Supply of technical Manpower for Maintenance of 25kV Over Head Equipment on main line & loop line along with Power Supply Installation on Katosan Road – Becharaji section including MSIL siding of BRCL for a period of 12 (Twelve) months.

Bidders have to submit Technical bid as well as Price bid in Electronic format only on above mentioned

website till the Date & time shown above. Offers in physical form will not be accepted in any case. Bidders

who wish to participate in online tenders will have to procure / should have legally valid Digital Certificates

(Class-III) as per Information Technology Act-2000 using which they can sign their electronic bids. Bidders

can procure the same from any of the license certifying Authority of India or can contact (n) code solutions

a division of GNFC Ltd, who are licensed Certifying Authority by Govt. of India.

All bids should be digitally signed, for details regarding digital signature certificate and related training

involved the below mentioned address should be contacted

(n) Code Solutions A Division of GNFC Ltd.

301, GNFC Info tower, Bodakdev,

Ahmedabad – 380 054 (India)

E-mail:[email protected]

Other Terms & Conditions as per detailed tender documents

Eligibility: Further Details of these tender areas per under:

1. Name of work: RFP for Supply of technical Manpower for Maintenance of 25kV Over Head Equipment

on main line along with Power Supply Installation on Katosan Road – Becharaji Section including MSIL

siding of BRCL for a period of 12 (Twelve) months.

2. Downloading Tender Document:

2.1 Bid documents will be available on web site up to Date shown above.

2.2 Agency wishes to participate in this tender will have to register on web site

https://tender.nprocure.com

3. Digital Certificate :

3.1. Agency who wish to participate in online tenders will have to procure / should have legally valid Digital

Certificate (Class II) as per Information Technology Act-2000 using which they can sign their electronic

bids. Agency can procure the same from any of the license certifying authority of India or can contact

(n) code solutions – a division of GNFC Ltd, who are licensed Certifying Authority by Govt. of India.

3.2. All bids should be digitally signed, for details regarding digital signature certificate and related

training involved the below mentioned address should be contacted:

(n) Code Solutions A Division of GNFC Ltd.

301, GNFC Info tower, Bodakdev,Ahmedabad – 380 054 (India)

Mobile: 93270 84190, 98985 89652E-mail:[email protected]

4. Agency who already has a valid Digital certificate need not procure a new Digital certificate.

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

5. Online Submission of Tender

5.1. Agency can prepared and edit their offers number of times before tender submission date and time.

After tender submission date and time, Agency cannot edit their submitted offer in any case. No written or

on line request in this regard shall be granted.

5.2. Tenderer shall submit their of Tenders in electronic format on above mentioned web site and date shown

above after digitally Signing the same.

6. Offers submitted without digitally signature will not be accepted.

7. Offers in physical form will not be accepted.

8. Tender Fee: Rs. 5900.00 Including GST by Demand Draft in favors of “Bahucharaji Rail Corporation

Limited (BRCL) ”, payable at Ahmedabad/Gandhinagar from any Nationalized/ Scheduled Bank except

Co-operative Bank. Demand Draft issued after the last date of submission of Bids will not be considered or

9. EMD: Rs.1,07,500.00 in the form of Demand Draft in Favour of “Bahucharaji Rail Corporation Limited

(BRCL) ” from any Nationalized / Scheduled Bank except Co-operative Bank. FDR issued after the last date

of submission of tender will not be considered as valid or accepted in any case.

10. Other Documents required to be submit: As per Special conditions

11. Tender has to submit the documents no other condition in any form shall be considered at all, at the time

of evaluation of the tender i.e. the Tender shall have to submit unconditional offer without differing

from any of the tender condition.

12. Opening of Tender:

12.1. Tenders will be open on Date & time shown in office of the Bahucharaji Rail Corporation Limited

12.2. Intending Agency or their representative who wish to remain present at Bahucharaji Rail Corporation

Limited (BRCL) premises at the time of tender opening can do so.

13. Contacting Officer:

13.1. Further details / clarification of any required will be available from transaction advisor - Bahucharaji

Rail Corporation Limited (BRCL)

13.2. In case Tenderer needs any clarification / assistance or if training required for participating in

online tender, they can contact at following office.

(n) Code solutions A Division of GNFC Ltd.

301, GNFC Info tower, Bodakdev,Ahmedabad – 380 054 (India)

E-mail:[email protected]

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

Bahucharaji Rail Corporation Limited (BRCL) is a Joint Venture of Gujarat Rail Infrastructure Development

Corporation Limited, Gujarat Industrial Development Corporation and Maruti Suzuki India Limited, incorporated

under provision of the Companies Act, 2013 on 13.12.2018.

BRCL has been incorporated to carry on the business of development, financing, planning and implementation of

Gauge Conversion of Katosan Road–Bechraji–Chanasma-Ranuj (65 Kms) line project in the state of Gujarat.

Sale of RFP Document:

Request for Proposal (RFP) can be downloaded from https://tender.nprocure.com

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

CHECK LIST FOR LIST OF DOCUMENTS TO BE ATTACHED

WITH THE E- TENDER

1. Details of similar works completed during the last seven years in the

prescribed Format–I, duly supported by the relevant experience certificates.

2. Annual Turnover for the last three years with supporting documents

3. Registration of Company in case of company.

4. Partnership deed/Memorandum and Articles of Association of the

firm or company.

5. GST registration Certificate.

6. Scanned copy of Earnest Money Deposit at BRCL account

mentioned in appendix to tender. (Earnest money in the prescribed

form along with Transaction detail)

7. Original Power of Attorney of the person signing the tender

documents or photocopy duly attested by Notary Public.

8. Details of on-going works (Format –III).

9. Scanned copy of the cost of tender documents at BRCL account

mentioned in appendix to tender. (Cost of Tender document in the

prescribed form along with Transaction detail)

10. Complete Tender documents including Form of Bid, annexure etc.

(Part-I) duly stamped and signed by the bidders on each page.

11. Financial/Commercial Bid (Part-II) with rates duly filled in,

stamped and signed on each page by the bidders.

12. Corrigendum(s), if any, duly stamped and signed by the bidders on

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

TECHNICAL DETAIL

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

Tender No BRCL/Transaction Advisor/OHE Maintenance(P-I)/2026-27/T-36

Name of Work Supply of technical Manpower for Maintenance of 25kV Over

Head Equipment on main line & loop line along with Power

Supply Installation on Katosan Road – Becharaji section

including MSIL siding of BRCL for a period of 12 (Twelve)

Approx. Cost Rs. 53,74,416.32 /- (Rs. Fifty Three Lakhs Seventy Four

Thousand Four Hundred Sixteen and Thirty Two Paisa Only)

Earnest Money Rs. 1,07,500/- ( One Lakh Seven Thousand Five Hundred Only)

(To be submitted in BRCL account. Account Detail Mentioned

in Appendix to tender)

Completion Period Total 12 Months from the date of issue of acceptance letter.

Date of Opening 25.09.2026 up to 12:00 Hrs

For and on behalf of

CEO, BRCL Office

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

Chief Executive Officer,

Bahucharaji Rail Corporation Limited (BRCL),

7th Floor ,Block no 6,

Udhyog Bhavan, Sector

Gandhinagar-382017, Gujarat

various conditions of tender attached hereto and hereby agree to abide by the said conditions. I /

We also agree to keep this tender open for your acceptance for a period of 120 days from the date

fixed as last date for receipt of completed tender in your office. In the event of my/our default,

I/We will be liable for forfeiture of my/our earnest money.

1. I / We offer to do “Supply of technical Manpower for Maintenance of 25kV Over Head

Equipment on main line & loop line along with Power Supply Installation on Katosan

Road – Becharaji section including MSIL siding of BRCL for a period of 12 (Twelve)

months” and the percentage/rate quoted by me/us in the BOQ bind myself/ourselves to

complete the work in 12 (Twelve) months. I / We also hereby agree to abide by all the

Conditions mentioned in the tender and to carry out the services according to specifications

of vehicle and services laid down by BRCL for the present contract.

2. The full value of the earnest money deposited shall stand forfeited without prejudice to any

other rights or remedies if:

a) I / We do not execute the contract document within Seven days after receipt of notice issued

by BRCL that such documents are ready.

b) I / We do not commence the work within 15 days after receipt of LOA issued.

3. Until a formal agreement is prepared and executed, acceptance of this tender shall constitute

a binding contract between us subject to modifications, as may be mutually agreed to

between us and indicated in the letter of acceptance of my/our offer for this work.

4. Payment of stamp duty on the agreement to be executed in pursuance of this tender will be

Signature of witnesses: Signature of Tenderer (s) & Date

Tenderer(s) address

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

(NOTICE INVITING E- TENDER)

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

Bahucharaji Rail Corporation Limited (BRCL)

(A JV of G-RIDE, GIDC & MSIL)

Tender No. BRCL/ TA/OHE Maintenance(P-I)/2026-27/T-36 Date: 11.09.2026

NOTICE INVITING E- TENDER

1 The Chief Executive Officer, BRCL, 7th Floor ,Block no 6, , Udhyog Bhavan, Sector

Gandhinagar-382017, Gujarat invites E - Tenders in single packet system on prescribed

forms from firms/companies meeting qualifying requirements and having requisite

experience and financial capacity for the following works:-

TENDER NO. BRCL/Transaction Advisor/OHE Maintenance (P-I)/2026-27/T-36

Supply of technical Manpower for Maintenance of 25kV Over

Name of the work Head Equipment on main line & loop line along with Power

Supply Installation on Katosan Road – Becharaji section

including MSIL siding of BRCL for a period of 12 (Twelve)

Estimated Cost Rs. 53,74,416.32 /- (Rs. Fifty Three Lakhs Seventy Four Thousand Four

Hundred Sixteen and Thirty Two Paisa Only)

Time period of services Total 12 Months from the date of issue of acceptance letter.

Bid security Rs. 1,07,500/- in the form of Demand Draft in favour of

BAHUCHARAJI RAIL CORPORATION LIMITED (BRCL)

payable at Gandhinagar

Cost of Tender Document Rs. 5,900/-(5000 rupees + 18% GST)in the form of Demand Draft in

favour of BAHUCHARAJI RAIL CORPORATION LIMITED

(BRCL) payable at Gandhinagar

Online Bidding Start Date

TIME PERIOD FOR

RAISING QUERY BY THE five working days from the date of publishing the Tender

Online Bidding closing

Date andTime 24.09.2026 up to 12:00 Hrs

Physical Submission Date

and Time 24.09.2026 up to 18:00 Hrs

Bidding Opening Date and

Time 25.09.2026 up to 12:00 Hrs

E-Tendering Web site https://tender.nprocure.com

Validity of offer 120 days

Security Deposit 5 % of Contract Value

Performance BankGuarantee Performance Guarantee (PG) have to be submitted within 30(Thirty)

days from the date of issue of Letter Of Acceptance (LOA), amounting

to 5% of the contract value.

Correspondence details of the [email protected]

Client Contact office no : 079-23232728

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

Website Address of BRCL www.gride.org.in

Bank Details Name Bahucharaji Rail Corporation Limited

Bank account number

IFSC code UBIN0905836

Bank Name Union Bank of India

Bank Branch Gandhinagar – Udhyog Bhavan

GST No. 24AAICB1831D1Z8

Office Address Office of the Chief Executive Officer, Bahucharaji Rail

Corporation Limited (BRCL) 7th Floor ,Block no 6, , Udhyog

Bhavan, Sector 11, Gandhinagar-382017, Gujarat

2 ELIGIBILITY CRITERIA

Eligibility of the applicants shall be assessed based on the “Eligibility Criteria”,

“Essential Qualifying Criteria” and “Other Qualifying Criteria” as given

The tenderer shall satisfy the following eligibility criteria to qualify for this tender:

2.1. Essential Qualifying Criteria: -

A. Firms/companies

(i) The tenderer should have a registered office anywhere in India.

The documentary proof regarding A. above should be submitted as part of the tender

Note: For the purpose of documentary proof of “registered office” as mentioned in

(i) above any address of office as mentioned in any of the following documents

submitted along with the original offer by tenderer(s) may be considered as registered

office of the tenderer(s).

1. Address mentioned in the article of association of company duly registered

under Companies Act,

2. Address mentioned in Partnership Deed

3. Address mentioned in Trade License obtained by the individual from civic body.

4. Address mentioned in any tax departments.

5. Address mentioned in P.F. Registration documents.

B. Technical capability:

(a) The bidder must have successfully completed or substantially completed any one of the

following categories of work(s) during last 07 (seven) years, ending last day of month previous to

the one in which tender is invited:

(i) Three similar works each costing not less than the amount equal to 30% of advertised

value of the tender, or

(ii) Two similar works each costing not less than the amount equal to 40% of advertised

value of the tender, or

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

(iii) One similar work costing not less than the amount equal to 60% of

advertised value of the tender.

Note: At least one similar single work in Government Organization/ Public sector undertaking (PSU)/

Autonomous body/Public Limited Company/ Private Limited Company. The work should be physically

completed on or before the date of opening of tender.

Work experience certificate from private individual shall not be considered. However,in addition to work

experience certificates issued by any Govt. Organization, work experience certificate issued by Public listed

company having average annual turnoverof Rs 500 crore and above in last 3 financial years excluding the

current financial year, listed on National Stock Exchange or Bombay Stock Exchange, incorporated/

registered at least 5 years prior to the date of closing of tender, shall also be considered provided the work

experience certificate has been issued by a person authorized by the Public listed company to issue such

certificates. In case bidder submits work experience certificate issued by public listed company,the bidder

shall also submit along with work experience certificate, the relevant copy of work order, bill of quantities,

bill wise details of payment received duly certified by Chartered Accountant, TDS certificates for all

payments received and copy of final/last bill paid by company in support of above work experience

1. In support of their credentials, the Tenderer(s) should have to submit documents as

stipulated in tender document along with their tenders.

2. The tenderer(s) should satisfy the following minimum eligibility criteria as under:

The Tenderer(s) will produce/attach the certificate of Work completion with the

Tender Document as per above and such certificate should clearly supported by

following details: -

a) Name of Agency issuing a certificate.

b) Date of issue of certificate.

c) The name of Work.

d) The Acceptance letter no.

e) The date of issue of Acceptance letter.

f) Agreement no.

g) Date of execution of Agreement.

h) Date of original Completion of Work as per Acceptance Letter.

i) Date of Actual completion of Work.

j) The Amount of Work done as per Agreement (in Rupees).

k) The Final Amount of Work at the time of Completion of Work (in Rupees).

l) Whether the Work is completed satisfactory or not satisfactory.

Following will be considered as similar work:

Similar nature of work of this tender is :- "Supply of Manpower Maintenance/ Erection

of 2X25 kV or 25 kV OHE in Railways System/ Metro Rails System and

Maintenance/erection of at least one TSS/substation of not less than 132/33 kV ".

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

Erection of 2X25 kV OHE or 25 kV OHE means “satisfactory execution of work of

railway electrification at 25kV /2X25 KV involving preparation of design and drawing

for OHE, casting of foundation, erection of masts, bracket fabrication& erection,

wiring and other related works with experience of working in power and/or traffic

blocks anywhere in the railways”.

Erection of POS, TSS/Substation means “Any work of augmentation of capacity of

substation, supply and erection of capacitor banks, overhauling and /or repairing

and/or rehabilitation and/or commissioning of PSI equipments, Traction

transformers, Auxiliary transformers, circuit Breakers, Interrupters, Relays and

control panel etc. with experience of executing works under power block in any

railway which should include activities planned for execution of work.

C. Financial capability

The bidder must have minimum average annual contractual turnover of 1.5 x V/N crores ; where

V= Advertised value of the tender in crores of Rupees .

N= Number of years prescribed for completion of work for which bids have been invited (1 year)

The average annual contractual turnover shall be calculated as an average of "total contractual

payments'' in the previous three financial years, as per the audited balance sheet. However, in case

the balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of

the fourth previous year shall be considered for calculating average annual contractual turnover.

The bidders shall submit requisite information as per Form No. I I , along with copiesof Audited

Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant

duly supported by Audited Balance Sheet.

The Tender document can be downloaded from website https://tender.nprocure.com.

Tenderers are advised not to make any corrections, additions or alterations in the downloaded

tender documents. In case, any corrections, additions or alterations in the downloaded tender

documents are made, such tender shall summarily rejected

3. The cost of tender documents & EMD shall be deposited in BRCL account mentioned in

Appendix to tender.

4. BRCL may issue addendum(s)/corrigendum(s) to the tender documents. In such case, the

addendum(s)/corrigendum(s) shall be issued and placed on BRCL‟s website at least three

days in advance of date fixed for opening of tenders. The tenderers who have downloaded

the tender documents from website must visit the website and ensure that such

addendum(s)/corrigendum(s) (if any) is also downloaded by them. Such

addendum(s)/corrigendum(s) (if any) shall also be submitted, duly stamped and signed, along

with the submission of the tenders.

5. The tender documents shall be submitted in online mode through website

https://tender.nprocure.com in single bids only. Single offer viz. containing Technical offer

and financial offer along with necessary documents like scanned copy of EMD & scanned

copy of Demand Draft/Pay order drawn in favour of BRCL, payable at Gandhinagar towards

the cost of one set of the tender documents (Non-refundable) to be uploaded. Detailed

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

credentials as per the requirement of eligibility criteria and all tender papers except Bill of

Quantities are to be uploaded in “Technical offer”. Bill of Quantities with rates duly filled in

are to be uploaded in “Financial offer”. Bids are required to be submitted only by online

mode. The prices must be filled the financial bid document in the prescribed format

issued through online e-tendering website. The financial bid should be saved and dully

filled up and uploaded on the e-tendering web site using Digital Signature for signing

6. Tenders shall be opened at the address given below

Address of Office of the Chief Executive Officer(for submission & opening of tenders):

Chief Executive Officer, BRCL, Block no 6, 7th Floor, Udhyog Bhavan, Sector

Gandhinagar-382017, Gujarat All the Bids received shall be opened on the date and time

mentioned above in the tender notice. Bid of the bidders shall be opened on a

subsequent date through process of e- tendering, which will be notified to such bidders

online. The sequence of opening shall be:

i) Earnest Money Deposit (EMD)

ii) Technical Bid.

iii) Financial Bid.

7. Tender shall be submitted as per “Instructions to Tenderer(s)” forming a part of the tender

8. Any tender received without Earnest Money in the form as specified in tender documents

shall not be considered and shall be summarily rejected.

9. BRCL reserves the right to cancel the tenders before submission/opening of tenders,

postpone the tender submission/opening date and to accept / reject any or all tenders without

assigning any reasons thereof. BRCL‟s assessment of suitability as per eligibility criteria

shall be final and binding.

10. Tenderers may note that they are liable to be disqualified at any time during tendering

process in case any of the information furnished by them is not found to be true. EMD of

such tenderer shall be forfeited. The decision of BRCL in this regard shall be final and

11. BRCL reserves the right to pre-qualify the bidder(s) provisionally based on the documents

submitted by them and open financial bid(s), subject to their final verification. In the event

of any document being found false, the provisional qualification shall stand withdrawn, and

the next lower bidder shall automatically come to the position of such disqualified bidder.

Action against such disqualified tenderers shall be taken as per above Clause No. 10.0 of

Notice Inviting Tender.

12. The validity of the offer shall be 120 days.

13. The transfer of tender documents purchased by one intending tenderer to another tenderer is

not admissible. Tenderer can submit tenders only on the documents purchased/downloaded

from website mentioned above.

We look forward for your active participation.

For & on behalf of BRCL

Chief Executive Officer

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

GENERAL INFORMATION

Tender Notice No. Tender No. BRCL/Transaction Advisor/OHE Maintenance (P-

Name of the work Supply of technical Manpower for Maintenance of 25kV Over

Head Equipment on main line & loop line along with Power

Supply Installation on Katosan Road – Becharaji section

including MSIL siding of BRCL for a period of 12 (Twelve)

a) Tendered Value/ Rs. 53,74,416.32 /- (Rs. Fifty Three Lakhs Seventy Four Thousand Four

Estimated Cost Hundred Sixteen and Thirty Two Paisa Only)

a) Completion period Total 12 (Twelve) Months

b) Earnest Money Rs. 1,07,500/- (One Lakh Seven Thousand Five Hundred Only) (To

be submitted in BRCL account in form of demand draft Account

Detail Mentioned in Appendix to tender)

c) Tender Processing Fee Rs. 5900/- (Non-refundable) (Five Thousand Nine Hundred Only)

(To be submitted in BRCL account in form of demand draft

Account Detail Mentioned in Appendix to tender)

d) Date of issue of tenders On 11.09.2026

e) Last date and time of On 24.09.2026 at 12:00 hrs.

submission of Tender (online)

f)Date and time of opening of On 25.09.2026 up to 12:00 Hrs

g) Validity of Offer 120 days

h) Retention Money / Security Earnest Money deposit of the successful tenderer shall be

deposit converted into security deposit. Balance security deposit shall be

recovered @10% through running account bills till it reaches 5%

of the contract value.

i) Performance Guarantee To be submitted within 30 days from the date of issue of

(PG) in the form of Bank Acceptance Letter by BRCL. (an irrevocable bank guarantee

Guarantee or or Fixed Deposit receipt (FDR) for the amount 5% of the

Fixed Deposit Receipt (FDR) contract value.)

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

(APPENDIX TO TENDER)

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

APPENDIX TO TENDER

DESCRIPTION Reference Clause

RFP for Supply of technical Manpower for 2.1 of Instructions to Tenderers

Maintenance of 25kV Over Head Equipment

on main line & loop line along with Power

Supply Installation on Katosan Road –

Becharaji section of BRCL for a period of

(Twelve) months.

Chief Executive Officer, Bahucharaji Rail 2.3 of Instructions to Tenderers

Corporation Limited (BRCL) Block no 6, 7th

Floor, Udhyog Bhavan, Sector

Gandhinagar-382017, Gujarat

Scope of Work :-

As indicated at Clause 4.0 of Special 2.5 of Instructions to Tenderers

conditions of Contract.

Amount of Earnest Money Deposit, to be 10.1 of Instructions to Tenderers

submitted deposit to BRCL account (Bank

Detail mentioned below)

Period of Validity of Tender:- Nil days

Bank Detail of BRCL:- Bahucharaji Rail Corporation Limited

Name of Bank :- Union Bank of India Account Number :-

Branch :- Gandhinagar – Udhyog Bhavan Type of Account :- Current Account

IFSC Code :- UBIN0905836

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

(INSTRUCTIONS TO TENDERER)

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

Instructions to Tenderer

1.0 General (for on line tendering system)

Submission of Online Bids is mandatory for this Notice Inviting Tender. E-Tendering is a

new methodology for conducting Public Procurement in a transparent and secured manner.

Suppliers/ Vendors will be the biggest beneficiaries of this new system of procurement. For

conducting electronic tendering, BRCL, has decided to use the portal (

https://https://tender.nprocure.com) of M/s GNFC a Government of Gujarat Undertaking.

Benefits to Suppliers/service providers are outlined on the Home-page of the portal.

1.1 Instructions

a. Online E-Bidding Methodology:

Online E- Bid System – Financial bids & Technical bids shall be submitted by the

bidder at the same time in single Packet

b. Broad outline of activities from Bidders perspective:

For participating in this tender online, the following instructions are to be read

carefully. These instructions are supplemented with more detailed guidelines on the

mentioned website.

Note 1: It is advised that all the documents to be submitted are kept scanned and converted

to PDF format in a separate folder on your computer before starting online

Note 2: While uploading the documents, it should be ensured that the file name should be

the name of the document itself.

c. Digital Certificates

For integrity of data and its authenticity/non-repudiation of electronic records and to be

compliant with IT Act 2000, it is necessary for each user to have a Digital Certificate (DC),

also referred to as Digital Signature Certificate (DSC), of Class-III issued by a Certifying

Authority (CA) licensed by Controller of Certifying Authorities (CCA) [refer

http://www.cca.gov.in].

d. Registration

The Tender document can be downloaded from the website: https://tender.nprocure.com

and to be submitted in the e-format. Cost of the Tender Document (in the form of DD) and

Bid Security (in the form of DD - in original) have to be submitted to Concern BRCL office

as per address given in Bid document before the scheduled date and time of submission of

the tender otherwise the Bid will not be considered. Amendments, if any, to the tender

document will be notified in the above website as and when such amendments are notified.

It is the responsibility of the bidders who have downloaded the tender document from the

website to keep themselves abreast of such amendments before submitting the tender

Intending bidders are requested to register themselves with https://tender.nprocure.com for

obtaining user-id, Digital Signature etc. by paying Vendor registration fee and processing

fee for participating in the above mentioned tender.

e. BRCL, has decided to use process of e-tendering for inviting this tender and thus the

physical copy of the tender would not be sold.

1.2. After successful submission of Registration details and Vendor registration fee and processing

fee (as applicable), please contact ITI Helpdesk (as given below) to get your registration

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

accepted/ activated.

2.1 Name of the Work: As indicated in “Appendix to Tender”.

2.2 “A bidder in the capacity of Individual or Sole Proprietor, Partnership Firm, or

Company can participate in the tender and the bidder must forward attested copies of the

constitution of its firm such as partnership deed, Memorandum & Articles of Association,

etc. along with original Power of Attorney of authorized signatory”.

2.3 The work is proposed to be executed under the following relationship.

A) Employer: BRCL address as given in “Appendix to Tender”.

B) Contractor: The successful tenderer to whom the work is awarded shall become

the contractor for the execution of this work.

2.4 Throughout these bidding documents, the terms “bid” and “tender” and their derivatives

(“bidder”/“tenderer”), “bid/tendered”, “bidding”/“tendering”, etc.) are synonymous. Day

means calendar day. Singular also means plural.

2.5 Scope of Work as indicated in “Appendix to Tender”.

Supply of technical Manpower for Maintenance of 25kV Over Head Equipment on

main line & loop line along with Power Supply Installation on Katosan Road –

Becharaji section including MSIL siding of BRCL for a period of 12 (Twelve) months.

The scope given above is only indicative. The detailed scope has been described in the

tender documents (Special condition of contract at clause no 4.0).

2.7 Tenderers may carefully note that they are liable to be disqualified at any time during

tendering process in case any of the information furnished by them is not found to be true. In

addition, the EMD of such tenderer shall be forfeited. The decision of the Employer in this respect

shall be final and binding.

2.8 A bidder shall submit only one bid in the capacity of an Individual or Sole Proprietor,

Partnership firm or Company. Violation of this condition is liable to disqualify the tenders

in which such bidder has participated and EMD of all such tenderers shall stand forfeited.

3 Cost of Bidding

3.1 The bidder shall bear all costs associated with the preparation and submission of the bid

and the Employer will in no case be responsible or liable for these costs regardless of the

conduct or the outcome of the bidding process.

B. The Bidding Documents

4 Content of bidding documents submitted through online mode only

4.1 The bidding documents include the following:

a) Notice Inviting Tender

b) Instructions to tenderers

c) Appendix to Tender

e) Special Conditions of Contract

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

f) General Conditions of Contract

g) Financial bid and Bill of Quantities

4.2 The bidder is expected to examine all instructions, terms, conditions, forms, specifications

and other information in the bidding documents. Failure to furnish all information required

by the bidding documents or submission of a bid not substantially responsive to the bidding

documents in every respect will be at the bidders‟ risk and may result in rejection of his

5.0 Understanding and Amendment of Tender Documents

5.1 The bidder must obtain for itself on its own responsibility and its own cost all the

information including risks, contingencies & other circumstances in execution of the work.

It shall also carefully read and understand all its obligations & liabilities given in tender

5.2 The bidder is advised to visit and examine the site where the work is to be executed and its

surroundings or other areas as deemed fit by the bidder and obtain for itself on its own

responsibility all information that may be necessary for preparing the bid and execution of

the contract. The cost of visiting the site and collecting relevant data shall be at the bidder’s

own expenses. It is a condition of the tender that the tenderer is deemed to have visited the

site and satisfied himself with all the conditions prevailing including any difficulties for

executing the work.

5.3 At any time prior to the deadline for submission of bids, Employer may for any reason

whether at its own initiative or in response to any request by any prospective bidder amend

the bidding documents by issuing Corrigendum, which shall be part of the Tender

5.4 Employer may at its discretion extend the deadline for submission of the bids at any time

before the time of submission of the bids.

C. Preparation of the Bids

6 Language of Bid

6.1 The bid prepared by the bidder and all documents related to the bid shall be written in

7 Signing of All Bid papers and Completing Bill of Quantities

7.1 All the pages of the tender documents and Bill of Quantities submitted by tenderer shall

be signed and stamped by the tenderer or his representative holding the Power of Attorney

(Enclose original Power of Attorney).

7.2 While filling up the rates in the Bill of Quantities, tenderer shall ensure that there is no

discrepancy in the rates mentioned in figures. In case of any discrepancy, the unit rate

mentioned in the words shall be taken as final and binding.

The prices must be filled the financial bid document in the prescribed format issued

through online e-tendering website. The financial bid should be saved and dully filled up

and uploaded on the e-tendering web site using Digital Signature for signing the

7.3 The tenderer must fill and submit the prices as per instructions given in schedule of rates.

He shall not make any addition or alteration in the tender documents. The requisite details

should be filled in by the tenderer wherever required in the documents. An incomplete

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Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

tender or tender not submitted as per instructions is liable to be rejected. If a tenderer does

not quote a price/rate as per instructions, his tender shall be summarily rejected.

The tenderer should clearly read and understand all the terms and conditions,

specifications, etc. mentioned in the original tender documents. If the tenderer has any

observations, the same may be indicated in his forwarding letter along with the tender.

Tenderers are advised not to make any corrections, additions or alterations in the in his

own entries the same shall be initialed and stamped by him. If this condition is not

complied with, the tender is liable to be rejected.

9 Transfer of tender documents

Transfer of tender documents purchased by one intending tenderer to another tenderer is

not permissible. Tenderer can submit tender only on the documents purchased by him.

10 Earnest Money

10.1 The tenderer must furnish the Earnest Money as indicated in ‟Appendix to Tender” for

the work as specified, failing which the tender shall be summarily rejected.

The Earnest Money shall be deposited in BRCL account only. Bank Details are

mentioned in Appendix to Tender. No other mode of payment for EMD & Tender

document fees will be accepted.

No interest shall be allowed on Earnest Money Deposit.

10.2 Forfeiture of Earnest Money:

10.2.1 The Earnest Money of the tenderer shall be forfeited if he withdraws his tender during

the period of tender validity specified in the “Appendix to Tender” or extended validity

period as agreed to in writing by the tenderer.

10.2.2 The Earnest Money of the successful tenderer is liable to be forfeited if he fails to:

i) sign the Contract Agreement in accordance with the terms of the tender, or

ii) furnish Performance Guarantee in accordance with the terms of the tender, or

iii) Commence the work within the time period stipulated in the tender.

10.2.3 In case of forfeiture of EMD, the tenderer shall be debarred from bidding in case of

re-invitation of the tenders.

10.3 Return of Earnest Money:

10.3.1 The Earnest Money of the unsuccessful tenderers shall be discharged and returned as

promptly as possible.

10.3.2 The Earnest Money Deposit of the successful tenderer shall be dealt as under:

i) If the Earnest Money Deposit (EMD) the same shall be retained towards retention

money and further deduction of retention money from the bills shall commence

after adjusting this EMD amount.

11 Period of validity of the tender:

11.1 The tender shall remain valid for the period indicated in “Appendix to Tender” after

the date of the opening of the tender. If the Tenderer gives validity period less than

that fixed/prescribed by Employer, the tender shall be liable to be rejected.

11.2 Notwithstanding the above clause, Employer may solicit the tenderer’s consent to an

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

extension of the validity period of the tender. The request and the response shall be

made in writing.

D. Submission of Bids

12 Deadline for submission of tender

12.1 The tender documents shall be submitted in online mode through website

https://tender.nprocure.com in single bids only. Single offer viz. containing technical

offer and financial offer along with necessary documents like scanned copy of EMD &

scanned copy of Demand Draft/Pay order drawn in favour of BRCL, payable at

Gandhinagar towards the cost of one set of the tender documents (Non-refundable) to be

uploaded. Detailed credentials as per the requirement of eligibility criteria and all tender

papers except Bill of Quantities are to be uploaded in “Technical offer”. Bill of

Quantities with rates duly filled in are to be uploaded in “Financial offer”. Bids are

required to be submitted only by online mode. The prices must be filled after

downloading the financial bid document in the prescribed format issued through online

e-tendering website. The financial bid should be saved and dully filled up and uploaded

on the e-tendering web site using Digital Signature class 3 for signing the documents.

12.2 A tender received without on line to Employer is liable to be rejected.

12.3 Bidder cannot see uploaded/ quoted rate once saved. Bidder can anytime change

quoted rated before date & time of closing of tender.

12.4 Original EMD & tender document fees received after opening of the tender shall be

13 Withdrawal of tender

No tender can be withdrawn after submission and during tender validity period.

14 Submission of a tender by a tenderer implies that he had read all the tender documents

including amendments if any, visited the site and has made himself aware of the scope

and specifications of the work to be done, local conditions and other factors having any

bearing on the execution of the work.

15 Submission of tender/bid:-

15.1 The tenders shall be submitted on or before the due date and time with all the relevant

documents as mentioned in Para 4.1 and the following:

a) Forwarding letter of the tenderer.

b) Documents to be submitted as per checklist of documents

c) Scanned copy of Earnest Money Deposit & tender document fees.

d) The Bill of Quantities with prices quoted as mentioned.

15.2 Earnest Money and tender document fees shall be deposited in BRCL account & proof

of transaction along with transaction ID to be scanned & uploaded along with Tender

Bid opening and Evaluation

16 Opening of the tender

16.1 Tenders will be opened on line at the address mentioned in “Notice Inviting Tender” in

presence of tenderers or authorized representatives of tenderers who wish to attend the

opening of tenders.

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Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

16.2 Tenderers or their authorized representatives who are present shall sign register in

evidence of their attendance.

16.3 Tenderer’s name, presence or absence of requisite Earnest Money, total cost of work

quoted or any other details as Employer may consider appropriate will be announced

and recorded at the time of bid opening.

17 Clarification of the tenders

17.1 To assist the examination, evaluation and comparison of the tenders, Employer may

at his discretion ask the tenderers for any clarifications as considered essential. All

such correspondence shall be in writing and no change in price or substance of the

tender shall be sought or permitted. The above clarification for submission of the

details shall form part of the tender and shall be binding on tenderer.

18 Preliminary examination of bids

18.1 The Employer shall examine the bids to determine whether they are complete, whether

any computational errors have been made, whether the documents have been properly

signed and whether the bids are generally in order.

18.2 Arithmetical errors shall be rectified on the following basis if found. If there is a

discrepancy between the unit price and the total price, which is obtained by multiplying

the unit price and quantity, or between subtotals and the total price, the unit or subtotal

price shall prevail, and the total price shall be corrected. If there is a discrepancy between

words and figures, the rate in words shall prevail.

18.3 Prior to the detailed evaluation, Employer shall determine whether each bid is of

acceptable quality, is generally complete and is substantially responsive to the bidding

documents. For purposes of this determination, a substantially responsive bid is one that

conforms to all the terms, conditions and specifications of the bidding documents

without material deviations, objections, conditionality or reservation. A material

deviation, objections, conditionality or reservation is one:

i) That affects in any substantial way the scope, quality or performance of the

ii) That limits in any substantial way, inconsistent with the bidding documents, the

Employer‟s rights or the successful Bidders obligations under the contracts; or

iii) Whose rectification would unfairly affect the competitive position of other

Bidders who are presenting substantially responsive bids.

18.4 If a bid is not substantially responsive, it shall be rejected by the Employer.

18.5 In case of tenders containing any conditions or deviations or reservations about

contents of tender document, Employer may ask for withdrawal of such

conditions/deviations/reservations. If the tenderer does not withdraw such

conditions/deviations/ reservations, the tender shall be treated as non-responsive.

Employer’s decision regarding responsiveness or non-responsiveness of a tender shall

be final and binding.

19 Evaluation and comparison of tenders

19.1 In case of open tenders, bids, which are determined as substantially responsive, shall be

evaluated based on criteria as given in “Eligibility Criteria” as given in Notice Inviting

E-Tender. The tenderer must submit all necessary authentic data with necessary

supporting certificates of the various items of evaluation criteria failing which his tender

is liable to be rejected.

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Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

19.2 The Employer/Engineer reserves the right to negotiate the offer submitted by the

tenderer to withdraw on certain conditions or to bring down the rates to a reasonable

level. The tenderer must note that during negotiations of rates of items of BOQ can only

be reduced and not increased by the tenderer. In case the tenderer introduces any new

condition or increases rates of any item of BOQ, his negotiated offer is liable to be

rejected, and the original offer shall remain valid and binding on him.

20.1 No tenderer is permitted to canvass to Employer on any matter relating to this tender.

Any tenderer found doing so may be disqualified and his bid may be rejected.

21. Right to accept any tender or reject all tenders

Employer/Engineer reserves the right to accept, split, divide, negotiate, cancel or reject

any tender or to annul and reject all tenders at any time prior to the award of the contract

without incurring any liability to the affected tenderers or any obligation to inform

affected tenderer, the grounds of such action.

22. If the tenderer, as an individual or as a partner of partnership firm, expires after the

submission of his tender but before award of work, the Employer/Engineer shall deem

such tender as invalid.

23. Award of Contract

23.1 Employer/Engineer shall notify the successful tenderer in writing by a Registered

Letter/Courier/Speed Post or per bearer that his tender has been accepted.

23.2 Letter of Acceptance after it is signed by the Contractor in token of his acceptance shall

constitute a legal and binding contract between Employer/Engineer and the contractor

till such time the contract agreement is signed.

24 Help desk for E-Tendering

For any difficulty in downloading & submission of tender document at website

https://tender.nprocure.com, Bidder manual & system requirement is available on web

site https://tender.nprocure.com for necessary help.

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

DETAILS OF SIMILAR WORKS COMPLETED IN LAST THREE YEARS

S.N. Description Contract Date of Stipulated Date of Value of Reasons of Penality. If Any other Remarks

of the work No. and award date of actual completed delays, if any, relevant

date of completion completion work (In any imposed for information

work Lakhs of delay

1. Please attach copies of the certificates issued by the client.

2. Only those works shall be considered for evaluation of which copies of the Certificates issued by the client are attached.

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

ANNUAL TURNOVERS FOR THE LAST 3 YEARS

S.N. YEAR Turnover from similar nature Turnover from all Remarks

of works (In lacs of Rs) sources (In lacs of Rs)

1. Please attach certified/attested copies in support of which the attested certificate from Employer/Client, TDS certificate/Audited

Balance Sheet/ P&L Account duly certified by Chartered Accountant etc.

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

DETAILS OF ONGOING WORKS

S.N. Description of Name and Contract Date of Stipulated Value of Value of Anticipated Any other Remarks

the work address of No. and award of date of work as per work date of relevant

Employer date work completion order (In completed so completion of information

Lakhs of far (In Lakhs work

Note: 1. In the case of joint venture, the information is to be furnished by both the partners – Not applicable for this tender.

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

(SPECIAL CONDITIONS OF CONTRACT)

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

SPECIAL CONDITIONS OF CONTRACT

1.0 INTRODUCTION

Bahucharaji Rail Corporation Limited (BRCL) is a Joint Venture of Gujarat Rail

Infrastructure Development Corporation Limited, Gujarat Industrial Development

Corporation and Maruti Suzuki India Limited, incorporated under provision of the

Companies Act, 2013 on 13.12.2018.

BRCL has been incorporated to carry on the business of development, financing,

planning and implementation of Gauge Conversion of Katosan Road–Bechraji–

Chanasma-Ranuj (65 Kms) line project in the state of Gujarat.

2.0 Definitions

2.1 In the Conditions of Contract, the following terms shall have the meanings assigned here

under except where the context otherwise requires:

i) “RAILWAY” shall mean the President of the Republic of India or the Administrative

Officers of the Railway/BRCL or of the successor Railway authorized or any other

officer of BRCL authorized to deal with any matters which these presents are

concerned on his behalf.

ii) “GENERAL MANAGER” shall mean the officer in administrative in-charge of the

project in charge of section (Katosan –Becharaji) and shall mean and include their

successors, of the successor BRCL.

iii) "TENDER or BID" means the offer (Technical and/or Financial) made by individual,

firm, Company, corporation, or Consortium for the execution of the works.

iv) “TENDERER” shall mean the person/ the firm or company whether incorporated or

not who tenders for the work with a view to execute the works on contract with BRCL

and shall include their personal representatives, successors and permitted assigns.

v) “WORKS” shall mean the works contemplated in scope and schedules set forth in the

tender forms and required to be executed according to terms and condition mentioned.

vi) "Bill of Quantities (B.O.Q.)"/ “Schedule of Rates” means list of items of work, their

quantities and rates as accepted and forming part of contract agreement.

vii) "EMPLOYER" means the Dedicated Bahucharaji Rail Corporation Limited, A JV of G-

RIDE, GIDC & MSIL Undertaking (BRCL in abbreviation) acting through its Chief

Executive Officer or any other authorized officer and shall include their legal

successors in title and permitted assignees.

viii) “CONTRACT” shall mean and include the Agreement or Letter of Acceptance, the

accepted Bill of Quantities and Rates, the General Conditions of Contract, Special

Conditions of Contract, Appendix to Tender, Form of Bid, and Instructions to the

Tenders and other Tender Documents.

ix) “CONTRACTOR” shall mean the person or firm, company, corporation, whether

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Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

incorporated or not who enters into the contract with BRCL and shall include legal

representatives of such individual or persons comprising such firm or company or

successors of such firm or company as the case may be such individual, or firm or

x) "ENGINEER OR ENGINEER IN CHARGE" means the General Manager of BRCL, or

any other officer authorized by the Employer to act on his behalf and for the purpose

of operating the contract. “Engineers Representative” shall mean officer authorized by

BRCL in direct charge of works.

xi) “ACCEPTING AUTHORITY” shall mean the Chief Executive Officer of BRCL or any

other officer authorized for dealing with the works for the purpose of this

tender/Contract.

xii) Definitions mentioned in these tender documents elsewhere will be followed. In Case

there is an ambiguity in any definition, the decision of CHIEF EXECUTIVE OFFICER

/ BRCL regarding the interpretation shall be final and binding.

3.0 GENERAL DESCRIPTION OF SITE AREA & CLIMATIC CONDITIONS

3.1 The tenderer/s are requested to visit the area of work and ascertain himself/themselves

with the proposed works / services, surroundings and prevailing law & order

4.0 SCOPE OF WORK -

4.1 The scope of work includes “ Supply of technical Manpower for Maintenance of 25kV

Over Head Equipment on main line & loop line along with Power Supply Installation

on Katosan Road – Becharaji section including MSIL siding of BRCL for a period of

12 (Twelve) months”.

The work requires high degree of planning and execution.

i. Preventive/breakdown Maintenance of given under assets shall be done by contractor :-

a) 25 kV A.C. Traction Overhead Equipment on main line, 25kV OHE in loop lines and

connecting chords of Katosan Road – Becharaji section including MSIL siding.

b) SP, 1 nos. along with associated main interrupter (BM), DPI, SPI, Auxiliary Transformer

LA , ACDB , DCDB, Battery charger along with battery set, earthing, etc. including control

room & Battery Room.

c) SSP, 2 nos. along with associated main interrupter (BM), DPI, SPI, Auxiliary Transformer

, LA , ACDB , DCDB, Battery charger along with battery set, earthing, circuit breaker, relay

& control panel etc. including control room & Battery Room.

d) The consumable material for the maintenance and replacement for the defective parts shall

be provided by the purchaser. The material required for the maintenance shall be issued by

authorized representative of CEO.

Regulated Overhead Equipment of 65 sq. mm Cadmium- Copper Catenary and 107 sq.

mm. grooved Hard drawn Copper Contact wire in the following sections

Organization Work/location Quantum of assets to be Boundary of

maintained. overlap or

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

BRCL Katosan to 25 kV A.C. Traction OHE on SI/Isolator

Bechraji Main & Loop Lines, feeding from

including branch SP & SSP OHE to be

line and MSIL maintained.

Schedule of manpower requires Preventive/breakdown Maintenance of 25 kV A.C. Traction

Overhead Equipment in the above section by the contractor’s personnel round the clock for the

configuration given at “Schedule of Prices”.

ii. Special Checks & Preventive maintenance of the 25 kV A.C. Traction Overhead Equipment

including negative feeders under Power Block activities but strictly under the supervision of

competent representatives of BRCL and with their time to time instructions only, in accordance

with the Standard Maintenance Instructions issued by the BRCL and approved by the Railway.

iii. Immediate attention for any breakdown in the 25 kV A.C. Traction Overhead Equipment & PSI

Equipment and quick restoration.

iv. Explanatory notes on the schedule items.

Explanatory notes are given below for all items given in schedule of prices for the guidance of

a) Wherever an item of work covers erection, such item shall include all bolts, nuts and washers of

GI/SS etc. as per BRCL latest specification & drawing. No separate payment for fabrication of

materials for using in maintenance / replacement purpose is admissible.

b) The basic quantity of components and materials required to make up a unit of work for the selected

items are indicated for guidance only. There may be minor variation to suit erection but no

adjustment in prices shall be made on that account. Prices quoted shall be inclusive of all incidental

charges viz. freight, handling, taxes, duties, insurance, VAT or GST if any and works contract

tax as a applicable etc.

c) All OHE & PSI components are to be supplied by the BRCL.

d) All works shall be carried out strictly in accordance to the BRCL drawings, specifications and

guidelines if any. However, any modified arrangement if in vogue in BRCL or suggested by

Railway, the work shall be executed accordingly without any alteration in accepted rates.

e) The special condition & Technical specifications for schedule items are enclosed and Tenderer

shall go through them thoroughly before submitting offer.

f) Power cum Traffic block for various maintenance activities shall be arranged by BRCL either in

daytime / nighttime as per slot available in the section. No additional payment will be made

for night working.

e) Whenever required for dewatering, the Contractor shall deploy and lower the Submersible Motor

in the LHS/RUB as and when directed by the authorized representative of the Authority. The

Contractor shall ensure that his authorized representative/person remains present at the site

throughout the operation while the Submersible Motor is running. In case the Submersible Motor

gets stuck or obstructed due to debris, silt, or any other material, the Contractor’s representative

shall immediately remove the obstruction and properly clean the motor to ensure its uninterrupted

functioning. Upon completion of the dewatering work, the Contractor shall remove and thoroughly

clean the Submersible Motor and keep it in proper working condition.

v. Checking & Maintenance of Cantilever assembly:

The Checking and Maintenance of Cantilever assembly shall be carried out in line with

Maintenance Manual/Approved drawings (As Build Drawings) /Specifications of BRCL with its

latest correction slips, if any

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

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Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

vi. Checking & Maintenance of 25kV OHE Conductors:

The Checking and maintenance of 25kV OHE Conductors shall be carried out in line with

Maintenance Manual/Approved drawings (As Build Drawings)/Specifications of BRCL with its

latest correction slips, if any.

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

vii. Checking & Maintenance of all types of 25kV OHE Jumpers:

The Checking and maintenance of 25kV OHE Jumpers shall be carried out in line with

Maintenance Manual/Approved drawings (As Build Drawings)/Specifications of BRCL with its

latest correction slips, if any.

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

viii. Checking & Maintenance of Overlaps (IOL/UIOL):

The Checking and maintenance of Overlaps (IOL/UIOL) shall be carried out in line with Maintenance

Manual/Approved drawings (As Build Drawings)/Specifications of BRCL with its latest correction

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

ix. Checking & Maintenance of Anti creep arrangement:

The Checking and maintenance of Anti creep arrangement shall be carried out in line with

Maintenance Manual/Approved drawings (As Build Drawings)/Specifications of BRCL with its

latest correction slips, if any.

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor;s

representative which will be submitted by contractor to BRCL centralized office.

x. Checking & Maintenance of 25 kV Isolator (SP/DP) including earthing heel arrangement if any:

The Checking and maintenance of Motorised Isolator assembly shall be carried out in line with

Maintenance Manual/Approved drawings(As Build Drawings) /Specifications of BRCLs with its

latest correction slips, if any

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

xi. Checking & Maintenance of 25kV OHE at Turnouts:

The Checking and maintenance of 25kV OHE at Turnouts shall be carried out in line with

Maintenance Manual/Approved drawings (As Build Drawings) /Specifications of BRCLs with its

latest correction slips, if any

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

xii. Checking & Maintenance of 25kV OHE on a crossover:

The Checking and maintenance of 25kV OHE on a crossover shall be carried out in line with

Maintenance Manual/Approved drawings (As Build Drawings) /Specifications of BRCLs with its

latest correction slips, if any

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

xiii. Checking & Maintenance of Section Insulator assembly:

The Checking and maintenance of Section Insulator assembly shall be carried out in line with

Maintenance Manual/Approved drawings (As Build Drawings) /Specifications of BRCLs with its

latest correction slips, if any.

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

xiv. Checking & Maintenance of Auto Tensioning Device (ATD) :

The Checking and maintenance of Auto Tensioning Device (ATD) shall be carried out in line with

Maintenance Manual/Approved drawings (As Build Drawings) /Specifications of BRCLs with

its latest correction slips, if any.

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

xv. Checking & Maintenance of Feeder wire & Feeder Termination / Fixed Anchor Termination:

The Checking and maintenance of Feeder wire & Feeder Termination / Fixed Anchor Termination

by Foot Patrolling shall be carried out in line with Maintenance Manual/Specifications of BRCLs.

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

xvi. Foot patrolling to be carried out along with schedule with one BRCL staff. :

The Checking and maintenance of 25kV OHE by Foot Patrolling shall be carried out in line with

Maintenance Manual/Specifications of BRCLs.

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

xvii. Checking & maintenance of all type of bonds including cleaning of muffs at OHE mast

(Structure/longitudinal/transverse bonds & earth electrode):

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

xviii. Removal of & Re erection of bonds of various type during track machine working or Erection

of missing/new bonds (Paint etc. supplied by BRCL):

The work shall include the erection of the bond in place of the any missing bond or removal of

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

during track machine working.

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

xix. Checking & Maintenance of all additional insulators:

The Checking and maintenance of this item shall be carried out in line with Maintenance

Manual/Approved drawings (As Build Drawings)/Specifications of BRCLs with its latest

correction slips if any as per instruction of BRCL representative.

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

xx. Checking & Maintenance of leaning of OHE mast till a new mast erected and erection of new

mast if required :

The Checking and maintenance of this work shall be carried out in line with Maintenance

Manual/Approved drawings (As Build Drawings)/Specifications of BRCLs with its latest

correction slips if any as per instruction of BRCL representative.

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

xxi. Checking & Maintenance of PTFE type neutral section (Quarterly) :

The Checking and maintenance of this work shall be carried out in line with Maintenance

Manual/Approved drawings (As Build Drawings)/Specifications of BRCLs with its latest

correction slips if any as per instruction of BRCL representative.

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

xxii. Checking & Maintenance of Portal boom, drop arms and fabricated Masts free from Bird

The Checking and maintenance against this work shall be carried out in line with Maintenance

Manual/Approved drawings/Specifications of BRCLs with its latest correction slips if any as

per instruction of BRCL representative.

xxiii. Trimming of tree branches.:

It cover trimming of tree branches as identified by foot patrolling staff / during other inspection

/ checking. No part of the tree shall be nearer than 4 meters from the nearest live conductor.

Requirement of power block will be jointly decided by the contractor and the sectional BRCL

supervisor. Necessary power block will be obtained from authorized BRCL‟s representative

only for trimming of tree branches. The accountal & disposal of trimmed braches will be the

responsibility of BRCL department.

xxiv. Erection of 25 kV over head equipment as per requirement :

It cover erection of 25 kV overhead equipments and fabrication of cantilever assembly of

different size & tubes including catenary, contact, dropper, cut in insulator & jumper wires. The

price shall also cover erection of all components and wires / conductors including contact wire,

catenary wire, cut in insulator droppers, jumpers and terminating wire, if any but excluding small

part steel work if any. The price shall also include erection of structure identification

plates/number plates with bolt & nut with GI fasteners and also include replacing/attending the

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Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

damaged /bent/faded plates by the contractor with the cost of cleaning & painting the setting

distance of mast or structures.

It cover erection of 25kV caution boards, 25 kV caution notice board and warning board in Hindi

& English language wherever required with mild steel galvanized clamps, required washers and

bolts & nuts etc. The price shall include GI fasteners with GI fixtures for erection of enameled

number plates, contact height, rail level and location of emergency sockets on mast / structures.

No additional payment will be made for manual stringing of conductor viz. catenary, contact

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

xxv. Erection of Catenary wire splicing or Contact wire splicing.:

The Checking and maintenance against this work shall be carried out in line with Maintenance

Manual/Approved drawings (As Build Drawings) /Specifications of BRCLs with its latest

correction slips if any as per instruction of BRCL representative.

The Joint Report/Maintenance sheets to be signed by Engineer in-charge and Contractor’s

representative which will be submitted by contractor to BRCL centralized office.

xxvi. Replacement / Re-erection of various types of insulators:

Any insulator found defective or broken shall be replaced under this work. The price shall cover

erection of insulators of various types with all components required for the insulators assembly

including small parts steel work with bolts & nuts etc. as per the relevant drawing.

4.2 The detailed scope of work is as under :-

4.2.1 25kV OHE installations maintenance schedule:-

1. Cantilever: (As per ACTM)

i. Check rail level and setting distance against markings on the masts and entries in the

Register. Variation above 30mm in setting distance and 20mm in rail level should be

notified for correction. Variations, even within the above limits, should not be

permitted if the Schedule of Dimensions are infringed.

ii. Check all tightness of bolts, nuts and check nuts and pins.

iii. Check all galvanized pipes and fittings. Where galvanization is found to be chipped

off, the fitting of pipe should be replaced. Minor chippings may be repaired using

'cold galvanizing paint'.

iv. Examine register arm and all hooks and fittings for cracks. Check for cracks on steady

v. Clean all insulators and carefully check as per approved drawing.

vi. Check and adjust heights and staggers on the basis of setting distance and rail level

marked. Close coordination with track works is required for keeping the permanent

way at the correct location.

vii. Check carefully condition of contact and catenary wires, particularly for kinks and

twists in contact wire and broken strands of catenary wire. Any stranded conductor

(catenary wire, negative feeder wire, aerial earth wire etc.) should be spliced if more

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than 20 per cent of the strands are broken.

viii. Check droppers and tighten bolts wherever required.

ix. Clean insulators and replace defective insulators as per approved maintenance plan.

x. Check staggers carefully on Tangent and Curved lines.

xi. Check and ensure exact Encumbrance and steady clearance as per site.

xii. Check kinks and twist on contact wire and removed.

xiii. Check all bolts, nuts, check nuts, pins etc.

xiv. Checking of RRA clamps and contact wire at double cantilevers.

xv. Miscellaneous, if any.

2. Turn Outs & Cross overs: (As per ACTM)

a. With OHE Inspection Car running on main line check up if pantograph glides

smoothly under the loop line OHE.

b. With OHE Inspection Car running on loop line check up if pantograph glides

smoothly under the main line OHE.

c. Check stagger of both the OHEs at turn outs. (It shall not normally exceed

d. Check that the main line OHE of overlap type turn out is about 50mm below

that of the turnout OHE.

e. Checkup cross contact bar, if any, for displacement and distortion.

f. Check up for hit marks, if any.

g. Checkup rail level and setting of the obligatory mast.

h. Check up for hard spots near rigid droppers, if any.

i. Miscellaneous, if any.

3. Isolators: (As per ACTM)

a. Check number plates for cleanliness and security.

b. Check correctness of operation, alignment of contacts and arcing horns.

c. Check earth continuity where applicable.

d. Lubricate moving parts and locks.

e. Check interlocks where provided.

f. Check that the distance between male and female contacts in open position

as per drawing depending upon the type of isolator.

g. Miscellaneous, if any.

4. Section Insulators: (As per ACTM)

a. Replace defective insulators as per maintenance manual.

b. Check runners for flash-marks, hit marks and proper adjustment,

c. Check for excessive contact wire wear near anchor clamps,

d. Check the level of the assembly and adjust if necessary,

e. Tighten PG clamps of droppers and stiffeners.

f. Miscellaneous, if any

5. Overlaps: (As per ACTM)

a) Check height and stagger of OHE in the overlap section.

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b) Check whether the lifting of out-of-run OHE is correct.

c) Check that parallel running of contact wires in the overlap for a minimum 2m in

the panto sweep region.

d) Miscellaneous, if any.

6. ATDs: (As per ACTM)

Regulating Equipment:

a) Check 'X' and 'Y' dimensions in the case of pulley block type equipment against

prescribed values for the temperature at the time of checking. Make use of turn-

buckles to adjust as required.

b) Check that the compensating plate is vertical. If not, adjust as required.

c) Lubricate pulleys and other moving parts.

d) Check if 20rnm wide bands in black colour are painted on the mast to indicate

upper and lower limits of movement of counter weight.

e) Check condition of stainless steel wire rope for any signs of corrosion and

breakage of strands.

f) Ensure the availability of correct length sleeves, if not available same are to be

g) Miscellaneous, if any.

7. Insulators: (As per ACTM)

Checking the insulators at regular intervals as per maintenance manual and approved

8. Jumpers: (As per ACTM)

All kinds of Jumpers with broken strands should be invariably replaced as per

maintenance manual and approved drawings. Broken strands are most likely at the point

of entry into PG clamps, possibly due to sharp edges in the clamp. PG clamps

should have properly rounded off edges to prevent the cutting of strands. The clamps

should be checked for signs of overheating and proper tightness.

9. Splice: (As per ACTM)

The splice in OHE becomes necessary when a small length requires replacement

as a result of excessive wear or restoration after breakdown as per maintenance

The main points requiring attention during inspection of splice fittings are :

1. Careful examination for cracks or other casting defects or abnormalities.

2. In case of catenary splice fitting tightness of the right-hand and left-hand joint sockets.

3. check to see if any slipping of the ends of two contact wires has taken place. When

through the top window, there should be no gap between the two contact wire ends.

4. Tightness of the stainless steel studs.

Note : Contact wire splices should not be re-used.

10. Leaning mast: (As per ACTM)

Masts which appear to be out-of-plumb should be checked with a plumb bob. Since the

normal height of the contact wire is 7.57m above rail level, the extent of deflection of the

masts at this height would be measured by conventional method and If the mast is out-

of-plumb, by more than 3cm upto 5cm, it should be kept under watch after making sure

that there is enough earthwork all-round.

During patrolling and inspection, make a particular check of the condition of earthwork

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around foundations of masts on embankments. If the earthwork has been or is likely to

be eroded away, same shall be strengthened.

Note: To eliminate excess/abnormal leaning mast suitable foundation to be cast and new

mast to be provided.

11. Foot patrolling: (As per ACTM)

I. The object of foot-patrolling is to make visual inspection of every part of the OHE

(including feeder line) so that any defects and abnormalities noticed are recorded and

reported to the the maintenance gangs for attention.

II. The engaged staff on foot-patrol should be equipped with signal flags, an emergency

telephone instrument and essential tools required for attending to defects on the spot

e.g., spanners for tightening bond connections.

III. The staff/labour on patrol duty should particularly look for the following :

(a) Damaged insulators.

(b) Displaced fittings and droppers.

(c) Excessive sagging or hogging of contact wire.

(d) Whether equalizing plate is tilted.

(e) Free movement of auto-tensioning device and position of with counterweight

reference to upper and lower limits of movement marked on the mast.

(f) Presence of protective screens, caution and warning boards and ant climbing

(g) Structural soundness of height gauges at level crossings.

(h) Bird-nests and pieces of stray wire likely to cause short circuits and branches of

trees likely to infringe the OHE;

(i) Defective bonds and earth connections;

(j) Any obstructions including tree branches in the way of free movement of

pantograph and trains;

(j) Signs of heavy sparking when trains pass;

(k) Isolators blades being fully in and for signs of sparking or overheating of isolator

as also condition of locks;

(l) General condition of switching stations en-route;

(m) Tilting of masts especially on high banks and masts with sand-core foundations;

(n) Number plates.

(o) Any other abnormal/unusual situation.

(p) Miscellaneous, if any.

12. Anti-Creep: (As per ACTM)

i. Check the tightness of suspension clamps bolts.

ii. Check the healthiness of double suspension clamps.

iii. Ensure availability of every part.

iv. Miscellaneous, if any.

13. OHE Conductors by Tower car: (As per ACTM)

i. Ensure smooth passage of pantograph.

ii. Recording of contact wire height and staggers, and adjust to be done if required.

iii. Checking and tightening of all kinds of PG clamp available. Contact & Catenary

splices are to be provided if required.

iv. Contact & Catenary splices are to be provided if required.

v. Checking of in span droppers and if found no load taken are to replaced.

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Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

vi. Replacement of catenary and dropper clips if required.

vii. Miscellaneous, if any.

14. Rail level and setting distance: (As per ACTM)

During periodical checking rail level and setting distance should be found out against

the GPS Coordinates as per executed works and the same shall be rectified by the

concerned party.

15. Checking and Maintenance of Portal Booms: (As per ACTM)

Check all steel parts and remove rust, if any, from painted steel works. Rusted portions,

after cleaning must be given two coats of Zinc chromate premier followed by

Aluminum paint.

4.2.2 Maintenance Schedule of Power Supply Installations(PSI):-

FORTNIGHTLY SCHEDULE:-

a. Battery & Battery Charger (As per ACTM)

Sl. Item Inspection And Work to be Carried Out Remarks

1. Specific Check & record the specific gravity of each cell. At

gravity 27ºC, 1210 in charged condition and

1150 means discharged condition.

2. Distilled Check the level of electrolyte of the cells. Top up to

water the maximum mark, if required.

3. Temperature Check & record the temperature of each cell.

4. Sulphation Check & connectors required. clean and

Sulphation on apply petroleum terminal jelly, if any

5. Condition of Check & clean physical condition such as cracks,

Plate distortions and accumulation of whitish deposit on

+ve plates. Replace cell, if required.

6. Cell voltage Check & record the voltage of each cell, it should be

in the range of 2.0V to 2.2V.

7. Total voltage Check & record the total voltage of battery, it should

not be less than 110 Volts.

8. Vent plugs Check for clear passage of gases. If hole is blocked,

9. Sedimentation Check the cells for undue sedimentation and any

and any internal damage. If observed, clean it. If damage can

internal not be attended, replace the cell.

10. Inter cell Check & clean with dry cloth. Replace defective

connections nuts, bolts & washers.

11. Battery charger Check smooth operation of all switches of battery

charger. Note the charging rate and AC & DC

12. Battery room Clean the room and ensure proper ventilation.

13. Miscellaneous, if any.

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Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

MONTHLY SCHEDULE :-

i. General Works on SSP & SP (As per ACTM)

Sl. Item Inspection And Work to be Carried Out Remarks

1. General Check surface of the roadway, proper drainage,

cleanliness rail access and pathways in the substation.

Roadway and pathway should be firm and

sufficiently elevated to prevent water-logging and

proper drainage.

2. Vegetation Check & clean vegetation near and around

equipment in yard.

3. Tree and Check & trim tree branches likely to come in

branches the vicinity of live lines.

4. Caution, danger Check & clean the boards for damages,

board, shock availability and well secured, replace if any

treatment chart damage is observed.

5. Fire Check for expiry of fire extinguisher and first

extinguishers, aid box and refill with necessary medicines.

fire buckets and Fill up/replace sand in fire buckets, if required.

6. Structure and Check for any sinking or cracking and go

plant round the structural work for checking

foundations tightness of various bolts and nuts.

7. All indication Check loose connections, fuse indication etc.

lamps on Tighten the same and replace the fuse, if

control required.

8. State electricity Check & record meter reading, MD, variation

board meter in voltage, frequency and power factor and

readings important data parameters.

9. All jumpers Check visually for flash/spark

& other markson jumper, nuts & bolts. Tighten the

connections respective bi-metallic clamp/connections.

Replace, if required.

10. Discharge rod Check for cable strands broken and damages.

If strands 20% broken, replace the cable.

11. Miscellaneous, if any.

ii. 25 kV Double Pole/Single Pole Vacuum Circuit Breaker:-

Sl. Item Inspection And Work to be Carried Out Remarks

1. Surface of porcelain Check for damages, flash mark, chipping of

pole insulator. Replace, if required. Clean with

insulator unit dry cotton cloth for dirtiness.

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Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

Sl. Item Inspection And Work to be Carried Out Remarks

2. Magnetic actuator Check presence of dust, looseness of bolts

operating mechanism and distortion in the operating mechanism.

and Drive link Clean the same with dry cloth tighten the

assembly, if bolts and investigate the problem in

applicable mechanism & rectify.

3. Counter reading Check operation of counter and record

counter reading of CB:

- Before maintenance After maintenance

4. Mechanism box Open the cover, check & clean mechanism Clean &

box for condensation rain water, gasket of apply weather

door, dust and hinges. Arrest the reason and sealant

attend it. material as per

5. Heater, thermostat Check function of heater, thermostat &

& lamp lamp. If any defect, attend it.

6. Position of Check alignment and missing indicator

7. Control circuit Record operating voltage, check control

circuit wiring and all connections should

have proper lugs and ferule number in

8. Tripping Check & correct operation of tripping

mechanism Mechanism.

9. Shaft of Check visibility of red band on shaft of the

pole assembly pole assembly.

10. Auxiliary circuits Check the connections & function of

auxiliary control circuit.

11. Local/Remote Check the operation of breaker on local and

switch operation remote switch. Breaker should have open &

close on selected position.

12. Connections Check loose/overheating connections. Tight,

if found loose.

13. Earth connections Check & tight the earth connections &

& foundation bolts foundation bolts.

14. Condenser tripping Check the function of CTD for proper

device for CB, if operation. If defective, attend the same.

15. Anti pumping Check the function of APD for proper

device for CB operation. If defective, attend the same.

16. Interlocking Check the proper interlocking with isolator.

17. Miscellaneous, if any.

iii. 25 kV DOUBLE POLE MANUAL ISOLATOR: -

SN Item Inspection And Work to be Carried Out Remarks

1. Main contacts Check overheating and clean main contacts and

lightly wipe with petroleum jelly

2. Small parts Check all nuts, bolts, split pins for good

condition. Replace if rusted or defective.

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Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

SN Item Inspection And Work to be Carried Out Remarks

3. Simultaneous Check the simultaneous operation of blades for

operation of correct alignment. In case of any variation, adjust

blades (double it.

4. Locking Check the condition of locking arrangements to

arrangement the operating handle and provision of padlocks.

5. Arcing horn, if Check arcing horn for correct alignment &

provided working, if provided.

6. Earthing of Check earthing of operating handle with copper

Operating flexible wire.

7. D C Motor Check the working of DC Motor

8. Miscellaneous, if any.

iv. 25 kV Current Transformer:- (As per ACTM)

Type- Single phase, oil filled natural air cooled

SN Item Inspection And Work to be Carried Out Remarks

1. Surface of Check damages, flash mark, chipping of insulators.

porcelain pole Replace, if required. Clean with dry cotton cloth for

insulator unit dirtiness.

2. Terminal Check overheated/rusted terminal connectors.

connectors Replace, if any sign of overheating/rusted

3. Terminal bolts. Check tightness of terminal bolts, nuts & washers.

Nuts & washers Replace, if any sign of rusting/oxidation.

4. Oil level Check Oil level for leakage. Top up oil, if required

and arrest the leakage.

5. Earthing Check & tight the earth connections, if founds loose.

6. Arching horn, Check flash mark on horn tips

v. 42 kV/25 kV Lightening Arrester:- (As per ACTM)

SN Item Inspection And Work to be Carried Out Remarks

1. Visual inspection Check sign of overheating. If observed, find out

of lightning the reason and attend it.

2. Surface of Check damages, flash mark, chipping of

porcelain pole insulators. Replace, if required. Clean with dry

insulator unit cotton cloth for dirtiness.

3. Lightning Check & record the number of discharges of

counter, if lightening counter, if meter is provided.

4. Miscellaneous, if any.

vi. BATTERY CHARGER:- (As per ACTM)

SN Item Inspection And Work to be Carried Out Remark

1. Carry out following work in addition to fortnightly schedule

2. Charger Check & clean the charger outside and inside

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Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

3. Voltmeter & Check the proper function of voltmeter &

Ammeter ammeter.

4. Overheating Check any sign of overheating inside the

charger. Find out the reason and attend it.

5. Miscellaneous, if any.

vii. CONTROL AND RELAY PANEL:-(As per ACTM)

SN Item Inspection And Work to be Carried Out Remarks

1. Cleaning of Check and clean accumulated dust

panel externally & internally with dry cloth

2. Indicating Check all indicating and recording

and instrument are working normally

3. Relay Check & clean outer terminals of relay for

any abnormality

4. Cable Check & tighten all cable connections, if

connections found loose

5. Terminal Check & clean terminal board, cable

board damage and cable leads with dry cotton

cloth and attend the damage cable

6. Fuses Check all fuses for proper rating &

overheating, replace if necessary

7. Earthing Check & tight the earth connections. If

connections founds loose.

8. Doors Check doors & hinges for intactness

9. Holes in Check & plug the holes to avoid entry of

panel moisture and insects

10. Miscellaneous, if any.

QUARTERLY SCHEDULE: -

1. General Works on SSP & SP:-(As per ACTM)

SN Item Inspection And Work to be Carried Out Remark

1. Carry out following work in addition to monthly schedule

2. Bus bar, clamps & Check nut, bolt & washers for overheating.

connectors by Replace, if necessary.

2. Auxiliary Transformer (5 KVA & 10 KVA): - (As per ACTM)

Type- Double wound, single phase, oil immersed natural air cooled and step down

transformer for outdoor installation

SN Item Inspection And Work to be Carried Out Remarks

1. Visual Check any sign of oil leakage, overheating. If

inspection of observed, attend it.

2. Cleaning of Clean the transformer, conservator, bushing and

transformer tank externally with clean cotton cloth.

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Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

SN Item Inspection And Work to be Carried Out Remarks

3. Silica gel • Check the condition of silica gel. If color is

pink reactivate/replace.

• Check oil in the cup of breather. Top up

the oil in cup, if required.

4. Connection Check, clean & tight all connections of HT and

LT bushing terminals.

5. Oil level in Check & top up oil level in conservator with

conservator new filtered oil up to mark, if required.

6. AT enclosure Check & clean AT enclosure for vegetation and

other materials.

7. Condition of Check condition of pole mounted ICDP

pole mounted (MCCB) switch, control panel and its fuses.

ICDP(MCCB) Replace overheated lugs, fuses and tighten loose

switch, control connections.

panel and its Note: Use fuse wire 20 SWG for 34 Amp,

fuses SWG for 24 Amp

8. Caution board Check caution board and anti-climbing device

and anti- for availability and proper condition.

climbing device

9. Earthing Check & tight the earth connections, if found

connections loose.

10. Arcing horn Check flash mark on arcing horn. Attend, if Attend

HV busing flashover marks observed & check the arcing

11. Drop out (DO) Check the condition of DO fuse barrel and fuse

fuse element. Replace the breakage, over heated and

non-standard fuse wire, if any.

12. Miscellaneous, if any.

3. 25 kV Potential Transformer:-

SN Item Inspection And Work to be Carried Out Remarks

1. Inspection of Check oil leakage, chip or insulator broken and

PT any sign of overheating. If observed, attend it.

2. Terminal Check any overheating of terminals. Replace, if

found overheated.

3. Terminal bolts. Check & replace terminal bolts, nuts & washers,

Nuts & if any sign of rusting/oxidation is found.

4. Oil level Check the oil level in PT & top up with new oil BDV of oil

up to mark, if required & measure BDV of oil. more than

5. Fuse Check fuse and neutral link for proper rating and

tightness. Replace the fuse, if necessary

6. Earthing Check & tight the earth connections, if found

connections loose.

7. Miscellaneous, if any.

4. 25 kV Isolator Type– Double Pole:- (As per ACTM)

SN Item Inspection And Work to be Carried Out Remarks

1. Carry out following work in addition to monthly schedule

2. Door gasket Check weatherproof gasket and hinges for good

and hinges condition. Replace/repair, if damaged.

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Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

SN Item Inspection And Work to be Carried Out Remarks

3. Manual Check the operation manually in local and

operation remote, keeping the control door open. Observe

whether the mechanism and operating rod

functions smoothly without any rubbing or

4. Electrical Check the operation electrically in local and

operation remote, keeping the control door open. Observe

whether the mechanism and operating rod

functions smoothly without any rubbing or

5. Wiring Check & tight wiring connections for loose,

connection overheating or any defect.

6. Relays and Check & clean healthiness of relays, contactors

contactors and its contacts.

7. Heater Check working condition of heater, if defective,

8. Grease and Check & clean and apply grease and lubricate in

lubrication all moving parts.

9. Earthing Check & tight the earth connections, if found

connections loose.

10. Locking Check working of locking arrangement for

arrangement smooth functioning.

11. Miscellaneous, if any.

5. 42 kV/25 kV Lightening Arrester: - (As per ACTM)

SN Item Inspection And Work to be Carried Out Remarks

1. Carry out following work in addition to monthly schedule

2. Earthing Check & tight earthing terminal strip, tighten if

terminal & loose.

3. Guarding ring, Check guarding ring, connections, tighten, if

if provided loose

6. Battery Charger: - (As per ACTM)

SN Item Inspection And Work to be Carried Out Remarks

1. Carry out following work in addition to monthly schedule

2. Terminal Check the terminal connection on the disconnecting

connection link. Replace any overheating of terminal

connectors, if found overheated or rusted.

3. Earth terminals Check & tight the earth connections, if found

4. MCB Check visually for proper functioning and rating.

5. Three pin plug Check & replace overheating or defective three

with socket pin plug/socket.

6. Termination Check & tight all termination ends of the cable, if

ends of the loose.

7. Miscellaneous, if any.

7. AC/ DC Distribution Panel:- (As per ACTM)

SN Item Inspection And Work to be Carried Out Remarks

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Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

1. Distribution

Check & clean the panel outside and inside with

panel dry cloth.

2. Voltmeter Check function of voltmeter

3. Earth Check & tight earth termination points on both

terminals ends. Attend, if any deficiency observed.

4. MCB Check visually for proper functioning and rating

Measure & record the temperature at termination

points. If variation is more than 5 deg. With

points room temp, ensure the tightness.

6. LED Check & replace the defective LED with tested

7. Fuses Check all fuses for proper rating & overheating,

replace, if necessary

8. Holes in panel Check & plug the holes to avoid entry of moisture

9. Miscellaneous, if any.

HALF YEARLY SCHEDULE:-

a. General Works on SSP & SP :- (As per ACTM)

SN Item Inspection And Work to be Carried Out Remarks

1. Carry out following work in addition to monthly and quarterly schedule

2. Fencing Inspect all around switching station to observe any

abnormality. If seen, attend the same.

3. Door and Check hinges of all doors and bonding between

bonding metal fencing panels and earth, lubricant the

between metal hinges of all doors. If bonding deficient in metal

fencing panels fencing panels and earth, attend it.

4. Boards Check and ensure proper painting of all caution,

danger board, shock treatment board, schematic

diagram, key box and other boards, if faded.

Replace or repaint again by enamel paint

5. Fire Inspect expiry date of fire extinguisher, fill

extinguisher, buckets with sand, Refill first aid boxes with

buckets, first necessary medicine with valid date of expiry.

6. Oil sump, if Check & clean oil sump for dirtiness

7. Miscellaneous, if any.

b. 25 kV Double Pole Vacuum Circuit Breaker:-

SN Item Inspection And Work to be Carried Remarks

1. Carry out following work in addition to monthly schedule

2. All the moving Check, clean & lubricate the gear, bearing Lubricate as per

part of the cum shaft rollers and latches annexure „VI‟

3. All circlip, split Check for availability and damages.

clip and dowel pin Replace, if any damages.

4. Spring stroke Measure & record spring stroke contact Minimum 4 mm

pressure. and max 5 mm.

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

SN Item Inspection And Work to be Carried Remarks

5. Contact wear Check contact wear mark. If green Change bottle or

indication indication is not visible under the bottle, contact

then contacts may be worn off. manufacturer/

6. Insulation Check & record IR value of pole unit as More than

Resistance of per OEM: MΩ

pole unit (when i. Top-Bottom

breaker in open ii. Top-Earth

position) iii. Bottom-Earth

Check with 2.5/5.0 KV megger.

7. Insulation Check & record continuity & IR value of IR More than

Resistance of pole pole unit as per OEM: 5000 MΩ

unit (when i. Top-Bottom- for continuity

breaker in open ii. Top & Bottom -Earth

position) Check with multimeter & 2.5/5 KV

8. Insulation Check & record IR value of: i. Motor- more

Resistance i. Motor than 2 MΩ

of ii. Closing coil ii. Closing coil-

i. Motor iii. Tripping coil More than

ii. Closing coil iv. AC wiring & DC wiring MΩ

iii. Tripping coil Check with 500 V megger iii. Tripping coil-

iv. AC&DC wiring More than

iv. AC wiring &

9. Motor, if Check carbon brushes & clean

applicable commutator. Replace carbon brushes, if

10. Top cover Check sealing of top cover for any

moisture trapping.

11. Wipe & travel Measure & record the wipe & travel

measurement measurement as per OEM manual.

c. Auxiliary Transformer (As per ACTM)

TYPE- Double wound, single phase, oil immersed natural air cooled and step down

transformer for outdoor installation

SN Item Inspection And Work to be Carried Remarks

1. Carry out following work in addition to quarterly schedule

2. BDV oil Take sample of oil from bottom of tank BDV more than

and check the BDV of oil with BDV kV (with 2.5 mm

tester. spindle gap)

3. Additional Check for any flash mark on arching horn Maintain gap

arching horn and measure the gap of aching horns. mm (min) & record.

4. Measure & record the Insulation Resistance between

(i) HV-Earth 200 M ohm. Minimum (use 2.5 KV megger)

(ii) HV-LV 200 M ohm. Minimum (use 2.5 KV megger)

(iii) LV-Earth 2 M ohm. Minimum (use 500 KV megger)

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

SN Item Inspection And Work to be Carried Remarks

5. Earth Check earth connections, measure & Not more than

resistance record the earth resistance by earth tester. 10 ohm.

6. LT cable Check & replace damage, overheating of 2 M ohm min. at

wires, lugs etc. of LT cable. Measure & Temperature.

record IR value of cable:

i. Between AT to ICDP (MCCB) switch.

ii. Between ICDP (MCCB) switch to

control panel by 500 V megger.

7. Miscellaneous, if any.

h) 25 kV Potential Transformer

SN Item Inspection And Work to be Carried Remarks

1. Carry out following work in addition to quarterly schedule

2. Measure Insulation Resistance between

(i) HV-Earth, if 200 M ohm. Minimum (use 2.5 KV megger)

(ii) HV-LV 200 M ohm. Minimum (use 2.5 KV megger)

(iii) LV-Earth 2 M ohm. Minimum (use 500 KV megger)

3. Rod gap, if Check & record rod gap setting

4. Miscellaneous, if any.

i) 25 kV Current Transformer (As per ACTM)

Type- Single phase, oil filled natural air cooled.

SN Item Inspection And Work to be Carried Out Remarks

1. Carry out following work in addition to monthly schedule

2. Earth link Check & tight earth link in secondary box.

3. Measure Insulation Resistance between:

(i) HV-Earth i. 2000 MΩ min. for 220/132 kV (use 2.5 kV megger)

ii. 200 MΩ min. for 25 kV (use 2.5 kV megger)

HV-LV i. 2000 MΩ min. for 220/132 kV (use 2.5 kV megger)

ii. 200 MΩ min. for 25 kV (use 2.5 kV megger)

LV-Earth i. 200 MΩ Min. for 220/132 kV (use 2.5 kV megger)

ii. 2 MΩ min. for 25 kV (use 500 V megger)

4. Fuses Check fuse for proper rating & overheating,

replace, if necessary.

5. Arching horn, Check arching horn for flash mark and

if provided measure the gap of arching horns.

6. Miscellaneous, if any.

j) 25 KV Double Pole Manual Isolator (As per ACTM)

SN Item Inspection And Work to be Carried Out Remark

1. Carry out following work in addition to quarterly schedule

2. Clearance of Check, measure & record the distance between Minimum

blades in open male and female contacts in fully open 500mm

condition position.

3. Electrical Check the isolator for smooth operation and

operation correct alignment of male and female contacts.

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

4. Alignment of Check the correct alignment of isolator for its

isolator firm grip, while isolator is in closed condition.

5. Blade tips an Check blade tips for overheating and contact

contact fingers and apply petroleum jelly on the contact

fingers surface.

6. Earthing of Check earthing of operating handle with copper Intact

Operating flexible wire.

7. Miscellaneous, if any.

k) 42 kV Lightening Arrester (As per ACTM)

SN Item Inspection And Work to be Carried Out Remarks

1. Carry out following work in addition to monthly & quarterly schedule

2. Leakage current, Measure & record of leakage current Less than

if monitor Micro Amps

3. Miscellaneous, if any.

l) Control and Relay Panel (As per ACTM)

SN Item Inspection And Work to be Carried Out Remarks

1. Carry out following work in addition to monthly schedule

2. Indication and Check all indication and recording instrument

recording for healthiness. Replace if defective.

3. Relay Check & clean outer terminals of relay

4. Door gasket & Check & replace gasket for damages. Replace

hinges with new, if necessary

5. All Check all connections. Tighten, if found loose.

6. Miscellaneous, if any.

m) Earthing & Bonding (As per ACTM)

SN Item Inspection And Work to be Carried Out Remarks

1. Bonding & earth Check physical soundness & tightness of

connection with bonding & earth connection with structure,

structure Lightning arrestor and electrical equipment

inter panel connections.

2. Earth resistance of Measure & record the earth resistance of

electrical electrical equipment body, fencing,

equipment body, structures by earth tester.

3. Shielding wire Check termination of shielding wire

condition and bonding with structures.

4. Earth resistance Measure & record the earth resistance of

of each electrode each electrode after disconnecting it from

after disconnection common earth system by earth tester.

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

SN Item Inspection And Work to be Carried Out Remarks

5. Combined earth Measure & record the earth resistance of For TSS <

resistance of combined electrode without disconnecting it 0.5 ohm and

TSS/SP/SSP with from common earth system by earth SP and SSP

rail tester. <2.0 ohm

6. Miscellaneous, if any.

o. Battery Charger (As per ACTM)

SN Item Inspection And Work to be Carried Out Remarks

1. Carry out following work in addition to monthly & quarterly schedule

2. Cleaning Check and clean battery charger from outside

and inside with soft wire brush.

3. i. Rectifier Check & tight connection of all terminal

ii. Coarse, connectors and working:

fine/ control i. Rectifier,

switch, ii. Coarse/fine control switch

iii. Trickle/Boo iii. Trickle/Boost change over switch

4. Miscellaneous, if any.

Note: In case battery charger is of SMPS type, OEM‟s manual may be referred to

for the scheduled maintenance.

p. AC/DC Distribution Panel (As per ACTM)

SN Item Inspection And Work to be Carried Out Remarks

1. Carry out following work in addition to quarterly schedule

2. Panel Check & clean the panel inside and outside by

soft wire brush.

3. MCB, rotary Check & clean for smooth operation &

switches working without obstruction

4. Tightness Check & tight cable termination of MCBs,

rotary switch and bus bar

5. Miscellaneous, if any.

5.0 TIME SCHEDULE

5.1. TIME OF START AND COMPLETION

1. The completion period for said maintenance work is 12 (Twelve) months from commencement

2. The Contractor shall be expected to mobilize and commence supply of maintenance services on

immediately after receipt of order LOA.

3. If the Contractor fails to start the awarded work within 15 days from receipt of LOA, BRCL

shall without prejudice to any other right or remedy, be at liberty to forfeit the full Earnest Money

Deposit and retention money along with Performance Guarantee of the Contractor.

6.0 Engineering Organization

The Tenderer shall have adequate Engineering Organization required for the execution of the

tendered work. The Tenderer shall submit the documents with regard to list of total personnel

available and proposed to be engaged for the subject work in the Performa enclosed.

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

(i) Minimum gang size:

The Contractor should have minimum one gang consisting of the following staff for up

to 42.780 TKM of OHE.

(a) One Supervisor In-charge: He should have minimum qualification & experience as

details given in table under Para 6.1(a) below.

(b) One Asst.Supervisor: He should have minimum qualification & experience as details

given in table under Para 6.1(a) below.

(c) Four Technicians/Fitters (Skilled): They should have minimum qualification &

experience as details given in table under Para 6.1(a) below.

(d) Four Helpers (Un-Skilled): They should have minimum qualification & experience

as details given in table under Para 6.1(a) below.

(e) Two Electrician (Skilled): They should have minimum qualification & experience as

details given in table under Para 6.1(a) below.

Note: In case the deployed Supervisor will take leave or leaving his head quarters, contractor

in position to deploy another employee having equivalent educational & experienced

as “Supervisor” for the work. At no time the gang shall be permitted to work at site

without Contractor’s supervisor. The maintenance shall be supervised by BRCL

Supervisor and his instructions shall be followed as per maintenance manual.

(ii) Suitable reliever:

Since OHE maintenance work will be on all days the contractor should arrange necessary

relief to the personnel working as per the labour laws from time to time for which no

additional payment will be made by the BRCL. Each gang should work under the instruction

of railway/BRCL supervisor. If performance of any Contractor’s staff is not found upto the

mark, he should be replaced by suitable reliever within a week. If the staff is not replaced

should be treated as absent and penalty should be imposed as per special conditions of

(iii) Provisions of Payments of Wages Act :

The contractor shall comply with the provisions of the payment of wages Act 1936 with its

latest amendments if any and the rules made there under in respect of all employees directly

or through petty contractors or sub-contractors employed by him in the works.

(iv) Any dispute regarding labour deployment as per LABOUR ACT i.e. payment, weekly rest,

extra work, leave, medical benefit, VDA or any other claim of deployed labour should be

set right by the contractor. BRCL will not responsible for the same.

6.1) Qualification of the contractor’s Personnel for 25 kV OHE Maintenance work

(a) Contractor is required to deploy Supervisors, Technicians and Helpers round the

clock, for all maintenance and restoration of 25kV OHE Breakdown works. The

contractor shall ensure the required minimum educational qualifications & experience

for his deployed Supervisors, Technicians and Helpers as tabulated below:

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

EDUCATIONAL QUALIFICATION

Staff Qualification: Following stipulation are made:-

Supervisor staff: The supervisory staff posted by the contractor should at least be Diploma with

3 years of relevant experience and Degree holder with minimum 1 years of experience in

electrical Engineering discipline OR should have worked at the supervisory level (SSE/JE of

OHE/PSI/RC) as relevant in Railway or retired person from Railway with relevant experience.

Technician: The technician posted by the contractor should at least be ITI holder in electrical

OR should have worked as OHE/PSI technician in Railway.

Other staff: All other staff deployed by the contractor for carrying out schedule maintenance of

OHE/PSI Depot Line should at least be High school pass.

1.Photostate copies above educational qualification Certificates shall be attested by any Gazetted

Rank officer in Central /State Governments.

2.The certificate of experience shall be countersigned by tender signing authority of the subject

(b) Training to the contractor’s personnel:

All the personnel desired to be deputed for this work including supervisors have to undergo a

scrutinizing test conducted by authorized representative of BRCL. Candidates found suitable

shall be issued “competency certificate” by authorized representative of BRCL and they will

be finally put on job. The suitable candidates will be given an Identity card and a competency

certificate valid for the period of currency of contract which they have to keep with them

while on duty and for their movements in the BRCL work spots.

c) Police verification:

d) Competency Certificate for 25kV Isolators (SP/DP) with or without Earthing Heel:

The Contractor’s personnel who are found to be qualified and suitable in the scrutiny by

authorized representative of BRCL shall only be allowed to work. All the Supervisory Staff

& Technicians of the contractors shall attend to the nominated officer of BRCL to take the

counseling & training to operate 25 kV Isolators (SP/DP) with or without Earthing Heel. The

competent staff shall be given a “Competency Certificate for 25kV Isolators” by the above

nominated officer and it shall be carried by such staff while on duty on subject section.

e) Commencement of O.H.E Maintenance Contract at field:

The contractor shall commence OHE maintenance work at field within 15 days from issue

date of Letter of Acceptance and obtain a letter from BRCL of respective division duly stating

actual date of commencement of subject OHE maintenance work. Accordingly the completion

period of contract (Twelve months) will be reckoned from date of commencement of work.

f) Subletting of Contract: The contractor shall not assign/sublet the contract in the interest

therein or the part thereof to any other party or partner(s) without the consent of the BRCL.

g) Photo Identity Cards ,Uniform & PPE equipments to the Contractor Staff Deployed:

The deployed staff should be taken on duty after approval of BRCL and necessary photo

identity cards of the staff deployed shall be issued by the contractor duly attested by the

BRCL. The Contractor shall submit a list of suitable persons to be deployed for subject OHE

Maintenance work.

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

The personnel who are found to be qualified and suitable in the scrutiny by representative of

CEO of the respective division shall only be allowed to work. However, the contractor shall

be solely responsible for the conduct of the personnel deputed by him for the work.

The contractor shall arrange Identity cards valid only for a period of currency of contract for

the suitable persons whom they have to keep with them while on duty and for their movements

in the BRCL work spots.

The age of the Contractor’s personnel deputed for duty should be more than 18 years and less

than 58 years as on date of commencement of work.

UNIFORM: Orange colour dungaree / allover with Retro reflective bond of min 2” width to

be provided. Contractor will ensure minimum 3 uniforms for staff so that the staff are always

in their protective uniform at work. The uniform shall bear Logo & Name of the Contracting

The Contractor’s staff shall not carry or display or exhibit any kind of advertisement on his

person at BRCL/Railway premises.

The Contractor’s personnel should have knowledge of Local language/ Hindi / English for

speaking /writing.

The Contractor’s personnel should not carry any unauthorized/dangerous/explosives in the

complex and should not consume alcohol/intoxicating drugs etc. during duty hours.

These staff should reside close to the Contractor’s Depot for easy approach during

emergencies. Residential addresses and phone numbers of specified staff should be made

available with Traction Power Control and relevant OHE depot.

The BRCL reserves the right to ask the contractor to remove any Contractor’s personnel from

duty without assigning any reason whatsoever. The decision of BRCL‟s Engineer- in-charge

will be final and binding on the contractor.

Any changes in the list shall be done with prior approval of Railway authority.

6.2 Safety during O.H.E Maintenance work at field:

The contractor shall ensure the safety of all the staff provided for maintenance of 25kV

OHE. In case of any injury or accident the contractor is liable for their compensation,

BRCL will not take any responsibility to the Contractor’s provided labour.

(a) The contractor should maintain safety belts to his staff those authorised to work on

the OHE, shockproof safety shoes, raincoats and helmets etc. to all his site staff and

two red banner flags, two sets of hand flags should be maintained with each gang at

(b) Communication facilities (cell phones) shall be for all the technicians and supervisors

(c) While working in normal maintenance, if any breakdown occurs in the section, the

maintenance staff should be diverted to breakdown site immediately as per the

direction of BRCL‟s representative.

(d) If any unusual occurrence/Breakdown taken place the Contractor’s staff should reach

the breakdown vehicle within 30 minutes in day time and 45 minutes at night time

after receipt of the information from purchaser’s representative and to report the

purchaser’s representative. The time of receipt of information should be recorded

before railway representative and the call book memo should be jointly signed by the

gang supervisor and BRCL‟s representative before leaving to the breakdown site. In

all such cases contractor should ensure full strength staff before leaving for the

breakdown site.

(e) Contractor shall provide for transportation of his staff by road/train for foot patrolling

/ AT fuse replacement/foreign body removal/any other activities specified by BRCL‟s

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

representative.

(f) The contractor shall be in position for arranging immediately attention of the defects

noticed during various inspections for normal / emergency power block.

(g) The arrangement for the stay of the Contractor’s staff shall be made by the contractor

at his own cost.

(h) Safety precautions to be followed as per safety plan/ maintenance manual.

(i) The contractor shall have to take all precautions to prevent possible electrical

accidents due to proximity of adjacent live OHE always in live condition, unless

otherwise a power block is granted on the adjacent line. The contractor shall also take

all precautions to protect his staff working on the line against traffic (running of trains)

on the working lines/adjacent lines.

6.3 Progress Monitoring Of Maintenance Schedule:

Progress of One TKM of maintenance shall cover all the equipment uniformly.

Completion of total TKM of a particular depot/section should ensure completion of

maintenance of all the pertaining equipment.

6.4 Contractor Vehicles:

The contractor shall maintain Pickup not older than 3 years from date of LOA in good

working condition along with driver round the clock for all maintenance and breakdown

needs. Tools, plants, light weight ladder trolley and OHE spares as laid down by BRCL

shall be maintained in the vehicle. Condition of vehicle and its daily movement shall be

maintained with TPC log sheet. One motorcycle should also provide for quick mobility of

staff to the breakdown locations. All the vehicles provided shall be less than 3 years old.

All kinds of repairs/maintenance costs, charges of fuels, oil, lubricant, mobile phone

charges, fee towards licences/registration taxes, challans, salary/overtime of the driver,

insurance premium etc. are responsibility of the contractor and shall be borne by the

contractor all along the contract duration,

6.5 Tower Wagon:

For carrying out maintenance and other works on Section Insulators, cross-over/ Turn-

outs, Overlaps, attending spark locations, staggers, etc. Tower Wagon will be

arranged by BRCL to the extent of requirement.

6.6 POWER BLOCKS AND PERMITS-TO-WORK:

Obtaining “Power Block, Permit-To-Work” and “Restoration of Supply” after a Permit-

To-Work is returned shall be carried out by the 'Authorized BRCL Section

representative’ only with its latest correction slips if any. Contractor Supervisor shall not

permitted to do the above duties.

i. Availability of power block is dependent on traffic conditions and other operational

exigencies. Hence, contractor should be prepared to mobilize staff for maintenance any

time during day / night time upon one hour advance intimation from BRCL to ensure

there is no shortfall in availability & utilization of power block.

ii. Power blocks are premium hours permitted by regulating trains. Hence, optimum

utilization requires full deployment of manpower.

iii. If work is to be carried out by contractor representative on or adjacent to any part of

the electrical equipment such work shall not commence until the person in-charge of

the work is in possession of a written permit-to-work in the prescribed form issued to

him by an 'Authorized BRCL Person‟.

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

iv. Such permits-to-work in the prescribed form shall only be issued by an 'Authorized

BRCL Person‟ of the Electric Traction Branch not below the rank of an executive.

v. The permit-to-work shall first be taken from TPC by an 'Authorized BRCL Person‟ n

who shall ensure earthing the electrical equipment specified and hand over a

permit-to-work card to the person in-charge of the work getting an acknowledgment

on the other copy. A duplicate copy of every permit-to-work card shall be retained in

the personal possession of the 'Authorized BRCL Person‟ who issued it.

vi. On completion of the work and when all men and materials have been withdrawn from

the electric equipment and its vicinity, the person in-charge of the working party shall

cancel his permit-to-work card and return it to the 'Authorized BRCL Person‟ who

issued it. The 'Authorized BRCL Person‟ shall in turn issue a message to TPC to cancel

permit-to-work.

6.7 Knowledge of Rules and Sectioning:

1. It is very important for every contractor Supervisor who has occasion to ask for

power block to know the correct method of identifying and describing any section

of the OHE where shutdown is required. He should have with him the up to-date

Station Working Rule Diagram for the section, showing all relevant particulars

such as station names, position of all isolators, interrupters, circuit breakers, "up"

and "down" tracks, cross- over section insulators, sectors, sub- sectors and

elementary section numbers.

2. All contract staff shall be fully conversant with the "Rules & Safety Procedures”

while working on TRD installations as laid down in maintenance manuals.

3. Competency certificates for working in 25kV electrified areas will be issued by

BRCL as per the scope of work.

4. Safety precautions to be followed as per safety/maintenance manual.

6.8 Maintenance of schedules registers, records and forms:

(a) The contractor shall maintain records of maintenance, inspections, special checks,

other works, etc., in the standard format of registers, records, and schedule forms

as per the guide lines of circulated time to time. Vital OHE parameters recorded

during maintenance shall be updated in the records, registers, forms for review of

maintenance performance, remedial measures and further action plan to achieve

high reliability.

(b) Each two copies of Drawings such as LOP, SED, Operation & Maintenance

Manual and As build documents etc. of agreement work will be spared by BRCL

(c) List of maintenance registers and forms to be maintained along with Joint

procedure orders issued by BRCL on time to time.

6.9 BREAKDOWN GANGS:

(a) Accidents and breakdowns involving traction installations and electric rolling- stock

should normally be attended to by the nominated contract gangs themselves. It is,

however, essential that the contractor shall maintain adequate number of

experienced staff comprising Technician, Helpers and Supervisors, housed close to

HQ. In electrified suburban sections, however, 'breakdown gangs' of adequate

strength may be located at selected points to deal promptly with OHE failures,

particularly during the hours of peak traffic.

The breakdown gang comprising supervisory staff, technicians, helpers, etc., shall

be fully aware of different skills required to tackle OHE breakdowns of various

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

(b) Summoning of Emergency Staff: To enable the TPC to summon breakdown

staff as required, a register showing the residential addresses with phone numbers

of specified staff of the contract gang those residing close to depots/railway stations,

shall be maintained depot-wise/station-wise by TPC.

(c) Importance of Expeditious Repairs: Every breakdown of OHE, even if minor in

nature, should be attended to urgently as it generally interferes with traffic. Since

electrified lines carry a high density of traffic, the effect on traffic will be quite

severe if restoration is not arranged expeditiously.

(d) Detailed Assessment By The First Supervisor Reaching Site: The first

Supervisor / staff reaching the site of the breakdown should make a quick

assessment of the extent of damage and the time required for restoration. He will

ascertain from TPC the details of break-down gangs and equipment directed to the

site and if the circumstances warrant, ask for additional gangs and breakdown

equipment to be sent to the site. On receipt of these details, TPC should arrange for

additional gangs and equipment to be sent to the site expeditiously. In the

meanwhile, isolation and repair works should be started at site.

6.10 Power Block Working – Protection Of Men Working:

(i) BRCL will arrange only power block for the works related to power block depending

on the traffic and other conditions. The contractor shall ensure the removal of men and

material before cancellation of power block. The contractor shall have to take full

advantage of available power block by employing adequate staff for getting the

maximum possible work done during the available block period. For adhering to target

date of completion, the contractor may have to work during night time under power

block for which the contractor is not entitled for any additional payments.

(ii) The contractor shall take all precautions necessary to protect staff working under him.

The contractor shall treat all other lines live except the line under Power block. He

should ensure execution of work under the supervision of a competent person to carry

out the work in electrified areas. Unless the adjacent lines are also under power block,

voltage and currents will be induced in the line under power block. To protect against

these induced voltages and currents, earth discharge rods are to be provided. Care

should be taken by the contractor that these discharge rods are intact and not disturbed

by his staff. He shall also ensure that none of the staff working under him shall

work/reach beyond safe working limits

(iii) Under all conditions the contractor shall have to arrange protection of his staff against

traffic. He shall have to also take all necessary precautions to guard against any

possible obstructions to traffic during working by providing necessary staff while

erection/dismantling of structures, coverage of excavated foundation pits with sand

filled bags to keep free of stacked materials from obstructions to traffic etc.,

(iv) At the end of each power block work the contractor shall ensure removal of all men

and material and no work inclusive of OHE should be left out in a state of obstruction

to running of trains and the OHE should be made fit for electric traffic, failing which

BRCL will remove such obstructions and the Contractor will be liable to pay cost of

(v) If the contractor fails to execute and to work within the time of power block granted,

BRCL shall be at liberty to take action and recover penalty for availing additional

power block in accordance with standard practice of the BRCL. The contractor shall

in consultation with the - BRCL submit a weekly power block programmed for work,

7 days in advance of the commencement of work.

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

7.0 Right To Alter The Scope of Work:

The Employer reserves the right “to alter the scope of work”.

7.1 The General conditions of Contract governing the performance of the works

covered by this tender are the “General conditions of Contract (July-2014) or latest” of

the Engineering Department of the BRCL as amended from time to time up to date.

A copy of the book-let incorporating the above “General Conditions of Contract

(July-2014)” may be perused in the Office of CEO of respective division.

7.2 If there is any conflict between “Special conditions” and “General conditions

of contract”, the conditions laid down in “Special conditions” will be sustained.

7.3 Inspection:

Quality of schedule maintenance and other works carried out by the contractor are

subject to periodical inspections by Purchaser’s Engineers of various levels as per the

schedules laid down by BRCL. Any shortfall in the quality of work shall be subject to

penalties/Recoveries as per prevailing conditions.

7.4 DEDUCTION OF INCOME TAX AT SOURCE:

In terms of new section 194-C inserted by the finance act 1972, in the income tax

1961, the BRCL shall at the time of arranging payments to the contractor for carrying

out any work (including supply of labour for carrying out any work) under the contract,

be entitled to deduct income tax at source on income comprised in the sum of each

7.5 DEDUCTION OF TAX AT SOURCE:

All statutory and govt. charges will be deducted at source in effect from time to time.

7.6 Legal Charges:

A fee of Rs. 200/- per legal document, like partnership deed or power of attorney

executed before or after the execution of the contract, will be recovered from the

contractor for obtaining legal Advice from Law Officer.

7.7 Completion of Work:

The contractor shall commence the work as specified in Para 2.5 of “Scope of the

work and Special conditions” and shall complete the work in all respects as

specified in tender details.

7.8 The BRCL attach utmost importance to the timely completion of the work on or

before the date contracted for. In this connection, the attention of the contractor is

specially invited to the clauses regarding 'Liquidated damages' and termination of

contract owing to default of contractor provided for in General Conditions of

(i) The successful bidder should give a performance guarantee in the form of irrevocable

bank guarantee amounting to 5% of the contract value. This should be furnished

after the letter of acceptance but before signing of the agreement and should be valid

as specified in the General condition of Contract.

(ii) Since it is only for manpower for 25kv OHE maintenance, the contractor shall

guarantee satisfactory working of the installation of 25kv OHE maintained by him

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

upto the satisfaction of engineer in charge. This being maintenance contract

warranty after completion period not applicable. During the period of guarantee

contractor shall keep available and attend to any defect and replace the

equipment/components resulting from defective erection or defects in the

equipment supplied by the contractor.

8.0 PRICES AND PAYMENT TERMS

8.1 The schedule of Items, rates and Quantities (BOQ) as given in Tender Document has

been priced by BRCL taking all aspects and conditions of work into proper

consideration and the unit rates arrived is given for information of the tenderers. The

tenderers are to quote their rates in figures as well as in words as a percentage

ABOVE, BELOW or AT PAR of each Schedule i.e. Schedule 1 (OHE Manpower)

and Schedule 2 (Break Down Vehicle) separately.

9.0 PAYMENT TERMS

9.1 The Contractor will have to maintain the log register in prescribed format duly

verified by BRCL site incharge. The billing will be done monthly at the end of every

month on production of bills by contractor. Payment will be made after verification

by BRCL representative. Complete details regarding GST registration number, PAN

No, Bank detail should be printed on Contractor’s Bill.

9.2 Taxes and Duties:-

Unless otherwise provided in the contract documents the contractor shall secure and

pay for all permits, Government fees and Licenses necessary for the execution and

completion of the works. The contractor shall pay all duties including excise duty,

sales tax, works contracts tax, local tax and other Government tax except service Tax/

GST. Any Violation in the legal provisions of taxes, duties, permit & fees, carried

out by the contractor and detected subsequently shall be the sole responsibility of

contractor and his legal heirs.

All the taxes & duties levied by the state & central Government & by the local bodies

shall be fully borne by the contractor & shall not be reimbursed to him on any account

unless otherwise specified in the tender. The tender shall be inclusive of all Taxes,

levies, octroi etc. Further BRCL shall not own any claim out of any increase in any

of the prevailing statuary duties, taxes, levies, octori etc. At the time of quoting /

tendering contractor should bear the above facts in mind.

9.3 Levy of services Tax/ GST: -

a. Services Tax/ GST, as admissible shall be paid extra as applicable on submission of

proof of depositing the same to the concerned Govt Authority. Any modification in

tax provision in future by Govt. will be binding on the contractor and BRCL with

immediate effect

b. Service Tax registration certificate/ GST Registration number should be provided by

the contractor to BRCL & registration number must be mentioned in each invoice.

9.4 MODE OF PAYMENT:

All payments to the Contractors shall be made through Electronic Clearing System

(ECS)/NEFT/RTGS.

10.0 Vehicle Insurance & Statuary Requirements

The vehicles used by contractor must be fully & comprehensively insured covering the

risk to the Driver & all passengers also. The insurance shall protect the contractor &

BRCL against all risk, claims for loss, injuries, disabilities, diseases and death of member

of public including BRCL persons and damage to the property of others arising from the

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use of motor vehicle during operation respective of the ownership of such vehicles.

Defense of Suit

If any action in court is brought by third party against BRCL or Officer or agent of BRCL

for the failure or neglect on the part of the contractor to perform any acts, matters,

covenants or things under the contract, of for any damage or injury caused by the alleged

omission or negligence on the part of the contractor, his agents/ representative or his sub

contractor , drivers or employees, the contractor/ agency shall in such cases be

responsible & indemnify & keep BRCL & or his representative harmless from all losses,

damages, expenses or decrees arising out of such action.

11.0 VARIATION IN CONTRACT QUANTITIES:

The BRCL reserves the right to alter the designs and drawings. If due to change of

drawing or design or any other reasons, there be variations, either increase or decrease in

quantities, payment will be made only for the actual quantities executed at the accepted

rates. If there be sufficient cause the BRCL may grant extension of the date of completion

suitably. Such circumstances shall in no way affect or vitiate the contract or alter the

character thereof, or entitle the contractor to damages or compensation thereof except as

provided for in this contract.

The quantities of each item of work furnished in the Schedule are approximate and are

intended for the guidance of Tenderer/Contractor.

(I) The quantity variation for individual item and overall quantity in excess of ± 25% will

be dealt as per prevailing SOP rules of BRCL on the date of tender opening date.

(II) In all matters of dispute the decision of the tender accepting authority shall be final and

12.0 PRICE VARIATION CLAUSE:

No price variation will be applicable in this work.

13.0 RETENTION MONEY:

Retention money for all contracts shall be recovered from on account/ final bills of the

Contractor at 10% of gross value of each bill after adjusting EMD amount till the amount

so recovered including EMD amount adds up to 5% of the contract value of the work etc.

variation and extra work.

No interest shall be payable to the Contractor on the amount towards retention money.

14.0 RELEASE OF RETENTION MONEY:

1. The Retention Money shall be released to the Contractor after preparation of final bill and

acceptance of the same by the Contractor after the physical completion of work based on

the completion Certificate issued by the competent authority stating that the contractor

has completed the work in all respect satisfactorily.

2. If requested by the Contractor, 50% of the Retention money may be released on deduction

of retention money reaching 5% of the contract value against submission of Bank

Guarantee for an equivalent amount by the Contractor in the prescribed Performs from

any scheduled Bank. This Bank Guarantee shall be kept valid till the period of three

months beyond the expiry of Defect Liability Period. Fixed Deposit Receipt (FDR) from

a scheduled bank endorsed in favour of the Employer can be submitted by the Contractor

in lieu of the Bank Guarantee for release of 50% Retention Money. In case of the

requirement, the Bank Guarantee/FDR shall be extended by the contractor, for the period

as directed by the Engineer/Employer.

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15.0 PERFORMANCE BANK GAURENTEE :

a) The successful bidder shall have to submit a Performance Guarantee (PG) within

(Thirty) days from the date of issue of Letter of Acceptance (LOA). Extension of time

for submission of PG beyond 30 (thirty) days and up to 60 (sixty) days from the date of

issue of LOA may be given by the Authority who is competent to sign the contract

agreement. However, a penal interest of 15% (Fifteen) per annum shall be charged for

the delay beyond 30 (thirty) days, i.e. from 31st day after the date of issue of LOA. In

case the contractor fails to submit the requisite PG even after 60 (sixty) days from the

date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other

dues, if any payable against that contract. The failed contractor shall be debarred from

participating in re-tender for that work. First on A/C bill be released after submission of

PBG and signing of contract agreement.

b) The successful bidder shall submit a Performance Guarantee (PG) in the form of

Irrevocable Bank Guarantee or Fixed Deposit Receipt (FDR) (free from any

encumbrance) endorsed/ pledged in favour of BRCL amounting to 5% of the contract

c) The Performance Guarantee shall be submitted by the successful bidder after the letter of

acceptance has been issued, but before signing of the agreement. This PG shall be

initially valid up to the stipulated date of completion plus 60 days beyond that.

In case, the time for completion of work gets extended, the contractor shall get the

validity of Performance Guarantee extended to cover such extended time for completion

of work plus 60 days.

d) The value of PG to be submitted by the Contractor will not change for variation up to

25% (either increase or decrease). In case during the course of execution, value of

contract increases by more than 25% of the original contract value, an additional

Performance Guarantee amount to 5% (five percent) for the excess value over the original

contract value should be deposited by the contractor.

e) The Performance Guarantee (PG) shall be released after the physical completion of the

work based on the “Completion Certificate” issued by the competent authority stating

that the contractor has completed the work in all respects satisfactorily.

f) Wherever the contract is rescinded, the security deposit shall be forfeited and the

Performance Guarantee shall be encashed and the balance work shall be got done

independently without risk and cost of the failed contractor. The failed contractor shall

be debarred from participating in the tender for executing the balance work.

g) The Engineer shall not make a claim under the Performance Guarantee except for

amounts to which BRCL is entitled under the contract (not withstanding and /or without

prejudice to any other provisions in the contract agreement) in the event of:

i) Failure by the contractor to extend the validity of the Performance Guarantee as

described herein above, in which event the Engineer may claim the full amount of

the Performance Guarantee.

ii) Failure by the contractor to pay BRCL any amount due, either as agreed by the

contractor or determined under any of the Clauses/Conditions of the agreement,

within 30 days of the service of notice to this effect by Engineer.

iii) The contract being determined or rescinded under provision of the GCC /SCC the

Performance Guarantee shall be forfeited in full and shall be absolutely at the

disposal of BRCL.

16.0 NON-PERFORMANCE OF THE CONTRACT CONDITIONS

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A) Recovery due to shortfall in staff per Supervisor, Skilled / Un-skilled staff:

The staff should be available 24 hours X 7 days of the week. The contractor should ensure

the availability of full strength gang every day. The deployed staff should give their

attendance to the depot in-charge before leaving to work site. No staff should leave the work

site without intimating the BRCL‟s representatives. Failing to do so will be treated as absent.

In case of absentee of staff to the provided gang, the contractor should ensure the suitable

replacement to make the full strength gang. If the contractor fails to provide the suitable

replacement a penalty of 1000/- per day of Supervisor and 500/- per day Skilled / Un-

skilled staff to deducted from Contractor’s monthly bill.

B) Recovery Due To Poor Maintenance / Fail To Utilize Power Block / Poor Progress for

every Hour of Power Block Utilized /Bursting of Power Block:

If breakdown occurs due to poor maintenance, fail to utilize power block, poor progress for e

very hour of power block utilized , bursting of power block and proved in joint findings a

penalty of Rs.20,000/- on flat rate basis per occasion. For power block burst less than

or more than hour, penalty shall be imposed on pro-rata basis.

The deficiency is not checked the equipment as per standard proforma enclosed with tender

book OR not carried out the upto the satisfaction of maintenance manual/BRCL work.

Delay in the scheduled maintenance of equipments for more than a month will also call for a

penalty of Rs. 500 per day after grace period of one month.

In addition of above not attending the break down maintenance of the equipments with in

twelve hours from information given by TPC/APM/Incharge to the contractor, a penalty of

Rs. 50000/- per break down will be levied.

C) Recovery due to wrong operation of equipment:

On duty contractor personnel shall follow the instructions of BRCL Supervisor on duty for

the maintenance of 25kV OHE equipments. If the contractor personnel performs any wrong

operation of equipment, a penalty of Rs.5,000/- per occasion, if there is no operational

delay and no financial repercussion. However if there is any financial repercussion, in that

case, penalty will in consonance with the loss as approved by tender accepting authority.

Also, if the train services are affected particular operator shall be debarred from duties

against subject agreement in addition to levy of penalty.

The cost of the damages/loss, if any, caused due to the negligence/fault of the contractor’s

personnel, to the BRCL property shall be recovered from the contractor. The recovery shall

be made inclusive of all contingencies by the BRCL.

D) Recovery due to contractor’s personnel is found without Identity card:

If the contractor’s personnel is found without Identity card, found in untidy condition,

having improper conduct, found not obeying the instructions of Engineer In-Charge of

BRCL, a penalty of Rs. 500/- shall be levied and recovered from Contractor’s bill for each

such instance. If such deficiencies are found to be more than 5 in a month, it may be a

ground for termination of the contract. Also the contractor’s personnel shall be dealt

according to the BRCL rules in force from time to time.

E) Recovery Due To Non-Returning of T&P supplied by BRCL:

Any T&P items supplied to the contractor for the maintenance of OHE & POS installations

“over and above” to the quantities provided under “Scope of the work and Special

conditions”, if supplied by BRCL in Break downs, the contractor should liable for safe return

of the same. If the contractor fails to return such materials, the cost of such materials will be

recovered at twice the book rate or twice the market rate enhanced by 5000/- per incident

for integrity breach.

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F) Recovery Due To fails to return un utilized BRCL supply materials:

The material issued to the deployed staff for maintenance/replacement of existing OHE on

day to day basis before leaving to the work site as per programmed assigned by the depot

in-charge, the unused materials and released materials should be handed over to the depot

in-charge at depot premises after completion of day‟s work. If the contractor fails to

return such materials, the cost of such materials will be recovered at twice the book

rate or twice the market rate enhanced plus Rs 5000/-.

G) Recovery Due To state of Intoxication

While working, Contractor’s personnel should not smoke or consume any alcohol / liquor

or be in a state of intoxication. In case if it is noticed any time that they are either smoking

or under influence of intoxication, penalty of Rs. 10,000/- per occasion per incident shall

be imposed to the contractor and the particular Contractor’s person shall not be allowed to

duties further period of subject contract.

The penalties as mentioned above may be imposed simultaneously.

17.0 FORCE MAJEURE CLAUSE :

For the purposes of this Contract, "Force Majeure" means an event which is beyond the

reasonable control of a Party, and which makes a Party's performance of its obligations under the

Contract impossible or so impractical as to be considered impossible under the circumstances.

The failure of a Party to fulfill any of its obligations under the contract shall not be considered to

be a breach of, or default under this Contract in so far as such inability arises from an event of

Force Majeure, provided that the Party affected by such an event (a) has taken all reasonable

precautions, due care and reasonable alternative measures in order to carry out the terms and

conditions of this Contract, and (b) has informed the other Party as soon as possible about the

occurrence of such an event.

18. SETTLEMENT OF DISPUTES - BRCL ARBITRATION RULES

18.0 Matters finally determined by the BRCL

All disputes and differences of any kind whatsoever arising out of or in connection with the

contract, whether during the progress of the work or after its completion and whether before

or after the determination of the contract, shall be referred by the contractor to the CEO

/BRCL shall within 120 days after receipt of the Contractor’s representation make and notify

decisions on all matters referred to by the contractor in writing provided that matter for which

provision has been made in clauses or in any special clause of the conditions of the contract

shall be deemed as “excepted matters” (matters not arbitrable) and decisions of the BRCL

authority, thereon shall be final and binding on the contractor; provided further that “excepted

matters” shall stand specifically excluded from the purview of the arbitration clause.

18.1 Demand for Arbitration: -

1. In the event of any dispute or difference between the parties here to as to the construction or

operation of this contract, or the respective rights and liabilities of the parties on any matter

in question, dispute or difference on any account or as to the withholding by the BRCL of any

certificate to which the contractor may claim to be entitled to, or if the BRCL fails to make a

decision within 120 days, then and in any such case, but except in any of the “excepted

matters” referred to in clause18.0 of these conditions, the contractor, after 120 days but within

180 days of his presenting his final claim on disputed matters shall demand in writing that

the dispute or difference be referred to arbitration.

2. The demand for arbitration shall specify the matters which are in question, or subject of the

dispute or difference as also the amount of claim item wise. Only such dispute or difference,

in respect of which the demand has been made, together with counter claims or set off, given

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by the BRCL, shall be referred to arbitration and other matters shall not be included in the

3. a) The arbitration proceedings shall be assumed to have commenced from the day, a written

and valid demand for arbitration is received by the BRCL.

b) The claimant shall submit his claim stating the facts supporting the claims along with all

the relevant documents and the relief or remedy sought against each claim within a period

of 30 days from the date of appointment of the Arbitral Tribunal.

c) The BRCL shall submit its defence statement and counter claim(s), if any, within

a period of 60 days of receipt of copy of claims from Tribunal thereafter, unless otherwise

extension has been granted by Tribunal.

d) The place of arbitration would be Gandhinagar.

4. No new claim shall be added during proceedings by either party. However, a party may

amend or supplement the original claim or defence thereof during the course of arbitration

proceedings subject to acceptance by Tribunal having due regard to the delay in making it.

5. If the contractor(s) does/do not prefer his/their specific and final claims in writing, within a

period of 90 days of receiving the intimation from the BRCLs/BRCL that the final bill is

ready for payment, he/they will be deemed to have waived his/their claim(s) and the BRCL

shall be discharged and released of all liabilities under the contract in respect of these claims.

18.2 Obligation during Pendency of Arbitration:

Work under the contract shall, unless otherwise directed by the Engineer, continue during the

arbitration proceedings, and no payment due or payable by the BRCL shall be withheld on

account of such proceedings, provided, however, it shall be open for Arbitral Tribunal to consider

and decide whether or not such work should continue during arbitration proceedings.

18.3 Appointment of arbitrator

a. i). In cases where the total value of all claims in question added together does not exceed

Rs.25,00,000 (Rupees Twenty five lakhs only), the Arbitral tribunal shall consist of a sole

arbitrator nominated by the CEO/BRCL The sole arbitrator shall be appointed within

days from the day when a written and valid demand for arbitrator is received by

ii). In cases not covered by the above clause, the Arbitral Tribunal shall consist of a Panel

of three officials, as the arbitrators. For this purpose, the BRCL will send a panel of more

than 3 names of BRCL officers which may also include the name(s) of Officer(s)

empanelled to work as Arbitrator to the contractor within 60 days from the day when a

written and valid demand for arbitration is received by the CEO/BRCL. Contractor will

be asked to suggest to CEO/BRCL at least 2 names out of the panel for appointment as

Contractor’s nominee within 30 days from the date of dispatch of the request by BRCL.

The CEO/BRCL shall appoint at least one out of them as the Contractor’s nominee and

will, also simultaneously appoint the balance number of arbitrators either from the

panel or from outside the panel, duly indicating the

„presiding arbitrator‟ from amongst the 3 arbitrators so appointed. CEO/BRCL shall

complete this exercise of appointing the Arbitral Tribunal within 30 days from the receipt

of the names of Contractor’s nominees. While nominating the arbitrators it will be

necessary to ensure that one of them is from the Accounts department. An officer of

selection grade of accounts department shall be considered of equal status to the officers

in SA grade of other department of BRCL for the purpose of appointment of arbitrator.

iii). If one or more of the arbitrators appointed as above refuses to act as arbitrator,

withdraws from his office as arbitrator, or vacates his/their office/offices or is/are unable

or unwilling to perform his functions as arbitrator for any reason whatsoever or dies or in

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the opinion of the CEO/BRCL fails to act without undue delay, the CEO/BRCL shall

appoint new arbitrator/arbitrators to act in his/their place in the same manner in which the

earlier arbitrator/arbitrators had been appointed. Such re-constituted Tribunal may, at its

discretion, proceed with the reference from the stage at which it was left by the

previous arbitrator(s).

iv).The arbitral Tribunal shall have power to call for such evidence by way of affidavits

or otherwise as the arbitral Tribunal shall think proper, and it shall be the duty of the parties

hereto to do or cause to be done all such things as may be necessary to enable the arbitral

Tribunal to make the award without any delay. The arbitral Tribunal should record day-

to-day proceedings. The proceedings shall normally be conducted on the basis of

documents and written statements.

v).While appointing arbitrator(s) under sub-clause (i), (ii) & (iii) above, due care shall be

taken that he/they is/are not the one/those who had an opportunity to deal with the matters

to which the contract relates or who in the course of his/their duties as BRCL servant(s)

expressed views on all or any of the matters under dispute or differences. The proceedings

of the arbitral Tribunal or the award made by such Tribunal will, however, not be invalid

merely for the reason that one or more arbitrator had, in the course of his service,

opportunity to deal with the matters to which the contract relates or who in the course of

his/their duties expressed views on all or any of the matters under dispute.

b. i) The arbitral award shall state item wise, the sum and reasons upon which it is based. The

analysis and reasons shall be detailed enough so that the award could be inferred there from.

i) A party may apply for corrections of any computational errors, any typographical or

clerical errors or any other error of similar nature occurring in the award of a tribunal

and interpretation of a specific point of award to tribunal within 60 days of receipt of the

ii) A party may apply to tribunal within 60 days of receipt of award to make an additional

award as to claims presented in the arbitral proceedings but omitted from the arbitral

18.4 In case of the Tribunal, comprising of three Members, any ruling on award shall be made

by a majority of Members of Tribunal. In the absence of such a majority, the views of the

Presiding Arbitrator shall prevail.

18.5 Where the arbitral award is for the payment of money, no interest shall be payable on

whole or any part of the money for any period till the date on which the award is made.

18.6 The cost of arbitration shall be borne by the respective parties. The cost shall inter-alia

include fee of the arbitrator(s), as per the rates fixed by the BRCL from time to time and the fee

shall be borne equally by both the parties.

18.7 Subject to the provisions of the aforesaid Arbitration and Conciliation Act 1996 and the

rules there under and any statutory modifications thereof shall apply to the arbitration

proceedings under this clause.

19. 0 S A FE T Y PRECAUTIONS TO BE TAKEN AT WORK SITE:

The contractor shall not allow any road vehicle belonging to his or his Contractors etc. to ply in

railway land next to the Railway line. If for execution of certain works, viz., earthwork and

transportation of materials etc. road vehicles are necessary to be used in railway land next to the

railway line the contractor shall apply to the Engineer-in-charge for permission giving the type

and number of individual vehicles, names and license particulars of the drivers location duration

and timings for such works/movement. The Engineer-in-charge or his authorized representative

will personally counsel, examine and certify the road vehicle drivers, contractor’s flagmen and

Supervisor and will give written permission giving names of road vehicle drivers, contractor’s

flagmen and supervisor, to be deployed on the work, location, period and timing to the work. This

permission will be subject to the following obligatory conditions.

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i) Road vehicles can ply along the track after suitable cordoning of track with minimum

distance as per site condition and instructed by Engineer from the center of the nearest

track. For ply of road vehicles during night hours, adequate measures to be communicated

in writing along with a site sketch to the contractor/contractor’s representative and

controlling engineers/supervisors in charge of the work including officers and the in-charge

of the sections.

ii) Nominated vehicles and drivers will be utilized for work in the presence of at least one

flagmen and one supervisor certified for such work. The flagmen/supervisor as required

shall be arranged by contractor and no separate payment shall be made for this.

iii) The Contractor shall remain fully responsible for ensuring safety and in case of any

accident, shall bear cost of all damages to this equipment and men and also damages to

railway and its passengers.

Engineer-in-charge may impose any other conditions necessary for a particular work or site.

20.0 ORDER OF PRIORITY OF CONTRACT DOCUMENTS:

The documents forming the Contract agreement are to be taken as mutually explanatory of one

another. For the purposes of interpretation, the priority of the documents shall be in accordance

with the following sequence:

i) The Contract Agreement.

ii) Letter of Acceptance.

iii) Form of bid

iv) General Information

v) Notice Inviting Tender ( with Annexes )

vi) Instructions to Tenderers

vii) Special Conditions of Contract

viii) Annexures

ix) Bill of Quantities (BOQ)

x) General Conditions of Contract

21.0 Jurisdiction of Courts

In case of any disputes/differences between contractor & BRCL the jurisdiction shall

be of Gandhinagar/Ahmedabad Courts only.

22.0 Implementation of Integrity Pact in BRCL :-

As per office memorandum no F.No DPE/13(12)/11-Fin Dated 09.09.2011 issued by

Ministry of Heavy Industries (DPE) all PSU should enter into Integrity pact in the

required Performa in their procurement transaction/ Contracts with suitable changes

specific to the situation in which the pact is to be used. The pact, entering into which

would be a preliminary qualification for any bidder, essentially envisages an agreement

between the prospective vendors / bidders and the BRCL, committing the persons/

officials on both sides not to resort to any corrupt practices in any aspect

/ stage of the contract.

The pact has to be implemented through a panel of independent external monitor who

will review independently and objectively the compliance of the obligations by both

the parties. As these IEM‟s are to be appointed by the CVC in consultation with the

CVO and are being processed separately.

A copy of pre contract integrity pact is enclosed at annexure G for signature of bidder

as acceptance, as and when Independent External monitor is appointed.

23.0 In case of any deviation in downloaded copy of the tender documents, the Master Copy

kept in the office of Chief Executive Officer/ BRCL, will prevail .

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CERTIFICATION OF FAMILIARISATION

A. I/We hereby solemnly declare that I/We have visited the site of work and have

familiarized myself/ourselves of the working conditions there in all respects and in

particular, the following:

a) Topography of the Area.

b) Availability of manpower.

c) Availability of tools and machinery.

d) The existing roads and access to the site of work.

e) Climatic condition and law & order situation in project area.

B. I/We have kept myself/ourselves fully informed of the provisions of this tender

document comprising Instructions to the Tenderers, General Conditions of the

Contract, Special Conditions, special terms and conditions apart from

information conveyed to me/us through various other provisions in this tender

C. I/We have quoted my / our rates as “Percentage above / below / at par” of costs as per

Schedule of Items Rates and Quantities (BOQ) in Offer Sheet, taking into account all

the factors given above.

(Signature of Tenderer/s)

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SUPPLEMENTARY AGREEMENT

Articles of Agreement made on this …………………………. in the year .................... and

between BRCL acting through the Chief Executive Officer hereinafter called as one party and

Where the party hereto of the second part executed an agreement with the party here of the

first part being agreement No. ……………………. dated ………. for the performance of

…..........................................herein called the principal agreement.

And whereas it was agreed by and between the parties hereto that the works would be

completed by the party hereto of the second part on ………… “date last extended” and whereas

the party hereto of the second part has executed the work to the entire satisfaction of the party

hereto of the first part and whereas the party hereto of the first part already made payments to

the party hereto of the second part diverse sums from time to time aggregating to Rs.

…………….. including the final bill bearing voucher No. ..................................... dated

…………. (the receipt of which is hereby acknowledged by the party here of the second part)

in full and final settlement of all his claim under the principal agreement.

Now it is hereby agreed by and between the parties in the consideration of sums already paid

by the party hereto of the first part to the party hereto of the second part against all outstanding

dues and claims for all works done under the aforesaid principal agreement including /

excluding security deposit, the party hereto of the second part have no further dues / claims

against the party hereto of the first part under the said principal agreement.

It is further agreed by and between the parties that they party hereto of the second part has

accepted the said sums mentioned above in full and final satisfaction of all its dues and claims

under the said principal agreement.

It is further agreed and understood by and between the party that in consideration of the

payment already made under the agreement the said principle agreement shall finally

discharged and rescinded all the terms and conditions including the arbitration clause.

It is further agreed and understood by and between the parties that the arbitration clause

contained in the said principal agreement shall cease to have any effect and / or shall seems to

be non existent for all purposes.

Signature of the Tenderer/s For & on behalf of

Witness of the signatures Witness …………………..

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UNDERTAKING BY TENDERER

1. Being duly authorized to represent and act on behalf of ............................... and having

fully understood all the tender conditions and requirements for fulfilling eligibility

criteria including residual / available bid capacity, the undersigned hereby declare that:

i) The information / statements given in support of technical and financial

capability as per para 1.0 A. B and C of Annexure-I of NIT of tender document

are true and correct in every detail.

ii) This tender offer is made in the full understanding that:

a) All information / documents submitted along with tender offers by

tenderer/s will be subject to verification by BRCL or its any authorized

representative who may conduct any inquiries or investigations to verify

the statements, documents and information submitted in connection with

the tender offer and to seek clarification from our bankers, clients

regarding any financial & technical aspects;

(b) In the event that the information/document submitted is found to be false

or misleading, the tender shall be disqualified and the earnest money

deposited shall be forfeited.

2. The client reserves the right to:

(i) Reject or accept any application, cancel the tender and reject all applications.

For & on behalf of Name of

Firm/Company/JV

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

(Guarantee –Bond offered by bank to BRCL in connection with the execution of

Contracts) (SD)

GUARANTEE BOND FORMAT

(To be used by approved Schedule Banks)

1. In consideration of the Employer BRCL (herewith called “ The Employer”) having

agreed to exempt (hereinafter called “ The said

Contractos(s)”) from the demand, under the terms and conditions of an Agreement

No… ................. dated made between

for (hereinafter called the “

The Said Agreement “) of security deposit for the due fulfillment by the said

contractor(s) of the terms and conditions contained in the said Agreement, on

production of a Bank Guarantee for Rs. (Rupees only), we

(indicate the name of the bank) (hereinafter referred to as “ The

Bank”) at the request of contractor(s) do hereby undertake to pay to the Employer an

amount not exceeding Rs. against any loss or

damage caused to or suffered or would be caused to or suffered by the Employer by

reason of any breach by the said contractor(s) of any of the terms and conditions

contained in the said Agreement.

2. We (indicate the name of the Bank)

do hereby undertake to pay the amounts due and payable under this Guarantee without

any demur merely on a demand from the BRCL stating that the amount claimed is due

by way of loss or damages caused to or would be caused to or suffered by the BRCL

by reason of any breach by the said Contractor(s)of any of the terms or conditions

contained in the said Agreement or by reason of the Contractor(s) failure to perform

the said Agreement. Any such demand made on the Bank shall be conclusive as regards

the amount due and payable by the Bank under this Guarantee. However, our liability

under this Guarantee shall be restricted to an amount not exceeding Rs. .

3. We undertake to pay to the Employer any money so demanded not withstanding any

dispute or disputes raised by the Contractor(s)/ Supplier(s) in any suit or proceeding

pending before any Court or Tribunal relating thereto our liability under this present is

being absolute and unequivocal. The payment so made by us under this Bond shall be

valid discharges of our liability for payment hereunder the Contractor(S)/Supplier(s)

shall have no claim against us for making such payment.

4. We (indicate the name of Bank) further agree that the

guarantee herein contained shall remain in full force and effect during the period that

would be taken for the performance of the said Agreement and that it shall continue to

be enforceable till all the dues of the Employer under or by virtue of the said Agreement

have been fully paid and its claims satisfied

or discharged or till the Employer/BRCL certify

that terms and conditions of the said Agreement have been fully and properly carried

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

out by the said Contractor(s) and accordingly discharges the Guarantee. Unless a

demand or claim under this Guarantee is made on us in writing on or before the

, we shall be discharged from all

liability under this Guarantee thereafter.

5. At any time during the period in which this guarantee is valid the Employer may request

for its extension and the Bank will extend this guarantee under the same condition for

the required time at the cost of the Contractor.

6. We (indicate the name of Bank) further agree with

the BRCL that the BRCL shall have the fullest liberty without our consent and without

affecting in any manner our obligations hereunder to vary any of the terms and

conditions of the said Agreement or to extent time of performance by the said

Contractor(s) from time to time any of the powers exercisable by the BRCL against the

said Contractor(s) and to forbear or enforce any of terms and conditions relating to the

said Agreement and we shall not be relieved from our liability by reason of any such

variation or extension being granted to the said Contractor(s) or for any forbearance,

act or omission on the part of the BRCL or any indulgence by the BRCL to the said

Contractor(s) or by any such matter or thing whatsoever which under the law relating

to sureties for the said reservation would relieve us from the liability.

7. This Guarantee will not be discharged due to the change in the constitution of the Bank

or the contractor(s)/Supplier(s).

8. We , (indicate the name of Bank) lastly

undertake not to revoke this Bank Guarantee during its currency except with the

previous consent of the BRCL in writing.

IN WITNESS WHEREOF we of the Bank have signed and stamped this guarantee on

this day of…...................... being herewith duly authorized.

Bank Seal Signature of Bank Authorize Official with Seal

Designation:………………………………………..

Designation:…………………………………….

Signature of Tenderer Page

Tender No. BRCL/Transaction Advisor/ OHE Maintenance (P-I)/2026-27/T-36

Format of Bank Guarantee for Performance Security

Bank Guarantee No. :…………………………… Dated :………………………

Bahucharaji Rail Corporation Limited (BRCL)

7th Floor ,Block no 6,

Udhyog Bhavan, Sector

Gandhinagar-382017, Gujarat

Reference: - Contract No. , Awarded on

This deed of guarantee made this day of Between (Name of

Bank) having registered office at (hereinafter referred to as “Bank”) of the

one part, and Bahucharaji Rail Corporation Limited (BRCL) (hereinafter called the “Client”)

of the other part.

Whereas Bahucharaji Rail Corporation Limited (BRCL) has awarded the contract no. for

(hereinafter called “the Contract”) to

(Name of the Firm/ Consultant) having its registered office at