Aircraft Ground Power Unit (GPU) 90 kVA AC / 28–28.5 V DC

i. Part I – Technical Bid:

Contains all technical and eligibility documents. No price information to be

included. To be submitted online and offline through hard copy.

ii. Part II – Financial Bid:

Contains price offer strictly in the prescribed format. To be submitted only online.

10. Financial Bid Format

Unit Price Total

Sr. No. Description GST (%)

ONE Mobile / Towable Diesel Aircraft Ground

Power Unit, minimum 90 kVA AC with 28/28.5

V DC capability, including all mandatory

accessories, aircraft

cables/connectors/adaptors, towing

equipment, manuals, tools, spares starter kit,

FAT/SAT, transportation, installation,

commissioning and training.

Note: Prices shall be FOR destination, inclusive of all Transportation, Registration,

Insurance, handling up to delivery point and any other Govt. tax or clearance charges as

decided by competent authority.

11. Delivery Schedule

i. Delivery must be completed within 90 days from the date of 50% payment after

issuance of work order.

ii. Delivery location: Civil Aviation Department, GUJSAIL Complex, Nr. Torrent

Substation, SVPI Airport Ahmedabad, Gujarat -

iii. Delay beyond scheduled date will attract liquidated damages @ 0.10% per day,

subject to a maximum of 10% of total contract value.

12. Inspection and Acceptance

i. The GPU may be inspected at the OEM/manufacturer's premises before dispatch

by a Technical Committee or authorized representative of the Department.

ii. Factory Acceptance Test (FAT) shall include verification of rated AC output,

Hz frequency, DC output, protection systems, instrumentation,

overload/protection functions and operation of all supplied accessories.

iii. Site Acceptance Test (SAT) shall be conducted at the delivery location and shall

include operational demonstration of AC and DC output, cable/connector

verification and aircraft compatibility documentation.

iv. Acceptance shall be based on compliance with specifications and physical

v. Any defect or non-compliance shall be rectified/replaced at supplier's cost.

vi. Final acceptance shall be issued only after successful commissioning, submission

of all required documentation and satisfactory demonstration.

13. Payment Terms

vii. 50% payment will be made after approval of the offered GPU configuration,

technical drawings/compliance documents and placement of the purchase order,

subject to submission of requisite performance security and applicable

viii. 50% payment will be made after successful delivery, installation, commissioning,

SAT and acceptance of the complete GPU along with all accessories, manuals, test

certificates and warranty documents.

ix. Payment shall be subject to statutory deductions and applicable Government

14. Warranty and Service Support

• Minimum warranty shall be three (3) years from the date of successful

commissioning/acceptance or as otherwise specified in the purchase order, whichever

• The supplier shall provide after-sales service support during the warranty

• Warranty for additional accessories, cables, connectors and supplied items shall

be claimable through the supplier/OEM as per the warranty of each item, but shall not

be less than the tendered warranty where the defect is attributable to

supply/manufacture.

• Any manufacturing defect or failure attributable to the supplied equipment shall

be rectified free of cost within 15 days of reporting, subject to availability of spares and

access; critical operational failures shall receive immediate remote support and earliest

possible site support.

• Critical spares shall be reasonably available in India and the bidder shall provide

the contact details of the service organization.

15. Performance Security

Successful bidder shall submit a Performance Bank Guarantee (PBG) equivalent to 5%

of the contract value, including all taxes valid till completion of AMC.

16. General Terms and Conditions

• The Department reserves the right to reject any or all tenders without assigning

• Incomplete or conditional tenders will be summarily rejected.

• The bidder shall bear all costs associated with preparation and submission of

• Disputes shall fall under the jurisdiction of Ahmedabad, Gujarat courts.

• The contract shall be governed by Indian laws and applicable aviation, electrical,

safety and quality requirements.

• The offered equipment shall be brand new, unused and current production

model unless otherwise approved by the Department.

• No proprietary brand/model is intended by the specification. Equivalent or

superior equipment meeting all mandatory requirements may be offered.

• Where any specification is stated as 'minimum', the bidder may offer a superior

• The Department may seek clarification/documents during technical evaluation;

such clarification shall not permit alteration of the quoted price or material change to

• The bidder shall be responsible for ensuring that the offered GPU is compatible

with the aircraft interfaces stated in this tender and shall provide documentary

17. Evaluation Criteria

• Technical Evaluation: Based on eligibility, technical compliance, aircraft

compatibility, completeness of accessories, service support and documentary evidence.

• Only technically qualified bidders shall be considered for financial evaluation.

• Financial Evaluation: L1 (lowest evaluated price) among technically qualified

• The Department may seek a demonstration of the offered GPU or review

additional technical documents before final technical qualification.

• The Department's decision on technical compliance and final evaluation shall be

final, subject to applicable procurement rules.

18. Contact Information

For clarifications, please contact:

Capt. Siddharth Ravalia, Manager – Flight Operations,

Civil Aviation Department

DIRECTOR OF CIVIL AVIATION, GUJSAIL Complex, Nr. Torrent Substation, SVPI Airport

Ahmedabad, Gujarat -

Email: [email protected]

Annexure I: Technical Bid Format

Annexure II: Financial Bid Format

Annexure III: Declaration of Non-Blacklisting

Annexure IV: OEM Authorization Format

Annexure V: AMC Terms and conditions

Technical Bid Format

(To be submitted on Company Letterhead)

1. Name of the Bidder:

2. Registered Office Address:

3. Contact Person (Name, Designation, Mobile, Email):

4. GST Registration No.:

6. Compliance with Technical Specifications (Yes/No):

7. Tentative Delivery Date:

8. Warranty Details:

9. Any Other Relevant Information:

Financial Bid Format

(To be submitted on Online)

Sr. No. Description GST (%) Total (₹)

ONE Mobile / Towable Diesel Aircraft Ground

Power Unit, minimum 90 kVA AC with 28/28.5

V DC capability, complete with all mandatory

accessories and services

1. Prices shall be FOR destination, inclusive of all Transportation, Registration,

Insurance, handling up to delivery point and any other Govt. tax or clearance charges

as decided by competent authority.

2. Taxes must be shown separately.

3. Conditional bids will not be accepted.

Declaration of Non-Blacklisting

(To be submitted on Company Letterhead)

We, M/s ________________________, having our registered office at ___________________________,

hereby declare that we have not been blacklisted, debarred, or suspended by any

Government Department, Public Sector Undertaking, or Government Agency in India.

We also confirm that there are no legal proceedings pending against us that may affect

our ability to perform the obligations under this tender.

Authorized Signatory,

(Signature with Seal)

Annexure IV: OEM Authorization Format

THE MANUFACTURER’S LETTER HEAD

MANUFACTURER'S AUTHORIZATION FOR AIRCRAFT GROUND POWER UNIT (GPU)

DIRECTOR OF CIVIL AVIATION,

Civil Aviation Department

GUJSAIL Complex,

Nr. Torrent Substation, SVPI Airport

Ref: Tender No: (PLEASE INSERT BID REFERENCE)

We, (NAME OF THE OEM), who are the manufacturers of (NAME / MODEL OF GPU),

having our office at (REGISTERED OFFICE / FACTORY ADDRESS) do hereby authorize

(NAME OF THE BIDDER) to submit a bid / execute the supply against the above

mentioned tender for the specified equipment.

We hereby extend our full warranty for the above specified equipment offered by us,

supporting the supply, installation, commissioning and operational acceptance of the said

equipment by (NAME OF THE BIDDER) against these bidding documents and duly

authorize the said bidder to act on our behalf in fulfilling the guarantee and warranty

No other company other than (NAME OF THE BIDDER), unless authorized by a separate

letter directly addressed to the Purchaser mentioning the tender details, is authorized to

bid and conclude the contract for the above goods manufactured by us against this

specific tender.

We also hereby declare that during the contract (including warranty / defects liability),

we will make our technical and engineering help available to (NAME OF THE BIDDER) to

assist them on a reasonable cost and best-effort basis in performance of all their

obligations to the Purchaser under the contract.

For, (NAME OF THE MANUFACTURER)

NAME OF THE PERSON SIGNING THE LETTER

DESIGNATION / AUTHORITY