Providing Annual House keeping /Cleaning work of Surat City Circle and MD Bungalow with Surat City Campus for the year 2026-28.

Name of work: Providing Annual House Keeping/Cleaning work of Surat City Circle and MD Bungalow with Surat

City Campus for the year 2026-28.

Online Tenders are invited for Providing Annual House Keeping /Cleaning work of Surat City Circle and MD Bungalow with

Surat City Campus for the year 2026-28 are invited From GST Registered firm who satisfy eligibility criteria specified in

tender document. Tender document is available Online at www.nprocure.com (For view & Download the Document).

Estimated Tender E.M.D.

Sr.No. Name of Work Time Limit

Cost Rs. Fee Rs. Rs.

Providing Annual House keeping

/Cleaning work of Surat City Circle and Rs.48,90,221/- (GST @ 18.00%)

MD Bungalow with Surat City Campus (Non-

months (Pay Online)

for the year 2026-28. (Excluding18%

GST) refundable)

Online(e-tendering)Tender offer / scanned of tender Documents Last date of

1 tenderoffer,scannedcopiesoftenderDocumentsLastdate submission of tender up to 18.00 Hrs.

(This is mandatory)

DateofopeningoftenderforTechnicalbid,EMD,Tenderfee,aswellasonlineat11.00

3 Tentativedateofonlineopeningofpricebidat11.00hrs(ifpossible)

1. It is mandatory for all bidders to upload scanned copies of original (Notarized/ Self Attested copies of original- as

specified in tender document) documents in online electronic forms (e-tendering) in scheduled time with bid and

physical documentsnot required.

2. Biddershavetouploadtheirtender/sdocumentsinonlineelectronicforms(e-tendering)http://dgvcl.nprocure.com

3. Bidder has to upload scanned copies of Original documents (in PDF form) remained legible and should not be

password protected.

4. Validityoftender:180daysfromthedateofopeningofTechnicalBid.

5. Payment of tender fee & E.M.D up to Rs.10,000/- to pay in Cash & Scanned copy of cash receipt shall have to be

uploaded with the bid in online.

6. Payment of tender fee & E.M.D through DD/Banker’s Cheque, the scanned copy of original document shall have to be

uploaded with the bid and Original copy of the same will have to be submitted, at the office address C.E.O & S.E

(O&M), Dakshin Gujarat Vij Company, City Circle Office, 2nd floor, Opp. E-Space, Bhagvan Mahavir College Cross

File No: DGVCLCSC/HK/e-file/4437/2026/3430/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0035/10/2026 Approved Date: 07-10-2026 16:31

Road, VIP Road, Vesu-Bharthana, Surat - 395 007 within 5 days of opening in online with nprocure.com.

Name of work:-Providing Annual House Keeping /Cleaning work of Surat City Circle and MD Bungalow with Surat

City Campus for the year 2026-28”

Qualifying Criteria:

All the Documents needs to be submitted online along with the Tenderduly signed by bidders.

Documents must be submitted with the following Index copy and Documents (Original scanned copy) file with named to

be labeled by SR. Nos.

Sr. no Documents Remarks

1 The bidder hasto pay tende rfee.

2 The bidder has to pay EMD.

The experience having successfully completed similar works during last 7 years ending

last day of previous to the one in which application are invited should be either of

A. Three similar works costing nit less the amount equal to 40% of the estimated

B .Two similar completed works costing nit less than amount equal to 50% of the

estimated cos.t

C . One similar completed work costing not less than the amount equal to 80% of the

estimated cost (similar works means housekeeping cleaning works)

4 The bidder having P.F. code no . the copy of the same is to be submitted.

The bidder has to submit the copy of latest solvency certificate issued by any

5 national/schedule bank amounting 20% of estimated cost . the solvency certificate

should not be issued before 1 year from the schedules date of opening of technical bid .

6 The average annual turnover certificate

7 The bidder has to submit Employee State Insurance Certificate.

The contractor who have been blacklisted with GUVNL/ DGVCL/ MGVCL/ UGVCL /

PGVCL/ GSECL/ GETCO shall not be considered.

Duly signed Technical Bid must be submitted along with tender documents in

technical bid. The tender for the bidderwithout Technical Bid will not be considered

The bidder has to submit Work execution Charge not less than Zero (0) % of the

estimated cos,telse such bidders shall be disqualified.

The bidder has to compulsory submit the Gumastdhara for registered Office or Branch

Office located in the Surat and it should be before the date of invitation of tender.

If after opening of price bids two or more agencies found L-1, in such case, their aggregate house keeping work turnover of

last 3 (three) FY years shall be taken in account and agency whoever having higher house keeping work turnover shall be

considered as L-1 and contract shall be awarded to that agency. Thereafter, if house keeping work turnover of the more than

two or two agencies found same, experience of agency in Government Sector and PSU’s for last 2 (two) years (From Date of

Invitation of Tender) shall be taken in to consideration (i.e. Agency having more nos. of work orders) shall be eligible for L-1.

The Bidders shall submit documentary evidences in support of all above Qualification criteria, failing which the bid will be

The above documents will be analyzed and after satisfaction, the price bid will be opened online only. DGVCL may verify the

documents, experience certificates with authority who have issued such certificates / details.

File No: DGVCLCSC/HK/e-file/4437/2026/3430/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0035/10/2026 Approved Date: 07-10-2026 16:31

The price bid of only those bidders shall be opened online, who are pre-qualified in Technical bid based on Bid

Evaluation Criteria mentioned above.

Tender fee (Non-refundable) plus GST as applicable notified in the tender notice should invariably be paid by below

mentioned way otherwise offer will be ignored out rightly. (This is Mandatory).

Bidder should pay Tender Fee by RTGS/NEFT/Online.

If tender fee amount paid by RTGS or NEFT in that case receipt of payment transfer through RTGS/NEFT must be uploaded

in preliminary stage.

The Tender Fees is Non-refundable under normal circumstances. However, if DGVCL decides to scrap/ cancel the tender, by

one or another reason, in which bidders are not responsible for cancellation/ scrap of tender, in such case tender fee without

GST may be refunded to bidder(s), at sole discretion of the DGVCL.

Note: Bidders have to upload Goods and Service Tax (GST) registration certificate in preliminary stage compulsory.

2.Earnest Money Deposit (EMD)

A. Bidders should pay E.M.D. amount by below mentioned way

Bidder should pay EMD Compulsory by RTGS/NEFT/online. If EMD amount paid by RTGS or NEFT in that case receipt of

payment transfer through RTGS/NEFT must be uploaded in preliminary stage. Details of RTGS/NEFT are shown below.

-: Performa of R.T.G.S. Details:-

Sr.No. Particulars RequisiteDetails

1 Name of Bank BANKOFBARODA

2 IFSCCode BARB0PIPLSU(5 THcharacteris“zero”)

3 Name of Account DAKSHIN GUJ VIJ COLTD

4 AccountNo(CashCredit Account)

B. If during thetender validity period, i.e.180 days ( from the date of opening of technical bid),the tenderer

withdraws his tender, the EMD shall be forfeited and the tenderer may be disqualified from tendering for

C. The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be returned to the successful

tenderer after he furnishes the Security Deposit for performance and duly enters into the contract. If he fails

to furnish the SD orto execute the contract for the work offered to him, his EMD shall be forfeited and the

tenderer may be disqualified from tendering for further work.

The price bid must be submitted strictly as per Schedule-B. The Price bid must be opened as per the specified time and date

of opening of the price bid.

Bidders shall submit Price Bid Online only and not in physical form.

Any technical question, information and clarification that may be required pertaining to this inquiry should be referred toCEO

& SE (O&M), DGVCL Surat City Circle. DGVCL reserves the right to reject any or all tenders without assigning any reasons

The bidder must also submit the list of ongoing works along with name of owner, name of work, order

amount, commencement date, time limit, due date of completion and expected date of completion.

The bidder has to submit the list of cleaning machinery owned by him.

The time limit of contract shall be 24 months from the date of Commencement of cleaning work and is extendable by the

authority incase required by the DGVCL for further 12 months without obtaining of any confirmation from contractor. The

DGVCL reserves the right to terminate the contract at any time without assigning any reasons by giving 30 days’ notice in

File No: DGVCLCSC/HK/e-file/4437/2026/3430/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0035/10/2026 Approved Date: 07-10-2026 16:31

No tender shall be accepted/ opened in any case after the due date and time of receipt of tender, irrespective of delay due to

postal services or any other reasons and the company shall not assume any responsibility for late receipt of tender.

4. PRICE EVALUATION:

No price preference shall be given on any account. All Tenders shall be evaluated on firm Price End Cost (with GST as

applicable) basis unless otherwise mentioned in the Tender documents.

If the Tender is invited with Total Owning Cost (TOC) Clause, the evaluation shall be done accordingly. For the same, the

Bidders have to give the detailed breakup of the End Cost.

1. All taxes like welfare cess and any other taxes including works contract tax etc. in respect of this contract and also any

statutory variation in future towards above mentioned taxes & any other taxes if levied in future by statutory authority

applicable to the this contract shall be payable by the contractor and DGVCL will not entertain any claim whatsoever in

The proof of payment made by the contractor to the appropriate department shall be submitted to DGVCL, failing which

appropriate amount shall be withheld on getting information/instruction from the concerned department.

2. Contractor shall have to arrange for following minimum labours, Sweepers and Supervisors strength for cleaning work

daily for execution of works of respective item No.1, 2 only.

Srno. Details No. of Person

1 Cook cum Attendant

2 Supervisor/Teacher

All engaged Labours and supervisor shall behave with good manners and maintain discipline.

3. Creche: There is Creche(GHODIYA GHAR) at Surat City Circle campus. Therefore one Montessori certified Teacher is

required along with a helper. Both should be experienced in handling kids of all ages.

DGVCL City Circle Office Surat

NAME OF WORK:- Providing Annual House Keeping /Cleaning work of Surat City Circle and MD Bungalow with Surat

City Campus for the year 2026-28

DGVCL shall pay the bill every month as per agreed rate plus Government taxes, if any, applicable from time to tim.e

Income tax and other taxes, if any in respect of Contractor income arising from this contract, shall be deducted at source as

applicable. GST will be governed by law applicable from time to time. Bidders must have GST Registration No.

3. Terms of payment

The contractor shall submit the bills with original within 5 days on completion of each month.

4. Security Deposit

1. The bidder has to pay Security Deposit 5% of the order value and it is to be paid by D.D./B.G. in favour of

DAKSHIN GUJARAT VIJ COMPANY LTD., Surat on acceptance of order.

2. In case of any liability arising to the DGVCL on account of the default on your part in carrying out various

functions, the same will be deducted while refunding security deposit.

3. No interest shall be paid by the DGVCL on Security Deposit

File No: DGVCLCSC/HK/e-file/4437/2026/3430/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0035/10/2026 Approved Date: 07-10-2026 16:31

4. The S.D. shall be refunded after satisfactory completion of the contract. The DGVCL reserves the right to recover

any dues outstanding against the Tenderer from the S.D. or towards any loss caused to the DGVCL owing to

negligence or default of the Tenderer, his servants or agents. The refund shall be done only on production of No

Objection Certificate from the concerned officers.

1. Ifworkofthecontractorfoundunsatisfactory,DAKSHINGUJARATVIJCOMPANYLTD.shallexerciseitsdiscretionary

power to cancel the order, and penalty will be levied as per company’s rules and regulation.

2. If contractor fails to execute the order successfully or fails to execute the work it will be got completed through

other agency and if required to pay higher rate, in that case, difference of rates will be recovered from the

3. If contractor fails to provide material as per “annexure C” per items in unit on monthly bases, Payment of that

particular item should be paid as per actual supplying of cleaning material as per approved rate.

4. Whenever contractor fails to arrange for above minimum persons strength, recoveries shall be affected from the

due bill/payment of the contractor, at following rate for labour strength arranged less then specified as above. This

recovery shall be effective only on working days except public holidays & weekly off.

Srno Details Recoveryrate

1 Cook cum attendant Rs.250 per Day per no.+15%Supervision

2 Supervisor/Teacher Rs.150 per Day per no.+15%Supervision

3 Labour Rs.100 per Day per no.+15%Supervision

6. Legalaspects

1. Agreement: As per company rules, contractor will have to enter into an agreement on Stamp Paper of Rs. 300.00 with

the company in prescribed format before execution of work. The cost of stamp fees shall be borne by the Successful

2. The Tenderer will have to execute an Indemnity Bond on Stamp paper of Rs. 300/- at his cost before commencement of

order stating that for any accidents or damages to the contractor's staff / equipment's or any other persons/vehicle due

to non observance of safety measures, DGVCL shall not be responsible.

3. Incase of any dispute or any discrepancy, the decision of theCEO & SE (O&M), DGVCL Circle Office, Surat-City will be

final and binding to the Tenderer.

4. The Tenderer must follow all the rules, regulations and enactment of the Labour Laws relating to engagement of

5. The contractor shall obtain comprehensive insurance policies for all his workers in respect of all the insurableliabilities

under the workman Compensation Act Fatal Accident, Personal Injuries Act, Natural Hazardous, Riots/arson etc

6. The contractorshallobtainnecessarylicense,registrationsaslegallyrequired.

7. DGVCL shall entitle to recover full amount from contractor for expenses incurred on account of compliance of any

statutory provision or breach of contract.

8. The contractor shall not sublet the contract to any other party.If it is found,subletting the contract,then S.D.will be

forfeited and party will be black listed.

9. All disputes in connection with the Tender/Contract shall be subject to the jurisdiction of the court situated at Surat.

7. Goods and Service Tax (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a given taxable goods

and/or services within the original contractual delivery period. The amount of GST and Cess as applicable should clearly be

indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act,

File No: DGVCLCSC/HK/e-file/4437/2026/3430/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0035/10/2026 Approved Date: 07-10-2026 16:31

GST(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017and all related

ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying that you have not

claimed Refund of any applicable GST and Cess, charged to DGVCL or shall not claim any such Refund, on a future date,

from the concerned Authorities and if, any Refund, in respect of such GST/ and Cess, is claimed by you, it will be immediately

passed on to the COMPANY, without making any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is not mentioned

clearly unless the bidder has opted for Composition Scheme under GST act which be should be clearly indicated in the price

bid. Company may at its discretion consider such offer with presumption of highest applicable rate of GST/Cess prevailing

when the price quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified with valid

Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from Composition scheme

during the tenure of the contract, the rate mentioned in the price bid shall be final and any additional GST will have to

be borne by the tenderer. In no case additional amount towards tax or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of tender only and any

deviation in the same shall not be accepted. Further, any additional liability of GST (later on due to wrong mentioning of GST

rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST charged from the company;

such refund shall have to be passed on to the company, along with interest if any. Such refund along with interest needs to be

passed on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 15% per annum if GST

charged is not paid / short paid to the government or fail to upload the details or uploads inaccurate particulars on GSTIN

portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of GUVNL’s statutory

variation clause shall apply.

GST-TDS as applicable will be deducted from bill amount. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other additional item of

their inputs / input services under the ambit of the Input Tax Cr edit provisions under the GST Act, subsequent to the date of

submission of the offer, the same should be passed on to COMPANY and you should inform such changes to COMPANY

from time to time.

8. STAUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or in the event of

introduction of new tax/cess or cessation of existing tax/cess subsequent to suppliers offer if it takes place within the original

contractual delivery date will be to COMPANY’s account subject to the claim being supported by documentary evidence.

However, if any decrease takes place after the contractual delivery date, the advantage will have to be passed on

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted for Composition Scheme under

9. Price Variation

No price variation is given on any rise or fall of material prices.

Labour wages are revised by labour department every year w. e. from 1st April & 1st October. Price variation due to such

increase/decrease shall be payable considering basic rate as on 01.04.2026 for un-skilled category Rs. 512.50 &

Skill category Rs.534.50 as applicable from time to time.

10. Staff Employement:

The contractor shall employ adequate number of experienced staff at office for daily supervision and the maintenance of

various registers and records required under the law and contract. The maintenance for supervision shall be admissible.

File No: DGVCLCSC/HK/e-file/4437/2026/3430/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0035/10/2026 Approved Date: 07-10-2026 16:31

11. Contractor to Idemnity the DGVCL company:-

The contractor shall indemnity the Company & every member officer & employees of the Company also. Engineer in charge

his staff against proceedings claims, demands, and costs & expenses what so ever arising out of or in connection with the

matters referred herein above elsewhere & against all actions. Proceedings claims, demand costs & expenses which may be

made against the DGVCL or Government for or in respect of or formance of his obligation under the contract documents. The

DGVCL shall not be liable for in respect of or in consequences of any accident or injury to any workmen or other person in the

employment of contractor or his sub contractor & the contractor shall indemnity & keep indemnified The Company against all

each damage & compensation & against all claims , demands, proceedings costs, charges & expenses what so ever in

respect thereof in relation there to.

12. Site visit:The bidder is advised to visit the site and examine the site conditions and the area. Where in the work is

proposed to be carried out and to get his acquainted himself on his own responsibility for all information that may

benecessary for quoting the tender bid and entering in to contract. All cash and liabilities arising out of the site visit shall

be at bidder account.

13. The DGVCL reserves the right to terminate this date of contract at any time during its pendency without giving notice of

termination or any reasons thereof.

14. The DGVCL will be entitled to deduct directly from the bills, to be paid to the contractor any sum payable by you & which

sum / sums the DGVCL is required to pay a principal employer on account of your default in respect of all liabilities

referred to in above clauses.

15. Nothing in the contract document stated shall any wise constitute workmen/employee of the contractor / subcontractor

as or to be workman/ employee of the power , or place obligation or liability in respect of any such workman/employee

upon the DGVCL.

Note: The prevailing Act at the time of execution of work over and above act specified herein shall be binding to

the contractor.

1. CEO & SE (O&M), Surat-City, DGVCLreserves the right to reject any or all the tenders without assigning any

reasons thereof.

2. PANNo.and GSTNo.may beshownseparately (Xeroxcopy).

3. TheTenderershallmakehisownarrangementfortheBoardingandlodgingofhisworkers.

4. Thecontractorshalldeployonlythosepersonnel,whobearagoodmoralcharacter,Behavior,healthandpleasing

5. TheTenderershallensurethatrepresentativeonhisbehalfdeputedbyhimshouldbeintouchwithDE(Civil)with regard to

detailing of work etc.

6. TheratesquotedbytheTender,thescheduleofratesmustincludeallchargesofeverytypesuchasFuel,Levies,

Maintenance, Repairs, or contractor’s servant / agent wages etc.

17. other Conditions

1. ContractbookletofDGVCLforgeneraltermsandconditionsofthisworkisavailableforreferenceintheCityCircleoffice, Surat and

binding by the contractor

The contractor quoting for this tender is deemed to have gone through this book of contract booklet and same will be treated

as binding of him..

2. ThesuccessfulcontractorhastoexecuteanagreementwiththeDGVCLonstamppaperinPrescribedPerformaofthe Company

the cost of stamp papers are to be boned by the contractor.

3. ThesuccessfulcontractorhastogiveindemnityBondonstamppapersintheprescribedPerformaofDGVCL.TheCostof such

stamp papers is to be borne by contractor.

TERMS & CONDITIONS

File No: DGVCLCSC/HK/e-file/4437/2026/3430/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0035/10/2026 Approved Date: 07-10-2026 16:31

REGARDING INDUSTRIAL LAWS & OTHER RELATED MATTERS.

1. wages tobe paid& timeof paymentetc. bythe contractor:-

The contractor shall pay minimum of as per latest minimum wages act or as may be specified hereafter or rates fixed under

the minimum wages act whichever is higher. The wages of every contract labour employed by him under this contract shall be

paid by him before the expiry of 7th day of the last of the month in respect of which the wages are payable (i.e wages of

month have to be paid him in the first week of the next month.) The payment shall be discharge in the presence of

Management representative during the working hours in factory premises & the contractor shall get entries certificated in the

register of wages by the representative of the Board. Any default will result in cancellation of contract forthwith or else the

contractor shall be punishable to the extent of Rs. 100 / fine per each day.

The Contractor shall give his telephone number and address to the DGVCL, so that in case of labour trouble etc. the

contractor can be contacted.

2. LabourLaws:-

Person below age of 18 years shall not be employed for the work.

No female worker shall be employed in the night shift between 7 p.m. to 6 a.m.

Contractor shall maintain a valid labour license under the contract labour (Regulation & abolition) act for employing necessary

manpower to be required by him. In the absence of such license the contact shall comply with as under.

1. Paymentofcontributionbywayofemployer’scontributiontowardsprovidentfund,familypensionscheme,Deposit

linkedinsurancescheme,Administrativechargesetc.attheratesapplicablefromtimetotimebyGovernmentof

Gujarat / Government of India or other statutory Authority.

2. Payment of deposit in respect of each contract labour at the rate of Rs.30/ with the office of frame there under of

labour as per control labour. (Regulation & abolition) Act.

3. License fee as prescribed under the control labour (Regulation & abolition) Act & rules frame there under depend

upon the number of workmen employed by the contractor.

4. Paidleavefacility&wagesas pertheprovisionofthe factoriesactattherate ofonedayforevery 20daysofworking.

5. Identitycardsasprescribedunderthefacilitiesactwithphotoaffixedtheretothesamefor identification.

6. Payment of retrenchment compensation notice pay & other liabilities as per industrial disputes Act. Any payment

to the contractor’s employees arising out of any claim or disputes under the industrial dispute act 1947 or any

other labour laws.

7. Paymentofcompensationincaseofaccidentinjury.

8. Provisionofcrecheifthefemalelaborsemployedaremorethan30numbers.

9. MaternityleavesaspertheprovisionofmaternityBenefitAct.

The above are some of the major liabilities of the contractor in addition to other liabilities prescribed under the various labour

laws in force from statutory authorities like state Government / Government of India which the contractor shall have to comply

3. Provident fund& Family pension scheme:-

The contractor shall submit along with his bill (month wise) a statement regarding deductions against employees provident

fund & family pension scheme in respect of each concerned against employee. provident fund & family pension scheme at the

rate of 8.33% ( or at the rate made applicable by the Government from time to time ) of the wages. The contractor’s

contribution & his workers contribution towards provident fund, family pension scheme shall be deposited by the contractor

with Regional provident fund commissioner , Ahmadabad.

4. Deposit Link Insurance:-

The contractor shall have to deposit 0.5% of the wages in respect of employees who is a member of the provident fund as the

contribution to the Deposit link insurance scheme with Regional provident fund commissioner, Ahmadabad.

File No: DGVCLCSC/HK/e-file/4437/2026/3430/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0035/10/2026 Approved Date: 07-10-2026 16:31

5. Administrative charges:-

Administrative charges for monitoring provident fund A/C shall be deposited by the contractor with Regional provident fund

commissioner, Ahmadabad at the rates applicable.

Paid leave facilities:

Paid leave facility at the rate of one day of every 20 days worked by the contractor labour shell be provided by the

contractor to his workers. He shall maintain leave record/ leave card for individual labour, which shall be duly verified and

approved / certified by the authorized officers of the DGVCL.

6. Workmen’s compensation fund &employer’s liability Insurance:-

The contractor shall cover all his employees under workmen’s compensation fund & under the liability insurance.

The contractor shall employ adequate number of experience staff at site for daily supervision & for maintenance of various

register & records required under the law & contract. No payment for supervision shall be admissible.

7. Contractor to Indemnity the DGVCL:-

The contractor shall indemnity the company & every member officer & employees of the company also. Engineer in

charge his staff against proceedings claims, demands, costs & expenses what so ever arising out of or in connection with the

matters referred herein above elsewhere & against all actions. Proceedings claims, demand costs & expenses which may be

made against the DGVCL or Government for or in respect of or formance of his obligation under the contract documents. The

DGVCL shall not be liable for in respect of or in consequences of any accident or injury to any workmen or other person in the

employment of contractor or his sub contractor & the contractor shall indemnity & keep indemnified The company against all

each damage & compensation & against all claims , demands, proceedings costs, charges & expenses what so ever in

respect thereof in relation there.

8. Work compensation & employer’s liability insurance:-

Insurance shall be affected for all the contractor’s employees engaged in the performance of his contract if any of the work is

subject the contractor shall require the sub contractor to provide workmen’s employees unless such employees are covered

under the contractor’s insurance.

The DGVCL reserves the right to terminate this date of contract at any time during its pendency without giving notice of

termination or any reasons thereof.

The DGVCL will be entitled to deduct directly from the bills, to be paid to the contractor any sum payable by you & which sum

/ sums the DGVCL is required to pay a principal employer on account of your default in respect all liabilities referred to in

SPECIAL CONDITION OF CONTRACT:-

Tender for the work of: “Providing Annual House Keeping /Cleaning work of Surat City Circle and MD Bungalow with

Surat City Campus for the year 2026-28”

Name of Contractor:-

1. Should this tender be accepted ,I / We here by agree to abide by and fulfill all the terms and conditions of the Tender

contract for works as applicable and in default thereof forfeit and pay to the DGVCL the sum of Money due.

2. The full value of the “Earnest Money deposit” paid herewith should be absolutely forfeited to the DGVCL should I/we do

not deposit the full amount of specified security deposit.

Sign & Seal of contractor

WORK TENDERED/ON HAND

Details of other Works, tendered for & in hand , as on the date of the Submission of this tender[Tenderers shall submit the

information in the Format detailed here under]

File No: DGVCLCSC/HK/e-file/4437/2026/3430/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0035/10/2026 Approved Date: 07-10-2026 16:31

Sr. work with Tender Est. decision Stipulateddateof

Cost Anticipated date

of remaining work of completion cost

No location cost is completion

address expected

Note: Rate of Item No. 1 shall be derived after following calculations:

UnskilledLabour

Sr.No Description Rate(Rs.)

MinimumWagesason01.04.2026(UnskilledLabour/8hourService)asper

GOGNotificationDated01.04.2026

2 P.F. @12%ofSr.1

3 Bonus@ 8.33% of Sr.1

5 Leave@ 4.81% of Sr.1

6 Total (A)Sr1to 5above

Sr.No Description Rate(Rs.)

MinimumWagesason01.04.2026forSupervisor&Cook(SkilledLabour/8

hourService)asperGOGNotificationDated01.04.2026

2 P.F. @12%ofSr.1

3 Bonus@ 8.33% of Sr.1

5 Leave@ 4.81% of Sr.1

6 Total (A)Sr1to 5above

1 Paymentwillbemadewithin15daysaftersubmissionofbill

2 Dutyhours8Hours(8.00 a.m.to5.00p.m.) whichmaybechanged asandwhenrequired

3 Labourandsupervisorwillinuniformandbehavewithgoodmanners.

BasicrateasperGujaratMinimumWagesActRiseinbasicrateshallbeapplicableasper change

made by government.

5 ApplicableGSTshallbepayableextraonabove rates.

File No: DGVCLCSC/HK/e-file/4437/2026/3430/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0035/10/2026 Approved Date: 07-10-2026 16:31

Providing Annual House Keeping /Cleaning work of Surat City Circle and MD Bungalow with Surat City Campus for

the year 2026-28.

NameofPlace CleaningSchedule

1 Surat City Circle Office Twicein a day

2 MD Bungalow Twicein a day

Cleaning of all urinals,toilets,Washbasins,Floor,GlassDADO. It should

3 WitheveryhourTouch up

remain dry during office hours at all locations

4 Terrace of Office premises and MD Bungalow Weekly

5 Coolers & RO Weekly

6 Water storage tank & sump Once in a month

7 Cleaning of fan/tubelight/window/grill/railing/jala/Dooretc. As per requirement

8 Rain Water Drain As per requirement

9 Cleaning of DustBins As per requirement

10 Cleaning of Drainage As per requirement

Outside Glaze vision panel, Aluminum louvers and inside duct Twice in a year as per

glaze ventilation cleaning requirement

12 Paver Road and Porch Once in a day

13 Staircase area Once in a day

14 Stair Dado Once in a day

Apart from above mentioned work if other related work will be

required then it will be instructed by EIC.

Following Cleaning material shall be provided as per approved by EIC per month

Item Description Prefered brand Qty Unit

1 ToiletCleaner (1litre) Harpic and equivalent 3/Month No

2 Surface and floor cleaner (1litre) Liziol and equivalent 3/Month No

3 Handwash (1litre) Dettol and equivalent 3/Month No

4 AirFreshner Air wick and equivalent 2/Month No

5 CheckDuster(TableCleaningCloth) Home one and equivalent 3/Month No

6 RoomSpray-Godrej500ml Godrej and equivalent 2/Month No

7 Naphthaleneball500ml Real fresh and equivalent 1/Month No

8 Sweeper Gala and equivalent 2/Every4thmonth No

9 TissuePaperRoll Premier and equivalent 2/Month No

10 FloorMop Gala and equivalent 2/Every4thmonth No

11 UrinalPad Orchids and equivalent 3/Month No

Joyo and equivalent

12 Backet and Mug Joyobrand 3/Every6thmonth No

13 Toilet Brush Gala and equivalent 1/month No

Ezze and equivalent

14 Garbage bag Big Bio-decomposable 2/Month Packet

15 Garbage Bag Small Bio-decomposable Ezze and equivalent 2/Month Packet

16 Duster Gala and equivalent 3/Month No

17 Toilet floor Cleaner 500ml Domex and equivalent 3/Month No

18 Sponge Scotch brite and equivalent 3/Month No

19 Glass cleaner Colin and equivalent 3/Every 2th Month No

20 Web sweeper for ceiling Gala and equivalent 1/Month No

File No: DGVCLCSC/HK/e-file/4437/2026/3430/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0035/10/2026 Approved Date: 07-10-2026 16:31

21 Toilet paper Soft touch and equivalent 2/Every4thmonth No

22 Any other material required As per instruction of EIC

Note:If Contractor fails to provide the above minimum required material as

specified in Annexure-C then20%ofbill amount shall be deducted from the

monthly bill. And the tender shall be terminated, and security deposit shall be

Name of work :- Providing Annual House Keeping /Cleaning work of Surat City Circle and MD Bungalow with Surat

City Campus for the year 2026-28

ItemNo. Description Qty. Unit Rate Amount

ProvidingAnnualHouseKeeping

/Cleaning work of Surat City Circle and MD bungalow with Surat City

Campus for the year 2025-26 including drainage, etc. mentioned in

Annexure A. Labour engaged should remain present during working

hours in premises for any work in

scope.Thecleaningofallfloorsshouldbe done to the extent that they

remain clean as per instruction of EIC. Electricity and water shall be

provided free of Cost. (All necessarymaterialasperAnnexureBwill be

provided by contactor as directed by EIC). Total 5 unskilled labours

supervisorshallbedeployedbycontractor.

Totalnos.ofunskilledlabour/Year=6X26

SupervisorandCookcharges/monthas

perAnnexureA=5*26*24=3120

2 SupplyofCleaningmaterial/monthasper Annexure C 24.00 Months

TractorTrip(Asperrequirementandit

maybeincrease ordecrease)

CleaningofGlazedvisionpanelfrom

outside of office building, aluminum

louvers,glazedventilationinsideductarea and stair area including of

tools materials and safety measures for corporate office including

taking instruction from DGVCL authorities. (This Quantity shall be

operated in two occasions in a year as required)

I/Weagreetocarryouttheaboveworkat%aboveinRs.

TotalAmountwithoutGSTinRs.

Applicable GST shall be paid extra

(Total cost of work

File No: DGVCLCSC/HK/e-file/4437/2026/3430/Civil

Approved By: Superintending Engineer,Technical,DGVCLCSC

Letter No: DGVCLCSC/0035/10/2026 Approved Date: 07-10-2026 16:31

Note 1: The bidder who will quote the work execution charge less than the Zero (0) % of estimated cost will be rejected.

Note 2: GST on the Cleaning Material shall be paid as per the applicable GST rate indicated in the material bill,subject to

amaximum material amount of Rs.5000.00.

Signature of Tendered

Seal of company

DGVCL - SURAT CITY CIRCLE.

Signature Not Verified

Signed by:Bharat C Godhani

Superintending Engineer File No: DGVCLCSC/HK/e-file/4437/2026/3430/Civil

16:32:02 +5:30 Approved By: Superintending Engineer,Technical,DGVCLCSC