MANUFACTURE AND SUPPLY OF GLUED INSULATED RAIL JOINTS FOR BG UIC 60/60E1 G3(L) DRG: (RDSO) RDSO-T-2572 Alt-5, SPEC: AS PER IRS/RDSO Manual for GLUED INSULATED RAIL JOINTS-2024

Special Eligibility Criteria

1. 1

   RDSO approved / developmental vendors for the item GLUED INSULATED RAIL JOINTS (RDSO Item ID: 3100450), as available in the IREPS vendor directory, and having prototype approval for GLUED INSULATED RAIL JOINTS to RDSO Drg. No. T- 2572 will be considered for placement of the order.

   Document optionalConfirmation required
2. 1.1

   Approved / developmental vendors whose prototype is not approved for GLUED INSULATED RAIL JOINTS to RDSO Drg. No. T- 2572 shall be treated as conditionally approved / developmental vendors, and their offers shall not be considered for placement of any order.

   Document optionalConfirmation required
3. 1.2

   However, if any firm has obtained prototype approval by RDSO Drg. No. T- 2572 (as per status of UVAM on the date of tender opening), their status will be considered as approved/developmental source as per RDSO approval.

   Document optionalConfirmation required
4. 1.3

   Wherever, Approving Agency has assessed the capacity cum capability of the firm and has cleared the source as Developmental vendor for placement of developmental order, developmental order up to 20% of NPQ may be placed on such sources subject to their name appearing as Developmental Vendors for the Tendered item as available on UVAM. The status of the firm will be reckoned as on the date of tender opening.

   Document optionalConfirmation required
5. 1.4

   Railway reserves the right to distribute the tendered quantity among RDSO- approved firms depending upon their performance and manufacturing capacity. The decision of Railway in this regard shall be final and binding.

   Document optionalConfirmation required
6. 1.5

   The approval status of the firm shall be reckoned as on the date of tender opening and not thereafter. But in case of downgrading /removal / suspension / banning etc after opening of the Tender, such changes will be taken into account while deciding tenders.

   Document optionalConfirmation required
7. 2

   As per RB letter no. 2021/RS(G)/779/7dated 09/05/2025, Railway units, otherthan the concerned nominated vendorapproving agencies, are permitted onlyto place orders either on developmentalvendors or approved vendors, for theitems which are restricted to beprocured from vendors listed on UVAM.No orders can be placed by RailwayUnits, other than nominated vendorapproving agencies, on vendors who arenot "Developmental Vendors" or"Approved Vendors". For clarity, it isreiterated that "Developmental Vendorsor approved vendors" are only suchvendors which are listed asdevelopmental vendors or approvedvendors on UVAM without anycondition.

   Document optionalConfirmation required
8. 3

   In Keeping with the Public Procurement(Preference to Make in India) Order,2017, as amended, it has been foundthat there is sufficient local capacity andcompetition in supply of the tendereditem of required quality and thereforepublic procurement of the item isrestricted to Class I local suppliers only (i.e. with minimum local content of 50%as defined in Railway Board letter No.2020/RS(G)/779/ 2/Pt.1 dated25.09.2020 with latest amendments, ifany) and the vendors who do not qualifyto be Class I local suppliers should notquote in the tender as their offers shallnot be considered for any ordering. Incase any vendor who does not qualify tobe a Class I local supplier for thetendered item participates in the tenderit does so at its own risk and cost andRailways shall not be liable for any lossor damage caused to the vendor.

   Document optionalConfirmation required

Commercial-Compliance

1. 1

   EMD submission is mandatory. For exemption and other details please refer para 2 of Part A of SCoR Bid document. Firms seeking exemption from deposition of EMD shall have to attach scanned copy of requisite documentary evidence in support of their claim along with offer, failing which the offer will be summarily rejected.

   Document optionalConfirmation required
2. 2

   I/We agree to accept Instructions to Bid document available at SOUTH COAST RAILWAY STORES DOCUMENTS LINK.

   Confirmation required
3. 3

   I/We agree to supply the tendered stores at the rates quoted by me/us in accordance with the IRS Conditions of Contract and[or]special and [or]other conditions specified/attached with the tender.

   Confirmation required
4. 4

   Please mention Bi-Monthly supply capacity of your firm for the tendered item.

   Document optionalConfirmation required
5. 5

   Benefits available under PPP for MSME will not be extended to Agent/Dealer.

   Confirmation required
6. 6

   Offers received in major deviation to the tendered delivery schedule maybe liable to be ignored.

   Confirmation required
7. 7

   Tender evaluation will be on "FOR: Destination" basis. Firms should quote Basic Rate, Freight Charges, Taxes and Other Charges separately.

   Document optionalConfirmation required
8. 8

   For the consignees for which the bidders choose to submit their offers, the offered quantity shall not be less than 50% of tender quantity consignee wise for the item. Any offer quoting less than 50% of tendered quantity consignee wise will be treated as unresponsive against that item and the offers are liable to be rejected. However, in case of developmental sources, the offered quantity shall not be less than 20% of tender quantity consignee wise for the item.

   Confirmation required
9. 9

   Tenderers are required to quote financial terms and conditions strictly in the prescribed fields of the 'Financial Offer' Page of the e-tender form and nowhere else. Any financial terms and conditions such as rate, offered quantity, freight, any other charges, quantity linked discounts etc. indicated in other fields of the offer, or enclosed as separate attachments, will be ignored for all purposes.Further, rates quoted by the tenderers with quantity-linked discounts, even if mentioned elsewhere in the tender or in any uploaded documents, will NOT be considered for determining the interse position of the offers.In case, the tenderer quotes any rate/or any condition, which affects the all inclusive rate in the Financial Offer page, at any other place in the offer or in any document uploaded with their offer, then the rates mentioned in the Financial Offer Page will only be considered for determining inter-se ranking of the offer, unless otherwise specified in the tender document.The Purchaser also reserves the right to treat such offers as invalid, and the same are liable to be rejected.

   Confirmation required
10. 10

    It is clarified that the bidders offering imported products will fall under the category of non-local suppliers. They cannot claim themselves as class1 local suppliers by claiming the services such as transportation, commissioning, training and after sales service support like AMC/CMC etc.as local value addition. Authority office memorandum dt 04.03.2021 of DPIIT circulated vide Railway Board Letter No. 2020/RS/(G)/779/2-part- 1dt.17.05.2021.

    Confirmation required
11. 11

    Please mention the "Place of Inspection" for Third Party Inspection. It may be noted that offers received with Place of Inspection other than the approved Work Address, as reflecting in the UVAM Vendor Directory for the tendered item, may be liable to be ignored, confirmation against this clause will supersede deviation quoted elsewhere. Also, if Place of Inspection is other than the Address on which PO will be issued, firm should mention the same in the Offer. Any delay in supply of material due to this will be on tenderer's account.

    Document optionalConfirmation required
12. 12

    It will be responsibility of suppliers to upload clear/visible documents in support of their claim and no back reference will be made for submission of such documents.

    Confirmation required
13. 13

    Firm Shall submit Performance statement of last 5 years.

    Document optional
14. 14

    The Firm shall furnish the clause wise compliance on Technical Specifications, if applicable.

    Document optionalConfirmation required
15. 15

    Firm shall furnish Tender specific authorization from OEM. (if manufacturer is not quoting directly

    Document optionalConfirmation required
16. 16

    SECURITY DEPOSIT (SD) shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of South Coast Railway Bid document and clause 3.4 of IRS Conditions of Contract 2025. In case of submission of security Deposit in the form of Bank Guarantee, please refer Annexure - 5 of South Coast Railway Bid document.

    Document optionalConfirmation required
17. 17

    [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

    Document optionalConfirmation required
18. 18

    Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firm(s) outside the approved vendor list, without any restrictions.(Please Refer para 4.0 of part B of SCoR Bid document attached to this tender for further details.)

    Confirmation required
19. 19

    Failure Consequences: In the event the firm fails to execute the contract within the stipulated delivery period, the Purchaser shall be entitled to impose liquidated damages for any extension of the delivery period. Further, if the supplier, for any reason, fails to deliver the goods in whole or in part in accordance with the contractual terms and conditions (as amended from time to time), the Purchaser reserves the right to recover damages from the supplier, not as a penalty, but by way of compensation, equivalent to the value of the security deposit for the entire contract value. Such damages shall be treated as outstanding recoveries against the vendor and shall be dealt with accordingly. Bidders should note the clause 13 of IRS conditions of contract 2025.

    Confirmation required
20. 20

    Offers from allied /sister concern firms: In case of RDSO approved allied/sister concern firms, only one of the allied /sister concern firm is eligible to participate in the tender. If more than one allied/sister concern firms participate in the tender, offer of all the allied /sister concern firms will be ignored.

    Confirmation required
21. 21

    Time preference clause- "In cases where it is decided to accept a higher price than the lowest tender in consideration/interest of earlier delivery, passing over the lowest acceptable offer , following conditions will apply : "It should be noted that if a contract is placed on a higher tenderer as a result of this invitation of this tender, in preference to the lowest acceptable offer, in consideration of offer of earlier delivery, the contractor will be liable to pay to the Government the difference between the contract rate and that of the lowest acceptable tenderer on the basis of final price, FOR destination including all elements of freight, sales tax, local taxes, duties and other incidentals in case of failure to complete supplies in terms of such contract within the date of delivery specified in the tender and incorporated in the contract. This is in addition and without prejudice to other rights under the terms of Contract."

    Document optionalConfirmation required
22. 22

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

General Instructions

1. 1

   Procurement of Raw Materials:- The raw material required for the manufacture of the tendered material shall be procured from approved sources only if specified in the (1) RDSO Drawing and/ or (2) RDSO Specification and / or (3) RDSO Manual/ Code for the tendered item and / or (4) Inspection methodology as specified for the tendered item.
2. 2

   Tenders submitted online through IREPS only will be considered. All corrigenda to this tender will also be issued online through IREPS and bidders are advised to keep a watch for such corrigenda, if any and quote their bids accordingly.
3. 3

   For detailed instructions refer to, Bid document attached with NIT and/or available as Public Document on IREPS website, Goods and Services/South Coast Railway.

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.

5. 5

   I/We have carefully gone through the IRS Conditions of Contract - 2025, particularly Clause 20 pertaining to "Code of lntegrity: Misdemeanours and Penalties" and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours, Penalties for misdemeanours . I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anticompetitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti competitive practices and obligation to proactive disclosures. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage

6. 6

   Time Preference Clause shall be applicable to this tender. Tenderers are advised to quote their rates accordingly.