REQUEST FOR PROPOSAL FOR SELECTION OF AN EVENT MANAGEMENT AGENCY (EMA) FOR CONCEPTUALISING, CURATING AND EXECUTING TADOBA FESTIVAL-2024 - A festival for celebrating Wildlife.

Amount

Venue preparation & Universal Peripheral items

Land preparation at Ground

Preparation of parking area for 50 VIP Cars

Thematic Entry Gate- 02 numbers - 1 General entry & 1 VIP (minimum size 24 ft*20ft)

Horticulture (Plants & flowers with pots)

Branded & designer flags on pole around the venue

Medical Booth (15ft*15ft) with Ambulance. Safe exit point for Ambulance with Doctor.

Police Booth (15ft*15ft)

Media Lounge (25ft*15ft) with furniture

Fire Department Booth (15ft*15ft)

VIP Lounge (Hanger Area of 15 x 10 meters) with platform, carpet and air conditioning

Stalls 100 Nos. for Books, Handicraft, Bamboo Products etc.

Branding across the venue on black back flex including Signages

Hoardings of 15X10 feet size (Space need to be provided byauthority)

Carpeting across various open spaces

CCTV Camera with setup (50 cameras)

Bouncers for Event

Security Guards – Male

Security Guards – Female

House keeping Team

Silent Generators 125 KVA For 3 day s

Fire Extinguishers ABC Clyinder - 4.5 kg

Fire Extinguishers CO2 6kg

Fire Marshall

Chemical Toilet - For VIPs

Chemical Toilet for public at various locations

PVC badges & lanyards

General lighting for the common areas using Halogen/HMI/LED along with cabling

Photography & Videography Entire venue & Event days - to submit 1000 hi res pictures, 1 comprehensive film of 10 mins and 1 short film teaser of 3 minutes.

Entertainment/Artist

By Hema Malini and Ganga Ballet (Subject to availability) or by any other famous artist

Tribal Dance

Sand Artist Sudarhan Patnaik (Subject to availability) or by any other famous artist

Kavi samelan By Artist/ Kumar Vishwas

Performance By india Got's Talent Dancers - 90 mins

Jungle Safari Lgistics, Water, Snacks arrangement, Cap, T-Shirts, Books related to Tadoba, Guide, Drivers in good uniforms.

Performance By Famous Celebrity Singer - Shreya Goshal/ Sonu Nigam (Subject to availability) or by any other Fomous Celebrity Singer

Hotel/logistics/transfers of all Artist

Food Arrangement for Artist Troupe for 3 Days

Emcee for all three days (English, Hindi, Marathi)

Food Festival / Cooking Completion

Food court stalls with platform & carpeting of Size (15ft X 15ft) with water supply line & facilities for drainage of used water - all stalls to have the following. 1. Fascia in design for name of the stall 2. Ceiling fan/Stand fan – 1 no 3. Adequate (LED/CFLs lamps 4nos. each) 4. 15A switch and socket – 2 Nos 5. 4 tables 6. 2 chairs

Thematic Gate (Size 20ft x 15ft)

Fire Extinguisher ABC (4.5 Kg)

Fire Extinguisher Co2 (6 Kg)

General lighting for the common areas using adequate Halogen

Dance, Music & Cultural Performances

Stage set up size 60 ft *30 ft and height from ground of 4 ft height of platform with carpet for 3 days. Separate Stages for performance & dignitaries

Seating arrangement in front of the main stage for 2000 people in German Hanger Tent/dome, floor covered with carpet. The area should be adequately illuminated during evening and night time so that participants can watch cultural shows in the main stage without any difficulty. For 3 days.

Design and decoration of the entire structure, facade of the structure, internal side walls, ceiling, lighting to be in tandem with the event for 3 Days

Sofa sets for VIP, VVIP, to be placed on the stage for 3 Days

Railing for 3 Days

High platform for media, console and camera etc. for 20 people

3 Green room for artists size 9 ft *9 ft with proper infrastructure of mirror, table chair

Adequate Sound & Lights of reputed Brand

PA System Main Stage Flying -K2 Lacoustic or Similar

PA System Delay Ground Stack - K2 Lacoustic

PA System Subs - K2 Lacoustic

Delay Subs - K2 Lacoustic

Front Fills - K2 Lacoustic

Podium Microphone

Hand Cordless

Lapel Mic

Headset Mic

Audio Mixer

Artist Techrider / Requirements

Pioneer Twin CDJ Set

TRUSS

Box Truss Main Stage

U truss for Sound

Front lighting Goal Post

T-Truss

LIGHTS

LED pars

Sharpy

Blinder

Spot Moving head

Smoke / Haze

Follow Spot 2.5

Profile Spot

Lighting Control Board

Side LED screen (to run all content): 20*12ft.

Delay LED Screen 20 ft.*10 ft.

Digital Engagement/ Social Media Management

Creation and Maintenance of a Microsite / Website

Promotion on Social Media Platforms of official Tadoba Social Media handles

Miscellaneous

Arrangement for Treasure Hunt Competition

Cycles for Cyclothon

Delegate Kit Bag

T-shirts for forest department /School children

Live Screening at Gate way of India and Girgaon Chowpatty in Mumbai and Gandhi Chowk at Ballarpur, Chandrapur

Food & Beverage for VVIP - 100 x 3 days (Breakfast+Lunch+Dinner)

Food & Beverage Arrangement for officers at - CHANDRAMA. Officers 200 per day - 3 days

Food & Beverage Arrangement for others at - CHANDRAMA. Others 250 per day -3 days

Proper Disposal of Plastic & all other wastage at Chanda Club Ground and CHANDRAMA.

E Factor Experiences Limited