TENDER FOR BATTERY OPERATED CORDLESS TELESCOPEIC POLE SAW FOR TREE TREEMMING FOR PGVCL OFFICES UNDER SURENDRANAGAR CIRCLE.

TENDER FOR BATTERY OPERATED CORDLESS TELESCOPEIC POLE SAW FOR TREE

TREEMMING FOR PGVCL OFFICES UNDER SURENDRANAGAR CIRCLE.

1. Estimated Cost Rs.3,00,000 /-

2. Earnest Money. Rs. 3000 /-

3. Bid Documents Downloading start Date 20.03.2026 On wards

4 Bid Documents Downloading end Date 02.04.2026 up to 18.00 Hrs

5 Last date & time for receipt of online technical bid and 02.04.2026 up to 18.00 Hrs

7 Opening of Tender Bid on line for Technical Bid 04.04.2026 at 12.00 Hrs

8 Opening of Tender Bid on line for price bid (if possible) 06.04.2026 at 15.00 Hrs

10 Tender Fee (Non-Refundable) (With GST) Rs. 590 /-

(Rs.500 + Rs.90 (GST))

Superintending Engineer

PGVCL, Circle office,

I have read the terms and conditions of contract and abide by the same in all respects.

Signature of contractor

With Rubber Stamp.

Terms and Conditions of BRC

Submit following document with Technical bid with sign and seal of bidders

(1) GST Registration no & Date and issuing authority.

(3) Experience certificate (Non Mandatory).

(4) Certificate of Authorize dealership/distributorship (Non Mandatory).

(5) Signed tender copy with stamp on every page.

(6) In case of partnership, submit Partnership Deed & Powers of Attorney.

(7) In case of Company, submit MOM/Article of Association & Power of Attorney

(1). All the relevant documents as per requirement of the Tender to be submitted online

along with the Tender Fee, EMD on or before due date and time. Otherwise the offer will

not be considered and no any further communication in the matter will be entertained.

(2) The Price Bid and Technical Bid is to be submitted ON LINE only.

Note: - Bidders are requested to submit price – bid (Schedule – D) on-line only and not to

submit the price bid in physical form. This is mandatory. If price bid is submitted in

physical form, same will not be opened and only on-line submitted price bid will be

considered for evaluation. Further if the quantity quoted differs in any of the technical

bid forms and in price bid forms, it is discretion of Superintending Engineer, PGVCL to

consider the quoted quantity.

Any technical questions, information and clarifications that may be required pertaining to

this inquiry should be referred to The SUPERINTENDING ENGINEER, PASHCHIM GUJARAT

VIJ COMPANY LTD., CIRCLE OFFICE, SURENDRANAGAR-363035. PGVCL reserves the right

to reject any OR all tenders without assigning any reasons thereof.

Tender fee plus GST (Non-refundable) as notified in the tender notice should invariably

be paid by way of Demand Draft / Banker’s Cheque; otherwise offer will be ignored out

rightly. Indian Postal Orders (IPO’s) & Cheques are not acceptable. Demand Draft

should be in the name of “Paschim Gujarat Vij Company Ltd.”, Payable at

surendranagar. (Tender fee will be accepted in cash upto Rs. 10,000/- only at PGVCL

Circle office, surendranagar cash counter during working days between 11.00 AM to

02.00 PM and on working Saturday between 11.00 AM to 12.30 PM)

The tender fee is Non-refundable under normal circumstances. However, if PGVCL

decides to scrap/ cancel the tender, by one or another reason, in which bidders are not

responsible for cancellation / scrap of tender, in such case tender fee may be refunded

without GST to bidder(s), at sole discretion of PGVCL.

2. EARNEST MONEY DEPOSIT: (E.M.D.)

Tenderer has to pay EMD as mentioned in the tender notice.

The EMD is payable by Demand Draft / Banker’s Cheque in favour of the Paschim

Gujarat Vij Company Ltd. of any Scheduled / Nationalized Banks in surendranagar. It

can also be furnished by way of an irrecoverable Bank Guarantee from any

nationalized Bank in a standard format prescribed by PGVCL (Format given in this

tender document). Cheques are not acceptable. CORPORATE BANK GUARANTEES

The validity of the Bank Guarantee for EMD should be for a period of at least 7 (Seven)

Months from the last date of submission of tender.

If the EMD amount is more than Rs. 1 lakh, it should be paid either by demand draft

or Banker’s cheque or pay order or Bank Guarantee. Otherwise it should be paid

either in cash (upto Rs. 10,000/- only) at the office address specified in the tender

document or by Demand Draft or Banker’s Cheque or pay order only. Payment of

EMD by RTGS/NEFT/online shall be encouraged.

No Interest will be allowed against payment of E.M.D.

EMD will be forfeited if (i) The tender, which it covers, is withdrawn during the validity

of the offer or (ii) the Tenderer fails to furnish / deposit the Security deposit towards

Execution Period as per Condition of contract clause no. 2.0.

The EMD of unsuccessful tenderer beyond L3, if paid will be returned promptly on

submission of application and original Money Receipt. The EMD will be returned to

the successful tenderer and remaining unsuccessful tenderer after successful

tenderer furnishes the Security Deposit for performance and duly enters in to the

contract. If he fails to furnish the SD or to execute the contract for the work offered

to him, his EMD shall be forfeited and the tenderer may be disqualified from

tendering for further work.

EMD will be returned to the successful Bidders, only on their submission of Security

Deposit towards execution period against LOA released on them.

If the successful bidder fails to submit a Security Deposit within 15 days from the date

of LOA of the contract or fails to sign the contract agreement then the EMD amount

will be forfeited in favour of PGVCL without any notice or and action for “Stop deal”

will be initiated as decided by tender inviting authority.

Performa of R.T.G.S. Details:-

Sr.No. Particulars Requisite Details

1 Name of Bank State Bank of India.

2 Name of Branch Vadipara, Surendranagar.

4 IFSC Code SBIN0060101.

5 PGVCL CIRCLE OFFICE

Name of Account

SURENDRANAGAR SUPDT. ENGG

Terms and Conditions

1. Price Should be quoted FOR destination, PGVCL, Circle office Surendranagar.

2. Material supply within 15 days from the receipt of Work order from this office.

3. Payment Terms: Payments are payable monthly against advance stamp receipt.

4. The bidders should thoroughly read all the following clauses before submitting

their tender. The original copy of the Commercial terms and conditions duly signed,

stamped with company’s seal must be submitted along with the bid. Bidders should submit

the required documents with page no. & sequence as per Check. This is mandatory.

5. PRICE EVALUATION: No price preference shall be given on any account. Price will evaluated

on lowest on total for all items for single quantity. PGVCL’s decision shall be final and binding

on all the parties.

6. Security Deposit: The bidders whose tender is accepted shall have to pay 10% as security

Deposit of the of Order cost, in Cash/D.D within 7 days from the receipt of the LOI before

placing order. In case contractor fails to pay up the security Deposit within the specified time,

his earnest money will be forfeited without issuing any notice. The same will be refundable

warranty is over and on receipt of No Objection Certificate from our Technical Section

section, Surendranagar Circle, and PGVCL.

7. PERFORMANCE BANK GUARANTEE: The performance bank guarantee, amounting to 10% of

the order value shall be furnished in B.G (Bank Guarantee) from scheduled bank approved

by government. The Performance guarantee shall be furnished by supplier for satisfactory

performance of Cordless telescopic pole saw for tree treemming which should be valid

up to warranty /guarantee period from the date of commissioning. The bank guarantee

should be executed on the standard form prescribed by the P.G.V.C.L. In case of bank

guarantee the supplier should undertake to renew the guarantee at least one month before

the expiry of the validity date, failing which the P.G.V.C.L will be at liberty to encash the bank

8. POST TENDER CORRESPONDENCE / ENQUIRIES: Any correspondence or enquiry subsequent

to opening of Technical and Commercial bids is not desirable, if the same is indulged into, it

will be considered for disqualifying the tender. The Bidders will be required to abstain from

pursuing / canvassing the matter, directly or indirectly with any Officers of PGVCL, as

otherwise the same would also amount to disqualification of the tender.

9. The purchaser (i.e. PGVCL) shall have the right to make any changes, additions / deletions or

modifications in any terms/ conditions of the tender and/ or specifications as may be

deemed necessary by PGVCL at its sole discretion at any time before the due date of opening

10. PGVCL does not accept the conditions of any Bidders. It will be ignored without any

reference; hence bidders should withdraw such printed conditions if they have Any.

11. Revision of prices or any commercial terms affecting the price after opening of technical bids

shall not be considered and will be ignored.

12. OTHER CONDITION OF SUPPLY: PGVCL/GUVNL (Formerly GEB) General Conditions of

contract will apply to all supply to contracts and supplier will be deemed to fully aware of

PGVCL/GUVNL (Formerly GEB) general conditions of contract for the supply of plant

equipment and materials except the conditions modified in this commercial terms and

conditions and any ignorance of these conditions will not exempt supplier from their liability

to abide by the same. Copies are available from PGVCL Office.

13. ARBITRATION: dispute, difference, controversy or claim between the Parties arising out

of or relating to this contract with reference to the construction, interpretation, breach,

termination or validity thereof (hereinafter referred as "the Dispute") shall, upon the

written request of either Party be referred to the authorized representatives of the

Disputing Parties for resolution. The authorized representatives shall promptly meet

and attempt to negotiate in good faith a resolution of the Dispute within thirty days of

the service of the request.

If the Parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (1) of Clause, arising under or in connection with the

present agreement, the same shall be referred to the Arbitration Centre (Domestic and

International) High Court of Gujarat at Ahmedabad ("the Centre" for short), currently

functioning in the High Court Complex, Sola, Ahmedabad for appointment of

arbitrator and thereupon, the Centre shall appoint a sole arbitrator and conduct the

arbitration proceedings in accordance with its rules. If the parties unanimously agree

to appoint three arbitrators, then in that case, each party shall appoint one arbitrator

from the panel of arbitrators of the Centre, and the Centre shall appoint the third

arbitrator , who will act as the Presiding Arbitrator. Such arbitration shall be the sole

and exclusive remedy between the parties for all disputes arising under or in connection

with this agreement. The arbitration shall take place at the Arbitration Centre,

Ahmedabad, High Court Complex, Sola, Ahmedabad, Gujarat, in accordance with the

provisions of the Arbitration and Conciliation Act, 1996 as amended from time to time,

and the proceedings shall be conducted in English. The arbitration award shall be final

and binding on the parties.

14. JURISDICTION: All questions, disputes or differences arising under out of or in connection

with the Tender / Contract if concluded shall be subject to the exclusive jurisdiction of the

court under whose jurisdiction the place from which the tender / Acceptance of tender is

issued, is situated i.e. Surendranagar.

15. PGVCL reserves the right to cancel any or all the offers / bids or to accept any offer without

assigning any reasons. Also in case PGVCL finds that there is an attempt of cartel in the prices,

PGVCL Reserves the right to consider or reject any or all the parties offers without assigning

Any reasons thereof.

16. PGVCL reserves the right to increase or decrease the quantity against each item/s while

placing the order.

17. If the Bidders fails to pay the Security Deposit or defaults in execution of the Orders placed

or If PGVCL suffers any financial loss due to this, then PGVCL will be at liberty to adjust the

amount from other orders of the same firm or by enchasing the Bank Guarantee.

18. Please note that any additional conditions / deviations, if any, found in the Commercial terms

& conditions then the Price Bids of such bidders will not be opened and no further

correspondences in the matter will be allowed.

19. The successful tender shall have to execute a stamped agreement on non-Judicial Stamp

Paper of Rs.300/-, and bond on non-judicial stamp paper of RS 300, duly notarized in the

standard form of the Company and will have to sign the contract Booklet Viz. TENDER AND

CONTRACT FOR WORKS “at his own cost before commencing the work. In case partnership,

firm’s necessary partnership record will have to provided verification authority to sing the

bills, measurement and enter in to contract as well as corresponds with the Company

wherever required necessary power of attorney will have to be produced especially (If

require). When the partnership deed is silent on the point of authority to deal with the

Company. If the contractor happens to be a sole trader, then he will have to produce on

affidavit made before Magistrate to that effect.

20. In case of partnership Firm/Company notarized copy of power of attorney in favor of a

person authorized to sign tender document & submit partnership deed/mom copy with the

21. Contractor shell put up a bill in three copy with paid GST challan copy of previous month and

advance stamp receipt. The payment will be paid as per availability of fund. For any type of

delay, no interest will be paid in any case. PGVCL GST no 24AADCP1453C1ZZ must be indicate

in all invoice. Also contractor/supplier has to put up the bill in VMS system with their user

name as PAN No & Pwd is Myinvoice@123

22. The undersigned reserves the right to accept any or reject any or all quotations without

assigning the reasons thereof.

23. Income tax (TDS), GST (TDS) and CESS whenever applicable will be deducted/recovered as

per Govt. rules and regulation. All new taxes will be applicable as per Govt. rules.

24. For any dispute court jurisdiction will be Surendranagar.

25. You have to execute an agreement on stamp paper of Rs 300/- and indemnity bond on stamp

paper of Rs 300/- before commencement of work starting the mater conversing that any

accident to the contractors, staff or any person either fatal or non-fatal due to non-observing

of safety measure PGVCL should not be responsible.

26. If party possesses GST registration No. on their name on which work order issued, then GST

will be reimbursed to contractor on production of proof for payment made to concern

Department for particular work, up to satisfaction of officials of PGVCL. However, there

would be total responsibility of contractor for any none or partial payment of service tax as

per rules of concerned Government Department. however, this may be noted no any type of

penalty of GST will be reimbursed during or after completion of contract. New tax rules as

per Govt. will be applicable as per rules.

Superintending Engineer

PGVCL, Circle office,

PASCHIM GUJARAT VIJ COMPANY LTD.

CIRCLE OFFICE, SURENDRANAGAR

TENDER FOR BATTERY OPERATED CORDLESS TELESCOPEIC POLE SAW FOR TREE

TREEMMING FOR PGVCL OFFICES UNDER SURENDRANAGAR CIRCLE.

Price per unit (include

Sl. No. Make of PC

BATTERY OPERATED CORDLESS TELESCOPEIC POLE

1. SAW FOR TREE TREEMMING AS PER TECHNICAL

Superintending Engineer

PGVCL, Circle office,

(DECLARATION IN REGARDS TO NO CRIMINAL OFFENSE / NO PENDING

CIVIL SUITE &THEREOF)

I/We solemnly declare that there is no criminal offense and or no pending civil suite

before the court filled by PGVCL or other subsidiary company of GUVNL against

M/s__________________________________________and their proprietor / any

partner / any directors of the firms/Agencies/company’s. (Strike out which is not

(UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS

DEALING/BLACK LIST & THEREOF)

____ authorized signatory of

M/s__________________________________________and their proprietor / any

partner / any directors of the firm is not stop deal and/or banned for business

dealing and/or black listed by GUVNL and/or their any subsidiary company viz.

GSECL/GETCO/ DGVCL/ MGVCL/UGVCL/PGVCL.

I/we take the oath and solemnly declare that, the above particulars furnished by

me/us (on behalf of the Firm/Agencies/ Partner / Proprietor /Director of companies,

are correct and that I/we have not concealed or misrepresented any facts.

Seal of the Firm

Signature of the Tenderer

PASCHIM GUJARAT VIJ.CO.LTD

CIRCLE OFFICE , SURENDRANAGAR.

Special Condition:

If in any Company the interest of any employees of the Paschim Gujarat Vij.Co.Ltd or his Relative as * *

defined in section VI of the company’s Act 1956 is 10 % or more. PGVCL will not deal with such company

at all, Tender therefore must specially disclose this fact in his bid, Non discloser of such facts would

disqualify the tenderer from further dealing with PGVCL

Section : meaning of relatives.

A person shall be deemed to be relatives of another if and only if: -

(a) They are member of Hindu undivided family or

(b) They are husband and wife or

(c) The one is related to the other in the manner indicated in Schedule IA

List of relatives.

2. Mother (Including step mother)

3. Son (Including step mother)

5. Daughter (Including step daughter)

6. Father’s father

7. Father’s mother

8. Mother’s mother

9. Mother’s father

11. Son’s son’s wife

12. Son’s daughter

13. Son’s daughter husband

14. Daughter’s husband

15. Daughter’s son

16. Daughter’s son’s wife

17. Daughter’s daughter

18. Daughter’s daughter’s husband

19. Brother (Including step brother)

20. Brother’s wife

21. Sister (Including step brother)

22. Sister’s husband.

(Ref: Circular no Sp/As/15914 Dated 9th Sep’87issued by Chief Engineer( Material) Baroda)

TENDERER MAY GIVE THEIR SPECIFIC CLARIFICATION TO ABOVE CLAUSE HERE UNDER.

Signature of Contractor/ Tenderer

With Rubber Stamp