Providing Fresh Sea food Products at The Leela Hotel Gandhinagar, Gujarat

For Submission of Technical Bid @ E-1 Wing,

Block No. 3, 3rd Floor, Karmayogi Bhavan,

Secotr-10A, Gandhinagar – 382010, Gujarat

Financial Bid on https://tender.nprocure.com/

6. Estimate (Excluding GST) Rs. 37, 55,000 Per Annum.

7. Date and Time of Opening 14.05.2026 at 16:30 hrs @ E-1 Wing, Block No.

Bids 3, 3rd Floor, Karmayogi Bhavan, Sector - 10 A,

Gandhinagar – 382010, Gujarat.

8. Opening of Financial Proposal Will be inform to technically qualified bidders.

9. Authorized Representative Managing Director, GARUD

10. Email for correspondence [email protected]

and [email protected]

11. Address for submission of E-1 Wing, Block No. 3, 3rd Floor, Karmayogi

Technical Bids Bhavan, Sector - 10 A, Gandhinagar –

12 Tender Fees (Non- Rs. 2,500/- (by Demand Draft in favour of

refundable) Gandhinagar Railway and Urban Development

Corporation Limited)

Section: 2 INTRODUCTIONS

A SPV named Gandhinagar Railway & Urban Development Corporation Limited

(GARUD) has been formed with equity contribution of Government of Gujarat (GoG)

(74%) and Ministry of Railways (through IRSDC) (26%) which is as a Joint Venture

Company for redevelopment of Gandhinagar Capital Railway Station, development

of Hotel on the Airspace above Railway Station and Management of Mahatma

Mandir Convention & Exhibition Centre and Exhibition Centre at Helipad Ground,

The project involves:

• Development of a 318 room five-star business hotel

• Redevelopment of Gandhinagar Capital Railway Station

• Approach ramps to the hotel 937 m long and of 22 m height

• Construction of 18 m wide underpass connecting East & West of the railway line

(Mahatma Mandir and Hotel main entry)

Entire new development of Railway Station and the hotel in airspace is in alignment

of the central axis drawn from the Vidhan Sabha of Gujarat. The Redeveloped

Gandhinagar Railway Station has been inaugurated by Hon’ble Prime Minister on

About The Leela Gandhinagar (318 room five-star business hotel)

➢ Blending modern splendour with the vibrant old-world traditions of Gujarat,

The Leela Gandhinagar is located atop the concourse of the Gandhinagar railway

station, near the Mahatma Mandir Convention and Exhibition Centre managed

by The Leela. This elegant hotel, India’s first-ever luxury hotel built over a

railway station.

➢ From flooring inspired by vav or the archaeological stepwells to traditional

textiles and beadwork, local crafts and architectural elements find a home here.

Coupled with the renowned Leela hospitality and signature services, this iconic

hotel promises to become the quintessential stopover for the most sophisticated

global traveller to this multifaceted state.

➢ The hotel offers a myriad of facilities, from a world-class spa, a swimming pool,

and a state-of-the-art fitness centre, to exceptional dining venues spanning a

host of cuisines in an idyllic setting.

➢ With the legendary Leela hospitality and signature services, this iconic hotel

promises to become the quintessential stopover for the sophisticated global

traveller to this multifaceted state. It is in operation w.e.f. 1 September

➢ The hotel is a part of a 43-acre complex, which houses the Mahatma Mandir

Convention and Exhibition Centre and the Dandi Kutir museum and hotel.

The Leela Gandhinagar is a 318 room 5-star hotel with a distinctive sense of arrival -

acres of lush landscaped lawn, water bodies and an elevated driveway to access the hotel.

It stands on the concourse of the Gandhinagar Rail Station. It is approximately 40 minutes’

drive from the international airport. The state of art meeting rooms and the banquet area

of over 666,000 sq ft, 03 spectacular dinning outlets include the Citrus Junction our all-day

dining, Diya our Indian specialty and Moksha our Tea lounge makes the hotel stand out.

LETTER FOR SUBMISSION OF TENDER FOR SUPPLY OF FRESH SEA FOOD PRODUCTS

The Tender Authority

E-1 Wing, Block No. 3, 3rd Floor,

Karmayogi Bhavan, Sector - 10 A,

Gandhinagar – 382010, Gujarat.

In response to the Tender dated 01.05.2026 issued on behalf of the Gandhinagar Railway

& Urban Development Corporation Limited, Gandhinagar hereinafter mentioned as the

GARUD for the works of Supplies of Fresh Sea food Products with the terms and conditions,

laid down herein.

I/We do hereby submit my/our tender duly signed by me/us for the supply of products/

1) I/We agree to execute all the supplies at the rates quoted by me/us within a

specified period.

2) I/We undertake to effect the supplies at the Leela Hotel Gandhinagar Railway

Station, Gandhinagar in all respects on receipt of the order from Leela

Gandhinagar/GARUD.

3) In the event of the whole supplies as tendered by me/us is not given to me/us, I/we

do agree to accept and carryout such portions of the supplies/provide services

included in my/our tender or may be allocated to me/us.

4) We are enclosing herewith following documents as desired.

Signature of the Tenderer with Stamp

Tender Fee of Rs. 2,500/- (Rupees Two thousand five Hundred only) in form of

Demand Draft in favour of Gandhinagar Railway and Urban Development

Section 4: TECHNICAL QUALIFICATION:

Bidders must qualify the below specified criteria for technical proposal consideration. The

bidders are supposed to provide the supporting documents and compliances as mentioned

below. Any deviation from the same will lead to the disqualification.

Sr. Qualification Supporting Docs. to be

Minimum Criteria

No Points sent in technical proposal

The bidder should have Attached the Turnover

minimum average turnover of certificate of the company

INR 75, 00,000 per annum in last for the FY 2022-23, 2023-

1 Bidder Turnover

3 years from FY 2022-23, 2023- 24 and 2024-25 duly

24 and 2024-25. certified by Chartered

The bidder should have Attach the copy of

experience of supplying Fresh contract/work

Similar nature of

2 Sea food products with/to 4/5- order/Purchase order/

star Hotel for at least continuous LOA or GST Invoice with

period of 1 year in last 3 years. payment receipt.

Experience (In At least 3 years in Similar Incorporation /

years) business. Registration Certificate

(self-attested)

The bidder must possess a valid Attach a copy of the valid

FSSAI License number. FSSAI License (mandatory)

The bidder shall submit the copy of PAN, TIN, GST Certificate, Copy of Cancelled Cheque,

MSME, FSSAI Certificate, Shops & Establishment certificate & other relevant certificates if

any along with tender documents. Vendors from unorganized sector need to submit at least

copy of PAN card, Copy of Cancelled Cheque and MSME declaration.

Section 5: INSTRUCTION TO BIDDERS

1. The agency will be selected on L1 basis.

2. GARUD/The Leela Gandhinagar reserves the right to refuse to issue the tender

documents to any person or firm without assigning any reasons for it.

3. Tenders will be considered firm for acceptance for a period of twelve months from

the date of issuance of LoA. Tenderers are not free to withdraw or modify the

tenders during this firm period. The tenderer must sign all pages of tender form.

4. The accepted tender form of the tender notification, terms & conditions of this

contract, specifications and general conditions shall form part of the agreement.

5. The tender should be free from errors and corrections, if any should be made neatly

and attested by the tenderer. The number of corrections in each page of tender

schedule should be noted in words at the bottom of each page.

6. The quoted rates should be Exclusive of GST but Inclusive of insurance/packing/

forwarding/freight charges/monogram printing charges and all other incidental

charges if any. The quoted rates should be given both in figures and words.

Alternative proposals/rates are liable to be rejected.

7. The material shall be of the best quality and of the exact kind, quality and

description demanded and if any stage these are found unsuitable/sub-standard

shall be liable to be rejected by the Authority, the decision shall be final and binding

on the supplier. In case of any of the said material being rejected or being supplied

as aforesaid, the Authority shall be at liberty to purchase the same at the cost and

expenses of the supplier and the supplier shall on demand, pay to the Authority all

such extra costs incurred on account of such purchases shall be deducted from the

running bills. In case of repeated defaults, the Authority reserves the right to

terminate/cancel the deal/contract and the supplier shall have no right to any

compensation or damages in this regard.

8. Any additional or extra item of Supply/Service/Installation made by the contractor

without the written authority of the Managing Director or Officer authorized by him

will not be paid for.

9. The financial bid will of the technically qualified bidders along-with approved

sample will be open/ask at later stage by the management of GARUD/The Leela

10. Rates should be quoted strictly according to the unit of the measurement specified

against each item. Tenderers have to Supply/Service/Installation the items to the

respective units according to the requirements.

11. Any further information regarding this tender, can be obtained from the Purchase

Office of The Leela Gandhinagar, Airspace above Gandhinagar Railway Station,

Sector-14, Gandhinagar – 382014 during working hours on any day prior to the last

date fixed for receipt of the tenders.

12. The bidder need to quote at the competitive rates as compared other city hotels

consider it as a quote authorized contracting.

13. If selected agency fails to supply contracted items on contracted rates with in

required time frame, The Leela /GARUD can buy from open market & debit

difference amount to us with actual transportation cost if any.

14. Quantity mentioned in tender Annexure is approximate. The quantity may

increase/decrease as per actual requirement.

15. Price bid with detailed specification is annexed at “A”.

The Leela Gandhinagar / GARUD will have full authority to award the Order for the

tendered items on part or full and the number of units to which the

Supply/Services/Installation is to effected

Section 6: TENDER SUBMISSION FORMAT:

The Tenders are to be submitted as per two bid system i.e.- Technical Bid and Financial

Bid. The technical bid should contain the papers to fulfil all the eligibility criteria,

certificate of experience, satisfactory performance certificate, undertakings as per

Technical Tender documents to be submitted through Speed

Post/RPAD/Courier/Hand delivered at the office of GARUD (E-1 Wing, Block No. 3, 3rd

Floor, Karmayogi Bhavan, Sector - 10 A, Gandhinagar – 382010, Gujarat. latest by or

before 14/05/2026 at 1600 Hrs. The envelope/cover should be subscribed with the

name of RFP for Fresh Sea food Products supply’s Tender. Both the Technical

documents & Tender Fees DD need to keep inside the cover with separate envelopes.

A. Technical documents to be submitted in hard copy at GARUD’s office:

i. The agency must submit the Tender Fees as per section 3 in hard copy

at the office of GARUD (E-1 Wing, Block No. 3, 3rd Floor, Karmayogi

Bhavan, Sector - 10 A, Gandhinagar – 382010, Gujarat)

ii. The agency must submit the tender document duly signed and sealed.

iii. Turnover certificate certified by Chartered Accountant for the last

financial years.

iv. Attach the copy of contract/work order/Purchase order/ LOA.

v. Attach Company Incorporation/Registration Certificate.

vi. Attach the copy of the concerned licenses (FSSAI Certificate must) as

per required products.

vii. Any other relevant document/s, if required.

“The authority reserves right to call for any documents or clarification during the

stage of technical evaluation”

B. Financial bid to be submitted on https://tender.nprocure.com/ only

Section 7: GENERAL CONDITIONS

1. The Technical Bid should be submitted in the prescribed form at E-1 Wing, Block

No. 3, 3rd Floor, Karmayogi Bhavan, Secotr-10A, Gandhinagar – 382010, Gujarat

2. The supplies shall be made as per the order.

3. Any additional supplies made by the suppliers without written authority of the

authorized officer, will not be paid for.

4. If the bidder fails to provide supplies in the agreed time, he has to pay to authority

the cost of damage and loss occurred due to his delay. If he fails to pay this sum in

time, such sum arrived at shall be recovered from his pending payments from any

5. Authority has the right to order the supplies/services to any other bidders in

connection with this contract at any time, if found necessary. In case the bidder

refuses to accept the award or refuses to comply with any of the terms and

conditions for the award of contract, the Pending Payments/from any other dues

shall be forfeited.

6. The successful bidder shall complete all necessary formality & obtain

permission/licence etc. as per rules before delivering the supplies/services to our

7. The Authority reserves the right to modify one or more or any of the terms and

conditions of this tender on genuine grounds.

8. Payments will be made based on the acceptance of the conditions in tender.

9. Authority has the power to terminate the contract at any time, if found unsuccessful,

and to award the contract to another agency, which cannot be questioned

anywhere. Authority reserves the right to negotiate for reduction in the rates or to

reject any or all tenders without assigning any reasons.

10. In case of dispute or differences between the two parties arises during the course

of contract, the same shall be referred to Civil Courts of Gandhinagar (Gujarat) and

the jurisdiction of such matter will be at Gandhinagar (Gujarat) Courts only.

11. The Authority reserves the right to call upon the supplies/services to continue the

supplies/services at the contractual rates & bidder is bound to provide

supplies/services at the same rate and Terms & Conditions.

12. The successful bidder must give an undertaking that the bidder will make

supplies/services will be provided as per GARUD’s/Leela requirement and as per

the specification of the rates offered.

13. If the bidder fails to provide supplies/services of any of the items as per rates, the

security deposited/any other due amount will be forfeited, in addition to other legal

remedies available including termination of the contract & purchase of

supplies/services at bidder’s risk & cost.

14. In case any losses/damages/theft/embezzlement in transit of goods, GARUD/Leela

shall not be responsible. Thus, suppliers advised to take Transit Insurance.

15. The successful tenderer will deliver the supplies to the Leela Hotel at Gandhinagar

on demand of requirements.

16. Force Majeure

a. Neither party shall be liable to the other for any loss or

damage occasioned/caused by or arising out of act of God and

in particular “Unprecedented floods”, volcanic eruption, earthquake

or other convulsion of nature and other acts, such as but not restricted

to invasion, the act of foreign countries, hostilities or war like

operations before or after declaration of war rebellion military or

usurped power (but excluding strikes and lockouts) which prevent

performance of the contract and which could not have been foreseen

of avoided by a prudent person.

Note: “Unprecedented flood” means the flood crossing the

highest observed flood level which is on the available record.

b. If any loss of damage happens to the works, or any part thereof, or

materials or plant for incorporation therein, during the period for

which the contractor is responsible for the care thereof, from any cause

whatsoever, other than the risk defined in the clause 30 (a) as above,

the contractor shall at his own cost, rectify such loss of damage so

that the permanent works confirm in every respect with the provision

of the contract to the satisfaction of Owner.

If the Supplier/Service provider or his workmen, or servant if break, deface, injure

or destroy or damage any part of the work in question in / on which they may be

working or any building, road, fence, enclosure or grassland or cultivated ground

continuous to the premises on which the work or any part thereof is being executed

or if any damage shall occur to the work from any cause; Employer’s Representative,

or such other officer as he may appoint and the estimates of the Employer’s

Representative, subject to the decision of the Employer, on appeal, shall be final and

the Supplier/Service provider shall be bound to pay the amount of the assessed

compensation on demand, failing which the same will be recovered from the

Supplier/Service provider as damages in the manner as decided by the Employer’s

Representative and deducted from any sums that may be due or become due from

the Employer to the Supplier/Service provider.

18. Extension of Contract (if required):

The contract of Supplying items/Services will be initially for 1 year from the

contract and same can be extended for further one more year on the same terms

and condition, same rate with mutual consent.

19. Penalty: If the bidder fails to deliver supplies or services within the agreed time

frame, The Leela Gandhinagar is entitled to get the Contracted Items from the

market and the difference amount will be debited from the selected agency.

20. If the such instances arise more than twice/thrice in a month, The Leela

Gandhinagar is entitled to initiate the process of black listing the agency and

forfeiting the any pending payment. The agency will have to abide by the decision

of The Leela Gandhinagar.

Section 8: TERMS AND CONDITIONS

Except as otherwise agreed in writing the stated prices are inclusive of raw material,

manufacturing cost, freight, lead & lift, packaging etc. excluding GST which should

be quoted separately. The price is not variable for order. Any amendment expressly

referring to order shall invalidate the said Purchase order. The price should be FOR

at The Leela Gandhinagar.

Fixed/contracted prices should not be changed during the contract period and not

be exceeded form MRP & Scheme products should be come if mentioned on product

packing. The price is not variable for all this orders. Any amendment expressly

referring to this order shall invalidate the said Purchase order.

The liability of insurance till delivery at the Leela Gandhinagar will be of the vendor

unless agreed in writing.

All vendors must confirm to drawing and specifications. The company shall be free

to reject goods unless the quality is approved by the competent officer, whose

decision shall be final and binding on the vendor.

The vendor shall not use any blueprint, drawings, designs, manufacturing data of

specifications received for the manufacture or supply of the material for The Leela

Gandhinagar in any manner whatsoever, or by anyone on the vendor's behalf for

the purpose of sale.

a. The goods supplied should strictly confirm to the specifications / brands

indicated on the order and/ or advance samples approved. Acceptance is

subject to inspection and approval at the place of delivery/ or destination.

Goods not found according to specifications etc. will be rejected at the vendors

cost and expenses. The vendor must remove the rejected delivery and it

should be made free at the premises.

b. Although this order is placed for supplies to a definite destination, suppliers

shall dispatch the goods to any other works or site under the company's

management if so required by the GARUD.

c. Delivery should be completed within the period specified on the order unless

otherwise extended or relaxed by a competent authority. Should suppliers fail

to execute order or any part thereof as stipulated, the company shall be free,

without giving any notice to suppliers to purchase the undelivered goods from

the market at the prevailing prices and the vendor shall be obliged to

reimburse the GARUD in respect of any loss or damage arising from their

failure to deliver the goods.

d. The P.O. number must appear on all the packages Invoice & Challans.

6. Packing & Labelling

The goods shall be securely and suitably packed as per FSSAI ACT packaging and

labelling ACT and safely delivered at Leela Gandhinagar or the place decided by the

authority on this order in Gandhinagar. Any non-compliance will have to be

compensated by the Supplier. Any breakage, damage or pilferage in transit arising

from faulty packing shall be borne by Suppliers. Thus, rejected items will have to be

replaced immediately.

Goods will be paid for on the basis of net quantity received not exceeding the

ordered quantity at work, irrespective of the quantity in the supplier’s invoice.

Payment will be made within 45-60 days from receipt of bill or as may be otherwise

specified in Purchase order for the material supplied by the vendor and received

and accepted by Authority. The vendors should submit their bill to the Leela

Gandhinagar within 7 days from the date of receipt of supplies/services by GARUD

a. GARUD/Leela reserves right for sampling round before proceeding to execute this

order, suppliers shall obtain the approval of samples of such goods as have to be

obtained or manufactured to suit the requirements.

b. If any samples are furnished to suppliers by the Authority, the same should be

returned in good condition.

10. Rejected Goods

Rejected goods lying with the Authority will be at supplier’s risk and should be

removed by them at their own cost immediately on receipt of advice from the

Authority to this effect. The Authority shall be entitled to recover from the suppliers

this full amount of freight and other charges, if any incurred in respect of rejected

Any disputes arising out of this order will fall under the jurisdiction of competent

court at Gandhinagar District court only.

12. Warranty/Guarantee

The supplier/vendor/manufacturer/aggregators must submit warranty/

Guarantee certificate issued by the original manufacturer to GARUD in original.

Warranty/Guarantee in writing, either separately or on the Bill/Challans should

accompany each supply made by the Seller as per prevailing Regulations of the Food

& Adulteration Act (if applicable) or any other rules or regulations.

13. GST Registration number

GST Registration number must be shown on each invoice.

14. The Vendor shall not offer or give or agree to give to any person in the Authority

any gift or consideration of any kind as an inducement or reward for doing or for

bearing to do or for having done or forborne to do any act in relation to the obtaining

or execution of this or any other order or for showing or for bearing to show favor

or disfavor to any person in relation to this or any one employed by him or acting

on his behalf whether with or without his knowledge shall entitle the Authority to

terminate the order forthwith and to recover from the Vendor the amount of loss or

damage suffered by the Authority.

Section 9: PRICE BID

FINANCIAL PROPOSAL – To be submitted on https://tender.nprocure.com/ only

Annexure A – 2026 Category: Fresh Sea food Products

CATEGORY : Fresh See food

Approx. Rate per Amount

Sr.# Product's Name Unit

Consumption Kg / Unit

1 BEKTI FISH FILLET KG

3 CRAB STICK PKT

5 FISH OCTOPUS 50 GM TO 100 GM KG

6 FISH FILLET YELLOW CROCKER KG

7 FROZEN SALMON FILLET KG

8 INDIAN SALMON KG

9 KATLA FISH ( 3 kg ) KG

10 KING FISH( 3 kg ) KG

11 KING FISH KG KG

12 LOBSTER ( ABOVE 500 GMS) KG

13 MAHI MAHI FISH FILLETS KG

14 MUSSELS FRESH KG

15 POMFRET WHITE WHOLE 600-800 GMS KG

16 POMFRET WHITE, 350GM TO 450GMS KG

17 PRAWN H/ON-8 TO 12 PCS KG

18 PRAWN KANDLA KG

19 PRAWN-16 TO 20 KG

20 PRAWN-30 TO 40 KG

21 RAHOO FIS ( 3 kg ) KG

22 RED SNAPPER FILLET KG

23 RIVER SOLE FILLET KG

24 SALMON SMOKED KG

25 SEA BASS FILLET KG

26 SOFT SHELL CRAB KG

27 SQUID CLEANED TUBES KG

28 TIGER PRAWN JUMBO 4-6 PC KG

FISH WHOLE MACKEREL 150gms &

30 FISH RED SNAPPER WHOLE KG

FISH FRESH SALMON WHOLE GUTTED

32 FISH SCALLOP KG

33 FISH SEA BASS FILLET WITH SKIN KG

34 FISH TILAPIA WHOLE KG

35 FISH TUNA SAKU KG

Total Amount excl. of GST

Total Amount excl. of GST

The rate quoted by the agency shall be deemed to be exclusive of GST

TERMS & CONDITIONS: -

1. Selected agency is assuring that; it will not increase/ revise contracted item’s rates

during the contracted period.

2. If selected agency fails to supply contracted items on contracted rates with in required

time frame, The Leela /GARUD can buy from open market & debit difference amount to us

with actual transportation cost if any.

3. All above items should be suppled all 365 days against order, if any seasonal availability

please mentioned in remarks Colum.

4. Delivery schedule: - Order shall be placed by individual hotel 1700 TO 1900 the same by

next day between 0900 to 1200 hours

5. Taxes: -Extra if applicable.