SMPS Based Integrated Power Supply System

Special Eligibility Criteria

1. 1

   The Purchaser reserves the right to place order for either entire or bulk quantity (minimum 80% of the net procurable quantity) upon the RDSO approved vendors as available on U-VAM for Item ID-3100065 and Sub Item ID-3100065001 in terms of para 0805 of Western Railway Bid Document (Indigenous purchases) Version-14 of June 2024. The offers from developmental vendors (approved without any condition) may be considered for placement of developmental orders totalling up to 20% of the net procurement quantity. However, this is subject to condition that rates of developmental vendors are lower than the rates of vendors eligible for bulk orders. Approval status of a vendor shall be reckoned as on the date of closing of tender and not thereafter, unless it is a case of removal/suspension/banning. Note:-If the works address indicated in an offer is different from what is indicated in the approval certificate issued by the respective vendor approving agency, then such offer will be treated as if the same has been received from an unapproved source.

   Document required
2. 2

   Where there are not more than 03 (three) Indian Suppliers categorized as Approved Vendor for a particular item, vendors categorized as " developmental vendors " unconditionally by RDSO can be considered for placement of bulk order without any quantity restrictions, considering factors such as past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. in a transparent manner. Necessary credentials regarding above must be attached with the bid/offer. No back reference will be acceptable in this regard.

   Document optional

Check List

1. 1

   This is an e-tender. Manual offers/bids for this tender will not be considered under any circumstances, only electronic offers/bids shall be considered.
2. 2

   Have you furnished the statement of deviations, if any ?
3. 3

   Have you mentioned Make/ Brand of OEM ?
4. 4

   Have you indicated the HSN Code of your offered product ?
5. 5

   Have you kept your offer validity as per " Condition for Responsiveness of offer "?
6. 6

   Have you indicated the percentage of Local Content in the relevant column ?
7. 7

   Have you submitted the details of location(s) where local value addition is made ?
8. 8

   Have you attached relevant document for MSE if you claimed benefits and preferential treatment as an MSE firm ?

Commercial-Compliance

1. 1

   Earnest Money Deposit Shall be as per para 0500 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. EMD is compulsory and offers without EMD, except those exempted will be summarily rejected. Vendors (other than those appearing on vendor panels of approving agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document along with offer in support of their claim for exemption, failing which their offer will not be considered eligible for exemption from EMD. An authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall also be required to sign the Bid Securing Declaration as follows:- " I/We certify that, my/our offer is eligible for exemption from submission of Bid Security/Earnest Money Deposit, in terms of tender conditions. In case my/our claim to exemption from submission of Bid Security/Earnest Money Deposit is not found valid as per terms of the tender, I/We understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/We hereby understand and accept that if I/We withdraw or modify my/our bids during the period of validity, or if I/We are awarded the contract and on being called upon to submit the performance security/Security Deposit, fails to submit the performance security /Security Deposit before the deadline defined in the request for Bid document/Notice inviting tender, I/We shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance Security/Security Deposit for a period of 06 (six) months , from the date I/We are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period " .

   Document optional
2. 2

   Security Deposit: SD will be applicable as per para 0600 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024 along with correction slips /amendments if any, before tender closing date. Bank Guarantee: As per proforma given in Annexure-5 of Western Bid Document (Indigenous purchase), Version 14 of June 2024. Note:- Offers from firms not exempted and denying to pay Security Deposit will be summarily rejected.

   Document optional
3. 3

   Goods and Services Tax (GST): As per clause 0906 of WESTERN RAILWAY Bid Document (Indigenous Purchases), Version -14 of June 2024 attached with the tender. All tenderers to quote HSN code and corresponding GST rates for the item/items quoted.

   Document optionalConfirmation required
4. 4

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge mechanism (RCM) and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
5. 5

   Bidders shall also give declaration as below:- " I/We agreed to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly ".

   Document optionalConfirmation required
6. 6

   LD :- In case of delay in supply Liquidated Damages (LD) shall be levied @1/2% (half percent) of the value of the stores delayed per week or part of the week during which delivery is accepted . The upper limit for recovery of Liquidated Damages in supply contracts shall be 10% (ten percent) of the value of stores delayed, irrespective of delays, unless otherwise specifically provided in the contract.In terms of Railway Board's letter no.2001/RS(G)/779/7 Pt 2 dated 25.06.2018, orders on developmental vendors shall be " developmental orders " and treated as such specifically with regard to applicability of liquidated damages for delayed supplies.
7. 7

   Public Procurement (Preference to Make in India) Order shall be applicable as per para 1800 of Western Railway Bid Document (Indigenous Purchases), Version-16 of November 2024. Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that the indicated works address(es) of manufacturing in India are the location(s) of local value addition.

   Document optional
8. 8

   MSE: The purchase preference to MSEs shall be considered as per para 1700 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Notes:- i) Criteria for classification of Enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by the Ministry of MSME is applicable in the tender. In case conditions contained in above notification contradict with any of the tender conditions, conditions contained in above notification, as amended, will prevail. ii) As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer. i. e. complete UDYAM certificate indicating social status of the MSE. iii) MSE benefit will not be applicable for the traders/authorized dealers/agents. iv) Vendors claiming MSE benefits/preferential treatment, despite upward re- classification, must upload document confirming their MSE status within a span of 03 years preceding from the date of closing of the tender, else status of such vendors shall not be considered as MSE.

   Document optional
9. 9

   Warranty/Guarantee: As per clause 1200 of the Western Railway Bid Document (Indigenous purchases) Version-14 of June 2024 or latest with all corrigendums and amendments, if any, along with all latest Railway Board guidelines issued before the tender closing date. In the event of any conflict, warranty clause as appearing in the technical specification shall prevail.
10. 10

    OEM: Procurement from Authorized Agents/Dealers/Distributors etc. shall be as per para 0400 of Western Railway Bid Document (Indigenous Purchases),Version- 14 of June 2024. a). OEMs should quote directly preferably or an OEM can authorize and give Tender Specific Authorization (TSA) to its Agent / Dealer to quote on their behalf similar to proforma attached as Annexure-2. b) The Authorized Dealer/Agent must upload valid tender specific authorization, along with the offer, failing which their offer is liable to be passed over. c) Trader/Authorized Dealer should mention name of Manufacturer, Make and complete address in their bid for inspection of material at OEM works. d) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender and such bids will be summarily rejected. e) If an authorized agent/dealer submits bid on behalf of a Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/ OEM in the same tender for the same item/product and such bids will be summarily rejected. f) In case tenderer is participating as an authorized agent, then the past performance if required, shall be that of the OEM/Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different OEM/Principal but the same will not be considered as past performance for the make offered in the tender.

    Document optionalConfirmation required
11. 11

    The Bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance and such terms quoted anywhere else should be ignored.(Denial of this condition not recommended).

    Confirmation required
12. 12

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer should be strictly as stipulated in tender document as per para 2001 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Offers quoted with shorter validity shall be deemed as commercially unresponsive and shall be summarily rejected.

2. 2

   Price Variation Clause: Price Variation Clause: PVC is applicable for IPS with battery only and the basic rate of Battery quoted/awarded in PO shall be based upon the basic price of Lead called Base Rate (Rs/MT, exclusive of all statutory duties & taxes and considering all discounts) as indicated in the Price Circular of M/s HZL dated 16.07.2026 (Base Date) @ Rs.2,08,900/- Per MT( Chanderiya Smelter).For every increase or decrease of Rs.100.00 (exclusive of all statutory duties and taxes) or part thereof in the per MT HZL basic price of Lead, the payable basic rate of the Battery will be subject to increase or decrease by Rs.76.20 per set for battery set of 110V/300AH over and above the basic rate awarded in the PO. The HZL price of Lead prevailing one month prior to the date of offering the Battery for inspection, duly authenticated by the inspection authority, will be considered for computing the PVC and the payable basic rate.Bidders must quote their offer according to above PVC. Offers with deviation in Price Variation Formula and/or Base Rate/Base Date of price of input raw material from the tender document/NIT (OR) offers quoted on FIRM price basis will be summarily rejected.