Appointment of an Event Management Agency to organise National Conference of Controllers of Legal Metrology in Goa on 16/10/2025

Amount

Developing overall Concept & Content generation, Designing Artwork on the said content. The concept designs and matter shall be utilised for developing all required creative for branding, print, digital, electronic and social media advertising, Information Booklet, etc.

Planning the entire event flow and event structure to suit the requirement of the event.

Arrangement of Transportation for the pick up and drop of the delegates from the airport and all the logistic requirements of the event. Including local travel. Vehicles to be arranged for 3 days which will be available round the clock along with well trained and well mannered drivers. For 100 Delegates a) Cars b) Setting up Dedicated transportation back end team with coordinators for entire management and logistic assistance for all the delegates for a smooth operation.

Arrangement of site seeing for the delegates on the day of the arrival , a day prior to the conference which is on 15th october 2025

Providing accommodation for the Delegates in 5 star property in and around Panjim along with all necessary required arrangements. Includind rooms for the VVIP Details: 100 Rooms With welcome and Checkin assistance. Duration : 2 Days & 2 Nights Chekin on 15th October and Checkout on 17th October 2025

Banquet Hall for the conference and Gala dinner for 2 days. 15th October for setup and 16th october for the main event. Banquet Hall for the dinner on 15th October

Arrangement of Meals as per the following requirment - High Tea : 100 nos On 15th October - Dinner : 100 nos On 15th October - Breakfast : 100 nos On 16th October - Tea & Snacks : 200 nos On 16th October - Lunch : 200 nos On 16th October - High Tea : 200 nos On 16th October - Dinner : 130 nos On 16th October - Breakfast : 100 nos On 17th October

Welcoming the delegates with serenators and Garlands

Setting up Information Counters/Help Desks at the Hotel with necessary furniture and requirements which includes 01 table and 02 chairs wt,. Along with 2 trained executives for assistance.

Branding, photo ops, Gates & Installations a) Standees : Providing Standees, to be displayed at different locations – Venue, Offices,(Superior quality Standee made of polyster banner matt, mounted on MS Tube frame stand) b) Welcome Wall / Photo op: Creation of Welcome Wall, incorporating the traditional Goan art & craft combined with the event concept. To be installed at the Venue. c) Customized Entry Box Gates.

Providing an entire setup for the conference in a banquet hall with stage, lights, sound, Sceens, tables, chairs etc as per the requirement. For 1 days Stage with Carpeting & skirting . Size : 20ft X 16ft Backdrop Stage wings Stage décor Stage production Podium Samai ( Lamp ) Raiser on Stage Steps

Light, Sound, Generator Palco Lights for backdrop uplighting QTY 16 LED Parcans for Arch lighting QTY 8 LED Parcans for facelight QTY 8 Warm COB LED Lights QTY 12 Sharpy QTY 10 Light Mixer QTY 1 T-Truss QTY 4 D&B v-series tops or similar QTY 8 D&B b22 subs or similar QTY 4 Stage Monitors JBL or similar QTY 6 Mic Stands (Big, Small) QTY 14 Lapel Microphpone QTY 2 Head Mic QTY 2 Di BoxQTY 6 Condenser Mic (Table, Djembe, Drums) QTY 12 Clip-On Mic (Flute, Saxophone, Violin)) QTY 4 SM58 Mic QTY 6 Keyboard Stand QTY 2 SQ7 Digital Sound Mixer QTY 1 Generator - 125 KVA (per 8 hour shift) with Back-up Generators Digital Audio Mixer with 5-6 Video Camera Input and Output QTY 1 Podium Mics QTY 2 Cordless Mic QTY 6 Dj/Sound Operator QTY 1 Coller mikes QTY 6 LED Screen: Installation of LED Screen 400 sqft Console for live mixer and sound and light QTY 1 Necessary wire Managers for all wirings Sound Engineer QTY 1 Light Technician QTY 1 Stage Hands QTY 1 Electrician QTY 1

Ambience lighting and general illumination at the venue and at the entrance shall be provided as per the requirements.

Flower Décor , Bouquets and mementos. a) Flower Décor for the podium, Center tables and as per requirement. b) Providing bouquets for the VIPs c) Providing Goa themed mementos for the dignitaries, speakers and delegates.

Arranging a Networking Gala Dinner for all the delegates with stage , lights, sound, performances, entertainment etc. With special performances by Goan artists.

Cultural performances and entertainment for 16th October

Arrangement of a Compere to host the formal function and the Gala Dinner

Manpower Arrangements: a) Female Ushers b) Coordinators for the event

Photography & Videography of the event.

Providing Hampers: containing handicraft items, Bag etc. to the visiting delegates as souvenirs. QTY. 150

Stationary: Baggage tags, Lanyards, broachers, booklets, files.

Alica Purple Advertising Pvt Ltd (BID ID -52972)