Supply and commissioning of the synchronized lifting jacks electrically operated screw jacks

Special Eligibility Criteria

1. 1

   Firm should provide the Point-wise remarks for the Technical specification attached and submit along with bid, other wise offer will not be considered.

   Document requiredConfirmation required
2. 2

   Bidder has to upload Tender specific authorization from OEM for supply and after sales service and warranty support. If OEM is the bidder, self declaration certificate for the same to be provided along with bid. Failing which offer wont be considered

   Document requiredConfirmation required
3. 3

   Bidders will be considered eligible for any order if they have successfully supplied at least two sets (one set consisting of minimum four jacks) of Electrically Operated synchronized Screw Jacks of 35 T or higher capacity having lift of lifting head not less than 1.5 meters during the last ten years reckoned from the tender closing date. Bidders must submit documentary evidence such as CRNs (Consignee Receipt Notes), Receipt Notes, Joint Commissioning Notes or Performance Certificates along with the bid. Note: Merely attaching Purchase Orders will not be accepted as valid proof of past performance.

   Document requiredConfirmation required
4. 4

   Performance certificate of at least one such set of jacks (which are counted for qualifying purpose) having lift of lifting head not less than 1.5 meters supplied during the last ten years and working satisfactorily for at least one year from the date of commissioning shall be enclosed with clear signature and address of the purchaser/firm using the machine. The certificate shall preferably not be older than one year from the date of opening of tender. Format is attached in tender. Bidders to ensure that the provided Performance certificate to be in the format attached in tender as Annexure A1

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   PENALTY FOR DELAY IN COMMISSIONING: The Contractor or his agents shall commission the machine within the 30 days from date of delivery. This time frame will be applicable from the consignee in respect of readiness and installation of the machine in cases where the machine is to be installed by the consignee. The time schedule includes the time for installation in cases where installation is also to be undertaken by the supplier. The time allowed for commissioning of machine by the contractor or his agent shall be deemed to be the essence of the contract. In case of delay in commissioning of the machine on the part of Contractor, the Purchaser shall be entitled to recover and the Contractor shall be liable to pay pre estimated liquidated damage at the rate of 2% of the total contract value of machine not commissioned for each and every month or part thereof for which commissioning is delayed. Provided always that the entire amount of liquidated damages to be paid under the provision of this clause shall not exceed 10% of the total contract value. After expiry of 5 months period from the date of default i.e. from the date of commissioning provided in the contract, purchaser will be at liberty to invoke the PG Bond submitted by the supplier. Continuance of commissioning work after expiry of stipulated time will also not absolve the contractor from the liquidated damages as stated above. The decision of the Purchase Office, whether the delay in commissioning has taken place on account of reasons attributed to the contractor shall be final.
2. 2

   During warranty period, the supplier or his authorized agent shall attend for break down as soon as possible, but in no case later than 72 hours of receipt of intimation of the breakdown. (b) Maximum down time during the warranty period will be 2%. (c) A penalty of @1/2% (half percent) of the price of the store (including elements of taxes, duties, freight, etc) per week or part of the week will be levied for delay in response time for attending and rectification of faults beyond specified time of 72 hours during the warranty period. (d) Maximum penalty to be levied on account of warranty failure will be 10% of the contract value calculated during whole of the warranty period and after that if there is any delay on the part of the supply, purchaser shall be entitled for encashment of WG bonds or from other bills. In such cases ,the bad performance of the firm during the warranty period, the same should be recorded and circulated to all Railways. The same should be given due regards in deciding future orders on the firm and when evidence to the contrary is not available, the firm offer may be even rejected
3. 3

   Demonstration and Training: The supplier shall demonstrate the working of the machine and shall fully and adequately train the operator and maintenance personal of the consignee free of cost.

   Confirmation required
4. 4

   Tenderers shall confirm the following declaration failing which the offer will be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached. Declaration to their effect to be uploaded as per Document Land Border Declaration.

   Document requiredConfirmation required
5. 5

   EARNEST MONEY DEPOSIT (EMD) : EMD shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender conditions. 2) In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer Annexure- 6 of Part - B of Southern Railway Tender conditions

   Confirmation required
6. 6

   SECURITY DEPOSIT (SD) shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer Part-A of SRly tender conditions. The successful bidder should submit the security deposit within 15 days of release of Letter of Acceptance (LOA). The SD to be valid 3 months beyond the date of successful commission of the machine.

   Confirmation required
7. 7

   Procurement of the item is restricted to "Local suppliers" with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter no: 2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Please refer Para 16.0 Part-B of tender conditions for Make In India Preference Policy.

   Document optionalConfirmation required
8. 8

   During warranty period, the supplier or his authorized agent shall attend for break down as soon as possible, but in no case later than 72 hours of receipt of intimation of the breakdown. (b) Maximum down time during the warranty period will be 2%. (c) A penalty of @1/2% (half percent) of the price of the store (including elements of taxes, duties, freight, etc) per week or part of the week will be levied for delay in response time for attending and rectification of faults beyond specified time of 72 hours during the warranty period. (d) Maximum penalty to be levied on account of warranty failure will be 10% of the contract value calculated during whole of the warranty period and after that if there is any delay on the part of the supply, purchaser shall be entitled for encashment of WG bonds or from other bills. In such cases ,the bad performance of the firm during the warranty period, the same should be recorded and circulated to all Railways. The same should be given due regards in deciding future orders on the firm and when evidence to the contrary is not available, the firm offer may be even rejected

   Confirmation required
9. 9

   Performance Guarantee for the warranty obligations, of 10% of the contract value to be submitted at time of supply valid for 3 months beyond the free warranty period. The consignee officials to ensure that the Performance Guarantee is received and given to purchase office and purchase office has ensured its authenticity, before releasing CRN

   Confirmation required
10. 10

    Inter Se position of the offers would be determined based on the evaluation criteria on Para 5 of the Section IV of the specification document. The CAMC charges quoted in the tender will be taken into consideration for the inter se position and the CAMC rates will be mentioned in the Purchase Order. Based on these rates, the consignee, Electric Loco shed Erode will place a CAMC service contract on the bidder as per Indian Railway General condition of contract for services, 2018 or latest for 5 years at time of completion of warranty period, as deemed necessary.

    Confirmation required
11. 11

    Detailed split-up (item wise) of all the costs involved, as per Para 5 of the Section IV of the specification document to be provided along with bid. Failing which offer wont be considered. Cost of individual spares, consumables(if any), to be provided in detail.

    Document requiredConfirmation required
12. 12

    As per para 1.5 of Special Conditions of Tender, OTHER ITEMS TO BE QUOTED by the tenderer. These items shall not be included in the basic price of the machine and will not be taken for commercial evaluation of the firms.

    Document requiredConfirmation required
13. 13

    Bidders must submit the filled format for Indemnity bond as per Annexure B.. Failing which offer may not be considered.

    Document requiredConfirmation required
14. 14

    After the warranty period and AMC period, if any, the manufacturer or his agent shall agree to provide service supports for trouble shooting and obtaining spare parts. The manufacturer shall be obliged to provide spare parts required by the Purchasers for a period of 20 years from the date of delivery of the machine at the ultimate destination to safeguard against obsolescence. Declaration from OEM is only accepted, Failing which offer wont be considered.

    Document requiredConfirmation required
15. 15

    Tenderer who are OEM, shall undertake to supply spare parts for a period of expected life of machine. Other tenderers shall submit undertaking from OEM for supply of spare parts for a period of expected life of the machine.

    Document requiredConfirmation required
16. 16

    The machine shall be designed for a life of 20 years with regular maintenance and all the structural members of the machine shall be guaranteed for 5 years against cracks breakages and etc. during the course of normal operations. Tenderer would submit suitable undertaking. Declaration from OEM is only accepted, Failing which offer wont be considered.

    Document requiredConfirmation required
17. 17

    As per Para 17.3.3. of Section V of Specification document, the details of preventive maintenance services including cleaning of machine to be provided under AMC shall be provided by the tenderer in format given.

    Confirmation required
18. 18

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

General Instructions

1. 1

   Mode of despatch : Rail/Road. If road, door delivery only is accepted

1. 1

   1) I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other sister concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affrm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage. 2) It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents. attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.