RATE CONTRACT FOR SUPPLY OF MEDICINES,SURGICAL ITEMS & CONSUMABLES, AGAINST DAY TO DAY LOCAL PURCHASE, OF DIVISIONAL RAILWAY HOSPITAL, BRC FOR A PERIOD OF TWO YEARS FROM THE DATE OF COMMENCEMENT OF THE CONTRACT.

Special Eligibility Criteria

1. 1

   Preference will be given to the vendors located within 5 km distance from Divisional Hospital, W. Rly., Pratapnagar, Vadodara - 390004.

   Document optionalConfirmation required
2. 2

   Name of the Drug Retailer OR wholesaler and contact number & E-mail Id to be provided at the time of bidding.

   Document optionalConfirmation required
3. 3

   Address given in the drug license will be accepted as the address of the firm/Copy of establishment details like Gumasta.

   Document requiredConfirmation required
4. 4

   Income Tax Return Acknowledgment: Self-attested Income Tax Return acknowledgment for the last three financial years of the firm should invariably accompany the application.

   Document requiredConfirmation required
5. 5

   Annual gross turnover:-A copy of the annual gross turnover certified by CA, should accompany the application. It must be ensured that the membership number of the concerned CA is also mentioned.

   Document requiredConfirmation required
6. 6

   Balance sheet/Profit-loss account certified by CA of two out of the three last three financial years.

   Document requiredConfirmation required
7. 7

   GSTIN number:- Photo copy of the valid GST Registration certificate should be submitted.

   Document requiredConfirmation required
8. 8

   Drug license:- Vendors i.e.firms/distributors/chemist shops will have to attach valid drug License certificate issued by the Drug Controller Authority of the state . In case of failure of submission of the license, the contract will be deemed to have been terminated.

   Document requiredConfirmation required
9. 9

   CANCELLED CHEQUE

   Document requiredConfirmation required
10. 10

    Copy of valid Pharmacist/Chemist License issued by the Competent Authority

    Document requiredConfirmation required
11. 11

    Experience certificate:-Preference shall be given to firms/vendors having experience of supplying drugs and medical stores to RAILWAYS / Institutions of Central Government /State Govt./Autonomous Body including Municipal corporations/PSUs/Private Hospital, etc. Attested Experience certificate/Performance report to be attached with Technical bid.

    Document optionalConfirmation required
12. 12

    I/WE ENGAGE TO SUPPLY THE WESTERN RAILWAY WITH THE ARTICLES SPECIFIED ABOVE UPON THE TERMS OF THE INDIAN RAILWAY STANDARD CONDITIONS OF CONTRACT (LATEST REVISION) AND UPON THE TERMS OF THE REVISED SPECIAL CONDITIONS AND INSTRUCTIONS FOR THE GUIDANCE OF THE CONTRACTS ISSUED BY THE WESTERN RAILWAY S/137/F REVISED MAY 2011 AMENDMENT NO. 12 OF AUGUST-2018.

    Document required

Check List

1. 1

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance , and such terms quoted anywhere else should be ignored. Denial of this condition not recommended.
2. 2

   MSE: A] PLEASE INDICATE WHETHER YOU ARE REGISTERED WITH ANY OF THE FOLLOWING MICRO & SMALL ENTERPRISES (MSE) AGENCIES: DISTRICT INDUSTRIES CENTRES, KVIC, KVIB, COIR BOARD, NSIC, DIRECTORATE OF HANDICRAFT & HANDLOOM OR ANY OTHER BODY SPECIFIED BY MINISTRY OF MSME. [NAME THE AGENCY CLEARLY] B] IF YOU ARE REGISTERED WITH ANY OF THE ABOVE MENTIONED AGENCIES, PLEASE INDICATE THE TERMINAL VALIDITY DATE OF REGISTRATION AND ALSO INDICATE WHETHER THE ENTERPRISE IS OWNED BY SC/ST.
3. 3

   VALIDITY : TENDERER SHOULD QUOTE VALIDITY OF OFFER MINIMUM 90 DAYS.

Commercial-Compliance

1. 1

   Average Annual Turnover of the vendor for the last three completed financial years (FY 2021-22, 2022- 23 & 2023-24) prior to date of opening of tender should be equal to or more than () three times the average annual value of retail local purchase procurement made by that Railway hospital in the last three completed financial years or three times the estimated annual value of purchase, whichever is higher.

   Document requiredConfirmation required
2. 2

   EMD as per extant instruction (Online payment)

   Document requiredConfirmation required
3. 3

   Vendor should show profits in at least 2 of last 3 financial years. Balance sheet/Profit-Loss account certified by CA should be provided for this purpose.

   Document requiredConfirmation required
4. 4

   Successful tenderer shall have to deposit SD (Security Deposit) as per extant instructions.

   Confirmation required
5. 5

   Security Deposit of 5% of contract value will have to be submitted within 14 days + grace period of 7 more days.
6. 6

   SINGLE USE PLASTIC SHOULD NOT BE USED IN PACKING OF MATERIAL TO BE SUPPLIED OTHERWISE IT WILL BE REJECTED.

   Document required
7. 7

   Methodology/Example of bidding:Basic Rate- Rs.100.00, Uncond. Discount-(Whatever discount supplier want to give on MRP)%, Packing charges- Rs.0.00,Forwarding- Rs.0.00 Freight Rs.0.00,GST- Extra00.00%At the time of bidding you have to fill only 2detailsi.e.Basic Rate as(100Rs) and Unconditional Discount in%. Please enter Basic Rate as 100Rs only.Whereas other details will be like Packing Charges- Rs.0.00, Forwarding- Rs.0.00 Freight Rs.0.00,GST-Extra00.00%

   Confirmation required
8. 8

   Local Content : Please enter the percentage of local content in the material being offered.Please enter 0 for fully imported items, and 100 for fully indigenous items.The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions

   Document required
9. 9

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.

5. 5

   The firm must quote price as free delivery at consignee stores basis unless otherwise indicated in the tender enquiry. Consignee Stores means the medical stores of the consignee. If it is not received in the medical store of the consignee, freight and other cost will be deducted from suppliers invoice as applicable.