Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad City.

6.1.9 Sealing, Marking and Submission of Technical Bid .....................................................

Annexure B: Commercial Bid Format & Instructions .........................................

Specification & General Condition of Civil Work .................................................

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

IMPORTANT DATES

Request for Proposal (RFP) for Selection of Implementation Agency

for Construction of MDM Sheds at Nirnaynagar and Gujarat Housing

Board Primary School of Ahmedabad Municipal School in Ahmedabad

1. Contract Period 120 Days

Scope – 2 Schools

Selection of Implementation Agency for Construction of

2. Delivery MDM Sheds at Nirnaynagar and Gujarat Housing Board

Primary School of Ahmedabad Municipal School in

Ahmedabad City.

3. Nagar Prathmik Shikshan Samiti Ahmedabad_MDM

Shed RFP_Re-01/2026-27

4. Pre-Bid Meeting Date 04/05/2026, 15:00 Hrs.

5. Online Price Bid Submission Date

(At https://www.tender.nprocure.com.only)

6. Physical Proposal Submission (In Hard Copy with Bid Fee, EMD and other eligibility

documents by Hand or Couriers)

7. Proposal Opening (Un-priced bid) 12/05/2026 up to 15:00 Hrs.

8. Date & Time of opening of Price Bid Will be intimated to the qualified bidders later.

Municipal School Board Office

Venue of Pre-Bid Meeting, opening of School Board Bhavan, Near Navrangpura Multilevel

Technical & Commercial Bid/s Parking, Navrangpura Char Rasta, Ahmedabad, Gujarat-

Rs. 1,000/- (Rupees One Thousand only) in form of DD

Bid Processing Fees

10. in favor of Chairman, Nagar Prathmik Shikshan Samiti,

(Non - refundable)

Ahmedabad at Ahmedabad from Nationalized or

Scheduled Banks except Co-operative Banks.

Rs. 45,000/- (Rupees Forty-Five Thousand only) in form

of Demand Draft

11. Bid security (EMD) in favor of Chairman, Nagar Prathmik Shikshan Samiti,

Ahmedabad at Ahmedabad from Nationalized or

Scheduled Banks except Co-operative Banks.

Email ID: [email protected]

12. AMC School Board Contact email ID

[email protected]

nProcure Portal, Website of Municipal School Board,

13. RFP Document Available at

NOTE: Please address all queries and correspondence to:

Administrative Officer,

Nagar Prathmik Shikshan Samiti Ahmedabad

School Board Bhavan, Near Navrangpura Multilevel Parking,

Navrangpura Char Rasta, Ahmedabad, Gujarat-

E-mail: [email protected], [email protected]

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

Ahmedabad Municipal Corporation School Board (Nagar Prathmik Shikshan Samiti Ahmedabad) invite

proposals for Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM

Sheds at Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in

Ahmedabad City the Authority will enter into agreement with the Successful Bidder selected in accordance

with this RFP. The agreements will be in the format specified by the Authority.

Only the bidders matching the pre-qualification criteria will be selected for further evaluation. The bidders

are required to meet the minimum threshold limit for technical evaluation mentioned herein, post which

their financial bid will be reviewed. The proposal with the lowest cost will be awarded the contract.

The Bidders are required to meet the minimum threshold technical and financial capability criteria, as

stated in the Notice Inviting Tenders (“NIT”) advertisement published in the local & National newspapers

and as provided herein. Pursuant to that, the Bidders would be evaluated on the basis of detailed technical

and financial proposals and qualify for undertaking the Project as set out in this RFP.

The RFP document contains information about the Project, bidding process, proposal submission,

qualification and financial proposal requirement. Proposal in the form of BID is requested for

the item(s) in complete accordance with the documents/attachments as per following guidelines.

Instruction to the bidders for bid submission:

 Tender documents are available only in electronic format which Bidders can download free of cost from

the website https://tender.nprocure.com/ and https://www.amcschoolboard.org/

 Bidder shall upload their financial bid on https://tender.nprocure.com/

 Bidder shall submit technical proposal (both at https://www.amc.nprocure.com and in hard copy) with

eligibility documents, non‐refundable bid processing fees bid fee and bid security EMD in separate

sealed envelopes super scribed with title and packaged all together in big envelope with tender number

to Nagar Prathmik Shikshan Samiti Ahmedabad Office.

 The bid shall specify time schedule of various activities.

 Bids complete in all respects should be submitted on or before the BID DUE DATE.

 Services offered should be strictly as per requirements mentioned in this Bid document.

 Please spell out any unavoidable deviations, Clause/ Article‐wise in your bid under the heading

 Once quoted, the bidder shall not make any subsequent price changes, whether resulting or arising out

of any technical/commercial clarifications sought regarding the bid, even if any deviation or exclusion

may be specifically stated in the bid. Such price changes shall render the bid liable for rejection.

However, Nagar Prathmik Shikshan Samiti Ahmedabad reserve the right to revised financial offer.

 Bidders who wish to participate in this bid will have to register on https://amc.nprocure.com. Further

bidders who wish to participate in online bids will have to procure Digital Certificate as per

Information Technology Act 2000 using which they can sign their electronic bids. Bidders can procure

the same from (n) code solutions – a division of GNFC Ltd., or any other bidder licensed by Controller

of Certifying Authority, Govt. of India. Bidders who already have a valid Digital Certificate need not

procure a new Digital Certificate.

 In case of any clarifications required, please contact on email ID of Nagar Prathmik Shikshan Samiti

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

SECTION: 1 PROJECT PROFILE

1.1. Introduction and Background

The Ahmedabad Municipal Corporation (AMC) School Board is dedicated to improving the overall

infrastructure and quality of education in its municipal schools. One of the key components of student

welfare in government schools is the effective implementation of the Mid-Day Meal (MDM) Scheme, which

aims to enhance nutritional support and promote school attendance among children from economically

weaker sections.

Recognizing the importance of providing a clean, safe, and comfortable environment for students to

consume their meals, the AMC School Board has initiated a project to construct dedicated Mid-Day Meal

(MDM) Sheds at Nirnaynagar and Gujarat Housing Board Primary municipal schools in Ahmedabad city.

These structures will serve as sheltered dining spaces that protect students from adverse weather

conditions and ensure hygienic conditions during meal distribution.

Through this Request for Proposal (RFP), the AMC invites eligible and experienced agencies to participate

in the selection process for the “Construction of MDM Sheds at Nirnaynagar and Gujarat Housing Board

Primary School” The selected Implementation Agency will be responsible for the design, supply of

materials, and execution of MDM Sheds, including all associated civil, structural, and electrical works, in

accordance with the technical and safety standards prescribed by the Corporation.

This initiative is a step forward in AMC ongoing commitment to strengthen the foundational

infrastructure of its schools and enhance the learning experience and health of its students.

1.2. Project Summary

The Ahmedabad Municipal Corporation (AMC) School Board is committed to enhancing the quality of

infrastructure across its municipal schools to ensure better learning environments and holistic

development for students. As part of this ongoing mission, the current project focuses on strengthening the

Mid-Day Meal (MDM) infrastructure by constructing dedicated MDM Sheds at Nirnaynagar Primary

School and Gujarat Housing Board Primary School across AMC-run schools in Ahmedabad city.

The core objective of this initiative is to create safe, hygienic, and weather-resistant spaces where students

can comfortably consume their mid-day meals. These MDM Sheds will play a vital role in maintaining

cleanliness and order during meal distribution while also supporting the health and nutritional well-being

of students—key factors in boosting academic performance and reducing drop-out rates.

Each selected school will receive a standardized MDM Shed tailored to specific site conditions. The scope of

work under this project includes:

 Construction and installation of MDM Sheds using durable, weather-resistant, and easy-to-

maintain materials.

 Civil foundation work, where required, including plinth and flooring.

 Roofing and structural steel framework to ensure strength and longevity.

 Drainage provisions to manage wastewater and maintain sanitary conditions.

 Allied civil and electrical fittings including lighting, fans, water outlets, or other necessities

based on site assessments.

All installations will comply with applicable building codes, safety norms, and health standards. The

implementation agency selected through this RFP will be responsible for end-to-end execution—including

site survey, design, procurement, fabrication, installation, and final handover.

This infrastructure intervention supports AMC’s broader vision of delivering quality public education while

ensuring student welfare, health, and dignity through improved nutrition delivery mechanisms.

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

SECTION 2: ELIGIBILITY CRITERIA

The bidder must possess the requisite experience, strength, and capabilities in providing services necessary to

meet the requirements as described in the RFP document. Keeping in view the complexity and volume of the

work involved, following criteria are prescribed as the eligibility criteria for the bidder interested in undertaking

The bidder must also possess technical know-how and financial ability that would be required for

implementation of scope of work described in this RFP as per Nagar Prathmik Shikshan Samiti Ahmedabad’s

requirement for the entire contract duration.

1.1. Pre-Qualification (PQ) Criteria

CAS Documentary Evidence to be

Description Minimum Requirement

1.1 At least three (3) similar projects not less than  Copy of work order/Copy of

of 40% of Project cost – 6 Lacs. Contractual agreement with

OR client/Copy of work

two (2) similar projects not less than of 50% of

Completion Certificate

Project cost – 7.5 Lacs.

OR  Client certificate/Performance

one (1) similar project not less than of 80% of letter from client/Proof of

Bidder’s Project Cost – 12 Lacs. payment in form of invoice or

Experience payment received ledger

Note: Definition of a Similar Project: The Bidder must Similar

works means should have constructed Building work or MDM certificate by CA.

Shed, or Any other RCC or Steel structure with RCC work of

having RCC Columns, Beams & Slab including infrastructure, in Note: The document should clearly specify

last seven years ending on 31.03.2025. (Experience of having

the project title, nature of work, detailed

successfully completed similar of work as a prime contractor

only) to schools/Central Government/State Government/Urban scope of work, contract value with payment

Local Bodies (ULBs)/Public Sector Undertakings (PSUs) in terms, and commencement date with

India.) milestones, serving as the official

specification for the project.

2.1 Turnover  Copy of audited Balance Sheet

The Bidder should have average annual

turnover of at least Rs. 4.5 Lacs from last three  Copy of Audited Profit & Loss

financial years ending 31 March 2025, i.e. (FY statements for each of the last

2024-25, FY 2023-24 and FY 2022-23). 3 financial years as on 31st

PQ 2 Financial  Certificate from the statutory

Capability auditor / Charted Accountant

(CA) clearly specifying the

annual turnover for each of the

last 3 financial years as on 31st

March 2025 on CA letter head.

(Note: Please ensure that all

documents for the following fiscal

years are submitted: FY 2024-25, FY

The Bidder should:  Self-declaration by the Bidder

duly signed and stamped by

3.1 Not have been blacklisted by Central the authorized signatory in in

Government / Any State Government / Urban format described in RFP.

PQ 3 Mandatory Local Body (ULB) / PSU in India as on the date

Undertaking of bid submission.

3.2 Not be insolvent, in receivership, bankrupt or

being wound up, not have its affairs

administered by a court or a judicial officer, not

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

CAS Documentary Evidence to be

Description Minimum Requirement

have its business activities suspended and must

not be the subject of legal proceedings for any of

the foregoing reasons.

3.3 The bidder should have at least one office in

Ahmedabad/ Gandhinagar and preferably

support centers/ logistics for the entire state. If

the Bidder is not having any office in

Ahmedabad/ Gandhinagar, then bidder should

submit a letter of undertaking to open the office

in Gujarat within 15 days from the date of issue

of work order if he is awarded the work

3.4 Not have their directors and officers convicted

of any criminal offence related to their

professional conduct or the making of false

statements or misrepresentations as to their

qualifications to enter a procurement contract

within a period of three years preceding the

commencement of the procurement process or

not have been otherwise disqualified.

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

SECTION 3: EVALUATION OF BID

3.1. Bid Submission

 The financial bid must be submitted online on https://amc.nprocure.com. It should not be sent

physically, if submitted physically the bid shall be rejected.

 The Technical Bid must be submitted in hard copy to Nagar Prathmik Shikshan Samiti Ahmedabad,

strictly by Postal Speed Post or Registered Post or in person by the representative of the bidder.

Documents received in any other manner or mode (like email) will not be considered.

- Envelope 1: RFP Document fee (original DD) & Bid Security/Earnest Money Deposit (EMD) (original

- Envelope 2: Documents for Pre-Qualification Eligibility, including all annexures specified in the RFP,

accompanied by a pen drive containing soft copies of all the documents.

3.2. Evaluation Process

3.2.1 Stage 1: Pre-Qualification Evaluation

i. AMC School Board shall validate the - “RFP Document fee & Bid Security/Earnest Money Deposit

ii. AMC School Board shall open the bid and check the bidder’s eligibility as per the “Pre-

Qualification Criteria”. Each of the Pre-Qualification condition mentioned in above Section is

MANDATORY. In case, the Bidder does not meet any one of the conditions, the bidder shall be

iii. Technical and Financial bids for those bidders who don’t pre-qualify will not be opened.

3.2.2 Stage 2: Technical Evaluation

i. The technical evaluation will be conducted based on the results of this testing to ensure compliance

with the specifications outlined in the evaluation criteria.

ii. The price bid will be opened only for those bidders whose pass The PQ Stage the Authority. Only

these bidders will proceed to the next stage of the evaluation, i.e., the financial evaluation. The

Authority reserves the right to disqualify any bidder whose samples fail to meet the required

3.2.3 Stage 3: Financial Evaluation

i. The financial bid will be opened for only those bidders who passes the stage 1 and stage 2 of bid

sand time. They will be reviewed to determine whether the financial bids are substantially

responsive or not. Bids that are not substantially responsive are liable to be disqualified at

Authority’s discretion.

ii. Financial Bids that are not as per the format provided in the RFP shall be liable for rejection.

iii. The bidder with least price (L1) shall be declared as a winning bidder and shall be awarded with

iv. If L1 bidder fails to submit the Performance Bank Guarantee (PBG) and align the agreement as per

the timelines defined in this RFP, L2 bidder will be invited for negotiations. In this case, L2 bidder

will be asked to match the prices of L1 bidder. Final decision of awarding the project to L2 bidder

will depend upon the mutually agreed price between both the parties (bidder and Authority).

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

3.2.4 Rights to Accept/Reject any or all Proposals

Nagar Prathmik Shikshan Samiti Ahmedabad reserves the right to accept or reject any proposal, and to

annul the bidding process and reject all Bids at any time prior to award of Contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected bidder or

bidders of the grounds for Nagar Prathmik Shikshan Samiti Ahmedabad’s action.

3.2.5 Notifications of Award and Signing of Contract

i. Prior to the expiration of the period of proposal validity, the bidders will be notified in writing

through or email that its proposal has been accepted.

ii. The notification of award (LOI/LOA/Purchase Order) will constitute the formation of the Contract.

Upon the Bidder’s executing the contract with Nagar Prathmik Shikshan Samiti Ahmedabad, it will

promptly notify each unsuccessful bidder and return their EMDs.

iii. At the time Nagar Prathmik Shikshan Samiti Ahmedabad notifies the successful Bidder that its bid

has been accepted, Nagar Prathmik Shikshan Samiti Ahmedabad will send the Bidders the Pro

forma for Contract, incorporating all clauses/agreements between the parties. Within 15 days of

receipt of the Contract, the successful Bidder shall sign and date the Contract and return it to

Nagar Prathmik Shikshan Samiti Ahmedabad.

i. Any conditional bid would be rejected.

ii. If the Bidder does not accept the error correction, its Bid will be rejected and EMD may be forfeited.

iii. Bidder must attach valid documents in support to their Pre-Qualification and Financial, Technical

capabilities/strength, as mentioned above. Without proper supporting documents, the Bid

proposals are liable to be rejected.

iv. Kindly note that the indicative/estimated quantity provided in the RFP would be used for evaluation

purposes; however, the payment would be done on actual usage basis.

v. Joint Venture is not allowed.

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

SECTION: 4 SCOPE OF WORK

The Ahmedabad Municipal Corporation (AMC) School Board has identified 2 schools (Nirnaynagar Primary

School and Gujarat Housing Board Primary School) for the construction of Mid-Day Meal (MDM) sheds.

The aim of this initiative is to provide a safe, hygienic, and environment-friendly space within the school

campus for students to consume their mid-day meals. This scope outlines the responsibilities and

expectations from the selected bidder for the execution of the project.

1 School Selection and Site Survey

 Nirnaynagar Primary School and Gujarat Housing Primary School where MDM sheds are to be

 The selected bidder shall conduct a comprehensive site survey and feasibility assessment for each of

the identified schools.

 The bidder must submit a detailed site survey and feasibility report for all selected schools within

working days from the date of issuance of the school list by AMC.

 Bidder has to arrange Electricity & Water Supply by their Own.

2 Design and Drawing Implementation

 AMC School Board will provide standardized structural drawings and specifications for the MDM

shed construction.

 The selected bidder must strictly follow the provided drawings, design, and use the same materials

and structural dimensions as approved by AMC.

 No deviation in material quality, structure type, or dimensions will be permitted unless explicitly

approved in writing by AMC.

3 Construction Work

 The MDM shed should be constructed within the school premises, ensuring minimum disruption to

regular school activities.

 Construction must use durable, weather-resistant, and eco-friendly materials, and adhere to the

technical specifications provided in the Request for Proposal (RFP).

 Work must include site leveling, foundation, structural erection, roofing, flooring, drainage, and

finishing as per approved designs.

4 Pre-Construction and Work Coordination

 The selected bidder must notify AMC School Board prior to initiating work at any school site.

 All construction activities must be scheduled and coordinated in consultation with the school

authorities and SSA engineers.

 Bidder has to arrange Electricity and water supply by their own.

5 Progress Monitoring and Reporting

 The bidder have to submit weekly reports to the AMC School Board, including detailed photographic

evidence of all BOQ item-wise activities, along with status updates and any issues encountered at

any stage of the work.

 The bidder shall inform the concerned authority and AMC/SSA engineers prior to the

commencement of work and during ongoing execution stages, ensuring proper photographic

documentation at each stage of activity.

 Regular site inspections shall be conducted by AMC engineers to monitor quality, safety, and

compliance with the approved design and specifications.

6 Completion and Handover

 Upon completion, the site must be cleaned and cleared of debris.

 The bidder must submit a completion report for each site, including final photographs and

confirmation of compliance with design and quality standards.

 Satisfactory certificate from Principal of school and SSA Civil Engineer must be obtain after finished

work. All certificates must be submitted to administrative officer.

 Final inspection and acceptance will be done by AMC before formal handover.

 Satisfactory certificate from Principal of the school must be obtained after finished worked. All

certificates must be submitted to administrative officer.

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

 Satisfactory certificate from SSA Civil Engineer must be obtained after finished worked. All

certificates must be submitted to administrative officer.

7 Work Inspection

 The Engineer-In-Charge shall have full power and authority to inspect the work at any time

wherever in progress either on the site or at the Contractor's or any other manufacturer's workshop

or factories wherever situated and the Contractor shall afford to Engineer-In-Charge every facility

and assistance to carry out such inspection, Contractor or his authorized representative shall, at all

time during the usual working hours and all times when so notified, remain present to receive

orders and instructions.

 Orders given to Contractor's representative shall be considered to have the same force as if they had

been given to the Contractor himself. Contractor shall give not less than ten (10) days’ notice in

writing to the Engineer-In-Charge before covering up or otherwise placing beyond reach of

inspection and measurement any work in order that the same may be inspected and measured. In

the event of breach of the above, the same shall be uncovered at Contractor's expenses for carrying

out such inspection or measurement.

 The material shall be dispatched from Contractor's store on site of work before obtaining approval

in writing of the Engineer-In-Charge. Contractor shall provide at all times during the progress of

work and maintenance period of proper means of access with ladders, gangways, etc. and make

necessary arrangement as directed for inspection or measurement of work by Engineer-In- Charge.

8 Defect liability

 The contractor shall guarantee the work for a period of 12 months. Any damage or defect

that may arise or that may remain undiscovered at the time of issue of Completion Certificate

connected in any way with the equipment or materials supplied by him or in the workmanship shall

be rectified or replaced by Contractor at his own expense as desired by Engineer-In-Charge or in

default Engineer-In-Charge may cause the same to be made good by other agency and deduct

expenses of which the certificate of Engineer-In-Charge shall be final from any sums that may then

or any time thereafter become due to Contractor or from his security deposit or the proceeds of sale

thereof or of a sufficient portion thereof.

 From the commencement to completion of work Contractor shall take full responsibility for the care

of the work including all temporary works and in case any damages, occur from any cause

whatsoever he shall at his own cost, repair and make good the same so that on completion, work

shall be in good order and in conformity, in every respect, with the requirements of contract and as

per the instructions of the Engineer-In-Charge.

 If at any time before the work is taken over, the Engineer-In-Charge determines that any part of the

work executed or materials used by the Contractor is defective, not in conformity with the contract

specifications, or otherwise fails to meet contractual requirements (hereinafter referred to as

‘defects’), the Engineer-In-Charge shall, as soon as reasonably practicable, issue a written notice to

the Contractor specifying the details of such defects. Upon receipt of this notice, the Contractor

shall, at his own expense and without delay, rectify or make good the specified defects.

 In case Contractor fails to do so, owner may take, at the cost of the Contractor, such stops as may in

all circumstances be responsible to make good such defects. The expenditure so incurred by owner

will be recovered from the amount due to Contractor. The decision of Engineer- In-Charge with

regard to the amount to be recovered from Contractor will be final and binding on the Contractor.

9 Power of Engineer-in-Charge to give further Instructions:

 The Engineer-In-Charge shall have the power and authority from time to time and at all times to

give further instructions and directions as may appear to him necessary or proper for the guidance

of the Contractor and the works and efficient execution of the works according to the terms of the

specifications, and the Contractor shall receive, execute, obey and be bound by the same, according

to the true intent and meaning thereof, as fully and effectively as though the same had accompanied

or had been mentioned or referred to in the specifications. No work which radically changes the

original nature of the contract shall be ordered by the Engineer-In-Charge and in the event of any

deviation being ordered, which in the opinion of the Contractor changes the original nature of the

contract, he shall nevertheless carry it out and any disagreement as to the nature of the work and the

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

rate to be paid to thereof shall be resolved.

 The time of completion of works shall, in the event of any deviations being ordered resulting in

additional cost or reduction in cost over the contract sum, be extended or reduced reasonably by the

Engineer-In-Charge. The Engineer-In- Charge's decision in the case shall be final and binding.

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

SECTION: 5 PROJECT ESTIMATE,

DELIVERABLE, TIMELINE & PAYMENT

5.1 Project Estimate

The estimated value of the MDM Shed Construction Project across 2 schools under the Ahmedabad

Municipal Corporation (AMC) School Board is 15,00,000 (including all applicable taxes).

The Authority reserves the right to evaluate the financial bids critically, and in particular, will review for

unjustified pricing, including abnormally low or high quotes that are not aligned with market standards or

the scope of work.

In such cases, the Authority may:

 Seek clarifications from the bidder.

 Reject the bid if it is found to be unreasonable, unsustainable, or non-compliant with the

procurement objectives.

 Take appropriate action as per the Government of Gujarat procurement guidelines and relevant

financial rules.

The decision of the Authority in such matters shall be final and binding on all bidders.

5.2 Project Deliverables, Timeline and Payment Process

Construction, Supply and installation must be completed within 90 Days from the date of issuance of the

work order by the respective Administrative Office.

1. Terms of Payment

The payment of bills shall be made progressively according to the rules and practices followed by the

Corporation. The progressive payment unless otherwise provided in the contract agreement or

subsequently agreed to by the parties shall be made generally monthly on submission of a bill by the

Contractor in prescribed form of an amount according to the value of the work performed less the price of

materials supplied by owner aggregate of previous progressive payments and as required by Clause

(Retention of Money) herein. All such progressive payments shall be regarded as payments by way of

advance against final payment. Payment for the work done by the Contractor will be based on the

measurement at various stages of the work, in accordance with the condition at clause (measurement of

work in progress).

2. Retention Money

The bidder’s Performance Bank Guarantee (PBG) / Security Deposit shall be retained by the AMC School

Board for a Defect Liability Period of one (1) year from the date of completion of the work. The said security

shall be released only after the successful completion of the Defect Liability Period, subject to rectification

of any defects or issues arising during this period and certification by the AMC School Board that the work

has been satisfactorily maintained.

3. Payment due from the Contractor

All costs, damages or expenses, for which under the contract, Contractor is liable to the Corporation, may

be deducted by the Corporation from any money due or becoming due to the Contractor under the contract

or from any other contract with the Corporation or may be recovered by action at law or otherwise from the

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

4. Procedure for measurement of work in progress

All measurements shall be in metric system. All the work in progress will be jointly measured by the

representative of Engineer-In-Charge and Contractor's authorized agent. Such measurements will be got

recorded in the Measurement Book by the Engineer-In-Charge or his authorized representative and signed

by the Contractor or his authorized agent in token of acceptance. If the Contractor or his authorized agent

fails to be present whenever required by the Engineer-In- Charge for taking measures for every reasons

whatsoever, the measurement will be taken by the Engineer-In-Charge or his authorized representative

notwithstanding the absence of Contractor and these measurements will be deemed to be correct and

binding on the Contractor.

5. Notice for Claim for Additional Payment

If the Contractor considers that he is entitled to extra payment or compensation or any claim whatsoever in

respect of work, he shall forthwith give notice in writing to the Engineer-In-Charge about his extra payment

and / or compensation. Such notice shall be given to the Engineer-In-Charge within ten (10) days from the

happening of any event upon which Contractor basis such claims and such notice shall contain full

particulars of the nature of such claim with full details and amount claimed. Failure on the part of the

Contractor to put forward any claim with the necessary particulars as above, within the time above

specified shall be an absolute waiver thereof. No omission by owner to reject any such claim and no delay in

dealing therewith shall waiver by the owner or any rights in respect thereof.

6. Schedule of Rate Notice

The rates quoted by the Contractor shall remain firm till the completion of the work and shall not be

subject to escalation. Schedule of rates shall be deemed to include and cover all costs, expenses and

liabilities of every description and risks or every kind to be taken in executing, completing and handing

over the work to owner by Contractor. The contractor shall be deemed to have known the nature, scope,

magnitude and the extent of work and materials required though contract documents may not fully and

precisely furnish them. He shall make such provision in the Schedule of Rates as he may consider necessary

to cover the cost of such items of work and materials as may be reasonable and necessary to complete the

work. The opinion of Engineer-In-Charge as to the item of work which are necessary and reasonable for

completion of the work shall be final and binding on Contractor although the same may be not shown on

drawings or described specifically in contract documents.

The Schedule of Rates shall be deemed to include and cover the cost of all constructional plant, temporary

work, materials, labour and all other matters in connection with each item in Schedule of Rates and the

execution of work or any portion thereof finished complete in every respect and maintained as shown or

described in the contract document or as may be ordered in writing during the continuance of the contract.

The Schedule of Rates shall be deemed to include and cover the cost of all royalties and fees for the articles

and processes, protected by letters patent or otherwise incorporated in or used in connection with work,

also all royalties, rents and other payments in connection with obtaining material of whatsoever kind for

work and shall include an indemnity to owner which Contractor hereby gives against all action,

proceedings, claims, damages, costs and expenses arising from the incorporation in or use on the works of

any such articles, processes or materials. Other Municipal or local Board charges if levied on material,

equipment or machineries to be brought to site for use on work shall be borne by the Contractor.

No exemption or reduction of custom duties, excise duties, sales tax or any other taxes or charges of the

Central or State Government or of any Local Body whatsoever will be granted or obtained and all such

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

expenses shall be deemed to have been included in and covered by Schedule of Rates. Contractor shall also

obtain and pay for all permits or other privileges necessary to complete the work. (Except GST)

The Schedule of Rates shall be deemed to include and cover risk on account of delay and interference with

Contractor's conduct of work which may occur from any cause including orders of owner in the exercise of

his powers and on account of extension of time granted due to various reasons.

For work under unit rate basis, no alteration will be allowed in the Schedule of Rates by reasons of work or

any part of them being modified, altered, extended, diminished or omitted.

7. Running Account Payment to be Regarded as Advances

All running account payments shall be regarded as payments by way of advance against the final payment

only and not as payment for work actually done and completed and shall not preclude the requiring of bad,

unsound and imperfect or unskilled work to be removed and taken away and reconstructed or rejected or to

be considered as an admission of the due performance of contract or any part thereof.

Ten (10) percent of the gross RA Bill amount shall be retained from each bill as retention amount and the

same will be paid after 6 Months of the successful and satisfactory work completion.

8. Notice for Claim for Additional Payment

If the Contractor considers that he is entitled to extra payment or compensation or any claim whatsoever in

respect of work, he shall forthwith give notice in writing to the Engineer-In-Charge about his extra payment

and / or compensation. Such notice shall be given to the Engineer-In-Charge within ten (10) days from the

happening of any event upon which Contractor basis such claims and such notice shall contain full

particulars of the nature of such claim with full details and amount claimed. Failure on the part of the

Contractor to put forward any claim with the necessary particulars as above, within the time above

specified shall be an absolute waiver thereof. No omission by owner to reject any such claim and no delay in

dealing therewith shall waiver by owner or any rights in respect thereof.

9. Payment of Contractor’s Bill

The price to be paid by the owner to Contractor for the work to be done and for the performance of all the

obligations undertaken by the Contractor under contract shall be based on the contract price and payment

to be made accordingly for the work actually executed and approved by the Engineer-In-Charge.

No payment shall be made for work costing less than Rs.2,00,000/- till the work is completed and a

certificate of completion for Construction is given. But in case of work estimated to cost more than

Rs.2,00,000/-, Contractor on submitting the bill thereof will be entitled to receive a monthly payment

proportionate to the part thereof, approved and passed by Engineer-In- Charge, whose certificate of such

approval and passing of the sum so payable shall be final and conclusive against contractor. This payment

shall be made after necessary deductions as stipulated elsewhere in the contract documents for materials,

security deposit etc. The payment shall be released to the Contractor within two (2) month of submission of

the bill duly pre-occupied on proper revenue stamp. Payment due to Contractor shall be made by the owner

by ECS/RTGS mode in Indian currency. Successful bidder must furnish his Bank details for RTGS/ECS

with Account Branch of AMC School Boards.

10. Delivery and Installation related penalty:

If the bidder fails to deliver and install the requisite items within the prescribed time limit as mentioned in

the bid, then a sum equivalent to one percent (1%) of the value of unsupplied goods/services shall be

deducted from the payment for each subsequent calendar week of delay or part thereof. The amount of

penalty for delay in delivery & installation shall be subject to a limit of 10% of the total contract value, post

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

which following actions will be taken. Delay of more than 10 weeks after prescribed time limit will be

sufficient to cause for termination of the contract. In that case the Performance Bank Guarantee/ security

deposit of the bidder will be forfeited.

In case, the selected bidder does not supply the ordered items for any reason, the bidder will be liable to

pay the difference amount to the purchaser, over and above the performance bank guarantee, which

indenter department has to pay to the next or other selected bidder for purpose of the said items.

The final bill shall be submitted by Contractor within one (1) month of the date of physical completion of

work, otherwise the Engineer-In-Charge's certificate of the measurement and of total amount payable for

work, otherwise the Engineer-In-Charge's certificate of the measurement and of total amount payable for

work shall be final and binding on all parties.

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

SECTION: 6 INSTRUCTIONS TO THE

6.1.1 Instructions to the bidder

 Bidders are advised to study all instructions, forms, terms, requirements, and other information in the

Bid Documents carefully.

 Every page of the proposal should necessarily be numbered and signed with seal.

 The bidder should not tamper the templates, and file types. If any additional information should be

provided in a separate sheet where required.

 Submission of bid shall be deemed to have been done after careful study and examination of the Bid

Document with full understanding of its implications.

 The response to this Bid Document should be full and complete in all respects. Failure to furnish all

information required by the Bid Documents or submission of a proposal not substantially responsive to

the Bid Documents in every respect will be at the bidder’s risk and may result in rejection of its Proposal.

 Additionally, proposals of only those Bidders who satisfy the Conditions of Eligibility, stated herein, will

be considered for evaluation by Nagar Prathmik Shikshan Samiti Ahmedabad.

 Any past projects where the bidder executed other works in addition to what is asked in Pre-Qualification

Criteria in a single order, the bidder should consider only the value of the asked project part and

highlight only those components.

 E-TENDERs shall be submitted in English, and all information in the e-Tender shall also be in English,

Information in any other language shall be accompanied by its translation in English. Failure to comply

with this may make the e-Tender liable to rejection.

 The e-Tender is invited on.... % rate and contractor shall have to quote his price on % bases above or

the e-Tender document to the satisfaction of the Corporation.

6.1.2 Proposal Preparation Cost

The bidder is responsible for all costs incurred in connection with participation in this process, including,

but not limited to, costs incurred in conduct of informative and other diligence activities, participation in

meetings/discussions/presentations, preparation of proposal, in providing any additional information

required by AMC School Board to facilitate the evaluation process, and in negotiating a definitive Contract

or all such activities related to the bid process. The department will in no case be responsible or liable for

those costs, regardless of the conduct or outcome of the bidding process.

This Bid Document does not commit the AMC School Board to award a contract or to engage in

negotiations. Further, no reimbursable cost may be incurred in anticipation of award. All materials

submitted by the Bidder shall become the property of AMC School Board and may be returned at its sole

6.1.3 Proposal Preparation Cost

The bidder is responsible for all costs incurred in connection with participation in this process, including,

but not limited to, costs incurred in conduct of informative and other diligence activities, participation in

meetings/discussions/presentations, preparation of proposal, in providing any additional information

required by Nagar Prathmik Shikshan Samiti Ahmedabad to facilitate the evaluation process, and in

negotiating a definitive Contract or all such activities related to the bid process. The department will in no

case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

This Bid Document does not commit the Nagar Prathmik Shikshan Samiti Ahmedabad to award a contract

or to engage in negotiations. Further, no reimbursable cost may be incurred in anticipation of award. All

materials submitted by the Bidder shall become the property of Nagar Prathmik Shikshan Samiti

Ahmedabad and may be returned at its sole discretion.

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

6.1.4 Queries (Online)

A prospective Bidder requiring any clarification on the RFP Document may submit his queries, via email,

till 6 pm of pre bid meeting date.

The queries should necessarily be submitted in the following format:

Bidders Request for Clarification

Name and Address of the Name and Position of Contact Details of the Organization /

Organization submitting Person submitting request Authorized Representative

S RFP Document Reference Content of the RFP Clarification Sought

# (Section No., Page No.) requiring clarification

Queries submitted post the above-mentioned deadline, or which do not adhere to the above-mentioned

format may not be considered.

6.1.5 Amendment of RFP Document

At any time before the deadline for submission of bids, the Nagar Prathmik Shikshan Samiti Ahmedabad,

may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective

Bidder, modify the RFP Document by an amendment.

The bidders are advised to visit the, https://amc.nprocure.com, www.ahmedabadcity.gov.in on regular

basis for checking necessary updates. Nagar Prathmik Shikshan Samiti Ahmedabad also reserves the rights

to amend the dates mentioned in this RFP for bid process.

To afford prospective Bidders reasonable time in which to take the amendment into account in preparing

their bids, the Nagar Prathmik Shikshan Samiti Ahmedabad may, at its discretion, extend the last date for

the receipt of Bids.

6.1.6 Nagar Prathmik Shikshan Samiti Ahmedabad’s rights to terminate the

selection process

Nagar Prathmik Shikshan Samiti Ahmedabad may terminate the RFP process at any time and without

assigning any reason. Nagar Prathmik Shikshan Samiti Ahmedabad makes no commitments, express or

implied, that this process will result in a business transaction with anyone.

This RFP does not constitute an offer by Nagar Prathmik Shikshan Samiti Ahmedabad.

The bidder’s participation in this process may result in Nagar Prathmik Shikshan Samiti Ahmedabad

selecting the bidder to engage in further discussions and negotiations toward execution of a contract. The

commencement of such negotiations does not, however, signify a commitment by the Nagar Prathmik

Shikshan Samiti Ahmedabad to execute a contract or to continue negotiations. Nagar Prathmik Shikshan

Samiti Ahmedabad may terminate negotiations at any time without assigning any reason.

6.1.7 Right to reject any proposal

Notwithstanding anything contained in this RFP, Nagar Prathmik Shikshan Samiti Ahmedabad reserves

the right to accept or reject any Proposal and to annul the Selection Process and reject all Proposals, at any

time without any liability or any obligation for such acceptance, rejection or annulment, and without

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

assigning any reasons, therefore.

Besides other conditions and terms highlighted in the Tender Document, bids may be rejected under

following circumstances:

General Rejection criteria:

i. Conditional Bids - If the information provided by the Bidder is found to be partial/ incorrect /

misleading / fraudulent at any stage / time during the Tendering Process.

ii. Any effort on the part of a Bidder to influence the bid evaluation, bid comparison or contract award

iii. Bids received after the prescribed time & date for receipt of bids.

iv. Bids without signature of person (s) duly authorized on required pages of the bid.

v. Bids without power of attorney/ board resolution or its certified true copy.

vi. Technical Rejection criteria

vii. Bid not sealed and packaged in envelope as asked in RFP.

viii. Bidders not complying with the Eligibility Criteria given in this Tender

ix. Technical Bid containing commercial details.

x. Revelation of Prices in any form or by any reason before opening the Commercial Bid.

xi. Failure to furnish all information required by the Tender Document or submission of a Bid not

substantially responsive to the Tender Document in every respect.

xii. Bidders not quoting for the complete scope of work as indicated in the Tender Documents,

addendum/corrigendum (if any) and any subsequent information given to the Bidder.

xiii. Bidders not complying with the Technical and General Terms and conditions as stated in the

Tender Documents.

xiv. The Bidder not confirming unconditional acceptance of full responsibility of providing services in

accordance with the scope of work and Service Level Agreements of this Tender.

Commercial Rejection Criteria

i. Incomplete price Bid.

ii. Price Bids that do not conform to the Tender’s price bid format.

iii. Total price quoted by the Bidder does not include all statutory taxes and levies applicable.

iv. If there is an arithmetic discrepancy in the commercial Bid calculations the Technical Committee

shall rectify the same. If the Bidder does not accept the correction of the errors, its Bid may be

v. Misrepresentation/ improper response by the Bidder may lead to the disqualification. If such

disqualification / rejection occurs after the Proposals have been opened and the highest-ranking

Bidder gets disqualified / rejected, then Nagar Prathmik Shikshan Samiti Ahmedabad reserves the

right to consider the next best Bidder or take any other measure as may be deemed fit in the sole

discretion of Nagar Prathmik Shikshan Samiti Ahmedabad, including annulment of the Selection

6.1.8 Bid Fee and Earnest Money Deposit (EMD) and amount

 The bidder should pay non-refundable Bid Fee of Rs. 1,000/- (Rupees One Thousand only) in favor of

“Chairman, Nagar Prathmik Shikshan Samiti, Ahmedabad” from Nationalized or Scheduled Banks except

Co-operative Banks, payable at Ahmedabad. The Bid fees shall be in the form of a Demand Draft only.

 The bidder should also pay bid security Earnest Money Deposit (EMD) of Rs. 45,000/- (Rupees Forty-

Five Thousand only) in favor of “Chairman, Nagar Prathmik Shikshan Samiti, Ahmedabad” from

Nationalized or Scheduled Banks except Co-operative Banks, payable at Ahmedabad. The EMD shall be

in the form of Demand Draft only.

 No interest will be payable by the Nagar Prathmik Shikshan Samiti Ahmedabad on the Earnest Money

 In case bid is submitted without EMD or Bid fees as mentioned above then Nagar Prathmik Shikshan

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

Samiti Ahmedabad reserves the right to reject the bid without providing opportunity for any further

correspondence to the bidder concerned.

 The EMD of unsuccessful Bidders will be returned by the Authority, without any Interest, as promptly as

possible on acceptance of the Proposal of the Selected Bidder or when the Authority cancels the Bidding

 The Selected Bidder’s EMD will be returned, without any interest, upon the Selected Bidder signing the

Agreement and furnishing the Security Deposit / Performance Guarantee in accordance with the

provision thereof

 The decision of Nagar Prathmik Shikshan Samiti Ahmedabad regarding forfeiture of the EMD and

rejection of bid shall be final & shall not be called upon question under any circumstances.

 The EMD may be forfeited:

 If a Bidder withdraws their bid or increases their quoted prices during the period of bid validity or its

extended period, if any; or

 In the case of a successful bidder, if the Bidder fails to sign the Contract or to furnish Performance Bank

Guarantee within specified time

 During the bid process, if a Bidder indulges in any such deliberate act as would jeopardize or

unnecessarily delay the process of bid evaluation and finalization.

 During the bid process, if any information found wrong / manipulated / hidden in the bid.

 Bidder who holds N.S.I.C. Certificate are not exempted to pay EMD, Tender Fee. All Bidders shall

compulsorily deposit Tender Fee and EMD. Bid without Tender Fee and EMD will be rejected.

6.1.9 Sealing, Marking and Submission of Technical Bid

The price bid must be submitted online on https://amc.nprocure.com. It should not be sent

physically, if submitted physically the bid shall be rejected.

Bidders are required to submit their technical bid on both at https://amc.nprocure.com and in separate

sealed envelopes as per instructions given below:

Part 1: Technical Bid consisting Pre-Qualification documents, Bid Fees and EMD with complete details as

mentioned in RFP. The proposal shall also consist with all supporting documents, MAF, Data sheet if any.

Each Bidder shall submit only one proposal containing documents as below.

i. Original DD of the Bid fee & EMD

ii. Pre-qualification criteria related documents

iii. Each page of the above should bear the initials of the Applicant along with the seal of the Applicant

in token of confirmation of having understood the contents.

iv. Details of EMD & Tender fee shall be submitted in electronic format (by scanning) while uploading

the bid. This submission shall mean that EMD & tender fees are received for purpose of opening

the bid. Accordingly, offer/ tenders of those bidders whose EMD & tender fee is received

electronically, shall be opened. However, for the purpose of realization of EMD and Tender fee,

bidder shall send the EMD as well as Tender fee in required format in original way through RPAD/

Speed Post/in person so as to reach to registered office of Nagar Prathmik Shikshan Samiti

Ahmedabad. Punitive action shall be initiated for non-submission of EMD & Tender fees in original

to registered office by bidder including abeyance of registration and cancellation of E-tendering

code for one year.

v. Proposal should be signed by an authorized person of the bidder. It should be submitted along with

a certified true copy of a board resolution/power of attorney empowering authorized signatory to

sign/act/execute documents binding the bidder to the terms and conditions detailed in this

vi. Tenders by partnership firm must be signed by all partners. The full name and addresses of all the

partners shall be furnished. The tenders by Corporation/ Companies must be signed with the legal

name of the Corporation/ Company by the president/ or by the secretary or other person or

persons legally authorized to bind the Corporation/ Company in the matter

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

vii. Proposals must be direct, concise, and complete. Nagar Prathmik Shikshan Samiti Ahmedabad will

evaluate bidder’s proposal based on its clarity and completeness of its response to the requirements

of the project as outlined in this RFP. Nagar Prathmik Shikshan Samiti Ahmedabad reserves the

right to accept or reject any or all the proposals without assigning any reason.

viii. Following documents shall only be submitted in HARD COPY to Nagar Prathmik Shikshan Samiti

Ahmedabad, Ahmedabad by all bidders.

a. Earnest Money Deposit as mentioned in the tender

b. Tender Fees as mentioned in the tender

c. Affidavit on Non-Judicial Stamp Paper of Rs. 100/-

Note: The EMD and the tender fee details should match the Details of the Original EMD and the Tender

Fee DD/BG, failing which the bid shall be out rightly rejected

The large envelope must be sealed and super scribed containing above documents and shall be sent as

Details to be mentioned exactly on sealed envelop

Tender Details To,

Notice No.: The Administrative Officer

Tender Name Ahmedabad Municipal Corporation School Board

Last date of Submission: School Board Bhavan, Near Navrangpura

Multilevel Parking, Navrangpura Char Rasta,

Ahmedabad, Gujarat-

The Bid must be sent strictly by Postal Speed Post or Registered Post AD or in person by the representative

of the bidder to Nagar Prathmik Shikshan Samiti Ahmedabad. Documents received in any other manner or

mode (like courier, email etc.) will not be considered. Nagar Prathmik Shikshan Samiti Ahmedabad won’t

be responsible for any postal delays.

Nagar Prathmik Shikshan Samiti Ahmedabad will not accept submission of a proposal in any manner other

than that specified in the document. Proposals submitted in any other manner shall be treated as defective,

invalid and rejected.

In case bidder needs any clarification or if training required for participating in online tender, they can

contact the following office: -

(n) Code solutions – A division GNFC Ltd.

403, GNFC Infotower, Bodakdev, Ahmedabad – 380 054, Gujarat (India)

E-mail: [email protected] Website: www.nprocure.com

For further particulars contact above office/ or visit on following websites:

www.nprocure.com

www.amc.nprocure.com

6.1.10 Late Bids

The Bids received after the due date and the specified time (including the extended period if any) shall not

be entertained. The Bids submitted by telex/telegram/fax/e-mail etc. shall not be considered. No

correspondence will be entertained on this matter. PURCHASER shall not be responsible for any delay or

non-receipt/ non-delivery of the documents. No further correspondence on the subject will be entertained.

PURCHASER reserves the right to modify and amend any of the above-stipulated condition/Criteria

depending upon project priorities vis-à-vis urgent commitments.

For the online bid submission, it is advised that the SI takes all necessary precaution for the same,

including submitting the Bid well in advance to avoid any last-minute hassles, ensuring that the names/

formats of the files to be uploaded are as per the e-tendering portal requirements, using the prescribed

browser for upload etc. PURCHASER shall not entertain any bids which could not be uploaded or uploaded

properly in the portal for whatsoever reasons.

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

6.1.11 General Instructions

a) Language of Bids

The Bids prepared by the Bidder and all correspondence and documents relating to the bids exchanged

by the Bidder and Nagar Prathmik Shikshan Samiti Ahmedabad, shall be written in English language,

provided that any printed literature furnished by the Bidder in another language shall be accompanied

by an English translation in which case, for purposes of interpretation of the bid, the English

translation shall govern.

If any supporting documents submitted are in any language other than English, Notarized copy of the

translation of the same in English language shall be submitted by the bidder.

b) Concessions permissible under statutes

Bidder, while quoting against this tender, must take cognizance of all concessions permissible, if any,

under the statutes and ensure the same is passed on to Nagar Prathmik Shikshan Samiti Ahmedabad,

failing which it will have to bear extra cost. In case Bidder does not avail concessional rates of levies

like customs duty, excise duty, sales tax, etc. Nagar Prathmik Shikshan Samiti Ahmedabad will not take

responsibility towards this. However, Nagar Prathmik Shikshan Samiti Ahmedabad may provide

necessary assistance, wherever possible, in this regard.

c) Bid Validity

The proposal should be valid for acceptance for a minimum period of 180 days from the Bid Opening

Date (the “Proposal Validity Period”). If required, Authority may request the bidder to have it extended

for a further period. The request and the responses thereto shall be made in writing. A Bidder agreeing

to the request will not be required or permitted to modify his Proposal but will be required to extend

the validity of EMD for the period of the extension, and in compliance with Clause 4.7 in all respects.

The Prices mentioned in the Price Bid should include all applicable taxes & duties as applicable.

GST (Goods & Service Tax) has come in existence from 1st July 2017. Contractor/Successful Bidder is

bound to pay any amount GST prescribed by the Govt. of India as per the terms of Contract agreed

upon during the course of execution of this Contract.

During the course of execution of Contract, if there is any change in Rate of GST (Goods & Service Tax)

by the Government, the same shall be reimbursed/recovered separately by Nagar Prathmik Shikshan

Samiti Ahmedabad, subject to the submission of Original Receipt/Proof for the amounts actually

remitted by the Successful Tendered/Contractor to the Competent Authority along with a Certificate

from Chartered Accountant of Contractor/Successful bidder certifying that the amount of GST paid to

the Government and the same shall be intimated/submitted/claimed within 30 (Thirty) Days from the

date of payment. Remittance of GST within stipulated period shall be the sole responsibility of the

Successful bidder/contractor, failing which, Nagar Prathmik Shikshan Samiti Ahmedabad may recover

the amount due, from any other payable dues with Nagar Prathmik Shikshan Samiti Ahmedabad and

decision of Nagar Prathmik Shikshan Samiti Ahmedabad shall be final and binding on the

Contractor/Successful Bidder in this regard. Further the non- payment of GST to the Government may

lead to the termination of contract and forfeiture of Security Deposit/Performance Guarantee Amount.

If imposition of any other new Taxes/Duties/Levies/Cess or any other incidentals etc. or any increase

in the existing Taxes/Duties/Levies/Cess or any other incidentals etc. (excluding GST) are imposed

during the course of the contract, the same shall be borne by the Contractor/Successful Bidder Only, in

no case Nagar Prathmik Shikshan Samiti Ahmedabad shall be liable for the same.

e) Firm Prices and Bid Currency

Prices quoted must be firm and final and shall not be subject to any upward modifications, on any

account whatsoever. Prices shall be expressed in Indian Rupees (INR) only.

f) Right to vary the scope of the work at the time of award

Nagar Prathmik Shikshan Samiti Ahmedabad reserves its right to make changes to the scope of the

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

work at the time of execution of the resultant Agreement. If any such change causes an increase or

decrease in the cost of, or the time required for the SI’s performance of any part of the work under the

Agreement, whether changed or not changed by the order, an equitable adjustment (if required) shall

be made in the Contract Value or time schedule, or both, and the Agreement shall accordingly be

amended. Any claims by the SI for adjustment under this Clause must be asserted within thirty (30)

days from the date of the SI’s receipt of the Nagar Prathmik Shikshan Samiti Ahmedabad changed

g) Modification or Withdrawal of Bids

A Bidder wishing to withdraw its bid shall notify Nagar Prathmik Shikshan Samiti Ahmedabad by e-

mail prior to the deadline prescribed for bid submission. A withdrawal notice may also be sent by

electronic means such as e-mail, but it must be followed by a signed confirmation copy, postmarked at

least one day prior the deadline for submission of bids.

The notice of withdrawal shall be addressed to Nagar Prathmik Shikshan Samiti Ahmedabad at the

address named in the bid Data Sheet, bear the Contract name, the <Title> and < bid No.>, and the

words “bid Withdrawal Notice.”

Bid withdrawal notices received after the bid submission deadline shall be ignored, and the submitted

bid shall be deemed to be a validly submitted bid.

No bid may be withdrawn in the interval between the bid submission deadline and the expiration of the

specified bid validity period. Withdrawal of a bid during this interval may result in the forfeiture of the

h) Work Order/ Purchase Order

For all installations to be carried out in the Nagar Prathmik Shikshan Samiti Ahmedabad under this

contract, the contract will be signed with Nagar Prathmik Shikshan Samiti Ahmedabad and the work

order will be issued by the Nagar Prathmik Shikshan Samiti Ahmedabad.

i) Validity Period of the Contract

Upon selection of the bidder and the contract is made, the validity of the Bidder contract period would

be decided after the selection of the bidder, unless revoked for whatever reasons. If at any stage during

the tenure of the period, it comes to the notice of Nagar Prathmik Shikshan Samiti Ahmedabad,

directly or through some other complaint, that the Bidder had misinterpreted the facts or submitted

any false information or hidden any information, which could have affected the signing of this

agreement with the Bidder, this agreement shall stand terminated immediately under intimation to the

The contract would be subjected to review at the end of its validity period for renewal. If any need,

necessities for such review during the validity period would be considered by Nagar Prathmik Shikshan

Samiti Ahmedabad on its merit.

j) Quantity variation

The quantity mentioned in the Commercial Bid format is only for indicative in nature. The actual

quantity depends on the actual site survey conducted by the bidder and after same is approved by

Nagar Prathmik Shikshan Samiti Ahmedabad for installations at Nirnaynagar and Gujarat Housing

Board Primary School. Nagar Prathmik Shikshan Samiti Ahmedabad reserves the right to vary quantity

at the time of award of the contract or after the contract is awarded. Such variation on either side shall

be capped at 25% of the BoQ quantity / of the total project cost.

k) Price Variation

During the validity of the contract including the extended period if any, if the Bidder supplied any item

included in BoM of this RFP to any other department / organization / individual at a price lower than

the price fixed in the contract, the bidder must voluntarily pass on the price difference with immediate

l) Governing Law

The Bidding Process shall be governed by, and construed in accordance with, the laws of India and the

Courts at Ahmedabad shall have exclusive jurisdiction over all disputes arising under, pursuant to

and/or in connection with the Bidding Process.

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

m) Restriction on Transfer of Agreement

The Bidder shall not assign or transfer its right in any manner whatsoever under this agreement to a

third party or enter into any agreement for sub-contracting and/or partnership relating to any subject

matter to the agreement to any third party or any sister-concerned firm within a group either in whole

or in any part i.e., partnership/third party interest shall be created.

Failure to agree with the Terms & Conditions of the Bid Document/ Contract

Failure of the bidder to agree with the Terms & Conditions of the Bid Document/Contract shall

constitute sufficient grounds for the annulment of the award of contract, in which event the contract

may be awarded to the next most responsive bidder.

Terms and Conditions of the Tender

Bidder is required to refer to the draft Contract Agreement, attached as Annexure in this Bid

Document, for all the terms and conditions to be adhered by the successful bidder during Project

Implementation and Post implementation period.

Please note that one needs to read the Contract Agreement as a whole document; and the Annexure

mentioned there-in may not correspond to the Bid Document Annexure. Please refer to the

Interpretation Section of the Draft/Master Service Agreement.

Except as provided in this Agreement, hereinabove, neither party shall be liable to other party or any

other party by virtue of termination of this Agreement for any reason whatsoever for any claim for loss

or profit or on account for any expenditure, investment, leases, capital improvements or any other

commitments made by the other party in connection with their business made in reliance upon or by

virtue of this Agreement.

o) Conflict of Interest

A “Conflict of Interest” is any situation that might cause an impartial observer to reasonably question

whether Bidder actions are influenced by considerations of your firm’s interest at the cost of

Government. The Bidder agrees that it shall hold the Nagar Prathmik Shikshan Samiti Ahmedabad’s

interest paramount, without any consideration for future work, and strictly avoid any Conflict of

Interest with other assignments of a similar nature. In the event the Bidder foresees a Conflict of

Interest, the Bidder shall notify Nagar Prathmik Shikshan Samiti Ahmedabad forthwith and seek its

approval prior to entering into any arrangement with a third party which is likely to create a Conflict of

Bidders shall not have a conflict of interest that may affect the Selection Process or the scope (the

“Conflict of Interest”). Any Bidder found to have a Conflict of Interest shall be disqualified.

Nagar Prathmik Shikshan Samiti Ahmedabad requires that the Bidder provides professional, objective,

and impartial advice and at all times hold the Nagar Prathmik Shikshan Samiti Ahmedabad’s interest’s

paramount, avoid conflicts with other assignments or its own interests, and act without any

consideration for future work.

The Bidder shall disclose to Nagar Prathmik Shikshan Samiti Ahmedabad in writing, all actual and

potential Conflicts of Interest that exist, arise, or may arise (either for the Bidder or its team) during

the term of the Agreement as soon as it becomes aware of such a conflict.

p) Resolution of Dispute

The Nagar Prathmik Shikshan Samiti Ahmedabad and the Bidder shall make every effort to resolve

amicably, by direct informal negotiation, any disagreement or dispute arising between them under or

in connection with the contract. If after thirty days from the commencement of such informal

negotiations, the Nagar Prathmik Shikshan Samiti Ahmedabad/AMC and the Bidder have been unable

to resolve amicably a contract dispute; either party may require that the dispute be referred for

resolution by formal arbitration.

All questions, disputes or differences arising under and out of, or in connection with the contract, shall

be referred to two Arbitrators: one Arbitrator to be nominated by the Nagar Prathmik Shikshan Samiti

Ahmedabad and the other to be nominated by the Bidder. In the case of the said Arbitrators not

agreeing, then the matter will be referred to an umpire to be appointed by the Arbitrators in writing

before proceeding with the reference. The award of the Arbitrators, and in the event of their not

agreeing, the award of the Umpire appointed by them shall be final and binding on the parties. The

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

Arbitration and Reconciliation Act 1996 shall apply to the arbitration proceedings and the venue of the

arbitration shall be Ahmedabad. Cost of arbitration shall be borne by each party proportionately.

However, expenses incurred by each party in connection with the preparation, presentation shall be

borne by the party itself. The provisions of this clause shall survive termination of this Agreement.

The SIs are advised not to indicate any separate discount in the Financial Bid. Discount, if any, should

be merged with the quoted prices. Discount of any type, indicated separately, shall not be considered

for evaluation purpose. However, in the event of such an offer is found to be the lowest without

considering the discount, the Purchaser shall avail such discount at the time of award of contract.

Checklist for Technical Qualification Document

<<To be printed on bidder company’s letterhead and signed by Authorized signatory>>

Submitted Documentary

S. Online & Proof

Documents to be submitted

No. Offline (Page No.) of

(Y / N) Proposal

i. Bid Processing Fee (DD) as per RFP

ii. Bid Security EMD (DD) as per RFP

iii. Technical Bid Cover Letter - Bidder

iv. Bidder Information Format - Bidder with supporting Document.

Bidder’s Annual turnover, Net worth over in last 3 financial years

- Bidder with supporting Document.

vi. Self-Declaration – No Blacklisting - Bidder

vii. Self-Declaration – Not convicted in any criminal offense - Bidder

Self-Declaration – Undertaking Regarding Establishment of

Local Office – Bidder

ix. Affidavit - Bidder

x. List of Completed work during last 7 Years.

xi. List of On-Going work during last 7 Years.

xii. Details of experience - Bidder with supporting Document.

xiii. Details of Plant & Machinery

xiv. Key Personnel Details - Bidder with supporting Document.

Curriculum Vitae (CV) of Project Team - Bidder with supporting

xvi. Method Statement and Work Plan

xvii. Bank Guarantee format for EMD / Bank FDR

Power of attorney / board resolution to the authorized Signatory

of the RFP with supporting Document.

xix. Sign Tender Document

Technical Proposal Packaged in Envelope with Pen Drive as per

 All technical bid document(s)/ details should be duly sealed & signed as required.

 To be submitted with any other supporting details specified as Document Proof in Section

 In case of the deviation in the authorization letter by the manufacturer & forwarding letter; the price

bid of such bidder will not be opened.

 Any conditional mention regarding any technical details or prices in any document(s)/ forwarding

letter; price bid of such bidder will not be opened.

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

Annexure A: Technical Bid Format

Checklist for Technical Qualification Document

TQ_1: Technical Bid Cover Letter

<<To be printed on bidder company’s letterhead and signed by Authorized signatory>>

Date: dd/mm/yyyy

The Administrative Officer,

Ahmedabad Municipal Corporation School Board,

(Nagar Prathmik Shikshan Samiti Ahmedabad)

School Board Bhavan, Near Navrangpura Multilevel Parking,

Navrangpura Char Rasta, Ahmedabad, Gujarat-

Subject: Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM

Sheds at Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in

Ahmedabad City.

Reference: Tender No :<No> Dated<DD/MM/YYYY>

Dear Sir/ Madam,

Having examined the Bid Document (and the clarification / corrigendum issued thereafter, if any), the

receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide the professional

services as required and outlined in the Bid Document for the “Request for Proposal (RFP) for Selection

of Implementation Agency for Construction of MDM Sheds at Nirnaynagar and Gujarat Housing Board

Primary School of Ahmedabad Municipal School in Ahmedabad City.”

We attach hereto our responses to Technical-Qualification & Commercial proposals as required by the Bid

Document. We confirm that the information contained in these responses or any part thereof, including the

exhibits, and other documents and instruments delivered or to be delivered to Nagar Prathmik Shikshan

Samiti Ahmedabad is true, accurate, verifiable and complete. This response includes all information

necessary to ensure that the statements therein do not in whole or in part mislead Nagar Prathmik

Shikshan Samiti Ahmedabad in its shortlisting process.

We fully understand and agree to comply that on verification, if any of the information provided here is

found to be misleading the selection process, we are liable to be dismissed from the selection process or

termination of the contract during the project, if selected to do so.

We agree for unconditional acceptance of all the terms and conditions set out in the Bid Document (&

subsequent clarification / corrigendum, if any) document and also agree to abide by this tender response

for a period of 180 days from the Bid Opening date. We hereby declare that in case the contract is awarded

to us, we shall submit the contract performance guarantee bond in the form prescribed the Bid Document.

We agree that you are not bound to accept any tender response you may receive. We also agree that you

reserve the right in absolute sense to reject all or any of the products/ services specified in the tender

It is hereby confirmed that I/We are entitled to act on behalf of our company/ corporation/ firm/

organization and empowered to sign this document as well as such other documents, which may be

required in this connection.

Signature of Authorized Signatory (with official seal)

Telephone& Fax :

E-mail address :

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

TQ_2: Bidder Information Format

<<To be printed on bidder company’s letterhead and signed by Authorized signatory>>

To whomsoever it may concern,

Please find below the details of bidder for participation in Selection of Bidder for Request for Proposal

(RFP) for Selection of Implementation Agency for Construction of MDM Sheds at Nirnaynagar and

Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad City.

# Particulars Bidder

1 Name of the organization

2 Type of Organization (Pvt. Ltd/ Public Limited)

3 Address of Registered office

4 Company Registration Details

5 Date of Registration

8 Number of years of operations in India

9 Authorized Signatory Name

10 Authorized Signatory Designation

11 Authorized Signatory Contact Details

12 Authorized Signatory email ID

Yours Sincerely,

Signature of Authorized Signatory (with official seal)

Telephone& Fax :

E-mail address :

Note: To be submitted with any other supporting details specified as Document Proof in Section

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

TQ_3: Auditor’s/CA Certificate for turnover for bidder

<<To be printed on CA letterhead and signed by Authorized signatory>>

Date: dd/mm/yyyy

This is to certify that the Annual Turnover as per books and records of (Bidder Name) for the following

financial years are as under.

Sr Financial Year Turnover (in Working

Net Worth Rs. Net Case Rs.

No. Ending Engineering Capital Rs.

Average Turnover

I further certify that I am a competent officer in my company to make this declaration.

Yours Sincerely,

Signature of Auditor (with official seal)

Telephone& Fax :

E-mail address :

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

TQ_4: Self-Declaration – No Blacklisting

<<To be printed on company’s letterhead and signed by Authorized signatory>>

Date: dd/mm/yyyy

The Administrative Officer,

Ahmedabad Municipal Corporation School Board,

(Nagar Prathmik Shikshan Samiti Ahmedabad)

School Board Bhavan, Near Navrangpura Multilevel Parking,

Navrangpura Char Rasta, Ahmedabad, Gujarat-

In response to the Tender Ref. No. _______________________ dated ___________ for “Request

for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in

Ahmedabad City.” as an owner/ partner/ Director of _________________________, I/ We hereby

declare that presently our Company/ firm ___________________is having unblemished record and

is not declared ineligible for corrupt and fraudulent practices either indefinitely or for a particular period

of time by any State/ Central Government/ PSU.

We further declare that presently our Company/ firm ___________________is not blacklisted and not

declared ineligible for reasons other than corrupt and fraudulent practices by any State/ Central

Government/ PSU during last seven years, from date of this bid submission.

If this declaration is found to be incorrect then without prejudice to any other action that may be taken,

my/ our security may be forfeited in full and the tender if any to the extent accepted may be cancelled.

Name of the Bidder :

Authorized Signatory :

Seal of the Organization :

Business Address :

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

TQ 5: Self-Declaration – Not convicted in any criminal offense

<<To be printed on company’s letterhead and signed by Authorized signatory>>

Date: dd/mm/yyyy

The Administrative Officer,

Ahmedabad Municipal Corporation School Board (AMC School Board)

School Board Bhavan, Near Navrangpura Multilevel Parking,

Navrangpura Char Rasta, Ahmedabad, Gujarat-

In response to the Tender Ref. No. _______________________ dated ___________ RFP for

Selection of Implementation Agency for upgradation of Ahmedabad Municipal Schools to Smart School in

Ahmedabad City, as an owner/ partner/ Director of _________________________, I/ We hereby

declare that presently our Company/ firm ___________________is having unblemished record and

does not have our directors and officers convicted of any criminal offence related to their professional

conduct or the making of false statements or misrepresentations as to their qualifications to enter a

procurement contract within a period of three years preceding the commencement of the procurement

process, or not have been otherwise disqualified. either indefinitely or for a particular period of time by

any State/ Central Government/ PSU.

If this declaration is found to be incorrect then without prejudice to any other action that may be

taken, my/ our security may be forfeited in full and the tender if any to the extent accepted may be

Name of the Bidder :

Authorized Signatory :

Seal of the Organization :

Business Address :

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

TQ 6: Self-Declaration – Undertaking Regarding Establishment of Local Office

<<To be printed on bidder company’s letterhead and signed by Authorized signatory>>

Date: dd/mm/yyyy

The Administrative Officer,

Ahmedabad Municipal Corporation School Board (AMC School Board)

School Board Bhavan, Near Navrangpura Multilevel Parking,

Navrangpura Char Rasta, Ahmedabad, Gujarat-

Subject: Undertaking for Establishing Local Office in Ahmedabad or Gandhinagar

Dear Sir/Madam,

We, [Name of the Bidder], having our registered office at [Registered Address], hereby undertake

and agree to establish a local office in Ahmedabad or Gandhinagar within 45 (forty-five) days from

the date of issuance of the Letter of Intent (LOI) for the [Name of the Project/Tender].

We assure you that all necessary arrangements, including the procurement of office space, relevant

permissions, staffing, and operational readiness, shall be completed within the specified period.

We further confirm that this undertaking is binding upon us and forms an integral part of our bid

Name of the Bidder :

Authorized Signatory :

Seal of the Organization :

Business Address :

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

TQ_7: Affidavit

(The affidavit format as indicated below to be furnished on non-judicial stamp paper of Rs: 300 and duly

Name of work: Request for Proposal (RFP) for Selection of Implementation Agency for Construction of

MDM Sheds at Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal

School in Ahmedabad City.

1. I, the undersigned, do hereby certify that all the statements made in the required attachments are true

2. The undersigned also hereby certifies that neither our firm M/s ………………………………….

……………………………. nor any of its constituent partners have abandoned any work in India nor any contract

awarded to us for such works has been rescinded during last five years, from the date of this bid

3. The undersigned hereby authorize(s) and request(s) any bank, person, authorities, government or public

limited institutions, firm or corporation to furnish pertinent information deemed necessary and requested

by the Nagar Prathmik Shikshan Samiti Ahmedabad to verify our statements or our competence and

general reputation.

4. The undersigned understands and agreed that further qualifying information may be requested and

agrees to furnish any such information at the request of the Nagar Prathmik Shikshan Samiti Ahmedabad.

5. The Nagar Prathmik Shikshan Samiti Ahmedabad and its authorized representative are hereby

authorized to conduct any inquiries or investigations to verify the statements, documents, and information

submitted in connection with this application and to seek clarification from our bankers and clients

regarding any financial and technical aspects. This Affidavit will also serve as authorization to any

individual or authorized representative of any institution referred to in the supporting information, to

provide such information deemed necessary and requested by you to verify statements and information

provided in the tender or with regard to the resources, experience and competence of the Applicant.

6. My/ our offer shall not be considered in case of fake/ forged document(s) found during verification at

any stage or at any stage of contract. I/ We are agreed to whatever action (s) taken by competent authority

of corporation in the aforesaid circumstances such as forfeiture of security deposit and debarring from

participation in future tenders for the period/ years as deemed fit by the corporation and informing the

same to all other state/ central level Government/ semi government organizations.

Signed by the Authorized Signatory of the firm

Title of the office:

Name of the firm:

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

TQ_8-: List of Completed work During Last 7 Years

<<To be printed on bidder company’s letterhead and signed by Authorized signatory>>

Year of value Date of Actual

Name of person of cost of

Sr. No. Const. of starting completion

Projects the the

Work work work of

TQ_9-: List of On-Going work During Last 7 Years

<<To be printed on bidder company’s letterhead and signed by Authorized signatory>>

Year of value Date of Actual

Name of person of cost of

Sr. No. Const. of starting completion

Projects the the

Work work work of

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

TQ_10: Details of experience

<< To be printed on company’s letterhead and signed by Authorized signatory >>

Date: dd/mm/yyyy

The Administrative Officer,

Ahmedabad Municipal Corporation School Board

(Nagar Prathmik Shikshan Samiti Ahmedabad)

School Board Bhavan, Near Navrangpura Multilevel Parking,

Navrangpura Char Rasta, Ahmedabad, Gujarat-

I have carefully gone through the Terms & Conditions contained in the Request for Proposal (RFP) for

Selection of Implementation Agency for Construction of MDM Sheds at Nirnaynagar and Gujarat

Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad City.

I hereby declare that below are the details regarding relevant work that has been taken up by our

Assignment Name:

Location: Approx. Value of Services:

Name of Client: Duration of assignment (months):

Client Contact Person, Title/Designation,

Qty. of Delivered Items:

Tel. No./Address:

Start date (month/year):

Completion date (month/year):

Description of Project:

Description of Actual Services provided:

Client certificate/Performance letter

from client/Proof of payment in form

Mandatory Supporting Documents:

of invoice or payment received ledger

certificate by CA

Work order / Contract for the project/ Purchase

Client Certificate giving present status of the

project and view of the quality of services by the

I further certify that I am competent officer in my company to make this declaration.

Yours Sincerely,

Signature of Authorized Signatory (with official seal)

Telephone& Fax :

E-mail address :

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

TQ_11-: Details of Plant & Machinery

<<To be printed on bidder company’s letterhead and signed by Authorized signatory>>

available proposed to Present value

Name of Present

Sr. No. (With make be deployed of plant/

plants/machinery Location

& for this machineries

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

TQ 12: Key Personnel Details

<<To be printed on company’s letterhead and signed by Authorized signatory>>

S. No. of Years

Key Personnel Name Education Position

Signature of Authorized Signatory (with official seal)

Telephone& Fax :

E-mail address :

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

TQ 13: Curriculum Vitae (CV) of Project Team

<<To be printed on company’s letterhead and signed by Authorized signatory>>

S. No. Details Response

1 Proposed Position & Skill Set

3 Name of Staff [Insert full name]

4 Date of Birth

Education [Indicate college/university and other

5 specialized education of staff member, giving names of institutions,

degrees obtained, and dates of obtainment]

6 Membership of Professional Associations / Societies

7 Summary of key Training and Certifications

Countries of Work Experience: [List countries were

staff has worked in the last ten years]

(Read/Write/Speak) -

9 Language Proficiency

(Excellent/Good/Fair)

10 Number of years of experience

Employment Record From [Year]: ______

[Starting with present position, list in reverse order To

11 every employment held by staff member since [Year]: ________

graduation, giving for each employment as per format Employer:

provided] Positions held:

Detailed Tasks Assigned

[List all tasks to be performed under this assignment]

Name of assignment or

Highlights of assignments handled and significant accomplishments. project:

[Among the assignments in which Year:

the staff has been involved, indicate the following. Location:

information for those assignments that best illustrate. Client:

staff capability to handle the tasks listed under point. Main project features:

12.] Positions held:

Activities performed:

SIGNATURE: ……………….…………... DATE OF SGNING: Day Month Year

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

TQ_14-: Method Statement and Work Plan

<<To be printed on bidder company’s letterhead and signed by Authorized signatory>>

The Bidder shall have to provide a brief write up to be enclosed with the “Technical Bids” covering his

approach and methodology to handle the project construction activities including his details work plan.

The brief shall include the following aspects.

Sr. No. Components

Construction equipment availability and plan of

3 PERT / Construction chart / Bar chart.

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

Annexure B: Commercial Bid Format &

Section I: Commercial Bid Cover Letter

<<To be printed on letter head of Bidder and signed by Authorized signatory>>

Date: dd/mm/yyyy

The Administrative Officer,

Ahmedabad Municipal Corporation School Board,

(Nagar Prathmik Shikshan Samiti Ahmedabad)

School Board Bhavan, Near Navrangpura Multilevel Parking,

Navrangpura Char Rasta, Ahmedabad, Gujarat-

Subject: Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM

Sheds at Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in

Ahmedabad City.

Reference: Tender No :< No> Dated<DD/MM/YYYY>

Dear Sir/ Madam,

We, the undersigned Bidders, having read and examined in detail all the bidding documents in respect of

“Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in

Ahmedabad City.”, do hereby propose to provide services as specified in the Bid Document referred

PRICE AND VALIDITY

All the prices mentioned in our Tender are in accordance with the terms as specified in the Tender

documents. All the prices and other terms and conditions of this Tender are valid for entire contract

We hereby confirm that our Tender prices include all taxes. Taxes are quoted separately under relevant

sections, as specified in the Bid Document formats.

We have studied the clause relating to Indian Income Tax and hereby declare that if any income tax,

surcharge on Income Tax, Professional and any other corporate Tax in altercated under the law, we shall

We declare that all the services shall be performed strictly in accordance with the Bid Documents and there

are no deviations

Further we agree that additional conditions, if any, found in our bid documents, shall not be given effect to.

QUALIFYING DATA

We confirm having submitted the information as required by you in your Instruction to Bidders. In case

you require any other further information/documentary proof in this regard before evaluation of our

Tender, we agree to furnish the same in time to your satisfaction.

We declare that our Bid Price is for the entire scope of the work as specified in the Bid Document. The bid

price at which the contract is awarded shall hold good for entire tenure of the contract. These prices are

indicated in the subsequent sub-sections of this Section.

CONTRACT PERFORMANCE GUARANTEE BOND

We hereby declare that in case the contract is awarded to us, we shall submit the contract Performance

Bank Guarantee in the form prescribed in the Bid Document.

We hereby declare that our Tender is made in good faith, without collusion or fraud and the information

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

contained in the Tender is true and correct to the best of our knowledge and belief.

We understand that our Tender is binding on us and that you are not bound to accept a Tender you receive.

We confirm that no technical deviations are attached here with this commercial offer.

Yours faithfully,

(Signature of the Authorized Signatory)

Business Address:

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

Section II: General instructions for Commercial Bid

i. Bidder should provide all prices as per the prescribed format under this Annexure.

ii. All the prices are to be entered in Indian Rupees (INR) only

iii. Bidder needs to quote the cost against the format given. Bidder should factor any cost, which may

be incurred during the project duration. No additional cost shall be sanctioned for this project.

iv. Prices indicated in the schedules shall be inclusive of all taxes, Levies, duties including GST and

with excluding GST both.

v. It is mandatory to provide breakup of all Taxes, Duties and Levies wherever asked for.

vi. The bidder will have to arrange for storage of the goods at their own cost for storage of any items

supplied as part of this scope of work. Security of the same should also be catered by bidder only.

vii. Nagar Prathmik Shikshan Samiti Ahmedabad reserves the right to ask the SI to submit proof of

payment against any of the taxes, duties, levies indicated.

viii. The Unit Rate as mentioned in the following formats may be used for the purpose of ‘Change

Order’ (limited to thirty percent of quantity described in commercial bid) for respective items

including license fee, if any. The unit-rates discovered shall be valid as per the contract.

ix. Nagar Prathmik Shikshan Samiti Ahmedabad also intends to utilize various rates obtained through

this tender for requirements across various departments. Bidders are requested to factor this

potential demand and give the best possible rate to Nagar Prathmik Shikshan Samiti Ahmedabad.

x. Line items mentioned in the Commercial Formats are for representation purpose and SI may

propose alternate technology / solution (with proper justification). Bidders are required to suitably

add line items / merge the cost components depending upon their proposed solution.

xi. Quantity mentioned against each of the item is tentative in nature. Actual quantity verification

shall be carried out at respective school location. Successful bidder shall be paid based on the

actual quantity, which is installed and commissioned at site only. However, final decisive authority

shall be Nagar Prathmik Shikshan Samiti Ahmedabad only in this regard.

xii. No escalations of prices will be considered under any circumstances.

xiii. Bidder is requested to provide consumables as well for respective items for the entire contractual

agreement period.

xiv. Bidder is requested to provide adequate documentary evidence against all the work, specifically

civil work carried out by their team.

xv. The bidders may visit the site and obtain additional information at their own cost and

responsibility.

xvi. Nagar Prathmik Shikshan Samiti Ahmedabad to scale up and scale down resources based on

requirements. Any line items may be removed from the scope based on Nagar Prathmik Shikshan

Samiti Ahmedabad’s discretion.

xvii. During the payment stage, Nagar Prathmik Shikshan Samiti Ahmedabad reserves the right to ask

the Bidder to submit proof of payment against any of the taxes, duties, levies indicated. Bidder is

also requested to submit all the documentary evidence while raising any invoice against respective

milestone mentioned in this document.

xviii. The Bidder needs to account for all Out-of-Pocket expenses due to Boarding, Lodging and other

related items. No additional/separate payment shall be made regarding the same.

xix. For the purpose of evaluation of Commercial Bids, Nagar Prathmik Shikshan Samiti Ahmedabad

shall make appropriate assumptions to arrive at a common bid price for all the Bidders. This

however shall have no co-relation with the Contract value or actual payment to be made to the

xx. In case of repeat of same item in commercial bid, the least price quoted by bidder shall be

considered while placing additional order.

xxi. The Contract Price shall be firm and not subject to any alteration.

xxii. The Implementation agency should be deemed to have satisfied itself as to the correctness and

sufficiency of the contract price, which shall, except as otherwise provided for in the contract, cover

all its obligations under the contract.

xxiii. Please note invitation of price discovery rate for future requirements does not imply guarantee of

any additional work or any increase in scope of work under this project. The price discovery rates

are being invited to meet any exigency requirements if a need emerges during the period of

contract with respect to deployment of additional manpower resources.

xxiv. The rate/cost quoted for AMC and price discovery elements would be considered for additional

procurement/payment in future.

xxv. Wherever present, the items mentioned as Lump Sum in above table will have quantity as 1 in the

BoQ, the bidder should consider the same as Lump Sum and submit the commercials. Bidder is

also requested to exercise the scope to be completed against the same line item.

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

Section III: Commercial Bid Format

Construction of MDM Sheds at Nirnaynagar Primary School of Ahmedabad Municipal

School in Ahmedabad City.

Size of MDM Shed - 12 X 7 M

ITEM Description of Item Unit Quantity Amount

Excavation for foundation upto 1.5 m depth

including sorting out and stacking of useful

1 materials and disposing off the excavated CMT 117.08 31.8

stuff upto 50 Meter lead. (A) Loose or soft

Filling available excavated earth (excluding

rock) in trenches. plinth, sides of

2 foundations etc. in layers not exceeding CMT 130.39 11.04

20cm. in depth consolidating each

disposited layer by ramming and watering.

Filling in foundation and plinth with

murrum or selected soil in layers of 20cm.

thickness including watering, ramming and

consolidating etc. complete.

Brick work using common burnt clay

building bricks having crushing strength

4 not less than 35 kg/Sq.Cm in foundation CMT 4789.52 12.32

and plinth in Cement Mortar 1:6 (1 Cement

: 6 fine sand) (C) Fly Ash Bricks

Providing and laying cement concrete 1:4:8

(1- Cement : 4- coarse sand : 8- hand

5 broken stone aggregates 40 mm nominal CMT 2680.21 14.18

size) and curing complete excluding cost of

formwork in (A) Foundation and Plinth

Providing and laying cement concrete

1:5:10 (1-Cement : 5- Coarse sand : 10-

hand broken stone aggregates 40 mm

nominal size) and curing complete

excluding cost of formwork in (A)

Foundation and Plinth

Providing & laying Cement Concrete 1:2:4

(1 Cement : 2 Coarse Sand : 4 graded stone

aggregate 20 mm nominal size) & curing

complete including cost of form work (A)

Foundation and Plinth – Below Tie beam,

Plinth protection & surface leveling work

Providing and laying controlled cement

concrete M.200 and curing complete

including the cost of formwork and

8 excluding the cost of reinforcement for CMT 6192.54 1.7

reinforced concrete work in (C) Coping

Vertical and horizontal for all floor

(Cement Level 360 Kg)

Providing and laying controlled cement

concrete M.250 and curing complete

including the cost of formwork and

9 excluding the cost of reinforcement for CMT 4368.15 5.4

reinforced concrete work in (A)

Foundations, footings, Base of columns

and Mass concrete (Cement Level 380 Kg)

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

Construction of MDM Sheds at Nirnaynagar Primary School of Ahmedabad Municipal

School in Ahmedabad City.

Size of MDM Shed - 12 X 7 M

ITEM Description of Item Unit Quantity Amount

Providing and laying controlled cement

concrete M.250 and curing complete

including the cost of formwork and

10 excluding the cost of reinforcement for CMT 6845.64 0.54

reinforced concrete work in (D) Columns,

Pillars posts and struts all floor (Cement

Providing I.S.I. T.M.T Bars Fe.500D steel

reinforcement (ISI mark) Confirmed to IS-

11 1786 for R.C.C work including cutting, Kg 76.21 230.61

bending, binding and placing in position

etc. complete. For all floors

20mm thick sand faced cement plaster on

walls above ground level consisting of

12mm thick backing coat of cement mortar

12 1:3 (1 cement : 3 sand) and 8mm thick SMT 300.66 27.01

finishing coat of cement mortar 1:1 (1

cement : 1 sand) watering, curing etc.

complete for any height.

Finishing walls with 100% Premium acrylic

emulsion paint having VOC less than

gm/litre and UV resistance as per IS

15489:2004, Alkali & fungal resistance, dirt

resistance exterior paint of required shade

(Company Depot Tinted) with silicon

13 additives. New work (Two or more coats SMT 183.06 27.01

applied @ 1.43 litre/10 sqm. Over and

including priming coat of exterior primer

applied @ 0.90 litre/10 sqm. Item includes

two coat of primer and putty with

scaffolding at all level of work. As per

Approval of Engineer Incharge.

Providing and laying 25mm thick polished

Kota stone flooring/staircase treads (two

pieces with three grooves in front of steps)

over 20mm (average) thick base of cement

mortar 1:6 (1 cement : 6 coarse sand) laid

over and jointed with grey cement slurry

including curing, rubbing and polishing

Steel work, welded in built up sections

framed work including cutting, hoisting,

fixing in position and applying a priming

coat of red lead paint. (A) In beams and

15 joists, channels and angles tees, flats, with Kg 84.13 1540

connecting plates or angle cleats as in main

and cross beams. Hip and jack rafters,

purlins connected to common rafters and

Providing and fixing of highly durable

precoated Roofing Sheets having high

16 quality color coating throughout the roof SMT 1098.53 99.4

and having minimum 0.6 mm thickness.

The Color Coated sheet Roofing fixed with

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

Construction of MDM Sheds at Nirnaynagar Primary School of Ahmedabad Municipal

School in Ahmedabad City.

Size of MDM Shed - 12 X 7 M

ITEM Description of Item Unit Quantity Amount

galvanized iron/color powder coated J or L

Hooks, Bolts and nuts 8mm diameter with

bitumen and G.I. limpet washer or color

powder coated limpet washer filled with

white lead complete as per approved

sample and color as directed by engineer in

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

Construction of MDM Sheds at Gujarat Housing Board Primary School of Ahmedabad

Municipal School in Ahmedabad City.

Size of MDM Shed - 15 X 10 M

ITEM Description of Item Unit Quantity Amount

Excavation for foundation upto 1.5 m depth

including sorting out and stacking of useful

1 materials and disposing off the excavated CMT 117.08 33.03

stuff upto 50 Meter lead. (A) Loose or soft

Filling available excavated earth (excluding

rock) in trenches. plinth, sides of

2 foundations etc. in layers not exceeding CMT 130.39 20.83

20cm. in depth consolidating each

disposited layer by ramming and watering.

Filling in foundation and plinth with

murrum or selected soil in layers of 20cm.

thickness including watering, ramming and

consolidating etc. complete.

Brick work using common burnt clay

building bricks having crushing strength

4 not less than 35 kg/Sq.Cm in foundation CMT 4789.52 14.41

and plinth in Cement Mortar 1:6 (1 Cement

: 6 fine sand) (C) Fly Ash Bricks

Providing and laying cement concrete 1:4:8

(1- Cement : 4- coarse sand : 8- hand

5 broken stone aggregates 40 mm nominal CMT 2680.21 20.81

size) and curing complete excluding cost of

formwork in (A) Foundation and Plinth

Providing and laying cement concrete

1:5:10 (1-Cement : 5- Coarse sand : 10-

hand broken stone aggregates 40 mm

nominal size) and curing complete

excluding cost of formwork in (A)

Foundation and Plinth

Providing & laying Cement Concrete 1:2:4

(1 Cement : 2 Coarse Sand : 4 graded stone

aggregate 20 mm nominal size) & curing

complete including cost of form work (A)

Foundation and Plinth – Below Tie beam,

Plinth protection & surface leveling work

Providing and laying controlled cement

concrete M.200 and curing complete

including the cost of formwork and

8 excluding the cost of reinforcement for CMT 6192.54 1.95

reinforced concrete work in (C) Coping

Vertical and horizontal for all floor

(Cement Level 360 Kg)

Providing and laying controlled cement

concrete M.250 and curing complete

including the cost of formwork and

9 excluding the cost of reinforcement for CMT 4368.15 5.4

reinforced concrete work in (A)

Foundations, footings, Base of columns

and Mass concrete (Cement Level 380 Kg)

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

Construction of MDM Sheds at Gujarat Housing Board Primary School of Ahmedabad

Municipal School in Ahmedabad City.

Size of MDM Shed - 15 X 10 M

ITEM Description of Item Unit Quantity Amount

Providing and laying controlled cement

concrete M.250 and curing complete

including the cost of formwork and

10 excluding the cost of reinforcement for CMT 6845.64 0.54

reinforced concrete work in (D) Columns,

Pillars posts and struts all floor (Cement

Providing I.S.I. T.M.T Bars Fe.500D steel

reinforcement (ISI mark) Confirmed to IS-

11 1786 for R.C.C work including cutting, Kg 76.21 298.16

bending, binding and placing in position

etc. complete. For all floors

20mm thick sand faced cement plaster on

walls above ground level consisting of

12mm thick backing coat of cement mortar

12 1:3 (1 cement : 3 sand) and 8mm thick SMT 300.66 35.41

finishing coat of cement mortar 1:1 (1

cement : 1 sand) watering, curing etc.

complete for any height.

Finishing walls with 100% Premium acrylic

emulsion paint having VOC less than

gm/litre and UV resistance as per IS

15489:2004, Alkali & fungal resistance,

dirt resistance exterior paint of required

shade (Company Depot Tinted) with silicon

13 additives. New work (Two or more coats SMT 183.06 35.41

applied @ 1.43 litre/10 sqm. Over and

including priming coat of exterior primer

applied @ 0.90 litre/10 sqm. Item includes

two coat of primer and putty with

scaffolding at all level of work. As per

Approval of Engineer Incharge.

Providing and laying 25mm thick polished

Kota stone flooring/staircase treads (two

pieces with three grooves in front of steps)

over 20mm (average) thick base of cement

mortar 1:6 (1 cement : 6 coarse sand) laid

over and jointed with grey cement slurry

including curing, rubbing and polishing

Steel work, welded in built up sections

framed work including cutting, hoisting,

fixing in position and applying a priming

coat of red lead paint. (A) In beams and

15 joists, channels and angles tees, flats, with Kg 84.13 2245.23

connecting plates or angle cleats as in main

and cross beams. Hip and jack rafters,

purlins connected to common rafters and

Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM Sheds at

Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in Ahmedabad

Construction of MDM Sheds at Gujarat Housing Board Primary School of Ahmedabad

Municipal School in Ahmedabad City.

Size of MDM Shed - 15 X 10 M

ITEM Description of Item Unit Quantity Amount

Providing and fixing of highly durable

precoated Roofing Sheets having high

quality color coating throughout the roof

and having minimum 0.6 mm thickness.

The Color Coated sheet Roofing fixed with

galvanized iron/color powder coated J or L

Hooks, Bolts and nuts 8mm diameter with

bitumen and G.I. limpet washer or color

powder coated limpet washer filled with

white lead complete as per approved

sample and color as directed by engineer in

Total Project Cost (A+B):

Estimated Amount

Sr. No. Particular

1 Annexure – A (Nirnaynagar Primary School)

2 Annexure – B (Gujarat Housing Board Primary School)

Total Estimated Amount (In Rs.)

Request for Proposal (RFP) for the Selection of an Agency for Procurement and Supply of School Shoes for

Boys and Girls in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti, Ahmedabad

Annexure C: Agreement Format

Part I: Undertaking

(The Undertaking as per following format on non-judicial stamp paper of Rs. 100/- is to be furnished by

contractor when asked by Nagar Prathmik Shikshan Samiti Ahmedabad after opening of tenders/Price bid.)

Name of Work: Request for Proposal (RFP) for Selection of Implementation Agency for Construction of

MDM Sheds at Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in

Ahmedabad City.

We had participated for the above-mentioned work, and we were qualified for the criteria mentioned in the

subjected works tender.

Upon asked by Nagar Prathmik Shikshan Samiti Ahmedabad, we hereby give our consent with this

undertaking to carry out and execute the works of Selection of “Request for Proposal (RFP) for Selection of

Implementation Agency for Construction of MDM Sheds at Nirnaynagar and Gujarat Housing Board

Primary School of Ahmedabad Municipal School in Ahmedabad City.” if the same is awarded to _______

above/below the estimated rates.

We hereby agree and abide ourselves and assure Nagar Prathmik Shikshan Samiti Ahmedabad that we will not

deny to carry out and execute the work if the same is awarded to us by the competent authority of Nagar

Prathmik Shikshan Samiti Ahmedabad at above mentioned rates and terms mentioned in the subjected work's

tender, failing which, competent authority of Nagar Prathmik Shikshan Samiti Ahmedabad may take penalty

actions like disqualifying or debarring us for future works of Nagar Prathmik Shikshan Samiti Ahmedabad for

the period as decided by Nagar Prathmik Shikshan Samiti Ahmedabad upon their discretion, or any other

action as decided by competent authority of Nagar Prathmik Shikshan Samiti Ahmedabad.

This undertaking will remain in force up to ………………………………….

Sign and Stamp of Contractor.

Request for Proposal (RFP) for the Selection of an Agency for Procurement and Supply of School Shoes for

Boys and Girls in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti, Ahmedabad

Part II: Master Service Agreement

(To be printed on Rs. 300/- Stamp Paper)

This AGREEMENT is made at __________, Ahmedabad, Gujarat on this ____ day of _____, ____,

-----------------------------, hereinafter referred to as "Client", or "Nagar Prathmik Shikshan Samiti

Ahmedabad" (which expression unless repugnant to the context therein shall include its administrator and

permitted assignees) of the FIRST PART;

-----------------------------, a company registered under the Companies Act, 1956 or partnership firm registered

under Indian Partnership Act 1932 or Proprietary Firm having its registered office at -----------------------------,

hereinafter referred to as “Service Provider” or “SP” or “Vendor” or “Bidder” or “SI”, (which expression unless

repugnant to the context therein, shall include its successors, administrators, executors and permitted

assignees), of the SECOND PART.

Whereas Nagar Prathmik Shikshan Samiti Ahmedabad has envisaged to Request for Proposal (RFP) for

Selection of Implementation Agency for Construction of MDM Sheds at Nirnaynagar and Gujarat Housing

Board Primary School of Ahmedabad Municipal School in Ahmedabad City.

And whereas Nagar Prathmik Shikshan Samiti Ahmedabad published the Request for Proposal (RFP) for

Selection of Implementation Agency for Construction of MDM Sheds at Nirnaynagar and Gujarat Housing

Board Primary School of Ahmedabad Municipal School in Ahmedabad City.

And whereas M/s. ------------------------- has submitted its proposal for “Request for Proposal (RFP) for

Selection of Implementation Agency for Construction of MDM Sheds at Nirnaynagar and Gujarat Housing

Board Primary School of Ahmedabad Municipal School in Ahmedabad City.”

AND whereas Nagar Prathmik Shikshan Samiti Ahmedabad has selected M/s………………………as successful

bidder and issued Letter of Intent dated ………………..to the successful bidder who in turn signed and returned

the same as a token of acceptance of Letter of Intent.

And whereas Nagar Prathmik Shikshan Samiti Ahmedabad and M/s. --------------------------- have decided to

enter into this Agreement on the terms and conditions stipulated hereinafter.

NOW, THEREFORE, in consideration of the premises covenants and promises contained herein and other

good and valuable considerations, the receipt and adequacy of which is hereby acknowledged, the parties

intending to be bound legally, IT IS HEREBY AGREED between the Parties as follows:

In this Agreement, the following terms shall be interpreted as indicated, -

“Nagar Prathmik Shikshan Samiti Ahmedabad” means Ahmedabad Municipal Corporation School Board;

“Contract” means this Agreement entered into between Nagar Prathmik Shikshan Samiti Ahmedabad and the

Bidder including all attachments and annexure there to and all documents incorporated by reference therein;

“Bidder” means M/s. ----------------- interchangeably referred to as “SI” in the contract; and

“RFP” means the Tender Published by Nagar Prathmik Shikshan Samiti Ahmedabad (Ref. No. ------) and the

subsequent Corrigenda / Clarifications issued.

"Deliverable" means any action / output generated by the SI while discharging their contractual obligations.

This would include information and all the other services rendered as per the scope of work.

Request for Proposal (RFP) for the Selection of an Agency for Procurement and Supply of School Shoes for

Boys and Girls in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti, Ahmedabad

The documents forming this Agreement are to be taken as mutually explanatory of one another. The following

order shall govern the priority of documents constituting this Agreement, in the event of a conflict between

various documents, the documents shall have priority in the following order:

this Agreement.

 Scope of Services for the Service Provider (hereby annexed as Annexure)

 Detail Commercial proposal of the Service Provider accepted by Nagar Prathmik Shikshan Samiti

Ahmedabad (hereby annexed as Annexure)

 Clarification & Corrigendum Documents published by Nagar Prathmik Shikshan Samiti Ahmedabad

subsequent to the RFP for this work (hereby annexed as Annexure)

 RFP Document of Nagar Prathmik Shikshan Samiti Ahmedabad for this work (hereby annexed as

 LoI issued by the Nagar Prathmik Shikshan Samiti Ahmedabad to the successful bidder (hereby

annexed as Annexure); and

 Successful bidder’s “Technical Proposal” and “Commercial Proposal” submitted in response to the

RFP (hereby annexed as Annexure).

 Payment Terms (hereby annexed as Annexure).

 Term of the Agreement

In the event of implementation period getting extended beyond implementation timelines, for reasons not

attributable to the Service Provider, Nagar Prathmik Shikshan Samiti Ahmedabad reserves the right to extend

the term of the Agreement by corresponding period to allow validity of contract. (Note: Delay caused due to

any reason not in control of the SI would not be attributed to the project period.)

Payment Schedule & Milestone

The Payment Schedule & Milestone is as per the RFP and subsequent Addendum & Corrigendum released, if

any. The same will form as Annexure of the Contract

Scope Extension

Nagar Prathmik Shikshan Samiti Ahmedabad reserves right to extend the scope of services for the price &

timelines as given in Annexure to this Agreement.

Third Party Claims

a. Subject to Sub-clause (b) below, the Service Provider (the "Indemnified Party") from and against all

losses, claims litigation and damages on account of bodily injury, death or damage to tangible personal

property arising in favor or any person, corporation or other entity (including the Indemnified Party)

attributable to the Indemnifying Party's performance or non-performance under this Agreement or the

PERFORMANCE STANDARDSs.

b. The indemnities set out in Sub-clause (a) above shall be subject to the following conditions:

The Indemnified Party, as promptly as practicable, informs the Indemnifying Party in writing of the claim or

proceedings and provides all relevant evidence, documentary or otherwise;

The Indemnified Party shall, at the cost and expenses of the Indemnifying Party, give the Indemnifying Party

all reasonable assistance in the defense of such claim including reasonable access to all relevant information,

documentation and personnel. The indemnifying party shall bear cost and expenses and fees of the Attorney

on behalf of the Indemnified Party in the litigation, claim.

if the Indemnifying Party does not assume full control over the defense of a claim as provided in this Article,

the Indemnifying Party may participate in such defense at its sole cost and expense, and the Indemnified

Party will have the right to defend the claim in such manner as it may deem appropriate, and the cost and

expense of the Indemnified Party will be borne and paid by the Indemnifying Party.

The Indemnified Party shall not prejudice, pay or accept any proceedings or claim, or compromise any

proceedings or claim, without the written consent of the Indemnifying Party;

bidder hereby indemnify & hold indemnified the Nagar Prathmik Shikshan Samiti Ahmedabad harmless from

& against any & all damages, losses, liabilities, expenses including legal fees & cost of litigation in connection

with any action, claim, suit, proceedings as if result of claim made by the third party directly or indirectly

arising out of or in connection with this agreement.

Request for Proposal (RFP) for the Selection of an Agency for Procurement and Supply of School Shoes for

Boys and Girls in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti, Ahmedabad

all settlements of claims subject to indemnification under this Article will: (a) be entered into only with the

consent of the Indemnified Party, which consent will not be unreasonably withheld & include an

unconditional release to the Indemnified Party from the claimant for all liability in respect of such claim; & (b)

include any appropriate confidentiality agreement prohibiting disclosure of the terms of such settlement;

the Indemnified Party shall take steps that the Indemnifying Party may reasonably require to mitigate or

reduce its loss as a result of such a claim or proceedings; &

In the event that the Indemnifying Party is obligated to indemnify an Indemnified Party pursuant to this

Article, the Indemnifying Party will, upon payment of such indemnity in full, be subrogated to all rights &

defenses of the Indemnified Party with respect to the claims to which such indemnification relates;

in the event that the Indemnifying Party is obligated to indemnify the Indemnified Party pursuant to this

Article, the Indemnified Party will be entitled to invoke the Performance Bank Guarantee, if such indemnity is

not paid, either in full or in part, & on the invocation of the Performance Bank Guarantee, the Indemnifying

Party shall be subrogated to all rights & defenses of the Indemnified Party with respect to the claims to which

such indemnification relates.

Resolution of Disputes

The Nagar Prathmik Shikshan Samiti Ahmedabad and the SI shall make every effort to resolve amicably, by

direct informal negotiation, any disagreement or dispute arising between them under or in connection with

the Agreement. If after 30 days from the commencement of such informal negotiations, the Nagar Prathmik

Shikshan Samiti Ahmedabad and the SI are unable to resolve amicably such dispute, the matter will be

referred to the Administrative Officer, Nagar Prathmik Shikshan Samiti Ahmedabad his / her opinion shall be

If the SI doesn’t agree with the opinion of the Administrative Officer, Nagar Prathmik Shikshan Samiti

Ahmedabad, matter shall be referred to two Arbitrators: one Arbitrator to be nominated by Nagar Prathmik

Shikshan Samiti Ahmedabad/ AMC and the other one to be nominated by the SI. In the case of the said

Arbitrators not agreeing, then the matter will be referred to an umpire to be appointed by the Arbitrators in

writing before proceeding with the reference. The award of the Arbitrators, and in the event of their not

agreeing, the award of the Umpire appointed by them shall be final and binding on the parties. Proceedings

under this clause shall be subject to applicable law of the Arbitration and Reconciliation Act, 1996 and the

venue of such arbitration shall be Ahmedabad.

Cost of arbitration shall be borne by each party proportionately. However, expenses incurred by each party in

connection with the preparation, presentation shall be borne by the party itself. The provisions of this clause

shall survive termination of this Agreement.

Limitation of Liability towards Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC/AMC Schools

The SI's liability under the resultant Agreement shall be determined as per the Law in force for the time being.

The SI shall be liable to the Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC for loss or damage occurred

or caused or likely to occur on account of any act of omission on the part of the SI and its employees, including

loss caused to Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC on account of defect in goods or deficiency

in services on the part of SI or his agents or any person / persons claiming through or under said SI. However,

such liability of SI shall not exceed the contract value.

This limitation of liability shall not limit the SI’s liability, if any, for damage to Third Parties caused by the SI

or any person or firm acting on behalf of the SI in carrying out the scope of work envisaged herein.

Conflict of Interest

A conflict of interest is any situation that might cause an impartial observer to reasonably question whether SI

actions are influenced by considerations of your firm’s interest at the cost of Government.

The SI shall disclose to the Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC in writing, all actual and

potential conflicts of interest that exist, arise or may arise (either for the Service Provider or its Team) in the

course of performing Services as soon as it becomes aware of such a conflict. However, SI shall hold Nagar

Prathmik Shikshan Samiti Ahmedabad’s/ AMC’s interest paramount, without any consideration for future

work, and strictly avoid conflict of interest with other assignments.

Fraud and Corruption

Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC requires that SI must observe the highest standards of

ethics during the execution of the contract. In pursuance of this policy, Nagar Prathmik Shikshan Samiti

Request for Proposal (RFP) for the Selection of an Agency for Procurement and Supply of School Shoes for

Boys and Girls in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti, Ahmedabad

Ahmedabad/ AMC/ AMC Libraries defines, for the purpose of this provision, the terms set forth as follows:

“Corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the

action of Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC/ AMC libraries in contract executions.

"Fraudulent practice" means a mis-presentation of facts, in order to influence a procurement process or the

execution of a contract, to Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC/ AMC libraries, and includes

collusive practice among bidders (prior to or after Proposal submission) designed to establish Proposal prices

at artificially high or non-competitive levels and to deprive Nagar Prathmik Shikshan Samiti Ahmedabad of

the benefits of free and open competition.

“Unfair trade practices” means supply of services different from what is ordered on, or change in the Scope of

Work which is given in the contract.

“Coercive Practices” means harming or threatening to harm, directly or indirectly, persons or their property to

influence their participation in the execution of contract.

If it is noticed that the SI has indulged into the Corrupt / Fraudulent / Unfair / Coercive practices, it will be a

sufficient ground for Nagar Prathmik Shikshan Samiti Ahmedabad for termination of the contract and initiate

black-listing of the vendor.

Exit Management

Exit Management Purpose

This clause sets out the provisions, which will apply during Exit Management period. The Parties shall ensure

that their respective associated entities carry out their respective obligations set out in this Exit Management

The exit management period starts, in case of expiry of contract, at least 6 months prior to the date when the

contract comes to an end or in case of termination of contract, on the date when the notice of termination is

sent to the SI. The exit management period ends on the date agreed upon by the Nagar Prathmik Shikshan

Samiti Ahmedabad or Six months after the beginning of the exit management period, whichever is earlier.

Service Provider will promptly on the commencement of the exit management period, supply to the Nagar

Prathmik Shikshan Samiti Ahmedabad or its nominated agencies the following:

Information relating to the current services rendered and performance data relating to the performance of the

services; Documentation relating to Surveillance Project, Project’s Intellectual Property Rights; any other data

and confidential information related to the Project.

Project data as is reasonably required for purposes of the Project or for transitioning of the services to its

Replacing Successful Bidder in a readily available format.

All other information (including but not limited to documents, records, and agreements) relating to the

services reasonably necessary to enable the Nagar Prathmik Shikshan Samiti Ahmedabad and its nominated

agencies, or its Replacing Vendor to carry out due diligence in order to transition the provision of the Services

to Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC or its nominated agencies, or its Replacing Vendor (as

the case may be).

Promptly on reasonable request at any time during the exit management period, the Successful Bidder shall,

subject to applicable laws, restraints and regulations (including in particular those relating to privacy) provide

to Nagar Prathmik Shikshan Samiti Ahmedabad/ AMCa list of all employees (with job titles and

communication address) of the Successful Bidder, dedicated to providing the services at the commencement

of the exit management period; To the extent that any Transfer Regulation does not apply to any employee of

the Successful Bidder, Nagar Prathmik Shikshan Samiti Ahmedabad/ AMCor Replacing Vendor may make an

offer of contract for services to such employee of the Successful Bidder and the Successful Bidder shall not

enforce or impose any contractual provision that would prevent any such employee from being hired by the

Nagar Prathmik Shikshan Samiti Ahmedabad/ AMCor any Replacing Vendor.

Exit Management Plan

Successful Bidder shall provide Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC with a recommended exit

management plan ("Exit Management Plan") within 90 days of signing of the contract, which shall deal with

at least the following aspects of exit management in relation to the PERFORMANCE STANDARDS as a whole

and in relation to the Project Implementation, the Operation and Management PERFORMANCE

STANDARDS and Scope of work definition.

Request for Proposal (RFP) for the Selection of an Agency for Procurement and Supply of School Shoes for

Boys and Girls in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti, Ahmedabad

A detailed program of the transfer process that could be used in conjunction with a Replacement Vendor

including details of the means to be used to ensure continuing provision of the services throughout the

transfer process or until the cessation of the services and of the management structure to be used during the

Plans for the communication with such of the Successful Bidder, staff, suppliers, customers and any related

third party as are necessary to avoid any material detrimental impact on Project’s operations as a result of

undertaking the transfer;

Plans for provision of contingent support to the Surveillance Project and Replacement Vendor for a

reasonable period (minimum one month) after transfer.

Successful Bidder shall re-draft the Exit Management Plan annually to ensure that it is kept relevant and up to

Each Exit Management Plan shall be presented by the Successful Bidder to and approved by Nagar Prathmik

Shikshan Samiti Ahmedabad or its nominated agencies.

The terms of payment as stated in the Terms of Payment Schedule include the costs of the Successful Bidder

complying with its obligations under this Schedule.

During the exit management period, the Successful Bidder shall use its best efforts to deliver the services.

Payments during the Exit Management period shall be made in accordance with the Terms of Payment

Termination of Contract

Nagar Prathmik Shikshan Samiti Ahmedabad may, without prejudice to any other remedy under this Contract

and applicable law, reserves the right to terminate for breach of contract by providing a written notice of

days stating the reason for default to the SI and as it deems fit, terminate the contract either in whole or in

If the SI fails to deliver any or all of the project requirements / operationalization / completion / performance

parameters (PERFORMANCE STANDARDS) of the project within the time frame specified in the contract; or

If the SI fails to perform any other obligation(s) under the contract.

Prior to providing a notice of termination to the SI, Nagar Prathmik Shikshan Samiti Ahmedabad shall

provide the SI with a written notice of 30 days instructing the SI to cure any breach/ default of the Contract, if

Nagar Prathmik Shikshan Samiti Ahmedabad is of the view that the breach may be rectified.

On failure of the SI to rectify such breach within 30 days, Nagar Prathmik Shikshan Samiti Ahmedabad may

terminate the contract by providing a written notice of 30 days to the SI, provided that such termination will

not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to Nagar

Prathmik Shikshan Samiti Ahmedabad. In such event the SI shall be liable for penalty/liquidated damages

imposed by the Nagar Prathmik Shikshan Samiti Ahmedabad. The performance Guarantee shall be forfeited

by the Nagar Prathmik Shikshan Samiti Ahmedabad

Consequences of Termination

In the event of termination of this contract, Nagar Prathmik Shikshan Samiti Ahmedabad is entitled to impose

any such obligations and conditions and issue any clarifications as may be necessary to ensure an efficient

transition and effective continuity of the services which the SI shall be obliged to comply with and take all

available steps to minimize the loss resulting from that termination/ breach, and further allow and provide all

such assistance to Nagar Prathmik Shikshan Samiti Ahmedabad and/ or succeeding vendor, as may be

required, to take over the obligations of the SI in relation to the execution / continued execution of the

requirements of this contract.

In the event of the SI being unable to service the contract for whatever reason, Nagar Prathmik Shikshan

Samiti Ahmedabad would evoke the PBG. Notwithstanding and without prejudice to any rights whatsoever of

department under the Contract in the matter, the proceeds of the PBG shall be payable to department as

compensation for any loss resulting from the Bidder’s failure to complete its obligations under the Contract.

Department shall notify the Bidder in writing of the exercise of its right to receive such compensation within

14 days, indicating the contractual obligation(s) for which the Bidder is in default.

Nagar Prathmik Shikshan Samiti Ahmedabad shall also be entitled to make recoveries from the Bidder’s bills,

performance bank guarantee, or from any other amount due to him, the equivalent value of any payment

made to him due to inadvertence, error, collusion, misconstruction or misstatement

Request for Proposal (RFP) for the Selection of an Agency for Procurement and Supply of School Shoes for

Boys and Girls in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti, Ahmedabad

“Confidential Information" means all information including Project Data (whether in written, oral, electronic

or other format) which relates to the technical, financial and operational affairs, business rules, citizen

information, video footages, alert information, any police department data, products, processes, data, crime /

criminal secrets, design rights, know-how and personnel of each Party and its affiliates which is disclosed to or

otherwise learned by the other Party or subcontractors (whether a Party to the contract or to the

PERFORMANCE STANDARDS) in the course of or in connection with the contract (including without

limitation such information received during negotiations, location visits and meetings in connection with the

contract or to the PERFORMANCE STANDARDS) or pursuant to the contract to be signed subsequently.

Except with the prior written permission of Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC, the Service

Provider and its Personnel shall not disclose such confidential information to any person or entity not

expected to know such information by default of being associated with the project, nor shall the Service

Provider and it’s Personnel make public the recommendations formulated in the course of, or as a result of the

The Service Provider recognizes that during the term of this Agreement, sensitive data will be procured &

made available to it, its Sub contractors & agents & others working for or under the Service Provider.

Disclosure or usage of the data by any such recipient may constitute a breach of law applicable causing harm

not only to Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC whose data is used but also to its

stakeholders. Service Provider, its Subcontractors & agents are required to demonstrate utmost care,

sensitivity & strict confidentiality. Any breach of this Article will result in Nagar Prathmik Shikshan Samiti

Ahmedabad & its nominees receiving a right to seek injunctive relief & damages from the Service Provider.

Each Party agrees as to any Confidential Information disclosed by a Party to this Agreement (the "Discloser")

to the other Party to this Agreement (the "Recipient") &

to take such steps necessary to protect the Discloser's Confidential information from unauthorized use,

reproduction & disclosure, as the Recipient takes in relation to its own Confidential Information of the same

type, but in no event less than reasonable care;

to use such Confidential Information only for the purposes of this Agreement or as otherwise expressly

permitted or expressly required by this Agreement or as otherwise permitted by the Discloser in writing; &

not, without the Discloser's prior written consent, to copy the Confidential Information cause or allow it to be

copied, directly or indirectly, in whole or in part, except as otherwise expressly provided in this Agreement, or

as required in connection with Recipient's use as permitted under this Article, or as needed for the purposes of

this Agreement, or as needed for the purposes of this Agreement, provided that any proprietary legends &

notices (whether of the Discloser or of a Third Party) are not removed or obscured; &

Not, to disclose, transfer, publish or communicate the Confidential Information in any manner, without the

Discloser's prior written consent, to any person except as permitted under this Agreement.

The restrictions of this Article shall not apply to confidential Information that:

is or becomes generally available to the public through no breach of this Article by the Recipient; &

Was in the recipient's possession free of any obligation of confidence prior to the time of receipt of it by the

Recipient hereunder; &

Is developed by the Recipient independently of any of discloser's Confidential Information; &

Is rightfully obtained by the Recipient from third Parties authorized at that time to make such disclosure

without restriction; &

is identified in writing by the Discloser as no longer proprietary or confidential; or vi. Is required to be

disclosed by law, regulation or Court Order, provided that the recipient gives prompt written notice to the

Discloser of such legal & regulatory requirement to disclose so as to allow the Discloser reasonable

opportunity to contest such disclosure.

to the extent that such disclosure is required for the purposes of this Agreement, either Party may disclose

its employees, agents & independent contractors & to any of its affiliates & their respective independent

contractors or employees; &

its professional advisors & auditors, who require access for the purposes of this Agreement, whom the relevant

Party has informed of its obligations under this Article & in respect of whom the relevant Party has informed

of its obligations under this Article has used commercially reasonable efforts to ensure that they are

contractually obliged to keep such Confidential Information confidential on terms substantially the same as

set forth in this Article. Either Party may also disclose confidential Information or any entity with the other

Party's prior written consent.

Request for Proposal (RFP) for the Selection of an Agency for Procurement and Supply of School Shoes for

Boys and Girls in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti, Ahmedabad

The provisions of this Article shall survive three years post expiration or any earlier termination of this

confidential Information shall be & remain the property of the Discloser & nothing in this Article shall be

construed to grant either Party any right or license with respect to the other Party's confidential Information

otherwise than as is expressly set out in this Agreement.

Subject as otherwise expressly provide in this Agreement all Confidential information in tangible or electronic

form under the control of the Recipient shall either be destroyed, erased or returned to the Discloser promptly

upon the earlier of: (i) the written request of the Disclose, or, (ii) termination or expiry of this Agreement or,

in respect of the PERFORMANCE STANDARDSs, the termination or expiry of the PERFORMANCE

STANDARDSs. Notwithstanding the forgoing, both Parties may retain, subject to the terms of this Article,

reasonable number of copies of the other Party's Confidential Information solely for confirmation of

compliance with the confidentiality obligations of this Agreement.

Neither Party is restricted by the provisions of this clause from using (including using to provide products or

perform services on behalf of third Parties) any ideas, concepts, know-how & techniques that are related to the

Recipient's employees or agents (and not intentionally memorized for the purpose of later recording or use)

(collectively, the "residuals"). This Article shall not permit the disclosure or use by either Party or any

financial (including business plans), statistical, product, personnel or customer data or the other Party. Each

party agrees not to disclose the source of the Residuals.

Both Parties agree that monetary damages would not be a sufficient remedy for any breach of this clause by

the other Party & that Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC& bidder, as appropriate, shall be

entitled to equitable relief, including injunction & specific performance as a remedy for any such breach. Such

remedies shall not be deemed to be the exclusive remedies for a breach by a Party of this clause, but shall be in

addition to all other remedies available at law or equity to the damaged Party.

in connection with the Services, Service Provider may from time to time undertake one or more quality

assessment reviews for the purpose of improving the Project. In order for such reviews to be frank & candid,

for the greatest benefit to both Nagar Prathmik Shikshan Samiti Ahmedabad/ AMC& Service Provider, they

shall be kept confidential to the greatest extent possible. The Parties agree that any documentation created in

connection with such quality assessment reviews shall be confidential Information of Service Provider which

is licensed to AMC School

Board/ AMC for any internal use except that in no event shall such documentation or the results of such

reviews be discoverable or admissible (or used for any purpose) in any arbitration or legal proceedings against

Bidder related to this Agreement or the Services.

Standards of Performance

The SI shall provide the services and carry out their obligations under the Contract with due diligence,

efficiency, and professionalism/ethics in accordance with generally accepted professional standards and

practices. The SI shall always act in respect of any matter relating to this contract. The SI shall abide by all the

provisions/Acts/Rules/Regulations, Standing orders, etc. of Information Technology as prevalent in the

The SI shall also conform to the standards laid down by Nagar Prathmik Shikshan Samiti Ahmedabad or

Nagar Prathmik Shikshan Samiti Ahmedabad or Government of Gujarat or Government of India from time to

Sub-contracting / outsourcing would be allowed only in O&M phase for work like

Provisioning of technical manpower for operations and maintenance of application, hardware and cloud.

The bidder is expected to provide details of the sub-contractors for the work which is allowed as mentioned in

the clause. Use of personnel not on payroll of the SI shall be considered as sub-contracting. The SI shall solely

responsible for the work carried out by subcontracting under the contract. SI shall be the sole point of contact

for the entire project throughout the project period.

Care to be taken while working at Public Place

SI should follow instructions issued by concerned Competent Authority and Nagar Prathmik Shikshan Samiti

Request for Proposal (RFP) for the Selection of an Agency for Procurement and Supply of School Shoes for

Boys and Girls in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti, Ahmedabad

Ahmedabad from time to time for carrying out work at public places. SI should ensure that there is no damage

caused to any private or public property. In case such damage is caused, SI shall immediately bring it to the

notice of concerned organization and Nagar Prathmik Shikshan Samiti Ahmedabad in writing and pay

necessary charges towards fixing of the damage. SI should also ensure that no traffic congestion/public

inconvenience is caused while carrying out work at public places.

SI shall ensure that its employees/representatives don’t breach privacy of any citizen or establishment during

execution or maintenance of the project.

Compliance with Labor regulations

The SI shall pay fair and reasonable wages to the workmen employed by him, for the contract undertaken by

him and comply with the provisions set forth under the Minimum wages Act and the Contract Labor Act

Independent Contractor

Nothing in this Agreement shall be construed as establishing or implying any partnership or joint venture or

employment relationship between the Parties to this Agreement. Except as expressly stated in this Agreement

nothing in this Agreement shall be deemed to constitute any Party as the agent of any other Party or

authorizes either Party (i) to incur any expenses on behalf of the other Party, (ii) to enter into any engagement

or make any representation or warranty on behalf of the other Party, (iii) to pledge the credit of or otherwise

bind or oblige the other Party, or (iv) to commit the other Party in any manner whatsoever in each case

without obtaining the other Party's prior written consent.

A waiver of any provision or breach of this Agreement must be in writing and signed by an authorized official

of the Party executing the same. No such waiver shall be construed to affect or imply a subsequent waiver of

the same provision or subsequent breach of this Agreement.

Performance Bank Guarantee/ Bank FDR

The SI shall submit performance guarantee which is unconditional & irrevocable bank guarantee equal to an

amount equivalent of 5% of the Project Value (CAPEX). However, for Operation & Maintenance phase, SI will

submit the bank guarantee of amount equivalent of 5% of the Project Value (OPEX) in the format prescribed

in RFP issued by any of the Nationalized Banks Only for 1 year. The performance bank guarantee shall be

from Nationalized or Scheduled Banks except Co-operative Banks in favor of “Chairman, Nagar Prathmik

Shikshan Samiti, Ahmedabad”.

The performance guarantee shall be valid for the term agreement & shall be renewed & maintained by the SI

for the term of the agreement & extension, if any. The performance guarantee shall be forfeited / liquidated by

the Nagar Prathmik Shikshan Samiti Ahmedabad as a penalty in the event of failure to complete obligations or

breach of any of the conditions by the SI.

Personnel/Employees

Personnel/employees assigned by Service Provider to perform the services shall be employees of Service

Provider or its sub-contractors, & under no circumstances will such personnel be considered as employees of

Nagar Prathmik Shikshan Samiti Ahmedabad. Service Provider shall have the sole responsibility for

supervision & control of its personnel & for payment of such personnel's employee's entire compensation,

including salary, legal deductions withholding of income taxes & social security taxes, worker's compensation,

employee & disability benefits & the like & shall be responsible for all employer obligations under all laws as

applicable from time to time. The Nagar Prathmik Shikshan Samiti Ahmedabad shall not be responsible for

the above issues concerning to personnel of Service Provider.

Service Provider shall use its best efforts to ensure that sufficient Service Provider personnel are employed to

perform the Services, & that, such personnel have appropriate qualifications to perform the Services.

Each Party shall be responsible for the performance of all its obligations under this Agreement & shall be

liable for the acts & omissions of its employees & agents in connection therewith.

Variations & Further Assurance

a. No amendment, variation or other change to this Agreement or the PERFORMANCE STANDARDSs

Request for Proposal (RFP) for the Selection of an Agency for Procurement and Supply of School Shoes for

Boys and Girls in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti, Ahmedabad

shall be valid unless made in writing & signed by the duly authorized representatives of the Parties to this

b. Each Party to this Agreement or the PERFORMANCE STANDARDSs agree to enter into or execute,

without limitation, whatever other agreement, document, consent & waiver & to do all other things which

shall or may be reasonably required to complete & deliver the obligations set out in the Agreement or the

PERFORMANCE STANDARDSs.

Severability & Waiver

if any provision of this Agreement or the PERFORMANCE STANDARDSs, or any part thereof, shall be found

by any court or administrative body of competent jurisdiction to be illegal, invalid or unenforceable the

illegality, invalidity or unenforceability of such provision or part provision shall not affect the other provisions

of this Agreement or the PERFORMANCE STANDARDSs or the remainder of the provisions in question

which shall remain in full force & effect. The relevant Parties shall negotiate in good faith in order to agree to

substitute any illegal, invalid or unenforceable provision with a valid & enforceable provision which achieves

to the greatest extent possible the economic, legal & commercial objectives of the illegal, invalid or

unenforceable provision or part provision within 7 working days.

No failure to exercise or enforce & no delay in exercising or enforcing on the part of either Party to this

Agreement or the PERFORMANCE STANDARDSs of any right, remedy or provision of this Agreement or the

PERFORMANCE STANDARDSs shall operate as a waiver of such right, remedy or provision in any future

application nor shall any single or partial exercise or enforcement of any right, remedy or provision preclude

any other or further exercise or enforcement of any other right, remedy or provision.

Entire Agreement

This MSA, the PERFORMANCE STANDARDSs & all schedules appended thereto & the contents of the RFP

subsequent corrigenda issued thereon & clarification (undertakings) accepted by the Nagar Prathmik

Shikshan Samiti Ahmedabad constitute the entire agreement between the Parties with respect to their subject

The termination or expiry of this Agreement or the PERFORMANCE STANDARDSs for any reason shall not

affect or prejudice any terms of this Agreement, or the rights of the Parties under them which are either

expressly of by implication intended to come into effect or continue in effect after such expiry or termination.

The stamp duty payable for the contract shall be borne by the Service Provider.

The contract shall be governed by the laws and procedures prescribed by the Laws prevailing and in force in

India, within the framework of applicable legiperformance standardstion and enactment made from time to

time concerning such commercial dealings/processing. All legal disputes are subject to the jurisdiction of

Ahmedabad courts only.

IN WITNESS whereof the parties hereto have signed this on the day, month and year first herein above

Signed, sealed and delivered

For and on behalf of the Nagar Prathmik Shikshan Samiti Ahmedabad. Ahmedabad

Signed, sealed and delivered

For and on behalf of the “Service Provider”,

Request for Proposal (RFP) for the Selection of an Agency for Procurement and Supply of School Shoes for

Boys and Girls in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti, Ahmedabad

Attachments to the Agreement:

i. Scope of Services for the Service Provider

ii. Detail Commercial proposal of the Service Provider accepted by Nagar Prathmik Shikshan Samiti

iii. Corrigendum Document published by Nagar Prathmik Shikshan Samiti Ahmedabad subsequent to

the RFP for this work

iv. RFP Document of Nagar Prathmik Shikshan Samiti Ahmedabad for this work

v. LoI issued by the Nagar Prathmik Shikshan Samiti Ahmedabad to the successful bidder

vi. The successful bidder’s “Technical Proposal” and “Commercial Proposal” submitted in response to the

vii. Payment Schedule and Milestones

Request for Proposal (RFP) for the Selection of an Agency for Procurement and Supply of School Shoes for

Boys and Girls in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti, Ahmedabad

Part III: Format for Performance Bank Guarantee

<< To be printed on Rs. 100/- Stamp Paper >>

IN CONSIDERATION OF ……………………………………………. Through ………………………….

Nagar Prathmik Shikshan Samiti Ahmedabad, Ahmedabad (Ahmedabad Municipal Corporation School

Board) for Request for Proposal (RFP) for Selection of Implementation Agency for Construction of MDM

Sheds at Nirnaynagar and Gujarat Housing Board Primary School of Ahmedabad Municipal School in

Ahmedabad City on the terms and conditions of the AGREEMENT dated the …………..day of ……………..

2025 executed between Nagar Prathmik Shikshan Samiti Ahmedabad on the one part and the Company

(Name of the Company) on the other part (hereinafter referred to as “the said AGREEMENT) and on the

terms and conditions specified in the Contract, Form of Offer and Form of acceptance of Offer, true and

complete copies of the offer submitted by the Company, the said Acceptance of Offer and the said

AGREEMENT are annexed hereto.

The Company has agreed to furnish Nagar Prathmik Shikshan Samiti Ahmedabad in Guarantee of the

Nationalized Bank for the sum of Rs ……….. (Agreement in Words and Figures) only which shall be the

Security Deposit for the due performance of the term’s covenants and conditions of the said AGREEMENT.

We………….. Bank Registered in India under Act and having one of our Local Head Office at………………………..

do hereby guarantee to Nagar Prathmik Shikshan Samiti Ahmedabad in ………….. Department.

Due performance and observances by the Company of the terms covenants and conditions on the part of the

Company contained in the said AGREEMENT, AND

Due and punctual payment by the Company to Nagar Prathmik Shikshan Samiti Ahmedabad of all sum of

money, losses, damages, costs, charges, penalties and expenses that may become due or payable to Nagar

Prathmik Shikshan Samiti Ahmedabad by or from the Company by reason of or in consequence of any breach,

non-performance or default on the part of the Company of the terms covenants and conditions under or in

respect of the said AGREEMENT.

AND FOR THE consideration aforesaid, we do hereby undertake to pay to Nagar Prathmik Shikshan Samiti

Ahmedabad on demand without delay demur the said sum of Rs. ………………. (Rupees

…………………………………… only) together with interest thereon at the rate prescribed under ……………… from

the date of demand till payment or such lesser sum, as may be demanded by Nagar Prathmik Shikshan Samiti

Ahmedabad from us as and by way of indemnity on account of any loss or damage caused to or suffered by

Nagar Prathmik Shikshan Samiti Ahmedabad by reason of any breach, non-performance or default by the

Company of the terms, covenants and conditions contained in the said AGREEMENT or in the due and

punctual payment of the moneys payable by the Company to Nagar Prathmik Shikshan Samiti Ahmedabad

thereunder and notwithstanding any dispute or disputes raised by the Company in any suit or proceeding filed

before the Court relating thereto our liability hereunder being absolute and unequivocal and irrevocable AND

WE do hereby agree that –

The guarantee herein contained shall remain in full force and effect during the subsistence of the said

AGREEMENT and that the same will continue to be enforceable till all the claims of Nagar Prathmik Shikshan

Samiti Ahmedabad are fully paid under or by virtue of the said AGREEMENT and its claims satisfied or

discharged and till Nagar Prathmik Shikshan Samiti Ahmedabad certifies that the terms and conditions of the

said AGREEMENT have fully and properly carried out by the Company.

We shall not be discharged or released from liability under this Guarantee by reason of

any change in the Constitution of the Bank or

any arrangement entered into between Nagar Prathmik Shikshan Samiti Ahmedabad and the Company with

or without our consent;

any forbearance or indulgence shown to the Company,

any variation in the terms, covenants or conditions contained in the said AGREEMENT;

any time given to the Company, OR

any other conditions or circumstances under which in a law a surety would be discharged.

Our liability hereunder shall be joint and several with that of the Company as if we were the principal debtors

in respect of the said sum of Rs………………………. (Rupees ……………………………………. Only).

We shall not revoke this guarantee during its currency except with the previous consent of Nagar Prathmik

Request for Proposal (RFP) for the Selection of an Agency for Procurement and Supply of School Shoes for

Boys and Girls in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti, Ahmedabad

Shikshan Samiti Ahmedabad in ……………………… department in writing;

Provided always that notwithstanding anything herein contained our liabilities under this guarantee shall be

limited to the sum of Rs……………………….. (Rupees………………… only) and shall remain in force until Nagar

Prathmik Shikshan Samiti Ahmedabad certifies that the terms and conditions of the said AGREEMENT have

been fully and properly carried out by the Company.

Bank hereby agrees and covenants that if at any stage default is made in payment of any instalment or any

portion thereof due to Nagar Prathmik Shikshan Samiti Ahmedabad under the said AGREEMENT or if the

Company fails to perform the said AGREEMENT or default shall be made in fulfilling any of the terms and

conditions contained in the said AGREEMENT by the Company, the Bank shall pay to Nagar Prathmik

Shikshan Samiti Ahmedabad demand without any demur, such sum as may by demanded, not exceeding

Rs…………………………. (Rupees…………………………………) and that the Bank will indemnify and keep Nagar

Prathmik Shikshan Samiti Ahmedabad indemnified against all the losses pursuant to the said AGREEMENT

and default on the part of the Company. The decision of Nagar Prathmik Shikshan Samiti Ahmedabad that the

default has been committed by the Company shall be conclusive and final and shall be binding on the

Bank/Guarantor. Similarly, the decision of Nagar Prathmik Shikshan Samiti Ahmedabad as regards the

Agreement due and payable by the Company shall be final and conclusive and binding on the Bank

Nagar Prathmik Shikshan Samiti Ahmedabad shall have the fullest liberty and the Bank hereby gives its

consent without any way affecting this guarantee and discharging the Bank/Guarantor from its liability

hereunder, to vary or modify the said AGREEMENT or any terms thereof or grant any extension of time or

any facility or indulgence to the Company and Guarantee shall not be released by reason of any time facility or

indulgence being given to the Company or any forbearance act or omission on the part of Nagar Prathmik

Shikshan Samiti Ahmedabad or by any other matter or think whatsoever which under the law, relating to

sureties so releasing the guarantor and the Guarantor hereby waives all suretyship and other rights which it

might otherwise be entitled to enforce.

That the absence of powers on the part of the Company or Nagar Prathmik Shikshan Samiti Ahmedabad to

enter into or execute the said AGREEMENT or any irregularity in the exercise of such power or invalidity of

the said AGREEMENT for any reason whatsoever shall not affect the liability of the Guarantor/Bank and

binding on the bank notwithstanding any abnormality or irregularity

The Guarantor agrees and declares that for enforcing this Guarantee by………………… against it, the Courts at

Ahmedabad only shall have exclusive jurisdiction and the Guarantor hereby submits to the same

Being respectively the Director of the Company, who in token thereof, has hereto set his respective hands in

the presence of –

Request for Proposal (RFP) for the Selection of an Agency for Procurement and Supply of School Shoes for

Boys and Girls in AMC Schools under the Jurisdiction of Nagar Prathmik Shikshan Samiti, Ahmedabad

Specification & General Condition of Civil Work

1. All items mentioned in bill of quantities in section VII shall be carried out strictly in accordance with

the Gujarat (R & B) specification book of latest edition, with up to date correction slips, which are

available with Gujarat (R & B) Br. on payment.

2. The rates quoted against each item of the bill of quantities in section VII are for complete work

including cost of all materials, labors, tools and plants and water etc. unless otherwise.

3. All clauses and notes given in the Gujarat (R & B) schedule of rates latest with up to date correction

slips applicable to all items mentioned in bills of quantities in section VII.

4. The description rates units etc. of above schedule shall be corrected as per Gujarat (R & B) schedule of

rates latest first edition, in case of any error or omission.

5. Chapter number with items referred to above are of Gujarat (R & B) schedule of rates, latest edition

corrected up to – date.

6. The contractor shall provide such recesses, holes, openings etc. as directed by Engineer, as require by

the electrical/Sanitary work and nothing shall be payable on this account.

7. The reinforcement shall be measured in length including hooks if any and the payment shall be maid

accordingly. It shall not include overlaps, wastage couplings, welded joints, spacebars, chairs, stays,

hangers and steel binding wires. As per Government of Gujarat Road and Building Department

circular no.PDW-10-2017-01-C Dt:-15-02-2017.

8. If the documents provided by the contractor for payment of royalty is insufficient the employer shall

taken guaranty of Rs.300/- on stamp paper before releasing the security deposit. As per Government

of Gujarat Road and Building Department circular no.TNC-10-2013-(4)-C Dt:-08-08-2014.

9. Irrespective of what is stated in Para 6 of general rules of Gujarat (R & B) schedule of rate, latest

edition, no carriage of cement, steel and bricks or any other type of materials shall be admissible

irrespective of any lead involved.

10. The contractor shall see that necessary holes are provided in RCC and masonry works as required for

plumbing work at the time of execution as directed without any extra payment. The necessary opening

shall be made in the portion of wall wherever, directed by engineer in charge and the same will be

properly finished. The work as above is to be executed without any extra cost. It may be noted that

necessary deductions for such portions of gaps shall be made from the relevant items.

11. Actual quantities of completed and accepted work shall only be paid.

12. No pits shall be dug by the contractor near the site of work or within road land/Govt. land for taking

out earth for use on the works. In case of default, the pits so dug will filled in by the department by the

cost of the contractor plus 14% departmental charges.

13. The rates to be quoted by the contractor shall be inclusive of octroi, terminal tax, royalty and all other

taxes and charges. These are for complete work in all respects.

14. The royalty, if any shall be paid by the contractor direct to the respective department in accordance

with their rules and regulations in forces from time without intervention of the SSAM.

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15. All other taxes shall be paid by the contractor direct to the respective department in accordance with

their rules and regulations in forces from time without intervention of the SSAM.

16. Any trees, branches, bushes, crops etc which may be required to be cut during the execution of the

work shall be handed over to the SSAM or disposed off as directed.

17. The contactor shall be required to keep at the site of the work One qualified Engineer (Degree Holder)

with at least 1 years’ experience with suitable supplementary staff according to the requirement of

18. A. TESTING OF MATERIALS AND WORKS

a. All materials before being utilizes shall be inspected by Technical Resource Person & District

Project Engineer. Approved materials shall only be used

b. The nature and number of testing’s are as per frequency and acceptance criteria for materials as

given in the documents.

c. Testing shall be carried out by both contractor & third-party consultant appointed for respected

districts by SSAM.

d. The contractor shall allow facilities and co-operation towards collection of sample, provide labor

for collecting, packing and transporting samples.

V. An authorized representative of contractor shall remain present at the time when samples are

taken falling which engineer in-charge will take samples and shall be consider authentic.

VI. The day to day and periodical test carried for materials, mixes and placed concrete at the

laboratory shall consider authentic by contractor. It shall be then contractor responsibility to

produces the works, materials and finish items to the slandered based on laboratory design

VII. The contractor shall supply all material required for testing free of cost.

VIII. Testing charges shall be burned by contractor for the test carried out by him and employer

shall borne testing charge for the test carried out by third party.

B. CONVERSION OF UNITS

Wherever in the contract agreement dimensions and units have been expressed in FPS system, he

same will be converted into METRIC systems units by applying the standard conversion table of

INDIAN STANDARD INSTITUTION so as arrive at the corresponding figures arithmetically and the

contractor will have to accept the figures so and the contractor will have to accept the figures so

derived without any claim or compensation whatsoever.

C. CLIMATIC CONDITIONS

The engineer may order the contractor to suspend any work that may be subject to damage by

climatic conditions and no claim of the contractor will be entertained by the employer on this account

D. FOUNDATIONS DEPTHS/LEVELS

The drawings indicate the general foundation levels to be adopted for the different conditions of the

structures. During execution these levels may be modified to suit the site conditions. The contractor

shall not be liable to any compensation for any minor delays on this account. However, this may be

considered for granting suitable extension in the completion period, if necessitated by such events.

E. APPROACH ROAD

Necessary haul road and roads to water sources and quarries counted with the works shall be

satisfactorily constructed and maintained by the contractor at his on cost.

F. CONTRACTOR TO USE EXCAVATED HARD ROCK.

All useful materials like hard etc. excavated by the contractor at site shall be the property of employer.

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G. SUPPLY AND ARRANGEMENT OF THE MATERIALS.

The contractor shall make his on arrangements for supply of materials including cement, tiles, paints

and steel procured from the major manufacturers. These shall be as per the list of approved material

attached in the document.

The contractor shall be responsible for all transportation of the materials at site and shall bear all the

related costs. The engineer shall provide reasonable assistance for such inspection or examination as

may be required.

19. The items which are not provided in the Gujarat Schedule of rates and contract schedule of rates but

as executed at site will be paid at rate decided by the State Project Engineer, GCSE and his decision

will be binding upon the contractor.

20. All items in this contract schedule of rates subject to the footnote given in the schedule of rates or

latest edition.

21. For all items work will be executed as per R & B, Gujarat Specification.

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STATEMENT SHOWING THE FREQUENCY OF TESTS AND STANDERD FOR

Sr. Building Materials Frequency of Tests Acceptance Criteria

No Test To Be Carried

1 CEMENT (As per IS 12269 & 4031) On every change of brand per

(A) Setting Time 0 to 50 tones-1 Sample

50 to 100 tones –

Initial Sample Not Less than 30 Minutes

100 to 200 tones –

Final Sample Not more than 600 minutes

200 to 300 tones –

(B) Finess (Sieve)(I.S. Sample 90% or more passed from 90-micron

Sieve -90 Micron) 300 to 500 tones – 5 sieve

(C) Consistency Test Sample Above 30%

(D) Compressive 500 to 800 tones – 6 For OPC

Strength Sample 27 MPa on third day

800 to 1300 tones – 7 37 MPa on seventh day

Sample 53 MPa on twenty eighth day

(E) Finess test 1300 & above tones – 8 225 Sq.m./Kg more for OPC

through specific Sample 300Sq.m./Kg more for PPC

Soundness(Lechat

(F) Chemical analysis One Test On every Five 1. Magnesium oxide less than 6%

I.S. 4032-986 Sample 2. Sulphur Trioxide less than 2.75%

3. Ignition loss up to 5%

4. Chloride content less than 0.1 %

2 SAND(As per IS 1 Sample on every 150 Cmt On every change of river per Sites.

(A) Silt content [One season = 2 Sample Upto 3% for natural Sand

(B) Gradation(Sieve) i.e. As per IS 2386 Part-1, Clause 2, %

prior to monsoon passing for Zone Wise

(C) Fineness and (2.1To 3.2) Specification as per specified

modulus(F.M.) after monsoon] standard.

No sand of Zone -IV shall be used.

(D) Specific Gravity As per Latest Indian Standard

(E) Bulk Density As per Latest Indian Standard

(F) Soundness % 10% with Na2So4 & 15% with Mgso4

(G) Water Absorption Upto 2% (As per Morth)

3 GRIT (0-10mm), KAPACHI (10-20mm), Metal (40-20mm) or (63-40mm)(As per

`On every change of Quarry per Sites.

(A) Gradation (Sieve) 1 Sample on every 150 Cmt As per Table 9 (Cl 6.3) % passing for

For Grit, Karachi or Metal Zone Wise

(B)Flakiness & Least dimension is less than 3/5 of

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Elongation Index [One season = 2 Sample mean dimension. Combined Index shall

i.e. not exceed 40% for Aggregates.

(C) Aberration Value prior to monsoon As per Latest Indian Standard

(D) Specific Gravity after monsoon] As per Latest Indian Standard

(E) Bulk Density As per Latest Indian Standard

(F) Water Absorption Up-to 2% (As per Morth)

(G) Crushing Value % As per Latest Indian Standard

(H) Impact Value % As per Latest Indian Standard

(I) Soundness % 12% with Na2So4 & 18% with Mgso4

4 Bricks (As per IS 1077 & 3495) On every change of Mark per Sites.

(A) Effloresce test 1 Test per 30000 No. of As per Latest Indian Standard

(B) Water Bricks per Site Not more than 20%

(C) Compressive Not less than 35 Kg./Sq.cm. and

strength test individual result may not fall below up

(D) Dimension As per Latest Indian Standard

5 Bela stone (As per 2 Sample per Season On every change of Quarry per

IS 1123, 1597 Sites.

&1128) [One season = 2 Sample

(A) Water Absorption i.e. As per latest Indian Standard 1597-Part-

test prior to monsoon I

(B) Compressive and As per latest Indian Standard of 1597-

strength (Dry & Wet) after monsoon] Part-I(In Kg/Sq cm)

(C) Dimensions -

(D) Specific gravity As per latest Indian Standard of 1123-

6 Aerated concrete IS 2185, 6441 & 3346 On every change of Brand per

(A) Dimension 1 Test per 10000 No. of Max. variation in length shall not be

Blocks per Site more then ±5mm and max. variation in

height & width shall not be more than ±

(B) Compressive As per Latest Indian Standard

Strength IS 2185/2 T-1 (4 to 7 N/Sq mm)

(C) Thermal Average 0.24 to 0.42W/m2K as

conductivity suggested in IS 3346-1980

(D) Dry Density As per Latest Indian Standard

(E) Drying Shrinkage As suggested in IS 6441 (part-2) -

7 Tile / Mosaic / One Test per Site On every change of Brand per

Plain Flooring As Sites.

(A) Water Absorption Not more than 3%

(B) Transverse Wet tiles – 80 Kg./Sq.Cms. (Minimum)

Strength test Dry tiles – 120 Kg./Sq.Cms. (Minimum)

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(C) Dimension & As per Latest Indian Standard

(D) Modulus of As per Latest Indian Standard

(E) Flexure Strength Max 3500 Kg/Cm

(F) Wrapping Test As per Latest Indian Standard

(G) Abrasion test Average wear shall not exceed 3.5 mm

8 Water As per IS Site Wise On every change of Source per

3025& 456 Sites.

Chemical analysis Another test may be carried out if the result appears to be doubtful

Sr. Permissible Limit (Max)

1.Organic Solids Up to 200 mg/lit.

2.Inorganic Up to 3000 mg/lit.

3.Sulphates (SO3) Up to 400 mg/lit.

4..Chlorides (CI) Upto2000mg/lit. (P.C.C), Up to 500 mg /lit.

5. with 0.02 N, Na 5 ml maximum. (In 100ml of water)

6. with 0.02 N, 25 ml Maximum (In 100ml of water)

7. TDS Up to 2000 mg/lit.

8. PH Value 6 to

9 Cement concrete cube test As per IS 456-2000 and IS

Quantity Nos. of samples (as per Required Characteristics Compressive

site per day) Strength of 150mm x 1500mm x

1 to 5 Cmt. 1 mm cube at 7 days and 28 days in

6 to 15 Cmt. 2 N/sq.mm as per Table2 Grades of

16 to 30 Cmt. 3 Concrete (Clause 6.1, 9.2.2, 15.1.1, and

51 & above Cmt. 3 + 1 sample

After 50cmt Concrete, 1 Sample = 6 cubes

At every 50 Cmt. 1 Sample Three cubes for 7 Day testing

Required. Three cubes for 28 Day testing

10 Steel bars for reinforcement (1 Sample per On every change of Brand per

40MT/Dia.) Sites.

For, TMT/HYSD (FE500/500D)or CRC steel bars.

(A) Yield Stress (N/Sq As per Latest Indian

(B) Ultimate Tensile 228,1786, 1599 &

Stress (N/Sq mm)

(C) Stress Ratio

(D) Elongation %

(E) Unit Weight per

(G) Chemical Test One Test per Brand Contain of Carbon, Sulphur,

11 Paver and Kerb 1 Sample per Grade/color On every change of Brand per

(A) Comp. Strength As per Latest Indian Standard 456-

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12 Indian Teak Wood (As per IS 3629,883 & On every change of Origin per

(A) Moisture Content 1 Sample per Season As per Latest Indian Standard

(B) Modules of [One season = 2 Sample As per Latest Indian Standard

Elasticity i.e.

(C) Specific Gravity prior to monsoon As per Latest Indian Standard

(D) Density and As per Latest Indian Standard

(E) Anatomical after monsoon] Like Rays, pores, Soft tissues & others

Features As per Indian Standard

(F) General Features Like Color, Hardness, Weight & others

As per Latest Indian Standard

1. Tests as may be directed by Engineer in charge irrespective of provisions shown above shall

have to be got conducted.

2. Above mentioned all the tests of the materials required shall be carried out for materials

required in construction of each and every site.

3. Collection of samples, testing of the same and testing report submission shall be carried out

by both third-party consultants appointed for respective district by SSAM & Contractor.

Testing shall be carried out from Govt. approved laboratory.

4. 10% of each material & concrete cube sample testing shall be carried out from GERI.

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List of Approved Materials

Sr. No. Material Approved Brand Remarks

1 Cement All major plant Cement OPC 53 Grade Cément

Sail, Tata, Vizag, Electrotherm, Akshat, TMT Fe – 500 D

Diamond, Nilkanth, Rudra, Mono, Grace,

Friends, National, Gallant, Utkarsh, German

TMX, ASR, Vibrant, Prime Gold, KOTHI

T.M.T./CRS Steel

2 GOLD, Pollad, Parmeshwar God

Sail, Tata, Electrotherm, National, Gallant, CRS Fe –500

3 Ceramic Tiles, Vitrified Somani, Kajeria, Asian, Swastik, City,

Tiles, Glazed Tiles Zealtop, Marbito,Riwasa,Kohinoor,

Dakshinamurti, Vermora,

SakarMarbo,Crystal,Cengres

4 Acrylic / Oil Paint Nerolac, Asian, Berger, Magic brand,

5 CPVC / UPVC Pipe Astral ,Supreme, Finolex, Precision, Dutron,

6 Wheel Valve / Handle Zoloto, Zest, or Leader, Samrat

Valve / Sluice Valve

7 Rain Water Pipes / Prince Mumbai, Supreme, Finolex, Pricision,

SWR Pipes &Nahni Dutron, Astral

8 W.C. Pan, European Cera, Hindustan, Periware, HR Jhonson

Pan, Wash Basin

9 Kitchen Sink Nirali, Navkar

10 Water proofing Roof, Fosroc, Pidilite, Sika, Prema, Cico,

compound Fairmate, Lion, Magic brand, Indocem,

11 Glass Saint Gobain, Asahi, Modi

12 Mortar mix for aerated Ultratech, Rapidfix, Lion,Fairmat, Magic

block brand, Indocem

13 Pvc Water tank Sintex , Kaka, Dutron

14 Furniture to be supplied  HOF Furniture Pvt. Ltd.

of the manufacturing  Parin Furniture Ltd.

company  Godrej

 Quality Furniture & Project Pvt. Ltd.

 D_Firm Modular System Pvt. Ltd.

Note: The GCSE reserves the right to reject any of the above brands. Any of the above brands if

not available in the market the product of the similar specifications shall be approved before

procurement of such material.

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GENERAL CONDITION FOR CIVIL WORKS

1. For all purpose connected with the work, the contractor is required to make his own arrangement for

sufficient supply of water in such quantity and of such quality and at such places on the work is necessary.

The rate quoted in the tender for completed items of works and shall cover supply of water as directed.

2. All fixtures and fastening required for satisfactory completion of item of work even though not specifically

3. All the materials required to be used in the item of the work like vitrified tiles, Polish Kotah stone, Oil

paint and acrylic exterior emulsion etc. shall be got approved from the District Project Engineer before

put to use in the items of work.

4. Item of “Demolition” has not been included in BOQ. How ever it required to be executed, the same shall

be paid as per Prevailing R & B SOR increase or decrease by which the approved tender amount is more or

less than the estimated amount. The material which can be used and saleable shall be handover to School

Management Committee.

5. Foundation to be approved from Third party consultant before concreting.

6. All the reinforcement to be checked from Third Party consultant before concreting.

7. All the concrete items should be executed in presence of representative engineer of Third Party

8. If required framed structure building may be converted in to load bearing due to bearing capacity of soil

items to be executed shall be paid as per approved tender rates only.

9. Date of casting, grade of concrete and identification mark shall be written with oil paint on all structural

members, as soon as the formwork has been opened.