account of any such

material being rejected by E.I.C.

VI. Approval to any of the executed item for the work does not in any way relieve the contractor of his

responsibility for the correctness, soundness and strength of the structure as per the drawing and

75. TECHNICAL SPECIFICATION FOR HEAT SHRINK TYPE CABLE TERMINATION & JOINTS.

CLASS OF TERMINATION:

The heat shrinkable cable termination shall be Class 1 termination as per IEEE-48-1990.

APPLICABLE STANDARDS:

IS 13573-1992 with latest amendment – Latest amendment No. 2

IEEE 48-1990. The termination shall be Class

ESI-09-13. Performance specification for high voltage cable accessories. The cable accessories being supplied in

the form of kit which has different components to be assembled at site.

TECHNICAL SPECIFICATION FOR HEAT SHIRINKABLE TERMINATION

This specification lays down the material properties. Performance requirement of heat shrink cable termination and

jointing system for use on electrical systems operating at voltage 11KV (i.e. voltage at which the cable termination kit

is meant for). Heat shrink termination kit mainly contains following components.

a. Heat shrinkable adhesive lined cable break out.

b. Heat shrinkable gland tubing (for single core cable).

c. Mastic sealing tape for earthing.

d. Armour earthing set – copper braid + worm drive (Jubilee clamp)

e. Copper foil earthing (copper braids + Solder + Flux)

f. Stress control paint + stress control mastic strips.

g. Heat shrinkable stress control tubing.

h. Heat shrinkable core insulating tubing.

i. Polymeric heat shrinkable rain sheds.

j. Self vulcanizing lug sealing tape.

k. Heat shrinkable lug sealing sleevel.

l. Crimp type AL/CU lugs – with two holes.

m. Silicone Anti tracking grease.

n. Mopping cloth.

o. Aloxite tape.

The term heat shrinkable refers to extruded or Molded Polymeric. Polymeric material which are cross linked by

gamma radiation to develop elastic memory and supplied in an expanded or otherwise deformed size and shape.

Bidders should submit the proof that the tubes are cross linked by gamma radiations. However chemically cross

linked, crotch seal and lug seals are permitted. Heat shrink kit should be supplied in a expanded or otherwise

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deformed size and subsequent heating in an unconstrained state to temperature above the shrink temperature results

in the material recovering or shrinking to its original shape. The heat shrink kits should consist of the following:

STRESS CONTROL XLPE SCREEN CABLE:

Required length of stress relief tube should have minimum length of 150mm having volume resistivity of 108 ohm –

cm and permittivity of 25 to give optimum electrical stress control. The impedance of the tube should not change by

temperature Variation from 5 C to 125 C. The stress control tubing should be void free. Tenderer must submit the

graph showing the effect of stress, temperature and aging on the impedance of stress control tubing along with the

NON-TRACKING EROSION AND WEATHER RESISTANT PROTECTION TO THE CABLE TERMINATION:

A heat shrinkable flexible tubing preferably colored red silicon based both ultra violet resistant and possessing non-

tracking erosion weather resistant properties shall be used as external covering for the cable cores for outdoor and

indoor termination. The tubing shall confirm to the requirement given in List 1 to ESI 09-13 including Atlas weather –

O – meter testing non-tracking performance as per ASTM D2303. Non tracking performance as per ASTM D2132

(Dust Fog Test) 1 IEC 112 (Comparative Tracking Index) and VDE 0303 (Tracking and Erosion Resistance Test) shall

also be complied with offer. Also bidder has to submit the test results for non-tracking properties along with life

assessment report.

PILC CABLES (If applicable)

The heat shrinkable terminations and joints for PILC cable a high permittivity mastic wedge having minimum

permittivity of 15 shall be provided in the crotch. Insulating mastic having good flow properties shall also be provided

for filling up the interstices between the cores in the crotch region.

The heat shrink tubes should have minimum thickness of 2 to 3 mm and shrink ratio 3:1.

For straight joints, the insulation over the ferrules should be reinsulated by dual wall tubing. This should have an

inner insulating layer vulcanized to an outer semi-conducting layer. This is required to ensure reconnection of cable

insulation screen of the core form one end of the joint to the other. The dual wall tubing ensures that there is no

entrapment of air pockets between the insulating and semi conducting layers.

ENVIRONMENTAL SEALING: Adhesives and sealants shall be provided in the termination and jointing kits for

environmental sealing against ingress moisture and aggressive gases. The adhesive and sealant will flow due to

heating and heating of heat shrinkable components during installation and will fill all the voids and adhere to metal

connectors and cable sheets. In short, all adhesives should be anti-tracking type and required sealants and mastics

shall form part of kit.

FOR TERMINATION:

At the end, sealing of the strand between the lugs barrel and cable insulation shall be provided by

(a) Non-tracking, erosion and weather resistant heat shrinkable tubing, precoated with non- tracking sealant.

(b) Non-tracking sealants strip.

Heat shrinkable flexible polymeric tubing, preferably black colored pre coated with adhesive shall be provided for

sealing the exposed metallic sheaths and sheath/earth connections.

PROVISION OF ADDITIONAL CREAPAGE FOR INDOOR/OUTDOOR TERMINATIONS:

Single piece, heat shrinkable weather sheds having non-tracking, erosion and weather resistant properties shall be

supplied with the kits for application over non tracking tubing. The quantity of sheds to be supplied shall depend on

voltage grade and indoor/outdoor application and shall be indicated along with offer. Each shed shall give an

additional creapage length of at least 100mm.

Termination kits should have following number of sheds.

0 No. (For Indoor) 3 Nos. (For Indoor)

6 Nos. (For Outdoor) 9 Nos. (For Outdoor)

INSULATION AND SCREEN REINSTATEMENT FOR JOINTS:

The reinstatement of insulation shall be by means of heat shrinkable, flexible, polymeric tubing made from a

discharge resistant polymer, preferably colored red. The tubing after complete recovery shall have a minimum wall

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thickness to ensure provisions of adequate insulation in step.

EARTH & SCREEN CONTINUITY FOR TERMINATION & JOINTS:

Screen continuity by using tinned copper mesh and earth continuity by using tinned copper braids of appropriate size

shall be provided for transfer of screen/earth in straight through joints.

In termination, tinned copper braids of appropriate size shall be provided for joints for the continuity of screen/armour.

LUGS & FARRULES:

The requisite number and type of aluminum lugs/ferrules shall be provided for termination/joints.

Lugs and ferrules for XLPE cables shall be crimping type suitable for compacted circular conductor having two nos. of

EARTH SCREEN CONTINUITY

Screen continuity by using copper mesh and earth continuity by using copper braids of appropriate size shall be

provided for transfer of screen/earth in straight joints.

In termination, tinned copper braids of appropriate size or equivalent current carrying capacity of cable conductor

along with copper lugs of appropriate size shall be provided for continuity of screen to armour to the earth.

LUGS AND FERRULES

The requisite number and type (Aluminum/Copper) of lugs/ferrules shall be provided for termination joints. The lugs

and ferrules shall be of crimping type and suitable for compacted round conductor of XLPE cables.

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Qualification Requirement

QUALIFYING REQUIREMENT:

2. Registration:

a.“Bidder quoting for the bid shall have registration in appropriate class with GETCO

b. Bidder shall have Certificate of Registration as “Approved Vendor / manufacturer” of GETCO/ DISCOM

OR Authorized Distributor/ Dealer/ Service Provider of approved manufacturer of GETCO/ DISCOM along with

copy of certificate for approved vendor of the original manufacturer.

2. Experience : Bidder shall have experience of similar nature of work under as main contractor for minimum of

50% value of estimated cost of the tender with GETCO within last 03 years. They should submit attested photo

copy of orders secured from GETCO / Central / State Government / Railway / Semi- Government or any

Reputed Firm and satisfactory completion certificate from respective department.

3. Electrical Contractor License :

Erection agency of bidder shall have valid Electrical licenses.

4. Financial Criteria: certified Xerox audited copy of the Balance sheet with profit and loss account of last three Years.

5. Solvency: Latest bank solvency certificate from any Nationalized/Scheduled Bank of a sum of minimum 20 % of the

estimated cost shown in the tender.

6. Nature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for signing the bid documents

incase of partnership firm &self-affidavit for proprietorship firm. All such documents shall have to be NOTARISED

7. GST registration certificate

8. I .T. PAN CARD:The bidder should submit the attested Photocopy of PAN Card of their firm.

9. Provident Fund Code: Separate provident fund code number towards firm registered with Regional P .

F.Commissioner.

10. Type test certificate of last five (05) years tested at CPRI/ERDA as per ISS and clearance from Corporate Office,

Note to Bidders :

i) No tenders will be considered received without EMD.

ii) Bidders qualifying in Technical Bid only will be considered for Price Bid opening.

Iii ) The Price bid shall be filled up with the quoted % above or below & shall be submitted online only.

Superintending Engineer (TR),

Signature of Contractor

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GUJARAT ENERGY TRANSMISSION CORPORATIO LTD.

SPECIAL TERMS AND CONDITIONS

1. In case of emergency respective division can get the work done, but has to obtain post facto sub order without which

no payment will be made.

2. The contractor has to submit bill along with zerox copy of sub order to the respective division for passing & payment

without sub order of the division no payment will be made.

3. The work is to be executed in all respect as per the instructions of Engineer-in-charge by arranging all required

materials tools, tackles equipment including labours, transportation etc. GETCO will not pay anything extra on this

4. The GETCO reserves the rights of retrenching and dismissing any person employed for the work if there is complaint

against his misbehavior, misconduct or disloyalty towards job.

5. Terms and conditions regarding industrial laws and other related matters shall be complied by the contractor in all

6. No part of the contract nor any share of interest there in shall in any manner of degree be transferred/assigned or

subject by the contractor directly or indirectly to any person/firm or Corporation whatsoever.

7. The contractor shall ensure that all persons are provided with the safety tools, shoes, etc. as may be required from

safety point of view and all his persons shall follow the instructions issued by the GETCO from time to time related

with the safety and security to carry out the work.

8. GETCO shall not be liable for any damages or compensation for any injury or for any accident occurred to any

person engaged by the contractor. The contractor shall keep the GETCO indemnified thereof.

9. The contractor shall be liable for making good all damages/losses arising out of workmanship, breakages, pilferage,

etc. to the GETCO.

10. Contract period:

1) The contract period will be two year from the date of issue of the Order.

2) If during the contract period, execution of work is not found satisfactory in any respect, job will be got executed

through other agency at the risk and cost of the contractor. GETCO reserves the right to terminate your order without

assigning any reason.

11. The rates agreed herein shall remain firm till the expiry of contract. The contractor shall not be entitled to any

increase or revision (Statutory or otherwise) or any other right or claim. Whatsoever by way of representation,

explanation statement or any undertaking or promise given or alleged to have given by any employee of the

company or due to contractor’s own ignorance on account of any difficulties or hardships faced by him. The rates as

such are all inclusive of all.

12. The Price bid shall be filled up with the quoted % above or below & shall be submitted online only . In case of any

discrepancy between the rates/amount quoted in words & figure, the rates/amount most favorable to the GETCO

shall be considered.

13. Conditional tender will not be accepted and likely to be rejected.

14 . The GETCO do not bind themselves to accept lowest or any tender.

15. The GETCO reserves all rights to accept or reject any or all tenders without assigning any reason. The terms and

conditions stated above are carefully read by me/us and are acceptable to me/us.

16. The quantity given in Schedule ‘B’ is approximate. This is being an Bi-annual rate contract, there will be increase

or decrease in the quantities. Please note that within the estimated cost quantities of item may very as per the

requirement of the Board. In such event, payment will be made on the basis of actual quantities executed. For

making any change in the quantities SE(TR) Jambuva is only authorized. However, limit of order value shall not

17. Successful bidder shall inform in writing to under signed SE (TR) Jambuva as soon as 75% of the ordered

quantity / value is consumed, with a copy to Accounts Officer, Transmission Circle Office, Jambuva.

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18. Successful bidder shall submit monthly report for work executed by them giving details of Name of s/s, Name of

feeder, type of kit used ,date of providing kit, sub order no. etc. utilized by them to the Superintending

Engineer(TR), Jambuva.

19. This being an Bi-annual maintenance rate contract job, payment against only supply of material will not be made.

20. The work shall be carried out within 24 hrs. From the time of intimation from the respective division. If the

contractor does not carry out the work within stipulated time, GETCO reserves the right to get it done from other

agencies at the risk and cost of the contractor. If the contractor fails to execute the work as above three times,

SE (TR)-Jambuva reserves the right to cancel the ARC on such defaulters.

(i) Contractor has to submit the GST Registration certificate.

(ii) Contractor should be registered under GST laws which they shall pay the GST for this contract.

(iii) Contractor has to submit invoice/Challan as documentary proof with each RA bill & Final Bill and in

which it shall be specifically mention the nature of service SAC code under which the amount of GST

payable by contractor and payable by GETCO (if any))without fail.

(iv) GETCO will withheld the GST x amount of contractor and it shall be reimbursed on production of

documents evidences of payment made by contractor

The Contractor has to submit invoice to GETCO indicating following.

 Name, address and GST registration no. of the service provider

 Name and address of person receiving the service i.e. GETCO

 Description and value of taxable service provided

The total GST payable thereon with bifurcation of GST payable by service provider andservice receiver.

Contractor has to also supply tax invoice as described under GST rules and Regulation indicating GSTIN

22. WELFARE CESS:-

1. As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and erection items for supply,

erection, testing & commissioning of substation, transmission lines, EPC/Turnkey projects, and civil works.

2. Contractor shall get registered under Welfare Cess Act before commencement of work in required head as

per nature of work. Office of the Factory Inspector is authorized at present as a registering authority.

3. GETCO shall pay the welfare cess by way of reimbursing to contractors on production of documentary

evidence of payment. Registration charges will not be reimbursed.

4. The contracts for which supply or part supply of material are in the scope of GETCO, then contractors shall

deposit welfare cess on estimated cost of supplied items to GETCO on progressive basis of utilization. As

this part of welfare cess is on GETCO account, the same shall be reimbursed to the contractor on receipt of

request letter along with documentary evidence of payment. For calculation of welfare cess on supply part,

valuation as per MR shall be taken and informed to the contractor for payment. This will be over and above

the A/T value. The modality of payment/ reimbursement of welfare cess will be as under.

5. On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and submit the

documentary evidence to the concern office. Copy of Registration certificate shall be submitted before

submission of 1st RA bill

6. Before release of payment of first R.A.Bill, the contractor has to submit the documentary evidence of

registration. Only thereafter, the bill will be processed for payment.

7. Before release of payment of subsequent R.A.Bills, the contractor has to submit the documentary evidence

of payment of welfare cess of previous R.A.Bill.

8. The welfare cess shall be reimbursed to the contractor on submission of copy of documentary evidence of

payment by observing due formalities.

23. Statutory Variations:

Any statutory increase or decrease in the taxes subsequent to offer if it takes place within the original

contractual period will be to the GETCO’s account subject to the claim being supported by documentary

evidence. However, if any decrease takes place after the contractual period, the advantage will have to be

passed on to the GETCO

Income tax at source at the prevailing rate will be deducted from each and every bills in accordance with the

provision of Income-Tax laws and to that effect a certificate will be issued to the contractor.

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25. Also the successful bidder will have to execute Agreement on stamp paper of value Rs.300/- at our Circle office

Jambuva before commencement of works as per GETCO’s prescribed Performa.The cost of stamp paper will be

born by the contractor.

26. The contractor will have to give safety cum indemnity on Non-judicial Stamp paper of value Rs. 300/- to GETCO

against any possible claim of compensation for damage to contractor’s staff or any of third party during the

execution of work. The cost of stamp paper will be born by the contractor.

27. The payment shall be made against the supplied materials.

28. The party has to arrange for transportation for man & material at his own cost. This offer should be valid for a

period of two year from the date of opening of the tender and the work order issued by this circle based on

party’s offer shall remain in force up to date.

29. The Bidder’s rates should be firm and no variation clause is to be quoted by the Bidder and GETCO

will not accept the same during contractual period extended time if any.

30. THE GETCO WILL NOT PAY ANY TYPE OF ADVANCE INCLUDING TRANSPORTATION ADVANCE.

31. The bill to be produced in triplicate, to concerned Division with a copy to Circle Office, JAMBUVA

32. Other general terms and conditions as prevailing in the GETCO will also apply to these jobs.

33. If the Bidder will fail to arrange to execute the job in time and due to this any revenue loss occurs, the

same will be recovered from the Bidder.

34. Over all lowest shall be considered as L1 for awarding the order

35. The Bidder has to quote rates inclusive of all local & other taxes.

36. Bidder has to deliver material at any where in Jambuva Circle on as & when basis , as per call received from field

53.0 TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS

1) Wages to be paid at time of payment etc. by the contractor.

a. The contractor shall pay minimum prevailing rates per day or as may be specified hereafter or rates

fixed under the minimum wages Act. Whichever is higher. The wages or very contract labour employed

by him under this contact shall be paid by him before the expiry of 7 th day of the month in respective of

which the wages are payable ( i.e. wages of a month have to be paid by him in the first week of the next

month). The payment shall be disbursed in the presence of management representative during the

working hours in factory premises and the contractor shall get the entries certified in the register of

wages by the representative of the GETCO. Any default will result in cancellation of contract forthwith

or also the contractor shall be paid punishable to the extent of Rs.100/- fine per each day.

b. The contractor shall give his telephone number and address to the GETCO so that in case of labour

troubles etc. the contractor can be contacted. The contractor shall arrange to have his office outside the

factory premises and the contractor shall keep himself present through out the working hours.

A. Person below the age of 18 years shall not be employed for the work.

B. No. female worker shall be employed in the night shift between 7 p.m. to 6 a.m.

C. Contractor shall maintain a valid labor license under the contract labour (Regulation and Abolition) Act

for employing necessary manpower to be required by him. In the absence of such license the contract

shall be liable to be terminated without assigning any reason thereof.

D. The contractor shall at his own expenses comply with all labour laws and keep the GETCO indemnified

in respective thereof. Some of the major liabilities under various labour and industrial laws which the

contractor shall comply with areas under :-

(i) Payment of contribution by way of employer’s contribution towards provident fund, family pension

scheme, Deposit linked insurance scheme, Administrative charge etc. at the rates make applicable

from time to time by Government of Gujarat/Government of India or other statutory authority.

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(ii) Payment of deposit in respect of each contract labour at the rate as per admissible with the office of

commissioner of Labour as per the contract Labour (Regulation and abolition Act.).

(iii) License fee as prescribed under the contract labour (Regulation and abolition Act) and rules framed

there under depending upon the number of workmen employed by the contractor.

(iv) Paid leave facility and wages as per the provision of the factories Act at the rate of one day for every

20 days of working.

(v) Identify cards as prescribed under the factories Act with photo at fixe there to the same identification.

Liabilities as per industrial Disputes Act any payment to the contractor’s employees arising out of any claim

or disputes under the industrial Disputes Act, 1947 or any other labour laws.

(vi) Payment of compensation in case accidental inury.

(vii) Maternity leave as per the provisions of the maternity Benefit Act. The above are some of the major

liabilities of the contractor in addition to other liabilities. Prescribed under the various labour laws in force

from time to time from statutory authorities like State Government/ Government of India which the contractor

shall have to comply with.

3) Provident fund & Family pension Scheme:-

The contractor shall submit along with his bill (month wise) a statement regarding deduction against

employees provident fund and family pension scheme in respective of each concerned employee, provident

fund and family pension scheme at the rate at admissible ( or at the rate made applicable by the Government

from time to time ) of the wages. The contractor’s contribution and his workers contribution towards provident

fund and family pension scheme shall be deposited by the contractor with concern regional Provident Fund

Commissioner office.

4) Deposit Linked Insurance Scheme :-

The contractor shall have to deposit ½ % of the wage in respect of employees who is a member of the

Provident Fund as the contribution to the deposit.

Linked insurance Scheme with concern Regional Provident Fund Commissioner office.

5) Administrative Charges:-

Administrative charges for maintaining provident fund A/C shall be deposited by the contractor with concern

Regional Provident Fund Commissioner office at the rates applicable.

6) Paid Leave Facility:-

Paid leave facility at the rate of one day for every twenty days worked by the contract labour shall be

provided by the contractor to his workers. He shall maintain leave Records/leave cards for individual labourer

which shall be duly verified and approved/certified by the authorized officer of the GETCO.

7) Workmen’s compensation fund & Employer’s Liability Insurance:-

The contractor shall cover all his employees under workmen’s compensation fund and under the liability

insurance. Insurance shall be affected for the entire contractor’s employee engaged in the performance of

this contract. If any of the work is subject the contractor shall require the sub-contractor to provide workmen’s

compensation and employer’s liability insurance for the latter’s employees unless such employees are

covered under the contractor’s insurance.

8) The contractor shall employ adequate number of experienced staff at site for dial supervision and for

maintenance of various register and records required under the law and contract No. payment for

supervision shall be admissible.

9) Contractor to Identify the GETCO:-

The contractor shall indemnify the GETCO and every member officer and employees of the GETCO also,

engineering in charge and his staff against all actions, proceeding, claims demands, costs and expenses

which may be made against the GETCO or Government for or in respective of formance of his obligation

under the contract documents. The GETCO shall not liable for or in respective of or in consequence of any

accident or injury to any workman or other person in the employment of the contractor or his sub-contractor

and the contractor shall indemnify and keep indemnified the GETCO against all such damage and

compensation and against all claims, demands, proceedings costs, charges and expenses whatever in

respective thereof in relation theretof.

10) The GETCO reserves the right to terminate this rate contract at any time during its tendency without giving

notice of termination or any reasons thereof.

11) The GETCO will be entitled to deduct directly from the bills, to be paid to the contractor any sum or payable

by you and which sum/sums the GETCO is required to pay as principal employer on account of your default

in respect of all liabilities referred to in above clauses.

Seal and Superintending Engineer (TR)

Signature of the Contractor GETCO, Jambuva

Seal & Signature of Bidder 35 | P a g e

SPECIAL INSTRUCTION FOR EXECUTION OF ORDER

1. The cable kit should have minimum guarantee period of 02 YEARS against failure.

2. The payment shall be made against the work carried out as per the actual requirement.

3. The work is to be carried out as per out call and site of our various project under the control of this circle as per the

instruction of EIC.

4. The party has to arrange for transportation for men and material at his own cost. The GETCO shall keep cable ready

(laid) for the above work at site required for this work. This offer should be valid for a period of 6 months from the

date of opening of the tender and the work order issued by this circle, based on party’s offer shall remain in force up

5. The party has to start the work within 24 hours after receipt of instruction by phone / fax / telegram. In case of failure

of the termination kit within the guarantee period same should be provided with New termination kit at free of material

labour cost within two days. The rates should be inclusive of all taxes.

6. Only authorized dealers will be issued tender.

7. The agency/bidder has to furnish the copy of testing certificate of CPRI Bangalore for their product and experience

certificate along with their offers without which the offer shall be rejected out rightly without assigning any reason

8. Tender without P.F. code number from RPFC or copy of acknowledge application for PF code will be liable for

9. Prior intimation for starting the job will be given by the GETCO.

10. Bidder will have to make his own arrangement for all tools, tackles, manpower etc.

11. No tools, tackle, man power will be provided by GETCO.

12. Bidder will be fully and solely responsible for any shortage, damages, leakages to any materials / equipments while

executing the work.

13. Works completions certificate to that effect must be taken from engineer in charge after completion of whole job and

should be attached with the bill to be produced in triplicate to the concern TR divn. With a copy to circle office

14. The cost of damages, Shortages / breakages will be recovered from the Bidder’s bill. The assessment of which will

be done by field engr. At his sole desecration and his decision shall be binding to the Bidder and shall be consider as

final and unchallengeable.

15. The GETCO will not be responsible for any accident, injury etc. to the Bidder’s labor or any disability to those

persons while execution of the job any shortages / loss / damages to the Bidder’s equipments /tools / tackles during

execution of work will be liability of the Bidder.

16. Bidder will have to give indemnity bond to the GETCO against any possible claim of compensation for damage to

GETCO equipments or staff or any other third party during the execution of whole job. If for any reason GETCO is

called upon to pay any such claim or compensation, the same will be recovered from the Bidder bill anywhere

pending with GETCO even at any later date.

17. For attending the work, the Bidder will be informed in advance so as to keep ready skilled labors, tools, tackles and

others required materials. The GETCO will not be responsible in any case for any delay in completing the job. No

extra charge for any matter whatsoever will be paid to the Bidder. If Bidder fail to execute the job in reasonable time

the job will be done at Bidder’s risk and cost. Penalty / additional expenditure as per GETCO rules will be levied and

will be recovered from the Bidder. All pending bills /deposits etc. will be forfeited, reserving the right of the GETCO to

recover balance dues by all possible ways as deemed fit.

18. Bidder or his authorized representative should constantly remain present while executing complete job to avoid any

19. Bidder must engage sufficient skilled labors and competent experienced supervisory staff for executing the job, so as

to avoid unnecessary delay, to complete the work timely and as per requirement of order.

20. Bidder will have to complete entire job as per instruction, if fail to do so, entire work will be carried out at Bidder’s risk

21. On completion of the work, the bill submitted in triplicate to the concern engineer in-charge.

22. A solvency certificate to the extent of 20 % of order value will have to be produce by the Bidder .

23. Bidder will abide by and fulfill all the terms and condition and general terms and condition of the contract for works as

prescribed by GETCO.

24. You will have to enter into agreement with GETCO on stamp paper of appropriate value. The cost of the same will be

borne by the Bidder.

25. Bidder will be solely and fully responsible for any accident, damage either to private or public properties or any

human being during execution of the entire job.

26. Other general terms and conditions as prevailing in the GETCO will also apply to these job .

27. This order shall remain in force up to two year from the date of issue.

28. Concern Executive Engineer shall intimate the Bidder telegraphically / telephonically for attending the site and may

instruct to commence the work within 6 hours. Based on actual quantum of work, the bill shall be paid within 30 days

by concern division if feasible.

29. This tender is meant for Bi-annual work order and sub-order will be placed by concern EE of JAMBUVA GETCO

Seal & Signature of Bidder 36 | P a g e

30. In case of any dispute or doubt the decision of Superintending engineer GETCO JAMBUVA Circle will be final and

binding to the Bidder.

31. All general terms and conditions of the GETCO/GEB contract booklet shall also be applicable in this contract.

32. The GETCO reserves the right to terminate the contract at any time without giving notice of termination or any

reason thereof.

33. If the Bidder will fail to arrange to execute the job in time and due to this any revenue loss occurs, the same will be

recovered from the Bidder as per rules.

34. You will have to pay 5% security deposit of the order value.

35. The GETCO shall deduct the income tax or any other levy /duty as per govt. law / prevailing rules from each and

36. Any dispute arises of this tender documents will be subject to VADPDARA Jurisdiction.

37. If the work is not completed in time after issue of sub-order, the Bidder shall be liable to pay penalty up to 0.5% per

week plus GST applicable of the total amount subject to maximum of 10% recovered on the contract value for

week plus GST applicable of the total amount subject to maximum of 10% recovered on the contract value for

particular sub-order.

Seal & Signature of Bidder 37 | P a g e

1. The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable laws

pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to time

without any demur, protest or contest or reservations. In case of any discrepancy between statutory requirement

and GETCO Safety Rules referred above, the latter shall be binding on the Contractor unless the statutory

provisions are more stringent.

1. In case if any safety related fatal Elect. / Mech. accident occurred to any employee of agency or outsider

due to negligence or non-compliance of GETCO safety norms then in addition to the compensation and

liability as per statutory requirement, contractor / agency shall be penalized as under:

Sr. No Amount of Contract in Rs. Penalty amount per person

1 Up to 1 Lac Rs.5000/- plus GST as applicable

2 Above1 Lac to  10 Lacs Rs.25000/- plus GST as applicable

Rs.100,000/- plus GST as

3 10 to  100 Lacs

4 > 100 Lacs 1.0 %plus GST as applicable

1. The contractor shall inform concerned Ex. Engineer Const/TR in writing within 24 hours of fatal/Non-fatal

accident occurred to human being.

2. The GETCO investigating officer findings in to accident shall be final and binding to the contractor /Agency.

3. Safety Requirement:

i) Kick off Meeting exclusively for safety shall be done in each contract in presence of contractor’s site in

charge and supervisor. Safety document shall be handed over and vital safety norms and key points of

safety related to project shall be explained and recorded for commitment by erection contractor. Such

records are mandatory for clearing first erection bill.

ii) During site visit by GETCO official of Executive Engineer and above rank, the following checks during

execution of work shall be covered.

I. Safety equipment available and utilize.

(b) Safety belt.

(c) Safety shoes.

(d) Live line Voltage detector

II. Safety procedure adopted.

(a) Permit to work

(b) Earthing at the place of work.

(c) Adequate supervision.

III. T & P physical Check. (Healthiness and Quality)

(b) Wire rope and sling.

(c) Earthing rod

IV. If above-mentioned safety requirements found violated in any of the above three conditions shall

attract penalty of Rs.1000/- plus GST as applicable per occasion. (Max.Rs.3000/--for violation of

three conditions)

V. During subsequent visit, if violation is found, then double penalty plus GST as applicable shall be

deducted from the bill of the Contractor/Agency.

WORK & SAFETY REGULATIONS

1. The contractor shall ensure proper safety of all the workmen, materials, equipment & plant & belonging to him

or to GETCO or to others, working at the site. The contractor shall also be responsible for provision of all safety

notices and safety equipment required both by the relevant legislations and Engineer, as he may deem

2. Contractor has to provide ISI marked ELCB / MCB having sufficient capacity of standard make at point of

Seal & Signature of Bidder 38 | P a g e

3. All equipment used in construction and erection by contractor shall meet Indian/International Standards and

where such standards do not exist, the contractor shall ensure these to be absolutely safe. All equipment shall

be strictly operated and maintained by the contractor in accordance with manufacturer’s operation manual and

safety instructions and as per guidelines/ rules of GETCO in this regard.

4. Periodical examinations and all tests for all lifting/ hoisting equipment & tackles shall be carried – out in

accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act 1910 and associated

Laws/Rules in force from time to time. A register of such examinations and tests shall be properly maintained by

the contractor and will be promptly produces as and when desired by Engineer or by the person authorized.

5. The contractor shall provide suitable safety equipment of prescribed standard to all employees and workmen

according to the need.

6. The contractor shall provide safe working conditions to all workmen and employees at the site including safe

means of access, railings, stairs, ladders, scaffoldings etc. the scaffoldings shall be erected under the control

and supervision of an experienced and competent person. The contractor only shall use good and standard

quality of material.

7. The contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment belonging to the

owner / other contractors under any circumstances, whatsoever, unless expressly permitted in writing to handle

such fuses, wiring or electrical equipment.

8. Before the contractor connects any electrical appliances to any plug or socket belonging to the other contractor

or owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the max. current rating & voltage of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances may be connected.

9. The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug

b. The appliance is fitted with a suitable cable having two earth conductors, ones of which shall be an

earthed metal sheath surrounding the cores.

10. No electric cable in use by the contractor/ Owner will be disturbed without prior permission. No

rest against or attached to it.

11. No repair work shall be carried out on any live equipment. The equipment must be declared safe by the

Engineer and a permit to work shall be issued by the Engineer before any repair work is carried out by the

contractor. While working on electric lines/ equipment, whether live or dead, suitable type and sufficiently

quantity of tools will have to he provided by the contractor to electricians/ workmen/ officers.

12. In case any accident occurs during the construction/ erection or other associated activities undertaken by the

contractor thereby causing any minor or major fatal injury to his employees due to any reason, whatsoever, it

shall be the responsibility of the contractor provide medical facility / treatment & to promptly inform the same to

the Engineer in prescribed form and to also to all the authorities envisaged under the applicable laws.

13. The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is being

carried out in such a way that it may cause accidents and endanger the safety of the persons and/or property

and/or equipment. In such cases, the contractor shall be informed in writing about the nature of hazards and

possible injury/ accident and he shall comply to remove shortcomings promptly. The contractor after stopping

the specific work can, if felt necessary, appeal against the order of stoppage of work to the Engineer within

days of such stoppage of work and decision of the Engineer in this respect shall be conclusive and binding on

the contractor.

14. The contractor shall not be entitled for any damages/ compensation for stoppage of work due to safety reasons

and the period of such stoppage of work will not be taken as an extension of time for completion of work and will

not be the ground for waiver of levy of liquidated damages.

15. it is mandatory for the contractor to observe during the execution of the works, requirements of safety rules

which would generally include but not limited to following;

a. Each employee shall be provided with initial indoctrination regarding safety by the contractor, so as to

enable him to conduct his work in a safe manner.

b. No employee shall be given a new assignment of work unfamiliar to him without proper introduction as

to the hazards incident thereto, both himself & his fellow employees.

c. Employee must not leave naked fires unattended, smoking shall not be permitted around fire prone

areas and adequate fire fighting equipment shall be provided at crucial location.

d. There shall be a suitable arrangement at every work site for rendering prompt and sufficient first aid to

e. Requirements of ventilation in underwater working to licensed and experienced divers, use of gumboots

for working in slushy or in inundated conditions are essential requirements to be fulfilled.

16. The contractor shall follow and comply with all GETCO safety Rules, relevant provisions of applicable laws

pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to time

without any demur, protest or contest or reservations. In case of any discrepancy between statutory requirement

and GETCO safety rules referred above the latter shall be binding on the contractor unless the statutory

provisions are more stringent.

Seal & Signature of Bidder 39 | P a g e

a. Fatal injury or accident Rs. 1,00,000/- per These are applicable

Causing death person plus GST as applicable for death

b. Major injuries or accident causing Rs. 20,000/- injury to any

25% or more permanent disablement per person person,

To workmen or employees plus GST as applicable

Permanent disablement shall have same meaning as indicated in workmen’s compensation Act. The

compensation mentioned above shall be in addition to the compensation payable to the workmen/ employees

under the relevant provisions of the laws as applicable from time to time. In case the owner is made to pay such

compensation then the contractor is liable to reimburse the owner such amount in addition to the compensation

indicated above.

Seal & Signature of Bidder 40 | P a g e

OUR ENDEVOUR - Safety a habit

To create environment where Business Confidence is built through Best Business Practices and is fostered in an

atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of

society a the nation, safety guidelines are agreed upon by the agency as under.

Safety is our prime concern and zero accident is our goal. In order to prevent the accident, while execution of works in

indoor and outdoor systems of GETCO, the following guideline and preventive measures are identified.

Indoor safety precaution Outdoor safety precaution

The method of work required T&P and Man power should The method of work required T&P and Man power

be discussed between GETCO supervisor, contractor’s should be discussed between GETCO supervisor,

supervisor and gang leaders. contractor’s supervisor and gang leaders.

Prior to execution of work a joint survey Must be Prior to execution of work a joint survey

conducted by GETCO supervisor and contractor’s mustbeconductedbyGETCOsupervisor,contractor’

supervisor for risk assessment. ssupervisorandDISCOMlinemaninordertoidentifyth

• Clearly identify the work location, to distinguish efollowing:

between the equipment that is dead and other a. HT/LT line or tap line crossing under

equipment/part that may be live. Each span of line of the work.

• Disconnect equipment from supply. b. Isolation point of each line crossing.

• Protect against other live parts. c. Each line crossing & isolation point under

each span must be discussed and noted in

• Take special precautions when close to bare

maintenance register with sketch.

conductors/ Busbar.

Following safety guidelines are mandatory Contractor’s supervisor and GETCO

For all contractors operating in GETCO premises for Supervisor must ensure all isolations physically

Electrical, non-electrical & civil works. with adequate earthing technically prior to give

1. The contractors must provide advance planning of work clearance to gang leader for taking up job.

to concerned in-charge of substation in writing.

2. Before starting any work whether switchyard, “permit to While execution of stringing work, the identified

allow to work” must be taken from control room in- line crossing must be isolated /de-energized and

charge. written clearance should be obtained from

3. Utilizing Electrical / non-electrical equipments, safety concerned DISCOM supervisor.

rules must be implemented.

4. If the work is to be carried out on Sunday or public

The isolation of Tap line must be physically seen

holiday, the necessary permission must be taken in and verified by Contractor and GETCO

advance, requesting in writing. supervisor.

5. Unwanted person including children of labours will not

be allowed at working site/ in the switchyard and in the

At D.O. fuse junction contractors person should

prohibited area.

be posted to ensure that no person restore D.O.

6. Any electrical work or electrical connections to

supply while work is under execution

equipment for any other work must be carried out by

Contractor’s supervisor must ensure that concern

officer take LCP for EHV line and power line

Seal & Signature of Bidder 41 | P a g e

electrician/wiremen with adequate size of

wire through MCB as per I.E. Rule.

- Live penal area / bus bar must be isolated and

sealed / bifurcated with red colour tape for visible

- Display Board must hang on LCP panel.

- Transformer must be switched off

whenever and wherever contractor and line workers are

not satisfied with isolation, earthing or any equipment

performance of GETCO, it will be pointed out and work

shall begin only after resolution. Contractor shall not take

up job in absence of GETCO authorized person. All wire

temporary connection & material whenever erection

activity has any connection and disconnection work of bus

bar, string bus.

All workers / labour of contractor & supervisors must use All workers / labour of contractor & supervisors

personal protective equipment (PPE) during the work like must use personal protective equipment (PPE)

gloves, safety belt, Safety shoes, Helmet, earthing rods, during the work like gloves, safety belt, Safety

etc, duly approved by GETCO. shoes, Helmet, earthing rods, Live line detector

etc, duly approved by GETCO.

The local earthing must be done at the place of work The local earthing must be done at the place of

before execution of any work. work before execution of any work.

11kVbreakerinpanel must be switched off and racked out Circuit breaker opening is not an isolation and

only after ensuring no voltage in breaker and without door isolator on either side must be opened. No work

opening. during rains and cloudy weather condition.

Transmission line activities.

1) Used of Voltage detector to

2) Earthing at three point, local, left &

right side of bus bar / string bus.

3) Match line colour code with colour of

Local earthing of electrical equipments like filter

M/c, welding machine, testing kits etc. is must.

Crane shall only be used for material handling and

erection. Working platform shall only be used for

work in switchyard.

Seal & Signature of Bidder 42 | P a g e

Gujarat Energy Transmission Corporation Ltd.

(TO BE SUBMITTED )

Reference: Tender enquiry No.: COMPANY/ /

Due on date: / / 2024 .

In connection with the above subject and reference I/ We confirm the following:

I / We, the under signed have read and examined the Tender Specifications in tender mentioned under

reference along with the Commercial terms and conditions.

I / We, declare that our Technical Bid is strictly in line with the Tender specifications (except the

deviations shown in Annexure of Technical Deviations as per clause no.35 of this tender document).

Further, I / We also agree that additional conditions / deviations, if any, found in the Commercial terms

& conditions (except reference under clause no.35 of this tender document), our offer shall be out

rightly rejected without assigning any reason thereof.

Seal of the Firm Signature of the Authorized Representatives of the firm

Name of the Tendering Firm / Agency:

Seal & Signature of Bidder 43 | P a g e

(TO BE SUBMITTED )

I / WE, confirm that following documents are filled in format of the technical bid.

Sr. Confirmation

No (Tick  any one)

1 Firm’s details as per “Annexure –3” YES / NO

Copy of the un-priced schedule i.e. “Annexure – 4”.

3 Delivery schedule as per “Annexure- 5” YES / NO

4 Past experience details as per “Annexure-6” YES / NO

5 List of Performance certificates as per “Annexure-7” YES / NO

6 List of Type test reports as per “Annexure-8” YES / NO

7 Certificate –A YES / NO

8 Confirmation of COMPANY technical specification YES / NO

9 Guaranteed Technical Particulars submitted in COMPANY Performa only. YES / NO

10 ANNEXURE - 10 YES / NO

11 ANNEXURE - 11 YES / NO

12 ANNEXURE - 12 YES / NO

13 ANNEXURE - 13 YES / NO

14 ANNEXURE - 14:Undertaking in regard to Stop Deal / Black List thereof YES / NO

15 ANNEXURE–15:Declaration as manufacturer of tender Item/s YES / NO

16 Important Instruction YES / NO

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE GIVEN FLAG MARKING

FOR IDENTIFICATION.

Seal & Signature of Bidder 44 | P a g e

DETAILS OF THE FIRM

(TO BE SUBMITTED )

These details are necessary to create the database of suppliers

Works/factory at

Within Gujarat / Outside Gujarat

Pvt. Firm / Public Ltd. / State Govt. Under taking /

(Indicate the relevant status)

Central Govt. undertaking

Supplier Category Manufacturer/Authorized dealer/distributor/Trader/Agent

Vendor Registration Letter No. & Date

Vendor Registration Fee for New Entrants/Re-

Not applicable/Paid / Not Paid

Vendor Registration /Re-registration fee paid Date

Vendor Registration Validity Period From Date___________ to Date___________

VAT / TIN No. and VAT / TIN Date, if applicable

GST Registration No. and GST Date

MSEs / SSI Certificate /EM No. and Date

NSIC/DGS&D/CSPO Certificate No. (Should be

revalidated since last 3 yrs.)@

NSIC/ DGS&D/CSPO Certificate Date. @

Whether under NSIC/ DGS&D/CSPO scheme. If Yes Rs.

then Monetary limit. @

Custom No. and Date (If applicable)

ISO Certification Details

Name of ISO Certification Agency

Validity Period of ISO Certification From Date___________ to Date___________

Address of Registered Office Factory / Authorized Representative

Works (As per cond. no.:40 above)

Contact person name

City & Pin code

Phone Nos.(Office)

Phone Nos.(Residence)

Web site address

Specimen signature

Seal & Signature of Bidder 45 | P a g e

ANNEXURE – 3 (Continued)

DETAILS OF PARTNERS / DIRECTORS OF FIRM / COMPANY

Address of Office &

Sr. Name of Partners / Directors Residence & Contact

e- mail ID Contact Phone / Fax

No.: DIN no. as applicable Phone / Fax No./

No. / Mobile No.

Seal & Signature of Bidder 46 | P a g e

Name of Authorized Signatory:

@ Applicable for Gujarat based (Works in Gujarat) bidders only.

Signature of Bidder Company’s Round Seal

Seal & Signature of Bidder 47 | P a g e

Vendor must fill up below details & should place at the top of the Technical Bid.

1 PRICES: (FIRM ONLY)

(Please Specify YES / NO.)

2 SECURITY TERMS AGREED:

(please specify YES / NO)

3 P.G. TERMS AGREED: (wherever applicable):

(P.G. performance Guarantee) (please specify YES / NO)

4 VALIDITY OF THE OFFER AGREED:

(Please specify YES/NO.)

5 PAYMENT TERMS AGREED:

(Please specify YES/NO.)

6 ITEMS OFFERED:

7 TELEPHONE NOS. & FAX NO.

8 Authorized person of the firm

9 If vendor Registration is done: (Please submit copy of

vendor registration approval letter in the EMD cover)

Seal & Signature of Bidder 48 | P a g e

DETAILS OF THE EXPERIENCE FOR SUPPLY OF TENDER ITEM /SIMILAR TYPE OF TENDER ITEM IN LAST FIVE

YEARS FROM THE DUE DATE OF TENDER:

(TO BE SUBMITTED )

ITEMS ORDER Name ORDER IF ORDER Qty. on hand

SUPPLIED REFERENCE of QUANTI UNDER if order under REMARKS

TO No. & DATE ITEMS TY EXECUTIO execution

GUVNL (Formerly GEB ) COMPANY/UGVCL/DGVCL/PGVCL/GETCO/GSECL

(List of orders to be submitted in “EMD Cover Document” in physical form. Refer clause no. 8)

B OTHER STATE ELECTRICITY BOARD:

C PRIVATE FIRMS:

Seal & Signature of Bidder 49 | P a g e

Signature of Bidder Company’s Round Seal

Seal & Signature of Bidder 50 | P a g e

LIST OF TYPE TESTS REPORTS

(PHOTO COPY/IES OF TYPE TEST REPORT/S DULY NOTARIZED OF EACH OFFERED ITEM AS PER

REQUIREMENT OF TENDER TO BE SUBMITTED IN PHYSICAL FORM IN “EMD COVERDOCUMENTS)

Sr. Type Test Report Tests Carried out at Rating & Type / Designation Name of the test

No No. & Date (Name of Laboratory) of Item / Equipment Conducted

SEAL AND SIGNATURE OF THE TENDERER

Seal & Signature of Bidder 51 | P a g e

(TO BE SUBMITTED )

TECHNICAL& COMMERCIAL DEVIATIONS, IF ANY,TOBE FURNISHED IN THIS ANNEXURE ONLY

Signature of Bidder Company’s Round Seal

Seal & Signature of Bidder 52 | P a g e

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST THEREOF).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List Thereof.

Ref: Tender No.:

______________________________________ here by certify that M/S

__________________________________________ and their proprietor / any partner / any directors of the firm is not

stop deal and/or banned for business dealing and/or black listed by GUVNL and/or their any subsidiary company viz.

GSECL / GETCO / DGVCL / COMPANY / UGVCL / PGVCL.

Signature of the Tenderer

Seal of the Firm

(TO BE SUBMITTED )

Tender No. COMPANY/

On Firm’s Letter Head

CERTIFICATE – “A”

I / We__________________________________ authorised signatory of

M/s.______________________________________ is not related with other firms who have submitted tenders for the

same items under this inquiry / Tender.

Seal of the Firm Signature of the Tenderer

With Designation

Seal & Signature of Bidder 53 | P a g e

(TO BE SUBMITTED)

Gujarat Energy Transmission Corporation ltd.

REGD. OFFICE: 2nd FLOOR, SARDAR PATEL VIDYUT BHAVAN, RACE COURSE,

Tender No. COMPANY/

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid:

“This is to confirm and certify that the offer submitted by me is strictly in accordance with COMPANY Tender

specifications, Guaranteed Technical Particulars and drawing as mentioned in the Tender Specifications. There is

no commercial or Technical deviation (except the deviations shown in Annexure of Technical Deviations as per

clause no.35 of this tender document) in the offer from COMPANY Tender Specification. I undertake to abide by

COMPANY Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to supply materials

strictly as per COMPANY Technical specification / Guaranteed Technical Particulars / Drawing, even if any technical

deviations are mentioned by me. I also undertake to abide by all commercial conditions of COMPANY, including

delivery schedule.”

(Signature of the Tenderer)

2. Any offer without above certificate will not be considered and the tender will be outrightly ignored in the absence of

above certificate.

3. After opening of the Tender, if it is found that the offer given by the Tenderer is not according to COMPANY

specifications, Guaranteed Technical Specifications, Drawing and commercial terms and conditions and false certificate

is given by the Tenderer, then COMPANY will not deal with the firm for the present Tender. It is, therefore requested

that the Tenderer should take care in giving their offer and submission of documents, including Type Test certificate.

4. The conditional tenders will not be accepted.

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The tenderers should confirm following details along with offer with supporting documents.

1. Kits offered are suitable for XLPE/PILC cable YES / NO

for size and details specified in tender

2. Test reports as per IS-13573 1998 with latest YES / NO

Amendment No. 2 with latest amendments

3. Kit content is enclosed. YES / NO

4. Test report is enclosed. YES / NO

5. Installation instructions is enclosed. YES / NO

6. Terminations offered confirming to the YES / NO

Class-1 as per IEEE-48-1998

7. Does it have unlimited self life ? YES / NO

8. Do you have minimum 5 years experience YES / NO

in Indian Utilities ?

9. Does it have sealing at lugs and crutch YES / NO

end which can prevent ingress of moisture

during operation.

10. Components of kits are having manufacturer’s YES / NO

logo/name batch for traceability on each and

every component manly.

11. Dealer’s/Distributor/s authorization certificate YES / NO

issued by manufacturer is enclosed.

12. Guarantee certificate stating 5 years minimum YES / NO

13. Kits offered has any deviation from the YES / NO

SEAL AND SIGNATURE OF THE TENDERER

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SAFETY CUM INDEMNITY BOND

(On Non-judicial Stamp paper of value not less than Rs.300.00)

KNOW ALL MEN BYTHE SEPRESENTS that we, By this SAFETY CUM INDEMNITY BOND Executed on

this ____________ Day of 2025.I/We Having Registered Office (here in after called “THE CONTRACTOR”

which expression shall mean and includes my/our heirs, executors, administrators and legal representatives,

successors and permitted assigns)do hereby binds myself/ ourselves and also our company/firms after

having the power to bind by this promise and undertaking in favour of the Gujarat Energy Transmission

Corporation Limited (GETCO),Vadodara State Transmission Utility under The ElectricityAct,2003 having its

registered office at Sardar Patel VidyutBhavan, Racecourse, Vadodara.(here in after called as GETCO, which

expression shall mean and include its legal representative, administrators as signs)has agreed under the

terms and conditions of the contract no. Dated made between and____________ for the contract of the

value of Rs _____ interalia on Production of Safety cum Indemnity Bond.

We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to time to the

extent of Rs. Rupees only against any losses or damages, costs, charges

and expenses caused to or suffered by reason of the CONTRACTOR while Project, R&M, O&M work

including work carried out by outsourcing agency, failing to take proper care or not complying the guidelines

given hereunder as per Annexure-A and instructions which may be given from time to time during the

continuance of the contract and we further undertake to unconditionally pay the amount claimed by the

GETCO on demand and without demur to the extent aforesaid.

Whereas the CONTRACTOR has/ have been awarded to execute the job/works under order no. , dated

_________for _____issued by the GETCO after having

observing necessary formalities, the details of which is described in the order no. dated and whereas the

said job/works will be /likely to be done in places covered under Employees’ State Insurance Act, 1948 (ESI)

and /or the Workmen Compensation Act,1923 and /or other laws relating to the Labour Management and

Welfare Act. (Respective Amendments)

And whereas according to the condition of the Contract the CONTRACTOR is under obligation to execute

this Safety cum Indemnity Bond before the commencement of actual execution of work

Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the guidelines as

per Annexure-A prepared by the GETCO.

Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether there has

been any breach of the guidelines as per Annexure-A of this bond and as to the extent of the loss, damages,

costs, charges and expenses caused to or suffered by the GETCO.

We the CONTRACTOR further agree that our liability under this bond shall not be discharged because of the

change in the constitution of the GETCO or for the extension of the time limit or for any other reason.

We the CONTRACTOR further agrees to the given terms and conditions:

a. That the CONTRACTOR undertakes /undertake to indemnify and keep harmless the GETCO from all claims,

actions, proceedings and risk, damage danger to any person whether belonging or not belonging to the.

b. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation, damages any

proceedings in respect of any of its employee / workmen under the Workmen Compensation Act or any other

laws for the time being in force.

c. That, if during the course of execution of work as stated in the contract order mentioned hereinabove issued by

the OBLIGEE, it is found that the CONTRACTOR has not complied with guidelines as per Annexure-A or

terms and conditions / formalities within the meaning of Employees’ State Insurance Act,1948 (ESI) or

Workmen Compensation Act 1923 or any other laws relating to the Labour Welfare for the time being in force,

and also has not observed the safety norms in accordance with the law prevailing at the place of work/job to

the satisfaction of the GETCO, the GETCO shall have the right to stop the execution of work/job and the

period of such stoppage shall not be taken into account for the calculation of the total period of completion of

work for which the CONTRACTOR is responsible to complete the work/job and it will be deemed that

discontinuance was due to default of the CONTRACTOR .

d. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable to pay any such

compensation mentioned hereinabove, whether on failure of the CONTRACTOR or for any other reason, the

GETCO shall have the right to recover the said amount from any amount receivable by GETCO or any bank

guarantee deposited or anything payable whether in connection with this contract or other contract by the

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CONTRACTOR to the OBLIGEE.

e. That the CONTRACTOR is/are aware and accept that for the persistent or repeated violation of any guidelines

as per Annexure-A and terms and conditions mentioned in this Safety cum Indemnity Bond, GETCO shall

have right to terminate the contract of work issued to the CONTRACTOR.

f. In case if any safety related fatal Electrical / Mechanical accident occurred to any employee of agency or

outsider due to negligence or non-compliance of GETCO safety norms then in addition to the compensation

and liability as per statutory requirement, contractor / agency is hereby agreed to pay the penalty amount as

Sr.No Amount of Contract in Rs. Penalty amount

1 Up to1Lac Rs.5000/- plus GST as

2 Above1Lac to 10Lacs Rs.40000/-plus GST as

3 10 to 100 Lacs Rs.100,000/- plus GST as

4 >100Lacs 1.0%of contract value plus GST as

g. I/We the CONTRACTOR here by confirm that in case of any dispute/ difference for settlement of claims under

this Safety Cum Indemnity bond the courts in Gujarat State wherever job/ work is performed or as per GETCO

norms shall have the jurisdiction to decide the rights &liabilities of the parties while adjudicating the matter of

claims under this Safety Cum Indemnity Bond.

h. This Safety cum Indemnity Bond shall continue and hold good until it is released by the GETCO in Writing on

the CONTRACTOR’s application after the Contractor has discharged all his obligations under the order

mentioned hereinabove and submitted a “NO DEMAND CERTIFICATE” from the GETCO under the said

order. The Safety cum Indemnity Bond shall be valid for a CONTRACT PERIOD and renewable thereof (Claim

i. This Safety cum Indemnity Bond and the guidelines as per Annexure-A herein contained are in addition to And

not by way of limitation or substitution for any other guarantee, indemnities Hereto before given to the

GETCO by the CONTRACTOR and this indemnity does not Revoke or limit such indemnities or guarantees.

IN WITNESS WHEREOF the Parties hereto have executed this indenture the day the year First hereinabove

(Signature with seal of The CONTRACTOR)

In the presence of:

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PROFORMA FOR CONTRACT AGREEMENT

(Non Judicial Stamp Paper of Rs. 300/-)

This Agreement is made at BARODA the_____________ day of ___________ in the Christian Year Two thousand

twenty five between M/s. _____________________________________ (address of office) ________________

(hereinafter referred to as “THE CONTRACTOR” which expression shall unless excluded by or repugnant to the

contract include its successors or permitted assigns) of the ONE PART and the Gujarat Energy Transmission

Corporation Ltd, having their Head office at VidyutBhavan, Race Course, Baroda 390 007 (hereinafter called “The

GETCO” which expression shall unless excluded by or repugnant to the context include its successors or assigns) of the

WHEREAS the aforesaid GETCO has accepted the tender of the aforesaid contractors for

Order No. ______________________________________ _______________ hereinafter called “the works” and more

particularly described and enumerated or referred to in the specification, terms and conditions prescribed in the order

letter, covering letter and other letters and schedule of price which for the purpose of identification have been signed by

Shri ____________________________________ on behalf of the contractors and by ---------------------------------- on

behalf of the GETCO, a list whereof is made out in the Schedule hereunder written and all of which said documents are

deemed to form part of this contract and included in the expression “The works” wherever herein used, upon the

terms and subject to the conditions hereinafter mentioned.

AND WHEREAS THE GETCO has accepted the tender of contractors for the construction of the said works for the sum

subject to the conditions herein mentioned.

NOW THIS AGREEMENT WITNESSESS AND IT IS HEREBY AGREED AND DECLARED THAT.

1. The contractors shall do and perform all works and things in this contract mentioned and described or which are

implied therein or there from respectively or are reasonably necessary for the completion of the works as

mentioned and at the times, in the manner and subject to the terms and conditions and stipulations contained in

this contract, and in consideration of the due provision, executions, supply and completion of the works agreed

to by the contractor as aforesaid the Board doth hereby covenant with the contractor to pay all the sums of

moneys as and when they become due and payable to the contractors under the provisions of the contract.

Such payment to be made at such times and in such manner as is provided by the contract.

2. The conditions and covenants stipulated here-in-before in this contract are subject to and without prejudice to

the rights of the Board to enforce penalty for delays and / or any other rights whatsoever including the right to

reject and cancel on default or breach by the contractor of the conditions and the covenants as stipulated in the

general conditions, specifications, forms or tender schedule etc. attached with GETCO’s Order No.

The contract value, extent of supply & erection works, delivery dates , specifications and other relevant matters

may be altered by mutual agreement and if so altered shall not be deemed or construed to mean or apply to

affect or alter other terms and conditions of the contract and the general conditions and the contract so altered

or revised shall be and shall always be deemed to have been subject to and without prejudice to said

List of documents forming part of the contract:

1. GETCO’s Tender Specification No. ____________ and contractor’s offer opened on dated ____/____/2025

2. GETCO order No. Dtd. _____ / ______/

3. Contractor’s acceptance of order vide letter no. _______________.

4. Contractor’s Partnership Deed dtd. ________________.

5. Contractor’s Power of Attorney / Board Resolution authorizing person to sign on behalf of Firm.

In witness whereof the parties here to have set their hands and seals this day and month, year first above written.

1) Signed, sealed and delivered by

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(Signature with name, Designation and official seal)

For and behalf of M/s. __________________ (Signature)

In the presence of (Full Name, Address and Signatures)

2) Signed, sealed and delivered by

(Signature with name, Designation and official seal)

for and on behalf of Gujarat Energy Transmission Corporation Ltd.

In the presence of name, Full address and Signature:

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SCHEDLUE – B (PRICE BID – JTC/2025-26/ n-227)

Sr. Description of works. Qty. UNIT Rate per Amount (Rs.)

1 Providing & fixing of RAYCEM/ MSEAL/ 70 No 2,700.00

CABSEAL or equivalent GETCO approved

make heat shrinkable type 11kV XLPE

Outdoor cable termination kit suitable for

11kV, 3C X 95 sqmm to 300 sqmm XLPE

power cable with suitable size of Aluminum

lugs from GETCO approved vendors and

approved jointer from respective manufacturer

2 Providing & fixing of RAYCEM/ MSEAL/ 100 No 2,700.00

CABSEAL or equivalent GETCO approved

make heat shrinkable type 11kV XLPE

Indoor cable termination kit suitable for

11kV, 3C X 95 sqmm to 300 sqmm XLPE

power cable with suitable size of Aluminum

lugs from GETCO approved vendors and

approved jointer from respective manufacturer

3 Providing & Fixing of 20 No 3,237.00

RAYCEM/MSEAL/CABSEAL or equivalent

approved make from GETCO Heat shrinkable

type straight through joint kit, Suitable for

11KV, 3C x 95 sqmm to 300 sqmm XLPE

power cable with all accessories as per

instruction of Engineer In Charge

B) Percentage above / below = % of (A) above/Below Rs.

C) Total Rupees (A + B) Rs.

D) GST @ 18% applicable on (C) Rs.

E ) Total quoted price (D+ E) Rs

I/We have read and clearly understood the terms, conditions, schedule`B` and Technical specifications put by

GETCO on WEB site.

I/We hereby accept all the conditions and specifications of this tender document and accordingly.

I/We am/are willing to carry out work at _________% Above/ Below of (estimated amount at (A) (In words

_____ ______ _____________________________% Above / Below) the Estimated rates at (A) mentioned

above. Amount of Tender work out as under. Total amount of My Tender

• Work is to be carried out as per Field Quality Plan

• Contractor shall follow the GETCO’s Safety Rules and ensure the use of safety tools like

helmets, hand gloves ,safety shoes etc.

• GST will be reimbursed on production of documentary evidence of payment made to appropriate

Government Taxation Department as per Govt. /GETCO’s rule

SIGNATURE OF CONTRACTOR SUPERINTENDING ENGINEER

(With rubber stamp/seal of the company) GETCO,Circle Office,Jambuva

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