State Day Dhonodhanyo 2026

Supply and arrangement of various Furniture as per specific requirement (on hiring basis)

Hiring charges for supply and arrangement of Executive 2 Seater Sofa for VVIPs (to be arranged at the extreme front portion earmarked for audience)

Hiring charges for supply and arrangement of Executive banquet Chair with white cover (to be arranged at the Stage and Wings)

Hiring charges for supply and arrangement of Wheel Chair (to be kept at a convenient place)

Hiring charges for supply and arrangement of Fibre Table (Size - 5' X 3') with white cover & satin frill (to be arranged at backstage and other areas as per specific requirement)

Hiring charges for supply and arrangement of Executive Centre Table with white cover (to be arranged at VIP Room and Green Rooms)

Carpeting of areas as per requirement (on hiring basis)

Hiring charges for Carpeting of the floor of Main Stage (Dimension of Main Stage - 40' X 30')

Hiring charges for Carpeting of the floor of VIP Room (Dimension of - 20' X 20')

Construction of durable console, Rostrum, etc (on hiring basis)

Hiring charges for construction of durable Console for Sound, Light and Video editing (including all related cost for hiring, transportation, fitting, fixing, dismantling, etc.)

Hiring charges for construction of durable Rostrum for LED [Size - 16' (L) X 4' (B) X 4' (H)] (including all related cost for hiring, transportation, fitting, fixing, dismantling, etc.)

Hiring charges for construction of Console for Live feed [ Size - 20' X 8' X 2.5' (H)] (including all related cost for hiring, transportation, fitting, fixing, dismantling, etc.)

Checking room made with octonorm system

Construction of Iron Canopy (on hiring basis)

Hiring charges for construction of Iron Canopy for Feed Room [10' (Ceiling Height)] with appropriate Cloth masking and befitting curtains.

Floral Decoration at various places

Charges for decoration of the front portion of Main Stage with original fresh flowers. Specific requirements: Flowers to be arranged in two rows; Flowers to be used : Orchid & Jerbera of different colours, without leaving spaces in between for Dhanadhanya - 170 rft

Barricading (on hiring basis)

Hiring charges for arrangement of Iron Mozo Barricading (Height - 3')

Supplying, fitting, fixing and operation of various Sound Equipments (on hiring basis) and smooth running of the entire Sound System Hiring charges for supplying, fitting, fixing, operation and monitoring of the following items / equipments:-

1 Low + 1 Top / Array Sound System

Stage Monitor including required wiring

Outbox Speaker (15") including required wiring

Amplifier including required wiring

Microphone on stand including required wiring

Cordless Microphone

Mixer with operator 32 channel including required wiring

DVD player including required wiring

Digital Recorder including required wiring

Voltage Stabilizer (10 KW) including required wiring

Compressor & Sound Limitors including required wiring

Audio DB Box for TV Channels including required wiring

Power Board including required wiring

Charges for deployment of sound operator/Controller and adequate number of supporting manpower required for smooth operation and overall control and monitoring of the entire Sound System

Supplying, fitting, fixing and operation of various Electrical and Electronic equipments / instruments (on hiring basis) and smooth running of entire elecrical system Hiring charges for supplying, fitting, fixing, operation and monitoring of the following items / equipments:-

Metal halide (400 Watt) including required wiring

Hiring, fitting fixing, & transportation of Uttirno to Auditorium Main Gate: LED Par for onroad

Charges for deployment of deployment of light operator/Controller and adequate number of supporting manpower required for smooth operation and overall control and monitoring of the entire Electrical and Electronics System

Necesssary earthing as per PWD specification

Supplying, fitting, fixing and operation of various Stage Lights (on hiring basis) Hiring charges for supplying, fitting, fixing, operation and monitoring of the following items / equipments:-

LED Par including required wiring

Surphy including required wiring

LED Face Par including required wiring

T- Truss for venue light (18 Rft x 34 Nos.)

Supplying, fitting, fixing and operation of Lights to be fitted at the VIP Room and Green Room (on hiring basis)

Hiring charges for supplying, fitting, fixing and operation of Celling Fitting LED Pannel Light (36 Watt) including required wiring

Infrastructural arrangements for Stage Run, Recording, Live Feed and Transmission of the Event (on hiring basis)

Charges for hiring Still Camera with skilled Photographer

Hiring of HD Video Camera with Proper Zoom Lens for - (Master & Close) and Experience Cameraperson handling same Camera and related Lenses wide and zoom For 2 Days

PTZ HD Camera & 20X Zoom with Remote access

Hiring of Hard Disk Reecorder with Hard Disk - HD 1080 for Master and Imporatnt Camera Recording for ISO.

Hiring of Minimum 20 Input & 11 Output 1ME HD Vision Mixer with sufficient Aux and support all the camera sources using in the event as desired by the authority

Hiring of Minimum 8 Input, HD Vision Mixer, Support all HD Camera and other Video input sources for Facebook Setup of important Camera Input For 2 Days

2 x 55 Inch Monitor for Multiviewer for PCR

1 x 55 Inch Monitor for Multiviewer for Press

1 x Audio Monitor for press

Hiring charges for Online Editing of the programme with multi camera functioning through an Online Editing Setup to be formed with a team of Editors and skilled Technicians

Hiring charges for providing Feed to media 40 channels including all

Charges for fitting and fixing of P7 LED (Size - 16'x8') including transportation and allied charges

Optical Fibre for different places for LED Output

Thematic LED Backdrop

Thematic Backdrop with flex

LED Riser/ Rosturm (72 ft x 3 ft height) for Stage Backdrop

Infrastructural arrangements for Displays, Connectivity and Uninterrupted Connectivity

Hiring charges for fitting, fixing and operation of Plasma TV (Size - 42'') including cable, switch and allied accessories in following places on stand

Hiring charges for fitting, fixing and operation of Plasma TV (Size - 42'') including cable, switch and allied accessories in following places at the backstage

Hiring charges for fitting, fixing and operation of Plasma TV (Size - 42'') including cable, switch and allied accessories in following places on pathway

Hiring charges for fitting, fixing and operation of Plasma TV (Size - 42'') including cable, switch and allied accessories in following places at the Feed room

Hiring charges for fitting, fixing and operation of Plasma TV (Size - 42'') including cable, switch and allied accessories in following places at the console

Laptop with connectivity

Hiring charges for installation of CCTVs (including wiring) from P-2 days in various places as per specific requirement to be communicated by the I. & C.A. Department and display of live recording through 16 Channel LED to be placed at a place to be decided by the Department. Specific requirement: A skilled technical person must be in charge of the entire system for ensuring uninterrupted CCTV display and recording in Hard Disk Drive.

Charges for preparation of 3D Graphical AV for Main Stage & Side Projection

Miscellaneous

Charges for procuring good quality standard Flower Bouquet

Hiring charges for providing Walky-Talky with related technical support for smooth operation during required time frame.

Hiring charges for providing Clear Com with related technical support for smooth operation during required time frame.

Cabelling with GI pipe cover for LED Display at different part of the venue

Requirement of Manpower Support (on hiring basis)

Hiring charges for Supervisor (Requirement: Skilled person must be deployed for this purpose)

Hiring charges for Girls as Promoters for Stage & VIP Room management. (Requirement: Skilled Girls in proper dress code and make up are to be deployed. Rate should be quoted considering the dress rehearsal)

Hiring charges for Boys as Promoters for Stage management. (Requirement: Skilled Boys in proper dress code are to be deployed. Rate should be quoted considering the dress rehearsal)

Hiring charges for Ushers for managing seating arrangement for audience. (Requirement: Skilled Girls & Boys in proper dress code and make up are to be deployed. Rate should be quoted considering the dress rehearsal)

Hiring charges for Girls for managing Green Room. (Requirement: Skilled Girls in proper dress code and make up are to be deployed. Rate should be quoted considering the dress rehearsal)

Requirement of Vehicles (on hiring basis)

Charges for hiring Cars (A.C. Innova) with Escorts for Guests and Performers (as per actual)

Genarator with Caretaker

125 KVA Gensetwith trained manpower for 1 day (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Department's Order)(For P-1 day – 1 no and P Day – 3 Nos. including 1 no backup)

Hiring charges for supplying, fitting, fixing and operation of 62.5 KVA Genset with adequate trained manpower for 1 day (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Department's Order)

40 KVA Genset with trained manpower for outside LED for 1 nos. for programme day (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Department's Order)

25 KVA Genset with trained manpower for outside LED for 1 nos. for programme day (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Department's Order)

Miscellaneous

Hiring charges for supplying of Notation Stand

Hiring charges for providing uninterrupted High Speed Internet Broadband Connetion for Web telecast with necessary backup (in order to ensure uninterrupted transmission of the entire programme). Specific requirement: A skilled technical person must be in charge of this for ensuring uninterrupted high speed internet connectivity.

Q-Manager

View cutter based on buttam framing along with double black masking (9' x 3') 12 Nos

Octonorm system panel wall for VIP enclosure

Sound system for LED display outside Dhanadhanya Auditorium

Flower Bouquet

Venue Branding

Iron Structure Branding including transportation fitting and fixing.

Wooden Structure Branding including transportation fitting and fixing.

Hiring, fitting fixing, dismantling & transportation of Decorative Pillar (10'x4') for Venue Branding

Hiring, fitting fixing, dismantling & transportation of Overhead gate for Venue Branding

Hiring, fitting fixing, dismantling & transportation of L gate pair for Venue Branding

Iron Truss for Branding

Food & Beverage Services

Charges for preparing of premium quality Tea & Coffee and serving it in good quality crockery along with cookies and snacks through trained personnel in uniform @ Rs. 50/- per cup

Charges for preparing and serving of Tea & Coffee on Paper Cup, through trained personnel in uniform @ Rs 12/- per cup

Charges for Food Packets @ Rs.200/- per packet

Charges for hiring trained personnel in decent uniform for serving Food & Beverage (skilled labour)

Paper bag for tiffin packet

Digital outreach as a Promotional Campaign in Social Media

Promotional for State Observation Day, 2026 in Social Media Content for facebook, Instagram, X and YouTube for Static/ Dynamic Post (rates including content creator, Video editor and other necessary manpower, concept designing, strategic management and supervision/ monitoring of whole campaign by competent personnel using required camera, drone, light & sound) (Payment will be made on pro-rata basis)

Boosting (technical and strategic initiative for improvement of viewership) of posts/ contents in social media viz. Facebook, Instagram, X, Youtube and other social media prior to the event/ during the event/ after completion of the event as per instruction of I & C.A. Deptt. (authenticated transaction receipt is to be furnished being charge of boosting; payment will be made on actual basis). Boosting work is to be done maintaining close liaison with Nodal Officer of the event. Department may issue instruction to continue the boosting work at any stage in respect of the event after tracking performance of boosting. (payment will be made on actual basis)

Govt. taxes

Including all Govt. taxes