CAMP OFFICE ON LEASE AT NANDURBAR MAHARASHTRA

Bharat Petroleum Corporation Limited

(A Government of India Enterprise)

TAKING OFFICE SPACE ON LEASE AT NANDURBAR MAHARASHTRA, FOR

ENGINEERING & PROJECTS

A. ABOUT THE COMPANY:

Bharat Petroleum Corporation Ltd. (BPCL) is a Fortune 500 Maharatna Oil Refining and

Marketing company in India. The company produces a diverse range of products, from

petrochemicals and solvents to aircraft fuel and specialty lubricants and markets them

through its wide network of Petrol Stations, LPG Distributors and Lube Shoppe’s.

B. OBJECTIVE OF THE TENDER:

Bharat Petroleum Corporation Ltd. is interested to taken on Unfurnished office space on

Rental for a minimum period of 2 years with further renewal option.

C. DETAILS OF TENDER

Due date of submission of Tender : 08/03/2026 (Tentative) by 15:00 hrs.

D. INSTRUCTIONS TO BIDDERS:

The bidders are requested to study the required mandatory criteria, terms & conditions,

specifications, process of submission of offer, process to be followed for short listing,

selection & finalization of the office premises before submitting the bid. Details are

herein given below:

1. The bid will be submitted in two parts, ‘Technical Bid’ (Un-priced Bid) and

‘Commercial Bid’ (Priced Bid).

a) “Part - A” shall be termed as “Technical Bid” and shall contains the followings:-

• All the requisite details of the premises offered as mentioned in the Application form

(Part A) attached.

• Requisite details duly filled up along with the requested legal documents as

mentioned in Application Form (Part A) attached.

• Comments/ deviations (if any) from the terms and conditions of your offer as

mentioned in Application Form (Part A) attached.

All the above documents, needs to be submitted in a sealed envelope. The

envelope to be marked as “Part-A: Technical Bid”. No rates to be mentioned in

the ‘Technical Bid’ (Un-priced Bid), otherwise, your offer will be rejected.

b) “Part - B” shall only consist of unconditional “Price Bid” in accordance with the

items mentioned therein in the Format provided in Application Form (Part B)

attached. It is to be inserted in a separate envelope. The envelope to be marked

as “Part-B: Price Bid” and to be sealed properly.

c) Both the sealed envelopes i.e. “Technical Bid” marked as Part-A and “Price-Bid”

marked as Part-B to be inserted in a large envelope. The large envelop to be sealed

properly to be addressed to PROJECT LEADER RENEWABLES (E&P),

MAHARASHTRA and to be submitted on & before 15.00 Hrs on 08/03/2026 to

the tender box kept at the following office :

PROJECT LEADER RENEWABLES (E&P), MAHARASHTRA

Gat.No. 231, Kolde-Khondamali Road,

Kolde, Nandurbar, Maharashtra (425412)

2. Your quotations shall be valid for a period of six months from the date of the opening

3. Property to be made available within 30 days from date of Letter of Acceptance

(LOA) followed by execution of Leave & Licence / Lease agreement.

4. Application from brokers / property dealers shall not be accepted.

5. While quoting the rates, the following conditions must be considered:

1) No Advance rent payment on any account will be paid by BPCL.

2) No. counter condition will be accepted. If any counter condition is mentioned, your

quote is liable for rejection.

3) BPCL reserves the right to accept the area as specified in the tender out of the total

4) GST will be paid extra as per the existing rule, as applicable.

5) Electricity and water charges will be paid extra by BPCL, as per actual consumption.

The owner shall arrange for separate electric meter for the offered area.

6) TDS will be deducted as applicable from time to time.

7) Your offer shall be valid for a period of six months from the date of opening of the price

E. Process of short listing :

1. Offers will be evaluated based on the mandatory criteria mentioned in the technical bid

Form, document submitted with Part A” i.e. “Technical Bid” & subsequent Site Visit by

Site Selection Committee to ascertain the physical status of the offered premises and

document submitted.

2. The bidders are requested to quote most competitive rates in “Part B” i.e. “Price

Bid”. The Price bid of technically shortlisted bidders shall only be opened.

3. For any clarifications, you are requested to contact Mr. Benjamin Basumatary,

Management Trainee E&P, BPCL Email ID: [email protected], Mob

no.: 7085989187 on any working day between 10:00 hrs. to 17:00 hrs. before the due

4. The applicant shall strictly furnish all the information only in accordance with the format

given. The applications not complying with the criterion shall be rejected outright.

5. Bharat Petroleum Corporation Limited (BPCL) reserves the right to accept / reject any or

all applications at its sole discretion without assigning any reason whatsoever.

1.0 GENERAL TERMS AND CONDITIONS

2.0 APPLICATION FORM

a) TECHNICAL BID : PART – A

b) MANDATORY CRITERION: PART – A

c) LIST OF DOCUMENTS ENCLOSED: PART – A

d) DECLARATION: PART – A

3.0 PRICE BID : PART - B

1.0 General Terms and Conditions:

a) The bidders should study the tender documents carefully and understand the conditions,

specifications etc. before quoting/offering. If there is any doubt, they should obtain

clarification, but this shall not be a justification for late submission of offer. The offer

should be strictly in accordance with the criterion, terms & condition, specifications etc.

as requested for.

b) The offer should be submitted in the prescribed schedule format as detailed in this

c) The bidders should quote the offer considering all items mentioned therein in the

d) All entries in the Technical Bid and Price Bid documents should be in ink/typed.

Corrections, if any, made while filling the offer, must be attested by dated initials

by the party. Over writing of figures shall not be permitted. Every page of the

Tender Document shall be signed by the party or his authorized signatory at the

end of last entry thereon.

e) The quoted rates shall be valid for a period of six months from the date of opening of

the price bid. No upward revision of rates will be accepted after opening of the offer.

f) If the Offer is submitted on behalf of a Company incorporated under the Companies Act

it shall be signed by its Managing Director or by one of the Directors duly authorized on

that behalf or by the Power of Attorney holder. A copy of the Board Resolution/Power of

Attorney to be attached. If it is submitted on behalf of a partnership firm it shall be signed

by a member of the firm who is authorised to sign and give the name and address of

each partner of the firm. Authorised member should attach a copy of Power of Attorney

with the offer authorizing him to sign on behalf of the other Partners for leasing of the

premises. A certified copy of the registered Partnership deed shall also be submitted

along with the offer, otherwise the offer is liable to be rejected.

g) Offer containing additional/counter conditions are liable to be rejected. Incomplete

offers, conditional offers, offers received offline or offers not conforming to the Terms

and Conditions prescribed in the documents will be rejected. BPCL reserves the right to

reject any or all offers without assigning any reason whatsoever and / or to carry out

negotiations with the parties in the manner considered suitable by BPCL.

h) Bidders may have to attend the concerned office of BPCL for clarifications required by

them in respect of their offer without any commitment on the part of BPCL.

i) When the Bidder signing the Offer is not the sole Proprietor, the necessary Power of

Attorney authorizing the bidder to act on behalf of the Partnership or the Organization

should be produced before signing the Lease Agreement.

j) The Bidder shall represent and assure BPCL that they are the sole and/or absolute

owners of the offered premises and no other person has any right, title, interest or claim

title or interest in the offered premises.

k) Bidder shall quote the rate in price bid (Part B) for per month only

l) BPCL reserves the right to accept the area as specified in the tender out of the total

m) Entire area to be made available on one floor or maximum two floor only with single

part/portion. Offered space scattered on different location shall be liable to get rejected.

No passage and movement will be allowed in the offered space to unauthorized person

to access remaining area on the floor. There should be sufficient, clean and obstacle

free entrance to the offered space.

n) The Bidder shall arrange for all statutory approvals/clearance such as Municipal, local

clearances, etc. if any required for functioning of Office in the premises including

Occupancy Certificate.

o) In case the premises are owned by more than one owner, such joint owners can quote

through one of them holding Power of Attorney.

p) Bids submitted by Brokers/Property dealers shall be liable to rejection.

q) The rentals should be inclusive of all amenities charges except power ,water and

Internet services which shall be borne by BPCL. Separate dedicated meter to be

provided by the Owner for power.

r) All Municipal/Government/other statutory agencies taxes/charges/levies shall be borne

s) Stamp duty and Registration charges will be borne by the Lessor (owner).

t) In case if any of the documents like title deed, building permission, approvals are in

vernacular then duly approved English translation of the documents to be submitted

along with the documents.

u) The Bidder shall confirm that all the statements made by them and documents enclosed

are true to the best of their knowledge.

v) If the offer is accepted, BPCL shall investigate title etc. in respect of the offered premises

and will request the bidder to submit Nil Encumbrance Certificate, 12 years Court

Search that there is no title suit or money suit pending on the said property, Advocate

opinion on devolution of the property and any other additional documents, if required.

w) The Bidder who will be selected finally, shall have to jointly execute a lease deed

of the offered premises covering agreed rate, all terms & conditions etc. Lease

agreement/ Leave & License agreement need to be executed by the party as per

x) Lease rental payment will be paid on monthly basis by 15th of the succeeding

y) Any major maintenance required for the building will be borne by the owner of

z) All the legal formalities to be complied by the respective parties as early as

aa) Arbitration

Any dispute or difference whatsoever arising out of or in connection with this

Tender including any question regarding its existence, validity, construction,

interpretation, application, meaning, scope, operation or effect of this contract

or termination thereof shall be referred to and finally resolved through

arbitration as per the procedure mentioned herein below :

i) The dispute or difference shall, in any event, be referred only to a Sole

ii) The appointment and arbitration proceedings shall be conducted in

accordance with SCOPE forum of Arbitration Rules for the time being in force

or as amended from time to time

iii) The Seat of arbitration shall be at Mumbai.

iv) The proceedings shall be conducted in English language

v) The cost of the proceedings shall be equally borne by the parties, unless

otherwise directed by the Sole Arbitrator

bb) JURISDICTION :

The bidder shall be governed by the Laws in force in India. The bidder hereby submits to

the jurisdiction of the Courts situated in Mumbai, for the purpose of actions and

proceedings arising out of the tender and the courts at Delhi only will have jurisdiction to

hear and decide such actions and proceedings.

cc) BPCL reserves the right to modify, extend timelines or terminate this tender at any time.

The lowest or any other offer will not necessarily be accepted, as acceptance is at the

sole discretion of BPCL

dd) Corrigendum: Any further Corrigendum on the above subject, if any shall be published

on our website www.bharatpetroleum.com

Agreed and Accepted by _______________

(General Terms and conditions to be agreed and accepted and shall be submitted

along with Application Form Part A)

2.0 a) APPLICATION FORM

(Technical Bid : Part -A)

(Following Information to be filled and signed by interested applicant along with

supporting documents as a documentary evidence)

l no Description Bidder’s Comments

1 Name of the owner, address and

2 Complete address of the property

being offered to BPCL on lease

3 Details of the property:

1. Year in which property was

2. Whether the property is lease hold

3.Whether the Property is

independent/ part of a building

4.Carpet area of the property offered

for lease in Sq.ft

4 Whether agreeable to rental out the Yes/No

premises for 2 years (Please tick the relevant option)

5 Whether agreeable for renewal of Yes/No

lease after expiry of 2 years (Please tick the relevant option)

6 Permission from relevant authority Applicable/ Not Applicable (Please tick the

to use the offered premises for relevant option. If yes, please name the

commercial use Authority)

7 Availability of the following for the

property being offered for rental :

1. Water connection

2. Electricity connection with

separate meter for offered office

3. Telephone connection

4. Drainage system (Proper water

supply and sewage lines)

5. Dedicated parking space for

parking minimum 1 car

6. Broadband/Internet connection

7 Power backup Yes/No

(Please tick the relevant option)

8 Details of the following facilities :

1. Nearby Locality

2. Nearby Market Place

3. Nearby Banks

4. Nearby Hospitals

5. Nearest Railway Station and

Airport with distance

6. Nearest Transport/ Bus

Terminal with distance

Place: (signature of the owner)

2.0 b) MANDATORY CRITERION : (PART - A)

Sl. Facilities Required in the Our Requirement Your Offer

offered premises /comments

A Carpet Area being offered Approximately 2500 sft

(a) Entire area to be made (only upward variation

available on one floor /two is acceptable) BPCL

floors. reserves the right to

(b) Offers mentioning only accept the area as

Built up area and / or super specified in the tender

Built up area are likely to out of the total offered

be rejected. area.

B No. of dedicated car Minimum 1 nos.

parking space (Covered/open)

C Period of rental being Minimum 2 years

D Agreeable to Renew the Yes

lease after expiry of initial

E Area of Premises being Commercial/Residential

F Location (Screen shot •of Within a distance of

Google map to be km by road from

attached) Nandurbar railway

G Separate Electricity meter Suitable for normal

with Distribution Board office/residential usage

of approx. 2500 Sq.ft

with Air conditioners

and allied office/

residential uses

H No. of Toilets Mandatory (02 nos)

I kitchen Mandatory (Minm

no) – It should be fully

furnished. Further,

Fridge should be

provided in kitchen

J Dining Area Mandatory (Dining area

should have dining

tables and chair).

K Rooms Mandatory (Minm

Nos.) - All Rooms

Conditioned and fully

furnished. Basic

amenities viz. Bed,

Mattress, Pillows,

Table, Chair, Cupboard,

Mirror etc. to be

provided in each room

L Hall Minm 1 No (Hall to be

used as Office space.

Further, it should be Air

M Open Terrace /Balcony Mandatory

N 24 hours drinking water Mandatory

O Alternate back up power Mandatory

Place: (signature of the owner)

2.0.c) LIST OF DOCUMENTS TO BE SUBMITTED ALONG WITH

APPLICATION FORM (PART A)

1) Title Documents to be given at the time of application:

a. Copy of title document i.e registered Sale deed / Agreement to sale /

Partition Deed / Gift deed / Share certificate of society in favor of owner/

family settlement deed etc. (with English translation if it is in vernacular

language other than Hindi)

b. Latest Mutation record such as 7/12 form or equivalent document (legible

with English translation) showing name of applicant against the offered

c. If applicant is Partnership, then copy of partnership deed and Memorandum

and Article of Association in case of Limited Company.

d. Advocate’s letter in the format attached as Annexure I giving Nil

encumbrance report with search of 12 years in government records along

with search receipt.

e. Occupation certificate/latest property tax receipt/completion certificate in

the name of applicant as applicable.

f. Affidavit giving declaration that the applicant is the lawful owner of the

property and have every right to give the property on lease and further that

the property is free from encumbrances.

2) Copy of latest electricity Bill / Telephone bill / Municipal tax/ water bill, PAN Card,

Aadhar card. to be furnished with the bid document.

3) Enclose a copy of approved plot plan/ site plan, Layout Plan & Elevation drawings

or Minimum 4 Colored photo of the property (1 No. from outside and 3 Nos. inside

the premises) the Photo of the for the property being offered on lease.Enclose a

proof of electricity load/ type sanctioned and a copy of latest Electricity bill paid.

4) Enclose a proof of electricity load/ type sanctioned and a copy of latest Electricity

5) In event of any changes found during inspection of the property with respect to

details furnished by the prospective Lessor (Vendor), BPCL reserves the right to

terminate the Deed or withdraw its interest in the said property and any claim with

regard to above shall not be entertained by BPCL.

2.0 d) Declaration by bidder – Part A

To be printed on Non-Judicial Stamp paper (Rs. 50/Rs. 100/Rs. 500 (as applicable

Self-Declaration

I full name), age years, resident

of ______________, residing presently at ___________________

(individual’s complete address), do hereby declare that the information & documents

submitted in bidding process is true & correct to the best of my knowledge and belief

and nothing has been concealed therein.

I am well aware of the fact that if the information given by me is proved false / not true

at any point of time, my bid will be cancelled, and I will be liable to legal actions as per

applicable laws.

I, hereby declare/confirm that, will provide following facilities at my offered property if

my property gets selected and the same shall be completed before commissioning of

Signature of the Bidder/authorized signatory

Letter from Advocate w.r.t. Office space offered by the applicant confirming status

of the office space

(TO BE TYPED ON LETTER HEAD OF THE ADVOCATE AND SUBMITTED BY

APPLICANT AT THE TIME OF APPLICATION)

PROJECT LEADER RENEWABLES (E&P), MAHARASHTRA

Dear Sir / Madam,

Subject : Details of office space offered by my client _______________ (name of

1. This is to inform you that I have perused the documents pertaining to the office

space at Plot No __________ (address of the plot) , at Location __________

offered by Shri/Smt/Kum/M/s. (Name of the applicant)__________________, who

has applied for giving on lease office space for the location _____________, Dist

___________ and that this property falls in the advertised area.

2. I have gone through the Lease agreement / Sale deed/title document of property

and carried out search for last 12 years in government records of the property

bearing Plot No __________ (address of the plot) , at Location __________ offered

by Shri/Smt/Kum/M/s. (Name of the applicant)__________________, who has

applied for giving on lease office space for the the location _____________, Dist

___________ and confirm that the title of property is clear and that the property is

free from encumbrances. I also confirm that the Shri/Smt/Kum/M/s. (Name of the

applicant)__________________ has right to give the property on lease to Bharat

Petroleum Corporation Ltd (BPCL) and there is no restriction under applicable

laws/ rules/ regulations for use of the property by BPCL for Offices.

Signature of Advocate _______________________

Name & Seal of Advocate _______________________

3.0 PRICE BID : PART – B

Following Information to be filled and signed by interested party along with

supporting documents as a documentary evidence)

S.NO. PARTICULARS DETAILS

1 Name of the owner, address and

2 Complete Address of the property with

details of village, Taluka, District and

3 Monthly rent (excluding taxes)

4 Security Deposit

While quoting the above rates, the following a to e points must be considered:

a. The consolidated monthly rental should be inclusive of the rent of approx.

2500 sq.ft. areas of space as mentioned in tender document, 1 No

covered/open car parking space with all facilities mentioned in the

mandatory Criteria. Only charges pertaining to electricity charges/ water

charges if any shall be paid by BPCL in addition to the rent. No additional

charges on account of society charges, Property tax, municipal tax, water

tax, commercial tax, any rates, taxes and charges etc. applicable now and

in future, shall be paid by BPCL. There will not be any additional rent for

more facilities/area offered by the owner from mandatory criteria

b. No Advance Payment on any a/c would be paid by BPCL.

c. GST would be paid extra as per the existing rule, as applicable.

d. No. counter condition would be accepted. If any counter condition is

mentioned, your quote may be liable for rejection.

Note: The rate offered shall be exclusive of the Stamp Duty & Registration

charges applicable for execution the rental agreement of the offered

Place & Date Seal/ Rubber Stamp

(In case of company /