construction of a new shelter in sawad T.P.5 F.P. 544 in east zone for vadodara municipal corporation(second trail)

NAME OF WORK: ‐ CONSTRUCTION OF NEW SHELTER FOR URBAN

HOMELESS (SUH) – G+2 AT SAWAD TP ‐5 FP ‐544, KISHANWADI,

PRE‐QUALIFICATION BID

SIGN & SEAL OF BIDDER Page

1.www.vmcegov.com 2.www.vmcegov.org

ન ધ:-સદરભાવપત્ર(ફકત ઇ-ટે ડરીંગ પ ધિતથી www.nprocure.com વેબ સાઇટ પરથી ભરી શકાશે. નીP.Q બીડ ની હાડર્ કોપી

ન ધ:- સદર ભાવપત્ર (ફકત ઇ-ટે ડરીંગપ ધિતથી www.nprocure.com વેબસાઇટ પરથી ભરી શકાશે. ની હાડર્ કોપી તા-----

SIGN & SEAL OF BIDDER Page

Download of Tender Last date of Receipt of

Tender Tender document by

No. Department Details

Start Date Pre‐bid date End Date

Executive CONSTRUCTION OF (Up to 16:00 Hrs.)

Engineer NEW SHELTER FOR

(Building URBAN HOMELESS

Project VMC) (SUH) – G+2 AT

SAWAD TP ‐5 FP ‐

544, KISHANWADI,

SIGN & SEAL OF BIDDER Page

કામનુ ં નામ : AS PER NIT (Notice inviting tender)

ભાવ૫ત્રસો ટ કોપી (n‐procure પર)જમા કરવાની તારીખ:-

SIGN & SEAL OF BIDDER Page

(૩) કામનુ નામ: AS PER NIT

(૩) કામનુ નામ: AS PER NIT

SIGN & SEAL OF BIDDER Page

MEMORANDUM OF WORK IN BRIEF

1 Name of Work CONSTRUCTION OF NEW SHELTER FOR URBAN HOMELESS (SUH) –

G+2 AT SAWAD TP ‐5 FP ‐544, KISHANWADI, VADODARA

2 Estimated Cost put to Tender

3 Registration Bidder having registered as an approved “A” Class contractor with

VMC/Govt/MES/ State Govt./Semi Govt.or such organization

corporations Boards Or Registration of R&B Department Special

Category ‐I Building Work

(Kindly refer SBD IFB Table‐01)

4 Tender Fee Rs.10, 000/‐(D.D.in favor of Municipal Commissioner, Vadodara)

5 Earnest Money Deposit (Tender Rs. 9,53,355/- In the form of DD (D.D. in favor of Municipal

Guarantee) Commissioner, Vadodara) of only any Nationalized Bank or a

foreign Bank approved by the Reserve Bank of India.

(https://rbi.org.in/commonman/english/scripts/

banksinindia.aspx) as per Annexure‐VII shall be accepted.

(Kindly refer SBD ITB Section‐01 Clause‐6 & 16)

6 Validity Period of Tender offered 120+45=165 days from the date of opening of the financial bid.

7 Time Periods 24 (including Monsoon) months. This will be reckoned from the date

of issue of work order.

8 Sale of tender documents Starts Date:____/______/_____

9 Last day for sale of Tender Documents Date:_____/____/____upto16:00hrs

10 Pre‐Bid Meeting Dt.______/_______/_____at___.____ hrs. in Building project dept.,

Vadodara Municipal Corporation, Khanderao Market Building,

Rajmahal Road, Vadodara –

11 Last date & Time of Submission of

tender soft copy on‐procure _______/_____/______Date: upto 16:00 hrs

Physical Submission of Tender _______/_______/_______ Date: upto 16:00 hrs

12 Mode of sending the tender PREQUALIFICATION BID should be sealed

Properly in one big Cover and send by Speed Post only.

13 Description essential to be made on TENDER DOCUMENT FOR THE CONSTRUCTION OF NEW SHELTER

the sealed main cover FOR URBAN HOMELESS (SUH) – G+2 AT SAWAD TP ‐5 FP ‐544,

KISHANWADI, VADODARA

SIGN & SEAL OF BIDDER Page

14 Address for Sending Submitted by Speed Post to Office of the Executive Engineer,

Building Project Dept. Vadodara Municipal Corporation, Khanderao

Market Building, Rajmahal Road, Vadodara–

15 Tender Opening At the time of opening of tender only “PREQUALIFICATION BID" of

Tender will be opened which received in time. After scrutiny of this

volume, “PRICEBID” of ONLY those Tenderer Satisfying the Eligibility

criteria will be opened.

16 Site Visit Bidder must visit the site before quoting the tender and understand

the site condition thoroughly to execute the work in time.

17 Execution of Work & Co‐ ordination Work shall start & progress simultaneously at all components as per

the priority and or feasible to work as per site condition, time to

time. Third party inspection&/or PMC agency deployed onsite

And finish the work in time without any excuses.

18 Terms of Payment Stage Payments on submission of R.A. Bill by contractor to

VADODARA MUNICIPAL CORPORATION.

19 Security Deposit If the estimated amount of the works up to Rs 1 crore, BID

security is to be taken from compulsory demand draft. If the

estimated amount of work is more than Rs1 crore, BID

SECURITY bank guarantee has to be taken.

20 Performance Guarantee/D.L.P. Within 10 (Ten) days of receipt of Letter of Acceptance, the

successful Bidder shall furnish to the Employer antirave cable and

unconditional guarantee from a BankintheformsetforthinSection8

(the “Performance Security”) Foran amountequalto5% (five percent)

of its Contract Price. In case of bids mentioned below, the successful

Bidder, along with the Performance Security, shall also furnish To

the Authority an irrevocable and Unconditional guarantee from a

Banking the same form given at Section8 towards an

Additional Performance Security (The “Additional Performance

Security”) for an amount calculated as under:

1. If the Contract Price offered by the Selected Bidder is lower

than10% but upto20% of the Estimated Project Cost, then

the Additional Performance Security shall be calculated@

20%of the difference in the(i)Estimated Project Cost (as

mentioned in Bid Document)‐Minus 10% of the Estimated

Project Cost and(ii)Contract Price offered by the selected

SIGN & SEAL OF BIDDER Page

2 If the Contract Price of freed by the Selected Bidder is lower

than20%of the Estimated Project Cost, then the Additional

Performance Security shall be calculated@ 30% of the

difference in their) Estimated Project Cost (as

mentionedinBidDocument)‐

Minus10%oftheEstimatedProjectCostand(ii)ContractPrice

offered by the selected Bidder.

3 This Additional Performance Security shall be treated as

part of the Performance Security.

4 The Performance Security shall be valid beyond60(sixty)days

of the Defects Liability Period and the Additional Performance

Security shall be valid beyond 28(twenty‐ eight) days of

Project Completion Date

5 If the performance security is provided by the successful

Bidder In the form of a Bank Guarantee, it shall be issued

either(a)at the Bidder’s option, by a

Nationalized/Scheduled Indian bank or (b)by a foreign bank

located in India and acceptable to the Employer. Asper GoG

Finance Department’s Circular No

.FD/MSM/efile/4/2023/0057/D.M.O Date 21/04/2023or as per

their latest amendment.

6. Failure of the successful Bidder to comply with the requirement of

Sub‐ Clause34.1shall constitute sufficient grounds for cancellation

of the award And for feature of the Bid Security

21 Solvency Certificate Amount of 20% of the estimated value (i.e.Rs. 95,33,549 /‐) not

older than one year from the date of submission of tender.

22 Retention Money As per document of SBD Page no.53&54 Clause No.

23 Amount to be deducted from each bill Amount to deducted @1% from each RA & final bill (As per

for labour welfare fund (non‐ prevailing Govt. rules)

refundable) Welfarecess

23 a As per SBD (section no ‐07) Clause no‐ This tender is based on the Percentage Rate of tender (As per

(A) standard bid document) GST will be paid separately.

24 Mobilization/Material Advance AS per SBD Section D - clause no.

As per SBD Section no ‐04 Clause no‐

SIGN & SEAL OF BIDDER Page

25 Inspection Employer/Purchaser/Consultants/Third Party inspection. Contractor

shall give prior notice for arranging the inspection. Inspection to be

carried out as per the approved QAP/ inspection plan. Charges of

inspection or any charges of Employer/PMC/TPI

/ Testing is to be fully paid by contractor. If In case of inspection is

outside of Vadodara city, charges of inspection or any charges of

PMC/TPI/Testing will be in the scope of Contractor and all such

charges will be borne by Contractor only.

26 Test Certificates Manufacturer’s test certificates wherever Applicable on demand of

VMC/consultants

27 NOC Certificate by GPCB (Gujarat To be arranged and born by contractor, If applicable.

Pollution Control

28 Insurance Insurance for contractor’s men, machinery / equipment and material

in transit as well on site and third‐party insurance including indemnity

CAR policy also to be arranged by contractor. Comprehensive storage

cum erection insurance to be arranged by contractor. Contractor shall

also insurance all around property.

Note: In case if extension time limit granted to contractor for reasons

of either party, contractor shall include this time for the purpose of

29 Supply of first fill sand all essentials

other than power and water for To bear ranged and all costs hall be borne by contractor

erection and commissioning

30 Deduction for poor An aquittable deduction to correct the poor workmanship or

workmanship/defective materials / Replacement of materials/equipment at risk of contractor. However,

work. it is not binding to VMC to Accept such poor work or defecting

work/Material by making appropriate deduction

31 Liquidated Damages Delay in completion of work ‐ 0.05% of total contract value per Day or

part thereof by which delay has occurred, subject to maximum of 10%

of The contract value. (as per SBD CL.49)

32 Testing & Commissioning (As per SBD) If testing report will not found okay then 1%of the amount of

work done should be deducted from R.A .Bill of the contractor

for testing the quality material workmanship ,irrespective

of actual charges And Respective structure test result must be

evaluate with a clear & fact opinion pmc/tpi & structure expert

analyses/firm/organization cost(All charges in scope of bidder)if

testing report not found as per desire technical criteria then Final

decision as per engineer in charge within 14 days.

33 Third Party Inspection and Project Incase inspection or testing at site is not possible or it is to be

Management Company’s Inspection or arranged at manufacture’s site, inspection/testing charges for visits

any expert inspection charges. out of Vadodara/special visits arised on requirement for the site has

to be borne by the contractor. No Charges shall be payable by VMC in

SIGN & SEAL OF BIDDER Page

NAME OF WORK: Refer NIT

LIST OF P. Q. DOCUMENTS REQUIRED TO BE SUBMITTED

INSTRUCTIONS TO BIDDER

1) Certified copy of Registration in “A” Class and Special Category Building‐I of

registration of contractor with Government/ Semi Government/ Municipal

Corporations body.

2) Copy of Last three financial year (F.Y.2023‐2024 to F.Y.2025‐26) audited (provisional

) balance sheet certified by C.A. or Income‐Tax clearance certificate.

3) Demand Draft for EMD of 2% amount of Tender value should be attached with Pre‐

qualification bid in favor of Municipal Commissioner (Vadodara Municipal

4) Certified copy of Certificate of P.F Registration Number.

5) The tender must submit list/details of all civil works executed during last 7 year

sending last day of month previous to one in which tenders are invited i. e. March

6) Bidders shall submit Authentic completion certificate/document for the same shall

be attached and satisfactory execution certificate for ongoing works along with

cost of completion

7) Bidders shall submit Labour License of ongoing work and under taking to get

license as per this work. Any issue related to labour licence including any

financial issue arising for the site shall be in the scope of agency.

8) Bidders shall provide accurate information on any litigation or arbitration resulting

from contracts completed or under execution by him. A history of arbitration/

awards against or for / to the Applicant or any partner of the joint

venture/consortium may result in rejection of the tender.

9) Conditional Tender shall not be accepted & shall be rejected.

SIGN & SEAL OF BIDDER Page

10) Bidders shall submit Details of Technical and supervisory personnel as per

details / Format as per attached annexures.

11) The Tenderer shall produce along with their tender, a solvency certificate of an

amount equal to 20% amount of the tendered cost of his financial stability from

the Nationalized/Public Sector Bank as per FORM B. If he fails to produce such a

certificate, his tender will not be considered.

12)Bidders shall submit detailed approach to Safety Measures.

13)The successful bidder shall give Detailed Activity Bar Chart for the proposed

construction and fortnightly progress Report in the format with Photographs in

Progress Meeting. (first Barchart within 07 days from the date of work order and

then every weekly showing Detailed physical & financial planned progress &

achieved progress)

14) All the documents shall be notarized or self‐attested.

15) As per the Bombay Stamp Rules Act – 1958, Appendix – 1, Article 5, the Contractor

shall enter in to an Agreement with the Corporation on minimum Rs. 300 Stamp

Paper and not to pay separate stamp duty. (kindly refer as per current Stamp Rules

16) The Bidder shall submit only one bid in his name for same cover. Submission of

any additional bids, for the same cover in the name of their

partner/associates/group company etc. shall disqualify them.

17) VMC has employed Project Management Consultant &/ or Third‐Party

Inspection agency to monitor & supervise the said work.

18) The contractor shall get the electrical/Mechanical/Water works executed through

the authorized Government approved / licensed electrical person or firm in

appropriate category in accordance to contractual provisions.

19) The Civil, Electrical and Mechanical, Water works shall be carried out strictly in

accordance to the directives issued by the Engineer in charge.

20)Joint Venture is not allowed; i.e. only independent bidders shall quote the

tender.i.e. only independent bidders shall quote the tender. (Note: For arriving at

the cost of work done, if incase of any earlier experience involving Joint venture,

the cost of work done shall be equal to only the percentage (%) of share in Joint

Venture of that particular work.)

SIGN & SEAL OF BIDDER Page

a) Price‐ Bid will be opened after scrutiny of pre‐Qualification Bid. Price bid shall not be

opened if Tenderer is disqualified at pre‐qualification stage.

b) Evaluation of Technical Bid (P.Q. Bid) shall be done on the basis of submitted

authentic documents in form of hard copy and soft copy only (refer SBD clause no.

c) Once the pre‐qualification bid is opened the Tenderer shall not submit any

documents/ clarifications without request/approval of authority. Conditional

Tenders shall not be accepted & shall be rejected.

d) Demand Draft of tender fee should separately have attached with prequalification

documents only in case the Tenderer who download tenders from website.

e) The sealed cover should be prepared for P.Q. Bid. Name of work and Department

should be mentioned on cover.

f) The Cost of Bid Document will not be refunded under any circumstance,

g) Tender copy should be reached only by Registered post /Speed post at Office of The

Executive Engineer, Building Project Dept. Vadodara Municipal Corporation, on or

before Date :___/___/2026 up to ____=_____ hours.

h) The Tenderer are advised to read carefully & study all the pages of tender document

which forms part & parcel of the contract Document.

i) Bidder shall visit the site before quoting the tender to understand site condition to

execute the work and if required get necessary data at their own cost.

j) Engineer In charge /Executive Engineer/Addl. City. Engineer Vadodara Municipal

Corporation & Municipal Commissioner reserves right to accept any or reject all

tenders without assigning any reason thereof.

k) Each & Every Documents (ONLINE & OFFLINE) are must be clearly readable & Visible

also no Over Writing or any signs /impression or any mark on all it otherwise it will

have treated as disqualification.

4.6.3. Selection sub‐contractor for Electrical & Mechanical etc. Work as per SBD Clause

Note: Over and above these, documentary papers to be Attached as Per

Standard Bidding document Clause 8(8.1) (SBD) with Pre‐Qualification

(Technical Bid) and whatever written in SBD should be considered as final, if

any confusion or query occur related to submission of doucments.

SIGN & SEAL OF BIDDER Page

MANDATORY DOCUMENTS TO BE SUBMITTED:

AS PER STANDARD BIDDING DOCUMENTS Clause 8(8.1) (SBD) Section 10/10A

NON‐MANDATORY DOCUMENTS TO BE SUBMITTED

1. List for which their claim to meet eligibility criteria as per Sr.No.1.2 of eligibility

criteria is meeting.

2. Specifically, for this work list of technical persons proposed to be deployed on the

work should be submitted with their name, experience & qualifications.

3. Quality Assurance plan

4. Method statement‐indicating the methodology proposed to be used

for development of work.

5. Proposed program (BARCHART) schedule for execution of work.

6. Any other relevant documents as desired by the Tenderer.

7. Labour license of ongoing work.

SIGN & SEAL OF BIDDER Page

Volume II (FINANCIAL/ PRICE BID) (Kindly refer SBD Clause 8/8.1)

This Price bid shall be submitted on line only.

Rate to be in figures and words

The bidder should quote in English both in figures as well as words the rates and amounts

tendered by him for each item in schedule of rates in such a way that interpolation is not

possible. The amount for each item should be worked out and entered and requisite total

given of all items, both in figures and in words. The total tender amount for the work

shall be entered at the end in the tender. It shall duly sign and attested by the tenderer.

If some discrepancies are found between the Rates in figures and words or the Amount

shown in tender, the following procedure shall be followed:

When there is difference between the rates in figures and words, the amount which

corresponds/ calculated by the rate quoted in words by the tenderer shall be taken as

(a) When the rate quoted by the tenderer in figures and words tally but the amount

is in correct the rate quoted by the tenderer shall be taken as correct.

Any numerical mistakes will not be tolerated; it will be considered as purposefully done

act. It may go against the reputation of the tenderer.

SIGN & SEAL OF BIDDER Page

1.વડોદરા મહાનગર પાિલકામાં યોગ્ય ેણી અને ( Kindly refer SBD Clause 8/8.1) તેથી વધુ

(ક) અનુભવ / લોટ ટુ સ / Financial capital અંગેના પ્રી-કવોલીફીકેશન ની જ રીયાત મુજબ

Eligibility Criteriaને પરીપ ૂણર્ થાય તેવા પ્રમાણપત્રો ની નકલ.

(અ) સરકારી અધર્/સરકારી સં થાનુમા ય ઇજારદાર તરીકે યોગ્ય ેણી અને“( Kindly refer SBD Clause

(બ) EMD નો ડીમા ડ ડ્રા ટ રજુ કરવો. (Kindly refer SBD Clause 8/8.1)

ે રી પત્રક ( Kindly refer SBD Clause 8/8.1)

કામોની િવગતોના જ રી પત્રો તથા પ્રી-કવોલીફીકેશન/Eligibility criteria પરીપ ૂણર્ થાય તે મુજબ ના

પ્રમાણ પત્રો ની નકલ (Kindly refer SBD Clause 8/8.1)

(ઈ) જ રી રકમની બેંક સોલવ સી સટ ફીકેટની પ્રમાણીત નકલ (Kindly refer SBD Clause 8/8.1)

(ક)પ્રોફેશનલ ટે ક્ષ ભરે લા હોવાની રીિસ ટ ( Kindly refer SBD Clause 8/8.1)

ે શીટ અથવા ઈકમટે ક્સ િલયરસ સટ ફીકેટ ( Kindly refer SBD Clause

(3) ટે ડર ફ્રી નો ડ્રાફટ્ પ્રી-કવોલીફીકેશન બીડ સાથે અલગ અલગ કવરમાં રજુ કરવાનો રહેશે. ( Kindly refer

SBD Clause 8/8.1)

SIGN & SEAL OF BIDDER Page

ન ધ:- ઉપરોકત દશાર્વેલ મુ ા નંબર ૧ થી ૨ માં જણાવેલ તમામ ડો ુ ે ટ ( Kindly refer SBD Clause

ઉપરોકત તમામ દ તાવેજો-પત્રો પ્રી-કવોલીફીકેશન બીડ સાથે હાડર્ કોપીમાં(ડો ુ ે ટ ( Kindly refer SBD Clause

ન ધ:- ડો ુ ે ટ (( Kindly refer SBD Clause 8/8.1) માં આપેલ સુચના મુજબ જ) અમા ય પ્રી-

ટા ડઅડર્ િબિડંગ ડો ુ ે ટ (SBD) માં આપેલ િવગતો ને આખરી અને ગ્રા

SIGN & SEAL OF BIDDER Page

SIGN & SEAL OF BIDDER Page

૧૦As per SBD, Vol-1, Detail Specification & Schedule-B. ડો મ

ુ ે ટ ( Kindly refer SBD

Clause 8/8.1) માં આપેલ સુચના મુજબ જ રજુ કરવા.

SIGN & SEAL OF BIDDER Page

સંખ્યામાં બોરવેલ વખચેર્ કરવાનો રહેશે.અને (After Immediate Effect of H.O.T.O)

સરકાર ીના સને 2024-25 ના GST િસવાયના મંજુર થયેલ SOR મુજબના ભાવોને યાને

SIGN & SEAL OF BIDDER Page

૨૨. કો ટ્રાક્ટરે GST વગરના ભાવો ભરવાના રહેશે. ટે ડરમાં પ્રવતર્માન GST દરનો ઉ લેખ

અચુક કરવાનો રહેશે. કામના અમલ દર યાન GST દરમાં ફેરફાર (વધારો/ઘટાડો) થવાના

િક સામાં VMC ારા ચુકવણી/વસુલાત કરવામાં આવશે. ઇજારદારે GST ના દર અંગે કોઇ

23.િવિવધ િવભાગો મકે GOI/GOG/Cable/Electric Cable/Jungle Department/Jetco

department તથા તમામ સરકારી, અઘ ્ સરકારી department મંજૂરીની પિક્રયા લેવાપાત્ર તથા

અ ય તમામ (Preparing technical documents) કાયર્વાહી PMC/TPI ના સંકલન માં રહી

SIGN & SEAL OF BIDDER Page

નહી. (Kindly refer SBD Clause 8/8.1) માં આપેલ ુ ના

SIGN & SEAL OF BIDDER Page

કામનુ ં નામ: AS PER NIT.

૧. AS PER NIT AS PER NIT

months (including

વડોદરા મહાનગરપાલીકામાં ભરીશુ ં આ સાથે અનામત . AS PER NIT

SIGN & SEAL OF BIDDER Page

SIGN & SEAL OF BIDDER Page

METHOD OF SUBMISSION OF TENDER

NAME OF Work: AS PER NIT

The contractor is to submit the tender in the following separate sealed covers:

Volume‐I Part‐A:

i. The Demand Draft for Tender fee in original.

ii. Earnest Money in the form of irrevocable DD in original which will

remain in force up to and including the date 120 days + 45 days =

days after the dead line for submission of tenders.

iii. Bank solvency certificate (20% of project cost not older than 1 year

from the date of submission of tender).

Volume‐I Part‐B:

Technical Bid containing all the documents in formation as detailed in list of P.Q.

Documents required to be submitted and Eligibility Criteria, Technical proposal shall be

submitted by the Tenderer in Part‐ “A”.

Volume‐II: Financial Bid to be submitted online only (N‐procure)

Thecontractorshouldensurethattherate/costquotedshouldappearonlyinthe financial bid and

The Volume‐I Part‐ ‘A’ and ‘B’ shall be opened online on aspecified date and time as per

schedule in the office of The Executive Engineer (Building Project Dept.) Vadodara

Municipal Corporation, Khanderao Market Building, Rajmahal Road Vadodara–

390209Gujarat, in the presence of intending Tenderer or their authorized representatives.

The Volume‐II Financial Bid of only those contractors whose technical bids are found

acceptable by the department shall be opened online. The time and date of opening of

financial bid of contractors qualifying the technical bid shall be communicated to them

SIGN & SEAL OF BIDDER Page

ELIGIBILTY CRITERIA:

Qualification will be based on following minimum pass/fail criteria regarding the bidders

general and particular experience, personal and equipment capabilities, and financial

position, as demonstrated by the bidder’s responses in the form attached. The bidder

should be registered Contractors in appropriate class with VMC, Central/ State/ PWD/

MES/Govt./ Semi Govt. or with other such Institutions & who have a certificate of

registration with Employees Provident Fund Organization. The VMC reserves the right of

waive minor deviations, if they do not materially affect the capability of a bidder to

perform the contract. Subcontractor’s experience and resources shall not take into

account in determining the bidder’s compliance with the qualifying criteria.

QUALIFICATION EXPERIENCE/EXPERIENCE OF APPLICANT:

The bidder shall meet the following minimum criteria to qualify for this Tender and

Submit Attested copies of scope of work and completion certificates issued by competent

authority as per Form 3A

To qualify in the Experience Criteria Registered Contractors in “A” class and above

Special category building-I with VMC or Equivalent Amount of registration of contractor

with Central/ State/ PWD/ MES/Govt./ Semi Govt. or with other such Institutions & who

have a certificate of registration with Employees Provident Fund Organization

1. Average Annual Financial Turnover during the last 3 Financial years, ending 31st March

of the previous financial year, should be atleast 30% of the estimated cost i.e. Rs.

9,33,87,993/‐ ‐ REFER SBD and SUBMIT ACCORDINGLY.

ડો ુ ે ટ & Similar work Experience are as per

મ ( Kindly refer SBD Clause 8/8.1) માં આપેલ

સુચના મુજબ જ Further, Similar works mean the bidders shall have experience in execution

of Construction of low‐rise public buildings, corporate office building, administrative

offices, auditorium, school building, hostel building, hospital, community hall, etc in any

city in India works similar having updated final satisfactory completion cost as per Form C.

Note: For arriving at the cost of work done, if incase of any earlier experience involving

Joint venture, the cost of work done shall be equal to only the percentage (%) of share in

Joint Venture of that particular work. However present status of bidder as joint venture is

SIGN & SEAL OF BIDDER Page

FINANCIAL POSITION

The bidder should demonstrate that he has access to or has available, liquid assets,

unencumbered real assets, line of credit, and other financial means sufficient to meet the

cash flow for a period of two months.

The audited balance sheets for the Last three Financial Years should be submitted and

must demonstrate the soundness of the bidder’s financial position, showing long‐ term

profitability. Where necessary, the employer will make enquiries with the bidder’s

2. To qualify for this tender, bidder must have Average annual turnover for the last

years is equal to 30% of Estimated Amount i.e. Rs 9,33,87,993/‐ ‐ Kindly REFER SBD and

SUBMIT ACCORDINGLY

SOLVENCY CERTIFICATE

The Tenderer shall produce along with their tender a solvency certificate of an amount

equal to 20 %of amount of the estimated cost (i.e. Rs. 95,33,549 /‐) from the collector of

the district within which he resides or a Banker’s certificate. This certificate shall be

enclosed with Prequalification documents.

LITIGATION HISTORY

The bidder should provide accurate information on any litigation and/or arbitration

resulting from contracts completed or under execution by him over the last Seven years.

A consistent history of arbitration awards/judgments against the Applicant or any partner

of a joint venture may result in disqualification for proposed work. If the details of

Litigation History is hidden by the applicant and later on it comes to knowledge of the

employer the bidder shall be disqualified for the proposed workand other appropriate

actions shall be taken against the bidder. And if it has come to Knowledge of VMC after

assigning of work, it will be treated as breach of tender and any or all action can be taken

against contractor.

The bidder must have suitably qualified personnel, to fill the following position. The

Bidder will supply information on a prime candidate and an alternate for each position,

both of whom should meet the experience requirements specified below for work

Sr. No. Position, Nos. Total Experience in year Experience in similar

1 Project Manager–1No 10

2 Sr.Civil Engineer–1 No 8

3 Site Supervisior‐1Nos 3

4 Sr. Engineer (Mech.)‐1No 2

Sr. Engineer (Ele.)‐1 No

SIGN & SEAL OF BIDDER Page

6. Social Coordinator Bsw/Msw Social 5

7. Safety Engineer 5

(1) At least one Sr. Civil Engineer (Civil graduate (B.E./ B.Tech), One Jr. civil Engineers

(B.E./ B.Tech) and One Site Supervisor (Diploma) shall be deputed exclusively for this

work on site and at least one Sr. Mech And Sr. Elect And one Sr.Water Works engineer

during execution of Ele/Mech/water retaining str. items are in progress and or as per

need on site or instructed by EIC.

MACHINERY/EQUIPMENT

The Bidder should own, or have assured access to (through hire, lease, purchase

agreement, availability of manufacturing capacity or other means) the following key items

of equipment in full working order, and must demonstrate that, based on known

commitments, they will be available for use in the proposed contract. The Bidder may

also list alternative equipment, which he would propose for the Contract together with an

explanation of the proposal. Bidder shall have to assure availability of machinery/

equipment’s in working condition as per below Table. If bidder fails to provide proof of

assured availability of required machinery. He will be disqualified for the proposed work.

Machinery ownership document or lease/hire agreement for the work under tender shall

be considered as valid proof for assured availability.

Equipment type and Characteristics Minimum number required for work in each Segment

1) Weigh Batcher with Mixer 1No.

2) Vibrator 2Nos. Minimum

3) DG Set 1Nos.

4)Required Scaffolding, HFrameetc 3000 Sq.mt. (Min.)

5) Form Work 800 Sq.mt.

6) Welding Machine with welding & Earthling

Cables & Holders.

7) Workers Safety Equipments like Welding

Welding Helmet–5nos. Welding Glows–10nos. Safety

Helmet, Welding Glows, Safety Helmet, Safety

Helmet – 50 nos. Safety Shoes‐50 nos.

8)Gas Cutting Set 3Nos.

9)All tools & Tackles requiredfor Construction 2Sets.

SIGN & SEAL OF BIDDER Page

10)Testing Machine 2Sets.

11)First Aid Kit 5No.

12)Cube Testing Machine Asper requirement on Site

13)Concrete Mixer Machine 1No.

14)Excavator 2Nos.

15)Tractor 5Nos.

16)Dumper 5Nos.

18)Dewatering mud pump 1No.–10HPeach

19)Paver block Vibrator 8‐12tonne capacity–2No.

EVALUATION FACTORS

The bidders qualifying the initial criteria as set out above will be evaluated for the

following criteria by scoring method on the basis of details furnished by them.

For Eligibility Criteria following escalation factors shall be applied to annual

turnover and completion cost of work to bring them to the base year. The current

financial year in which bid is invited shall be considered as base year.

Year Financial Year Multiplying factor

Base year of inviting tender 2026‐2027

Note:‐ The Applicant should indicate actual figures of project costs amount in the

schedule without accounting for the abovementioned factor

The said details to be submitted on prescribed forms appended with tender documents,

detailed as under Chapter V:

(i) Financial information FormA

(ii)Form of banker’s certificate from approved bank FormB

(iii)Details of work completed during last 7 consecutive years FormC

(iv)Details of work awarded or under execution FormD

SIGN & SEAL OF BIDDER Page

(v)Performance report of works referred in formC‐I, C‐II&Dshould be duly authenticated/certified by FormE

an officer not below the rank of EE or equivalent should be furnished separately for each work

completed or inprogress

(vi)Details of structure and organization FormF

(vii)Details of independent technical staff are to be proposed for this contract FormG

(viii)Details of construction Plants, equipment etc. likely to be used in carrying out this work. FormH

(ix)Litigation Details FormI

(x)Site Visit certificate FormJ

The department t, however, reserves the right to restrict the list of such qualified

contractors to any number deemed suitable by it.

 Scope of work contained in the paragraphs mentioned below is only indicative and not

exhaustive. In addition, the contractor shall be responsible for executing all items

required for completing this office building development in all respect to make the

serviceable including all infrastructure, services roads, pathways etc. complete as per

direction of Engineer‐in‐charge.

 Construction Of New New Shelter For Urban Homeless (Suh) – G+2 At Sawad Tp ‐5 Fp ‐

544, Kishanwadi, Vadodara, BUILDING WORK INCLUDES:

 With all material and labour for Civil/plumbing, Interior.

 Civil work includes Plot Development like Plot Filling, Underground Sump with, Bore

well, O.H.Tank, Landscaping, Structural Steel Work, Compound Wall with gates &

Parking with Paver Block, Toilet, water proofing, china mosaic, Upvc/aluminium window,

flooring, Parking area with paver blocks, water supply, sewerage, storm water disposal,

rain water harvesting, fire fighting system, roof top solar system, cleaning, demarcation

and barricading around the plots (3mt to 4.5 mt ht), etc. All areas with miscellaneous

finishing items. Exterior finishing work as per architect drawing and engineer incharge,

Development of Parking, All electrical & mechanical and Fire Fighting internal as well as

external work including labour and material.

o Construction includes finishing of development complete as per specifications and all

basic architectural/working drawings provided by VMC for various branches work.

o For the project, all the necessary approval and permission is to be taken by the bidder at

his own expenses. The contractor has to take construction permission, plinth check,

completion certificate, occupation certificate, high rise building permission, water

supply, drainage, Airport authority (if applicable), Environment Department (if

applicable), electrical services, lift license, all type of NOCs (including fire NOC) and

permissions (if applicable) by their own cost. No extra payment shall be paid to the

contractor. All architectural drawings (soft copy & hard copy) and documents will be

provided by VMC/PMC for all the permissions and NOCs if required.

o Please note: Administrative support for file process for the inter‐departmental

approvals will be provided by VMC/PMC. No extra payment shall be paid to the Bidder

for above permissions

SIGN & SEAL OF BIDDER Page

o Demolition of Existing structure if any along with the site cleaning work shall be

done by agency. Even dewatering of any kind and at any stage of work shall be

done by contractor at their own cost. No extra payment shall be given to agency.

o The contractor shall establish sufficient no of TBMs and PBMs at suitable

locations i.e. permanent structures like electrical poles etc, which can be used for

checking the Invert Levels of the pipes/channel during the execution.

o Bore Wells Must be provided by agency at their own cost and hand over

borewells to VMC in working condition including all civil and electrical assessories

including electrical Motor as per EIC, etc with 5 years warranty after

possession/HOTO.

o Water and Electricity for construction and testing for all material and items

involved in work shall be arranged by the Contractor at their own cost and

informed to VMC in advance.

 Testing shall be done by collecting samples from site by testing laboratory at cost

 Contractor shall provide exclusive office at site for VMC and PMC staff of

sq.ft. with air conditioning and computer, internet facilities.

 Contractor must provide a good air‐conditioner four‐wheel vehicle with fuel for

site inspection purpose and other work‐related visits after work start with

provide driver with salary & pay rto passing, at complete free of cost, all taxes,

insurance as per directed by vmc, vehicle will run kms about as directed by vmc

per/month including holiday, Sundays covering contract period.

 If there is an existing structure becoming impediment in the alignment, then it

will be necessary to demolish and shift it from the original alignment to the safe

place. Also, all type of demolition and site cleaning work shall be done at their

own cost and no extra payment shall be done to agency for it.

 Agency shall carry out topography survey by total station survey at his own cost

for the site area allotted on award of work and at any time during execution of

work to get all the necessary detail as and when required as per requirement of

 If it is necessary to divert the traffic, at construction site, it shall be done by all

taking proper precaution and safety measures (Including Traffic Signage).

 No material shall be stacked on road.

 Any damage to the existing structures /private structures during execution shall

be repaired or reconstructed as it is by the contractor and no extra payment shall

be done for the same.

 All the materials to be used in the execution are to be tested as per relevant

latest specifications and also as per requirement of VMC / PMC / TPI.

 Set of soft copy and Six set of Color hard copies of AS‐BUILT coloured drawings

(approved) in a minimum A0 size & format acceptable by VMC / PMC / TPI shall

be submitted by the contractor to all the agencies (VMC, PMC, TPI). Final bill shall

be cleared only after the submission of As‐ built drawings in soft as well as hard

copies (6 Sets). Until and unless required and asked for by the Engineer in charge,

SIGN & SEAL OF BIDDER Page

night work shall not be permitted. Any works done without informing all of the

three (VMC, PMC, TPI) and without their presence shall not be c

 Onsite valid Photographs shall be submitted by the contractor for neatly to

monitor the progress of work.

 All Permission Related to traffic police/ Commercial Vehicle mobility in scope of

 Contractor shall obtain approval from competent authority for RMC plant if

required. Site Mixing shall not be permitted for concreting more than 5 Cum.

 The bidder has to carry out maintenance/service through authorised service

provider of the equipment for the followings up to 5 (Five) years period from the

certified date of completion. The bidder has to submit contract agreement

between service provider and bidder before submitting the completion

certificates and it is mandatory. The bidder has to submit every year an annual

performance report till completion of maintenance period.

2. Fire fighting system equipment and infrastructure (Pipes, Valves and

Motor/pump/DG set etc.)

3. Bore wells (Motor/Pump/Panel) – pumping machinaries

4. Submersible pumps with 1 stand by pump

6. Roof top solar panel (has to take care of cleaning and power generation)

 Before the date of completion, the Bidder shall provide 5 years guarantee bond

for water proofing and Anti termite treatment for the plinths, toilets sunks (if

any) whole building and Terrace.

SIGN & SEAL OF BIDDER Page

Following instruction are also considered while understanding the scope of work:

1. The size, levels and quantities shown in the Design Sheet are preliminary and can

change during execution (after the pre‐execution survey by the Contractor)

2. Existing Utilities: VMC is not having any ready data on the existing utilities likely to

meet during the excavation and laying of pipelines / construction of channel. The

shifting of Telephone / Electric Pole shall be arranged by Agency & no any extra cost &

debit not payable from client for it & it is in scope of agency.

3. Consultant may be appointed by VMC for the Project Monitoring and Supervision.

VMC has also appointed TPI and or any other agency deem fit for the third‐party

inspection of the project. Any tests recommended by Consultant or TPI during the

execution of this contract shall be conducted by the contractor in the laboratory

acceptable to VMC/PMC/TPI without any extra cost to VMC. The charges of testing

and inspection charges (TPI) of any material or of any type shall be borne by the

contractor. The cost shall also include testing done outside Vadodara

4. For bidder must be provide all concern authorities/agency/mou Agencies /registration

& License authorities & etc. contact person official email‐id & contact to verify license,

form 3A & all other respected document& etc.

5. Agency will be responsible for all legal & illegal activities with respect to (Site/and any

all other with immediate effect of Work Order) Vadodara jurisdiction after work order

& vmc will not be liable to any matters with respect to direct to indirect.

Signature of Tenderer (s) with the seal of the firm.

SIGN & SEAL OF BIDDER Page

DECLARATION FORM/ UNDERTAKING

1. I/We agree that the decision of the VMC in selection of the applicants / contractors,

phasing of works at any time in thus related matter, will be final and bidding to

2. All the information and date finished herewith are correct to my / our best of

3. I/We agree that we have no objection if inquiry are made about our works and

document submited, its related areas and any other inquiry regarding all details,

projects and works listed by us in the Tender document.

4. I/We also understand that finishing of wrong information or hiding any information

shall be a cause for disqualification and VMC is free to take action as per law.

5. I/We accept VMC reserved the rights to reject any or all application / tenders without

assigning any reasons.

Date: Signature with seal of the company

Name of Authorized Person

SIGN & SEAL OF BIDDER Page

DECLARATION FORM

1) I / We hereby declare that I / We have visited the site and fully acquainted myself /

ourselves with site where this project is to be executed, Local situation regarding

materials, labor and other factors pertaining to successful completion of the project

work before submitting this tender.

2) I / We hereby declare that I / We have carefully studied the conditions of

contract; specifications and other documents of this work and agree to execute the

same accordingly.

3) (a)I/We certify that /WE am /are partner(s) not blacklisted or connected with firm

blacklisted in state, semi govt, Municipal Corporation, or any government

undertaking institute or any autonomous corporate bodies.

(b)We, The partners of this firm hereby give an undertaking that we are jointly and

severally responsible to meet all liabilities over and above the business of this

firm and make good any the above losses including financial loss sustained by

the Vadodara Municipal Corporation, Vadodara as a result of our abandoning

the work or works, entrusted to us i.e. this firm /We herby undertake and

submit in the bid along with supporting documents, are true which are correct

and valid throughout the contract period as well extended period of any.

4) I/We hereby agree to abide by and full fill the terms and provisions of conditions

of contract annexed here to so far as applicable and in default there of to forfeit

the earnest money mentioned in the said condition.

A. Receipt No. dated from the _____________________

B. Signature of Contractor (Before Submission of tender)

C. Name of the Tenderer:

E. Dated the day of

H. (Occupation)

Date: Signature with seal of the company

Name of Authorized Person

SIGN & SEAL OF BIDDER Page

મેળવેલ ટે ડરની કામગીરી પ ૂણર્ થવાના સમયગાળા દર યાન EPF એકટમાં ન મુદ કરે લ

EPF કરાવી લેવામા આવશે અને તેની નકલ વડોદરા મહાનગરપાિલકાને આપવામાં આવશે

તેમ છતાં EPF એકટ અ વયેની કોઇપણ જવાબદારી ઉભી થશે તો તેની સઘળી જવાબદારી

SIGN & SEAL OF BIDDER Page

VADODARA MUNICIPAL CORPORATION

GENERAL INSTRUCTION TO TENDERER

1. The Tenderer are advised to inspect the site of works and be fully acquainted with

the site conditions which may be necessary for the purpose of submitting the

tender and for executing the work. If requested in advance and in writing

department will arrange to visit the site of work.

2. In the event of the tender being submitted by the firm, it must be signed by all the

partners or by any partner who has been specifically authorize under the

Partnership deed to sign and execute contracts on behalf of the firm or by any

person holding a Power of Attorney authorized him to sign and execute the

contract on behalf of the firm.[The legally Authority letter is required to be

enclosed along with the Tender].

3. Receipts for payments made on account of any work, when executed by a firm, can

be signed by any of the partners of the firm or any other person authorized by the

firm under a Power of Attorney of give effectual receipt for and on behalf of the

4. The tender shall be filled in strictly according to columns prescribed in the tender

stating the rates at which Tenderer are willing to undertake each time of work. Any

modifications or additions in the item of works or in any other part of the tender

made by the Tenderer will not be accepted.

5. The VMC shall have the right to reject all or any of the tenders without assigning

any reason for such rejection.

6. Measurements for all the works shall be taken by standard measures available with

the VMC and practice and rules framed by the VMC from time to time.

SIGN & SEAL OF BIDDER Page

7. The Tenderer are required to quote only firm rates and any condition attached to

the rates quoted by them is likely to disqualify the tender for evaluation and

consideration for award of the work.

8. The Tenderer are advised to send their tender only by Registered / Speed post so

that tender reaches to VMC on or before the due date. Any tender received after

due date shall not be considered.

9. Tender not accompanied by Earnest Money in the manner provided in the tender

notice shall not be considered. Amount of earnest money shall not bear any

interest and will be refundable to the Tenderer, if tender is not accepted.

10. Tender shall be filled in and signed only by the duly authorized person or persons of

the Tenderer. If at any item during security and finalization of the tenders, it is

found that any tender or tenders are signed by the persons who are not duly

authorized then the earnest money received with such tender shall stand forfeited.

11. Tenderer shall have to pay Security Deposit in the time and manner prescribed

under Clause 1 of the General Conditions of Contract.

12. Successful Tenderer shall keep all documents ready for signing “Agreement with

the VMC”. Tenderer will have to make himself/itself available at fifteen days notice

for executing such Agreement. The Tenderer are advised to carefully study the

various conditions of the contract, work specification, site conditions, VMC’s rules

and regulations with regards to safety and security, etc.

13. The prices in tender shall be filled in English with neat handwriting and all the

figures and words shall be legible. No overwriting shall be done. In case any

cancellation or correction is required, the figure or word shall be wholly crossed

and re‐written and authenticated under with initial/s of the Tenderer. Rate shall be

written for each item and the total amount for each item shall be properly

written for each item and the total amount for each item shall be properly

calculated and clearly mentioned in the relevant columns. All such amounts shall be

signed by the Tenderer.

14. Tenderer shall submit along with the tender a list of equipment which he proposes

to use for this work.

15. Tendered rates shall include any tender work at all level all stage all floor with all

material, labour, all taxes and requirements of plants, machinery, equipment,

supervision, handling, cleaning, testing etc. (whether mentioned in the item or

specifications etc. or not) which is required and necessary to complete the item. All

wastages of material shall be to the contractor’s account, variation of taxes, duties,

levies are born by Contractor through up to DLB and maintenance period. No extra

claim at this account will any case be entertained.

SIGN & SEAL OF BIDDER Page

16. The Tenderer are advised to read together with the specifications including

materials and drawings, as specifications are complimentary part of the item.

Itemsforwhichdetailsarenotgivenoraregiveninadequatelyreferencewillbe taken

from IS specifications or MORTH or PWD hand book. Such details shall be deemed

to have been included in the item and the rates quoted shall be all inclusive.

Whether mentioned in the item or not material test as may be required by the Add.

City Engineer of VMC shall be provided and no extra payment will be made for that

17. Specifications are given for certain numbers of items only. However, the items for

which the specifications are not prescribed but which are relevant to these

specifications shall also be executed in accordance with such specifications.

18. Suitable number of photographs and negatives shall be supplied free of cost to the

VMC every month for the progress of various stages of the works.

19. Tenders are required to quote separate prices of different items of work exactly as

acceptable. Quoting for all items is also mandatory.

20. Validity of Tenderer’s proposal shall be120 days + 45days= 165from the date of

opening of price bid or last negotiation date if at all allowed.

21. ALL PAGES TO BE INITIALED

All signature in Tender documents shall be dated as well as pages of all sections of

Tender documents shall be initialed at the lower right‐hand corner or signed

wherever required in the Tender papers by the Tenderer or by any person holding

power of Attorney authorizing him to sign on behalf of the Tenderer before

submission of Tender.

23. EVALUATION OF TENDER’S PRICE BID

Any error in quantity or amount in Price bid of tender form showing items of works to

be carried out shall be adjusted in accordance with the following rules:

i) In the event of a discrepancy between description in words and figures

quoted by a Tenderer in the rates column, the description in word shall

ii) In the event of an error occurring in the amount column of the Schedule B of

Tender Form showing items of work as are Sult of wrong multiplication of the

rate and quantity, the unit shall be regarded, as firm and multiplication shall

be amended on the rate.

iii) All errors in totally in the amount and carrying forward totals shall be

iv) Any rounding off of amounts against items or in totals shall be ignored.

SIGN & SEAL OF BIDDER Page

v) For any item in price bid, the bidder has not quoted the rates (or left blank),

it is treated as ‘zero rate’ and all such item shall be considered as executed

The tendered sum so altered shall, for the purpose of the tenders be submitted for

the sum originally tendered and considered for acceptance.

24. CORRECTIONS AND ERASURES

All corrections and Alterations in the entries of tender papers will be signed in full

by the Tenderer with date. No erasures or over writings are permissible. Other

wise, it will be disqualified.

25. SIGNATURE OF TENDERER

The Tenderer shall contain the name, residence and place of business of person or

persons making the Tender and shall be signed by the Tenderer with his usual

signature. Partnership firms shall furnish the full names of all the partners in the

Tender. It should be signed in the Partnership’s name by all partners or, by duly

authorized representative followed by the name and designation of the person

signing. Tender by a firm shall be signed by an authorized representatives and a

power of Attorney in that behalf shall accompany, the Tender. A copy of the

constitution of the firm with names of all partners shall be furnished.

Witness and sureties shall be persons of status and property and their names,

occupations and address shall be stated below their signature.

27. DETAILS OF EXPERIENCE

The Tenderer should enclose documents to show that he has previous experience

in having successfully completed in the recent past work of this nature together

with the name of Owner’s location of sites and value of contract.

28. ENGINEER OF CONTRACTOR

The contractor, on or after a ward of the work, shall amended put a qualified

Engineer having sufficient experience in carrying out works of similar nature, to

whom the equipment, materials, if any shall be issued and instructions for

construction/execution shall be given.

29. TRANSFER OF TENDER DOCUMENTS

Transfer of Tender documents purchased by one in tending Tenderer to another is

not permissible.

30. EARNEST MONEY DEPOSIT

SIGN & SEAL OF BIDDER Page

The Tenderer must pay earnest money as given in the notice inviting Tenders and

attach the official receipt, if paid in cash with the Tender, failing which the tender is

liable to be rejected. The earnest money can be paid in the form of or Demand draft

of any Scheduled Bank at Vadodara and shall be in favor of Municipal Commissioner,

Khanderao Market, Vadodara. EMD shall be attached with the Tender.

NOTE: Nointerest shall be allowed on the earnest money deposit by Tenderer. The

earnest money of the unsuccessful tender will be refundable within a reasonable

period of the time without any interest.

The earnest money deposit by successful Tenderer will be retained to wards the

Security Deposit for the fulfillment of the contract, but shall be forfeited, if the

Tenderer fails to execute the agreement within 15 days after the letter of

acceptance of Tender.

Tenders submitted by Tenderer shall remain valid for acceptance for a period of

120 +45days=165daysdays from the date of opening of price bid or last negotiation

date if at all allowed. Any of the Tenderer shall not be entitled during the said

period of 165 days, without the consent of writing of the owner to revoke or cancel

his tender or to vary the tender given or any terms thereof. In case of Tenderer

revoking or canceling his tender of revoking the same or vary any terms in regard to

there of without the consent of owner in writing, the owner shall forfeit earnest

money paid by him along with the Tender.

32. TIME LIMIT–PERIOD OF COMPLETION

The period of completion shall be calculated from the date of issue of any notice to

proceed with the work i.e. issue of work order. Any extension of time limit

demanded by contractor for their reason, shall not entitle for any price

Variation/price escalation/Price adjustment/delay compensation or liquidity

Addenda to the Tender documents maybe issued prior to the date of opening of

Tenders to clarify documents or to reflect modifications in the design or contract

Each addendum issued by the Engineer in charge will be distributed induplicate to

each person or organization to whom a set of Tender documents has been issued.

Each recipient will retain one copy of each addendum for submission along with his

tender and return one singed copy to the Engineer‐in‐charge shall become part of

Tender documents.

SIGN & SEAL OF BIDDER Page

34. RIGHT OF OWNER TO ACCEPT OR REJECT TENDER

The acceptance of Tender will rest with the Owner. The Owner however, does not

bind itself to accept the lowest tender and reserves to itself the authority to reject

any or all the Tenders received without assigning any reason whatsoever. The

whole work may be split up between two or more contractors or accepted in part

and not entirely, if considered expedient.

Tenderinwhichanyoftheparticularsandprescribedinformation’saremissing or are

incomplete in any respect and/or the prescribed conditions are not fulfilled are

liable to be rejected.

Canvassing in connection with tender is strictly prohibited and tenders submitted

by the Tenderer, who resort to canvassing will be liable to rejection.

35. Security Deposit

The person / persons whose tender may be accepted (hereafter called the

contractor) shall within 10 days of receipt by him of the notification of the

acceptance of the tender or issuance of work order, shall submit the security

deposit on the accepted value of the Tender to the Vadodara Municipal

36 The successful Tender shall be required to execute an agreement 10 days from the

date of issue of the notice of acceptance of tender. In the event of failure on the

part of the successful Tenderer to sign the agreement within the above stipulated

period, the earnest money or his initial security deposit shall be forfeited and the

acceptance of the tender shall be considered as cancelled.

37 In the event of progress of work by the contractor, without executing the contract

agreement, the responsibility with all risk and cost shall be of contractor.

38 The successful Tenderer will be required to sign the contract agreement on a stamp

paper of the value as per prevailing norms of VMC. Alter natively, if the Tenderer

wishes to sign the agreement, the same be adjudicated by the State Level Authority

competent to do so.

39 It is responsibility of Tenderer to get authorized copy of tender documents, map etc

so that during the time of execution of work contractor can proceed with work and

all time the details of work is known to the contractor.

40 The bidder shall have to submit resource/activity Bar chart with milestone of whole

work divided in minimum 10 activities justifying the timely completion of work. In

case the bidder do not submit the schedule of work progress, it is

SIGN & SEAL OF BIDDER Page

mandatory to follow the progress of work as decided by VMC during execution.

Signature of Contractor Executive Engineer

Building project

Date Vadodara Municipal Corporation

SIGN & SEAL OF BIDDER Page

VADODARA MUNICIPAL CORPORATION

General Conditions of Contract

DEFINITION OF TERMS: ‐

In the Contract documents as hereinafter defined the following words & expression

shall have the meanings hereby assigned to them except where the context otherwise

1. “The Owner or Employer”, means the Municipal Commissioner Vadodara

Municipal Corporation, Vadodara which may abbreviated as “VMC” and includes

the Owner’s or Municipal Commissioner, VMC’s authorized representatives or

successors/Executive engineer building project VMC.

2. The abbreviation VMC wherever used in contract shall mean Vadodara Municipal

Corporation and term shall be used to in place of authorized person or persons who

will be operating this contract as VMC’s representative and will include namely

Municipal Commissioner, Addl. City Engineer and Executive Engineer or their

authorized representatives.

3. The “Addl. City Engineer”, shall means the Addl. City Engineer building project of

Vadodara Municipal Corporation and shall include those who are expressly

authorized by him to act on his behalf.

4. The “Executive Engineer”, shall means the Executive Engineer of Vadodara

Municipal Corporation, who is in charge of the project and shall include those who

are expressly authorized him to act for and on his behalf.

5. The “Engineer in charge”, shall means the Deputy Executive Engineer of Vadodara

Municipal Corporation, who is in charge of the project and shall include those who

are expressly authorized him to act for and on his behalf.

“The Contractor”, means the person or persons, firm or Company whose tender

has been accepted by the Owner and include the Contractor’s legal representatives,

his successor and permitted assignees.

6. The term “Work or Works” of the contract shall mean all of the various classes of

works to be executed in accordance with the contract, whether temporary or

SIGN & SEAL OF BIDDER Page

permanent, and include all labor and material, machinery, instruments,

construction equipment, plant, plant operation and maintenance, all tools and all

other items required for the completion of the construction. It shall also mean the

place of working, where the context so includes.

7. “Contract”, shall mean the Agreement between the VMC and the contractor for the

execution of works including therein all contract documents like Condition of

Contract, Specification, Drawings, Prices Bill, Schedule of quantities, Schedule of

rates and prices (if any), work order and all tender.

8. The “Contract Price”, means the sum named in the Tender subject to such

additional there to or deduction there from as may be under the provisions

hereinafter the contained.

9. “Construction Plant”, means all machinery, tools, appliances or thing of

whatsoever nature required for the execution, completion or maintenance of the

works or temporary works (as hereinafter defined) but does not include materials

or other things form or forming part to the permanent work.

10. “Temporary Works”, means all temporary works of every kind required in or about

the execution, completion or maintenance of the works. The cost of such work

associated with tender is included.

11. “Drawings”, means the drawings referred to in the Specification and any

modification such drawings approved in writing by the Addl.City Engineer /

Executive Engineer, Consultant and such other drawings, diagrams, or sketches as

may from time to time be furnished or approved in writing by the Addl.City

Engineer / Executive Engineer.

12. “Site”, means the land and other places on under in or through which the

permanent works are to be executed or carried out & any other land or places

provided by the Owner for purpose of the contract.

13. Words importing the singular number only also include the plural and vice versa

where the context requires.

14. “Contract Documents”, means collectively the Tender documents, Designs,

Drawings, Specifications agreed variations if any, contract such other documents

constituting the Tender and acceptances thereof.

15. “The Specification”, shall mean the various technical specifications attached and

referred to in the Tender documents. It shall also include the latest edition of

relevant Indian Standard Specification published before entering into contract.

Further in absence of any specific reference in I.S.S. the standards and

SIGN & SEAL OF BIDDER Page

specifications of P.W.D.H.B. or GWSSB as the case may be will be followed as per

the consent of Addl. City Engineer.

16. The “Tender”, means the tender submitted by the contractor for accept acnes the

17. The “Alternation Order”, means the order given in writing by the Engineer‐in‐

charge to effect to or deleting from and alternations in the works.

18. The “Completion Certificates”, shall mean the certificate to be issued by the

Addl. City Engineer, when the works have been completed tohis satisfaction.

SIGN & SEAL OF BIDDER Page

CLAUSE1: SECURITY DEPOSIT

Within10(Ten) days of receipt of Letter of Acceptance, the successful Bidder

shall furnish to the Employer an irrevocable and unconditional guarantee from

a Bank in the form set for the inSection8(the “Performance Security”) for an

amount equal to 5% (five percent) of its Contract Price. Incase of bids

mentioned below, the successful Bidder, along with the Performance Security,

Shall also furnish to the Authority an irrevocable and unconditional guarantee

from a Bank in the same form given at Section8 to wardsan Additional

Performance Security (The “Additional Performance Security”) for an amount

calculated as under:

(a) If the Contract Price of fered by the Selected Bidderislowerthan10%

butupto20%of the Estimated Project Cost, then the Additional

Performance Security shall be calculated@ 20%of the difference in

the(i)Estimated Project Cost (as mentioned in Bid Document)‐ Minus

10% of the Estimated Project Cost and (ii) Contract Price offered by the

selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20%

of The Estimated Project Cost, then the Additional Performance Security shall be

calculated@ 30% of the difference in the(i) Estimated Project Cost (as mentioned in Bid

Document)‐ Minus 10% of the Estimated Project Cost and (ii)Contract Price offered by

the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the

Performance Security.

 The Performance Security shall be valid beyond 60(sixty)days of the

Defects Liability Period and the Additional Performance Security

shall be valid beyond 28(twenty‐eight) days of Project Completion

 If the performance security is provided by the successful Bidder in

the form of a Bank Guarantee, it shall be issued either(a)at the

Bidder’s option, by a Nationalized/Scheduled Indian bank or(b)by a

foreign bank located in India and acceptable to the Employer. As per

GoG Finance Department’ Circular No FD/MSM/e‐

file/4/2023/0057/D.M.O. Date 21/04/2023orasper their latest

Failure of the successful Bidder to comply with the requirement of Sub‐C shall

constitute sufficient grounds for cancellation of the awarded for feature of the

SIGN & SEAL OF BIDDER Page

CLAUSE2: COMPENSATION OF DELAY AND PENALTY

The time allowed for carrying out the work as entered in the tender shall be strictly

observed by the contractor and shall be reckoned from the date of which the order to

commence work is given to the contractor. The work shall throughout the stipulated

period of the contract be proceeded with, with all due diligence (time being deemed to be

of the essence of the contract on the part of the contract) and the contractor shall pay as

compensation and or penalty for delay. Further contractor shall to ensure good progress

during the execution of the work. The work shall be completed stage wise as per the

schedule given at the time of tender submission (Refer qualification criteria) before award

of the job to contractor, and which will form the part of the contract, failing which

intermediate compensation shall be levied. In case contractor have not submitted it is

confirmation the schedule of work progress, on part of contractor follow the schedule of

work decided by VMC/Consultant.

AS per SBD Cl.49.

The decision of Addl. City Engineer will be final for all such delay compensation.

CLAUSE3: ACTION WHEN WHOLE OF SECURITY DEPOSIT IS FORFEITED

In any case in which under any clause of this contract, the contractor shall have rendered

himself liable to pay compensation amounting to the whole of his Security Deposit

(Whether paid in one sum or deducted by installment) or in the case of abandonment of

the work owing to serious illness or death of the contractor or any other cause, the City

Engineer, on behalf of VMC shall have power to adopt any of the following courses as

man, deemed best suited to the interest of VMC

a) To rescinded the contract (of which recession notice in writing to the contractor

under the hand of the executive shall be conclusive evidence) and in that case, the

Security deposit of the contractor shall stand forfeited and be absolutely at the disposal

b) To employ labor paid the VMC and to supply materials to carry out the work, or any

part of the works, debiting the contractor with the cost of the labor and price of materials

as to the correctness of which cost and price the certificate of the City Engineer shall be

final and conclusive against Contractor and crediting him with the value of the work done,

in all respect in the manner and at the same rate as if it had been carried out by the

contractor under the terms of this contract and in that case the certificates of the

Executive Engineer as to the value of the work done shall be final and conclusive against

the contractor.

c) To order that the work of the contractor be measured up and to take such part

thereof as shall be unexecuted out of his hands, and to give it to another contractor to

SIGN & SEAL OF BIDDER Page

complete, in which case, any expenses which may be incurred in excess of the sum which

would have been executed by him (as to the amount of which expenses the certificate in

writing of the Addl. City Engineer be final and conclusive) shall be borne and paid by the

original contractor and shall be deducted from any money due to him by the VMC under

the contractor or otherwise or from his security deposit or the

proceeds of sale thereof, of a sufficient part there of. In the event of any of the above

courses being adopted by the Addl. City Engineer the contractor shall have no claim to

compensation for any loss sustained by him by reason of his having purchased, or

prepared any materials, or entered into any engagements, or made any advances on

account of or with a view to execution of the work or the performance of the contract.

And in case of the contract shall be rescinded under the provision aforesaid, the

contractor shall not be entitled to recover or be paid any sum, for any work therefore

actually performed by him under this contract unless and until the Executive Engineer

shall have certified in writing the performance of such work and the amount payable to

him in respect thereof and he shall only be entitled to be paid the amount so certified.

CLAUSE 4: ACTION WHEN THE PROGRESS OF ANY PARTICULAR PORTION OF THE WORK

IS UNSATISFACTORY

If the progress of any particular portion of the work is unsatisfactory the Addl. City

Engineer / Executive Engineer shall, not with standing that the general progress of the

work is satisfactory in accordance with Clause 2, be entitled to take action under clause

3(b) after giving the contractor 10 days notice in writing and the contractor shall have no

claim for compensation for any loss sustained by him owing to such action.

CLAUSE 5: CONTRACTOR REMAINS LIABLE TO PAY COMPENSATION, IF ACTION NOT

TAKEN UNDER CLAUSE 3 POWER TO TAKE POSSESSION OF OR REQUIRE OF OR SELL

CONTRACTOR PLANT AND MATERIAL

In any case in which any of powers conferred upon the Addl. City Engineer by Clause

and 4 hereof shall have become exercisable and the same not have been exercised, the

non‐exercise thereof and such powers shall not constitute a waiver of any of the

conditions thereof and such powers shall not withstanding be exercisable in any future

case of default by the contractor for which by any clause or clauses thereof heis declared

liable to pay compensation amounting to the whole of his security deposit and the liability

of the contractor for past and future compensation shall remain unaffected.

In the event of the Addl. City Engineer taking action under sub clause (a) or (c) of Clause

he may, if he so desires, take possessions of all or any tools, plant, materials and stores in

upon the works or the site thereof of belonging to the contractor or procured by him and

intended to be used for the execution of the work or any part there of paying or allowing

for the same in the account of the contract rates or in the

SIGN & SEAL OF BIDDER Page

case of contract rates not beings applicable at current market rates, to be certified by the

Executive Engineer whose certificates there of shall be final. In the alternative the City

Engineer may be notice in writing to the contractor of his works foreman or other

authorized agent require him to remove such tools plants, materials or stores from his

premises within a time to be specified in such notice and in the event of the contractor

failing to comply with any such requisition, the City Engineer may remove the mat the

contractor’s expense or sell them by auction or private sale at the risk and cost of the

contractor in all respect, and the certificate of the Executive Engineer as to the expense of

any such removal, and the amount of the proceed sand expenses of any such sale shall be

final and conclusive against the contractor.

CLAUSE6: FINAL CERTIFICATE

On completion of the work the contractor shall be furnished with a certificate by

the Addl. City Engineer of such completion but no such certificate shall be given or

considered to be complete until the contractor shall have removed from the premises on

which the work shall have been executed all scaffolding, surplus materials and rubbish

and shall have cleaned off the dirt from site or any rubies or such other parts, etc.

CLAUSE 7: PAYMENT ON INTERMEDIATE CERTIFICATE [RUNNING ACCOUNT] TO BE

REGARDED AS ADVANCES

The Employer shall make advance payment (not to be paid less than two

installments except in special circumstances for which the reason to be

Recorded in writing) to the Contractor of the amounts stated in the Contract

Date by the date stated in the Contract Date, against provision by the Contactor

of an Unconditional Bank Guarantee in a for by a bank acceptable to the

Employer in amount sand currencies sequel to be at least 110%of the advance

payment. The guarantee shall remain effective until the advance payment has

been repaid, but the amount of the guarantee shall be progressively reduced by

the amounts repaid by the Contractor. The Mobilization advance would be

deemed as interest bearing advance at an interest rate of 10% to be

compounded, quarterly and a certificate of completion is given. But in the case

of works estimated to the cost more than rupees 10% of the contract value the

contractor shall on submitting a monthly bill the re fore, been titled to receive

payment proportionate to the part of the work then approved and passed by

the Consultant/the Executive Engineer whose certificate of such approval and

passing of the sum so payable shall be final and conclusive against the

contractor. All such intermediate payment, shall be regarded as payments by

way of advance against the final payments only and not as payments, for work

actually done and completed, and shall not preclude the Additional

Cityengineer/Executive Engineer/Consultant from requiring bad, unsound,

imperfect or unskilled work to be removed and taken away and reconstructed

or re‐erected, nor shall any such payments be considered

SIGN & SEAL OF BIDDER Page

As an admission of the due performance of the contractor any part the redefine

any respect or the accruing of any claim nor shall it conclude deter minor

affecting any way the powers of the CITY ENGINEER/ADD.CITY ENGINEER as to

the final settlement and adjust mint of the accounts or otherwise, Orin any way

the power so the accounts or otherwise, or in any other way very or affect the

Minimum RA bill shall be of 10% of project cost.

The final bill shall be submitted by the contractor within one month of the

date fixed for the completion of the work, otherwise the Executive

Engineer/Consultant certificate of the measurement and of total amount

Engineer/Consultant certificate of the measurement and of total amount

payable for the work shall be final and binding on all parties.

Rates of item spading running bills are for the purpose of advance

payment only and may be revised [reduced or increased]in the final bill after

final evaluation of the quantity of each item.

CLAUSE 8: PAYMENT OF REDUCED RATES ON ACCOUNT OF ITEMS OF WORKS NOT

ACCEPTED AS COMPLETED TO BE AT THE DISCRETION OF THE EXECUTIVE ENGINEER

The rates for several items of works estimated to cost more than Rs. 1,000/‐ agreed

to within, shall be valid only when the item concerned is accepted as having been

completed fully in accordance with the sanctioned specifications. In cases where the

items of work are not accepted as so completed the Executive Engineer may make

payments on account of such items at such reduced rates as he may consider reasonable

in the preparation of final or on account bills.

CLAUSE9: BILLS TO BE ON PRESCRIBED FORM

The contractor shall submit all bills in typed triplicate on the prescribed forms to

Consultant / Engineer in charge.

The charges to be made in the bills shall always been tered at the rates specified in

the tender or in the case of any extra work ordered in pursuance of these conditions, and

not mentioned or provided for in the tender, at the rates herein after proved for such

CLAUSE 10: WORKS TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS,

DRAWINGS, ORDERS, ETC

The contract shall execute the whole and every part of the work in the most

substantial and workman like manner, and both as regards materials and in every other

respect in strict accordance with the specifications. The contractor shall also confirm

exactly full and faithfully to the designs, and instructions in writing relating to work signed

by the Executive Engineer/ Consultant.

And lodge in his office and to which the contractor shall be entitled to have access

for the purpose of inspection of such office or on the site of the work during the office

SIGN & SEAL OF BIDDER Page

hours and the contractors shall if he so requires, be entitled at his own.

SIGN & SEAL OF BIDDER Page

expenses to make or cause to be made copies of the specifications and of all such designs,

drawings or instruction aforesaid.

CLAUSE 11: ALTERATIONS IN SPECIFICATIONS AND DESIGNS NOT TO BE INVALIDATE

CONTRACTS. RATES FOR WOKS NOT ENTERED OR SCHEDULE RATE.

The Addl.City Engineer/Consultant shall have power to make any alteration in or

addition to the original specifications, drawings and instructions that may appear to him

to be necessary or advisable during the progress of the work and the contractor shall be

bound to carry out the work in accordance with any instruction in this connection which

may be given to him in writing signed by the Addl. City Engineer/Executive

Engineer/Consultant and such alteration shall not invalidate contract. Any additional work

which the contractor may be directed to do in the manner above specified as part of the

work shall be carried out by the contractor on the same conditions in all respect on which

he agreed to do the main work, and at the same rates as are specified in the tender for

the main work. And if the additional and altered in the tender for the work, and if the

additional and altered work includes any class of works for which no rate is specified in

this contract, then such class of works shall be carried out at the rates entered in the

Scheduled Rates or at the calculated rates whichever are lower. If the additional or

altered work for which no rate is entered in the Schedule of Rates in ordered to be carried

out before the rates are agreed upon then contractors shall within seven days of the date

of receipt by him of the order to carry out the work, inform the Executive Engineer of the

rate which he is intention to charge for such class of work, and to arrange to carry out in

such manner as he may consider advisable provided always that if the contractor shall

commence work or incurred any expenditure in regard there to before the rates shall

have been determined as lastly here in before mentioned then in such cases, he shall only

be entitled to be paid in respect of the work carried out or expenditure incurred by him

prior to such date of the determination of the rate as aforesaid according to such rates as

shall be fixed by Executive Engineer.

In the event of a dispute, the decision of the Addl. City Engineer/ Consultant will be final.

Where however, the work is to be executed according the designs, drawings and

specifications recommended by the contractor and accepted by VMC/ Consultant, the

alteration above referred shall be within the scope of such design, drawings and

specifications appended to the tender. The time limit for completion of works shall be

extended in the proportion that the increase in cost occasioned by alterations or

additions bears to the cost of the original contract work, and the certificate of the

Executive Engineer as such proportion shall be conclusive

CLAUSE 12: NO COMPENSATION FOR ALTERATION OR RESTRICTION OF WORK.

If at any time after execution of the contract documents, the Addl. City Engineer/

Consultant shall, for any reason what so ever, require the whole or any part of the

SIGN & SEAL OF BIDDER Page

work, as specified in the tender, to be stopped for any period or shall not require the

whole or part of the work to be carried out at all or to be carried out by the contractor, he

shall give notice in writing of the fact to the contractor, who shall there upon suspend or

stop the work totally or partially, as the case may be.In any such case, except as provided

here under, the contractor shall have no claim to any payment or compensation what so

ever on account of any profit or advantage which he might have derived from the

execution of the work in full but which he did not so derive in consequence of the full

amount of the work not having been carried out, or on account of any loss that he may be

put on account of materials purchased or agreed to be purchased, or for unemployment

of labor recruited by him. He shall not have also any claim for compensation by reason of

any alteration having been made in the original specifications, drawings, designs and

instructions which may involve any curtailment of the work as originally contemplated.

Where however, materials have already been purchased or agreed to be purchased by

the contractor before receipt by him of the said notice, the contractor shall be paid for

such materials at the rates determined by the Executive Engineer they are not in excess of

requirements and are of approved quality and / or shall be compensated for the loss if

any, that he may be put to, in respect of materials agreed to be purchased by him, the

amount of such compensation to be determined by the Executive Engineer whose

decision shall be final. If the contractor suffers any loss on account of his having to pay

labor charges during the period during which the stop page of work has been ordered

under this clause, the contractor shall, on application be entitled to any compensation on

account of labor charge as the Executive Engineer whose decision shall be final may

consider reasonable. Provided that the contractor shall not be entitled to any

compensation on account of labor charges if, in the opinion Executive Engineer, the labor

could have been employed by the contractor elsewhere for the whole or part of the

period during which the stoppage of the work has been ordered as aforesaid.

CLAUSE13: NO CLAIM TO COMPENSATION ON ACCOUNT OF LOSS DUE TO DELAY IN

PROCUREMENT OF MATERIAL FROM MARKET.

The contractor shall not be entitled to claim any compensation from the VMC for the loss

suffered by him on account of delay in the procurement of material from market by

contractor where such delay is caused by

1. Force Majeure

3. Act of enemies of the State or any other reasonable cause beyond the control of

4. Natural Disaster (Any Kind off)

SIGN & SEAL OF BIDDER Page

CLAUSE14: ACTION AND COMPENSATION PAYABLE IN CASE OF BAD WORK

If at any time before the security deposit is refunded to the contractor, it shall

appear to the Addl. City Engineer/ Consultant his subordinate in charge of the work that

any work has been executed with unsound, imperfect or unskilled workmanship or with

materials of inferior quality, or that any materials or articles provided by him for the

execution of the work are unsound or of a quality inferior to that contracted for, or are

otherwise not in accordance with the contract, it shall be lawful for the Addl.City

Engineer/Engineer in charge/Consultant to intimate this fact in writing to the contractor

and then notwithstanding the fact that the work materials or articles complained of may

have been inadvertently passed, certified and paid for the contractor shall be bound

forthwith to rectify or remove and reconstruct the work so specified in whole of or in part

as the case may require, or if he is required, shall remove the material or articles so

specified and provided other proper and suitable materials or articles at his own charge

and cost; and in the event of his failing to do so within a period to be specified by

The Addl. City Engineer/Engineer in charge/Consultant in the written in timation a

foresaid the contractor shall be liable to pay compensation at the rate of one per cent on

the amount of the contract sum for every day not exceeding ten days, during which the

failure so continues, and in the event of any such failure as aforesaid the Addl.City

Engineer/ Consultant may rectify or remove and re‐execute the work or remove and

replace the materials or articles as complained of as the case may be at the risk and

expensein all respect of the contractor. If the Addl.City Engineer consider that any such

inferior work or materials as described above may be accepted or made use of, it shall be

within his discretion to accept the same at such reduced rates as he may fix here for.

CLAUSE–15: WORKS TO BE OPEN TO INSPECTION. CONTRACTOR OR REASONABLE AGENT

All works under or in course of execution in pursuance of the contract shall at all

times be open to the inspection and supervision of the Addl.City Engineer/ Consultant and

his subordinates or agents appointed by VMC and the contractor shall at all times during

the usual working hours and at all other times at which reasonable notice of the intention

of the Addl.City Engineer/ Consultant or his subordinate or agents appointed by VMC to

visit the works shall have been given to included. In the specification or other documents

forming part of the contract referred to in these conditions or not and which may be

necessary for the purpose of satisfying or complying with the requirements of the

Addl.City Engineer/ Consultant as to any matter on which under these conditions he is

entitled to be satisfied or which he is entitles require together with carriage, therefore, to

and for the work.

The contractor shall also supply without charge the requisite number of persons

with the means and materials necessary for the purpose of setting out works, and

counting, weighing and assisting in the measurement or examination at any time

SIGN & SEAL OF BIDDER Page

of the work or materials, failing this the same may be provided by the Executive Engineer/

Consultant at the expense of the contractor and the expense may be deducted from any

money due to the contractor under the contract or from his Security Deposit. The

contractor shall provide all necessary fencing and lights required to protect the public

from accident and shall also be bound to bear the expense of defense of every suit, action

or other legal proceedings, at law, that may be brought by any person for injury sustained

owing to neglect of the above precautions, and to pay any damages and costs which may

be awarded in any such suit, action or proceedings to any such persons or which may be

with the consent of the contractor be paid in compromising any claim by any such person.

CLAUSE16: DELETED.

CLAUSE17: HOISTING APPLIANCES ETC.

The contractor shall comply with the following regulations as regards the Hoisting

Appliances to be used by him:

a. Hoisting machines and tackle: including the attachments, anchor age sand supports,

(I) be of good mechanical construction, sound material and adequate strength and free

patent defect; and

(II) be kept in good repair and in good working order.

b. Every rope used in hoisting or lowering materials or as a means or suspension shall

be of suitable quality and adequate strength and free from patent defect.

c. Hoisting machines and tackle shall be examined and adequately tested after erection

on the site and be reexamined in position at intervals to be prescribed by VMC.

d. Every chain, ring, hook, shackle, swing and pulley block used in hoisting or lowering

materials or as means of suspension shall be periodically examined.

e. Every craned river or hoisting appliance peart or shall be properly qualified.

f. No person who is below the age of 20 years shall be in control of any hoisting

machine including any winch or give signals to the operator.

g. In the case of every hoisting machine and of every chain, ring, hook, shackle, swivel

and pulley used in hoisting or lowering or as a means of suspension the safe working

load shall be ascertained by adequate means.

h. Every hoisting machine and all gear referred to in the preceding regulation be plainly

marked with the safe working load.

i. In the case of hoisting machine having a variable safe working load each safe working

load and the conditions under which it is applicable shall be clearly indicated.

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j. No part of any hoisting machine or any gear referred to in regulation above shall be

loaded beyond the safe working load except of the purpose of testing.

k. Motors, gearings, transmissions, electric wiring and other dangerous parts of

hoisting appliances shall be provided with efficient safeguards.

l. Hoisting appliances shall be provided with such means as will reduce to a minimum

the risk of the accident descent of the load.

m. Adequate precautions shall be taken to reduce to a minimum risk of any part of a

suspended load becoming accidentally displaced.

CLAUSE18: MEASURES FOR PREVENTION OF FIRE

The Contractors shall not set fire to any standing jungle, trees brushwood or grass

without a written permit from the City Engineer. When such permit is given and also in all

cases when destroying out of a dug up trees, brushwood, grass etc. by fire, the contractor

shall take necessary measures to prevent such fire spreading to or otherwise damaging

surrounding property.

CLAUSE19: LIABILITY OF CONTRACT OR FOR ANY DAMAGED ONE IN OR OUT SIDE WORK

Compensation for all damage done intentionally or unintentionally by contractor’s

laborer whether in or beyond the limits of the work site including any damages caused by

the spreading of Fire mentioned in clause 18 shall beast imaged by the Executive Engineer

or such other officer as the VMC may appoint and the estimates of the VMC shall be final

and the contractor shall have to pay the amount of the assessed compensation on

demand failing which the same will be recovered from the contractor as damages in the

manner prescribed in clause 1 or deducted by the Addl.City Engineer from any sums that

may be due to or become due from the VMC to the contractor under this contract or

The contractor shall bear the expenses of defending any action or other legal

proceedings that may be brought by any person for injury sustained by him owing to

neglect of precautions to prevent the spread of Fire and shall be also pay any damage and

cost that may be the court in consequence. How ever, in any case VMC cannot be suit

under any circumstances.

CLAUSE20{A}: WORKS NOT TO BE SUBLET

The contractor shall not be assigned or subleted without approval of the Addl.City

Engineer and if the contractor shall assign or sublet his contract or attempt to do soor

become insolvent or commence any proceedings to the adjudicated an insolvent or make

SIGN & SEAL OF BIDDER Page

any compensation with his credit or so rat tempt to do so, the/VMC may by notice in

writing, rescind the contract. Also if any bribe, gratuity, gift, loan, prerequisite reward or

advantage pecuniary or otherwise shall either directly or indirectly be given, promised or

offered by the contractor or any of his servants or agents to any public officer or person in

the employment of or authorized by the VMC/

in any way relating to his office or employment, if any such officer or person shall become

in any directly or indirectly interested in the contract, the VMC may, by notice in writing

rescind the contract.

In the even to fa contract being rescinded, the Security Deposit of the contractor

shall thereupon stand forfeited and be absolutely at, the disposal of the VMC/ and the

same consequence shall ensure as if the contract had been rescinded under clause

hereof and in addition the contractor shall not be entitled to recover or be paid for any

work therefore actually performed under the contract.

CLAUSE20{B}: SUM PAYABLE BY WAY OF COMPENSATION TO BE CONSIDERED AS

REASONABLE COMPENSATION WITHOUT REFERENCE TO ACTULE LOSS.

All sums payable by contractor by way of compensation under any of these

conditions shall be considered as reasonable compensation on be applied to the use of

the VMC without any reference to actual loss or damage sustained and whether any

damages had not been sustained.

CLAUSE20{C}: EXECUTION OF WORKS

All works to be executed under the direction and subject to the approval in all

respect of Executive Engineer/ the Consultant for the time being, who shall been titled to

direct at what point or points and in what manner they are to be commenced and from

time to time carried on.

CLAUSE21: DECISION OF THE VMC TO BE FINAL

Except where otherwise specified in the contract and subject to the powers

delegated to the Executive Engineer/Consultant, the decision of the Addl.City Engineer for

the time being shall be final conclusive and binding on all parties to the contract upon all

question relating to the meaning of the specifications, designs, drawings and instruction

here in before mentioned and as to the quality of workmanship or material used on the

work or as to any other question, claim, right, matter or thing what so ever, in anyway

arising out of or relating to the contract designs, drawings, specifications estimates,

instructions, orders or these conditions or otherwise concerning the works or the

execution of failure to execute the same, whether arising during the progress of the work

or after completion of abandonment thereof.

SIGN & SEAL OF BIDDER Page

CLAUSE 23 LUMPSUM IN TENDER

When the estimate on which a tender is made includes lump sums in respect of

parts of the work, the contractor shall be entitled to payment in respect of the items of

work involved or the part of the work in question is not in the opinion of the Executive

Engineer capable of measurement, the Executive Engineer at his discretion pay the lump

sum amount entered in the contract and the certificate in writing of the Executive

Engineer/ shall be final and conclusive against the contract with regard to any sum or

sums payable to him under the provisions of this clause.

CLAUSE24: ACTION WHERE NO SPECIFICATIONS ARE AVAILABLE

In the case of work for which there is no such specification, work shall be carried

out in accordance with the P.W.D. or I.S.I. specifications and in the event of there being

no P.W.D. or I.S.I. specifications the work shall be carried out in all respects in accordance

with the instructions and requirements of Executive Engineer/the Consultant.

CLAUSE25: DEFINITION OF WORK

The expressions “Work” or “Works” whenever used in these conditions shall unless,

there be something in the subject or context repugnant to such construction be

constructed to mean the work or the works contracted to the executed under or by virtue

of the contract, where temporary or permanent and whether original altered substituted

CLAUSE26:‐ QUERRY FEES AND ROYALTIES, ETC.

All query fee, royalties, octree dues and ground rent for stacking materials, if any

should be paid by the contractor & it will be deducted & paid to concern

authority/GOG/GOI by any of contractor during Ra bill as per GR of GOG/GOI.

CLAUSE26{A}: ACCIDENT OR INJURY TO WORK MAN

1. The contractor to Indemnify the VMC/CONSULTANT/ENGINEER INCHARGE:

The VMC/Consultant shall not be liable for or in respect of any damages or

compensation payable by law in respect or inconsequence of any accident to injury to any

workman or other person in the employment of the contractor or his any sub‐ contractor.

2. contractor shall indemnify the VMC/Consultant against such damages and

compensation and against all claims, demands, proceedings, costs, charges, expenses

whatsoever in respect thereof or in relation thereto.

SIGN & SEAL OF BIDDER Page

CLAUSE28: INSURANCE:

Contractor at his cost for all such amounts shall secure and maintain insurances as may be

necessary as Workmen’s compensation and Employees Liability Insuranceand any other

insurance required Under Law or Regulation of VMC and Transit insurance required in

respect of all items to be transported by the Contractor to the Site of work.

CLAUSE29: IMPLEMANTATION OF PROVIDENT FUND ACT:

It is to be noted that the subject contract would be awarded only to those contractors

that have fulfilled having P.F. Registration Number allotted to them RPFC, The agency to

submit Certificate., Possessing License under Contract labor Act 1970 and to Submit.

CLAUSE30: JURISDICTION

The Contract shall be governed and be constituted according to laws in India. The

Contractor will submit to the jurisdiction of the courts situated at Vadodara for the

purpose of disputes, actions, and proceeding arising out the contract and the courts at

Site location only will have the jurisdiction to hear and decide such disputes, actions, and

CLAUSE31: SAFETY CODE

Contractor shall adhere to safe practice and guard against hazardous unsafe working

condition and shall comply with central / State Government safety Rules. Safety

Regulations in respect of all labor, directly or indirectly employed in the work for the

performance of Contractors part of this agreement, Contractor shall at his own expense

arrange to all safety provision as per safety code of Bureau of Indian Standard, The

Electricity Act, and such other acts as applicable. Suitable scaffolding will be provided for

workmen for all works that cannot be safely done from the ground up to any height as

required for working, Scaffolding should be strong enough to prevent any

collapse/Accident. The contractor is responsible for the stability of scaffolding.

CLAUSE 32: QUANTUM OF WORK;

A bill of approximate quantities for various items accompanies this Tender. It shall be

definitely understood by the contractor, VMC/Consultant do not accept any responsibility

for the correctness or completeness of this Bill in respect of Items & quantities & this

schedule is liable to alteration by deletions, deductions, or addition to any extent at

discretion of the VMC without affecting the terms of contract. The VMC

reservestherighttoincreaseordecreasethequantumofworktoanyextentat site without

assigning any reason/compensation.

SIGN & SEAL OF BIDDER Page

CLAUSE 33: DETAIL DRAWINGS

The drawings accompanying the tender document are indicative of work and issued for

tendering purpose only. Purpose of these Drawings is to enable the Tenderer to

make an offer in line with the requirement of Building works. However no extra

whatsoever shall be entertained for any variation in the “Approved for construction” and

“tender drawing” regarding any changes /units. Construction shall be as per

Drawings/specifications issued/approved by the VMC during the course of execution of

which actual execution is to proceed will be furnished to the contractor progressively

based on the detailed construction programmed evolved after the award of work and also

based on construction progress achieved. Three copies of the drawings furnished to the

Contractor shall be kept at the site and the same shall at all reasonable times be available

for inspection & use by VMC or his representative &by other person authorized by VMC in

writing. After possession & before final bill contractor have to submit site videography &

six set of drawing as per site rectify & all drawing of 2d & 3d submit as per direction &

instruction of site incharge

CLAUSE34: PROGRAME OF WORK(BARCHART)

Within7 days after the award of Contract, the Contractors shall submit to the VMC for his

approval a program in MS Project software. The contractor has to submit bar chart

updated every 3 months and before placing running bill to match with the planned whole

job showing the order of a procedure and method in which he proposed to carry out the

works and shall whenever required by the Executive Engineer furnish further detailed

program in writing of contractors arrangements for carrying out the works. The

submission to and approval, if any, by VMC or his representation of such program or

particulars shall not relieve the contractor for any of his duties or responsibilities under

CLAUSE35: REMOVAL OF WORKMEN:

The VMC shall be at liberty to object & require the Contractor to remove forth with from

the works any person employed by the contractor in or about the execution or

maintenance of the works who in the opinion of the VMC/PMC mis‐conducts himself or is

incompetent or negligent in the proper performance of his duties or whose employment

is otherwise considered by the Executive Engineer/PMC to be undesirable &such person

shall be replaced by the contractor without delay by competent substitute approved by

SIGN & SEAL OF BIDDER Page

CLAUSE 36: SITE FACILITY: ‐

All temporary structures put up for the works shall be removed avoid site handed over to

Employer without obstruction. Water Supply &Electricity for construction purpose will be

arrange by Contractor at his own cost.

(1) The contractor shall provide temporary Air conditioner site Office for

Consultant/authorized representative/Owners and provide One Room of approx. size

5mx4mx3mheight adjoining each other approved by the VMC/Consultant with

western toilet(2mx1.5mx3m) Facilities with adequate electric light &Fans with free

power supply and Suitable Locking System. Suitable size of Table with

pushback executive chairs to be furnished, this shall be provided by the contractor at

CLAUSE37: TAXES, DUTIES, ETC:

The rate to be quoted by the contractor must be inclusive of excise, sales tax, Service Tax,

all other taxes, etc. present & future taxes be included. No extra payments on this

account will be made to the contractor.

CLAUSE38: DEFECT LIABILITY PERIOD/PERFORMANCE GAURANTEE:

Defect liability period: The contractor shall be responsible to make good and

remedy at his own expense any defect which may developer may be noticed before

the period mentioned here under from the certified date of complete on. The

Engineer in‐charge shall give the contractor a notice in writing about the defects

and the contractor shall make good the same within 15 days of receipt of the

notice. In the case of failure on the part of the contractor, the Engineer‐in‐charge

may rectify or remove or re‐ execute the work at the risk& cost of the contractor.

The Engineer‐in‐ charge shall been titled to appropriate the whole or any part of

the amount of security deposit towards the expenses, if any, Incurred by him in

rectification, removal or re‐execution. The Defects

Liability period shall be as under…

SIGN & SEAL OF BIDDER Page

(a) Forall workscostinguptoRs. 50,000(amountputto tender),

theperiodshallbe3Monthsfromthecertifieddateofcompletion.

(a) ForallworkscostingmorethanRs.50,000anduptoRs.1 crore(amount

puttender),theperiod

shallbe12(Twelve)monthsfromthecertifieddateofcompletionoronemo

nsoon,whicheverislater.

(c) FormajorprojectscostingmorethanRs.1crore,theperiod

shallbe36Monthsfromthecertifieddateof

completionwhichshouldincludethreemonsoons.

(d) For Building works the defect liability period will be 5 years or

elapse of 5 monsoon period following date of possession of Building taken

over by user agency following the certified date of completion, whichever

For the purpose of deciding the monsoon period, the 30th September

shall be treated as the last date

During Performance Guarantee Period (5year), contractor shall make good any

damaged or not Performer equipment or what so ever nature observed in

different works, equipment, Orin part of work, plant or equipment which has

not satisfy purposed of used by modifying/ replacing/repairing of such defective

units or parts there this own cost with in period of three‐days on hearing from

owner about such Performance Guarantee period

In case if contractor’s failure to do so, it will be got done by owner and entire

cost shall be recovered from contractor’s performance GAURANTEE bond in the

form of bank GAURANTEE or other dues with the company.

SIGN & SEAL OF BIDDER Page

CAUSE39: ERRORS AND OMMISSIONS

The contractor should take no advantage of any apparent error or omission in drawing or

specification and the City Engineer should be permitted to make such correction and

interpretation as necessary to full fill the intent of the plans and specifications.

Alterations, omissions or correct in the drawings, diagrams or sketches or specifications

shall not constitute a case for a claim or extra payment or extension of time by the

CLAUSE40: INSURANCE AGAINST ACCIDENTETC. TO WORK MEN

The contractor shall at his own expense carry and maintain insurance with reputable

Insurance Companies to his satisfaction but in no case VMC will be responsible for any

claim arise due to in‐Adequate amount and or improper provisions of insurance bythe

contractor under the employees State Insurance Act, 1949.Workmen” s compensation

and Employer’s liability insurance required Under law or regulations from time to time for

CLAUSE41: ADDITIONAL SAFETY CODE

The contractor shall provide all necessary safety provisions as indicated in safety code

given along with this tender.

CLAUSE42: FOSSILS ETC

All fossils, coins, articles or value of antiquity and structure and other remains or things of

geological or archeological interest discovered on the site shall as between the VMC and

the contractor be deemed to be absolute property of the VMC.

CLAUSE43: PROGRAMME

The time allowed for execution of works shall be the essence of the contract. The contract

period shall commence from date of notice of intimation to proceed. The Tenderer at the

time of submitting his tender shall indicate to the construction schedule his program of

execution of work commensurate with the total time specified. The contractor shall

provide the Engineer‐in‐charge a detailed program of the time schedule for execution of

the works in accordance with the specifications and the completion date, the entire

program to be finalized by the contractor, has to confirm the execution period mentioned

along with the bill of quantities in the tender documents. The Engineer‐in‐charge upon

scrutiny of such submitted program by contractor, shall examine suitability of it to the

requirement of contract and suggest modifications, if found necessary.

The successful bidder will have to submit detailed schedule of progress of work (Bar

Chart) within 7 days of issued of work order and at every 3‐month interval it is to be

revised and submitted according to progress of work, and get submitted according to

progress of work, and get it approved by VMC, if contractor fails to submit the same,

penalty of Rs. 15,000.0 will be imposed from prevailing running bill.

SIGN & SEAL OF BIDDER Page

1. The contractor shall provide suitable scaffolds and working platforms, gangways and

stair ways as per required.

2. All necessary personal safety equipments as considered adequate by the Executive

Engineer should be kept available for the use of persons employed on the site and

maintained in a condition suitable for immediate use and the contractor should take

adequate steps to ensure proper use of equipment by those concerned of General

Conditions of the Contract. To ensure effectively enforcement of the rules and

regulations relating to safety precautions, the arrangements made by the contractor

shall be opened to inspection by the welfare officer, Safety Engineer or Executive

Engineer of the VMC or their representatives.

(A) In respect of all labor, directly or indirectly employed in the work for the

performance of contractor's part of this agreement, the contractor shall at his own

expense arrange for all the safety provision as per safety code of P.W.D. and

handbookonconstruction safety practice SP‐70‐2001 and building & other

construction workers. (Regulation of Employment & Condition of Services) act

The contractor shall serve and abide by all the fire and safety security rules and

regulations of the VMC.

(B) First Aid and Injuries

1. Contractor shall maintain first aid facilities to his employees and those of his sub‐

2. Contractor shall make outside arrangement for ambulance service and for the

treatment of injuries. Names of those providing these services shall be furnished to VMC

prior to start of construction and their telephone numbers shall be prominently displayed

in contractor's field office.

3. All critical injuries shall be reported promptly to VMC and copy of contractors report

covering each personal injury requiring the attention of a physician shall be furnished to

CLAUSE44: ALTERATION IN SPECIFICATION AND DESIGNAND EXTRA WORK

A) The Executive Engineer‐in‐charge shall have power to make any alteration in, omission

from, addition to, substitution for the schedule of rates, the original specifications,

drawings, designs and instructions that may appear to him to be necessary or advisable

during the progress of work and the contractor shall be bound to carry of such

altered/extra/new items of work in accordance with any instructions which maybe

given to him in writing signed by Executive Engineer and such alteration mission,

addition sor sub stitution work shall be

SIGN & SEAL OF BIDDER Page

carried out by the contractor on the same conditions of contract. The time for

completion may bee xtended by Executive Engineer as may be considered just and

reasonable by him. The rates for such addition, altered or substituted work shall be

worked out as under.

a) If the rates for addition, altered or substituted work are specified in the contract for

work, the contractor is bound to carry out such work at the same rates as specified in

b) If the rates for additional, altered or substituted work are not specifically provided in

the contract for the work, the rates will be derived from the rates of similar item sor

works in the contract of work. The opinion of Executive Engineer as to whether the rate

scan be reasonably so derived from the item of contract will be final and binding to the

c) If the rates altered, addition or substituted work cannot be determined as specified

in(a)or(b) above, the rates shall be paid as per S.O.R. of VMC/PWD in the same of order

preference. In absence of S.O.R. rate analysis approved by the Additional City Engineer

shall be final.

d) If the rates of altered, addition or substituted work cannot be determined as specified

in(a) or (b) or(c) above the contractor shall within seven, days of the receip to forder to

carry out the work inform the Executive Engineer of the rate which he intends to

charge for such work supported by rate analysis and the Executive Engineer will

determine the rate on the basis of prevailing market rates or materials, Labor cost at

schedule of Labor plus 10% thereon as contractor's supervision overhead and profits.

The opinion of Engineer‐in‐change as to market rate of materials and the quantity of

Labor involved per unit of measurement will be final and binding on contractor, but

under no Cir cumstance the Contractor suspends work on the place or Non‐Settlement

of item following under this clause.

CLAUSE45: TESTS FOR QUALITY OF WORK

1. The contractor shall be required to give satisfactory tests wherever required and shall

rectify the defects, if any free of cost. The necessary water, power, labor, etc. required

for the tests shall also be arranged by the contractor at his own cost.

2. All workmanship shall be of the best kind described in the contract documents and in

accordance with the instructions of Engineer‐in‐charge and shall be subjected from

time to time to such test sat contractor cost as the Engineer‐in‐charge may direct at

the place of manufacture or fabrication nor on the site or at any such place.

Contractor shall provide assistance, instruments, labor and materials as are normally

required for examining, measuring and testing of any work or workmanship as may be

selected and required by Engineer‐in‐charge.

SIGN & SEAL OF BIDDER Page

3. All tests necessary in connection with the execution of work as decided by Engineer‐in‐

charge shall be carried out at an approval laboratory at contractor's cost.

4. Contractor shall furnish the Engineer‐in‐charge for approval when requested or if

required by the specification, adequate samples of all materials and finished goods to

be used line work sufficiently in advance to permit tests and examination thereof. All

materials furnished and finished goods applied in work shall be exactly as per

approved samples.

તથા ૧૦% પરીક્ષણ સરકાર મા ય લેબોરે ટરી /ગેરી વારા તથા ૧૦% ગેરી (GERI) અથવા અ ય કોઈ સરકારી

(GERI)/સરકારી ઈજનેરી કોલેજ/સરકારી પોલીટેકનીક કોલેજમાં કરાવવાના રહેશે. દરે ક માલસામાનનુ ં ઓછામાં

પિરપત્રની અ ય જોગવાઈ / શરતો યથાવત રહેશે. & this is applicable from First RA bill Onward.

SCHEDULE FOR TESTING OF MATERIALS

Sr. Brief description Prescription of test Frequency @ which test shall be

No. of materials to be which shall be carried carried out (As per GERI Q.C.

tested out Vol-12002)

1. Sand (1) Gradation 1/150 Cmt for concrete or as per

(2) Fineness Modulus requirement of relevant specification.

(3) Specific Gravity

(4) Water Absorption

(5) Silt Content

2. Coarse Aggregate (1) Gradation 1/150 Cmt for concrete or as per

(2) Impact Value requirement of relevant specification.

(3) Flakiness Index

(4) Water Absorption

(5) Stripping Value

3. C.C. Cube (1) Compressive 1-5 Cmt. 1-Test

Strength 6-15 Cmt. 2-Test

16-30 Cmt. 3-Test

31-50 Cmt. 4-Test

For each addl. 50 Cmt or part of

4. Flush Door (1) End Immersion Test Randomly as perIS:7638:

(2)Glue Adhesion Test

5. Tiles (1)Wet Transverse Randomly as per Strength

Strength IS:4905:1968

(2) Water Absorption

SIGN & SEAL OF BIDDER Page

6. Fly ash Brick (1) Compressive As per IS:5454:1978

(2) Water Absorption

7. AAC Block (1) Compressive As per IS 2185 Part-3

Strength As per IS

(2) Dry Density

(3) Drying Shrinkage

(4) Thermal conductivity

8. Cement (1) Consistency test Every 50 Tons or part thereof

(2) Initial Setting time

(3) Final setting time

(4) Compressive

(5) Fineness by Dry

(6) Fineness by Specific

(7)Soundness by Le-

(8) Specific Gravity

9. Steel (1) Weight per meter (a) For Consignment below

(2) Yield Stress / 0.2 % tons

Proof stress (i) Under 10 mm dia. One sample

(3) % Elongation for each 25 tons or part thereof

(4) Tensile Strength (ii) 10 mm to 16 mm dia. One

(5)Chemical Test Sample for each 35 tonnes or part

(iii) Over 16 mm dia. One Sample

for each 45 tons or part thereof.

(b)For Consignment over

(i) Under 10 mm dia One sample

for each 40 tons or part thereof

(ii) 10 mm to 16 mm dia One

Sample for each 45 tones or part

10. Chemical Mortar As per Relevant Latest

for AAC Blocks IS-code

1. For Sand and Coarse aggregate two Nos. of full bag for one sample shall be supplied by agency.

2. For water test 5:00 litres of water shall be supplied by agency in plastic container for each source.

3. Sample from the lot shall be selected by authorized representative along with representative of VMC

4. Selected sample shall be handed over personally by contractor in presence of representative of VMC or

TPI or PMC in sealed condition with letter containing sample No. and sampling date.

5. Test report should be received by the department containing reference of department's letter, sample No.

Sampling date and date of testing.

6 Calibrated testing machine should be available at site and regular calibration should be done as and when

7. The sampling of above materials will be as per relevant IS codes

CLAUSE46: PROCEDURE FOR MEASUREMENT OF WORKIN PROGRESS

SIGN & SEAL OF BIDDER Page

1. All measurements shall be in metric system. All the work in progress will be jointly

measured by the representative of Engineer‐in‐charge and contractor's authorized

2. Such arrangements will be got recorder in the measurements book by the Engineer‐

in‐charge or his authorized representative PMC/DE/AAE/AE and signed by the

contractor or his authorized representative and signed by the contractor or his

authorized agent in token of acceptance. If the contractor or his authorized agent

fails to be present whenever required by the Engineer‐in‐change or his authorized

representative not with standing the absence of contractor and these measurements

will be deemed to be correct and binding on the contractor.

3. Contractor will submit a bill in approved proforma in duplicate to the Engineer‐ in‐

charge of the wok giving abstract and detail measurements of various items executed

during a month as mutually agreed. The Engineer‐in‐charge shall verify the bill and

the claim, as far as admissible.

CLAUSE47: TAXES, DUTIESETC.

1. Contractor agrees to and does hereby accept full and exclusive liability for the

payment of any and all taxes including sales‐tax, duties, octree or entry tax etc. Not

or here in after imposed, increased or modified from time to time in respect of work

and material sand all contribution sand taxes for unemployment, compensation,

insurance and old age pension or annuities now or here in after imposed by the

central or State Government authorities with respect too rcovered by the wages,

salaries or other compensation paid to the parsons employed by contractor.

2. Contractor shall be responsible for compliance with all obligations and restriction

simposed by the labour law or any other law affecting employed‐ employee

3. Contractor further agrees to comply and to secure the compliance of all sub‐ contractor

with applicable central, state, municipal and local laws and regulation sand requirement.

4. Contractor also agrees to depend indemnify and hold harmless the owner from any

liability or penalty which may be imposed by central, state or local authority by

reasons any violation by contractor or subcontractor of such laws, regulations or contractor

or subcontractor of such laws, regulations or requirements and also from all claims, suits or

proceedings that may be brought against own erarising under growing out of or by reasons

of work provided for by this contract by third parties or by central or State Government

authority or any administrative sub‐division thereof.

5. At present there is no sales tax on work contract. Even if at later stage same is imposed by

Govt. the sales tax on work contract shall be borne by contractor.

6. The contractor shall pay royalty taxas per the rated decided by Government.

7. The contractor shall pay all taxes like sales, income tax, GST, Service tax or any other tax

which are in force time to time. VMC may not be any way hold responsible for any such

taxes. However, VMC can ask to produce the tax payment on the request from detail

SIGN & SEAL OF BIDDER Page

concern departments of Government. Or VMC.

CLAUSE48: MOBILIZATION

As per SBD, Sectionno‐04, Clauseno30

The Employer shall make advance payment(not to be paid less than two

installments except in special circumstances for which the reason to be

Recorded inwriting)to the Contractor of the amounts stated in the Contract

Date by the date stated in the Contract Date, agains to provision by the

Contactor of an Unconditional Bank Guarantee in a form and by a bank

acceptable to the Employer in amount sand currencies equal to be

atleast110%oftheadvancepayment. The guarantee shall remain effective

until the advance payment has been repaid, but the amount of the guarantee

shall be progressively reduced by the amounts repaid by the Contractor. The

Mobilization advance would be deemed as interest bearing advance at an

interstate of 10% to be compounded, quarterly.

 The Contractor is to use the advance payment only to pay for Equipment,

plant and Mobilization expenses required specifically forex ecution of the

Works. The Contractor shall demonstrate that advance payment has been

used in this way by supplying copies of invoice so ro ther documents to the

engineer. The advance payment shall be repaid by deduction proportionate

Amount from payments otherwise due to the Contractor, following the

schedule of completed percentages of the Works on a payment basis. No

account shall be taken of the advance payment or its repayment in assessing

valuations of work done, variations, price adjustments, Compensation

Events, or Liquidated damages. (for above to proceed this clause must have

to take a prior approval from a concern Enggincharge/Executive/ACE/vmc

commissioner before process)

Signature of Contractor Addl.City Engineer,

Date Vadodara Municipal Corporation

SIGN & SEAL OF BIDDER Page

VADODARA MUNICIPAL CORPORATION

Special Conditions of Contract

(A) Special conditions of contract shall be read in conjunction with General Conditions

of Contract Material and job Specifications, Drawings and other documents forming

part of this contract.

(B) Now withstanding the sub‐division of the documents into the separate sections and

volumes every part of each shall be deemed to be supplementary to the

complementary of every other part and shall be read and into the contract so far as

it may be practicable to do so.

1. All the materials required for the contract should be brought and well preserved well

in advance. Samples of the same should be shown and got approved in the very

beginning. As soon as material are brought they should be examined, if material is

not as per specifications it should be removed from site.

No extra items be paid within the present scope of work with drawings or details, if

however, the Tenderer feels that there is any extra item, he may write in his

forwarding letter each item, its quantities and cost. For the purpose of comparison

and evaluation, this will be considered and award of work may be made or not made

considering these. Later on if any change is required by the

VMC before executing the items, a claim be made by the contractor before execution

SIGN & SEAL OF BIDDER Page

of such extract appointing out the exact extra itemas desired by them, total quantity

and amount This item be executed only after written sanction of the VMC, if the

contractor still claims it as extra item in absence of any such written claims before

execution of that item orif such claim is rejected, it will be deemed to be contained

in regular item soft tender and not an extra one. Rate of extra item, if any, will be

settled on the basis of rates tendered by the contractor and VMC schedule of rates in

force in the current year at the time of execution of item. Rate analysis will be

prepared and if require after inquiry of labor and materials, the rate shall be decided.

This calculated rate will be arrived after due rate analysis by considering market

rates of the labor and material with contractor’s profit added to such cost thus

arrived at. Contractor shall have to produce vouchers/ bill of payment to support the

3. Every tender should be accompanied with a time schedule of progress of work at

various stages. In case these stages are not followed up, actions as stated in the

contract will have to be taken to bring the progress of work as scheduled.

4. The tendered shall have to work as per the time schedule enclosed in the tender.

The progress of work will be required every month against target set in time

schedule. If it is found inadequate or falling behind, contract shall take all the

necessary actions as suggested by the “Executive Engineer” to accelerate the speed

of work and again back the lost time. In case of contractor not complying suggestions

and instructions of Executive Engineer to speed up the work, the VMC will have a

right to take action as per General Conditions of Contract Clause

5. SUB‐LETTING:

(1) No sub‐letting of work

i) No part of the contract nor any share of interest there in shall in any manner or

degree be transferred, assigned or sub‐let by the contract directly or indirectly to any

person, firm or corporation whomsoever except as provided for in the succeeding

sub‐clause without the consent in writing of the Addl.City Engineer.

ii) Sub‐contract for Temporary Works Etc.

The Addl.City Engineer may give written consent to sub‐contract for the execution of

any part of the works at the site, being entered into by the contractor provided each

individual sub contract is submitted to the City Engineer or his subordinates before

being entered into and approved by him.

iii) List of sub‐contractors to be supplied:

At the commencement of every month the contractor shall supply to the

ExecutiveEngineerlistofsub‐contractorsorotherpersonsorfirmsengagedbythe

contractor and working at the site during the previous month with particulars of the

SIGN & SEAL OF BIDDER Page

general nature of the sub‐contracts of works.

iv) Contractor’s Liability not Limited by Sub‐Contractors:

Not with standing any sub‐letting with such approval as aforesaid and not

withstanding that the Executive Engineer shall have received copies of any sub‐

contracts, the contractor shall be and shall remain solely responsible for the quality

and proper and expeditious execution of the works and the performance of all the

conditions of the contract in all respect as if such sub‐letting had not taken place and

as if such work had been done directly by the contractor.

v) VMC may terminate sub‐contracts:

If any sub‐contractor engaged upon the works at the site executes any work which

in the opinion of the Executive Engineer is not in accordance with the contract

documents, the VMC may be written notice to the contractor require him to

terminate such sub‐contract and the contractor upon the receipt of such notice

shall terminate such sub‐contract and dismiss the sub‐contractors sub the letters

shall forth with leave the works, failing which the VMC shall have the right to

remove such sub‐contractors from the site.

vi) No remedy for action taken under this clause:

No action taken by the VMC under the clause shall receive the contractor or any of

his liabilities under the contractor or give rise to any right to compensation,

extension of time or otherwise, failing which the owner shall have the right to

remove such sub‐contactors from the site.

6. In convenience to the Public:

The contractor shall not deposit materials on any site which will cause seriously

inconvenience to the public. Engineer in charge /pmc/Executive Engineer may

require the contractor to remove any material which are considered by him to be a

danger or inconvenience to the public or cause the moto be removed at the

Contractor’s cost.

7. Approach Roads:

Contractors will be permitted to use the existing roads in the areas for the purpose of

transporting laborers and materials etc. The VMC, however, will not undertake to

provide any approach road to the site of works. It shall be entirely the responsibility

of the contractor to provide and maintain such temporary roads at his own cost for

the purpose of movement of men, materials, and equipment. Layout of such

approach roads shall be submitted to the Executive Engineer for his approval before

undertaking the construction of the same.

8. Supply of Materials:

The contractor is required to keep himself in touch with the Deputy Executive

SIGN & SEAL OF BIDDER Page

Engineer for the day‐to‐day position of supply of materials to be supplied by owner,

so as to adjust the program of work accordingly in advance to avoid his labor

remaining idle on account of non‐receipt of materials. No claim of extra payment

due to or arising from delay in supplying the materials by the Owner shall be

entertained, but a reasonable extension of period of contractor may be considered if

found justified.

The contractor shall be submitting Manufacture or certificates of required Items

added and by Engineer of In charge.

9. Water Supply, Electricity and drainage Connection to Contractors:

The contractors shall make his own arrangement of water/electricity/drainage

Facility required for construction, site office and labor camp. Contractor shall make

arrangement for receiving, storage and distribution of water/electricity as per

established norms and practice. VMC shall not entertain any claim of contractor for

delays resulting on account of inadequate or irregular water supply.

Certified plumbers should be employed by the contractor on the work for all the

temporary sanitary and plumbing works.

10. Contractors Store sand Site Office:

Suitable area near the site of work shall be allocated free of rent to the contractor for

storing his equipment plant, materials, etc. and for his site office. If suitable site near

site of work is not available, the contractor should prepare its site office away from

the site of the work as per the direction of the Executive Engineer.

11. Rates to Include Everything:

The rates quoted in the tender should include all charges for hired, if necessary, of

any tools, and plant, temporary plumbing, water connection, maintenance of

sanitary and water connection, supply of water, cost of cisterns, over head storage

tanks, sheds for materials, his labor and plant office and staff, charges for getting

electric connections and maintaining the same, clearing the site, watering rolling etc.

as specified. The rates shall be inclusive of octroi duty and any other duties and / or

levied, by the Government or public body or body corporate.

12. Supply of Plant and Equipment Materials and Labor

The contractor shall make his own arrangements to produce all construction plant

and equipment for his work. He shall also forward along with tender a list of type

and number of the equipment with their capacities in good working condition which

he will use at site to ensure completion of the work in specified time.

All materials, construction plant sand equipment’s, etc. once brought by the

contractor on the site are not to be removed from there without the written

authority from the Executive Engineer. Also, the contractor shall have adequate stock

SIGN & SEAL OF BIDDER Page

parts for the equipment on the site and work shall not be delayed on this account.

Similarly, all enabling work built by the contractor for the main construction

undertaken by him are not be dismantled and removed without the written

authority from the Executive Engineer. This contractor shall at his own expenses

supply and provide all the construction plant, temporary works materials both for

temporary and for permanent works, Labor (including the supervision thereof),

transport to or from the site and in and about the works and other things of every

kind required for the construction, completion and maintenance of the works.

Contract or shall provide all necessary materials, equipment’s, labour, etc. for

erection, testing and commissioning work at his own cost and risk till completion.

13. Rubbish and Clearance of Site:

The contractor shall clean away all rubbish, vegetation, roots, sods etc. and dump

them in the area indicated by the Executive Engineer and to his satisfaction. No

separate rate shall be allowed for the above. After the work is completed and a

group of structures handed over, the contractor shall clear the area surrounding the

work of all hutments, temporary structure and excess stores and remnants of

building materials such as brickbats, sand, kapachi, timber, steel etc. at no extra cost

the VMC and land brought to its original conditions.

14. Bench Marks

The contractor shall protect surveyor’s benchmarks line marks and baseline marks

from damage of movement during the work report & the same must have to verify &

check work to Pmc /Engineer incharge.

The contractors shall inspect the site of work and as certain site conditions and the

nature of soil to be excavated.

16. Execution of Works:

The contractor is responsible for the correct execution of his work in accordance with

the drawings provided to him and for all mistakes due to working to wrong levels or

center lines. When levels, center lines and bench marks of reference have been once

given to him by the Deputy Executive Engineering writing, it is his responsibility to

record, protect and maintain the said marks, and to work to the same, and no

complains can afterwards be attended to for excess work done inconsequence of

such levels not having been kept up and maintained by the Contractor.

17. The contractor shall obtain the permission of the Executive Engineer before installation

of fixed construction machineries, connections from pipelines, location soft temporary

SIGN & SEAL OF BIDDER Page

buildings including Labor camps and storage materials, points of

tapping electricity supply of connection. Also the contractor shall not energize any

approval of the Executive Engineer.

18. The work shall be carried out in such a manner as not to interfere with or affect,

retard or disturb the progress of other works being executes by other agencies.

19. The contractor shall submit to the Executive Engineer periodically as required,

information regarding the progress of work being carried out by him.

20. The contractor shall provide at his own cost adequate closets and sanitary

accommodation for all his workman employed on the site. These shall be in

accordance with the rules and regulations of the owner. The lavatories and sanitary

accommodation shall be maintained in good sanitary, working and disinfected

21. The contractor shall not allow any visitors on the works except with the approval of

22. If the he ad quarters of the Tenderer are elsewhere than in Baroda, he shall have a

duly authorized agent at site from the commencement of work until completion of

the building work as specified. Such agent shall be authorized to act on behalf of the

contractor, to accept services of notices under the contract and agree to extra,

omissions and varied items of work and rates for the same. Such agent shall maintain

on his staff a qualified engineer and such other personnel as may be required for the

efficient execution of the work. Any notice under the contract shall be deemed to

have been serviced on the contractor is served upon such agent. The contractor to

carry out any rectification under the terms of the contractor after the work is

completed. The contractor shall have the same or another duly authorized are using

carried out. This is specified in clause no. (15) of General Conditions.

23. The successful Tenderer shall send a duly authorized competent representative at his

expenses to meet the Addl.City Engineer at his office whenever called upon in

writing to do so by the Addl.City Engineer and any instructions, directions or

explanations given by the Addl.City Engineer to such representatives shall be held to

have been given to the successful Tenderer.

24. The contractor shall afford facilities to the Executive Engineer for a physical check of

such materials in stock in his go downs or at the site of work, as and when desired by

doing so the Executive Engineer.

SIGN & SEAL OF BIDDER Page

25. during the progress of the construction work, if in the drawings, diagrams and the

sketches issued if any to the contractor for the purpose of execution of work any

omissions or inaccuracies are found by the contractor, he shall bring the same

forthwith to the notice of the Executive Engineer and get them clarified immediately.

26. Metal, Brick bats, Sand, Yellow earth, stone dust, cement, steel, water,

machine/equipment man‐power and any other material required for construction

shall be produced by contractor from open market. Contractor shall identify

potential sources of material and shall make arrangements for adequate and time

bound supply of these items. Contractor shall have to get the supply sources and

material approved by Deputy Executive Engineer/AAE/AE/Executive Engineer before

bringing material to site. No extension of time shall be granted for completion of

work on account of delays resulting due to non‐availability of material, work,

electricity etc. at site.

27. Use of animals is prohibited.

28. Construction must keep on competent and experienced and qualified Senior Civil

Engineer with 10 years’ experience or as directed by the Addl.City Engineer to get

best workmanship and day‐to‐day progress.

29. All the materials and the workmanship shall be the respective kind described in the

contract and in accordance with the Executive Engineer instructions and shall be

subjected from time to time, such tests as the Executive Engineer may direct. The

costs of such tests shall be borne by the contractor. No extra claim will be

entertained for the materials, transport, labor, curing, preservation and supply of

test samples of interests and size and shape as directed by the Executive Engineer.

30. The contractor shall maintain an up‐to‐date record register of the materials issued to

him with 7 days of work order if any. One other register may also be kept showing

the quantum of work executed day‐to‐day together with materials particularly

cement used against each item & site inspection book & complain resolving register

31. A work order register which will also be called site instruction book will be kept and

maintained at site by contractor wherein the day‐to‐day instruction may be noted

down by the AAE/PMC/Dy. Executive Engineer or his subordinate in charge of work.

The violation of the instructions written by the AAE/PMC/Dy. Executive Engineer or

his sub or donate in charge of the work will be severely

viewed. The obedience and strictly followed up of the instructions will be obligatory

SIGN & SEAL OF BIDDER Page

on the part of the contractor. if agency fail to do deduct Rs. 15,000 from RA bill for

32. The VMC shall also deduct from running bills submitted by the contractor an amount

equivalent as applicable from time to time of the total amount of each of such

equivalent as applicable from time to time of the total amount of each of such

running bills towards income tax at source under the relevant provisions of Income

33. The contractor shall indemnify the VMC and every member and officer and

employees of the VMC against all the actions, claims, demands, costs and expenses

whatsoever arising out of or in connection with the matter referred to in the above

clause. The contractor shall be liable to reimburse the VMC and keep indemnify the

employer in respect of all actions, claims, procedures, demands, cost expenses which

the VMC may have to incur on account of default of the contractor under the above

34. The VMC will be entitled to deduct from the bills to be paid to the contractor any

sum or sums payable by the contractors and which sum the VMC in required to pay

as a principle employer on account of default of the contractor in respect of all

liabilities referred to in above clause

35. Force Majure

If the performance of the agreement arising out of the acceptance of the Tenderer,

quotation of the Tenderer by the VMC, is prevented or delayed or interfered with by

any act of nature, wars, act of enemy, block ads, embargo, insurrections, riots,

political or commotions, strikes, lockouts, acts of Government or other industrial

disturbance, explosions or any other cause whether enumerated or otherwise not

within the reasonable control of the Tenderer or VMC, all of which by the exercise of

due diligence is unable to foresee or overcome the Tenderer or the VMC shall not be

held responsible for the non‐performance of such agreement or prevention, delay

interference or suspension in the performance of such agreement any thereof

should bone or both the parties to such agreement be prevented from fulfilling the

contractual obligation by a state of force.

Majeure lasting continuously for a period of three months, both the parties shall

consult with other regarding the future implementation of such agreement. For the

force Majeure that lasts for less than three months, the agreement shall remain as it

is and suitable period equipment to time of force Majeure shall be added in to total

time limit for performance of the contract.

37. Sole Arbitrator

SIGN & SEAL OF BIDDER Page

Municipal Commissioner, VMC shall be the sole Arbitrator. For any disputes

&differences of any kind arising out of or in connection with the contractor or the

carrying out of the works during the progress of the works or after their completion

shall be referred to & settled by Municipal Commissioner, VMC. The decision of the

Municipal Commissioner shall be final & binding to both parties.

The contractor shall take full responsibility for loss damages and the care plant and

works until it is delivered to site, erected, commissioned and taken over by the

owner. Without limiting such responsibility, the contractor shall, in the joint names

of the contractor and the owner, to protect himself and the interest of the owner,

insure the plant and each part thereof for their full value until they have been taken

over. The contractor alone has to bear the premium / other expenditure for such

insurance. Such insurance shall cover the equipment against loss, damages or

destruction by fire, lighting, earthquake, thefts, perils of the sea of by any cause

whatsoever, throughout the duration of the contract. The contractor shall deposit

the policy or policies and receipts for the premium paid with the owner. All money

received under any policy shall be applied in or towards the replacement and repair

of the loss or damage. The insurance must include provision for payment off foreign

currency as may be necessary in respect of any claim.

39.Advance Payment

The Employer shall make advance payment (not to be paid less than two

installments exception special circumstances for which the reason to be

Recorded in writing) to the Contractor of the amounts stated in the

Contract Date by the date stated in the Contract Date, against provision by

the Contactor of an Unconditional Bank Guarantee in a form and by a bank

acceptable to the Employer in amount sand currencies equal to be at

least110% of the advance payment. The guarantee shall remain effective

until the advance payment has been repaid, but the amount of the

guarantee shall be progressively reduced by the amounts repaid by the

Contractor. The Mobilization advance would be deemed as interest bearing

advance at an interest rate of 10% to be compounded, quarterly. (for above

to proceed this clause must have to take a prior approval from a concern

Enggincharge/Executive/ACE/vmc commissioner before process)

SIGN & SEAL OF BIDDER Page

Documentation on Site

Cement, Steel register, Cube register Daily material consumption & Progress register

and to be instructed by PMC/TPI/Engineer in charge to be maintain by Contractor

and shall be signed daily by Supervising Engineer not below rank of AAE. The same

shall also be signed by PMC/TPI /Engineer in charge.

40. Site Office

Well‐furnished & Air‐conditioned site office with at least 5 nos. of table, cupboard

inclusive of HP latest configure computer system with Multifunctional A/3 size

printer which shall be provided and maintained for the exclusive use of VMC&

supervisory agency appointed by VMC.

Safe Guard The Successful bidder has to make the proper arrangement for the

provision of safe guard of adjoining structure at his own cost. The Bidder shall be

sole responsible for any destruction or any hindrance. VMC will not be responsible

for any compensation or any demand of payment. Contractor will not be allowed to

start the work before installing the caution board on both the end and all major

crossing of the road. Caution boards shall be installed before commencement of the

work and it shall be removed after commissioning of the work.

41. Contractor has to co‐ordinate with Mechanical. Electrical. Plumbing & Water Works

& Fire VMC and all GOG/GOI, SEMI Govt & All other agencies also Agency have to

only execute fire estimate and its execution as per guideline and direction of VMC

Fire Department and for execute fire work they must have to take final approval

from concern authority (online and offline) within 05 months after received of work

42. Contractor have to maintain, secure and continuity of operating system in view of

Civil, Plumbing, Electrically and Mechanically, A.C., Fire safety, A.V.L.V. etc. all head

as mentioned in BOQ on and up to DLP.

The work specified in the Tender for works expires taking into consideration the

extension of time, if any, for completion of the work, granted under the relevant

clause of the conditions of the contract in cases other than those where such

extension as necessitated on account of default of the contractor. The decision of the

City Engineer as regards the Operative period of the contract, shall be final and

binding on the contractor.

Signature of Contractor Deputy/Executive Engineer

Date Vadodara Municipal Corporation

SIGN & SEAL OF BIDDER Page

SCHEDULE OF PAYMENT

NAME OF WORK: AS PER NIT.

The Tenderer must understand clearly that the rates quoted are for completed works

and include all costs due to labor, scaffolding, plant, supervision, service work, water,

power, royalties and etc. and to include all extras to cover the cost of night work if and

when required and no claim for additional payment beyond the prices or rates quoted

will be entertained and the Tenderer will not be entitled subsequently to make any

claim on the ground of misrepresentation or on the ground that he was supplied with

information given by any person (whether the member is the employee of Engineering

Department of VMC or not). Any failure on his part to obtain all necessary information

for the prices and rates there in shall not relieve him from any risks or liabilities arising

out of or consequent upon them submission of the tender.

i. 1% amount shall be deducted for Labor chess from each bill submitted by Contractor.

ii. Security Deposit @ 5% of the value of work order value shall be deposited by the

bidder in the form of Bank Demand Draft. Alternatively, EMD of the 2% submitted in

form of Demand Draft and remaining 3% shall be deducted from first 3(Three)

running bills equally.

iii. Sales tax/VAT/GST Deducted from RA bills as per Government norms.

iv. The contractor shall have to submit the running accounts bill in Triplicate to the VMC

which will be forwarded to consultants. On certificate from the consultants the

payment will be released by VMC after necessary checking. This procedure shall not

absolve the contractor from the responsibility of timely completion of the work.

v. The agency shall execute whole item of internal and external painting work at last

month of 5thYear of his defect liability period at his own cost (including all) with no

other extra cost to be paid by VMC and for which 5 % of Performance guarantee shall

be release on successful completion internal and external painting at last month of

5thyear of his defect liability period. The rates quoted by contractor shall be including

this cost of repainting at the end of 5thyear of his defect liability period. Performance

guarantee shall be released only after satisfactorily completion of said item at 5thyear

as approved by Engineer in Charge.

vi. Minimum RA bill shall be of 5% of project cost.

SIGN & SEAL OF BIDDER Page

The Executive Engineer

(Building Projects)

VADODARAMUNICIPALCORPORATION,

Khanderao Market Building,

RajmahalRoad,390209‐Vadodara, Gujarat.

Subject: Submission of Running/Final bill

Name of Work: ‐ CONSTRUCTION OF NEW SHELTER FOR URBAN HOMELESS (SUH) – G+2 AT

SAWAD TP ‐5 FP ‐544, KISHANWADI, VADODARA.

Date of Taking Measurements: ‐___________

We the agency M/S herewith submit running bill

no. /Final bill for the above said work.

The necessary documents attached are listed below:

1) Car Policy No. valid up to (copy Attached).

2) Bank Guarantee for security deposit No. valid up to (Copy

3) VMC Registration No. Valid up to (Copy Attached).

4) SecurityDeposit@3%tobedeductedi.e.Rs. .

5) Receipt of Professional Tax of current Year ‐‐‐‐‐‐‐‐ Yes/No.(Copy Attached)

6) Colored Photograph of Name board of Project Site attached—Yes/No(Copy

7) Advance Reciept Copy attached–Yes/No(Copy Attached)

8) Copy of Workorder

1) Mix Design Report ‐‐‐‐‐‐‐‐‐ Yes/No(Copy Attached)

2) Concrete Pour Card attached ‐‐‐‐‐‐‐Yes/No(Copy attached)

3) Testing report attached ‐‐‐‐‐‐‐ Yes/No(Copy Attached)

4) Cement Consumption Statement ‐‐‐‐‐‐Yes/No(Copy Attached)

5) Check list for Pouring Concrete attached–Yes/No(Copy Attached)

6) Cube test Register copy attached ‐‐‐‐‐‐ Yes/No(Copy Attached)

7) Summary of Pour Card and cube test result attached ‐‐‐‐‐ Yes/No(Copy Attached)

SIGN & SEAL OF BIDDER Page

8) Summary of Material testing as per standard attached ‐‐‐‐‐‐‐ Yes/No (Copy

9) Calibration Certificate attached ‐‐‐‐‐‐ Yes/No(Copy Attached)

10) Copy of Weight Reciept of Approved Weigh scale by VMC attached‐‐‐ Yes/No

(Copy Attached)

11) Trips of Tractor/Vehical

12) Copy of previous running bill

13) Measurement Book

14) Royalty Certificate as Per Material Consumption

15) Bar chart Submitted Copy (With Respect To Tender Clause)

17) Geri/Govt Lab Report

18) BBS Detailed

19) All Certified Copy of Material Register & Complain Register

20) Previous Bill & MB as Per Requirement

21) Handbook Copy with Duly Sign by Agency/AE/AAE/PMC

Signature of applicant(s)

SIGN & SEAL OF BIDDER Page

Enclosure: Measurement

MEASUREMENT BOOK NO. ‐

Date of Measurement taken: ‐

Item No. As per Main Description of No. Length Breadth Depth Quantity Tender Rate

We have one work as per above description of items as per Tender Condition

/Specifications. Hence we request out to release our payment asper above

measurements taken in Running Bill No. /Final Bill

Sign of Contractor

Note: The payment of bill of contractor shall be released only after submission of

letter/bill as above from contractor.

SIGN & SEAL OF BIDDER Page

Name of Work:‐ AS PER NIT.

SIGN&SEALOFBIDDR Page86

Cube Casting and Test Result Register

NAME OF WOR : AS PER NIT

Sr. Date Structure 7 Days Comp Strength 28 Days Comp Strength

o. Casti Descripti Qt Date Cub Wt. of Loa Compress Aveg. Agen PM TP Rema Date Cub Wt. of Loa Compress Aveg. Agen PM TP

ng on y of e Specim d in ive Compress cy C I rk of e Specim d in ive Compress cy C I

Testi ID en ( gm (K strength ive Testi ID en ( gm (K strength ive

ng ) N) ( N/mm2 strength ng ) N) ( N/mm2 strength

SIGN&SEALOFBIDDR Page87

NAME OF WORK: AS PER NIT

SIGN&SEALOFBIDDR Page88

Fine aggregate Test Result Register

NAME OF WORK: AS PER NIT .

Fine Aggregate sieve Analysis Test Signature

Date of Testing 10 mm 4.75 mm 2.36 mm 1.18 mm 600 mic ( 300 mic (8- 150 mic Silt

No. Zone F.M Cont. PMC TPI VMC

SIGN&SEALOFBIDDR Page90

Aggregate Test Result Register

NAME OF WORK: AS PER NIT .

20 mm Aggregate 10 mm Aggregate Signature

Date of Testing 40 mm 20 mm 10 mm (0- 4.75 mm 12.5 mm 10 mm 4.75 mm 2.36 mm

No. Cont. PMC TPI VMC

SIGN&SEALOFBIDDR Page91

PERFORMANCE GUARANTEE BOND

CONSTRUCTION OF NEW SHELTER FOR URBAN HOMELESS

(SUH) – G+2 AT SAWAD TP ‐5 FP ‐544, KISHANWADI,

(TO BE EXECUTED ON Rs.300 Stamp)

Whereas M/S. have been awarded a Contract dated

For CONSTRUCTION OF NEW SHELTER FOR URBAN HOMELESS (SUH) – G+2 AT

SAWAD TP ‐5 FP ‐544, KISHANWADI, VADODARA

as specified in the tender by the VADODARA MUNICIPAL

CORPORATION and Whereas the said M/S. has

appointed us, Bank to provide a PERFORMANCE GUARANTEE bond to the

VMC for the work undertaken by M/S. and

Whereas we, the Bank have agreed to provide such PERFORMANCE GUARANTEE bond.

Now THEREFORE we the Bank provide the following

Performance Bank Guarantee by way of this bond to the VMC.

1. The contract value of the contract provided M/S. by the VMC is Rs. This guarantee

in the nature of PERFORMANCE GUARANTEE is provided so as be ensure and

indemnify the VMC for the full and proper performance of the contract by M/S.

the bank hereby indemnifies the VMC for all losses and/or

damages to the project which would be laid or repaired by M/S. and such

PERFORMANCE GUARANTEE would include any damage to all civil works including

interior Works Plumbing Sanitation and Chine mosaic water proofing, Underground

water tank, Pest control, of all building in the said office building and store building

also Ground Development works are the part & parcel of the tender which may be

suffered by the VMC ,as a result of poor workmanship, oratall. By way of this bond We

the bank agree and promises that in the eventuality of the

contractors M/S. not repairing or reminding the problem, lossor

damage to all civil works including interior Works Plumbing Sanitation and China

mosaic water proofing, underground water tank, Pest control, of all building in the said

office building and store building also Ground Development works.

SIGN&SEALOFBIDDR Page92

are the part & parcel of the tender. we shall identify and pay the VMC such expenses, losses

and damages that may be incurred by the VMC, as a result of the VMC getting the work done

itself or from other source.

2. WE Bank agree and understand that the decision as to whether any

losses or damage to all civil works including interior Works Plumbing Sanitation and Chine

mosaic water proofing , Underground water tank , Pest control, of all building in the said

office building and store building also Ground Development works are the part & parcel of

the tender have taken place or not and or whether the work suffers from poor workmanship

or not will be taken by the commissioner of VMC and on the Commissioner's decision

regarding such losses or damage or defect what so ever being so notified by the VMC to us.

We shall immediately take steps and ensure that M/S faithfully and

diligently carry out the necessary remedial steps to the full satisfaction of the commissioner

of VMC. The opinion of the Commissioner as to whether full and complete remedial steps, to

the full satisfaction of the Commissioner of VMC has been taken or not will be that the

Commissioner of VMC. For the purpose of arriving at such decision as a fore said, it will be

open to the Commissioner of VMC to ‐ take assistance of such technical people as may be

available and it will be also open to the Commissioner of VMC in case he so desires, to

delegate this power to a subordinate, like the City Engineer, to take appropriate decisions

and the decisions referred to above will be deemed to be properly taken and as if taken by

the Commissioner of VMC. In the eventuality of M/S. not taking

remedial action to the atmost satisfaction of the Commissioner of VMC the VMC, will be

entitled to get the work done itself or from other sources. On the Commissioner of VMC

notifying to us the total expenses incurred for the purpose we hereby expressly undertake

the pay to VMC the‐ said amount forthwith and in any case not later than 7 days from such

intimation. We shall accept as final and binding the amount indicated by the Commissioner

of VMC and our obligation to pay such amount will be a continuing obligation irrespective of

any dispute or difference that may arise between us and M/S. of

between VMC and M/S.

3. The contract value is Rs. This PERFORMANC GUARANTE Eislimited to

5% of the said contract value and accordingly it comes to Rs.

our liability will in all cases be limited to Rs. .

4. We agree and undertake that this PERFORMANCE GUARANTEE will be valid for a period of

5 years from the date issuance of completion certificate to M/S.

Or The commissioner of VMC will notify such completion date to us.

SIGN&SEALOFBIDDR Page93

In case no such completion date is notified, this PERFORMANCE GUARANTEE will be valid

for 5 years from the date of execution of this document. This PERFORMANCE GUARANTEE

will come into effect from such completion date. In case however, the contract consists of

several parts it will be open to the Commissioner to indicate separate completion dates

for separate parts, and to simultaneously indicate a break up of the contract value

equivalent to the separate parts in, which case the PERFORMANCE GUARANTEE to the

extent of the different contract values will come into operation on such different

completions date. It is expressly understood on that in considering this period of 5 years,

the date by which the Corporation intimates the Bank about the losses, damages or

problem as the case may be, shall be considered and as long as such intimation is within a

period of 5 years from the completion date, we the Bank will be liable irrespective of

whether the remedial actions or lack there of has taken place after the period of 5 years.

5. We Bank agree that the PERFORMANCE GUARANTEE

Which is a continuing guarantee, will be binding and enforceable against us

irrespective of any difference or dispute between VMC and M/S. or

between us and M/S.

and irrespective of any change or variation or extension of time or any for

bearance or waiver made or granted by VMC to M/S. .

1. In case any disputes arise as to the interpretation or implementation of this

PERFORMANCE GUARANTEE THE MATTER shall be referred to the sole arbitration of

the commissioner of VMC, whose decision in the matter will be final. In case any

recourse to any court. of law is necessitated. the appropriate Civil Court at Vadodara

alone will have jurisdiction Vadodara.

2. We agree and undertake to repaint the entire building exteriorly and interiorly at

the last month of the 5thYear of period of Performance Guarantee without any extra

payment from VMC.

3. We agree and undertake to repair any leakages occurred during the entire period of

Performance Guarantee (5 years).

This performance Guarantee shall be from Scheduled Bank /RBI Aprrovedbank as per

Annexure VII only.

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BANK GAURANTEE FOR EARNEST MONEY DEPOSIT

Whereas (hereinafter called the bidder) has

submitted his bid date for the (here in after called

“the bid”) Know all Men by these presents that we

(here in after called “the Bank”) are

Bound in to Municipal Commissioner, VMC (here in after called “the Employer”) in the

For which payment will and truly to be made to the said Employer the bank him self, his

success and assigns by these presents.

SEALED with the common seal of the said Bank this day of 20 .

THE CONDONES of these obligations are:

1. If the bidder with draws his Bid during the period of bid validity specified in the

2. If the Bidder does not accept the correction no farithmeticalerrors of the Bid

3. If the Bidder having been notified of the acceptance of his Bid by the Employee/

during the period of bid validity.

4. Fail sor refused to execute the form of Agreement in accordance with the

Tender conditions, if required, or

5. Fail sor refuse to furnish the Security Deposit, on accordance with the Tender

We under take to pay the Employer up to the above amount up on receipt to this, first

demand, with out the Employer having to sustain able his demand, provided that in his

demand the employer will note that the amount claimed by him is due to him owing to

the occurrence of one or any of the conditions, specifying the occurred conditionor

The Guaranteed will remaining force up to and including the date of 180 (one hundred

eighty) days after the deadline for submission of bids as such deadline is stated in the

tender documents. Any demand in respect of this Guarantee should reach the Bank not

later than the above dated.

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NOT WITH STANDING anything contained here in above:

1. Our liability under the Guarantee shall not excess its‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

Sign of Contractor/DeveloperPage6

2. The Bank Guarantee shall be valid up to and including‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

3. We shall be liable to pay the guarantee amount or any part the re funder this \bar

Guarantee only and only if you serve upon us a written claim or demand on before

SIGNATUREOFTHEBANK‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

SIGNATUREOFTHEWITNESS‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

Name and Address of the witness‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐

SIGN&SEALOFBIDDR Page96

GUARANTEE BOND TO BE EXECUTED BY CONTRACTOR FOR REMOVAL OF DEFECTS

AFTER COMPLETION IN RESPECT OF WATER PROOFING WORKS

(Hereinafter called the GAURANTOR of the one part) and the VADODARA MUNICIPAL

CORPORATION (here in after called the VMC of the other part) WHEREAS THIS Agreement

is supplementary to a Contract (Here in after called the Contract) dated… And made

between the GAURANT OR OF THE ONE partand the

VMC of the other part, whereby the Contractor, inter‐alia, undertook to render the

buildings and structures in the said Contract recited completely water and leak‐proof.

AND WHEREAS THE GAURANTOR agreed to give a GAURANTEE to the effect that the said

structures will remain water and leak‐ proof for Ten years to be reckoned from the date

after the Maintenance Period prescribed in the Contract.

NOW THE GAURANTOR hereby GAURANTEE that water proofing treatment given by him

will render the structures completely leak‐ proof and the minimum life of such water

proofing treatment shall be Ten years to be reckoned from the date after the

maintenance period prescribed in the Contract.

Provided that the GAURANTOR will not be responsible for leakage caused by earthquake

or misuse of roof or alteration and for such purpose:

1. Misuse of roof shall mean any operation which will damage water proofing

treatment, like chopping of firewood and things of the same nature, which might

cause damage to the roof;

2. Alteration shall mean construction of an additional storey or a part of the roof or

construction adjoining to existing roof whereby water proofing treatment is

removed in parts;

3. The decision of the Engineer‐in‐charge with regard to cause of leakage shall be

final. During this period of GAURANTEE, the GAURANTOR shall make good all

defects and in case of any defects being found, render the building water proof to

the satisfaction of the Engineer‐in‐Charge at his cost and shall commence the work

for such rectification within seven days from the date of issue of thenotice from

Engineer‐in‐Charge calling upon him to rectify the defects failing which the work

shall be got done by the Department by some other Contractor

SIGN&SEALOFBIDDR Page97

at the GAURANTOR’S risk and cost. The decision of the Engineer‐in‐Charge as to the

cost, payable by the GAURANTOR shall be final and binding.

That if, GAURANTOR fails to execute the water proofing or commits breach there under

then the GAURANTOR will indemnify the principal and his successors against all loss,

damage, cost, expense or otherwise which may be incurred by his by reasonof any default

on the part of the GAURANTOR in performance and observance of this Supplementary

Agreement. As to the amount of loss and/or damage and/or cost incurred by the VMC,

the decision of the Engineer‐in‐Charge will be final and binding on the parties.

IN WITNESS WHEREOF these presents have been executed by the Obligor and

by and for an on behalf of the VADODARA MUNICIPAL CORPORATION, on the day,

month and year first above written. SIGNED, SEALED AND DELIVERED BY OBLIGATOR IN

THE PRESENCE OF –

SIGNED FOR AN ON BE HALF OF THE VADODARA MUNICIPAL CORPORATION BY

In the presence of –

SIGN&SEALOFBIDDR Page98

કામ ુ નામ:- AS PER NIT

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