Supply and Installation of 60-Ton Cap. Fully electronic 06-load cell base pit less weighbridge along with Computer System for the New Drum mix plant at Dena, VMC with 03 year Maintenance Contract from experienced contractor.

Name of Work: Supply and Installation of 60-Ton Cap.

Fully electronic 06-load cell base pit less weighbridge

along with necessary Computer System for the New Drum

mix plant at Dena with 03 year Annual Maintenance

OFFICE OF THE EXECUTIVE ENGINEER (MECHANICAL)

MECHANICAL DEPARTMENT

VADODARA MUNICIPAL CORPORATION

The Municipal Commissioner,

Vadodara Municipal Corporation

Khanderao Market,Rajmahal Road,

Reference is made to the tender invited for the work of following item/items.

Name of work: Supply and Installation of 60-Ton Cap. Fully electronic 06-load cell base pit less

weighbridge along with necessary Computer System for the New Drum mix plant at Dena with

03 year Annual Maintenance Contract.

I / We have examined the drawings, General conditions of contract, specifications, etc. as given

in Tender Document to the above work. I/We hereby offer to undertake above referred work.

In conformity with the specification, general and special conditions of contract etc. as given in

Tender Document at the respective rate mentioned in my/our Tender.

I/We undertake to complete the supply indicated above within the specified time limit

mentioned in the tender document from the date of receipt of purchase order.

I/We have deposited as earnest money a sum of Rs.32,000/- (Rupees Thirty Two Thousand

only) as indicated. The said amount is not to bear any interest and I /we do hereby agree that

this sum shall be forfeited in the event of failure to execute the contract agreement after

acceptance of the tender by the owner.

I/We understand that you are not bound to accept the lowest or any tender that you may

Yours faithfully,

Name of Partners / Directors of the Firm

TENDER DOCUMENTS

This is a two bid tendering system and the tender documents consists of; Part I: Technical Bid

Part II: Price Bid. The set of tender documents attached is issued to:-

The fees of the Tender document is Rs.2,000/-(Rupees Two Thousand Only)

The Tenderer shall submit this tender in accordance with the various instructions included in

the tender documents.

PREQUALIFICATION / TECHNICAL BID:-

The Tenderer shall have to submit Prequalification Bid with related documents “On

Line” through (n) procure website and “Hard Copy” through RPAD / Speed Post.

Tenderer is not allowed to mention rates in Technical Bid. All the Tender pages must be

duly sealed & signed. Original tender documents must be submitted as it is. This cover

must be superscripted as “Prequalification/Tender Bid, Name of Work, and Date of

Opening & PRO No.

1) Price Bid cover (Hard Copy) shall not be accepted by Vadodara Municipal Corporation by

post or personally. The Price Bid shall be submitted through the website of (n)

IMPORTANT NOTE:-

1) Technical Bid along with EMD & Tender fee must be sealed & super scribed and shall be

submitted to the Office of Executive Engineer Mechanical, Room No. 132, Vadodara

Municipal Corporation, Khanderao Market Building, Rajmahal Road, Vadodara –390

by Speed Post/Registered Post only on or before Dt.20-08-26 up to 16.00 hours. In

absence of physical & online technical bid the tender is liable to be rejected.

2) Tenders received after due date will be rejected. Tender received or due to be received

after the time limit is over will not be accepted and if inadvertently accepted will not be

opened and will be returned unopened. The tenders who may get opened before the due

date with no indication having been given on the outside of the envelope are liable to be

3) On Line Technical Bid and Price Bid shall be submitted on or before Dt.18-08-26 up to

16.00 hours on the due date.

4) If EMD & Tender Fee are not found enclosed in part-I, than the tender will be out right

5) Price- Bid will be opened after scrutiny of pre-Qualification Bid. Price bid shall not be

opened if Tenderer is disqualified at pre- qualification stage.

6) Evaluation of Technical Bid (P.Q. Bid) shall be done on the basis of submitted authentic

documents only.

7) Once the pre-qualification bid is opened the Tenderer shall not submit any documents/

clarifications without request/approval of authority. Conditional Tenders shall not be

accepted & shall be rejected.

8) Demand Draft of tender fee & EMD should separately attach with prequalification

documents only in case the Tenderer who download tenders from website.

9) The Tender fee of Bid Document will not be refunded under any circumstance,

10)The Tenderer are advised to read carefully & study all the pages of tender document which

forms part & parcel of the contract Document.

11)Tenderer shall visit the site before quoting tender to understand site condition to execute

the work and if required get necessary data at their own cost.

12)Municipal Commissioner Reserve’s right to accept any or reject all tenders without

assigning any reason thereof.

Executive Engineer

Vadodara Municipal Corporation

Seal & Signature of Tenderer:

TENDER AND ACCEPTANCE OF TENDER

Municipal Commissioner,

Vadodara Municipal Corporation,

Khanderao Market,

I/We hereby submit the tender Supply and Installation of 60-Ton Cap. Fully electronic 06-load

cell base pit less weighbridge along with necessary Computer System for the New Drum mix

plant at Dena with 03 year Annual Maintenance Contract. Referred in form of Tender, as per

time schedule mentioned in Supply and Installation of 60-Ton Cap. Fully electronic 06-load cell

base pit less weighbridge along with necessary Computer System for the New Drum mix plant at

Dena with 03 year Annual Maintenance Contract. Separately signed and accepted by me/us, at

the schedule of rates quoted by me/us for the whole work in accordance with General Tender

Notice. General & special Conditions of Contract, Drawing, Time Schedule of Completion of

jobs, and other documents and papers, detailed in the tender documents.

1) It has been explained to me/us that the time stipulated for the work in all respect as

mentioned in the “Time Schedule of Completion of Job”, is signed and accepted by

me/us is the essence of contract. I/We agree that in the case of failure on my/our part to

strictly observe the schedule of work. I/We shall pay compensation to the owner as per

provision and stipulations contained in clause of compensation for delay of General

conditions of contract and I/We agree for recovery being made as specified therein.

In exceptional circumstances, extension of time limit shall be granted by the Engineer-in-

charge at his entire discretion.

2) I/We agree to pay the earnest money and security deposit and accept the terms and

conditions as laid down in the memorandum below in this respect.

Signature of Tenderer(s) with the seal of the firm.

(a) General description of work: Supply and Installation of 60-Ton Cap. Fully

electronic 06-load cell base pit less weighbridge

along with necessary Computer System for the New

Drum mix plant at Dena with 03 year Annual

Maintenance Contract.

(b) Tender Fee amount: Rs. 2000/-

(c) Earnest Money Deposit: Rs. 32,000/- The Earnest money is payable as per

the tender notice. The Earnest Money, if the

Tender is accepted will be retained with the

Security Deposit. It will be released after one year

from the date of completion of the work.

(d) Security Deposit: 3 % contract amount will be paid in the manner set

in clause of the General Instructions of Tender, on

acceptance of tender. Security deposit will be

returned after completion of this Work.

(e) Time allowed for Completion: 02 Months

3) Should this tender be accepted, I/We hereby agree to abide by and fulfill all terms and

conditions referred to above and in default hereof to forfeit and pay to the owner or its

successors or its authorized nominees, such sum of money as is stipulated in the conditions

contained in General Tender Notice and other documents.

4) I/We hereby pay/submit the earnest money of Rs. 32,000/- (Rupees Thirty Two

thousand Only)in the form of Demand draft in favor of Municipal Commissioner,

Vadodara Municipal Corporation , Payable at Vadodara from Nationalized Bank.

5) If I/We fail to commence the work specified in the Memorandum in Para (3) above or if

I/We fail to deposit the amount of security deposit specified in the Memorandum in (3)

above, I/We agree that the said owner or its successors, without prejudice to any other

right or remedy, be at liberty to forfeit the said earnest money in full. Otherwise, the said

earnest money shall be retained by owner towards the security deposit specified in Para

(3) above. The owner shall also be at liberty to cancel the tender, if I/We fail to pay

security deposit as aforesaid or to execute and agreement or to start work as stipulated in

the Tender documents.

I/We enclose herewith evidence of my/our experience to work of similar nature and

magnitude carried out by me/us.

Date: Signature of Tenderer(s) with the seal of the firm.

DEFFINITION OF TERMS

In the contract documents as are in defined where the context so admits the following words

& expression will have the following meanings.

1. “The Owner”, means the Municipal Commissioner, Vadodara Municipal Corporation

having its registered office at Khanderao Market, Palace road, Vadodara, Gujarat state.

2. “The Tenderer”, means the manufacturer or its authorized dealer, firm or Company

whose tender has been accepted by the Owner and includes the Contractor’s legal

representative, his successor and permitted assigns.

3. The “Engineer-in-charge”, shall mean the person designated as such by the Owner and

shall include those who are expressly authorized by him to act. For and on his behalf for

operation of this contract. The engineer in charge for this contract shall be Executive

Engineer, (Mech.)

4. “The work”, shall mean the work of various item/s mentioned in accordance with the

contract or part thereof as the case may be and shall include all extra additional, altered

substituted works as required for purpose of the contract.

5. “The AMC work”, shall mean the work of various item/s mentioned in accordance with

the contract or part thereof as the case may be and shall include all extra additional,

altered substituted works as required for purpose of the contract

6. “Contract Documents”, means collectively the Tender documents Designs, Drawings,

Specifications agreed variation subsequent correspondence done, such other

documents constituting the Tender and acceptance thereof.

7. “The Contract”, shall means the agreement between the Owner and the contractor for

the execution of the work including therein all contact documents.

8. “The Specification”, shall means the various technical specifications attached and

referred to in the tender documents/ it shall also include the latest edition of relevant

Indian Standard Specification published before entering into contract. Further in

absence of any specific reference in IS the Standards and specifications of any other

country may be followed.

9. The “Tender”, means the tender submitted by the Bidder for acceptance by the Owner.

10. The “Alteration Order”, means the order given in writing by the Engineer in charge to

effect additions to or deleting from the alterations in the works.

11. The “Period of Liability”, means the material supplied by the contractor and work shall

stand guarantee for the period of 12 months from date of erection and commissioning.

12. “Third Party Agency”, means the firm or the person as may be duly appointed by the

Owner to act as Third Party Agency for the purpose of the work covered in the contract.

13. “Inspector” means any person or persons nominated by the Owner to inspect Store or

Works under the agreement and shall include his duly authorized representative

appointed to act as the Inspector.

14. “Letter of Award” means the Owner’s letter conveying the award of Contract.

15. “The Contractor”, means the person or the persons firm or Company whose tender has

been accepted by the Owner and includes the Contractor’s legal representative his

successor and permitted assigns.

Signature of Tenderer(s) with the seal of the firm.

PRE-QUALIFICATION CRITERIA FOR THE TENDERER

1) Demand Draft in favor of Municipal Commissioner, Vadodara Municipal Corporation

only to be forwarded towards EMD.

2) Demand Draft in favor of Municipal Commissioner, Vadodara Municipal Corporation

only to be forwarded towards nonrefundable Tender Fee.

3) Forwarding letter along with conditions/clarifications, if any and necessary

a) Copies of original documents defining the constitution of legal & stable power of

attorney of the signatory of the tender to commit the Tender.

b) GST Registration certificate shall be submitted along with tender

c) The Bidder should be original manufacturer or their sole selling agents / authorized

distributers / dealers or authorized dealer/channel partner with specific

d) Tender must be accompanied by an Earnest money deposit of Rs. 32,000/- (Rupees

Thirty Two thousand only) in the form of Demand Draft of any Nationalized Bank in

favour of the ‘Municipal Commissioner’, Vadodara.

e) Valid Solvency Certificate of Rs. 5,00,000/- shall be attached along with tender

f) The bidder should be a Manufacturer/Dealer/Contractor with specific authorization

letter of manufacturer of fully electronic load cell base pit less weighbridge & in the

business with them from since last Three years.

g) Bidder should have executed not less than 03 jobs of fully electronic load cell base

pit less weighbridge during last three years. Documentary proof should be given

with the tender. Bidder must submit 01 performance certificate of Fully electronic

load cell base pit less weighbridge installations from Municipal Corporation/Central

Gov. / State Gov./PSU/ PWD/ M.E.S. / Semi Govt. /Reputed private organization OR

Bidder should have executed Comp. Maintenance contract of fully electronic load

cell base pit less weighbridge during last three years. Documentary proof should be

given with the tender. Bidder must submit 01 performance certificate of Fully

electronic load cell base pit less weighbridge installations from Municipal

Corporation/Central Gov. / State Gov./PSU/ PWD/ M.E.S. / Semi Govt. /Reputed

private organization.

h) Bidder shall have average annual financial turnover during the last three years,

ending 31st March of the previous financial year, should be at least 30% of the

estimated cost.

i) Tenderer should have carried out single similar nature job works during last

years ending last day of month previous to the one in which applications are

invited should be either of the following:-

 Three similar completed works costing not less than the amount equal to 40% of

the estimated cost (Rs.6.34 lac).

 Two similar completed works costing not less than the amount equal to 50% of

the estimated cost (Rs.7.92 lac).

 One similar completed works costing not less than the amount equal to 80% of

the estimated cost (Rs.12.68 lac).

Similar work means “SITC of Fully electronic load cell base pit less weighbridge in

Municipal Corporation, Central / State / PSU / PWD / M.E.S. / Semi Govt.” Copies of

work order and completion certificate from the concerned organization in the name

of tenderer shall be submitted.

 Organization setup.

 Detailed technical literature/catalogue shall be submitted along with the

 GST Registration.

 Last Three years turn over duly attested by C.A.

 List of recent jobs carried out

 Not Black list in any Govt./Semi.Govt organization on Rs.300/- Govt. Stamp

 Last Three years IT returns only acknowledgement copy

 Valid Authorization letter from Manufacturer with support 10-years for spares.

4) Tender with technical bid and general specifications and drawings (Technical Bid

issued), catalogues/literature of equipment being offered.

5) The contractor should have not been debarred from any Central/ State Govt.

Department/ Agency. I.e. Contractor should not be under debarment at the time of

submission of bid.

6) Necessary documents of the Fully electronic load cell base pit less weighbridge

manufacturer should be submitted are mentioned as below:

 The Fully electronic load cell base pit less weighbridge manufacturer should be

in the business of fully electronic load cell base pit less weighbridge for at least

last 3 years. Copies of order to be submitted as a proof for the same.

 The Manufacturer should be ISO 9001:2015 certified company. Certificate to be

enclosed with the bid.

Signature of Tenderer(s) with the seal of

GENERAL INFORMATION OF TENDERER

A. In case of individual

(i) Name of Business

(ii) Whether his business is registered

(iii) Data of Commencement of Business

(iv) Whether he pays Income Tax per year.

B. In case of Partnership

(i) Name of Partners

(ii) Whether the partnership is registered

(iii) Data of establishment of firm

(iv) If each of the partner of the firm pays Income tax over per year and if not

which of them pays the same.

C. In case of Limited liability company or company limited by Guarantees.

(i) Amount of paid up capital

(ii) Name of the Directors

(iii) Date of Registration of Company

(iv) Copies of the last two year’s balance sheets of the company.

Signature of Tenderer(s) with the seal of the firm.

DECLARATION REGARDING TENDERER’S WORK OF

COMPARABLE NATURE

I/We hereby declare that I/We have carried out successful works of this magnitude and

similar nature (Providing & Erecting Passenger Elevator/Lift) work, the work set out in

this Tender and have adequate organization, experienced personnel and suitable

equipment to handle this type and magnitude of work

Signature of Tenderer(s) with the seal of the firm.

For SITC work of Weighbridge

1. Supply, Installation, Testing & Commissioning of Fully electronic 6-Nos load cell base pit

less weighbridge as per attached Technical Specification.

2. After Testing & Commissioning of Weighbridge, successful contractor have to maintain

said Weighbridge as 3-years AMC basis.

3. Testing of materials at manufacturer’s works according to relevant IS/tender

4. As per VMC required materials shall be delivered to site after third party Corporation

will appoint Third Party agency for inspection of materials.

5. Inspection and without any damage during transportation and handling.

6. Material shall be dispatched for Vadodara on account of tenderer in the store or at site

within the Municipal Limit as per instruction of Engineer In charged.

For Comprehensive AMC work of Weighbridge

1. The AMC period of Weighbridge commence from the date of issuance of Final

commissioning Weighbridge

2. The Maintaining the Weighbridge to keep the Weighbridge in proper safe operating

condition by regular and systematically examining, adjusting, lubricating all parts,

components including warrant repairs or replacement of genuine spares.

3. The Weighbridge should function satisfactorily for the entire AMC period of contract .

4. The scope of work includes all Minor & Major Repair & Servicing of Weighbridge.

5. Checking, lubricating, servicing and testing of all components which should be done

minimum once in a month for Weighbridge. During emergency, VMC In charge can call the

service of repairing crews any time of the month during regular working hours and it will

be obligatory on the part of the Agency to be responded within 24 hours after registration

/ intimation of call.

6. Contractor has to maintain Weighbridge in proper working conditions during AMC

7. The contractor has to arrange for Maintenance of Weighbridge on Sunday/Holiday when

required by VMC.

8. At the end of AMC contract period, Tenderer has to hand over the Weighbridge in

satisfactory working conditions acceptable to the Municipal Commissioner and or his

Authorized Representative of VMC. Otherwise penalty will be imposed by VMC at the

discretion of Municipal Commissioner and shall be binding to the contractor.

Penalty for O & M work of Weighbridge:

a) If you fail to recruit/deploy the Employee/s as per tender conditions during the contract

period the penalty of Rs.500/- per day from monthly bill.

b) If you fail to work within stipulated time given by the Department In-charge, the penalty

will be charged as per proportional approved rate.

c) If contractor fail to provide repair service for the whole day penalty will be imposed Rs.

1000/-per day from monthly bill.

In case of damage of Weighbridge due to Accident, the actual amount of damage shall be

recovered from the Contractor.

Signature of Tenderer(s) with the seal of the firm.

GENERAL INFORMATION OF TENDER

Tenderer shall require submitting Price bid of this tender through (n) procure website

only. Tenderer are required to get register with (n) procure to participate in the tender.

Without registration with (n) procure Tenderer will not be able to participate in this

Technical bid shall be submitted in the form of hard copy & online as mentioned earlier.

Price bid is required to be submitted online by using (n) procure website only, in the

prescribed format.

The tenders as submitted shall consist of the following documents.

i) Complete set of Tender documents as sold / downloaded duly filled in and signed by

the Tenderer and as prescribed in various clauses of the tender documents.

ii) Demand draft of tender fee amounting Rs. 2,000/- (Rupees Two thousands only) in

case of Tender documents downloaded from website.

iii) Earnest Money Deposit amounting Rs. 32,000/- (Rupees Thirty Two thousand Only)

and in the manner specified in clause (6.8) hereof.

iv) Power of Attorney or a True copy thereof duly attested by a Gazette Officer in case an

authorized representative has signed the tender, as required in 6-5 clause hereof.

v) Acknowledgement of IT Return for last three years, duly attested.

vi) The full name and address of the Tenderer shall be written on the bottom left hand

corner of the sealed cover.

vii) Other documents mentioned in P.Q.- chapter-II

6.2 ALL PAGES TO BE INITIALED

All signature in Tender documents shall be dated as well as all pages of all sections of

Tender documents shall be initialed at the lower right hand corner or signed wherever

required in the Tender papers by the Tenderer or by person holding power of attorney

authorizing him to sign on behalf of the Tenderer before submission of Tender.

6.3 RATES TO BE QUOTED

The Tenderer shall quote the rates on (n) procure website only. Tenderer shall require

submitting Price bid of this tender through (n) procure website only. Tenderer are

required to get register with (n) procure to participate in the tender. Without (n) procure

registration, Tenderer will not be able to participate in this tender.

6.4 CORRECTIONS AND ERASURES

All Corrections and Alterations in the entire of Tender papers will be signed in fully by the

Tenderer with date. Over writings is not permissible.

6.5 SIGNATURE OF TENDERER

The Tender shall contain the name, residence and place of business of person or persons

making the Tender and shall be signed by the Tenderer with his usual signature.

Partnership firms shall furnish the full names of all the partners in the Tender. It should

be signed in the Partnership’s name by all partners or, by duly authorized representative

followed by the name and designation of the person signing Tender by a Corporation shall

be signed by an authorized representative and a Power of Attorney in that behalf shall

accompany, the Tender copy of the constitution of the firm with names of all partners

shall be furnished When a Tenderer signs a tender in a language other than English, the

total amount tendered should in addition, be written in the same language, the signature

total amount tendered should in addition, be written in the same language, the signature

should be attested by the least one witness.

Witness and sureties shall be persons of status and property and their names, Occupation

and Address shall be stated below their signature.

6.7 TRANSFER OF TENDER DOCUMENTS

Transfers of Tender documents are not permissible.

6.8 EARNEST MONEY DEPOSIT

The Tenderer must pay earnest money as given in the notice inviting Tenders and attach

the official receipt, if paid in cash with the technical bid of Tender.

The earnest money can be paid Nationalized Bank’s Demand draft in favor of Municipal

Commissioner; Vadodara EMD shall be attached with Technical Bid.

Note: No interest shall be paid on the earnest money deposit. The earnest money of the

unsuccessful Tenderer will be refunded within reasonable period without any interest.

6.9 SECURITY DEPOSIT

The person/persons whose tender is accepted (herein after called the contractor) shall

pay 3% Security Deposit of the order value within 15 days from the date of receipt of the

order in the form of Cash/D.D. of any Nationalized Bank in favor of Municipal

commissioner, Vadodara Municipal Corporation. It will be released after completion of the

work / project.

Tenders submitted by Tenderer shall remain valid for acceptance for a period of 180 days

from the date of opening of the Price bid. The Tenderer shall not be entitled during the

said period of 180 days, without the consent of writing of the owner to revoke or cancel

his tender or to vary the tender given or any terms thereof. In case of tenderer revoking or

cancelling his tender or vary any term in regard to thereof without the consent of owner

in writing, the owner shall forfeit earnest money paid by him along with the tender.

Addenda to the tender document may be issued prior to the date of opening of tenders to

clarify documents or to reflect modifications in the design or contract terms on (n)

procure website.

Tenderer shall have to download each addendum uploaded by the VMC from (n) procure

Each recipient will regain one copy of each addendum for submission along with his

tender. All addendum issued by the VMC shall become part of tender documents.

6.12 RIGHT OF OWNER TO ACCEPT OR REJECT TENDER

The acceptance of Tender will rest with the owner. The owner however, does not bind

itself to accept the lowest tender and reserves to itself the authority to reject any or all the

tenders received without assigning any reasons whatsoever. The whole work may be split

up between two or more contractors or accepted in part and not entirely, if considered

Tender in which any of the particulars and prescribed information are missing or are

incomplete in any respect and / or the prescribed conditions are not fulfilled are liable to

Canvassing in connection with tender is strictly prohibited and tenders submitted by the

Tenderer, who resort to canvassing, will be liable to rejection.

Tender containing uncalled remarks or any additional conditions are liable to be rejected.

6.13 TIME SCHEDULE

The time period of work completion is 2 months from the date of issue of work orde

The successful Tenderer shall be required to execute an agreement within 15 days from

the date of acceptance of tender. In the event of failure on the part of the successful

Tenderer to sign the agreement within above stipulated period, the earnest money or his

initial Security deposit will be forfeited and the acceptance of the tender shall be

considered as cancelled. The successful tender shall be considered as cancelled. The

successful Tenderer will be required to sign the Contract Agreement on Rs. 100/- Gujarat

Government Stamp paper.

6.15 PAYMENT TERMS, INTERMEDIATE CERTIFICATE [RUNNING ACCOUNT] TO

BE REGARDED AS ADVANCES

No advances or payments shall be made for any Supply work.

For SITC Final bill shall be submitted by the contractor will be pay by VMC within 45 days

of the date fixed for the completion of the work of Commissioning of Fully electronic 6-

Nos load cell base pit less weighbridge;

For Annual Maintenance Contract Quarterly or Half Yearly Bill should be submitted by the

Contractor will be pay by VMC within 45 days of the date of invoice submitted.

The items which are not part of this tender and required to be execute on site as per site

situation, will be paid as per SOR or Rate Approved in VMC and it is bound to the

contractor items.

Seal and Signature of the contractor

GENERAL CONDITIONS OF TENDER

7.1 IN CASE OF ANY DISPUTES

Except where otherwise specified in the contract and subject to the powers

delegated to him by Corporation under the Bombay provincial Municipal

corporation Act, 1949 rules then in force, the decision of the Executive Engineer of

the Corporation for the time being shall be final, conclusive and binding on all

parties to the contract upon all questions relating to the meaning of the

specifications, designs, drawings and instructions herein before mentioned and as

to the quality of workmanship, or materials on the work, or as to many other

questions, claim, right, matter or thing whatsoever. If any way arising out of, or

relating to the contract, designs, drawings, specifications estimates, instructions

order, or these conditions, or otherwise concerning the works, of the execution or

failure to execute the same, whether arising during the progress of the work, or

after completion or abandonment thereof.

7.2 TIME SCHEDULE OF WORK

The time period of work completion is 2 months from the date of issue of work

7.3 EXTENSION OF TIME

If the contractor shall desire an extension of the time from completion of the work

on the grounds of his having been unavoidably hindered in its execution or on any

other grounds. He shall apply in writing to the Engineer-in charge within three

working days of the date at the hindrance on account of which he desires such

extension as aforesaid, and the Engineer-in-charge shall, if in his opinion (which

shall not be final) reasonable grounds have been shown therefore recommended,

such extension of time as may, in his opinion be necessary or proper to the

competent authority.

7.4 TECHNICAL SPECIFICATION

1) Contractor shall have to submit all detailed technical specifications and drawings

and QAP if any to the corporation for the approval before the supply.

2) Corporation may appoint Third Party agency for inspection of materials.

7.5 INTERPRETATION OF CONTRACT DOCUMENT

The provisions of the General conditions of contract shall prevail over those of any

other documents forming part of contract, Several document forming the contract

are to be taken as mutually explanatory, should there be any discrepancy,

inconsistency, error or omissions in the contract or any of them, the matter may be

referred to Engineer in charge. Vadodara Municipal Corporation who shall give his

decision and issue to the contractor instructions directing in what manner the work

is to be made. The decision of Engineer-in-charge shall be final and conclusive and

the contractor shall supply the material in accordance with his decision.

7.6 SINGULAR AND PLURAL

In these contract documents unless otherwise stated specification, the singular shall

include the plural and vice versa wherever the context so requires.

7.7 COMPLIANCE OF LAWS ETC

The contractor shall respect and comply with all Nation, State and Local laws

affecting the works under this contract and shall bear the cost of may claim or

damage or loss due to violation or all such laws, ordinances etc.

7.8 COMPENSATION FOR DELAY AND PENALTY

The time allowed for carrying out the work as entered in the tender shall be strictly

observed by the contractor and shall be reckoned from the date of which the order

to commence work is given to the contractor. The work shall throughout the

stipulated period of the contract be proceeded with, with all due diligence (time

being deemed to be of the essence of the contract on the part of the contract) and

the contractor shall pay as compensation and or penalty for delay. Further

contractor shall to ensure good progress during the execution of the work. The

work shall be completed stage wise as per the schedule given at the time of tender

submission before award of the job to contractor, and which will form the part of

the contract, failing which intermediate compensation shall be levied. In case

contractor have not submitted it is confirmation the schedule of work progress, on

part of contractor follow the schedule of work decided by VMC.

In the event of the contractor failing to comply with these conditions of Contract is

liable to be terminated at any stage and / or an amount equal to one half (0.5)

percent of contract amount of whole work over stipulated time limit shall be levied

as a penalty for every week that the delay or penalty provided always that the total

amount of compensation to be paid under the provision of this clause shall not

exceed 10% of the contract value of the work. The decision of Executive Engineer

will be final for all such delay compensation.

7.9 RIGHT OF THE OWNER TO FORFEIT SECURITY DEPOSIT

In any case in which under any clause of this contract, the contractor shall have

rendered himself liable to pay compensation amounting to the whole of his Security

Deposit (Whether paid in one sum or deducted by installment) or in the case of

abandonment of the work owing to serious illness or death of the contractor or any

other cause, the Executive Engineer, on behalf of VMC shall have power to adopt any

of the following courses as man, deemed best suited to the interest of VMC

 To rescinded the contract (of which recession notice in writing to the contractor

under the hand of the executive shall be conclusive evidence) and in that case,

the Security deposit of the contractor shall stand forfeited and be absolutely at

the disposal of the VMC.

 To employ labour, paid by the VMC and to supply materials to carry out the

work, or any part of the works, debiting the contractor with the cost of the

labour and price of materials as to the correctness of which cost and price the

certificate of the Executive Engineer shall be final and conclusive against

Contractor and crediting him with the value of the work done, in all respect in

the manner and at the same rate as if it had been carried out by the contractor

under the terms of this contract and in that case the certificates of the Executive.

Engineer as to the value of the work done shall be final and conclusive against

the contractor.

 To order that the work of the contractor be measured up and to take such part

thereof as shall be unexecuted out of his hands, and to give it to another

contractor to complete, in which case, any expenses which may be incurred in

excess of the sum which would have been executed by him (as to the amount of

which expenses the certificate in writing of the Executive Engineer be final and

conclusive) shall be borne and paid by the original contractor and shall be

deducted from any money due to him by the VMC under the contractor or

otherwise or from his security deposit or the proceeds of sale thereof, of a

sufficient part thereof. In the event of any of the above courses being adopted by

the Executive Engineer the contractor shall have no claim to Compensation for

any loss sustained by him by reason of his having Purchased, or prepared any

materials, or entered into any engagements, or Made any advances on account of

or with a view to execution of the work or The performance of the contract.

 And in case of the contract shall be rescinded under the provision aforesaid, the

contractor shall not be entitled to recover or be paid any sum, for any work

therefore actually performed by him under this contract unless and until the

Executive Engineer shall have certified in writing the performance of such work

and the amount payable to him in respect thereof and he shall only be entitled to

be paid the amount so certified.

 Whenever any claim against the contractor for the payment of a sum of money

arises out of / under the contract, the owner shall be entitled to recover such

sum by appropriating in part or whole the security deposit of the contractor. In

the event of the security being insufficient or if security has been taken from the

contractor than the balance or the total sum recoverable, as the case may be

shall be deducted from any sum then due to which at any time thereafter may

become due to the contractor under this or any other contract with the owner

and should this sum be not sufficient to cover the recoverable amount the

contractor shall pay to the Owner on demand the balance remaining due.

7.10 ACTION WHEN THE PROGRESS OF ANY PARTICULAR PORTION OF THE

WORK IS UNSATISFACTORY

If the progress of any particular portion of the work is unsatisfactory the Executive

Engineer / Executive Engineer shall, notwithstanding that the general progress of

the work is satisfactory in accordance with 7.8, be entitled to take action under

after giving the contractor 10 days’ notice in writing and the contractor shall have

no claim for compensation for any loss sustained by him owing to such action

7.11 ACTION WHERE NO SPECIFICATION ISSUED

In case of any class of work for which there is no such specification supplied by the

owner as mentioned in Tender document such work shall be carried out in

accordance with Indian Standard Specifications and if the Indian Standard

Specification do not cover the same the work should be carried as per standard

Engineering practice subject to the approval of the Engineer-in-charge.

7.12 ABNORMAL RATES

The contractor is expected to quote for each item after careful analysis of cost

involved from the performance of complete item considering all specifications and

conditions of contract. This will avoid loss or profit or gain in case of curtailment or

change of specification for any item owner reserve the right to reject tender if

abnormality in quoted rates will be found, analysis for such rate to be furnished the

Tenderer on demand.

7.13 PERIOD OF LIABILITY & GUARANTEE

The Contractor shall be liable for an AMC period of Three year after the date of issue

of the certificate of completion of work issued by the Executive Engineer (Mech.).

This period shall be deemed as guarantee period during which, the contractor shall

be responsible for rectifying any defects that may develop in his workmanship &

materials (against manufacturing defect) within the time specified by the Owner. If

contractor fails to rectify that defect, owner reserves the right to complete that job

at the risk and cost of the contractor and such cost will be adjusted against the

security deposit, The contractor shall be liable during guarantee period of one year

to rectify any defects that may develop after erection of supplied materials at the

risk and cost of the contractor.

7.14 SETTLEMENT OF DISPUTES BY ARBITRATION

Any dispute or differences that may arise between the Engineer-in-charge on one

hand and the contractor on the other hand regarding the contract, meaning of effect

of contract documents, design drawings, specification, estimates, rates of schedule

of item of otherwise, quality of materials, workmanship employed during the

execution, failure the execute the instructions of Engineer-in-charge relating to the

works, etc. shall be referred to the arbitration for decision. The venue of the

arbitration shall be the place where the contract agreement signed Arbitration

proceeding will be initiated on receipt of written notice from the contractor

addressed to any matter wherein he intends to go in for arbitration. The arbitration

proceeding will be conducted and settled in accordance with the rules of arbitration

of the Indian Council Arbitration and the award made in pursuance thereof shall be

binding on both parties.

7.15 INSUREANCE IN RESPECT OF DAMAGE TO PERSONS AND PROPERTY

The Contractor shall be responsible for all injury to persons, animals or things and

for all structural and decorative damage to the property, which may arise, from the

operation or negligence of contractor or of any nominated Sub-contractor’s

employees whether such injury or damage arise from carelessness. Accident or any

other cause whatever in any way connected with the carrying out of this contract.

This clause shall be held to include, INTER ALIA, any damage to building whether

immediately adjacent or otherwise, and any damage to roads, streets, foot-paths,

bridges or ways as well as damage caused to the buildings and works forming the

subject of this contract by frost or other inclemency of weather.

The contractor shall indemnify the Owner and hold him harmless in respect of all

and expenses arising from any such injury or damage to person or property

aforesaid and also in respect of any claim made in respect of injury or damage under

any Acts of Government or otherwise and also in respect of any Award of

compensation or damages consequent upon such claim. The Contractor shall

reinstate all damage of every sort mentioned in this clause so as to deliver up the

whole of the contract works completed. And perfect in every respect and so as to

make good or otherwise satisfy all claims for damage to the property of third

The Contractor shall indemnify the Owner against all clams which may made

against the Owner by any member of the public or other third party in respect of

anything which may arise in respect of the works or in consequence thereof and

shall at his own expenses arrange to effect and maintain, until actual handing, over

works to the Corporation with an approved office a Policy of insurance in the Joint

names of the Owner and the Contractor against such risks from time to time during

the currency of this Contract. The contractor shall similarly indemnify the owner

against all claims which may be upon the owner whether under the Workmen’s

Compensation Act or any other Stature in force during the currency of this contract

or at common law in respect of any employee effect & maintain until the actual

handling over of the central lighting work with an approved office of policy of

Insurance in the joint names of the Owner & the contractor against such risks from

time to time during the currency of the contract.

The contractor shall be responsible for anything which may be excluded from the

insurance Policies above referred to & also for all the other damages to any

property arising out & incidental of the negligence or defective carrying out of this

contract. He shall also indemnify the Owner in respect of any costs charges or

expenses arising out of any claim or proceedings & also in respect of any Award of

compensation of damage arising there from.

The Owner shall be at liberty & is hereby empowered to deduct the amount of any

damage, compensation, costs charges & expenses arising or occurring from or in

respect of any such claim or damage from any sum due or to become due to the

7.16 FORCE MAJURE CLASUE

Should the failure or delay in execution contract arise from the flood, restrain,

imposed by the Government Act of Legislature or other authority, stoppage, delay or

hindrance in the supply of raw materials fuel explosion, accident, riot or any other

inevitable or unforeseen conditions beyond the control directly or indirectly

interfering with the work which may be reasonableground for granting the

stoppage, the contractor shall be allowed such stoppage upon such application

being made by the contractor. The contractor shall not be allowed to claim for any

compensation for loss or damage that would be suffered to him directly or

indirectly on this account.

7.17 FINAL CERTIFICATE

On completion of the work the contractor shall be furnished with a certificate by the

Executive Engineer (Mech.) of such completion but no such certificate shall be given

or considered to be complete until the contractor shall have removed from the

premises on which the work shall have been executed all scaffolding, surplus

materials and rubbish and shall have cleaned off the dirt from site or any rubies or

such other parts, etc.

7.18 BILLS TO BE ON PRESCRIBED FORM

The contractor shall submit all bills in typed triplicate on the prescribed forms to. /

Engineer in charge. The charges to be made in the bills shall always be entered at

the rates specified in the tender or in the case of any extra work ordered in

pursuance of these conditions, and not mentioned or provided for in the tender, at

the rates herein after proved for such work.

7.19 WORKS TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS,

DRAWINGS, ORDERS, ETC.

The contract shall execute the whole and every part of the work in the most

substantial and workman like manner, and both as regards materials and in every

other respect in strict accordance with the specifications. The contractor shall also

confirm exactly full and faithfully to the designs, and instructions in writing relating

to work signed by the Executive Engineer/ And lodge in his office and to which the

contractor shall be entitled to have access for the purpose of inspection of such

office or on the site of the work during the office hours and the contractors shall if

he so requires, be entitled at his own expenses to make or cause to be made copies

of the specifications and of all such designs, drawings or instruction aforesaid.

7.20 WORKS NOT TO BE SUBLET

The contractor shall not be assigned or Sublette the work without approval of the

Executive Engineer and if the contractor shall assign or sublet his contract or

attempt to do so or become insolvent or commence any proceedings to the

adjudicated an insolvent or make any compensation with his creditors or attempt to

do so, the VMC may by notice in writing, rescind the contract. Also if any bribe,

gratuity, gift, loan, prerequisite reward or advantage pecuniary or otherwise shall

either directly or indirectly be given, promised or offered by the contractor or any

of his servants or agents to any public officer or person in the employment of or

authorized by the VMC/ in any way relating to his office or employment, if any such

officer or person shall become in any directly or indirectly interested in the

contract, the VMC may, by notice in writing rescind the contract.

In the event of a contract being rescinded, the Security Deposit of the contractor

shall thereupon stand forfeited and be absolutely at, the disposal of the VMC/ and

the same consequence shall ensure as if the contract had been rescinded under

clause 3 hereof and in addition the contractor shall not be entitled to recover or be

paid for any work therefore actually performed under the contract.

7.21 EXECUTION OF WORKS

All works to be executed under the direction and subject to the approval in all

respect of Executive Engineer/ the for the time being, who shall be entitled to direct

at what point or points and in what manner they are to be commenced and from

time to time carried on.

7.22 DECISION OF THE VMC TO BE FINAL

Except where otherwise specified in the contract and subject to the powers

delegated to the Executive Engineer/, the decision of the Executive Engineer for the

time being shall be final conclusive and binding on all parties to the contract upon

all question relating to the meaning of the specifications, designs, drawings and

instruction herein before mentioned and as to the quality of workmanship or

material used on the work or as to any other question, claim, right, matter or thing

whatsoever, in anyway arising out of or relating to the contract designs, drawings,

specifications estimates, instructions, orders or these conditions or otherwise

concerning the works or the execution of failure to execute the same, whether

arising during the progress of the work or after completion of abandonment thereof.

7.23 WORK ON SUNDAY

No work shall be done on Sunday or on declared Public Holiday without permission

of Executive Engineer.

7.24 LUMPSUM IN TENDER

When the estimate on which a tender is made includes lump sums in respect of

parts of the work, the contractor shall be entitled to payment in respect of the items

of work involved or the part of the work in question is not in the opinion of the

Executive Engineer capable of measurement, the Executive Engineer at his

discretion pay the lump sum amount entered in the contract and the certificate in

writing of the Executive Engineer/ shall be final and conclusive against the contract

with regard to any sum or sums payable to him under the provisions of this clause.

7.25 ACTION WHERE NO SPECIFICATIONS ARE AVAILABLE

In the case of work for which there is no such specification, work shall be carried

out in accordance with the P.W.D. or I.S.I. specifications and in the event of there

being no P.W.D. or I.S.I. specifications the work shall be carried out in all respects in

accordance with the instructions and requirements of Executive Engineer/.

7.26 DEFINITION OF WORK

The expressions “Work” or “Works” whenever used in these conditions shall unless,

there be something in the subject or context repugnant to such construction be

constructed to mean the work or the works contracted to the executed under or by

virtue of the contract, where temporary or permanent and whether original altered

substituted or additions.

7.27 QUERRY FEES AND ROYALTIES, ETC.

All query fee, royalties, any taxes, VMC charges and ground rent for stacking

materials, if any should be paid by the contractor

7.28 IMPLEMANTATION OF PROVIDENT FUND ACT & LABOUR ACT:

It is to be noted that the subject contract would be awarded only to those contractor

that have fulfilled having P.F. Registration Number allotted to them RPFC, The

agency to submit Certificate, Possessing License under Contract labour Act

7.29 JURISDICTION

The Contract shall be governed and be constituted according to laws in India. The

Contractor will submit to the jurisdiction of the courts situated at Vadodara for the

purpose of disputes, actions, and proceedings arising out the contract and the courts

at Site location only will have the jurisdiction to hear and decide such disputes,

actions, and proceedings.

7.30 CONTRACTOR REMAINS LIABLE TO PAY COMPENSATION, IF ACTION NOT

TAKEN UNDER 7.9 POWER TO TAKE POSSESSION OF OR REQUIRE OF OR SELL

CONTRACTOR PLANT AND MATERIAL

In any case in which any of powers conferred upon the Executive Engineer by

and 7.10 hereof shall have become exercisable and the same not have been

exercised, the no exercise thereof and such powers shall not constitute a waiver of

any of the conditions thereof and such powers shall not withstanding be exercisable

in any future case of default by the contractor for which by any clause or clauses

thereof he is declared liable to pay compensation amounting to the whole of his

security deposit and the liability of the contractor for past and future compensation

shall remain unaffected.

In the event of the Executive Engineer taking action under sub clause (a) or (c) of

Clause 3, he may, if he so desires, take possessions of all or any tools, plant,

materials and stores in upon the works or the site thereof of belonging to the

contractor or procured by him and intended to be used for the execution of the

work or any part thereof paying or allowing for the same in the account of the

contract rates or in the case of contract rates not beings applicable at current

market rates, to be certified by the Executive Engineer whose certificates thereof

shall be final. In the alternative the Executive Engineer may be notice in writing to

the contractor of his works foreman or other authorized agent require him to

remove such tools plants, materials or stores from his premises within a time to be

specified in such notice and in the event of the contractor failing to comply with any

such requisition, the Executive Engineer may remove them at the contractor’s

expense or sell them by auction or private sale at the risk and cost of the contractor

in all respect, and the certificate of the Executive Engineer as to the expense of any

such removal, and the amount of the proceeds and expenses of any such sale shall

be final and conclusive against the contractor.

7.31 ALTERATIONS IN SPECIFICATIONS AND DESIGNS NOT TO BE INVALIDATE

CONTRACTS. RATES FOR WORKS NOT ENTERED OR SCHEDULE RATE.

The Executive Engineer shall have power to make any alteration in or addition to

the original specifications, drawings and instructions that may appear to him to be

necessary or advisable during the progress of the work and the contractor shall be

bound to carry out the work in accordance with any instruction in this connection

which may be given to him in writing signed by the Executive Engineer/Executive

Engineer/ and such alteration shall not invalidate contract. Any additional work

which the contractor may be directed to do in the manner above specified as part of

the work shall be carried out by the contractor on the same conditions in all respect

on which he agreed to do the main work, and at the same rates as are specified in

the tender for the main work. And if the additional and altered in the tender for the

work, and if the additional and altered work includes any class of works for which

no rate is specified in this contract, then such class of works shall be carried out at

the rates entered in the PWD SOR rates or at the calculated rates/approved rates

whichever are lower. If the additional or altered work for which no rate is entered

in the Schedule of Rates in ordered to be carried out before the rates are agreed

upon then contractors, within seven days of the date of receipt by him of the order

to carry out the work, shall have to inform the Executive Engineer/ Consultant of

the rate which he is intention to charge for such class of work, and to arrange to

carry out in such manner as he may consider advisable provided always that if the

contractor shall commence work or incurred any expenditure in regard there to

before the rates shall have been determined as lastly here in before mentioned then

in such cases, he shall only be entitled to be paid in respect of the work carried out

or expenditure incurred by him prior to such date of the determination of the rate

as aforesaid according to such rates as shall be fixed by Executive Engineer /.

In the event of a dispute, the decision of the Executive Engineer will be final. Where

however, the work is to be executed according the designs, drawings and

specifications recommended by the contractor and accepted by VMC/ , the

alteration above referred shall be within the scope of such design, drawings and

specifications appended to the tender. The time limit for completion of works shall

be extended in the proportion that the increase in cost occasioned by alterations or

additions bears to the cost of the original contract work, and the certificate of the

Executive Engineer as such proportion shall be conclusive.

7.32 NO COMPENSATION FOR ALTERATION OR RESTRICTION OF WORK.

If at any time after execution of the contract documents, the Executive Engineer/

Executive Engineer shall, for any reason what so ever, require the whole or any part

of the work, as specified in the tender, to be stopped for any period or shall not

require the whole or part of the work to be carried out at all or to be carried out by

the contractor, he shall give notice in writing of the fact to the contractor, who shall

there upon suspend or stop the work totally or partially, as the case may be. In any

such case, except as provided here under, the contractor shall have no claim to any

payment or compensation what so ever on account of any profit or advantage which

he might have derived from the execution of the work in full but which he did not so

derive in consequence of the full amount of the work not having been carried out, or

on account of any loss that he may be put on account of materials purchased or

agreed to be purchased, or for unemployment of labour recruited by him. He shall

not have also any claim for compensation by reason of any alteration having been

made in the original specifications, drawings, designs and instructions which may

involve any curtailment of the work as originally contemplated. Where however,

materials have already been purchased or agreed to be purchased by the contractor

before receipt by him of the said notice, the contractor shall be paid for such

materials at the rates determined by the Executive Engineer they are not in excess

of requirements and are of approved quality and / or shall be compensated for the

loss if any, that he may be put to, in respect of materials agreed to be purchased by

him, the amount of such compensation to be determined by the Executive Engineer

whose decision shall be final. If the contractor suffers any loss on account of his

having to pay labour charges during the period during which the stoppage of work

has been ordered under this clause, the contractor shall, on application be entitled

to any compensation on account of labour charge as the Executive Engineer whose

decision shall be final may consider reasonable. Provided that the contractor shall

not be entitled to any compensation on account of labour charges if, in the opinion

Executive Engineer, the labour could have been employed by the contractor

elsewhere for the whole or part of the period during which the stoppage of the work

has been ordered as aforesaid.

7.33 NO CLAIM TO COMPENSATION ON ACCOUNT OF LOSS DUE TO DELAY IN

PROCUREMENT OF MATERIAL FROM MARKET.

The contractor shall not be entitled to claim any compensation from the VMC for the

loss suffered by him on account of delay in the procurement of material from

market by contractor where such delay is caused by

1.Force Majeure

3.Act of enemies of the State or any other reasonable cause beyond the control

7.34 ACTION AND COMPENSATION PAYABLE IN CASE OF BAD WORK

If at any time before the security deposit is refunded to the contractor, it shall

appear to the Executive Engineer/ Executive Engineer/ his subordinate in charge of

the work that any work has been executed with unsound, imperfect or unskilled

workmanship or with materials of inferior quality, or that any materials or articles

provided by him for the execution of the work are unsound or of a quality inferior to

that contracted for, or are otherwise not in accordance with the contract, it shall be

lawful for the Executive Engineer/Executive Engineer / to intimate this fact in

writing to the contractor and then notwithstanding the fact that the work materials

or articles complained of may have been inadvertently passed, certified and paid for

the contractor shall be bound forthwith to rectify or remove and reconstruct the

work so specified in whole of or in part as the case may require, or if he is required,

shall remove the material or articles so specified and provided other proper and

suitable materials or articles at his own charge and cost; and in the event of his

failing to do so within a period to be specified by The Executive Engineer/ Executive

Engineer/ in the written intimation aforesaid the contractor shall be liable to pay

compensation at the rate of one per cent on the amount of the contract sum for

every day not exceeding ten days, during which the failure so continues, and in the

event of any such failure as aforesaid the Executive Engineer/Executive Engineer/

may rectify or remove and re-execute the work or remove and replace the materials

or articles as complained of as the case may be at the risk and expense in all respect

of the contractor. If the Executive Engineers consider that any such inferior workor

materials as described above may be accepted or made use of, it shall be within his

discretion to accept the same at such reduced rates as he may fix here for.

7.35 WORKS TO BE OPEN FOR INSPECTION. CONTRACTOR OR REASONABLE AGENT

All works under or in course of execution in pursuance of the contract shall at all

times be open to the inspection and supervision of the Executive Engineer/

Executive Engineer / and his subordinates or agents appointed by VMC and the

contractor shall at all times during the usual working hours and at all other times at

which reasonable notice of the intention of the Executive Engineer/ Executive

Engineer / or his subordinate or agents appointed by VMC to visit the works shall

have been given to included. In the specification or other documents forming part of

the contract referred to in these conditions or not and which may be necessary for

the purpose of satisfying or complying with the requirements of the Executive

Engineer/ Executive Engineer / as to any matter on which under these conditions

he is entitled to be satisfied or which he is entitles require together with carriage,

therefore, to and for the work.

The contractor shall also supply without charge the requisite number of persons

with the means and materials necessary for the purpose of setting out works, and

counting, weighing and assisting in the measurement or examination at any time of

the work or materials, failing this the same may be provided by the Executive

Engineer/ at the expense of the contractor and the expense may be deducted from

any money due to the contractor under the contract or from his Security Deposit.

The contractor shall provide all necessary fencing and lights required to protect the

public from accident and shall also be bound to bear the expense of defense of every

suit, action or other legal proceedings, at law, that may be brought by any person for

injury sustained owing to neglect of the above precautions, and to pay any damages

and costs which may be awarded in any such suit, action or proceedings to any such

persons or which may be with the consent of the contractor be paid in

compromising any claim by any such person.

7.36 MEASURES FOR PREVENTION OF FIRE

The Contractors shall not set fire to any standing jungle, trees brushwood or grass

without a written permit from the Executive Engineer. When such permit is given

and also in all cases when destroying out of a dug up trees, brushwood, grass etc. by

fire, the contractor shall take necessary measures to prevent such fire spreading to

or otherwise damaging surrounding property.

7.37 LIABILITY OF CONTRACTOR FOR ANY DAMAGE DONE IN OR OUTSIDE WORK

Compensation for all damage done intentionally or unintentionally by contractor’s

Labour whether in or beyond the limits of the work site including any damages

caused by the spreading of Fire mentioned in clause 18 shall be estimated by the

Executive Engineer or such other officer as the VMC may appoint and the estimates

of the VMC shall be final and the contractor shall have to pay the amount of the

assessed compensation on demand failing which the same will be recovered from

the contractor as damages in the manner prescribed in clause 1 or deducted by the

Executive Engineer from any sums that may be due to or become due from the VMC

to the contractor under this contract or otherwise.

The contractor shall bear the expenses of defending any action or other legal

proceedings that may be brought by any person for injury sustained by him owing

to neglect of precautions to prevent the spread of Fire and shall be also pay any

damage and cost that may be the court in consequence. However in any case VMC

cannot be suit under any circumstances.

7.38 SAFETY CODE

Contractor shall adhere to safe practice and guard against hazardous unsafe

working condition and shall comply with central / State Government safety Rules.

Safety Regulations in respect of all Labour, directly or indirectly employed in the

work for the performance of Contractors part of this agreement, Contractor shall at

his own expense arrange to all safety provision as per safety code of Bureau of

Indian Standard, The Electricity Act, and such other acts as applicable. Suitable

scaffolding will be provided for workmen for all works that cannot be safely done

from the ground up to any height as required for working ,Scaffolding should be

strong enough to prevent any collapse/Accident .The contractor is responsible for

the stability of scaffolding.

7.39 QUANTUM OF WORK

A bill of approximate quantities for various items accompanies this Tender. It shall

be definitely understood by the contractor, VMC/ do not accept any responsibility

for the correctness or completeness of this Bill in respect of Items & quantities &

this schedule is liable to alteration by deletions, deductions, or addition to any

extent at discretion of the VMC without affecting the terms of contract. The VMC

reserves the right to increase or decrease the quantum of work to any extent at site

without assigning any reason/compensation.

7.40 DETAIL DRAWINGS

The drawing accompanying the tender document is indicative of work and issued

for tendering purpose only. Purpose of these Drawings is to enable the Tenderer to

make an offer in line with the requirement of Sports complex. However no extra

whatsoever shall be entertained for any variation in the “Approved for

construction” and “tender drawing” regarding any changes /units. Construction

shall be as per Drawings/specifications issued/approved by the VMC during the

course of execution of which actual execution is to proceed will be furnished to the

contractor progressively based on the detailed construction programmed evolved

after the award of work and also based on construction progress achieved. Three

copies of the drawings furnished to the Contractor shall be kept at the site and the

same shall at all reasonable times be available for inspection & use by VMC or his

representative& by other person authorized by VMC in writing.

7.41 REMOVAL OF WORKMEN:

The VMC shall be at liberty to object & require the Contractor to remove forth with

from the works any person employed by the contractor in or about the execution or

maintenance of the works who in the opinion of the VMC miss-conducts himself or

is incompetent or negligent in the proper performance of his duties or whose

employment is otherwise considered by the Executive Engineer to be undesirable

&such person shall be replaced by the contractor without delay by competent

substitute approved by VMC.

7.42 SITE FACILITY:

All temporary structures put up for the works shall be removed and site handed

over to Employer without obstruction. Water Supply & Electricity for construction

purpose will be arrange by Contractor at his own cost.

SEAL & SIGNATURE OF THE TENDERER

SPECIAL CONDITION OF TENDER

8.1 The Tenderer shall have to give twelve months guarantee of all items against manufacturing

defect from the date of commissioning.

8.2 The Tenderer shall make necessary storage arrangement with security.

8.3 In case of any dispute in the specification, term and conditions, the decision of the Executive

Engineer shall be final and binding to the contractors.

8.4 The tender shall remain valid for acceptance for a period of 180- days from the date of opening

of the pricebid. The Tenderer shall not be entitled during the said period of 180-days to revoke

or cancel his tender or to vary the tender or to vary the given or any term thereof. In case of

tender revoking or canceling his tender or revoking the same or vary in term in regard to

thereof, the Owner shall forfeit the earnest money paid by him along with the tender.

8.5 2% EMD and 3% S.D. shall be paid as per Rules.

8.6 Penalty for the late work completion shall be at the rate of 0.5% of the work order value per

week and maximum up to 10%.

8.7 The rates quoted by the Tenderer shall be inclusive of all taxes (GST) and duties.

8.8 The successful Tenderer have to enter into an agreement within 15 days from the date of issue

of work order. In the event of failure on the part of the successful Tenderer to sign the

agreement within the above stipulated period the earnest money or his initial Security Deposit

will be forfeited and the acceptance of the tender shall be considered as cancelled.

8.9 Conditional tender will not be accepted.

8.10 The price escalation or variation clause will not be accepted.

8.11 The material shall be dispatched only after third party inspection is completed and issuance of

release note. The Tenderer shall have to arrange necessary storage arrangements at his cost if

corporation will not have suitable place for storage.

8.12 VMC reserves the right to issue work order in part or full to the successful bidder. Successful

bidder will have no right to claim loss of business in this regard

8.13 If safety measures will not be observed by the contractors then he will be responsible for any

accident occur due to his negligence.

8.14 In case of site clearance is not available due to any reason; suitable extension shall be given to

the contractor to carry out the work.

8.15 In case of wrong/ Misleading/ Misappropriate information/Certificate and references

submitted by the Tenderer, then his tender is liable to be rejected, EMD shall be forfeited and

he will not be allowed to participate in future tenders.

 We hereby accept all the above (Sr.No.8.1 to 8.15) Special Conditions and the same will be

binding to us / successors.

 We hereby confirm that we have not included any condition/s, suggestion/s in the Price

Bid. We have understood that in case of any conditions mentioned in Price Bid, than the

tender will be rejected and EMD will be forfeited.

Seal & Signature of the Tenderer

WEIGHBRIDGE TECHINCAL SPECIFICATIONS

Providing, Supplying and Installing AN ISO 9001-2000 Certified fully electronic 6-load cell based pit

less Modular type 60 M. T. Weighbridge.

General Specification:

(A) Technical Specification: : 01-no

1. No. of Weighbridge

2. Capacity : 60 MT

3. Least count : 10 kgs.

4. Load Cell (Sensor) Specification :

a. No. of. Load cell : 06-nos

b. Type : Double ended shear beam

d. Construction : IP 65 class protection

e. M. O. C. : Alloy steel

f. Capacity of load cell : 35 M.T. Each

g. Safe over load : 150% of rated capacity

h. Ultimate over load : 300% of rated capacity

i. Recommended power supply : 12V.DC/15 V.DC

o. Compensated temperature range : + 5 TO + 50 Deg. C.

p. Operating temperature range : + 5 TO + 55 Deg. C.

q. Earthling protection and Electric Supply : Will be provided by VMC.

5. Platform structure :

a. Plate form size : 9.0 M x 3.0 M.

b. Material of construction : Mild steel

c. Design : Pit less Modular type

- Structure Type - Pit less Modular Steel Structure

- Material Grade - Fabricated from IS 2062 Grade Steel

- Deck Plat - Anti-skid Chequered Deck Plate, Minimum

- Structural Design - Heavy Duty Main Girders and Cross Members

- Surface Protection - Corrosion Resistant Epoxy Paint System

- Safety Features - Side Railings and Wheel Stoppers

- Installation Hardware - Foundation Bolts, Anchor Plates, and Mounting

Hardware Included

d. Area Classification : Safe.

(B) Electronic Unit :

1. Model : Micro-controller type multi-processing of

weighment based digital weight indicator with

- Menu driven operations

- Auto zero/auto zero maintenance

- Auto gain and full digital calibration

- Auto calibration check

- Programmable update rate with adjustable

digital averaging and auto latching

- A/D Converter: 24 bit high resolution

- Password security

- Parallel printer port and serial EDP port

- Real time clock

- Self and operator diagnostics

2. Display : - Dual display (6 digit 7 segments LED for

weight Display and 2x16 character, LCD Dot

matrix display for message)

- 4 inch seven segment LED weight display

(Jumbo Display)

- Polarity indication: Negative sign in desplay

6. Operation: Loaded truck comes on weighbridge operator in cabin can entered customer name,

material name, challan no. Vehicle no. etc. through standard key board. This data gets logged into the

PC which creates file of its own containing all above entered details. The truck moved in to the plate

area. The truck comes back on the weighbridge after un loading the material the operator enter first

weight ticket no through the key board, the electronic retrive the original data and after subtracting

the gross weight gives final print out as per format.

SCOPE OF SUPPLY FOR EACH

3. Cable for inter connection of load cell to : 20 meter

4. Manual : 01-no

5. Junction Box : 01-no

6. PC and Printer : Intel Core i5 series Intel Processor with 500-GB

Hard Disc 8-GB RAM with Dot Matrix Printer.

7. Civil foundation work : Necessary Weighbridge foundation work will be

provided by VMC.

8.Warranty & Support Minimum 12 Months Comprehensive Warranty

Lifecycle availability of Spare Parts for Minimum

Signature of Contractor & Company’s seal Vadodara

Sr. No. Description Remarks

1. Tender Fee Rs.

2. 2% E.M.D. ( Demand Draft OR Cash) Rs.

3. Original Legal & Stable Power of attorney.

4. The Tenderer must have registered in appropriate class for

Electrical Category either with Vadodara Municipal

Corporation, Central/State/ PWD/ M.E.S./Semi Govt.

organizations./ Reputed Private Organization.

5. Original Manufacturer, Distributor, Authorized dealer ,Channel

partner with Specific authorization

6. Valid Solvency certificate Bank

7. Average annual financial turn over during the last 3 years

ending 31st march of the Previous financial year, should be at

least 30% of the estimated cost.

8. Tenderer should have carried out single similar nature job

works during last 7 years

a)40% of estimated amount a)

b)50% of estimated amount b)

c)80%of estimated amount c)

9. Detail Technical Literature / Catalogue.

10. Organization setup / Staff Details.

11. GST registration

12. Last receipt of Provident Fund and ESIs

13. List of work on hand along with Annexure A and supporting

14. Acknowledgement of IT return for the last three years

PRICE BID FORMAT

Name of Work: Supply and Installation of 60-Ton Cap. Fully electronic 06-

load cell base pit less weighbridge along with necessary Computer System

for the New Drum mix plant at Dena with 03 year Annual Maintenance

Rate to be fill

Supply and Installation of 60-Ton Cap. Fully electronic 06-load cell ONLINE Only

base pit less weighbridge along with necessary Computer System on n Procure

for the New Drum mix plant at Dena with 03 year Annual Portal

Maintenance Contract.

ANNUAL MAINTENANCE CONTRACT FOR 3- YEARS of new installed 60-Ton Cap. Fully

electronic 06-load cell base pit less weighbridge.

SR NO ANNUAL MAINTENANCE CONTRACT FOR 5- YEARS

1 1st year ONLINE Only

2 2nd year ONLINE Only

3 3rd year ONLINE Only

(B) Total of 3-year Auto filled

(C) Grand Total (A+B) Auto filled

(C) Grand Total (A+B) Auto filled