Purchase of LT Shackle Insulator

1 Tender Notice Tender No. UGVCL/SP/II/1406/ LT Shackle Insulator

2 Tender Item Purchase of LT Shackle Insulator

3 Tender Quantity 3,70,000 Nos.

Tender Fees (Non Refundable)

4 Rs.5,000/- + Rs.900/-(18% GST)= Rs.5900/-

(by RTGS/NEFT/online Only.)

EMD Amount inRs. For MSME Rs. For non MSME Rs.

(by RTGS/NEFT/online Only)

Online Preliminary, Technical & Price bid, i.e.

On line (e-tendering) tender/ offer, Tender

6 14.08.2026 up to 18.00 Hrs.

Sample, submission last date (This is

mandatory) -

7 Date of opening of Tender Fee & EMD online 17.08.2026 at 11.00 Hrs.

8 Date of opening of Technical Bid online 18.08.2026 at 11.00 Hrs.

Date of On line Opening of Price Bid Online

9 25.08.2026 at 11.00 Hrs.

(Tentative, if possible)

 UGVCL GSTIN No. is 24AAACU6551F1ZI

 Every Bidder has to inform their GSTIN No. at the time of payment of applicable fees.

 * MSME - Medium, Small & Micro Enterprises

IMPORTANT:

(a) Tender Fee/EMD:

 All the Bidders will be required to pay Tender Fees plus applicable GST as mentioned in the Tender document

either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender document or by RTGS/

NEFT/online.

 If the EMD amount is more than Rs.3 Lakhs, it should be paid either by RTGS/ NEFT/Online or Demand Draft or

Banker’s Cheque or Pay Order or Bank Guarantee. Otherwise it should be paid either in Cash (up to Rs.

10,000/- only) at the office address specified in the tender document or by RTGS/ NEFT/online.

 In case of payment through DD/Banker’s cheque, the scanned copy of original documents shall be uploaded in

preliminary stage and original copy of the same will be submitted only by Registered Post A.D. or Speed Post

addressed to The Chief Engineer (P&P) ,Uttar Gujarat Vij Company Limited. Regd. & Corporate Office,

Visnagar Road, Mehsana -384001 same must be submitted on or Before Schedule Date and time and

ensure that Tender Number must be mentioned on the sealed cover. Otherwise the offer will not be

considered (at the sole discretion of UGVCL) and no any further communication in the matter will be

entertained.

 However no physical documents required if payment of tender Fee and EMD made through cash payment,

RTGS & NEFT.

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1406/ LT Shackle Insulator Page 1 of

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1406/ LT Shackle Insulator

(b) Any deviation found in online Data/Details/Documents in offer (e-tendering) of bidder, offer of the same

bidder will not be considered and no any further communication in the matter will be entertained.

Bidders are requested to submit details of Revised Annexure-13 in online in technical stage and this is mandatory.

In case of on line Revised Annexure-13, if bidder does not provide the details of prices in case of non-

confirmation of Revised Annexure-13, the bid shall be rejected out rightly, despite the bidder is technically

qualified & in such case price bid shall not be opened. No further correspondence in this regard will be

entertained.

Remarks for Price Bid: -

Applicable GST rates needs to be mentioned in Column no. 6 (Applicable GST rate) of price bid and in case of

bidders opting for composition scheme, “C” shall be mentioned and amount (in Rs.) shall be “0”(Zero) in column

no. 12 (Unit GST in Rs.) in online price bid.

(c) It is mandatory for all the bidders to submit their tender documents on-line (e-tendering).

Note:- Bidders should be in touch with websites tender.nprocure.com & www.ugvcl.com for information

regarding revision/corrigendum/Amendment in tender till due date of online submission and thereafter. No

separate information shall be sent in this regards and also not publish in newspaper.

Any technical questions, information & clarification that may be required pertaining to this inquiry should be

referred to Chief Engineer (P&P),Uttar Gujarat Vij Company Limited. Regd. & Corporate Office, Visnagar Road

Mehsana -384001

UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

Chief Engineer (P&P)

UGVCL : RO : Mehsana

Download Tender Documents in (PDF Format) which consists of:

 Schedule ‘A’

 Technical Specifications & Drawing

 Commercial Terms & Conditions

 Purchase Agreement

 Check list and Points for BG

 Authorize Person Declaration

 EMD New FORMAT

 BG New FORMAT

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe “website.

In case bidder needs any clarification or if training required for participating in online tender, they can

contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Ltd.,

403, GNFC Infotower, S.G. Road, Bodakdev, Ahmedabad – 380053 ( Gujarat )

Toll Free: 1-800-233-1010 (Ext. 501, 452,456, 457, 525), Phone No. 079-26857315 / 316 /

Fax: 079-26857321 / 40007533, Email: [email protected]

Other terms & conditions are as per tender documents

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1406/ LT Shackle Insulator Page 2 of

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1406/ LT Shackle Insulator

SCHEDULE – ‘A’

Tender Delivery Period

Sr.No. Description of material

Within (07) Seven months on equal monthly

A. basis after commencement period of 45 days

LT Shackle Insulator 3,70,000 Nos

from the date of receipt of Letter of

Acceptance (LOA).

Minimum Tender Quantity to be Offered / Quoted:-

B. Please Refer the clause No.66 of Commercial Terms And Conditions.

All the bidders shall have to offer Item wise minimum quantity, shown in the Table of the clause No.66

considering item wise cost of the Tender. The Bidder, who submits their Bid for a minimum quantity,

as specified in the said clause, for which the firm participated, shall only be considered for price

evaluation for a particular item.

Sr. Minimum Quantity in % to be offered by

Name of Item

No. For MSME Bidders For Non-MSME Bidders

1 LT Shackle Insulator 100% 100%

 Company shall not consider the Bid of any firm, who quotes for lesser quantity than the

minimum quantity mentioned in the Tender document.

For getting benefit of above relaxation, Bidders [i.e. Micro & Small Scale Industries (SSI) Bidders only]

shall have to submit Notarized copy of either certificate/acknowledgement of UDYAM Registration of

SSI unit or valid NSIC certificate indicating MICRO AND SSI category of the firm. This certificate should

also indicate the manufacture of items offered. This certificate is to be submitted in physical form

seal cover in “EMD Cover Documents”.

Bidders [i.e. Micro, Small & Medium Enterprise Bidders only are also requested to note that in the

absence of above mentioned documents, no relaxation will be given for minimum tender quantity

criteria and offer will be rejected out rightly without any correspondence.

Other condition of the clause 66 of Commercial Terms & Condition of tender remains unchanged.

If the bidder quotes for less than the above minimum tendering quantity for quoting item of tender as

will be applicable as above and / or given a delivery schedule which is longer than what is stipulated in

the tender then the offer will not be considered for evaluation and offer will be ignored out rightly

without any communication in the matter and any further requests after opening of the tender will

also be ignored. This should be taken care of.

DELIVERY PERIOD:

The delivery of the material against this tender shall be completed within (07) Seven months on

equal monthly basis after commencement period of 45 days from the date of receipt of Letter of

Acceptance (LOA) of UGVCL and as per last Para of clause no.: 21, “DELIVERY PERIOD” of tendered

commercial terms and conditions.

The destinations for delivery shall be anywhere in Gujarat and shall be as specified in Purchase Order

issued by UGVCL.

If the quantity offered by the bidder is reduced while placing the order, in that case delivery period

quoted by the bidder will also be reduced accordingly.

The successful bidder/s should have to submit / fulfill the following requirements within the

commencement period of 45 days from the date of receipt of LOA of UGVCL. The delivery shall be

reckoned after 45 days from the date of receipt of LOA of UGVCL.

The successful bidder/s has to submit drawings & Proto inspection offer 21 days & 10 days respectively

prior to date of completion of commencement period.

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1406/ LT Shackle Insulator Page 3 of

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1406/ LT Shackle Insulator

UGVCL may short close the orders in case of various reasons Viz. changes in Budgetary Provision,

Amendment in Indian Standard, policy change by Central/State Govt., if beneficiary not available etc.

(1) The Bank Guarantee towards execution of contract (i.e. Security Deposit) must be invariably

submitted within 15 days from the date of receipt of LOA to UGVCL.

(2) To execute Purchase Agreement at UGVCL, as per clause no.: 70 of tendered commercial terms

and conditions immediately on payments of Security deposit in UGVCL. The specific purchase

order (A/T) shall be issued by UGVCL for allocated quantities and specified rates and covering

other terms and conditions of tender.

Further in commencement period, formalities related to getting approval of drawing, Type test &

proto sample etc. if applicable shall have to be completed.

DELIVERY DEFERMENT

In case of deferment in delivery, supplier should be intimated in writing well before Two

GUARANTEE:

If the goods, stores and equipments found defective due to bad design or workmanship the same

should be repaired or replaced by you free of charge if reported within 18 months of their receipt at

site or 12 months from the date of commissioning of equipments whichever is earlier.

You will be responsible for the proper performance of the equipments / materials for the respective

guarantee period.

After intimation from the any UGVCL offices regarding collection of defective purchase items, same

are to be collected within fifteen days invariably.

If defective purchase items are not replaced / repaired within one month from the date of the receipt

of the intimation, UGVCL shall recover an equivalent amount of purchase item plus 15% supervision

charges from any of the bills.

Further refer clause no.41 & 42 of commercial terms and conditions for guarantee period.

Tender Sample:

E Only New Vendors Should be Submit Tender Sample as below:

“Three (3) Nos of final product of LT Shackle Insulator are to be submitted as a tender sample.

Tender Samples as per Clause No. 6 of commercial terms & conditions must be Submitted on or

before due date as mention in tender notice at the office of Deputy Engineer (Stores): Regional

Store Office: UTTAR GUJARAT VIJ COMPANY LTD.: Visnagar Road: Mehsana: 384001 failing to

which offer is liable for rejection/ignore.”

Tender item is under Non-critical category. Please refer clause no.5 of commercial terms and

condition for quantity distribution.

VALIDITY OF THE OFFERS:

(Commercial terms and conditions Clause no.10 consider as below )

The offers will have to be kept valid for a period of 120 days from the date of opening of technical

G bids. In case of finalization of the tender is likely to be delayed, the tenderers will be asked to

extend the same without change in the prices or any terms and conditions of the offer. If any

change is made, original or during the extended validity period, the offers will be liable for

outright rejection without entering into further correspondence in this regard and no reference

will also be made.

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1406/ LT Shackle Insulator Page 4 of

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1406/ LT Shackle Insulator

GENERAL CONDITION:-

1. The quantity to be purchased will be decided by UGVCL. The UGVCL reserve the right to reduce the

tender quantity as per their requirement at the time of finalization of the tender.

2. It is to clarify that if any clarification/verification required in Online submitted annexure/ documents

bidder have to verify with original documents.

This is to clarify that in case of any discrepancy between schedule –A and any other tender documents,

3. the clarifications given in schedule-A shall be applicable for this tender and the tender shall be evaluated

in line with the relevant clause of schedule-A.

The bidders have to pay total amount of EMD for the item/s, for which they participated in the

The bidders have to pay total amount of EMD for the item/s, for which they participated in the

tender irrespective of their offer quantity as per Tender Notice.

List of Order executed in last three years (including supplied made to GUVNL & / or their any subsidiary

5. company) for the tender Items shall have to be uploaded online in technical bid to decide the status of

your firm. Please upload Order copies.

If the required original documents related to tender fee and EMD and tender sample of tender will not

6. reach to this office within mentioned date & time, offer will be out rightly rejected even of successful

submission of On Line Tender.

7. The bidders are advised to submit their bids by on line through our service provider M/s (n) Code Solutions

before one day of the due date to avoid complication / dispute at later stage.

Important Instruction to Bidder regarding testing of Material after Post dispatch.

“The material has to be dispatched by the supplier after due successful inspection by UGVCL’s

representative at Party’s works, as per Dispatch Instruction. On receipt of the material at Regional

8. Decided by UGVCL) at ERDA-Narol or equivalent any third party laboratory ( Decided by UGVCL) for

quality check in presence of representatives of supplier and UGVCL’s officer.

The result of the tests will be binding to supplier.

 If authorized representative does not remain present to witness the testing, sample/s will be tested

at laboratory (Decided by UGVCL) at ERDA-Narol or equivalent any third party laboratory (Decided by

UGVCL) in absence of representative of supplier.”

However all other terms of the Clause No.48 of Commercial terms & Condition will remain unchanged.

QUALITY ASSURANCE PLAN

The supplier shall invariably furnish the following information along with his offer, failing which his offer

shall be liable for rejection.

a) Statement giving list of important raw materials, names of sub-suppliers for the raw materials, list of

standards according to which the raw materials are tested, list of tests normally carried out on raw

9. materials in the presence of supplier’s representative and copies of test certificate.

b) Information and copies of test certificates in respect of bought out material.

c) List of manufacturing facilities available.

d) Level of automation achieved and list of areas where manual processing exists.

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1406/ LT Shackle Insulator Page 5 of

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1406/ LT Shackle Insulator

e) List of areas in manufacturing process, where stage inspections are normally carried out for quality

control and details of such test and inspection.

f) List of testing equipments available with the supplier for final testing of item and test plant limitation

if any vis-à-vis the type, special acceptance and routine tests specified in the relevant standards. These

limitations shall be very clearly brought out in schedule of deviation from specified test requirements.

INSPECTION, TESTING & CHECKING BEFORE DISPATCH:

All the tests and inspection shall be carried out at the works of manufacturer unless otherwise

specifically agreed upon by the bidder and purchaser at the time of purchase. The bidder shall provide all

reasonable facilities to the inspecting officer(s) without charges.

1. The inspection may be carried out by the purchaser at any stage of manufacture/before dispatch

as per relevant standard.

2. Inspection and acceptance of any material under the specification by the purchaser shall not

relieve the bidder from his obligation of furnishing material in accordance with the specification

and shall not prevent subsequent rejection if the material is found to be defective.

3. The bidder shall keep the purchaser informed in advance, about manufacturing program so that

arrangements can be made for inspection.

Tenderer has to ensure that the offered quantity as per clause no: 66 of commercial terms and condition

10. of tender of each item should be commensurate with the UGVCL’s delivery schedule otherwise offer is

liable to be rejected out rightly. The quantity to be purchased will be decided by UGVCL.

DELAYED AND LATE TENDERS :-

NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE IF ORIGINAL DOCUMENTS RELATED TO TENDER

11. FEE/EMD WHICH ARE RECEIVED AFTER DUE DATE AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF

DELAYED DUE TO POSTAL SERVICE OR ANY OTHER REASONS AND UGVCL SHALL NOT ASSUME ANY

RESPONSIBILITY FOR LATE RECEIPT OF TENDER. ANY CORRESPONDANCE IN THIS MATTER WILL NOT BE

ENTERTAINED.

SUBMISSION OF OFFER :-

12. The firm having single legal entity and having two or more works / factory and submit offers from two or

more different works / factory, the UGVCL will consider only one lowest offer for allocation of quantity.

ISI MARKING (If applicable):

13. “The material supplied shall be confirming to Indian Standard Specification and also with ISI marking and

even after inspection of the lot, if the materials received at site is found without ISI marking, the lot

shall be rejected and no further correspondence shall be entertained in this regard.”

All bidders are hereby informed that any query regarding tender specifications/tender terms and

14. conditions should reach this office on or before 2 days of On line (e-tendering) tender/offer submission

last date. Any query thereafter from any bidder shall be ignored and the interpretation of UGVCL shall be

abide to the participating bidders.

The Levy of Security Deposit/Performance Guarantee towards execution period/Warranty Period

15. Shown in the Clause no.: 9 & 42 of commercial Terms and Conditions is modified as under :

SECURITY DEPOSIT/ PERFORMANCE GUARANTEE:

Security Deposit/ Performance Guarantee shall be paid by all the Bidders irrespective of whether they

are SSI Unit or exempted by NSIC.

The supplier has option to submit single Bank Guarantee, to cover execution period and Guarantee /

Warrantee period, equivalent to higher of two Bank Guarantees i.e. Security Deposit and Performance

Guarantee as mentioned in below Clause.

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1406/ LT Shackle Insulator Page 6 of

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1406/ LT Shackle Insulator

It should be valid till the completion of Guarantee/Warrantee period including additional one month.

However, in case of delay in execution/delivery extension of Purchase order, the supplier shall have to

extend such Bank Guarantee accordingly

 Item wise applicable Security Deposit / Performance Guarantee is as under :

Item wise Security Deposit / Performance Guarantee

1. Distribution Transformers (All types), Meters of all types, Conductors, Cables,

Insulators, Steel items, Kit-Kat Fuses, L.T. Dist. Boxes, Transformer Oil, Line

Hardware, PVC Pipes and other items related to Distribution System :

1.1 5% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank Guarantee to

cover execution period and,

1.2 5% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank Guarantee to

cover the Guarantee / Warrantee Period.

2. Metal Meter Boxes, G.I. Wires, Stay Wires, Earthing Plates:

2.1 5% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank Guarantee to

cover execution period.

2.2 2% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank Guarantee to

cover the Guarantee / Warrantee period.

3. Items related to Transmission, Generation :

3.1 10% of the Contract Value in the form of Demand Draft / Bank Guarantee to cover execution

3.2 10% of the Contract Value in the form of Demand Draft / Bank Guarantee to

cover the Guarantee / Warrantee period.

4. Performance Guarantee shall be considered as per Tender terms.

5. The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of

Gujarat State and holding subsequent registration with CSPO /NSIC / DGS&D Registration Certificates

for the item under Tender shall submit Security Deposit & Performance Bank Guarantee as under on

submission of attested copies of their SSI (SSI/ MSME Part-II/ Udyog Aadhaar Memorandum/ Udyam

Registration Certificate) & CSPO / NSIC / DGS&D Registration Certificates. This benefit of exemption

will not be admissible if they take part in the tender indirectly either through their dealers, agents,

distributors or other intermediators.

5.1 Wherever, the rate of Security Deposit & Performance Bank Guarantee of 5% is stipulated in

the Purchase Policy, the same be considered as 3% for Micro and Small Scale Industrial

(manufacturing) Units of Gujarat State, while for others it is 5%.

5.2 Wherever the rate of Security Deposit & Performance Bank Guarantee of 10% is stipulated in

the Purchase Policy, the same be considered as 4% for Micro and Small Scale Industrial

(manufacturing) Units of Gujarat State, while for others it is 10%.

5.3 In view of Ministry of Micro, Small and Medium Enterprises, Govt. Of India, New Delhi

Notification S.O. 2119 (E) dated 26th Jun, 2020 and subsequent clarifications issued vide O.M. No.

2/1(5)/2019-P&G/Policy (pt. IV) dated 6th August, 2020, amended notification S.O.2347 (E)

dtd.16th June-2021 and subsequent amendments ,if any issued by MSME in future : only “UDYAM

REGISTRATION CERTIFICATE” out of SSI / MSME Part-II / Udyog Aadhar Memorandum / Udyam

Registration Certificate shall remain valid From 31st March,2022 as amended by the Ministry of

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1406/ LT Shackle Insulator Page 7 of

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1406/ LT Shackle Insulator

Micro,Small and Medium Enterprises(MSME),Govt.of India on dtd.19.1.2022.

Whenever above clause Amended by Ministry of Micro, Small and Medium Enterprises, Govt. Of India,

New Delhi same will be applicable.

6. Performance Guarantee towards execution period (Security Deposit) and Performance Guarantee

towards Guarantee / Warranty period shall not be insisted concurrently.

Addition in relevant Clauses in the Clause no.: 9 & 42 of commercial Terms and Conditions is as

16. under :

1. The Micro and Small Scale Industrial (manufacturing) units of Gujarat State have

option to submit Permanent Bank Guarantee in lieu of order-wise separate

Performance Guarantee towards execution period (Security Deposit) and

Performance Guarantee towards Guarantee/ Warrantee period, as under:-

1.1 It is allowed for distribution items only and at respective company level.

1.2 10% of the highest of the following

1.2.1 Total order(s) value of the current financial year or

1.2.2 Highest of financial year-wise, total order(s) value for which materials

are under Guarantee/ Warrantee period

1.3 First time Bank Guarantee should be submitted with validity period of three

years and renewal two months before completion of three Years.

1.4 Whenever the required Bank Guarantee for the total order value during

current financial year is exceeding the available Bank Guarantee, the Vendor/

Party has to submit Bank Guarantee for additional amount accordingly.

1.5 The existing Bank Guarantee(s) of such bidder, who will exercise the option

for one time permanent Bank Guarantee, shall be returned on submission of

such permanent Bank Guarantee.

1.6 The vendor have to submit an undertaking stating that Company can encash

permanent Bank Guarantee on failure to perform the Contract or failure to

Perform the relevant clauses related to Guarantee/ Warrantee of any orders.

Other text matter & condition of 9 & 42 of commercial Terms and Conditions remains

unchanged.

17. If, the Company during the procurement process, observes or suspects any activity on the part of bidders

or obtains any knowledge which indicates the existence of cartel formation amongst the bidders or

apprehends the possibilities of cartel as defined under The Competition Act, 2002, the Board of the

Company being a government Company involved in public procurement work, reserve all rights to allot

quantities to such bidders, who are not part of the cartel, in any manner deemed fit in the interest of

the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition Act/ other laws

and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole discretion.

17(A) Bidders are requested to ensure that quantity offered details in on-line EMD form; Annexure-4 (on-line) of

Commercial Terms and Condition and in Price bid (on-line) should be same.

Note:-Bidders are requested to read carefully clause no.9:- PERFORMANCE GUARANTEE (PG) TOWARDS

18. EXECUTION PERIOD:- (i.e. SECURITY DEPOSIT):- (Should be submitted within 15 (fifteen) days from date

of Letter of Acceptance).

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1406/ LT Shackle Insulator Page 8 of

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1406/ LT Shackle Insulator

The Bidders shall execute Agreement within 20 days from the date of issue of Letter of Acceptance. If,

19. not executed within 20 (Twenty) days from the date of Letter of Acceptance (LOA), then the LOA will be

out rightly cancelled at the risk & cost of the bidder (at the discretion of UGVCL) and without entering

into any correspondences and this will be binding on the bidder and actions shall be taken against such

defaulter like stop dealing or any other actions as decided by UGVCL.

In case, if any bidder has submitted false information/Data against this tender, UGVCL shall exercise its

20. discretionary power to take action like stop deal/banned of business dealing/blacklisting/cancellation of

vendor registration/forfeit EMD and reject Bid/forfeit the performance guarantee towards execution

(Security Deposit) in favor of UGVCL /forfeit the performance guarantee towards Warranty in favor of

UGVCL, etc. Decision of UGVCL shall be final and binding to bidder in this regard without entering into

any correspondences.

The firm, stop deal or banned for business dealing by GUVNL / its subsidiary Company shall be considered

21. as a stop deal or banned for business dealing for UGVCL also. However, the same shall be at the

discretion of UGVCL.

Please read condition for Annexure-13 of commercial terms & Conditions as under :-

Bidders are requested to submit Revised Annexure-13 in online in technical stage of tender and this is

mandatory. If bidder does not submit the Revised Annexure-13, the bid shall be rejected out rightly,

despite the bidder is technically qualified & in such case price bid shall not be opened. No further

correspondence in this regard will be entertained.

REVISED ANNEXURE -

(To be submitted in online mode)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all the quoted item/s of the

tender along with online Technical)

We accept and undertake that UGVCL is authorized to place LOA/Purchase Order at lower 'unit ex- works

price with GST on ex-works price' than the 'unit ex-works price with GST on ex-works price'

quoted/offered by us in the present tender of UGVCL for tendered item/(s) with similar specifications as

per the above tender of UGVCL, which is quoted/offered to other subsidiary company of GUVNL, during

the period of past 30 days from last date of submission of this tender to next 30 days after the last date

of submission of bid of this tender by UGVCL.

We also understand that LOA /Purchase Order placed by one Subsidiaries of GUVNL on the basis of above

undertaking shall not be considered as 'offered' price for the tender items in subsequent tender by other

Subsidiaries of GUVNL, lf it is not within period mentioned above.

 I/We accept above undertaking.

-------------------------------------------------------------------------------------------- Check box: To be confirmed by

the bidder in ONLINE mode. If not checked, the supplier will not able to submit his bid online mode. The

system shall give pop up message to supplier that in the event of non-checking of above box, he will not

able to submit his bid.

Last Para of Clause no.50 : TERMINATION OF CONTRACT of commercial Terms and Conditions of

23. tender is replaced as under :

Further, “COMPANY reserves the right to terminate the Contract (i.e. Purchase order) at any time,

without assigning any reasons, whatsoever, by giving a notice period of TWO month from the date of

Notice of termination of the Contract. Suppliers will not be entitled for any compensations / damages /

losses, whatsoever, on account of such termination of the Contract.

Other text matter & condition of CLAUSE No. 50 remains unchanged.

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1406/ LT Shackle Insulator Page 9 of

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1406/ LT Shackle Insulator

Addition in relevant Clauses no.48 (AUDIT INSPECTION) of commercial Terms and Conditions is as

24. under:

On receipt of material at Store, UGVCL may pick up sample/(s) for Audit Testing from the lots supplied by

the supplier within 10 days in presence of the representative of the supplier.

UGVCL should not utilize the material until the test reports of audit sample is received.

If material is under audit testing and there is urgency, supplier may be consulted prior to utilize it.

In case of audit sample fails in any of test carried out, following penal actions to be taken to ensure good

quality supply.

Sr.No Default Penal Action

a) Failure-1 Replacement of lot

Replacement of lot (+) monetary penalty of 3% of the ex-works value +

b) Failure-2

applicable taxes if any of the lot.

Replacement of lot (+) monetary penalty of 6% of the ex-works value +

c) Failure-3

applicable taxes if any of the lot.

Replacement of lot (+) monetary penalty of 10% of the ex-works value +

applicable taxes if any of the lot (+) debarment of bidding next tender for

d) Failure-4

the same product/rating for which four consecutive failures are reported in

the current contract.

Note:- The aforesaid penal action should be for a particular contract issued by a

UGVCL against a particular product/rating in that contract.

 In case of failure of material in audit testing, the payment equivalent to 1.10 times the value of the

failed lot only should be withheld from subsequent payment of other lots of items, till the replaced lot

confirm in audit testing. No interest will be pain on such amount. Accordingly supplier should be

intimated and penalty if any as per tender terms and conditions should be applicable.

Other text matter & condition remains unchanged.

Para 1,2 & 3 of Clause no.23.1 & Clause no.23.2 in Clause No. 23 (PENALTY FOR LATE DELIVERY) of

25. commercial Terms and Conditions and previous amendment is modified as under:

23.1 In case of supply, Penalty shall be @ 0.5% per Week or part thereof plus applicable taxes if any on

delayed portion subject to maximum 10% plus applicable taxes if any of the delayed portion order

value (End cost including GST and cess as applicable), date of actual receipt of material at store

shall be considered.

Whereas in case of Projects, the ceiling shall be with reference to total contract value including

GST and Cess as applicable of the project (Supply + Erection + Civil).For calculating the delay

portion, date of actual receipt of material at store shall be considered.

Moreover, in case of supply is delayed more than seven months, company may initiate actions for

stop deal/ Black List along with risk purchase.

In order to avoid delay in dispatch of the inspected lot of materials, for which Dispatch

Instructions are already issued, the Gujarat based Suppliers and out of Gujarat based Suppliers

shall arrange the transportation so as to receive the materials at respective Consignee’s Stores

within 15 days and 21 days respectively, from the date of issue of Dispatch Instructions. If

materials are not received at Stores within 15 days / 21 days, as the case may be, from the date

Date Place Signature of the Tenderer Company’s Round Seal

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of issue of Dispatch Instructions, special penalty charges shall be recovered at 0.5% per Week or

part thereof plus applicable taxes if any, maximum up to 3% plus applicable taxes if any of the

Dispatch Instructions consignment value.

For GSECL & GETCO looking to the nature of products / materials the 15 / 21 days’ limit may be

suitably modified with concurrence of respective Managing Director.

23.2 In case of Foreign OEM / Indian Trader of a Foreign OEM, in order to avoid delay in dispatch of the

inspected lot of materials, for which the Dispatch Instructions are already issued, the Supplier

shall deliver the materials to respective Shipper at Dispatch Port within 30 days from the date of

Dispatch Instructions. If materials are not delivered to the respective Shipper within 30 days from

the date of Dispatch Instruction, the special penalty charges shall be recovered at 0.5% per Week

or part thereof applicable taxes if any, maximum up to 3% plus applicable taxes if any of the

consignment value of the lot of respective Dispatches Instruction. For calculation of penalty date

of bill of Lading / Airway Bill / Courier Receipt shall be considered as date of delivery.

Other text matter & condition of Clause no. 23 remains unchanged.

General Guide lines.

In order to avoid delay & possible attraction of penalty,

1. The Firm has to offer the Inspection Call 15 days prior to proposed date of inspection and 30 days

prior to the due date of Delivery Schedule.

2. If the above condition is fulfilled by firm then any delay in inspection and any delay in issuance of

Dispatch Instruction, said delay period will not be considered for penalty purpose.

3. However, the Company shall carry out inspection not later than Seven days from the date

intimation from the Supplier for inspection.

4. The Dispatch Instruction will be given within Seven days’ time from the date of satisfactory

inspection.

However, in case the material is offered for inspection but does not fulfill criteria as per above clause

No. 2 and does not supply material as per delivery schedule, the same will be considered as delay in

delivery and will be liable for penalty in terms of the contract.

Due consideration will be given for waival / levy of penalty (excluding GST already collected and paid to

the Govt. treasury thereon) only for the reasons absolutely beyond suppliers’ control (e.g. Force Majeure

conditions as laid down in the DGS & D) for which documentary evidence will have to be provided.

The request for extension in delivery giving reasons and supporting documents shall have to be made

within one month on completion of the supply only.

The request made after one month on completion of the supply shall not be entertained and rejected out

rightly without any correspondence.

No request for waival / levy of penalty will be entertained / reviewed during the execution of order.

The company reserves the right to recover any dues from the subsidiary company s of GUVNL including

Clause No. 24 (Penalty on rejected Materials during testing) of commercial Terms and Conditions is

substituted by the following clause.

26. The representative of the Company may pick up samples from the lots supplied by the Supplier at the

Stores of the Company at random for quality check. The samples picked up will be tested for acceptance

test / type test or as decided by the Company at Government approved laboratory or NABL Laboratory,

in the presence of representative of supplier and the Company as per relevant ISS/BIS/ Company’s

specifications. The test results will be binding on the suppliers and Company in general and will not

Date Place Signature of the Tenderer Company’s Round Seal

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allow re-sampling. If the material fails in any of the tests carried out, the full lot of materials will be

considered as rejected, and if replacement is not possible due to utilized/ consumption of the materials

then in that case for whole of the rejected lot, Company will deduct maximum up to 30% (Thirty) plus

applicable taxes and cess as applicable of the End Cost Price. If the same are not utilized / consumed,

then Company may ask for replacement at sole discretion of the Company or may accept with maximum

deduction up to 30% (Thirty) of the End Cost Price plus applicable taxes and cess as applicable ,and all

these will be binding on the supplier.

If any receivable amount by any GUVNL group company / ise is required to be recovered from

27. payable amount to supplier/contractor, then it will be recovered by any group company on receipt of

written intimation from respective group company.

Clause no.19.2 : REPEAT/ADDITIONAL ORDERS of commercial Terms and Conditions of tender is

28. substituted as under :

The Company should exercise their right to place repeat orders/ additional orders in case of exigency

only. The reason for exigency shall be appropriately recorded.

Other text matter & condition of CLAUSE No. 19 remains unchanged.

UGVCL’s Bank Details for issuance of Bank Guarantee through SFMS platform towards EMD/PBG/SD etc.

Name of Company-Uttar Gujarat Vij Company Ltd.

Bank Name:-Bank of Baroda

Account Number:-01520500013524

IFS code-BARB0MEHSAN (FIFTH letter is ZERO)

Type of Account-Cash Credit.

REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A

30 LAND BORDER WITH INDIA

I. Any bidder from a country which shares a land border with India will be eligible to bid in this tender

only if the bidder is registered with the Competent Authority.

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts)

means any person or firm or company, including any member of a consortium or joint

venture (that is an association of several persons, or firms or companies), every artificial

juridical person not falling in any of the descriptions of bidders stated hereinbefore, including

any agency branch or office controlled by such person, participating in a procurement

III. "Bidder from a country which shares a land border with India" for the purpose of this Order

a) An entity incorporated, established or registered in such a country; or

b) A subsidiary of an entity incorporated, established or registered in such a country;

c) An entity substantially controlled through entities incorporated, established or

registered in such a country; or

d) An entity whose beneficial owner is situated in such a country; or

e) An Indian (or other) agent of such an entity; or

f) A natural person who is a citizen of such a country; or

g) A consortium or joint venture where any member of the consortium or joint venture

falls under any of the above

IV. The beneficial owner for the purpose of (iii) above will be as under:

Date Place Signature of the Tenderer Company’s Round Seal

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1. In case of a company or Limited Liability Partnership, the beneficial owner is the

natural person(s), who, whether acting alone or together, or through one or more

juridical person, has a controlling ownership interest or who exercises control through

other means.

Explanation-

a. "Controlling ownership interest" means ownership of or entitlement to more

than twenty-five per cent. of shares or capital or profits of the company;

b. "Control" shall include the right to appoint majority of the directors or to

control the management or policy decisions including by virtue of

their shareholding or management rights or shareholders agreements

or voting agreements;

2. In case of a partnership firm, the beneficial owner is the natural person(s)

who, whether acting alone or together, or through one or more juridical

person, has ownership of entitlement to more than fifteen percent

of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals, the

beneficial owner is the natural person(s), who, whether acting alone

or together, or through one or more juridical person, has ownership of

or entitlement to more than fifteen percent of the property or capital or profits

of such association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above, the

beneficial owner is the relevant natural person who holds the position of

senior managing official;

5. In case of a trust, the identification of beneficial owner(s) shall include

identification of the author of the trust, the trustee, the beneficiaries with

fifteen percent or more interest in the trust and any other natural person

exercising ultimate effective control over the trust through a chain of

control or ownership.

V. An Agent is a person employed to do any act for another, or to represent another in dealings with

third person.

VI. The successful bidder shall not be allowed to sub-contract works to any contractor from a

country which shares a land border with India unless such contractor is registered with the

Competent Authority. (Related to tenders for Works contracts, including Turnkey contracts)

Every bidder/s should, at the time of submission of bid, give a declaration as per below Certificate-M for

[ON Rs.300/- Stamp Paper Duly Notarized]

CERTIFICATE – M

(To be submitted in online mode)

Subject: Supply of ______________________________________

Reference: Tender enquiry No.: UGVCL/ /

Due on date: / /

“I/We have read the clause regarding restrictions on procurement from a bidder of a country which

Date Place Signature of the Tenderer Company’s Round Seal

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shares a land border with India. I/We certify that our firm is not from such a country and is eligible to

be considered.”

I/We have read the clause regarding restrictions on procurement from a bidder of a country which

shares a land border with India. I/We certify that our firm is from such a country and I/We have been

registered with the Competent Authority (Registration committee constituted by Department for

Promotion of Industry and Internal Trade (DPIIT) [Evidence of valid registration by the Competent

Authority is attached].Further I/We hereby certify that our firm fulfills all requirements in this regard

and is eligible to be considered.”

Seal of the Firm Signature of the Authorized Representative of the firm

Date: Name:

Name of the Tendering Firm / Agency:

ANNEXURE-A (TCS) - (To be submitted in online mode)

(On Stamp Paper of Rs. 300 Duly Notarized)

Chief Engineer (Proc.)

R&C Office

Respected Sir,

I, _____________________________________________(Name of the Authorized Signatory) having age

___________________,Designation_______________________ of M/s

___________________________________________(Name of the seller with address)

having _____________ PAN (10 Digits) do hereby declare that UGVCL has awarded the order of

(Description of Supply Order) having (Order No and Date) and we hereby

undertake that we, M/s _________________________________ have

1. The sales / gross receipts / turnover of more than Rs. 10 Crores in immediately preceding financial

2. Total receipts from UGVCL for consideration for sale of Goods as per the contracts awarded is likely to

exceed / not exceed Rs. 50 lakhs during the FY___________

And hence we are liable to charge and collect TCS @ 0.075% / 0.1% (strike out whichever is not

applicable) from UGVCL during the FY ____________________. We also undertake that the TCS collected

from UGVCL shall be paid to Government Treasury within the prescribed time limit and necessary TCS

returns in prescribed format will be filed by us.

We further undertake that TCS certificate in Form 27D will be submitted to UGVCL within 30 days from

the end of respective Quarter. In case, if we fail to pay TCS to Government Treasury within prescribed

time limit or fail to file TCS returns in prescribed time limit or fail to submit the TCS certificate within

days from the end of quarters, UGVCL is entitled to recover the amount of TCS so collected from this

contract or any other contract or from any other amount payable to us.

Date Place Signature of the Tenderer Company’s Round Seal

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Thanking You.

(Name of Authorized Signatory)

Designation:

Successful Bidder/s has to submit undertaking regarding e-invoicing under Goods & Services Tax (GST)

w.e.f 01st October 2020 as per below mentioned

Annexure-B (GST e-Invoicing) (To be submitted in online mode)

(On Stamp Paper of Rs. 300 Duly Notarized)

The Chief Engineer(P)

Corporate Office, UGVCL

Respected Sir,

I, (Name of the Authorized Signatory) having age _____, Designation_______ of M/s

(Name of the seller with address) having ______ (PAN) and ___________________ (GST no. do hereby

declare that UGVCL has awarded the order of (Description of Supply Order/Contract Order) having (Order

No and Date) and we hereby undertake that We, M/s ________________ have the sales / gross receipts/

turnover of more than/ less than (strike out whichever is not applicable) Rs. 500 Crores in the current

financial year and we are covered / not covered under the provisions of e-invoicing under GST.

We hereby undertake to comply the provisions of e-invoicing under GST and indemnify UGVCL for any

financial/ non-financial loss that UGVCL has to suffer due to non-compliance of e-invoicing provisions

under GST Act and rules thereunder including non-availability of Input Tax Credit (ITC) of GST to UGVCL

within prescribed time limit.

Thanking You.

(Name of Authorized Signatory)

Designation:

EARNEST MONEY DEPOSIT: (E.M.D.) Please consider following Change in EMD Clause of Commercial Terms

32. and Condition.

Guideline for paymentof EMD Amount:

The Micro and Small Scale Industrial (manufacturing) Units registered under SmallScale Industries of

Gujarat State and holding subsequent registration is eligible for exemption from the paymen

tofEMDamounton,onlinesubmissionofscannedcopyof duly notarized copy of minimum one certificate

from group A & B (i.e. one certificate from group A AND one certificate from group B).

A GROUP B GROUP

Udyam Registration Certificate 1 CSPO Registration Certificate

2 NSIC Registration Certificate

3 DGS&D Registration Certificate

Date Place Signature of the Tenderer Company’s Round Seal

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In view of Ministry of Micro, Small and Medium Enterprises, Govt. Of India, New Delhi Notification S.O.

2119 (E) dated 26th Jun, 2020 and subsequent clarifications issued vide O.M. No. 2/1(5)/2019-P&G/Policy

(pt. IV) dated 6th August, 2020, amended notification S.O.2347 (E) dtd.16th June-2021 and subsequent

amendments ,if any issued by MSME in future : only “UDYAM REGISTRATION CERTIFICATE” out of SSI /

MSME Part-II / Udyog Aadhar Memorandum / Udyam Registration Certificate shall remain valid From 31st

March,2022 as amended by the Ministry of Micro,Small and Medium Enterprises(MSME),Govt.of India on

The MSME (manufacturing) Unit is eligible for benefit of submission of lower side EMDamount on

submission of duly notarized copy of any one certificate from abovementionedGroup A&B.

The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of

Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D, Registration Certificates

for the item under Tender will be eligible for exemption from payment of EMD on submission of attested

copies of their SSI (SSI/ MSME Part-II/ Udyog Aadhaar Memorandum/ Udyam Registration Certificate) &

CSPO / NSIC / DGS&D Registration Certificates in EMD Cover. This benefit of exemption will not be

admissible if they take part in the tender indirectly either through their dealers, agents, distributors or

other intermediators.

The Certificates should indicate the manufacture of items offered. In case of Udyog Aadhaar

Memorandum/Udyam Registration Certificate, it should indicate the manufacture of related group of

Whenever above clause Amended by Ministry of Micro, Small and Medium Enterprises, Govt. Of India,

New Delhi same will be applicable.

Guidelines for placing Vendors / Contractors for Purchase / Works in stop deal / banned for business

33. dealing / black listing:-

a) The list of indicative reasons for placing the firm in a Stop deal / banned for business dealing /

blacklist are as under:-

A Firm will be placed in a Stop deal / banned for business dealing, if the Firm –

a.1) Has submitted fake, false or forged documents/certificates,

a.2) Has revised/withdrawn price bid after opening of Techno-commercial bid, until and unless it is

sought for,

a.3) Has tampered with the stipulated tendering procedure.

a.4) Has refused to accept Letter of Acceptance/ Purchase Order/ Work Order after the same is issued by

the Company within the validity period and as per agreed terms and conditions,

a.5) Has committed breach of contract or has failed to perform a contract or has abandoned the

a.6) Has failed to provide suitable expertise for the work as per prescheduled programme of Tender.

a.7) Has failed to submit all the necessary test reports / documents within time schedule / as per

company’s time limit as mentioned in the LOA, if the Letter of Acceptance (LOA) is placed subject to

submission of type reports / documents to the firm.

a.8) Has indulged in construction and erection of defective works.

a.9) Has supplied inferior quality / defective materials and refused to replace with stipulated time frame

as specified by the company.

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a.10) Has substituted materials in lieu of materials supplied by the Company or has not returned or has

short returned or has unauthorisely disposed of materials / documents/ drawings/ tools or plants or

equipment supplied by the Company,

a.11) Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage,

a.12) Has unauthorisely obtained official company information or copies of documents, in relation to the

Tender/ Contract.

a.13) Has failed to follow the stipulated mode of communication, if specified by the tendering authority/

purchaser.

a.14) Has parted with, leaked or provided confidential/ proprietary information of the Company given to

the firm only for its use (in discharge of its obligations against an order) to any third party without prior

consent of the Company,

a.15) Any other ground for which in the opinion of the Company makes it undesirable to deal with the

a.16) In case the State Government directs the Company to place a firm in stop dealing/ banned for

business dealing / black listing.

b) Effect of putting a firm for Stop dealing / Banned for business dealing:-

b.1) The proprietor / all the partners / directors of the stop deal/ banned for business dealing/

blacklisting firm shall also be considered for stop deal/ banned for business dealing/ blacklist. All the

firms / Company where such proprietor / partners / directors involve or participating as proprietor /

partners / directors, such firms / Company shall also be considered for stop deal / banned for business

dealing / black list.

b.2) Once the name of the firm and / or proprietor / partners / directors of the firm appears in the list of

Stop dealing / Banned for business dealing / black list in any Company of GUVNL and its Subsidiary

Companies,

b.2.1) No enquiry shall be issued to a firm.

b.2.2) No bids / tender shall be considered for evaluation and the bid submitted by the Firm shall be

b.3) Action to be taken, when a firm and / or proprietor / partners / directors of the firm is put on Stop

dealing / Banned for business dealing / blacklisting by GUVNL or any of its subsidiary Companies, during

tender process:-

b.3.1) Before opening Technical bids, the bid submitted by the Firm will be treated as “Disqualified Bid”

and automatically stand as “Rejected Bid” at the time of scrutiny of Preliminary / Technical Bid.

b.3.2) After opening Technical bid but before opening the price bid, the price bid of the Firm should not

be opened and the bid submitted by the Firm will be treated as “Disqualified Bid” and automatically

stand as “Rejected Bid” at the time of scrutiny of Technical Bid.

b.3.3) After opening of price bid, the offer of the Firm should be ignored and will not be further

evaluated. The Firm will not be considered for issue of order even if its price is the lowest. In this

situation, the next lowest bidder shall be considered as L1.

b.3.4) The BG/EMD submitted by the Firm with tender should be returned after obtaining confirmation

from GUVNL and its other subsidiary Companies that there are no outstanding dues recoverable from the

Date Place Signature of the Tenderer Company’s Round Seal

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b.4) If a Firm is put on Stop dealing / Banned for business dealing/ blacklisting in one Company and is

already executing work and/ or Letter of Acceptance/ purchase order awarded to them by another

Company, then the firm should be allowed to complete such awarded work / supply.

b.5) The amount of EMD/ SD/ any payment against supply withheld at the instance of GUVNL or any of its

subsidiary Companies shall be appropriated against the dues recoverable from the firm by GUVNL or any

of its subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee shall be encashed and

appropriated.

b.6) When a Firm is put on Stop dealing/ Banned for business dealing/ blacklist, all the manufacturing

works / units of the Firm shall be on Stop dealing/ Banned for business dealing/ blacklist for GUVNL and

its Subsidiary Companies & for all Services of the Firm.

b.7) If the Firm placed on Stop Dealing/ Banned for business dealing/ blacklist is a Proprietary Concern,

then all the Concerns of the same Proprietor shall also be considered to be on Stop Dealing/ Banned for

business dealing/ blacklist. The Managing Director of the concerned Company may however, if he

considers it to be in the interest of the Company, remove the ban in respect of any specific Service /

Supply, for his Company only.

c) Every bidder should, at the time of submission of bid, give a declaration that bidder and/or

proprietor/ partner/ director of the firm has not been placed on Stop dealing / Banned for business

dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

Bidders/ Agents:-

34. A bidder shall not have conflict of interest with other bidders for Particular quoted item. Such conflict of

interest can lead to anti-competitive

Practices to the detriment of procuring Entity’s interests. The bidder found to have a conflict of interest

shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding process for particular

quoted item, if:

a) they have proprietor/partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from any

of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties,

that puts them in a position to have access to information about or influence on the

bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a bidder in more than

one Bid will result in the disqualification of all bids in which the parties are involved. However, this does

not limit the inclusion of the components/ sub-assembly/

Assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal Manufacturers, one

agent cannot represent two manufacturers or quote on their behalf in a particular tender enquiry. One

manufacturer can also authorize only one agent/dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one Principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units or more than

one unit having common business ownership / management, only one unit should quote. Similar

restrictions would apply to closely related sister companies. Bidders must proactively declare such sister/

common business/management units in same/similar line of business.

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i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended from

time to time.

Every bidder should, at the time of submission of bid; give a declaration, that bidder shall not have

conflict of interest with other bidders for particular quoted item, as above.

35. Relationship with employee: -

Every bidder should, at the time of submission of bid, give a declaration as under.

“If in any Bidder Company/firm, the interest (i.e. Shareholding in company and share in partnership firm)

of any employee of the tendering company or his/her relative as defined in section 2(77) of the

Company’s Act. 2013 is 10% or more, the tendering company will not deal with such Company/firm at all.

Tenderer therefore, must specifically disclose this fact in his technical Bid. Non-disclosure of such facts

would immediately disqualify the tenderer for further dealing with the tendering Company.”

36 In cl. No. 20 (Payment terms) & Cl no. 26 (Extension in Contractual delivery date) of commercial terms &

condition where ever “Taxes & duties” shown is read as GST and Cess as applicable.

Following terms is added in clause no. 20 (Payment terms)

As per GUVNL letter No.GUVNL/ED(F&A)/141 Dtd.16.05.2016.The cash discount payment scheme is as

under for early payment. However, the same shall be confirmed from UGVCL before claim of early

Sr. 80% Payment on receipt of material

Cash Discount to be recovered (%)

No. against TRC

1. Payment on 7th day 1.50%

2. Payment on 15th day 1.00%

This above referred scheme shall be applicable subject to following terms and conditions:-

i. This scheme shall be applicable for payment of supply of all type of materials.

ii. If 7th day or 15th day is Public holiday or weekly off, then the next working day shall be

considered. The period of 7th days or 15th days to be considered is from the “Date of Receipt of

material (DRM)” mentioned in the Truck Receipt Certificate (TRC).

iii. The Cash Discount is to be recovered at the above referred percentage only on payment

terms of 80% payment against TRC within 30 days.

iv. No Cash Discount is to be availed on balance 20% payment against S.R. Note within

v. The above referred Scheme of early bill payment against Cash Discount will be at the

sole discretion of GUVNL and its Subsidiary companies subject to availability of fund and the same

should not be treated as a right of the supplier.

vi. Early payment and recovery of cash discount shall be applicable to only those suppliers

who choose this facility.

vii. The scheme shall be implemented with immediate effect.

Following para is added in Cl no. 26 (Extension in Contractual delivery date)

(d) In case Supplier / Contractor has opted for Composition Scheme under GST, no increase in price on

account of any statutory increase in GST and Cess as applicable shall be admissible after the original

contractual delivery date.

37 Amicable Settlement: -

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this contract

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with reference to the construction, interpretation, breach, termination or validity thereof (hereinafter

referred as "the Dispute") shall, upon the written request of either Party be referred to the authorized

representatives of the Disputing Parties for resolution. The authorized representatives shall promptly meet

and attempt to negotiate in good faith a resolution of the Dispute within thirty days of the service of the

38 Arbitration:-

If the Parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith in

sub clause (1) of Clause_, arising under or in connection with the present agreement, the same shall be

referred to the Arbitration Centre (Domestic and International) High Court of Gujarat at Ahmedabad ("the

Centre" for short), currently functioning in the High Court Complex, Sola, Ahmedabad for appointment of

arbitrator and thereupon, the Centre shall appoint a sole arbitrator and conduct the arbitration proceedings

in accordance with its rules. If the parties unanimously agree to appoint three arbitrators, then in that case,

each party shall appoint one arbitrator from the panel of arbitrators of the Centre, and the Centre shall

appoint the third arbitrator, who will act as the Presiding Arbitrator. Such arbitration shall be the sole and

exclusive remedy between the parties for all disputes arising under or in connection with this agreement.

The arbitration shall take place at the Arbitration Centre, Ahmedabad, High Court Complex, Sola,

Ahmedabad, Gujarat, in accordance with the provisions of the Arbitration and Conciliation Act, 1996 as

amended from time to time, and the proceedings shall be conducted in English. The arbitration award shall

be final and binding on the parties.

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1406/ LT Shackle Insulator Page 20 of

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1406/ LT Shackle Insulator

INTGRITY PACT- (To be submitted in online mode)

OUR ENDEAVOUR

UGVCL’s COMMITMENT PARTY’s COMMITMENT

To maintain the highest ethical standards in Not to bring pressure recommendations from

business and professional outside UGVCL to influence it decision

Not to use intimidation, there at, inducement

Ensure maximum transparency to the

● ● or pressure of any kind on UGVCL or any of its

satisfaction of stakeholders

employees under any circumstances

To ensure to fulfill the terms of

To be prompt and reasonable in fulfilling the

● agreement/cont act and to consider ●

co tract, agreement, legal obligations

objectively the view point of parties

To provide goods and/or service timely as per

To ensure regular and timely release of

● ● agreed quality and specification at minimum

payment on due does for work done

cost to UGVCL

To ensure that no improper demand is made To abide by the general discipline to be

by employees or by anyone on our behalf maintained in our dealings

To give maximum possible assistance to all

the vendors / Suppler / Service Providers

● ● To be true and honest in furnishing information

and other to enable them to complete the

cont act in time

To provide all information to Not to divulge any information, business

supplier/contractors relating to contract/job details available during the course of business

which facilitate him to complete the relationship to others without written consent

contract/j b successfully in time of UGVCL

To ensure minimum hurdles to vendors Not to enter into

● /suppliers / contractors in completion of ● carter/syndicate/understanding whether

agreement /contract/work order formal/non formal so as to influence the price

(Seal & Signature) (Seal & Signature)

UGVCL’s authority Signatory Party’s authority Signatory

Name: Name:

Designation: Designation:

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1406/ LT Shackle Insulator Page 21 of

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1406/ LT Shackle Insulator

CHECK LIST

(THIS IS MANDATORY)

CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE UPLOADED ONLINE WITH PRELIMINARY

AND TECHNICAL BID

Documents in following order to be attach Attached Nos. of Page

Tender Documents for Preliminary Stage with duly signed and sealed

1. Forwarding letter for submission of Tender Fee & EMD & Yes / No

Vendor Registration Certificate

2. Payment Copy if paid Tender Fee/EMD through Yes / No

RTGS/NEFT/on line

3. Scan Copy of receipt in cash for cash payment (Up to Yes / No

4. Scanned copy of DD/Bank Guarantee/Banker’s Cheque/pay Yes / No

order for EMD if more than 3 lakhs

5. Notarized Copy of Valid CSPO (Central Store Purchase Yes / No

Organization)/NSIC Certificate/DGS&D Certificate

6. Notarized Copy of Udyam Registration Certificate Yes / No

7. Copy of Valid Vendor Registration Certificate for Tendered Yes / No

Item (If applicable as per Schedule-A Condition)

8. Vendor Registration fees payment receipt copy (If applied Yes / No

for renewal/ New Registration)

9. List of Order Executed if any Yes / No

10. Notarized Copy of GST registration Certificate Yes / No

11. Any Other Document (if Required) Yes / No

Tender Documents for Technical Stage with duly signed and sealed

1 Forwarding for Technical Bid submission Yes / No

Signed and Seal copy of GTP & Technical Specification Yes / No

2 /Drawing

Copy of Audited Account of Last three years (i.e.2022-23, Yes / No

4 List of Testing Facility on Company's Letter Head Yes / No

5 List of Machinery on Company's Letter Head Yes / No

List Of Partners/Directors with Address and Contact No. On Yes / No

Letter Head duly signed and sealed or self declaration about

6 proprietor.

Notarize copy of all Type Test Of Tender Item ( Not Older Yes / No

7 Than 7 Year)

8 BIS License Notarized Copy Yes / No

9 Copy of PAN Card Yes / No

10 Notarized copy of valid Factory License Yes / No

11 Valid ISO Certificate Yes / No

12 Duly Signed and Seal Copy of Schedule-A Yes / No

Authorize Person Undertaking On Stamp Paper of Rs. 300 Yes / No

13 Duly Notarized

Commercial Terms and Condition with all annexures duly Yes / No

14 signed and seal

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1406/ LT Shackle Insulator Page 22 of

Save Energy for Benefit of Self and Nation

TENDER NOTICE No. UGVCL/SP/II/1406/ LT Shackle Insulator

Certificate-M as per format in Schedule-AOn Stamp Paper of Rs. Yes / No

15 300 Duly Notarized

Annexure-A (TCS) as per format in Schedule-A On Stamp Yes / No

16 Paper of Rs. 300 Duly Notarized

Annexure-B (GST-e Invoicing) as per format in Schedule-A Yes / No

17 On Stamp Paper of Rs. 300 Duly Notarized

18 Quality Assurance Plan on Letter Head Yes / No

19 Performance Certificate Yes / No

20 Tender All Amendment in ascending order (if any) Yes / No

Order copy of Past Experience (Private Or GUVNL & their Yes / No

21 Subsidiaries Companies)

22 Undertaking Regarding Stop Deal/ Black List Yes / No

Details regarding, If bidders are (1) Women Proprietor or (2) Yes / No

All partners are women, in case of partnership firm or (3) All

23 share holders are women, in case of company, letterhead.

24 “Important instruction ” duly signed and sealed Yes / No

25 Any Other Document ( if Required) Yes / No

Date Place Signature of the Tenderer Company’s Round Seal

UGVCL/SP/II/1406/ LT Shackle Insulator Page 23 of