Annual Maintenance contract for 01 no. PCT 8253 Machine of GEMAC make for the year 2025-26 & 2026-27 on single tender basis from OEM's authorized dealer M/s Nagory Innovative Arts Pvt. Ltd, G-1,123/788, Factory Area, Giridhar Ice Factory, FazalGanj, Kanpur.

"The firm should be OEM or authorized dealer of OEM of GEMAC make Track machines".

I/we the tenderer (s) am/are signing this document after carefully reading the contents.

I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

The following documents should be specified for submission along with tender:

A. List of Personnel, Organization available on hand and proposed to be engaged for the subject work.

B. List of plant Machinery available on hand own and proposed to be inducted own hired to be given separately for the subject work.

C. Tenderer should upload the FORMAT (Annexure 'C') duly filled in, signed & stamped giving details of list of Works completed in the last seven financial years as sought in Annexure 'C' of Tender Document in DOCUMENT section of IREPS .

D. List of works on hand indicating description of work, contract value, and approximate value of balance work yet to be done and date of award.

In case of items C and D of Commercial Compliance, supportive documents/certificates from the organizations with whom they worked/are working should be enclosed.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Letter of Credit (LC) as mode of payment in works tenders or service tenders is available. It is an option for the contractor to take payment from Railways through a letter of credit (LC) arrangement. The details of Letter of Credit as annexure A is available at document section

No Technical and Financial credentials are required for tenders having advertized value up to Rs 50 lakh. However, any "Special Technical Criteria" if mentioned in the Tender Document, will be mandatorily applicable irrespective of the Tender Value.

For those conditions for which standard formats have been given in the DOCUMENT section, tenderer should upload the sought information in those standard formats only.

For Standard Financial criteria and Standard Technical criteria - Tenderers are required to submit authenticated certificate along with the tenders from officers of government or semi- government/public sector undertakings under whom the work has been executed indicating there in the name of work executed, value of works/payment details and period during which completed (As per Annexure 'C'). Such certificates should have signature and seal of the concerned officer.

Documents to be submitted Along with Tender (i)The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / Company / Joint Venture (JV) / Registered Society / Registered Trust / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be. (ii)Following documents shall be submitted by the tenderer: (a)Sole Proprietorship Firm: (i)All documents in terms of Para 10 of the Tender Form (Second Sheet). (b)HUF: (i)A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF. (ii)All other documents in terms of Para 10 of the Tender Form (Second Sheet). (c)Partnership Firm: (i)All documents as mentioned in para 18 of the Tender Form (Second Sheet). (d)Joint Venture (JV): All documents as mentioned in para 17 of the Tender Form (Second Sheet). (e)Company registered under Companies Act2013: (i)The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company (ii)A copy of Certificate of Incorporation (iii)A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company. (iv)All other documents in terms Para 10 of the Tender Form (Second Sheet). (f)LLP (Limited Liability Partnership): (i)A copy of LLP Agreement (ii)A copy of Certificate of Incorporation (iii)A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP. (iv)An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract. (v)All other documents in terms of Para 10 of the Tender Form (Second Sheet). (g)Registered Society & Registered Trust: (i)A copy of Certificate of Registration (ii)A copy of Memorandum of Association of Society/Trust Deed (iii)A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust. (iv)A copy of Rules & Regulations of the Society (v)All other documents in terms of Para 10 of the Tender Form (Second Sheet).

(i)If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm / Partnership firm / Joint Venture / Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender. (ii)After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm / Partnership Firm / Registered Company/ Registered Trust / Registered Society / HUF/LLP etc. shall be neither asked nor considered, if submitted. Further, no suo moto cognizance of any document available in public domain (i.e., on internet etc.) or in Railway's record/office files etc. will be taken for consideration of the tender, if no such mention is available in tender offer submitted.

The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be summarily rejected. A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required. Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate.

The tenderer should quote their basic rates and HSN/SAC code with applicable GST in separate. If the firm gives wrong HSN/SAC code and charge GST accordingly at the time of offer, it will be sole responsibility of the tenderer and in this case, GST rate and all inclusive rates will be governed as per the terms and conditions incorporated in Railway Board's letter no.: 2008/RS (G)/777/1, dated: 05.09.2017. The rates quoted shall be firm and shall not subject to any variations.

Eligibility criteria for works tender in respect of partnership firms will be applicable as per GCC - April, 2022.

JOINT VENTURE will be permitted for those tenders which advertised value is Rs.10.00 crore and above. .

Any Conditional offer may be rejected.

BOOKS OF REFERENCE: These tender documents are to be read with the followings books with versions updated/corrected/modified up to the date of tender opening: 1) E.C. Railway Engineering Department- Standard General Conditions of Contract- April 2022 as amended by updated correction slips termed GCC 2022. 2) Eastern Railway L&M Sch 87 as amended by updated correction slips. 3)E. C. Railway Engineering department unified standard schedule of rates 2012 as amended by updated correction slips (termed USSOR, 2012) up to the date of tender closing. 4) Standard specifications contained in Indian Railways Hand Book Specifications (works and materials)-2010. These four books are where-in-after called the "Books of reference" and shall govern this tender as well as the contract resulting from the acceptance from this tender, to the extent that these contents do not conflict with the contains of the both parts of these documents.

A copy of Documents against eligibility criteria must be submitted along with the E-tender. No any documents against the same will be entertained in the office of Dy. Chief Engineer_TMC_PD_DDU or anywhere else at any time. Tender will be decided purely on the basis of documents available/attached with the E-tender irrespective of whether tenderer is working contractor or new. However Railway may ask clarification with respect to document available/attached with the E-tender, if required.

In this contract GCC- April'2022; IR Unified Standard Specification (IRUSS- 2019); IR Unified Standard Specification (Works and Material) 2010 and IR Specification/Guideline updated with correction slips issued up to date of inviting tender shall govern the work under this contract and shall be binding on the contractor. Non- compliance of any conditions as mentioned in the tender documents, GCC- April'2022; IR Unified Standard Specification (IRUSS- 2019); IR Unified Standard Specification (Works and Material) 2010 and IR Specification/Guideline updated with correction slips issued up to date of inviting tender at any stages of tendering process including execution of Contract, shall render the tender/contract liable to be rejected.

The successful tenderer will commence the work within 15 (fifteen) days from the date of receipt of orders to that effect. He must, also, execute the Contract Agreement within 7 (seven) days after receipt of notice issued by Railways that such documents are ready.