Passenger Emergency Talk-Back System

Special Eligibility Criteria

1. 1

   As per letter No. 232/Elec./EMU/6/2B (e. file -11489 dated .-05-2023) Modified Clause No. 2A A. Bulk or entire coverage will be made on firms who are established firm for manufacturing of PIS with Talk Back System and passenger Emergency Talk Back system in EMU/MEMU/Metro rakes to any Zonal Railways or Metro Railway as per clause 2.2 of instruction to tenderers issued by Northern Railway Stores Department Firm have to upload all documents supporting performance Like PO/R. Note/IC/Completion Report etc. along with their offer. Failure to upload documents will imply that firm has no such performance and no further back reference will be made in this regards. B. Railway reserve the right to place developmental order of 5% of NPQ on New sources in deserving cases. C. Tender should quote rate for PETBS considering 2 years warranty from the date of commissioning of the system as defined in attached annexure of special condition.

   Document requiredConfirmation required
2. 2

   i. Bulk order will be placed on the manufacturer or its authorized dealer. The manufacturer firm must have satisfactorily executed at least one single purchase order for a minimum of 20 percent of the total tender quantity or many small orders totaling to 20% or more of the tender quantity of Metro Railways/Zonal Railways/ PUs/ CORE for the tendered item [OR] for the items having same description, but of different sizes/ ratings/capacities during 5 previous financial years and current financial year up to date of tender closing. Purchase Officers can consider such firms for bulk order duly keeping in view the overall performance of the firm. ii. All other offers, who are otherwise not eligible for regular bulk order(s) due to their not meeting with the eligibility conditions mentioned in Para 2.2(i) above and provided they are able to demonstrate their Capacity-cum Capability to manufacture the tendered item, can be considered only for developmental order up to 20 percent of the net procurable quantity. For this purpose, they should submit along with their offer, documented past performance reports of same or similar items of equivalent rating or equivalent performance parameters, details of M&P, testing facilities, QAP (if available), technical manpower available with them, registration for same/similar item(s) with other Government agencies or PSUs etc. or any other details as may be warranted as per the technical specification and drawing. Such tenderers are to note that non submission of such documents as per Annexure shall be taken as their not having any such past performance and/or capacity, and their offer shall be considered further as per extant rules and no back reference in this regard will be made to them. iii. The onus of submission of requisite documents (such as copies of Receipt note for stock items, receipt & acceptance for Nonstock items, Capacity & capability credential, M&P required for manufacturing tendered item, T&P, Technical manpower, in house testing facilities, MSE credentials, financial credential PAN no/ ITCC etc.) along with their e-offer regarding 'Bulk order' or 'Developmental order' lies with the tenderers. In case the tenderers do not submit the requisite documents as detailed above along with their e- offer, the tender will be decided on the basis of their past supply performance records as available with NR [ if any]. iv. Only Manufacturers or their authorized dealers/ distributors need to quote with Tender specific authorization from the manufacturers failing which offer will be summarily rejected. v. In case tenderers participates as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal.

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   No Exemption for EMD will be given to firms except to to those firms as mentioned in the instruction to tenderers 1.21 April 2024. If the firm,other than those exempted, fail to submit EMD along with the offer, their offer will be summarily rejected.

   Document optionalConfirmation required
2. 2

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   1. BY TPI 2.First rake sample approval will be done by consignee. Thereafter, inspection will be carried out by TPI in multiple of material lot of 5 EMU/MEMU rakes after incorporating all modifications suggested by consignee in one rake sample. 3. Any deviation for the inspection terms should be clearly indicated in deviation tabulation. 4. Firm should provide complete work address where inspection to be carried out. 5. Number of Stage Inspections and details of each stage inspection should be clearly indicated in the offer. 6. Part quantity inspection, supply and payments are acceptable as per consignee requirement.
2. 2

   Warranty of system : Complete talk back system shall be warranted for a Period of two years from the date of commissioning. The Firm shall commission and handover the complete system in accordance with the time schedule approved by the consignee. The contractor shall provide the instructions for proper storage, handling and logistic function of components supplied by the contractor. The Warranty for two years for maintaining the complete talk back system after completion of commissioning and put in service. Comprehensive AMC for two years for maintaining complete talk back system (ETB) after warranty period of two years. The firm shall coordinate with user during scheduled maintenance viz. Fortnightly, monthly, quarterly, half yearly, annual maintenance as required for trouble free and proper functioning of the complete talk back system including repair/replacement of defective/malfunctioning items. Healthiness of emergency talk back system will be complete responsibility of firm during warranty. Contractor will perform a preventive check of each rake in every 10 days as per schedule suggested by Railway. This period may be reduced, but cannot be Increased depending upon performance of the system. The Service Engineer will have to attend all failures online (outstations/out-pits) or in shed wherever it will get first stabled within 24 hours of reporting through email, phone, memo, letter etc failing which a penalty of Rs.2000 per case per day will be levied. A token penalty as deemed fit by Railway may be imposed on contractor if performance is not found satisfactory. During warranty period, firm will be responsible for Healthiness of the talk back system which includes entire system working, talk back equipment & wiring done by the contractor except the wiring of train line and jumper provided by the Railways. Sufficient quantity of spares to be kept with them to attend the system/defective equipment. Space for keeping spares will be provided by Railways in car sheds.

   Document optional
3. 3

   Attention of Tenderer are invited to go through para 2-4-3 of Instruction to Tenderer regarding ( Restrictions of procurement from the bidders from countries sharing land borders with India.

   Confirmation required
4. 4

   This tender complies with public Procurment Policy (Make in India ) order 2017, dated 15/06/2017 issued by department of Industrial promotion policy,Minister of Commerce ,circulated vide railway board letter no. 2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017.b) It has been ensured that the issue of this tender does not violate provisions of GFR regarding procurement through GeM.

   Confirmation required

1. 1

   Validity of offer: -Offer shall be kept valid for acceptance for a minimum period as specified in tender schedule from the date of opening of tender. In case a tenderer quotes shorter validity period, the offer shall be considered as unresponsive and would be summarily rejected.