Bi-Annual Rate Contract for survey & route alignment using modern techniques for various 66/132/220KV transmission lines & S/R work of existing line with ACSR Dog/ Panther/ Zebra/AL-59 conductor on tower/H frame structure under Mehsana Tr. circle.”

GENERAL TERMS & CONDITIONS WITH COMMERCIAL BID

TENDER NO. MTC/022026/n-08(Reinvitation-I)

Seal & Signature of Bidder

Regd. Office: Transmission Circle Office, Mehsana– 384

Telephone No. (02762) 220837, Fax No. (02762)

Website: www.getcogujarat.com Email: [email protected]

TENDER NOTICE No: MTC/022026/n-08(Reinvitation-I)

Superintending Engineer, Mehsana invites tender for “Bi-Annual Rate Contract for survey &

route alignment using modern techniques for various 66/132/220KV transmission lines &

S/R work of existing line with ACSR Dog/ Panther/ Zebra/AL-59 conductor on tower/H frame

structure under Mehsana Tr. circle.”

Bidders should fulfill the all qualification requirement criteria given in the tender document,

otherwise their bid will not be considered & price bid will not be opened.

Tender Papers & Specifications may be down loaded from Web site https://getco.nprocure.com

(For view, down load and on-line submission) and GUVNL / GETCO web sites www.gseb.com

& www.getcogujarat.com (For view & download only).

All tender documents (Notarized/ Self-attested copies of original – as specified in tender

document) are to be upload through online only (Mandatory) on n-procure portal. Tender fee

& EMD should to be submitted online via RTGS/NEFT/IPMS only. No Tender Fee/ EMD

accepted physically or by Demand Draft.

For any query addressed to:

The Superintending Engineer (TR),

Gujarat Energy Transmission Corporation Limited,

Circle Office, Visnagar Road, Mehsana – 384

[email protected]

NO physical bid submission required.

Sr. Description

1 Tender No.: MTC/022026/n-08(Reinvitation-I)

2 Tender Fee (Non Refundable)

3 Estimated cost including GST Rs.

4 Earnest Money Deposit amount Rs.

5 Appropriate Class Any class

On line (E-tendering) tender/ offer submission last date up to

hours only (This is mandatory)

Date of opening of online Tender fee/ EMD and Technical bid at

16.01 Hours.(If Possible)

Tentative Date of on – line opening of Price bid, (if possible), at

9 Shall be intimated separately

Seal & Signature of Bidder

1. All the relevant documents including tender copy to be submitted though ONLINE only. No

physical documents to be submitted by bidder.

2. All the online Annexures to be filled properly and notarized/ self-attested copies of original

documents as per tender requirement must be submitted/attached through online form only.

It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF

form) remain legible (readable) and should not be password protected.

3. Tender will be evaluated on Data/ Details/ Documents of the on-line submission. For any

discrepancy between online & Submitted documents, Online offer is considered as final.

This is intended for transparency and speedy evaluation of the bids. Instead of simply

confirming / attached in bid / refer physical offer, the Bidder shall fill in the particulars

against appropriate place in respect of each line appearing in each online annexure.

Wherever required, bidder shall invariably have to upload supporting authentic documents

in the online bid. (In the absence of required details in the online annexure, the purchaser

has every right to evaluate the bids accordingly and bidder cannot raise any objection

against any point during evaluation.)

4. Bidder has to submit Tender Fee & EMD online payment method only. Copy of payment to

be attached with online bid documents.

5. Payment of Tender Fee & EMD (Earnest Money Deposit):

Following payment option of submission of Tender fees & EMD should be paid Online only.

Payment of Tender Fees & EMD by RTGS/NEFT (on line) only.

GETCO, Mehsana Beneficiary Bank detail for online payment are as under:

Sr. Particulars Requisite Details

1 Name of Bank Bank of Baroda

2 Name of Branch Mehsana Main

3 Branch Code MEHSAN

5 IFSC Code BARB0MEHSAN (5th Digit- Zero)

6 Name of Account Gujarat Energy Transmission Corporation Limited

8 GST No. 24AABCG4029R2ZC

In case of payment through RTGS/NEFT, Bidder has to provide following details on the

same date of payment so that receipt can be generated. bidder has to below mail

addresses with following details:

Sr. Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee / EMD)

Mail to: [email protected]

Copy to: [email protected]

[email protected]

6. Bidders are requested to remain in touch with the web-site for any amendment /

corrigendum or extension of due date etc.

Seal & Signature of Bidder

7. No physical tender shall be accepted / opened. Online bid receipt after due time of tender or

any other reasons and the Corporation shall not assume any responsibility for late receipt.

8. The GETCO reserves the right to award the work to one or more bidders, considering their

technical and financial capacity OR to reject any or all tenders or accept any tender without

assigning any reason thereof.

Any technical questions, information and clarifications that may be required pertaining to this

enquiry should be referred to:

The Superintending Engineer (TR),

Gujarat Energy Transmission Corporation Limited,

Circle Office, Visnagar road, Mehsana, - 384

Yours faithfully,

Superintending Engineer (TR)

GETCO, Mehsana.

Seal & Signature of Bidder

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

To create environment where Business Confidence is built through Best Business Practices and is

fostered in an atmosphere of trust and respect between providers of goods and services and their

users for the ultimate benefit of society the nation.

GETCO COMMITMENT PARTY’S COMMITMENT

• To maintain the highest ethical standards In • Not to bring pressure / recommendations

business and professional outside GETCO to influence its decision.

• Not to use intimidation, threat, inducement or

• Ensure maximum transparency to the

Pressure of any kind on GETCO or any of its

Satisfaction of stakeholders.

employees under any circumstances.

• To ensure to fulfill the terms of agreement /

• To be prompt and reasonable in fulfilling the

contract and to consider objectively the

contract, agreement, legal obligations.

viewpoint of parties.

• To provide goods and / or services timely as

• To ensure regular and timely release of

per agreed quality and specifications at

payment on due dates for work done.

minimum cost of GETCO.

• To ensure that no improper demand is made by • To abide by the general discipline to be

employees or by anyone on our behalf. maintained in our dealings.

• To give maximum possible assistance to all the

Vendors / Suppliers / Service provider and • To be true and honest in furnishing information

other to enable them to complete the contract in including payment to agents / sub-agent.

• To provide all information to suppliers/ • Not to divulge any information, business details

contractors relating to contract / Job which available during the course of business

facilitate him to complete the contract / job relationship to others without the written

successfully in time. consent of GETCO.

• To ensure minimum hurdles to Vendors/ • Not to enter into carter / syndicate /

suppliers / contractors in complete of understanding whether formal / non-formal so

agreement / contract / work order. as to influence the price.

Seal & Signature Seal & Signature

(GETCO Authorized Signatory) (Party’s Authorized Person)

Name: Designation:

Seal & Signature of Bidder

Document Code Part

Tender Notice - I

Instructions to Tenderers ITB I

General Conditions of Contract GCC I

Erection Conditions of Contract ECC I

5. Special Conditions of

Contract with Declaration

6. General Information SCC I

Technical Specifications TSP II A

8. Bid Form BF III

Seal & Signature of Bidder

INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The G u j a r a t Energy Transmission Corporation Ltd., Baroda hereinafter called

‘OWNER’ or‘ GETCO’ intends to receive bids for Bi-Annu al Rate Contract f or surve y

& route al ignment using modern t echniq ues f or variou s 66/1 32/220KV

transmiss io n l ines & S/R work of exist ing line with ACSR Dog / Panther/ Zebr a/AL-

59 condu ctor on to wer/H f rame structure und er Mehsana T r. circle as detailed in

the accompanying specifications in accordance with Terms and Conditions herein. The bids

shall be prepared and furnished as per these Instructions.

2.0 Qualification Requirement

1 Registration: Bidder shall be strictly a GETCO registered contractor of any class

2 Experience: The bidder should have experience of at least 100 KM of survey &

preparation of profiles complete with details covered along the route alignment, leveling,

fixing of angle point, EHV/HT/LT & P&T line, National highway & Railway Crossings in

such a way that no forest / NA Plotting land involved. The bidder should have experience

of at least 50 route km out of 100 Km survey work with help of GPS Navigation system

including complete BOQ and minimum two work order should be executed in GETCO or

Government organization. Attested Xerox copy of work orders executed from GETCO and

satisfactory completion certificate from respective department should be submitted.

3. Solvency: Latest bank solvency certificate from any Nationalized/Scheduled Bank of

a sum of minimum 20 % of the estimated cost shown in the tender.

4 Provident Fund Code: Separate provident fund code number towards firm registered

with Regional P. F. Commissioner.

5 Profit & Loss Account Statement: The Bidder should submit certified Xerox audited

copy of the Balance sheet with profit and loss account of last three Years.

6 Nature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for

signing the bid documents in case of partnership firm & self-affidavit for proprietorship

firm. All such documents shall have to be NOTARISED.

7. GST Registration: The Bidder should have to take registration under the “GOODS AND

SERVICE TAX(GST)”. Bidder has to register online in given link before bidding. Link for

the same is www.getcogujarat.com/. The certified Xerox copy of such registration

shall have to be submitted along with the bid by the bidder.

8. I.T. PAN CARD: The bidder should submit the attested zerox copy of PAN Card of their

11. Welfare cess registration: As per welfare cess act. Bidder shall be registered under

welfare cess. & have to be submitting along with the bid. Also, bidder has to take

registration of said site and submit the same to this office.

11. List of Tools & Tackles.

The bidders must be attach certified/self-verified copy of all above documents on n-

procure only, no physical documents required. It shall be sole responsibility of bidder

that uploaded scanned documents in PDF form remain legible and should not be

password protected.

Seal & Signature of Bidder

2.2 The above cited requirements are only indicative. The owner reserves the right to

requisition any other relevant information and also reserves the right to reject the Bid

proposal of any Bidder, if in the Owner’s opinion the Qualification data is incomplete and

Bidder is not qualified to perform the Contract satisfactorily.

3.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be

responsible/ liable for these costs irrespective of the course and conclusion of this Bidding.

B. BID DOCUMENTS

4.0 Details of Documents

4.1 The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part )

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

5.0 Knowing the Bid Documents

5.1 Every intending Bidder is to examine and understand all instructions, forms, terms,

conditions and specifications in the Bid Documents and fully know himself all the conditions

and contents therein, which may in any manner, affect the scope & content of work and the

costs thereof. Submission of a Bid not substantially responsive to the Bid Document in all

respects and/or failure to furnish all information required by the Bid Document may entail

rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and

specifications or is in doubt as to the true meaning of any part, he shall make a request, in

writing not later than the date of pre Bid d i s c u s s i o n t o the owner in triplicate. The o wn e r

w i l l i s s u e e x p l a n a t i o n s , i n t e r p r e t a t i o n s and clarifications as deemed fit in writing

as a response to this request. On receipt of such interpretations/clarifications, the Bidder may

submit his Bid within the date and time stipulated in the Bid invitation, all such explanations,

interpretations and clarifications from the Owner shall be deemed as part of Bid Documents

and shall invariably accompany the Bidder’s proposal.

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or

his representative(s) will not in any way be binding on the Owner.

7.0 Amendment of bidding document:

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason,

whether at his own initiative or in response to a clarification requested by the intending

Bidder, modify the Bidding Document with amendment(s).

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who

have received the Bidding Document at the address contained in the letter of request for

issue of bidding document from the Bidders. Owner will bear no responsibility or liability

arising out of non-receipt of the same in time or otherwise.

Seal & Signature of Bidder

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into

account in preparing their bids, the Owner may, at his discretion, extend the deadline for the

submission of bids.

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due

consideration by the Bidders while they submit their bids and shall invariably enclose such

documents as a part of the bid.

C. PREPARATION OF BIDS

8.0 Language of Bid:

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid,

exchanged by the Bidder and the Owner, shall be written in the English language, provided

that any printed literature furnished by the Bidder may be written in another language so

long as accompanied by an English translation of its pertinent passages. Failure to comply

with this may disqualify a bid. For purposes of interpretation of the bid, the English translation

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without

adding any printed/type written text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors,

which may have any effect on the execution of the Contract covered under these documents

and specifications. The Owner shall not entertain any request for clarifications from the

bidders, regarding such local conditions.

9.2 It must be understood and agreed that such factors have properly been investigated and

considered while submitting t h e pr op osa ls . No claim for financial adjustment to the

Contract awarded under these specifications and documents will be entertained by the

owner. Neither any change in the time schedule of the Contract nor any financial

adjustments arising thereof shall be permitted by the Owner, which are based on the lack of

such clear information or its effect on the cost of the works to the Bidder.

10.0 Documents comprising the Bid:

Requirements etc. furnished in the Bidding Documents, indicating, for the services to be

rendered, a brief description of services, quantity and price.

10.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets the

Qualification Requirements as detailed in Clause 2.0 above and Special Conditions of

Contract (including Clause 11 of I TB).

10.3 All Tender Documents/ formats are to be returned completed and filled in all respects and

signed by the Company Authorized Signatory wherever specified.

10.3 The Bid Guarantee shall be furnished in a separate cover in accordance with clause specific

11.0 Scope of the proposal

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility,

completely covering all the equipment erection and other installation services specified under

the accompanying Technical Specifications. It will include among others as specified therein

Seal & Signature of Bidder

the following:-

e) Receipt of equipments and material from Soja R&M store/Mehsana Const. store or

any GETCO construction store and transporting, storage, preservation and conservation

of equipment at the Site.

f) Pre-assembly, if any, erection, testing and commissioning of all the equipments.

g) Reliability tests and performance and guarantee tests on completion of commissioning.

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain

conditions of the bidding documents permitted by the Owner and therefore, the Bidders are

advised that while making Bid Proposals and quoting prices these conditions may

appropriately be taken into consideration. Bidders are required to furnish a certificate in this

regard as per the format provided in Special Conditions of Contract in a separate sealed

envelope containing Bid security, which shall accompany the Technical Bid. Any Bid not

accompanied by such certificate shall be rejected by the Owner and shall not be opened.

11.3 Bids not covering the above cited entire scope of works may be treated as incomplete and

hence rejected.

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets,

Technical Data Sheets and specified elsewhere. The Qualifying Data should be filled in

the required schedule of Bid Proposal Sheets and submitted online.

12.0 Bid Price:

12.1 The Bidder shall indicate percentage above/below of total bid price indicated in the

commissioning, and other services it proposes to furnish under the contract. Prices quoted

should be in % Above/ Below on Estimated Cost. However, detail bifurcation of Taxes

applicable should be mentioned separately with Price bid

12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate

12.3 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate (i.e. price) mentioned in the price bid shall be final and any additional GST will

have to be borne by the tenderer himself. In no case additional amount towards GST or

otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will

not be applicable in case of Supplier / Contractor has opted for Composition Scheme under

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as

applicable for each item of Goods/Service. If not specifically mentioned then COMPANY will

have the option to take the prices as exclusive of taxes and duties at maximum higher slab

rates for the evaluation of the tenders.

The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule-B).

The price bid submitted in physical mode shall not be considered.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder intends

to supply the goods / services, meaning thereby the bidder has to supply the goods / services

from the relevant declared / registered place of supply only.

13.0 Price Basis:

13.1 The Price shall be quoted on firm basis.

13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the

contract and shall not be subject to variation on any account save for change in quantity.

Seal & Signature of Bidder

A bid submitted with an adjustable price quotation shall be treated as non-responsive and

14.0 Taxes and Duties:

14.1 As regards the income Tax, will be levied as per prevailing rate on payment to contractors. Any

other tax except specifically mentioned in tender will not be born by GETCO. The bidder shall be

liable and responsible for payment of such taxes as attracted under the provisions of the law.

14.2 Notwithstanding the tax liabilities as per the sub-clause14.1 above the owner shall have the

right to make deduction at source from the amounts payable to the contractor in respect of

Income Tax (on the cost of items of supply included in the works contract) as may be

mandatory in terms of the law. The owner shall not bear any liability in this regard but shall

issue necessary certificate in respect of such deduction made.

14.3 In case any tax or duty is newly introduced by the Government applicable for this contract

with effect from the next day of the date submission of the bid and if the contractor is

required to pay additional tax or duty, then the owner shall reimburse the contractor the

additional tax or duty so paid by the contractor against submission by the contractor of

documentary evidence to the satisfaction of the owner. This provision will not be

applicable to transaction between the contractor and his sub-contractors. Besides the said

statutory variation, no other statutory variation shall be payable by the owner.

14.4 The owner’s liability for all taxes and duties under the contract shall be limited to those

indicated by the Bidder in the Bid Proposal Sheets, subject to the statutory variations and

variations as per Clause No.

14.3. If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or

reduced by reasons of the making, passing or promulgation of any law after the date of

submission of bid or by any order, regulation or bye-law having the force of law the amount

of such increase or reduction shall be added to or deducted from the “Contract Price” as

the case may be for direct transactions between contactor & owner, and not for bought

out items. It is the Bidders responsibility to furnish details of taxes, duties, levies etc.

applicable as on the date of submission of the bid.

14.5 No claim for any increase towards the statutory variation regarding enhancement of existing

tax or duty or introduction of a new tax or duty applicable shall be entertained by the

Owner during the extended period of contract, if any, provided the extension of the contract

is required by causes attributable to the contractor.

14.6 The provision of statutory variation regarding enhancement of existing tax or duty or

introduction of a new tax or duty will be applicable only to the direct transaction between the

contractor and the owner.

14.7 Before quoting, the bidder may ascertain from the concerned tax authorities of Government of

Gujarat the applicability of Work Contract Tax. Entry Tax, GST, etc. in respect of this work

and include the same in the quoted price. No separate claim in this regard will be

entertained by the Owner, as it is the responsibility of the Bidder to pay all these taxes.

14.8 In addition, the conditions detailed under Special Conditions of Contract shall apply.

15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the

time schedule for performing the specified works.

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the

accompanying Special Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of the

Seal & Signature of Bidder

major factors in consideration of the bids.

15.4 Validity of tender: 180 Days from the date of opening of Technical Bid

16.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in

Clauses titled Insurance , in General Terms and Conditions of Contract and in Erection

Conditions of this Part-I. Bidder’s attention is specifically invited to these clauses. Bid price

shall include all the costs in fulfilling all the insurance liabilities under the Contract.

17.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special

equipment tools & tackles etc. which he proposes to bring to site for the purpose of

erection, handling, testing and commissioning including performance and guarantee tests

of the equipment. If any such equipment is listed anywhere else in the proposal and not

specially mentioned in the above schedule, it shall be deemed to have been included in the

Bidder’s proposed scope of supply.

18.0 Bid Security/EMD:

18.1 The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent of

estimated cost to be paid as per Tender Notice.

20.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would

warrant the guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall

be made payable to the Owner without any condition whatsoever.

20.3 The Owner as non-responsive will reject any bid not secured in accordance with Para

above. No exemptions are made in the furnishing of the security.

20.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or

three months from the date of submission of tender whichever is later.

20.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract

performance guarantee

20.6 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the

b) If a bidder refuses to accept the contract or fails to commence the works (including

supplies within thirty days of letter of award of contract)

21.0 Format of Bid: (Online only)

21.1 The Bidder shall submit all required documents clearly visible attached as per mentioned in

tender documents. All the documents furnished in online shall be attested by authorized person.

21.2 The Bidders must submit the qualifying data online only as required in this Instructions to

The bid shall contain no interlineations, erasures or overwriting except as necessary to correct

errors made by the Bidder, in which case such corrections shall be initiated by the person or

persons signing the bid.

21.5 Bids shall be submitted as under:

Technical and Post Qualification bid details will be opened first and subject to evaluation based on

the qualification criteria contained in the individual bid document.

Seal & Signature of Bidder

Price bids of bidders who are assessed and declared as substantially technically responsive on

evaluation of the technical bid will be opened for further commercial evaluation.

22.0 Signature of Bids:

22.1 The bid must contain the name, residence and place of business of the person or persons

making the bid and must be signed and sealed by the Bidder with his usual signature. The

names of all persons signing should also be typed or printed below the signature.

22.2 Bid by a partnership must be furnished with full names of all partners and be signed with the

partnership name; followed by the signature(s) and designation(s) or the authorized partner(s) or

other authorized representative(s).

22.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company

by the President/Managing Director or by the Secretary or other person or persons authorized to

bid on behalf of such Corporation/Company in the matter.

22.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’,

‘Secretary’, ‘Agent’ or other designation without disclosing his Principal will be rejected.

22.5 If it is found that two or more persons who are connected with one another either financially or as

a principal and agent have bid under different names without disclosing their connection then

such bids will be liable for rejection. Satisfactory evidence of authority of the person signing on

behalf of the Bidder shall be furnished with the bid.

22.6 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

21.0 Sealing and marking of bids:Nil

22.0 Deadline for submission of bids:

22.1 The Bidders have been send by registered post only. Bids submitted b y telex/telegram w i l l

not be accepted. No request from any Bidder to the Owner to collect the proposals from

airlines, cargo agent etc. shall be entertained by the Owner.

22.2 Bids must be received by the Owner at the address specified under Para 23.3, not later

than the time & date mentioned in the Invitation to Bid.

22.3 The Owner may, at its discretion, extend this deadline for the submission of bids by

amending the Bidding Document in which case all rights and obligations on the Owner and

Bidders previously subject to the deadline will thereafter be subject to the deadline as

23.1 Any bid received by the Owner after the time and date fixed or extended for submission of

bids prescribed by the Owner, will be rejected and not considered for evaluation.

23.0 Modification and withdrawal of bids:

23.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written

notice of the modification or withdrawal is received by the Owner prior to the deadline

prescribed for submission of bids.

23.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and

dispatched in accordance with the provisions of clause 23.0. The envelope should

clearly indicate whether the modification is for the Technical bid or the Price bid. No bid

modifications notice by Telex/Grams/Fax shall be entertained by the Owner.

23.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for

Seal & Signature of Bidder

submission of bids.

23.4 No bid may be withdrawn in the interval between the deadline for submission of bids and

the expiration of the period of bid validity specified by the Bidder on the Bid Form.

Withdrawal/modification of a bid during this interval may result in the Bidder’s forfeiture of its

E. BID OPENING AND EVALUATION

27.0 Opening of bids by owner:

25.1 The Owner will open the technical bids in the presence of Bidder’s representatives who choose

to attend on the date and time mentioned for opening of bids in the Invitation to Bid or in case

any extension has been given thereto, on the extended bid opening date and time notified to all

the Bidders who have purchased the bidding document. The Bidder’s representatives who are

present shall sign a register evidencing their attendance.

28.2 The Bidder’s names, Technical modifications, bid withdrawal and such other details as the

Owner, at his discretion may consider appropriate, will be announced in the Technical Bid

28.3 The Bidder’s name, lump sum Bid Price, all discounts if any, modifications in the Price Bid and

any such other details as the Owner, at his discretion, may consider appropriate, will be

announced/ furnished in the Price Bid Opening.

28.4 No electronic recording/transmitting devices will be permitted during Bid opening.

28.0 Purpose of evaluation of bids:

28.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain

the technical responsiveness of the bid for the complete scope of the proposal, as covered

under these specifications and documents. All technically responsive bids shall then be

examined to determine the LOWEST EVALUATED COMMERCIALLY AND TECHNICALLY

RESPONSIVE BIDS.

29.0 Policy for bids under consideration:

29.1 Bids shall be deemed to be under consideration immediately after opening of Technical

Bid and until such time official intimation of award/rejection is made by the Owner to the

Bidders. While the Bids are under consideration, Bidders and/or their representatives and

other interested parties are advised to refrain from contacting by any means, the owner

and/or his employee’s representatives on the matters related to Bids under consideration.

30.0 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own

ask the Bidder for a clarification of its bid. The request for clarification and the response

shall be in writing and no change in the price or substance of the bid shall be sought, offered

31.0 Preliminary Examination:

31.1 The Owner will examine the bids to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished,

whether the documents have been properly signed, and whether the bids are generally in

31.2 Arithmetical errors will be rectified on the following basis:

Seal & Signature of Bidder

If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total price

shall be corrected. If there is a discrepancy between the total bid amount and the sum of

total costs, the latter shall prevail and the total bid amount will be corrected accordingly. If

there is a discrepancy between words and figures, the amount advantageous to the

Owner will prevail. If the Bidder does not accept the correction of the errors as above, his

Bid will be rejected and the amount of Bid Security will be forfeited. The Bidder should

In the case of any inconsistency in the prices furnished in the specified prices schedules to

be identified in Bid Form for this purpose, the Owner shall be entitled to consider the highest

price for the purpose of evaluation and for the purpose of award of Contract use the lowest

of the prices in these schedules.

31.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness

of each bid to the Bidding Document. For purpose of these Clauses, a substantially

responsive bid is one, which conforms to all the terms and conditions of the Bidding

Document without material deviations. A material deviation is one which affects in any

way the prices, quality, quantity or delivery period of the equipment, completion of works or

which limits in any way the responsibilities or liabilities of the Bidder of any right of the Owner

as required in these specifications and documents. The Owner’s determination of a bid’s

responsiveness shall be based on the contents of the bid itself without recourse to

extrinsic evidence.

31.4 A bid determined as not substantially responsive will be rejected by the Owner and may not

subsequently be made responsive by the Bidder by correction of non-conformity.

31.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid

which does not constitute a material deviation, provided such waiver does not prejudice or

affect the relative ranking of any Bidder.

32.0 Evaluation of Price Bids: No Copy of PRICE-BID requires in Physical copy of

bid. It is compulsory to submit price-bid through on-line (n-code) only. Same

will observed in physical bid during opening, whole tender may be not

32.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and

definition will apply:-

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the

complete scope of works.

d) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost

Compensation for Deviations.’

F. AWARD OF CONTRACT

33.0 Award Criteria

33.1 The owner will award the contract to the successful Bidder, whose bid has been

determined to be substantially responsive and has been determined as the lowest

evaluated bid, providing further that the Bidder is determined to be qualified to perform the

contract satisfactorily. The Owner shall be the sole judge in this regard.

33.2 Further, the Owner reserves the right to award separate contracts to two or more parties

in line with the terms and conditions specified in the accompanying Technical Specifications.

34.0 Owner’s right to accept any bid and to reject any or all bids:

Seal & Signature of Bidder

34.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding

process and reject all bids at time prior to award of contract, any without thereby incurring

any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder

or Bidders of the grounds for the Owner’s action.

35.0 Notification of award:

35.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the

Owner will notify the successful Bidder in writing by registered letter or cable or telex or

FAX, to be confirmed in writing by registered letter, that its bid has been accepted.

35.2 The notification of award will constitute the formation of the Contract.

35.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant

clause 38 .0, the Owner will promptly notify each unsuccessful Bidder and will discharge

its bid security, pursuant to Clause 20.0.

36.0 Signing of contract:

36.1 At the same time as the Owner notifies the successful Bidder that his bid has been

accepted, the Owner will send the Bidder the detailed of Award, incorporating all agreements

between the parties.

36.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the

same with date and return it to the Owner.

36.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the

same will be signed before commencement of work.

37.0 Welfare cess

1) As per the Welfare cess Act, the welfare cess @ 1% is applicable on supply and erection

items for supply, erection, testing & commissioning of substation, transmission lines,

EPC/Turnkey projects and civil works. Before release of payment of every RA bill, the contractor

has to submit documentary evidence of payment of welfare cess of that RA bill at the time of the

final bill for final bill. Also, the bidder should submit the certified copy of welfare registration

before 1st RA bill. The payment should be released after submission of said registration.

2) Contractor shall get registered under welfare cess Act before commencement of work. Office of

the factory inspector is authorized at present as a registering authority.

3) GETCO shall pay the welfare cess by way of reimbursing to contractors on production of

documentary evidence of payment.

4) The contacts for which supply or part supply of material are in the scope of GETCO, then

contractors shall deposit welfare cess on estimated cost of supplied items to GETCO

contractor on progressive basis of utilization. As this part of welfare cess is on GETCO account,

the same shall be reimbursed to the contractor on receipt of request letter along with

documentary evidence of payment. For calculation of welfare cess on supply part, valuation as

per MR shall be taken and informed to the contractor for payment. This will be over and above

Seal & Signature of Bidder

GENERAL TERMS & CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the

Contractor as per the Contract Agreement signed by the parties, including all

attachments and appendices thereto and all documents incorporated by reference therein.

1.2 'Owner' shall mean the Gujarat Energy Transmission Corporation Ltd, Vadodara or any of its

group companies i.e. GUVNL, GSECL, MGVCL, DGVCL, PGVCL UGVCL and shall include its

legal representatives, successors and assigns.

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of

the Works and shall include such successful Bidder’s legal representatives, successors and

permitted assigns.

1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from

time to time for the purpose of the Contract.

1.5 The terms ‘Equipment’, ‘Stores’ and ‘Materials’ shall mean and include equipment, stores

and materials to be provided by the Contractor under the Contract.

1.6 ‘Works’ shall mean and include the furnishing of equipment, Labor and services, as per the

Specifications and complete erection, testing and putting into satisfactory operation

including all transportation, handling, unloading and storage at the Site as defined in the

1.7 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the

Contract and such other schedules and drawings as may be mutually agreed upon.

1.8 Site’ shall mean and include the land and other places on, into or through which the

works and the related facilities are to be erected or installed and any adjacent land, paths,

street or reservoir which may be allocated or used by the Owner or Contractor in the

performance of the Contract.

1.9 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in

his bid with additions and/or deletions as may be agreed and incorporated in the Letter of

Award and the contract agreement for the entire scope of the works.

1.10 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of

the works including erection, testing and putting into satisfactory operation including successful

completion of performance and guarantee tests to be performed at Site by the Contractor

including cost of insurances.

1.11 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated

by the time to inspect the equipment; stores or Works under the Contract and/or the duly

authorized representative of the Owner.

1.12 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official

Seal and signature of Contractor

notice issued by the Owner notifying the Contractor that his bid has been accepted.

1.13 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.14 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by

the respective sub division deputy engineer.

1.15 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly

defined shall mean calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

1.16 Writing’ shall include any manuscript, type written or printed statement, under or over

signature and/or seal as the case may be.

1.17 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’,

‘Requested’, ‘As Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’,

‘Permitted’, or words and phrases of like importance are used the approval, judgment,

direction etc. is understood to be a function of the Owner/Engineer.

1.18 Test on completion shall mean such tests as prescribed in the Contract to be performed by

the Contractor before the work is taken over by the Owner.

1.19 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to

determine and demonstrate capacity, efficiency, and operating characteristics as specified in

the Contract Documents.

1.20 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of

the Works performed under the Contract, after successful commissioning/completion of

Performance and Guarantee Tests, as specified in the accompanying Technical Specifications

or otherwise agreed in the Contract.

1.21 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man-

ship which cannot be detected during inspection, testing etc, based on the technology

available for carrying out such tests.

1.22 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the

subject matter of the Contract.

1.23 Words imparting the singular only shall also include the plural and vice –versa where the

context so requires.

1.24 Words imparting ‘Person’ shall include firms, companies, corporations and associations

or bodies of individuals, whether incorporated or not.

Seal and signature of Contractor

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not super ceded by

provisions in other parts of the Contract.

3.0 CONTRACT DOCUMENTS

3.1 The term Contract Documents shall mean and include the following which shall be

deemed to form an integral part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to

Bidders, General Terms and Conditions of Contract, the Special Conditions of

Contract. and all other documents included under Part-I, Part-II and Part-III .

b) Specifications of the erection of the equipments and other technical services to be

provided under the Contract as brought out in the accompanying Technical

Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of

clarifications thereto between the Contractor and the Owner prior to the Award of

Contract except to the extent of repugnancy.

d) Letter of Award and any agreed variations of the conditions of the documents and special

terms and conditions of Contract, if any.

3.2 In the event of any conflict between the above mentioned documents the matter shall be

referred to the Engineer whose decision shall be considered as final and binding upon the

4.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

4.1 The Contractor shall not, without the Owner’s prior written consent, disclose the

Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample or

information furnished by or on behalf of the Owner in connection therewith, to any

person other than a person employed by the Contractor in the performance of the

Contract. Disclosure to any such employed person shall be made in confidence and shall

extend only so far as may be necessary for the purpose of such performance.

4.2 The Contractor shall not, without the Owner’s prior written consent, make use of any

document or information enumerated in various Contract documents except for the

purpose of performing the Contract.

4.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or

in any other medium, photographs or other reproduction of the Works under this Contract,

or descriptions of the site, dimensions, quantity, quality or other information, concerning the

works unless prior written permission has been obtained from the Owner.

4.4 Any document, other than the Contract itself, enumerated in various Contract documents

shall remain the property of the Owner and shall be returned (in all copies) to the

Owner on completion of the Contractor’s performance under the Contract if so required by

5.0 CONSTRUCTION OF THE CONTRACT

5.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered

Seal and signature of Contractor

into will be treated as a single Contract. Award shall be placed on the successful Bidder as

For providing services like inland transportation, insurance for delivery at site,

unloading, storage, handling at site, installation, testing and commissioning including

performance testing in respect of all the equipment material equipment/materials given by the

owner after observing standard store procedures for transport from owner’s stores,

insurance, unloading storage handling at site installation testing & commissioning.

5.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor

for executing, then the Contractor shall at the time of taking delivery of the

equipment/dispatch documents be required to execute an Indemnity Bond in favor of the

Owner in the form acceptable to the S u p e r i n t e n d i n g engineer (TR), Mehsana for

keeping the equipment in safe custody and to utilize the same exclusively for the purpose of

the said Contract. Samples of Performa for the Indemnity Bond will be furnished during award

5.3 The Contract shall in all respects be construed and governed according to Indian Laws.

5.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into

various components only for the convenience of payment under the Contract(s) and for

the measurement of deviations or modifications under the Contract(s).

6.0 JURISDICTION OF CONTRACT

6.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of

Mehsana shall have exclusive jurisdiction in all matters arising under this Contract.

7.0 EXECUTION OF CONTRACT:

7.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy

of the final agreement to the Contractor for his scrutiny and approval.

7.2 The Agreement, unless otherwise agreed to, shall be signed within 30 days of the acceptance

of the Letter of Award, at the office the Owner at Mehsana on a date and time to be

mutually agreed. The Contractor shall provide for signing of the Contract, Performance

Guarantee, appropriate power of attorney and other requisite materials. In case the Contract is

to be signed beyond the stipulated time, the Bid Guarantee submitted with the Proposal will

have to be extended accordingly.

7.3 The Agreement will be signed in copies to be specified and the Contractor shall be

provided with one signed original and the rest will be retained by the Owner.

7.4 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the

Owner with copies of agreement within fifteen (15) days after the signing of the Contractor.

8.0 ENFORCEMENT OF TERMS

8.1 The failure of either party to enforce at any time any of the provisions of this Contract or any

rights in respect thereto or to exercise any option therein provided, shall in no way be

construed to be a waiver of such provisions, rights or options or in any way to affect the

validity of the Contract. The exercise by either party of any of its rights herein shall not

preclude or prejudice either party from exercising the same or any other right it may have

under the Contract.

Seal and signature of Contractor

9.0 COMPLETION OF CONTRACT

9.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract

shall be deemed to have been completed on the expiry of the guarantee period as provided

for under the clause entitled

‘Guarantee’ in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

10.0 TIME – THE ESSENCE OF CONTRACT

10.1 The time and the date of completion of the Contract as stipulated in the Contract by the

Owner without or with modifications, if any, and so incorporated in the Letter of Award, shall

be deemed to be the essence of the Contract. The Contractor shall so organize his resources

and perform his work as to complete it not later than the date agreed to.

10.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting

of adequate number of activities covering various key phases of the work such

as design, procurement, manufacturing, shipment and field erection activities within seven

(7) days of the date of LOI.

10.3 The above bar chart shall be compatible with the Owner’s computer environment and

furnished to the Owner on such media as may be desired by the Owner.

11.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the

commencement given by the respective construction sub division unless otherwise provided

12.0 PENALTY FOR DELAY

12.1 If the Contractor fails to successfully complete the work within the time fixed under the Contract,

the Contractor shall pay to the Owner as penalty a sum specified for each specified period of

delay. The details of such penalty are brought out in the accompanying Special Conditions of

Contract in clause no. 10 (SCC).

13.1 In the event of any emergency where in the judgment of the Engineer, delay would cause

serious loss or damages, repairs or adjustment may be made by the Engineer or a third

party chosen by the Engineer without advance notice to the Contractor and the cost of such

work shall be paid by the Contractor. In the event such action is taken by the Engineer, the

Contractor will be notified promptly and he shall assist wherever possible in making necessary

corrections. This shall not relieve the Contractor of his liabilities under the terms and

conditions of the Contract.

13.2 If it becomes necessary for the Contractor to rectify or renew any defective portions of

the works the provision of this clause shall apply to portion of the works so rectified or

corrected until the expiry of six (6) months from the date of such rectification or correction.

If any defects are not rectified within a reasonable time, the Engineer may proceed to do

the work at the Contractor’s risk and cost but without prejudice to any other rights which the

Owner may have against the Contractor in respect of such defects.

Seal and signature of Contractor

13.3 The rectification or correction of the work will be carried out free of cost by the

Contractor. If any rectification or correction is carried out on his behalf at the site, the

Contractor shall bear the cost of such rectification or correction.

13.4 The acceptance of the works by the Engineer shall in no way relieve the Contractor of

his obligations under this clause.

14.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed

against the Owner or the Contractor in pursuance of the Contract. In addition the Contractor

shall be responsible for payment of all Indian duties, levies and taxes lawfully assessed

against the Contractor for his personal income & property only.

15.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the

Owner, for the failure, omission or neglect on the part of the Contractor to perform any acts,

matters, covenants or things under the Contract, or for damage or injury caused by the

alleged omission or negligence on the part of the Contractor, his agents, representatives or

his Sub-Contractors, or in connection with any claim based on lawful demands of Sub-

Contractors, workmen, suppliers or employees, the Contractor shall in all such cases

indemnify and keep the Owner, and the Engineer and/or his representative, harmless from

all losses, damages, expenses or decrees arising of such action.

16.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the

Contractor from all his liabilities under the Contract. Such final payment shall be made only at

the end of the Guarantee/Warranty period or after finalization of material account and final bill

and till such time as the Contractual liabilities and responsibilities of the Contractor, shall

prevail. All other payments made under the Contract shall be treated as on-account

17.0 ENGINEER’S DECISION

17.1 In respect of all matters which are left to the decision of the Engineer including the granting

or with- holding of the certificates, the Engineer shall, if required to do so by the

Contractor, give in writing a decision thereon.

17.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in

accordance with the meaning and intent of the Contract, the Contractor may file with the

Engineer, within fifteen (15) days after receipt of the decision, a written objection to the

Failure to file an objection within the allotted time will be considered as an acceptance of the

Engineer’s decision and the decision shall become final and binding.

17.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition

precedent to the right to request arbitration. It is the intent of the Agreement that there

shall be no delay in the execution of the works and the decision of the Engineer as rendered

shall be promptly observed.

18.0 POWER TO VARY OR OMIT WORK

18.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter

Seal and signature of Contractor

‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the

Contractor except as directed in writing by the Engineer, but the Engineer shall have full

powers subject to the provisions hereinafter contained, from time to time during the

execution of the Contract, by notice in writing to instruct the Contractor to make such

variation without prejudice to the Contract. The Contractor shall carry out such variation

and be bound by the same conditions as far as applicable as though the said variations

occurred in the Contract Documents. If any suggested variations would, in the opinion of the

Contractor, if carried out, prevent him from fulfilling any of his obligations or guarantees

under the Contract, he shall notify the Engineer thereof in writing and the Engineer shall

decide forthwith whether or not, the same shall be carried out and if the Engineer

confirms his instructions, the Contractor’s obligations and guarantees shall be modified to

such an extent as may be mutually agreed. Any agreed difference in cost occasioned by

any such variation shall be added to or deducted from the Contract Price as the case may

18.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be

given to the Contractor to enable him to work his arrangement accordingly, and in cases

where goods or materials are already prepared or any design, drawings or pattern made or

work done as per the contract requires to be altered, a reasonable and agreed sum in respect

thereof shall be paid to the Contractor.

18.3 In any case in which the Contractor has received instructions from the Engineer as to the

requirement of carrying out the alterations or additional or substituted work which either

then or later on, will in the opinion of the Contractor, involve a claim for additional payment,

the Contractor shall immediately and in no case later than thirty (30) days, after receipt of the

instructions aforesaid and before carrying out the instructions, advise the Engineer to that

effect. But the Engineer shall not become liable for payment of any charges in respect of

any such variations, unless the instructions for the performance of the same shall be

confirmed in writing by the Engineer.

18.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree,

in writing, so to the extent of any change in the price, before the Contractor proceeds with the

18.5 In all the above cases, in the event of a disagreement as to the reasonableness of the

said sum, the decision of the Engineer shall prevail.

18.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full

power to instruct the Contractor, in writing, during the execution of the Contract to vary

the quantities of the items or groups of items in accordance with the provisions of clause

entitled ‘Change of Quantity’ in section GCC of this Volume-I. The Contractor shall carry out

such variations and be bound by the same conditions as though the said variations occurred

in the Contract Documents. However, the Contract Price shall be adjusted at the rates and

the prices provided for the original quantities in the Contract.

19.0 CHANGE OF QUANTITY

19.1 During the execution of the Contract, the Owner reserves the right to increase or decrease

or cancel the quantities of items under the Contract but without any change in unit price or

other terms & conditions. Such variations unless otherwise specified in the accompanying

Special Conditions of Contract and/or Technical Specifications, shall not be subjected to any

limitation for the individual items but the total variations in all such items under the Contract

Seal and signature of Contractor

shall be limited to a percentage of the Contract price as specified in the Special Conditions

19.2 The Contract price shall accordingly be adjusted based on the unit rates available in the

Contract for the change in quantities as above. The base unit rates, as identified in the

Contract shall however remain constant during the currency of the Contract, except as

provided for in Clause 33.0 below. In case the unit rates are not available for the change in

quantity, the same shall be subjected to mutual agreement.

20.0 CO-OPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and

Consulting Engineers and freely exchange with them such technical information as is

necessary to obtain the most efficient and economical design and to avoid unnecessary

duplication of efforts. The Engineer shall be provided with three copies of all

correspondence addressed by the Contractor to other Contractors and Consulting

Engineers of the Owner in respect of such exchange of technical information, wherever

21.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or

agents nor any order by the Owner or the Engineer for payment of money or any payment

for or acceptance of, the whole or any part of the Works by the Owner or the Engineer,

nor any extension of time, nor any possession taken by the Engineer shall operate as a

waiver of any provision of the Contract, or of any power herein reserved to the Owner or

any right to damages herein provided nor shall any waiver of any breach in the Contract be

held to be a waiver of any other or subsequent breach.

22.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE

No interim payment certificate of the Engineer, nor any sum paid on account by the

Owner, nor any extension of time for execution of the Works granted by the Engineer shall

affect or prejudice the rights of the Owner against the Contractor or relieve the Contractor of

his obligation for the due performance of the Contract, or be interpreted as approval of the

Works done or of the equipment furnished and no certificate shall create liability for the

Owner to pay for alterations, amendments, variations or additional works not ordered, in

writing , by the Engineer or discharge the liability of the Contractor for the payment of

damages whether due, ascertained, or certified or not or any sum against the payment of

which he is bound to indemnify the Owner, nor shall any such certificate nor the

acceptance by him of any sum paid on account or otherwise affect or prejudice the rights of

the Owner against the Contractor.

23.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at

his own cost submit periodic progress reports as may be reasonably required by the

Engineer with such materials as, charts, net-works, photographs, test certificates, etc. Such

progress reports shall be in the form and size as may be required by the Engineer.

24.0 TAKING OVER

Seal and signature of Contractor

Upon successful completion of all the tests to be performed at Site on equipment furnished

and erected by the Contractor, the Engineer shall issue to the Contractor a Taking over

Certificate as a proof of the final acceptance of the equipment. Such certificate shall not

unreasonably be withheld nor will the Engineer delay the issuance thereof on account of

minor omissions or defects which do not affect the commercial operation and/or cause any

serious risk to the equipment. Such certificate shall not relieve the Contractor of any of his

obligations which otherwise survive, by the terms and conditions of the Contract after issue

of such certificate.

25.1 The payment to the Contractor for the performance of the works under the Contract will be

made by the Owner as per the guidelines and conditions specified herein. All payments made

during the Contract shall be on account payments only. The final payment will be made

on completion of all Works and on fulfillment by the Contractor of all his liabilities under the

Contract and production of work completion certificate of the Sub-Station in-charge, after

following the procedure’s of GETCO.

Payment of Invoice will be done as mentioned below.

1. 80% of FOR destination price (on Adhoc basis)

2. 20% of FOR destination price & GST be kept under retention account and be released towards

final settlement of such invoice after verifying benefits of higher ITC passed on to the GETCO, based

on Certificates from Practicing CA firm in regard to passing of ITC and reduction in Tax instance.

It is to state that under GST Regime, the Suppliers will be entitled to Input Tax Credit (lTC) in

respect of Tax paid on input goods & service used by him as against the earlier Tax regime where

CENVAT Credit was available on account of Excise Duty and Input Tax Credit was available on

account of VAT. Hence under Statutory Variation clause, Excise Duty clause and extension in

Contractual delivery clause of Purchase Order & Works Order, the Supplier or Contractor are

supposed to pass on benefit on account of higher Input Tax Credit now available, due to introduction

of GST, for ongoing and pending supply &I works orders.

Considering, the Anti Profiteering provision of GST and Excise Duty and Statutory Variation clause

of Purchase Order and Works Order issued by GETCO, invoive will be processed & paid on

Adhoc/ provisional basis as mentioned above keeping balance 20% of FOR destination price +

GST under retention account.

25.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees

Payment terms will be as prescribed in the special conditions of contract and on fulfillment of

conditions specified thereof.

26.0 Payment Schedule

26.1 Application for Payment

Seal and signature of Contractor

26.2 The Contractor shall submit application for the payment in the prescribed Performa of

the Owner. Performa for application for payment will be as prescribed.

26.3 Each such application shall state the amount claimed and shall set forth in detail, in the

order of the Payment Schedule, particulars of the Works including the Works executed at

Site and of the equipment shipped/brought on to the site pursuant to the Contract up to the

date mentioned in the application and for the period covered since the last preceding

certificate, if any.

26.4 Every interim payment certificate shall certify the Contract value of the Works executed up to

the date mentioned in the application for the payment certificate, provided that no sum shall

be included in any interim payment certificate in respect of the works that, according to the

decision of the Engineer, does not comply with the Contract.

26.5 Mode of Payment

26.6 Payment due on dispatch of equipment shall be made by the Owner through Owner’s Bank

or directly to the Contractor as per the payment schedule.

26.7 The payment of test charges, if any, payment, taxes and duties (whenever

admissible) inland transportation (including port handling), insurance and the erection

portion of the Works shall be made direct to the Contractor by the Owner.

26.8 All payments under the Contract shall be made as stipulated in the Special Conditions of

Contract after signing the Contract Agreement. The payments linked with the dispatch of

materials shall only be made after production of all dispatch documents as specified in the

relevant Contract conditions which will include the Material Inspection Clearance Certificate

issued by the Owner.

Progressive payments linked with erection shall only be made after the issue of

certificates by the Engineer, one for the quantum of work completed and the other for the

successful completion of quality check points involved in the quantum of work billed.

27.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses that the Owner may have paid, for which under the

Contract the Contractor is liable, or any other retention award will be claimed by the

Owner. The Owner to the Contractor shall bill all such claims regularly as and when they

fall due. Such bills shall be supported by appropriate and certified vouchers or explanations,

to enable the Contractor to properly identify such claims. Such claims shall be paid by

the Contractor within thirty (30) days of the receipt of the corresponding bills and if not

paid by the Contractor within the said period, the Owner may then deduct the amount, from

any monies due or becoming due by him to the Contractor under the Contract or may be

recovered by sections of Law or otherwise.

D. RISK DISTRIBUTION

28.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be

pertinent to the Works and obligatory in terms of law to protect his interest and interests of

the Owner against all perils detailed herein. The form and the limit of such insurance as

defined herein together with the under-writer in each case shall be acceptable to the

Owner. However, i r r e s p e c t i v e of such acceptance, the responsibility to maintain

adequate insurance coverage at all time during the period of Contract shall be of Contractor

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alone. The Contractor’s failure in this regard shall not relieve him of any of his contractual

responsibilities and obligations. The insurance covers to be taken by the Contractor shall be

in the joint name of the Owner and the Contractor. The Contractor shall, however, be

authorized to deal directly with Insurance Company or Companies and shall be responsible

in regard to maintenance of all insurance covers. Further the insurance should be in freely

convertible currency.

28.2 Any loss or damage to the equipment during handling, transportation, storage, erection,

putting into satisfactory operation and all activities to be performed till the successful

completion of commissioning of the equipment shall be to the account of the Contractor.

The Contractor shall be responsible for preference of all claims and make good the

damages or loss by way of repairs and/or replacement of the equipment, damaged or lost.

The transfer of title shall not in any way relieve the Contractor of the above responsibilities

during the period of Contract. The Contractor shall provide the Owner with copy of all

insurance policies and documents taken out by him in pursuance of the Contract.

Such copies of documents shall be submitted to the Owner immediately after such

insurance coverage. The Contractor shall also inform the Owner in writing at least

sixty (60) days in advance regarding the expiry/cancellation and/or change in any of

such documents and ensure revalidation, renewal etc., as may be necessary well in time.

28.3 The perils required to be covered under the insurance shall include, but not be limited to

fire and allied risks, miscellaneous accidents (erection risks) workman compensation risks,

loss or damage in transit, theft, pilferage, riot and strikes and malicious damages, civil

commotion, weather conditions, accidents of

all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including delivery of

goods and other costs till the equipment is delivered at Site. The insurance policies to be

taken should be on replacement value basis and/or incorporating escalation clause.

Notwithstanding the extent of insurance cover and the amount of claim available from the

underwriters, the Contractor shall be liable to make good the full replacement/rectification

value of all equipment/materials and to ensure their availability as per project requirements.

28.4 All costs on account of insurance liabilities covered under the Contract will be on

Contractor’s account and will be included in Contract Price, However, the Owner may from

time to time, during the pendency of the Contract, ask the Contractor in writing to limit the

insurance coverage, risks and in such a case, the parties to the Contract will agree for a

mutual settlement, for reduction in Contract price to the extent of reduced premium amount.

The Contractor, while arranging the insurance shall ensure to obtain all discounts on

premium, which may be available for higher volume or for reason of financing arrangement of

28.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional

insurance requirements for the portion of the works to be performed at the Site.

28.6 Special Conditions of Contract details out the various insurance liabilities.

29.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until

the successful completion of commissioning as defined elsewhere in the Bid document.

30.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

30.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the

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Owner or his authorized agents, then the Contractor shall be given due extension of time

for the completion of the Works, to the extent such omission on the part of the Owner

has caused delay in the Contractor’s performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the

Engineer shall be final.

30.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable

compensation if such delays have resulted in any increase in cost. The Owner shall examine

the justification for such a request for claim and if satisfied, the extent of compensation shall

be mutually agreed depending upon the circumstances at the time of such an occurrence.

31.0 FORCE MAJOR

31.1 Force major is herein defined as any cause which is beyond the control of the Contractor or

the Owner as the case may be, which they could not foresee or with a reasonable amount

of diligence could not have foreseen and which substantially affects the performance of the

Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and

b. Acts of any Government, domestic or foreign, including but not limited to war,

declared or undeclared, priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify

the other in writing of such causes.

31.2 The Contractor or the Owner shall not be liable for delays in performing his obligations

resulting from any force major cause as referred to and/or defined above The date of

completion will, subject to hereinafter provided, be extended by a reasonable time even

though such cause may occur after Contractor’s performance of obligation has been delayed

due to other causes.

32.0 SUSPENSION OF WORK

32.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part

of the Works without invalidating the provisions of the Contract. Orders for suspension or

reinstatement of the Works will be issued by the Engineer to the Contractor in writing. The

time for completion of the works will be extended for a period equal to duration of the

32.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such

suspension of the works will be paid by the Owner, provided such costs are substantiated to

the satisfaction of the Engineer. The Owner shall not be responsible for any liabilities if

suspension or delay is due to some default on the part of the Contractor or his Sub-

33.0 CONTRACTOR`S DEFAULT

33.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall

refuse or neglect to comply with any reasonable order given to him, in writing by the Engineer in

connection with the works or shall contravene the provisions of the Contract, the Owner may give

notice in writing to the Contractor to make good the failure, neglect or contravention complained

of. Should the Contractor fail to comply with the notice within thirty (30) days from the date of

Seal and signature of Contractor

serving the notice, then and in such case the Owner shall be at liberty to employ other workmen

and forthwith to execute such part of the works as the Contractor may have neglected to do or if

the Owner shall think fit, without prejudice to any other right he may have under the Contract to

take the work wholly or in part out of the Contractor's hands and recontract with any other person

or persons to complete the works or any part thereof and in that event the Owner shall have free

use of all Contractor's equipment that may have been at the time on the Site in connection with

the works without being responsible to the Contractor for fair wear and tear thereof and to the

exclusion of any right of the Contractor over the same, and If the sum that the Contractor is

entitled to be paid plus the costs incurred by the Owner in completinq the works, exceeds the

Contract Price or the entire works i entire works have been com leted or the rice or art o the

works if part of the works have been completed, the Contractor shall be liable for such excess.

If such excess is areater than the sums due to the Contractor, the Contractor shall pay the

balance to the Owner and if such excess is less than the sums due to the Contractor. Owner shall

pay the balance to the Contractor. For facilitatinq such payment, Owner shall encash the Bank

Guarantees of Contractor available with Owner/s and retain such other payments due to the

Contractor under the Contract in question or any other Contract that the Owner/s may have with

the Contractor. Such payment of excess amount shall be independent of the liquidated damages

for delay which the Contractor shall have to pay if the completion of works is delayed.

33.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his

liability to pay liquidated damages for delay in completion of Works as defined in Clause

of this Section.

33.3 Such action by the Owner as aforesaid the termination of the Contract under this clause

shall not entitle the Contractor to reduce the value of the Contract Performance Guarantee

nor the time thereof. The Contract Performance Guarantee shall be valid for the full value

and for the full period of the Contract including guarantee period.

34.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

34.1 The Owner reserves the right to terminate the Contract either in part or in full due to

reasons other than those mentioned under clause entitled ‘Contractor’s Default’. The

Owner shall in such an event give fifteen (15) days notice in writing to the Contractor of his

decision to do so.

34.2 The Contractor upon receipt of such notice shall discontinue the work on the date and

to the extent specified in the notice, make all reasonable efforts to obtain cancellation of all

orders and Contracts to the extent they are related to the work terminated and terms

satisfactory to the Owner, stop all further sub- contracting or purchasing activity related to

the work terminated, and assist Owner in maintenance, protection, and disposition of the

works acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

34.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless

the Owner is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract the Owner shall be entitled to cancel

the Contract as to its incomplete part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of

the Contractor’s firm on account of the cancellation of the Contract. The decision of the

Owner that the legal representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the Contract shall be final and binding on

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the parties. In the event of such cancellation the Owner shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased Contractor

and/or the surviving partners of the Contractor’s firm liable to damages for not completing

35.0 FRUSTRATION OF CONTRACT

35.1 In the event of frustration of the Contract because of supervening impossibility in terms of

Section 56 of the Indian Contract Act, parties shall be absolved of their responsibility to

perform the balance portion of the Contract, subject to provisions contained in sub-clause

35.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except

for reason of willful or flagrant breach by the Owner) and/or Contractor then the works under

the Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing

to the Contractor in accordance with the terms of the Contract within three months of the

event, the parties hereto shall be relieved from carrying out further obligations under the

Contract treating it as frustration of the Contract.

35.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually discuss

to arrive at reasonable settlement on all issues including amounts due to either party for the

work already done on quantum merit basis, which shall be determined by mutual agreement

between the parties.

36.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the

Contractor or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any

one on his or their behalf in relation to the obtaining or to the execution of this or any

other Contract with the Owner, shall in addition to any criminal liability which it may incur,

subject the Contractor to the cancellation of this and all other Contracts and also to

payment of any loss or damage to the Owner resulting from any cancellation. The

Owner shall then be entitled to deduct the amount so payable from any monies

otherwise due to Contractor under the Contract.

RESOLUTION OF DISPUTES

37.0 SETTLEMENT OF DISPUTES

37.1 Arbitration Clause:

FOR WORKS CONTRACTS & COMPOSITE CONTRACTS

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this

contract with reference to the construction, interpretation, breach, termination or validity thereof

(hereinafter referred as "the Dispute") shall, upon the written request of either Party be referred to

the authorized representatives of the Disputing Parties for resolution. The authorized

representatives shall promptly meet and attempt to negotiate in good faith a resolution of the

Dispute within thirty days of the service of the request.

Seal and signature of Contractor

(2) Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith

in sub clause (1) of Clause, arising under or in connection with the present works contracts,

whether pertaining to works contracts alone or works and procurement both, the same shall be

referred to arbitration under the Gujarat Public Works Contracts Disputes Arbitration Tribunal Act,

39.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every one month, a statement covering payments

claimed and the payments received vis-à-vis the works executed, for reconciliation of

accounts with the Owner. The Contractor shall also prepare and submit a detailed

account of Owner Issue materials received and utilized by him for reconciliation purpose

in a format to be discussed & finalized with the Owner before the award of Contract.

ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these

specifications & document and shall govern the portion of the work of this Contract to be

performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his

representative at Site suitably designated for the purpose of overall responsibility and

coordination of the works to be performed at Site. Such person shall function from the Site

office of the Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the

performance of his field activities. He shall also comply with the Minimum Wages Act,

1948 and the Payment of Wages Act (both of the Government of India) and the rules made

there under in respect of any employee or workman employed or engaged by him or his Sub-

Contractor. He shall abide by labor laws and others as specified in the special conditions of

2.2 All registration and statutory inspection fees, if any, in respect of his work pursuant to this

Contract shall be to the account of the Contractor. Should any such inspection or registration

need to be re-arranged due to the fault of the Contractor or his Sub Contractor, the

additional fees to such inspection and/or registration also shall be borne by the Contractor.

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner,

who may be performing other works on behalf of the Owner and the workmen who may be

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employed by the Owner and doing work in the vicinity of the Works under the Contract. The

Contractor shall also so arrange to perform his work as to minimize, to the maximum extent

possible, interference with the work of other Contractors and their workmen. Any injury or

damage that may be sustained by the employees of the other Contractors and the Owner,

due to the Contractor’s work shall promptly be made good at the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of

his employees and workmen at Site. The Engineer shall be at liberty to object to the

presence of any representative or employee of the Contractor at the Site, if in the opinion of

the Engineer such employee has misconduct himself or is incompetent or negligent or

otherwise undesirable and then the Contractor shall remove such a person objected to and

provide in his place a competent replacement.

8.0 CONTRACTOR’S FIELD OPERATION

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site

including the safety of all persons employed by him or his Sub–Contractor and all the

properties under his custody during the performance of the work. This requirement shall

apply continuously till the completion of the Contract and shall not be limited to normal

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress

including if any, photographs of the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities

shall highlight comparison to the schedules. The report shall also indicate the reasons for

the variance between the scheduled and actual progress and the action proposed for

corrective measures, wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hours

schedule for the month, detailing the man hours scheduled for the month, skill-wise and area-

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken

over by the Engineer. No claim will be entertained by the Owner or by the Engineer for any

damage or loss to the Contractor’s works and the Contractor shall be responsible for

complete restoration of the damaged works to original conditions to comply with the

specification and drawings.

12.0 EMPLOYMENT OF LABOR

12.1 The Contractor will be expected to employ on the work only his regular skilled

employees with experience of his particular work. No person below the age of eighteen

years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging,

allowances and other payments to the Contractor’s employees shall be the sole responsibility

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of the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labor or any Government

agency under any of the provisions of the Minimum Wages Act, Workmen

Compensation Act, Contract Labor Regulation Abolition Act or any other law due to act of

omission of the Contractor, the Owner may make such payment and shall recover the same

from the Contractor’s bills.

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the tools, tackles and scaffoldings required for loading,

unloading of the equipment covered under the Contract. He shall submit a list of all such

materials to the Engineer before the commencement of work at Site.

The Contractor shall provide necessary first-aid facilities for all his employees,

representatives and workmen working at the Site. Enough number of Contractor’s personnel

shall be trained in administering first-aid.

14.3 Cleanliness

The Contractor shall be responsible for keeping the entire area allotted to him clean and free

from rubbish, debris etc. during the period of Contract. The Contractor shall employ

enough number of personnel to keep the work area clean. Materials and stores shall be so

arranged to permit easy cleaning of the area.

23.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

23.1 The Contractor shall be responsible for any damage resulting from his operations. He

shall also be responsible for protection of all persons including members of public and

employees of the Owner and the employees of other Contractors and Sub-Contractors and

all public and private property.

24.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General

Terms and Conditions of Contract of this Volume-I, the following provisions will also apply to

the portion of works to be done beyond the Contractor’s own or his Sub-Contractor’s

manufacturing Works.

24.2 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the

Workmen’s Compensation Act, 1948 (Government of India). This policy shall also cover

the Contractor against claims for injury, disability, disease or death of his or his Sub-

Contractor’s employee, which for any reason are not covered under the Workmen’s

Compensation Act, 1948. The liabilities shall not be less than:

Workmen’s : As per statutory Provisions

Employee’s : As per statutory

Liability Provisions

Seal and signature of Contractor

24.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities,

disease or death of members of public or damage to property of others, due to any act of

omission on the part of the Contractor, his agents, his employees, his representatives and

Sub-Contractors or from riots, strikes and civil commotion.

2.4.4 The hazards to be covered will pertain to all the works and areas where the

Contractor, his Sub- Contractors, his agents and his employees have to perform work

pursuant to the Contract.

24.5 The above are only illustrative list of insurance covers normally required and it will be the

responsibility of the Contractors to maintain all necessary insurance coverage to the extent

both in time and amount to take care of all his liabilities either direct or indirect, in pursuance

of the Contract.

27.0 WORK & SAFETY REGULATIONS

27.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and

equipment belonging to him or to or to others, working at the Site. The Contractor shall also

be responsible for provision of all safety notices and safety equipment required both by the

relevant legislations and the Engineer, as he may deem necessary.

27.4 All equipment used by Contractor shall meet Indian/International Standards and where

such standards do not exist, the Contractor shall ensure these to be absolutely safe.

All equipment shall be strictly operated and maintained by the Contractor in accordance with

manufacturer’s Operation Manual and safety instructions and as per Guidelines/rules of in this

27.5 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be

carried-out in accordance with the relevant provisions of Factories Act 1948, Indian Electricity

Act 1910 and associated Laws/Rules in force from time to time. A register of such

examinations and tests shall be properly maintained by the Contractor and will be promptly

produced as and when desired by the Engineer or by the person authorized by him.

27.6 The Contractor shall provide suitable safety equipment of prescribed standard to all

employees and workmen according to the need.

27.8 The Contractor shall provide safe working conditions to all workmen and employees at the

Site including safe means of access, railings, stairs, ladders, scaffoldings etc. The

scaffoldings shall be erected under the control and supervision of an experienced and

competent person. For erection, good and standard quality of material only shall be used by

the Contractor.

27.9 The Contractor shall not interfere or disturb electric fuses, wiring and other

electrical equipment belonging to the Owner or other Contractors under any

circumstances, whatsoever, unless expressly permitted in writing by to handle such fuses,

wiring or electrical equipment

27.10 Before the Contractor connects any electrical appliances to any plug or socket belonging

Contractor or Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

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b. Inform the Engineer of the maximum current rating, voltage and phases of the

c. Obtain permission of the Engineer detailing the sockets to which the

appliances may be connected.

27.11 The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug;

b. The appliance is fitted with a suitable cable having two earth conductors, one of

which shall be an earthed metal sheath surrounding the cores.

27.12 In case any accident occurs during activities undertaken by the Contractor thereby causing

any minor or major or fatal injury to his employees due to any reason, whatsoever, it

shall be the responsibility of the Contractor to promptly inform the same to the Engineer in

prescribed form and also to all the authorities envisaged under the applicable laws.

27.15 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion

the work is being carried out in such a way that it may cause accidents and endanger the

safety of the persons and/or property, and/or equipment. In such cases, the Contractor shall

be informed in writing about the nature of hazards and possible injury/accident and he

shall comply to remove shortcomings promptly. The Contractor after stopping the specific

work can, if felt necessary, appeal against the order of stoppage of work to the Engineer

within 3 days of such stoppage of work and decision of the Engineer in this respect shall be

conclusive and binding on the Contractor.

27.16 The Contractor shall not be entitled for any damages/compensation for stoppage of work

due to safety reasons as provided in Para 31.18 above and the period of such stoppage of

work will not be taken as an extension of time for completion of work and will not be the

ground for waiver of levy of liquidated damages.

27.17 It is mandatory for the Contractor to observe during the execution of the works, requirements

of Safety Rules which would generally include but not limited to following

a) Each employee shall be provided with initial indoctrination regarding safety by the

Contractor, so as to enable him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper

introduction as to the hazards incident thereto, both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted

around fire prone areas and adequate firefighting equipment shall be provided at crucial

d) There shall be a suitable arrangement at every work site for rendering prompt and

sufficient first aid to the injured.

j) Requirements of ventilation in underwater working to licensed and experienced divers,

use of gum boots for working in slushy or in inundated conditions are essential

requirements to be fulfilled.

27.18 The Contractor shall follow and comply with all Safety Rules, relevant provisions of

applicable laws pertaining to the safety of workmen, employees, plant and equipment as

may be prescribed from time to time without any demur, protest or contest or reservations. In

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case of any discrepancy between statutory requirement and Safety Rules referred above,

the latter shall be binding on the Contractor unless the statutory provisions are more

a. Fatal injury or accident Rs. 1, 00,000/- : These are applicable

Causing death per person for death

b. Major injuries or accident causing Rs. 20,000/- : injury to any person,

25% or more permanent disablement per person whosoever.

to Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation

Act. The compensation mentioned above shall be in addition to the compensation

payable to the workmen/employees under the relevant provisions of the Workmen’s

Compensation Act and rules framed there under or any other applicable laws as applicable

from time to time. In case the Owner is made to pay such compensation then the

Contractor is liable to reimburse the Owner such amount in addition to the compensation

indicated above.

Seal and signature of Contractor

SPECIAL CONDITIONS OF CONTRACT

This part of the Bid Document relates to certain specific/special terms and conditions

particular to the Contract. The provisions herein are to be read and understood in

conjunction with the relevant provisions elsewhere in the Instructions to Bidders (ITB),

the General Conditions of Contract (GCC) and Erection Conditions of Contract (ECC).

The intent of provisions herein are specific to this contract and are, in general,

supplementary to related provisions under ITB,GCC and ECC. However, in certain

provisions which are contrary to those in ITB, GCC and ECC, the provisions in these

Special Conditions of Contract will prevail.

1.0 2.0 Tender Fee:

The tender fee specified in notice inviting tender is payable online as per mentioned in

3.0 Earnest Money Deposit (EMD):

3.1 100 % of EMD by online payment. Payment by Cash/ Cheque/ DD/ Co. op Bank

Guarantee/ Company Guarantee is not permissible.

3.2 Validity period: The offers should be valid for minimum period of 180 Days from

date of opening of tender (Technical Bid)

4.0 Declaration by Bidder:

The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will

make the Bid invalid.

5.0 Technical Qualifying Criteria:

1. Registration: Bidder shall be strictly a GETCO registered contractor of any class

2 Experience: The bidder should have experience of at least 100 KM of survey &

preparation of profiles complete with details covered along the route alignment,

leveling, fixing of angle point, EHV/HT/LT & P&T line,, National highway & Railway

Crossings in such away that no forest / NA Plotting land involved . The bidder

should have experience of at least 50 route km out of 100 Km survey work with help

of GPS Navigation system including complete BOQ and minimum two work order

should be executed in GETCO or Government organization. Attested Xerox copy of

work orders executed from GETCO and satisfactory completion certificate from

respective department should be submitted.

6.0 Financial Qualifying Criteria:

As per Qualification requirement clause No.- 2 which are mentioned in ITB should be

submitted through n-Procure.

7.0 Price Inclusions (including Taxes & Duties):

7.2 The prices quoted shall be all inclusive of freight, Octroi, transportation, loading, –

unloading & stacking at site of equipment materials received from construction

store M e h s a n a after observing all store formalities of GETCO .

7.3 No extra payment toward any type of templates and erection tools /materials will be

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7.5 Goods and Service Tax (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid

extra on a given taxable goods and/or services within the original contractual delivery

period. The aPmount and % of GST and Cess as applicable should clearly be indicated

separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means

IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST

Act and SGSCT Act, 2017 and all related ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST and Cess, charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned

Authorities and if, any Refund/Credit, in respect of such GST and Cess, is claimed by you,

it will be immediately passed on to the COMPANY, without COMPANY making any specific

Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of

GST and Cess is not mentioned clearly unless the bidder has opted for Composition

Scheme under GST Act, which should be clearly indicated in the price bid. COMPANY may

at its discretion consider such offer with presumption of highest applicable rate of

VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must

be clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have

to be borne by the tenderer. In no case additional amount towards tax or otherwise will be

paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further,

any additional liability of GST (later on due to wrong mentioning of GST rate, mis-

interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be

borne by the Supplier/Contractor. However, any refund received by the supplier / contractor

on account of GST charged from the company; such refund shall have to be passed on to

the company, along with interest if any. Such refund along with interest needs to be passed

on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at

the rate of 15% per annum if GST charged is not paid / short paid to the government or fail

to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier /

Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

Also, please mention separate applicable HSN / SAC Code and rate of GST and

Cess as applicable for each item of Goods/Service. If not specifically mentioned, then

COMPANY will have the option to take the prices as exclusive of taxes and duties at

maximum higher slab rates for the evaluation of the tenders.

Every bidder shall inform their GSTIN No. of the registered place(s) where from the

bidder intends to supply the goods / services, meaning thereby the bidder has to supply the

goods / services from the relevant declared / registered place of supply only.

• Contractor has to submit invoice/challan as documentary proof with each RA bill and

final bill and in which it shall be specifically mention the nature of service SAC code under

which the amount of of GST payable by GETCO (if any) without fail.

* GST shall be paid along with RA bill and contractor shall provide along with the CA

certificate and undertaking signed by authorised signatory of the contractor along with the

last RA bill / final bill to ensure that GST charged and collected from GETCO is paid to

Seal and signature of contractor

Government treasury and the accurate and correct details of invoices are also uploaded on

the GST portal within the stipulated time.

* However, final bill shall be paid and SD / BG / FDR shall be released only if the contractor

has duly discharged its GST liability related to the said contract and submit necessary

documentary evidences as mentioned above.

* In case, Contractor fails to submit the above mentioned documentary evidences, GETCO

has the right to recover the GST along with Interest @ 15 % from the payable amount of

the contractor for said contract or any other contract.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to

inclusion of any other additional item of their inputs / input services under the ambit of the

Input Tax Credit provisions under the GST Act, subsequent to the date of submission of the

offer, the same should be passed on to COMPANY and you should inform such changes to

COMPANY from time to time.

GST Compliances:

The GST at the applicable rates will be levied on the total of Schedule-B. GST on the

work executed will be subject to CGST Act, SGST Act, IGST Act, UTGST Act its rules,

regulations and notifications, circulars issued and in force time to time by Government

and M/s. GETCO. Contractors are required to clarify the product and services related

HSN codes and SAC codes respectively.

7.6 Statutory Variations:

Any statutory increase or decrease in the taxes and duties including GST and Cess as

applicable or in the event of introduction of new tax/cess or cessation of existing tax/cess

subsequent to suppliers offer if it takes place within the original contractual delivery date

will be to COMPANY’s account subject to the claim being supported by documentary

evidence. However, if any decrease takes place after the contractual delivery date, the

advantage will have to be passed on to COMPANY.

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted

for Composition Scheme under GST.

1) As per the Welfare cess Act, the welfare cess @ 1% is applicable on supply and

erection items for supply, erection, testing & commissioning of substation, transmission

lines, EPC/Turnkey projects and civil works.

2) Contractor shall get registered under welfare cess Act before commencement of work.

Office of the factory inspector is authorized at present as a registering authority.

3) GETCO shall pay the welfare cess by way of reimbursing to contractors on production of

documentary evidence of payment.

4) The contacts for which supply or part supply of material are in the scope of GETCO,

then contractors shall deposit welfare cess on estimated cost of supplied items

to GETCO contractor on progressive basis of utilization. As this part of welfare cess is

on GETCO account, the same shall be reimbursed to the contractor on receipt of

request letter along with documentary evidence of payment. For calculation of welfare

cess on supply part, valuation as per MR shall be taken and informed to the

contractor for payment. This will be over and above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess

Act and submit the documentary evidence to the concern office.

• Before release of payment of first R.A.Bill, the contractor has to submit the

documentary evidence of registration. Only thereafter, the bill will be processed for

Seal and signature of contractor

• Before release of payment of subsequent R.A.Bills, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A.Bill.

• Before release of payment of final bill, the contractor has to submit documentary

evidence of payment of welfare cess of previous R.A.Bill as well as of this final bill.

• If the R.A.Bill happens to be first and final bill, then before release of payment,

contractor has to submit documentary evidence of registration under Welfare Cess Act

and evidence of payment of welfare cess.

• The welfare cess shall be reimbursed to the contractor on submission of copy of

documentary evidence of payment by observing due formalities.

7.18 Income Tax

Income tax at source at the prevailing rate will be deducted from bills in accordance

with the provision of Income-Tax Laws and to that effect a certificate will be issued to

the contractor.

8.0 SECURITY DEPOSIT

8.1 The successful bidder has pay security deposit within 10 days of receipt of order.

8.2 The 5% of tender value will be required to be paid either in form of Demand Draft in favor

of “Gujarat Energy Transmission Corporation Limited” payable at Mehsana or in form of

“Bank Guarantee” on acceptance of tender as security deposit at Circle Office, Mehsana.

The Security Deposit will be paid within 10 days of receipt of LOI. FDR not accepted as

security Deposit. Bank Guarantee Format will be given from this office.

As per G. R. No. EMD/10/2020/42/DMO dated: 19.10.2020 of Finance Department, Govt.

of Gujarat, Gandhinagar GETCO accepts Bank Guarantee from the bidders for Security

Deposit and Earnest Money Deposit issued by Banks. In this regard, Finance Department,

GoG has issued above referred G.R. resolving that Government Departments and State

Government Boards/ Corporations/ PSUs would accept Bank Guarantee towards Security

Deposit and Earnest Money Deposit issued by any mentioned in GR dtd. 19.10.2020.

9.0 GUARANTEE PERIOD:

Total work executed shall be covered under guarantee period against any defect in poor

workmanship etc. for a period of one year from the date of commissioning of substation.

9.0A BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts and project schedules

indicating starting and completion dates of each activity. This is mandatory condition the

tenders without which shall be liable to be rejected.

10.0 PENALTY FOR DELAY:

10.1 The tenderer should note that the completion time allowed for carrying out the work should

be strictly observed. Any delay that may take place in work execution beyond Contractual

cut off date stated as per stipulated delivery period shall be subject to the penalty at the

rate of ½ % per week or part there of on delayed portion of the work subject to ceiling of

10% of total contract value plus GST as applicable will be imposed.

10.3 In event offailure of the Contractor to pay the amount of Penalty as demanded, the Owner

shall be entitled to deduct the amount of Penalty for delay from the amounts payable to

the Contractors under any bills raised under this contract or anv other amount payable

under anv other contract with the GUVNL and its Subsidiary Companies i.e. GETCO

GUVNL GSECL MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the Owner to

adjust the amount of Penalty of delay against any Bank Guarantee furnished by the

Contractor under this contract or any other contract with GUVNL and/or its subsidiary

10.4 "RIGHTS OF THE OWNER:

Whenever any claim or claims for payment of a sum of money arises out of or under the

contract against the Contractor, the Owner shall be entitled to withhold and also have a

Seal and signature of contractor

lien to retain such sum or sums in whole or in partfrom the security, if any, deposited by

the Contractor andfor the purpose aforesaid, the Owner shall be entitled to encash and

withhold the amount of Performance Bank Guarantee or other security, if any, furnished as

the case may be. The Owner shall also have a lien over the same pending finalization or

adjudication of any such claim. In the event of the security is insufficient to cover the

claimed amount or amounts, the Owner shall be entitled to withhold and have lien to retain

to the extent of the such claimed amount or amounts referred to above, from any sum or

sums found payable or which at any time-thereafter may become payable to the

Contractor under the same contract or any other contract with the Owner or GUVNL or its

subsidiary companies pending finalization or adjudication of any such claim.

Lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (including the security deposit)

under the contract may be withheld or retained by way of lien by the Owner against any of

its claim in respect of payment of a sum of money arising out of or under any other

contract made by the Contractor with the Owner or GUVNL or any of its subsidiary

b) It is an agreed that the sum of money so withheld or retained under this clause by the

Owner will be kept withheld or retained as such by the Owner till its claim arising out of the

same contract or any other contract is either mutually settled or determined by the

arbitrator or competent court, as the case may be, and the Contractor shall have no claim

for interest or damages whatsoever on this account or on any other ground in respect of

any sum of money withheld or retained under this clause and as may be duly notified to

the Contractor.

11.0 COMPLETION PERIOD

11.1 Overall Completion period for this Contract will be 24(Twenty four)Months from the date

of commencement of work.

11.2 No mobilization period, idling or stoppage period will be allowed during this period of the

11.3 The completion date will be deemed to be the date on which all works on the Contract

are demonstrated to be complete to the satisfaction of the /Engineer and is complete in

all respects as per the terms and conditions of this Contract.

12.0 Presentation of Bills

12.1 Monthly RA bills for 90% value of the supplied tower material and work executed

including cost of material consumed is to be prepared in triplicate and submitted to

Site Engineers in-charge of the work, for necessary payment. These bills shall be

serially numbered with suffix SE-I.

12.2 Balance 10% payment shall be released only after finalization of material account and

passing of final bill. The contractor has to submit the final bill along with the material

consumption statement and other required data of the work carried out within

months from the date of completion of work. These bills shall be serially numbered

with suffix SE-I.

12.3 All the bills in accordance with the above clauses must be submitted with the following

a) Item wise work done during billing period.

b) Item wise cumulative work done.

c) Account for material consumed and balance stock.

12.4 For non-submission or part submission of above information, an additional 5% amount of

the respective RA bill shall be withheld and shall only be released at the time of final bill.

13.0 Terms of Payment

Seal and signature of contractor

The payment for work done shall be made as under only after execution of the contract

documents/furnishing of Security Deposit and on execution of substation erection work

in scope of work order.

13.1 For erection works.

(i) 90% payment of amount claimed covering various activity such as structure, equipment

erection, earthing installation, control wiring, battery charging etc. works against R.A.

bills duly certified by EIC within 60 days from the date of R.A. bill. OVER AND ABOVE

THIS PAYMENT TERMS MENTIONED ABOVE WILL BE APPLICABLE WHILE

RELEASING PAYMENT..

(ii) Balance 10% of erection value shall be paid against completion of work only

after Settlement of material account statement of items used, erected and

successful Commissioning of transmission line the same amount will be release

in final bill only and Payment will be made only after passing of final bill.

14.0 TAKING DELIVERY AND INSURANCE:

14.1 The contractor has to take delivery from Mehsana construction store of S/S

equipment and materials and keep in safe custody and transport to the respective sites

and will be fully responsible for any damage to or loss of all materials at any stage

during transportation or erection or taking over of the S/S by GETCO.

14.2 The Contractor has to open site store and ensure for safe custody of all the stored

materials at his own cost.

14.3 The Contractor shall have total responsibility for the entire materials stored, loose,

semi assembled and/or erected by him at site in his custody. The Contractor shall

make suitable security arrangements at his own cost to ensure the protection of all

materials, equipment and works from theft, fire pilferage and any other damages and

loss. It shall be the responsibility of the contractor to arrange for security till the works

are finally taken over by the GETCO.

15.0 LABOR LAWS:

15.0.1 Labour below the age of 18 years shall not be employed for the work. No female

worker shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next

15.0.2 Contractor shall maintain a valid labor license under the contract Labor (Regulation

and abolition) Act for employing necessary manpower required by him. In the

absence of such license, the contract shall be liable to be terminated without

assigning any reason thereof.

15.0.3 The Contractor shall at his own expenses comply with all labor laws and keep the

indemnified in respect thereof. Some of the major liabilities under various labor and

industrial laws which the Contractor shall comply as under:

i) Payment of contribution by way of Employer’s Contribution towards

provident Fund, Family Pension Scheme, Deposit Linked Insurance Scheme,

Administrative charges, etc. at the rates made applicable from time to time by

the Government of Gujarat / Government of India or other Statutory Authority.

ii) Payment of deposit in respect of each contract labor at the rate of Rs. 30/- or

later prevailing rate with the Office of Commissioner of Labor as per the

Contract Labor (Regulation and Abolition) Act.

iii) License fee as prescribed under the Contract Labor (Regulation and

Abolition) Act and Rules framed there under depending upon the number of

iv) Paid leave facility and wages as per the provision of the Factories Act at the

Seal and signature of contractor

rate of one day for every 20 days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for

identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per

Industrial Dispute Act. Any payment to the Contractor’s employee arising out of

any claim of disputes under the Industrial Disputes Act 1947 or any other Labor

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other

liabilities prescribed under the various Labor laws, in force from time to time,

from Statutory Authorities like State Government/ Government o India, which the

Contractor shall have to comply with.

15.1 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding

deduction against employees Provident Fund and Family Pension Scheme in

respect of each concerned employee. Provident Fund and Family pension Scheme

at the rate of 18% (or at the rate made applicable by the Government from time to time

of the wages. The Contractor’s contribution and his workers contribution towards

Provident Fund and Family Pension Scheme shall be deposited by the Contractor with

Regional Provident Fund Commissioner, Ahmedabad.

15.2 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who

is a member of the Provident Fund, as the contribution to the Deposit Linked

Insurance Scheme with Regional Provident Fund Commissioner, Ahmedabad.

15.3 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be deposited

by the Contractor with Regional Provident Fund Commissioner, Ahmedabad at the

rates applicable.

15.4 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the

Contract Labor, shall be provided by the Contractor to his workers. He shall maintain

Leave Records, Leave Cards, for individual laborer, which shall be duly verified,

approved and certified by the authorized Officer of the GETCO.

15.5 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY

The contractor shall cover all his employees under workmen’s compensation fund and

under the liability insurance. The purchaser shall not be responsible for any payments

of compensation to the workers/supervisor of the contractor for fatal or non-fatal

accidents during the pendency of the contract.

15.6 The contractor shall employ adequate number of experienced skilled at site for daily

supervision and for maintenance of various registers and records required under

the law and contract. No payment for supervision shall be admissible

15.7 CONTRACTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and

employees of the GETCO also, Engineer-in-Charge and his staff against all

actions, proceedings, claims, demands, costs and expenses whatsoever, arising out

Seal and signature of contractor

of or in connection with the matters referred herein above elsewhere and against all

actions, proceedings, claims, demands, costs and expenses which may be made

against the GETCO or Government for or in respect of performance of his obligation

under the contract documents. The GETCO shall not be liable for intervention of

authority Government for or in respect of performance of his obligation under the

contract documents. The GETCO shall not be liable for or in respect of or in

consequence of any accident or injury to any workman or other person in the

employment of the Contractor or his Sub-Contractor and the contractor shall

indemnify and keep indemnified the GETCO against all claims, demands,

proceedings, cost, charges and expenses whatsoever in respect thereof or in relation

15.8 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the

performance of this contract. If any of the work is sublet, the Contractor shall

required the Sub-Contractor to provide workmen’s

employer’s liability insurance for the latter’s employees, such employees shall be

covered under the

Contractor’s Insurance.

15.9 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per

rates fixed under the minimum wages act. The wages of every Contract Labor

employed by him under this contract shall also be paid by him before the expiry

of 7th day of the last day of the month in respect of the wages are payable (i.e.

wages of a month have to be paid by him in the first week of the next

month). Any default will result in cancellation of contract forthwith or else the

contractor shall be punishable to the extent of Rs. 100/- per each day or as per

the prevailing rules of Labor laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO,

so that, in case of Labor trouble etc. the Contractor can be contacted. The

Contractor shall arrange to have his office outside the factory work premises and

the Contractor shall arrange to have his office outside the factory work

premises and the Contractor shall keep himself present throughout the

15.10 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be

taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his

tender will not be considered for acceptance.

iii) The contractor should mention separate P.F. code number allotted by

PPFC, along with the tender.

15.11 Termination of Contract:

In case of contractor fails to deliver the stocks or any consignment thereof within

contractual period of delivery or in case the stores are found not in accordance with

prescribed specification and/or the approved sample, the shall exercise its

discretionary power either:

15.11.1 To recover, from the contractor as agreed, by way of penalty clause above, or

15.11.2 To purchase from elsewhere after giving due notice to the contractor on account

and at the risk of the contractor for such stores not so delivered or other similar

description without canceling the contract in respect of the consignment not yet due

for delivery or

Seal and signature of contractor

15.12 To cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of the

GETCO shall be final. In the event of action taken under clause (A) or (B) above,

the contractor shall be liable to pay for any loss which GETCO may sustain on

that account, but the contractor shall not be entitled to have any saving on such

purchases made against default.

The decision of the GETCO shall be final as regards to the acceptability of stores

supplied by the contractor and the GETCO shall not be required to give any

reason in writing or otherwise at any time for rejection of the stores.

15.12.1 MATCHING OF END COST:

In case the GETCO decides to award contract on matching end-cost basis, the

bidder has to reduce all the quoted rates proportionately. The reduction on overall

basis will not be accepted (i.e. all unit rates of erection schedule shall be

reduced proportionately by difference in percentage). The confirmation for

matching end cost shall be given within 7 (seven) days from the letter form.

16.0 VENDOR REGISTRATION: REGISTRATION AS A CONTRACTOR:

Registration with Mehsana or any other GETCO office is pre requisite for

participating in tender. It is required to furnish documents of registration along with

offer in Technical bid and the details at appropriate place in confirmation of details of

bidder shall be given by the contractor.

Seal and signature of contractor

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

TRANSMISSION CIRCLE OFFICE, MEHSANA.

To create environment where Business confidence is built though best business practices and is

fostered in an atmosphere of trust and respect between providers of goods and services and their

users for the ultimate benefit of society the nation.

GETCO COMMITEMNT PARTY’S COMMITEMENT

 To maintain the highest ethical  Not to bring pressure

standards in business and recommendations outside GETCO to

professional influence its decision.

 Ensure maximum transparency to the  Not to use intimidation, threat,

satisfaction of stakeholders. inducement or pressure of any kind on

GETCO or any of its employees under

any circumstances.

 To ensure to fulfill the terms of  To be prompt and reasonable in

agreement / contract and to consider fulfilling the contract, agreement, legal

objectively the viewpoint of parties. obligations.

 To ensure regular and timely release  To provide goods and / or services

of 9payment on due dates for work timely as per agreed quality and

done. specifications at minimum cost of

 To ensure that no improper demand is  To abide by the general discipline to

made by employees or by anyone on be maintained in our dealings.

 To give maximum possible assistance  To be true and honest in furnishing

to all the Vendors / Suppliers / Service information including payment to

provider and other to enable them to agents / sub-agent.

complete the contract in time.

 To provide all information to suppliers /  Not to divulge any information,

contractors relating to contract / Job business details available during the

which facilitate him to complete the course of business relationship to

contract / job successfully in time others without the written consent of

 To ensure minimum hurdles to  Not to enter into carter / syndicate /

Vendors / suppliers / contractors in understanding whether formal / non

complete of agreement / contract / formal so as to influence the price.

Seal & Signature Seal & Signature

(GETCO Authorized Signatory) (Party’s Authorized Person)

Seal and signature of contractor

Safety Penalty Clause:

1. In case if any safety related fatal Elect. / Mech. accident occurred to any

employee of agency or outsider due to negligence or non-compliance of GETCO

safety norms then in addition to the compensation and liability as per statutory

requirement, contractor / agency shall be penalized as under:

Sr. No Amount of Contract in Penalty amount

1 Up to -71 Lac Rs.5000

2 Above 1 Lac to -7 10 Lacs Rs.25000

2.1 The contractor shall inform concerned Ex. Engineer Const/TR in writing within

24 hours of fatal/Non-fatal accident occurred to human being.

2.2 The GETCO investigating officer findings in to accident shall be final and binding to

the contractor /Agency.

3. Safety Requirement:

3.1 Kick off Meeting exclusively for safety shall be done in each contract in presence of

contractor’s site in charge and supervisor. Safety document shall be handed over and

vital safety norms and key points of safety related to project shall be explained and

recorded for commitment by erection contractor. Such records are mandatory for

clearing first erection bill.

3.2 During site visit by GETCO official of Executive Engineer and above rank, the

following checks during execution of work shall be covered.

3.21 Safety equipments available and utilize. (a) Helmet.

(b) Safety belt.

(c) Safety shoes.

(d) Live line Voltage detector

3.2 2 Safety procedures adopted.

a) Permit to work

(b) Earthing at the place of work.

(c) Adequate supervision.

3.23 T & P physical Check. (Healthiness and

(b) Wire rope and sling.

(c) Earthing rod

3.3 If above-mentioned safety requirements found violated in any of the above three

conditions shall attract penalty of Rs. 1000/-per occasion. (Max.Rs.3000/--for violation of

three conditions)

3.4 During subsequent visit, if violation is found, then double penalty shall be deducted

from the bill of the Contractor/Agency.

Seal and signature of contractor

CONTRACT AGREEMENT

(To be submitting after Awarding of Contract)

(Non judicial stamp paper of Rs. 300/-)

This agreement is made at ________, on the _________________day of __________in

the Christian year __________ between

referred to as “THE CONTRACTOR” which expression shall unless excluded by or

repugnant to context include its successors or permitted assigns) of the one part and

the Gujarat Energy Transmission Corporation Limited, having their ______ Office at

__________, (hereinafter called “Corporation” which expression shall unless excluded

by or repugnant to the context include its successors or assigns) of the other part.

“WHEREAS” the aforesaid Corporation has accepted the tender of the aforesaid

_____________________________________________ as per Corporation’s Order

No. ____________________________________ hereinafter called “The works” and

more particularly described enumerated or referred to in the specification, terms and

conditions prescribed in the order letter, covering letter arid other letters and schedule

of price which for the purpose of identification have been signed by Shri

________________________________________ on behalf of the Contractors and by

__________________________________________on behalf of the Corporation, a list

where of is made out in the schedule hereunder written and all of which said

documents are deemed to form part of this contract and included in the expression ‘The

Works” wherever herein used, upon the terms and subject to the conditions hereinafter

mentioned. AND WHEREAS THE GETCO has accepted the tender of the contractor for

the work of ______________________________________________. of Gujarat State

upon the terms and subject to the conditions herein mentioned.

NOW THIS AGREEMENT WITNESSES AND IT IS HEREBY AGREED AND DECLARED

1. The contractors shall do and perform all works and things in this contract mentioned

and described or which are implied therein or there from respectively or are reasonably

necessary for the completion of the works as mentioned and at the times, in the

manner and subject to the terms conditions and stipulations contained in this contract,

Seal and signature of contractor

and in consideration of the due provision, executions, construction and completion of

the works agreed to by the contractors as aforesaid, the Corporation doth hereby

covenant with the contractor to pay all the sums of money as and when they become

due and payable to the contractors under the provisions of the contract. Such payment

to be made at such times and in such manner as is provided by the contract.

2. The conditions and covenants stipulated hereinbefore in this contract, are subject to

and without prejudice to the rights of the Corporation to enforce penalty for delays and /

or any other rights whatsoever including the right to reject and cancel on default or

breach by the contractors of the conditions and the covenants as stipulated in the

general conditions, specifications, forms, or tender schedule, drawing, etc. attached

with Corporation’s Order No.___________________________.

The contract value, extent of works / supply, completion / delivery dates, specifications and

other relevant matters may be altered by mutual agreement and if so altered shall not

be deemed or construed to mean or apply to affect or alter other terms and conditions

of the contract and the general conditions and the contract so altered or revised shall

be and shall always be deemed to have been subject to and without prejudice to said

In witness whereof the parties here to have set their hands and seals this day and month

year first above written.

Signed, Sealed and Delivered by

In the presence of, signature with names and

Signed, Sealed and Delivered by

for and on behalf of Gujarat Energy Transmission Corporation Limited,

Seal and signature of contractor

In the presence of, signature with names and

Seal and signature of contractor

SAFETY CUM INDEMNITY BOND

(On Non-judicial Stamp paper of value not less than Rs. 300.00)

KNOW ALL MEN BY THESE PRESENTS that we, by this SAFETY CUM

INDEMNITY BOND Executed on this _ Day of 2013. I/We Having

Registered Office (herein after called “THE CONTRACTOR”

which expression shall mean and includes my /our heirs, executors, administrators and legal

representatives, successors and permitted assigns) do hereby binds myself/ourselves and also

our company/firms after having the power to bind by this promise and undertaking in favour of

the Gujarat Energy Transmission Corporation Limited (GETCO), Mehsana a State Transmission

Utility under The Electricity Act, 2003 having its registered office at Sardar Patel Vidyut

Bhavan, Race course, Mehsana.( hereinafter called as GETCO, which expression shall

mean and include its legal representative, administrators assigns) has agreed under the terms

and conditions of the contract no. dated made between and for

the contract of the value of Rs. _ interalia on production of Safety

Cum Indemnity Bond.

We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to

time to the extent of Rs. Rupees only against any losses or damages, costs,

charges and expenses caused to or suffered by reason of the CONTRACTOR while Project,

R&M, O&M work including work carried out by outsourcing agency, failing to take proper care

or not complying the guidelines given hereunder as per Annexure-A and instructions which

may be given from time to time during the continuance of the contract and we further undertake

to unconditionally pay the amount claimed by the GETCO on demand and without demur to the

extent aforesaid.

Whereas the CONTRACTOR has/have been awarded to execute the job/works under order no.

, dated for issued by the GETCO after having observing necessary formalities,

the details of which is described in the order no. dated and whereas the said

job/works will be /likely to be done in places covered under Employees’ State Insurance

Act,1948 (ESI) and /or the Workmen Compensation Act,1923 and /or other laws relating to the

Labour Management and Welfare Act. (Respective Amendments)

And whereas according to the condition of the Contract the CONTRACTOR is under

obligation to execute this Safety cum Indemnity Bond before the commencement of actual

execution of work

Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the

guidelines as per Annexure-A prepared by the GETCO.

Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether

there has been any breach of the guidelines as per Annexure-A of this bond and as to the

extent of the loss, damages, costs, charges and expenses caused to or suffered by the GETCO.

Seal and signature of contractor

We the CONTRACTOR further agree that our liability under this bond shall not be discharged

because of the change in the constitution of the GETCO or for the extension of the time limit

or for any other reason.

We the CONTRACTOR further agrees to the given terms and conditions:

a. That the CONTRACTOR undertakes /undertake to indemnify and keep harmless the

GETCO from all claims, actions, proceedings and risk, damage danger to any person

whether belonging or not belonging to the. CONTRACTOR.

b. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation,

damages any proceedings in respect of any of its employee / workmen under the Workmen

Compensation Act or any other laws for the time being in force.

c. That, if during the course of execution of work as stated in the contract order

mentioned hereinabove issued by the OBLIGEE, it is found that the CONTRACTOR has not

complied with guidelines as per Annexure-A or terms and conditions / formalities within the

meaning of Employees’ State Insurance Act,1948 (ESI) or Workmen Compensation Act

or any other laws relating to the Labour Welfare for the time being in force, and also has not

observed the safety norms in accordance with the law prevailing at the place of work/job to the

satisfaction of the GETCO, the GETCO shall have the right to stop the execution of work/job

and the period of such stoppage shall not be taken into account for the calculation of the total

period of completion of work for which the CONTRACTOR is responsible to complete the

work/job and it will be deemed that discontinuance was due to default of the CONTRACTOR .

d. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable to pay

any such compensation mentioned hereinabove, whether on

failure of the CONTRACTOR or for any other reason, the GETCO shall have the right to

recover the said amount from any amount receivable by GETCO or any bank guarantee

deposited or anything payable whether in connection with this contract or other contract by the

CONTRACTOR to the OBLIGEE.

e. That the CONTRACTOR is/are aware and accept that for the persistent or

repeated violation of any guidelines as per Annexure-A and terms and conditions mentioned in

this Safety cum Indemnity Bond, GETCO shall have right to terminate the contract of work

issued to the CONTRACTOR .

f. In case if any safety related fatal Electrical / Mechanical accident occurred to any employee of

agency or outsider due to negligence or non-compliance of GETCO safety norms then in

addition to the compensation and liability as per statutory requirement, contractor / agency is

hereby agreed to pay the penalty amount as given below:

Sr. Amount of Contract in

1 Up to -71 Lac Rs.5000/-

Above1 Lac to -7 10 Lacs

4 > 100 Lacs 1.0 % of contract value

Seal and signature of contractor

g. I/We the CONTRACTOR hereby confirm that in case of any dispute/difference for

settlement of claims under this Safety Cum Indemnity bond the courts in Gujarat State

wherever job/work is performed or as per GETCO norms shall have the jurisdiction to decide

the rights & liabilities of the parties while adjudicating the matter of claims under this Safety

Cum Indemnity Bond.

h. This Safety cum Indemnity Bond shall continue and hold good until it is released by the

GETCO in Writing on the Contractor’s application after the

Contractor has discharged all his obligations under the order mentioned hereinabove and

submitted a “NO DEMAND CERTIFICATE” from the GETCO under the said order. The

Safety cum Indemnity Bond shall be valid for a CONTRACT PERIOD and renewable thereof

(Claim Period).

i. This Safety cum Indemnity Bond and the guidelines as per Annexure-A herein

contained are in addition to And not by way of limitation or substitution for any other

guarantee, indemnities Hereto before given to the GETCO by the CONTRACTOR and this

indemnity does not Revoke or limit such indemnities or guarantees. IN WITNESS WHEREOF

the Parties hereto have executed this indenture the day the year First hereinabove written.

(Signature with seal of The CONTRACTOR)

In the presence of:

Seal and signature of contractor

OUR ENDEVOUR Safety a habit

To create environment where Business Confidence is built through Best Business Practices and is fostered

in an atmosphere of trust and respect between providers of goods and services and their users for the

ultimate benefit of society a the nation, safety guidelines are agreed upon by the agency as under.

Safety is our prime concern and zero accident is our goal. In order to prevent the accident, while execution

of works in indoor and outdoor systems of GETCO, the following guideline and preventive measures are

Indoor safety precaution Outdoor safety precaution

The method of work required T&P and manpower The method of work required T&P and manpower

should be discussed between GETCO should be discussed between GETCO supervisor,

supervisor, contractor’s supervisor and gang leaders.

contractor’s supervisor and gang leaders.

Prior to execution of work a joint survey must be Prior to execution of work a joint survey must be

conducted by GETCO supervisor and contractor’s conducted by GETCO supervisor, contractor’s

supervisor for risk assessment supervisor and DISCOM line man in order to

•Clearly identify the work location, to distinguish identify the following :

between the equipment that is dead and other a. HT/LT line or tap line crossing under each span of

equipment / part that may be live. line of the work.

•Disconnect equipment from supply. b. Isolation point of each line crossing.

•Protect against other live parts. c. Each line crossing & isolation point under each

•Take special precautions when close to bare span must be discussed and noted in maintenance

conductors / Bus bar. register with sketch.

Following safety guidelines are mandatory for all Contractor’s supervisor and GETCO Supervisor

contractors operating in GETCO premises for must ensure all isolations physically with adequate

Electrical, non electrical & civil works. earthing technically prior to give clearance to gang

1. The contractors must provide advance planning leader for taking up job.

of work to concerned incharge of substation in While execution of stringing work, the identified line

writing. crossing must be isolated / deenergized and written

2. Before starting any work whether switch yard, clearance should be obtained from concerned

“permit to allow to work” must be taken from controlDISCOM supervisor.

room incharge. The isolation of Tap line must be physically seen

1. Utilizing Electrical / nonelectrical equipments,

and verified by Contractor and GETCO supervisor.

safety rules must be implemented. At D.O. fuse junction contractors person should be

2. If the work is to be carried out on Sunday orposted to ensure that no person restore D.O. supply

Public holiday, the necessary permission must be while work is under execution

taken in advance, requesting in writing. Contractor’s supervisor must ensure that concern

3. Unwanted person including children of labours officer take LCP for EHV line and power line crossing.

will not be allowed at working site/ in the switchyard

and in the prohibited area.

4. Any electrical work or electrical connections to

equipment for any other work must be carried out by

Sign & Seal of Contractor Page

electrician/wiremen with adequate size of wire

through MCB as per I.E. Rule.

-Live penal area / bus bar must be isolated and

sealed / bifurcated with red colour tape for visible

warning. Display Board must hang on LCP panel.

-Transformer must be switched off whenever and

wherever contractor and line workers are not

satisfied with isolation, earthing or any equipment

performance of GETCO, it will be pointed out and

work shall begin only after resolution. Contractor

shall not take up job in absence of GETCO

authorized person. All wire temporary connection &

material whenever erection activity has any

connection and disconnection work of bus bar,

All workers / labour of contractor & All workers / labour of contractor &

supervisors must use personal protective supervisors must use personal protective

equipment (PPE) during the work like equipment (PPE) during the work like

gloves, safety belt, Safety shoes, Helmet, gloves, safety belt, Safety shoes, Helmet,

earthing rods, etc, duly approved by earthing rods, Live line detector etc, duly

GETCO. approved by GETCO.

The local earthing must be done at the The local earthing must be done at the place

place of work before execution of any work. of work before execution of any work.

11 kV breaker in panel must be switched Circuit breaker opening is not an isolation

off and racked out only after ensuring no and isolator on either side must be opened.

voltage in breaker and without door No work during rains and cloudy weather

opening. condition.

Transmission line activities.

1) Used of Voltage detector to ensure

2) Earthing at three point, local, left &

right side of bus bar / string bus.

3) Match line colour code with colour of

Local earthing of electrical equipments like

filter M/c, welding machine, testing kits etc.

Crane shall only be used for material

handling and erection. Working platform

shall only be used for work in switchyard.

Sign & Seal of Contractor Page

BIDDER’S DETAILS OF PERSONNEL

Firm Type (Proprietary/

Partnership/Corporate )

Contact Person Name and

5 Qualification

6 Professional Experience

9 Contract Details

Note: All the correspondence, queries etc., will be asked on above E-Mail only. Bidder is

responsible to check and operation of e-mail ID.

Sign & Seal of Contractor Page

Sub. : As above Mention

In connection with above subject, I / we confirm the following:

a) I/ we, the undersigned, have read and understand the Tender Specification for Work Complete with the

entire tender Terms and Conditions.

b) The price in the bid is firm prices in line with Tender Specifications and shall stand valid till completion of

the Contract, if awarded.

c) I/We declare that our bid is strictly in line with Tender Specifications and there is no deviation. Further, I

/ we also agree that additional conditions / deviations, if any found in bid, the offer shall be out rightly

rejected without assigning any reason thereof.

Company / Agency

NAME: STATUS: Name of

tendering Company

Sign & Seal of Contractor Page

CONFIRMATION OF DETAILS OF BIDDER

Bidders are required to furnish following information specifying YES / NO

1) Whether the Bid is on percentage basis as called for. Yes / No

2) Whether rebate furnished is in percentage basis as called for. Yes / No

3) Whether the Bid is submitted by RPAD. Yes / No

4) Whether a l l pages of Bid Specifications are sealed and signed by the Bidder.

5) a) Whether the Bidder is registered with for Getco

b) In case of “Yes”, please furnish following details:

i) Registration Letter No. &date.

ii) Class of Registration

c) Whether Bidder is having PF Code No. Yes / No

6) a) Whether EMD/Tender fees paid. ( DD / BG ) Yes/no

7) Whether following documents as specified are submitted.

a) Human Resources detail. Yes / No

b) Availability of tools, equipment’s etc. Yes / No

c) Details of orders executed / on hand Yes / No

d) Financial capability. Yes / No

e) Experience as specified. Yes / No

f) Company's Articles Of Association Yes / No

g) Details Of Partners / Directors Yes / No

h) B.R./P.A. Authorizing Person Yes / No

i) Power of Attorney of Consortium Members Yes / No.

J) Pan card Yes/No

K) GST Registration Yes/No

L) Electrical Contractor registration Yes/No

M) Solvency certificate Yes /No

8) Price: [FIRM ONLY] Yes/No

9) Security terms agreed Yes/no

10) Penalty terms agreed Yes/No

11) Terms agreed: Yes/no

12) Validity of the offer for 180 days from the date of

opening of the technical bid: agreed Yes/No

13 payment terms agreed:

Company / Agency

NAME: STATUS: Name of

tendering Company

Sign & Seal of Contractor Page

1) DETAILS OF WORK ORDERS EXECUTED BY THE BIDDER OF VARIOUS SIMILAR

Sr. Order Description of Order Order Name of Order

No. No./Date work Qty.(Bay/ss) Amount placing authority

Completion date as Date of commencement of ual completion of work

2) SATISFACTORY WORK COMPLETION CERTIFICATE

Sr. Description Certificate No Date Order Certificate issuing

No. Amount authority

3) WORKS TENDERED / IN HAND

Details of other Works, tendered for & in hand, as on the date of the Submission of this tender [Tenderers

shall submit the information in the Format detailed here under]

Name Of Work and Anticipate

Location Order Value date of Remarks

No Quantity(Bay/SS)

Signature of Authorized Representative

Company / Agency

NAME: STATUS: Name of

tendering Company

Sign & Seal of Contractor Page

FINANCIAL CAPABILITY

Sr. Details Amount Rs. In lacks Remarks

1. Solvency A scheduled Banker’s

Certificate of present

solvency be attached.

2. Price of the biggest job

3 Average Turnover of Last

Signature of Authorized Representative

Company / Agency

NAME: STATUS: Name of

tendering Company

Sign & Seal of Contractor Page

1) WORK CAPACITY

Based on available men power, tools-tackles, machinery and financial resources, our work capacity is

Sr. Name of activity Unit Capacity per No. of Persons per

No. Annum per gang gang.

2) TENDERER’S DETAILS OF PERSONNEL

The List of Technical Personnel intended to be placed at the Work by the Contractor.

[Tenderers shall submit in the Format detailed here under]

Sr. Description Name Qualification Professional Remarks

No. & Details Experience

of position & details of

Contractor’s Representative legible signature: ______________________

Seal of the company

Seal and signature of contractor

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed or

working with Gujarat Energy Transmission Corporation Ltd at any of its offices or its parent Department

Signature of Authorized Representative

Company / Agency

NAME: STATUS: Name of

tendering Company

Seal and signature of contractor

(UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS DEALING /BLACK LIST

SUB: Undertaking in regard to stop deal/Banned for Business dealing /Black list thereof)

Ref: Tender no:

All bidders will have to furnish the following undertaking duly filled in, Signed and stamped for each

quoted item of the tender along with the technical bid.

Authorized signatory of M/s _______________________________________________ here by certified

That M/S_____________________________________________________ and their proprietor/any

partner /any director of the firm is not stop deal and/or banned for business dealing and/or black listed

by GUVNL and/or their any subsidiary company viz. GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.

Seal of Firm Signature of renderer

Seal and signature of contractor

QUALIFICATION REQUIREMENT.

Contractor must fill up below details & should place at the top of the Technical Bid.

Sr No: List of Documents

1 Registration(No, Class)

3 Partnership deed/Proprietor/AOA/MOA

(Notarized copy)

4 Power of Attorney (Notarized copy)

5 Bl. Sheet / P&L A/C, last three years.

6 Latest Solvency certificate.

8 GST registration No

9 Experience certificate As per QR

11 Man and tolls and tackle detail

Signature of Tenderer Company’s Round Seal

Seal and signature of contractor

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CIRCLE OFFICE, MEHSANA.

TECHNICAL SPECIFICATION FOR

Bi-Annual Rate Contract for survey & route alignment using

modern techniques for various 66/132/220KV transmission lines &

S/R work of existing line with ACSR Dog/ Panther/ Zebra/AL-59

conductor on tower/H frame structure under Mehsana Tr. circle

Tender No. MTC/022026/n-08(Reinvitation-I)

Seal and signature of contractor

Clause No. Description Page No.

1.0 General Information

2.0 Route Alignment

3.0 Detailed Survey

4.0 Geotechnical Investigation

5.0 Statutory Requirement and

Annexure - General description of Towers &

A Foundation & Technical Parameter

Annexure – Document to be submitted along the

Annexure- C List of Outputs

Seal and signature of contractor

TECHNICAL SPECIFICATIONS FOR SURVEY

1.0 General information:-

The technical specification covers detailed survey including route alignment, profiling, Tower spotting,

contouring and soil investigation etc.

Scope of work :

The scope of work interalia shall include the following:

Route alignment using satellite imageries of NRSA and Survey of India Maps, interalia including :-

i) Identification of three alternative route alignments & selection of optimized route alignment. This

shall be done using low resolution satellite imageries of NRSA and Survey of India Maps. The output

shall be in the form of digitized route alignment drawing with latest topographical and other details /

features upto 8 kms on both sides of selected route alignment.

ii) Digital terrain modeling along the selected route using contour data from topographical maps.

a) Detailed survey using GPS, Total work stations, long range scanners & Digital theodolites of

reasonable accuracies or alternatively using ALTM (Airborne Laser Terrain Modeling) techniques,

interalia including :

i) Digitised profiling along the selected route along with plan details using PLS CADD.

ii) Computer aided tower spotting & optimization

iii) Soil resistivity measurement along the route at interval of 3 Km.

iv) Digitized contouring at undulated / hilly tower locations.

v) Trial pit of Size- 1 Meter x 1Meter x 3 Meter at every 3 Km or as per the instruction of

engineer In charge and measurement of records of soil strata and submission of the same

with proposed type of foundation and back filling.

b) Soil Investigation

c) Preparation of survey reports including estimation of Bill of Quantities tower foundation and line

material, identification and explanation of route constraints, infrastructure details available enroute

d) Training to GETCO engineers for implementation of software.

1.1 The owner reserves the right to split the total work and award the work for different transmission

lines mentioned above to more than one bidder without any change in terms & conditions as

applicable for the complete work.

1.2 The Provisional quantities for the scope of work are indicated in relevant Part- III. The final

quantities for route alignment & detailed survey (quantities in ‘kms’ unit) shall be the route length

along the approved route alignment. For contouring at undulated / hilly tower locations and soil

investigations (quantities in ‘locations’ unit), the actual quantities to be executed shall be decided by

Site Engineer-in-charge. The route alignment, detailed survey, including profiling & tower spotting,

Seal and signature of contractor

contouring, soil investigation etc. shall be carried out by the Contractor as per the technical

specifications stipulated here in.

1.3 The contractor must note that the Owner shall not be responsible for loss or damage to properties,

trees etc due to contractor’s work during survey. The contractor shall indemnity the Owner for any

loss or damage to properties, trees etc during the survey work.

1.4 The contractor should note Owner will not furnish the NRSA satellite imageries or topographical

maps prepared by survey of India but will make available assistance that may be required in

obtaining these by providing letters of recommendation to the concerned authorities. Further, in case

the contractor opts for use of ALTM techniques for detailed survey, he shall be responsible for

obtaining necessary clearances / permissions by providing letters or recommendations to the

concerned authorities.

1.5 All the bidders shall present their proposal methodology for execution of the work as per

specifications and details of the equipment & facilities including softwares available with them within

21 days from date of invitation of bid, based on which the Owner may issue suitable amendments. A

pre-bid conference shall also be held within 30 days from date of invitation of bid.

1.6 The work shall be carried out by the contractor using modern surveying techniques. The bidder

shall indicate in his offer, the detailed description of the procedure to be deployed. The details of the

equipment & facilities including softwares for image processing, computer aided tower spotting etc.

available with the bidder or his associates shall also be furnished with the bid.

1.7 The contractor shall also engage services of a reputed geo-technical consultant or experts from

independent educational / research institutions for examining stability aspects of the selected

transmission line route / locations in hilly terrain and ualacreble wherever required.

1.8 After carrying out the detailed survey and soil investigations, the contractor shall submit documents

as per Annexure- B.

1.9 Location Details

1.10 No Technical deviation whatsoever to certain conditions of the bidding documents permitted by the

Owner and therefore, the Bidders are advised that while making Bid Proposals and quoting prices

these conditions may appropriately be taken into consideration.

The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data

Sheets and specified elsewhere.

This specification covers the detailing, of survey of 400/220 KV Transmission line and handing over to

GETCO including a complete Data

1.11 The above transmission lines are in the State of Gujarat. Bidders may visit the site to acquaint

themselves with the terrain etc. For this purpose, they are requested to contact at the respected

Construction/Transmission division:

2.0 Route Alignment :

2.1 Route alignment shall be done using satellite imageries of NRSA (PAN & LISS-III merged product

of minimum resolution corresponding to 1:25,000 scale) and survey of India topographical maps

(scale 1:50,000). In case the required Survey of India, maps are available in digitized form from

Seal and signature of contractor

Survey of India, the same shall be procured and used by the Contractor. The contractor shall identify

& examine three alternative route alignments and suggest to the Owner the optimal route alignment

between the terminal points.

Requirement of Transmission Line Routing

The alignment of the transmission line shall be most economical from the point of view of construction

and maintenance.

2.1.1 Routing of transmission line through protected / reserved forest area should be avoided. In case it

is not possible to avoid the forests or areas having large trees completely, then keeping in view of

the overall economy, the route should be aligned in such a way that cutting of trees is minimum.

2.1.2 The route should have minimum crossings of Major river, Railway lines, National / State

highways, overhead EHV power line and communication lines.

2.1.3 The number of angle points shall be kept to a minimum.

2.1.4 The distance between the terminal points specified shall be kept shortest possible, consistent

with the terrain that is encountered.

2.1.5 Marshy and low lying areas, river beds and earth slip zones shall be avoided to minimize risk to

the foundations. & Towers

2.1.6 It would be preferable to utilize level ground for the alignment.

2.1.7 Crossing of power lines shall be minimum. Alignment will be kept at a minimum distance of 300 m

from power lines to avoid induction problems on the lower voltage lines.

2.1.8 Crossing of communication line shall be minimized and it shall be preferably at right angle.

Proximity and parallelism with telecom lines shall be eliminated to avoid danger of induction to

2.1.9 Areas subjected to flooding such as nalla shall be avoided.

2.1.10 Restricted areas such as civil and military airfield shall be avoided. Care shall also be taken to

avoid aircraft landing approaches.

2.1.11 All alignment should be easily accessible both in dry and rainy seasons to enable maintenance

throughout the year.

2.1.12 Certain areas such as quarry sites, tea, tobacco and saffron fields and rich plantations, gardens &

nurseries which will present the Owner problems in acquisition of right of way and way leave

clearance during construction and maintenance should be avoided.

2.1.13 Angle points should be selected such that shifting of the point within 100 m radius is possible at

the time of construction of the line.

2.1.14 The line routing should avoid large habitations, densely populated areas to the extent possible.

2.1.15 The areas requiring special foundations and those prone to flooding should be avoided.

2.2 For examination of the alternatives & identification of the most appropriate route, besides making

use of informations / data / details available / extracted through Survey of India Topographical maps

Seal and signature of contractor

and computer aided processing of NRSA’s satellite imagery, the contractor shall also carry out

reconnaissance / preliminary survey as may be required for verification & collection of additional

informations / data / details.

2.3 The contractor shall submit his preliminary observations & suggestions along with various

informations / data / details collected and also processed satellite imagery data, topographical map

data marked with the alternative routes etc. The final evaluation of the alternative routes shall be

conducted by the contractor in consultation with Owner’s representatives and optimal route alignment

shall be proposed by the Contractor. Digital terrain modeling using contour data from topographical

maps as well as processed satellite data shall be done by the contractor for the selected route. A fly

through perspective using suitable software(s) shall be developed for further refinement of the

selected route, if required. Site visit and field verification shall be conducted by the contractor jointly

with the Owner’s representative for the proposed route alignment.

2.4 Final digitized route alignment drawing with latest topographical and other detail / features (altitude

/ longitude) including all rivers, railway lines, canals, roads etc upto 8 kms on both sides of selected

routé alignment shall be submitted by the contractor for Owner’s approval along with report

containing other informations / details as mentioned above.

3.0 Detailed Survey :

4.1 The detailed walk over survey shall be carried out using GPS, total stations, digital theodolites etc.

along the approved route alignment. As an alternative, the contractor may also use ALTM (Airborne

Laser Terrain Modeling) techniques of equal or better accuracy for the detailed survey and plotting on

topo sheet to fix up angle point.

.Soil resistivity, along the route alignment shall be measured in dry weather by four electrode method

keeping inter – electrode spacing of 50 mtrs. For calculating soil resistivity formula 2πar (where a=50 m

and r=megger reading in ohms) shall be adopted. In case of soil characteristics changes within 2 to

km, values shall have to be measured at intermediate locations also. Megger reading and soil

characteristics should also be indicated in the soil resistivity results.

3.1 Route Marking

The route of the transmission line shall be recorded using GPS of positional accuracy less than

3m.The co-ordinates of all the angle points as well as other important crossings, landmarks etc. shall

be recorded using GPS for easy relocating.At the starting point of the commencement of route survey

the co-ordinates shall be recoded. The co-ordinates of the location of the survey instrument shall also

be recorded. Further, the co-ordinates at prominent position at intervals of not more than 750 meter

along the transmission line to be surveyed upto the next angle point shall also be recorded.

Wherever the line alignment crosses the EHT line, Railway line, P&T line or roads, the contractor

shall record co-ordinates on the points of crossing. Wherever line route alignment passes over

permanent land marks such as rock, boulders, culverts etc. suitable white paint marks with directional

and GETCO markings shall be made and co-ordinates recorded.

3.2.1 The complete profiling along the route shall be carried out using surveying equipments viz. total

stations, GPS, digital theodolite, long range scanners etc. Reference levels at every 20 meters

Seal and signature of contractor

along the route are to be recorded. R/Ls at other undulations along the route as well as in the

route plan and other enroute details viz. crossings, building & structures, trees & other

infrastructure etc shall also be recorded. Areas along the route, which in the view of the

contractor, are not suitable for tower spotting, shall also be marked.

3.2.2 The complete profiling details shall be digitized and the data shall be prepared & stored in the

format compatible to computer – aided tower spotting software.

3.2.3 A printed / plotted output of the digitized profiling shall be submitted by the contractor to Owner’s

site-in-charge for review before taking up computer- aided tower spotting.

3.3 Optimization of tower location / tower spotting :

3.3.1 Optimization of tower locations shall be done by the Contractor using computer-aided tower

spotting software ( PLS CADD). In order to verify the results of computer aided tower spotting, the

contractor shall supply the Owner, one licensed copy of tower spotting & optimization software(s)

and shall also furnish sample calculations and manual tower spotting drawings for some typical

3.3.2 The sag-tension characteristics of the conductor as well as tower spotting data is furnished in

Annexure- A . Sag template curves, if any required for tower spotting shall be prepared by the

contractor on acrylic sheet indicating cold curve, hot curve, ground clearance curve and

support footing curve.

3.3.3 General description of towers is enclosed at Annexure – A for information of the Bidders.

3.3.4 Tower Spotting

While profiling & spotting the towers, the following shall to be borne in mind :

The number of consecutive spans between the section points shall not exceed 12 spans or 4.5 km in

plain terrain and 10 spans or 3 km in hilly terrain for 220KV line. A section point shall comprise of

tension point with minimum angle of deviation type towers as applicable.

(b) Extension / Truncation

An individual span shall be as near to the normal design span as possible. In case an individual span

becomes too short with normal supports on account of undulations in ground profile, one or both the

supports of the span may be extended by inserting standard body / leg extension. In case of

locations where the ground clearance is available, truncated towers may be spotted. The provision

kept in the design of towers with respect to body/leg extensions, truncations shall be intimated to the

contractor by the Owner during execution stage. Indicative sketch of tower configuration depicting

possible body / leg extensions, truncation provisions is enclosed at Annexure – A.

There shall not be any upward force on suspension towers under normal working conditions and the

suspension towers shall support at least the minimum weight span as provided in the designs. In

case uplift is unavoidable, it shall be examined if the same can be overcome by adding standard

body extensions to the towers failing which tension towers designed for the purpose shall be

employed at such positions.

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(d) Road Crossing

At all important road crossings, the tower shall be fitted with double suspension or tension insulator

strings depending on the type of tower but the ground clearance at the roads under maximum

temperature and in still air shall be such that even with conductor broken an adjacent span, ground

clearance of the conductor from the road surfaces will not be less than 7.015Mtr for 220KV line. At all

national highways tension towers shall be utilised and crossing span shall not be more than

(e) Railway Crossings

All the railway crossings coming enroute the transmission line shall be identified by the contractor. At

the time of detailed survey, the railway crossings shall be finalized as per the regulation laid down by

the Railway Authorities. The following are the important features of the prevailing regulations (revised

i) The crossing shall be supported on large angle Y/D type tower on either side depending on

the merits of each case.

ii) The crossing shall normally be at right angle to the railway track.

iii) The minimum distance of the crossing tower shall be at least equal to the height of the tower

plus 6 meters away measured from the centre of the nearest railway track.

iv) No crossing shall be located over a booster transformer, traction switching station, traction

sub-station or a track cabin location in an electrified area.

v) Minimum ground clearance above rail level of the lowest portion of any conductor under

condition of maximum sag shall be maintained at 15.40 Mtr for 220KV line. And14.6Mtr for

vi) The crossing span will be limited to 80% of Normal Span or 250 meters which ever is less.

(f) River Crossings

In case of major river crossings, towers shall be of suspension type and the anchor towers on either

side of the main river crossing shall be large angle Y/ D type tower. Clearance required by navigation

authority shall be provided. For non navigable river, clearance shall be reckoned with respect to

highest flood level (HFL). Minimum ground clearance above the highest flood level river and

lowest point of conductor shall be 5.1 Mtr. for 220KV line.

(g) Power line crossings

Where this line is to cross over another line of the same voltage or lower voltage, R / A type tower

with suitable extensions shall be used. Provisions to prevent the possibility of its coming into contact

with other overhead lines shall be made in accordance with the Indian Electricity Rules, 1956 / Indian

Electricity Act, 2003 as amended upto date. In order to reduce the height of the crossings towers it

may be advantageous to remove the ground-wire of the line to be crossed (if this is possible, and

permitted by the owner of the line to be crossed).

Minimum clearance in meters between lines when crossing each other :

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Sr. No. Nominal system voltage 66 KV &132 220 KV 400 KV

For power line crossings of voltage level of 132 KV and above, an angle towers shall be provided on

either side of tangent R /A type tower which can be temporary dead end condition with proper guying.

(h) Telecommunication Line Crossings

The angle of crossing shall be as near to 90 degree possible. However, deviation to the extent of

degree may be permitted under exceptionally difficult situations.

When the angle of crossing has to be below 60 degree, the matter will be referred to the authority

incharge of the telecommunication system. On a request from the contractor, the permission of the

telecommunication authority may be obtained by the owner.

Also, in the crossing span, power line support will be as near the telecommunication line as possible,

to obtain increased vertical clearance between the wires.

(i) Details of route

All topographical details, permanent features, such as trees, building etc. 17.5Mtr (Total- 35Mtr) for

220KV line on either side of the alignment and 8Mtr (Total 16Mtr.) for 66KV Line on either side of the

alignment shall be detailed on the profile plan

3.4 Clearance from Ground, Building, Trees etc.

Clearance from ground, buildings, trees and telephone lines shall be provided in conformity with the

Indian Electricity Rules, 1956 / Indian Electricity Act, 2003 as amended upto date.

3.4.1 The contractor shall count, mark and put proper numbers with suitable quality of paint at his own

cost on the trees that are to be cut by the Owner at the time of actual execution of the work as

detailed below. Contractor may please note that owner shall not pay any compensation for any

loss or damage to the properties or for tree cutting due to contractor’s work.

3.4.2 To evaluate and tabulate the trees and bushes coming within 17.5 Mtr. for 220KV line and

Mtr.for 66KV line on either side of the central line alignment the trees will be numbered and

marked with quality paint serially from angle point 1 (1) onwards and the corresponding number

will be painted on the stem of trees at a height of 1 meter from ground level. The trees list should

contain the following :

a) Girth (circumstances) measured at a height of 1 meter from ground level.

b) Approximate height of the tree with an accuracy of +2 meters.

c) Name of the type of the species / trees.

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d) The bushy and under growth encountered in the 35 Mtr. Belt for 220KV line and 16Mtr for 66KV

line should also be evaluated with its type, height, girth and area in square meters, clearly

indicating the growth in the tree / bush statement.

3.4.3 The contractor shall also intimate the owner, his assessment about the likely amount of tree &

crop compensation etc required to be paid by the owner during execution stage. This assessment

shall be done considering prevailing practices / guidelines, local regulations and other enquiries

from local authorities.

3.5 Preliminary Schedule

The profile sheets showing the locations of the towers together with preliminary schedules of

quantities indicating tower types, wind & weight spans, angle of deviation, crossing & other details etc

shall be submitted by the contractor for review & approval by Owner’s site in charge.

3.6 Detailed survey of tower locations

The detailed survey shall be conducted to locate the tower locations on ground conforming to the

approved profile and tower schedule. The co-ordinates of all the tower locations shall also be

recorded using GPS of positional accuracy less than 3m for easy relocating. The positions of all

tower locations shall be marked in the final digitized route alignment drawing with relative distances

from any permanent bench mark in the area.

The contractor shall also collect required data at each tower location in respect of soil strata, ground

water level, history of water table in adjacent areas / surface water and classify the suitable type of

foundation at each tower location based on the data collected at each location and detailed soil

investigations carried out at selected locations etc. General description of various type / classification

of foundations is enclosed at Annexure – A.

3.7 Contouring at hilly / undulated locations

The levels up or down of each pit centre with respect to centre of tower location shall be recorded at

intervals of 2m using total stations / GPS / digital theodolite and digitized contour plans shall be

made. Based on the digitized elevation plans, the quantities of benching & protection work vis-à-vis

possible unequal leg extensions shall be optimized using suitable computer aided techniques /

softwares. Required tower and foundation details, cost data for comparative evaluation of benching &

protection work vis-à-vis unequal leg extension shall be provided by the owner to the contractor

during execution stage. The changes desired by the owner in the preliminary tower schedule or as

may be required based on detailed survey of tower locations & contouring by the contractor, shall be

carried out by the contractor and the final tower schedule shall be submitted for approval of owner.

The tower schedule shall show position of all type of towers, span length, type of foundation for each

tower, benching & revetment requirement, unequal leg extensions, deviation at all angles, crossings

& other details etc.

3.8 Survey Methodology & Precision

All elevations shall be referenced to benchmarks established by the survey of India. Leveling

operations shall begin and end at benchmarks approved by the Owner.

During the leveling of the profile, check surveys will be effected at intervals not exceeding 50 kms.

with benchmarks of known elevations. The difference in elevations as surveyed by the contractor and

as declared by survey of India for these benchmarks shall not exceed the precision required for 3rd

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order surveys e≤24k where k is the distance between benchmarks in km and e is the difference

between elevations in mm.

In the absence of suitable benchmarks the leveling shall be done by two independent leveling parties

working in opposite directions along the same line. The difference in elevations between the two

surveys shall not exceed the precision required for 3rd order surveys as stated above.

All important objects and features along the transmission line centerline (railways, highways, roads,

canals, rivers, transmission lines, distribution lines, telephone lines etc) shall be surveyed and

located with a positional accuracy of 1:2000 between points of known horizontal position.

3.9 Survey Report List of output please refer Annexure – C.