Food Arrangements at IITE, Gandhinagar

Sr. Name of Work Bid Security (EMD)(Rs) Tender Fee (Rs)

1 Food Arrangements 3750/- 1500/-

The Registrar, IITE invites bids for the food arrangement from the bidders

having Experience for similar type of works, the qualifying criteria specified.

1. The e-tender can be downloaded from the website www.nprocure.com

2. Bids must be accompanied by security of the amount specified for the work in

the table, payable at Gandhinagar and drawn in favor of The Registrar, IITE

bid security will have to be in any one of the forms as specified in the bidding

document and shall have to be valid for 90 days beyond the validity of the

3. E-tender must be submitted on line on or before 12/10/2026 up to

p.m. Submission of hard copy of Technical-bid, bid security, Tender fee,

tenders volume, and other necessary Documents in sealed cover through

Reg.post, speed post, curior or in person to office of IITE as mentioned in bid

information on or before 12/10/2026 up to 14.00 p.m., Postal or transitory

delay shall not be considered, And Opening of technical bid will be on

12/10/2026 up to 15.00 p.m. Onwards & opening of financial bid will be

intimated later on. Each bidder has to submit contact details & email Address

The SSIP organising a seminar on 14th October 2026, for the same food

arrangements (lunch) for 500 people is required at decided venue.

1. Keshar shrikhand (sweet)

2. Sev roll & chatni

3. Puri or Swaminarayan roti

4. Panjabi choole

5. Miksh vegitable

9. Udad papad, Butter milk Mineral drinking water, Mukhwas,

10. Hot & sour soup

Service & Seating Arrangements

1. Round Service Table – 8 No.

2. Service Table – As per the requirement

3. Chairs / Cover Set – 60 No.

The terms and conditions for the contract

1.0 “IITE” shall mean the Indian Institute of Teacher Education (An

established by A Govt. of Gujarat) Sector-15, Near Mahtma Mandir

1.1 “Vice Chancellor”, means the Vice Chancellor of Indian Institute of

Teacher Education or his authorized representative.

1.2 “Registrar” means the Registrar of Indian Institute of Teacher

Education or his authorized representative.

1.3 “Contract” means and includes the documents forming the tender and

acceptance thereof together with the documents referred to therein

including the conditions.

1.4 “Caterer” shall mean the service provider for catering services and

shall include the legal representative of such individual or the persons or

the permitted assignee of the same.

1.5 “Competent Authority” means Vice-Chancellor of IITE and his

1.6 “Officer In Charge“ shall mean the officer of IITE, designated by

“Competent Authority.” as the case may be, who shall supervise and be in-

charge of such works.

1.7 “Care Taking Section” shall mean the Administration Division of IITE.

2.0 INSTRUCTIONS TO TENDERER FOR PROVIDING

CATERING SERVICES

2.1 The caterer should have an experience of at least three years out

of the last five years of providing catering services for programmes

organized by Central Govt. Dept/State Government Dept. Institutions /

PSUs or any other organization of repute.

2.2 All prospective bidders may submit their Technical Bid, and also the

Tender fee & EMD in separate sealed envelopes in the performa attached

withthe tender document but tagged together, addressed to The Centre of

Research, Indian Institute of Teacher Education, Ramkrushna Paramhans

Vidya Sankul, Near Mahatma Mandir, KH road, Sector-15,Gandhinagar-

2.3 The caterer should have buffet related items, tables with table cloth,

tandoor, refrigerator, Owen, crockery and cutlery to serve not less than

persons at a time.

2.4 The caterer should have proper in-house arrangements to provide

meals as per the requirement.

2.5 Date of issue of DD for tender cost & EMD should not be before

the date of publishing of tender notice. Tenders received without

relevant documents for meeting eligibility requirements shall not be

2.6 The tenders shall be valid for a period of 90 days from the date of

2.7 Conditional tenders shall be rejected out-rightly.

2.8 The caterer shall not sub-contract the services of personnel sponsored

2.9 IITE reserves the right to modify and / or amend any of the above

stipulated conditions / criteria depending upon its requirement. IITE also

reserves the right to cancel the tender without assigning any reason

2.10 The bidders should have the compliance of all the relevant Laws, Acts

and regulations as applicable from time to time.

2.11 After opening the technical bid, a committee of officers of IITE may

visit the establishment of caterers which qualify technically, to check the

facilities provided by each one.

2.12 On the basis of the report of the committee, agency list is final with

the approval of authority.

3.0 INSTRUCTIONS RELATING TO CATERING

3.1 The caterer shall have to make the arrangement of catering and shall

not be paid separately for the following items:-

i. Lunch shall be served in buffet system generally. However inspecial cases

may be required to be served inside the meeting hall on table service

without any additional cost.

ii. Tables with table cloth and other utensils for serving and crockery

shall be provided by the caterer without any additional charges.

iii. The caterer shall provide sufficient number of waiters in proper

uniform to serve to guests.

iv. Drinking water (only mineral water) and tissue paper / napkins shall

be provided by the caterer without any additional cost.

3.2 The quality of the meal shall be of high class. It should not cause any

healthproblem to the guests.

3.3 Electricity supply and running tap water at the venue of the

programme shall be provided by IITE free of charge for running the

equipment’s to store the cookeditems.

3.4 Food and other waste which is generated during the programme

agency shall have to dispose safely at his own cost outside of the campus.

3.5 No single use plastic should be used.

4.0 TERMS OF PAYMENT:-

The bills raised by the caterer shall clearly mention the billing components

(standard menu plus additional items per person) plus taxes etc. The bill

should be accompanied with the signatures of the officer in-charge of the

program and booking order duly issued by authorized signatory from the

concern Division.

ELIGIBILITY CRITERIA FOR BIDDERS: -

In order to become eligible, the caterers should have the following

qualifications:-

a. Registration of ownership

b. Registration for GST

c. Registration with Safety & valid Food License by Dept. of Food

and Safety Govt. of Gujarat.

d. Valid certificate of FSSI

e. Experience certificate of providing catering services for at least three years

immediately out of the last five years, for catering in programmes

organized by a Central Govt. Department/State Government, institution/

PSU or any other organization of repute in India.

f. Attested copy of power of attorney, if any for signing the bid

g. Litigation / Arbitration history.

h. An undertaking for truth-fullness of information furnished.

5.0 PENALTY CLAUSE

5.1 Work not done satisfactorily would be recorded and rejected for

payment. Reasons for rejection would also be recorded.

5.2 Penalty shall be up to Rs.5000 to Rs.25000 as per the

recommendation of committee, per fault/unsatisfactory work.

5.3 The cost of execution of the work at the risk and cost as well as the

penalty shall be recovered in the bill that falls due and if the

amount of recovery exceeds the bill amount, recoveries shall be

made from the Security Deposit, which has to be made good within

15 days of the short fall.

7.4. In case of food adulteration, any liabilities and expenses towards

hospitalization or treatment shall be borne by contractor and shall

have to pay the penalty shall be fixed by the authority concerned.

Note: Tenderer must enclose self-attested copies of the aforesaid

Terms & Conditions accepted

Signature Authorized Signatory with seal