Annual Rate Contract for Hiring of Vehicle Tower Ladder with Hydraulic Elevated Platform with FRP Bucket for 24 Hours with Diesel and Driver under Morbi City-2 sdn(PR-854033)(2nd attempt)

Executive Engineer (O&M) PGVCL, Morbi invites item rate “On line Tenders” (e-tendering) are invited from

experienced contractor for the work of “Hiring of Vehicle Tower Ladder with Hydraulic Elevated

Platform with FRP Bucket for 24 Hours with Diesel and Driver under Morbi Town-2 sdn(PR-

854033) (2nd attempt)” Tender Papers & Specifications may be download from Website

ttps://pgvcl.nprocure.com (For view, download and online submission) and PGVCL web site www.pgvcl.com

(For view only).Tender fee may be paid Only through RTGS/NEFT, for respective tender. All the relevant

documents of tenders to be submitted only Online attached in Soft copy No physically Document will be

received allowed. Price bids to be submitted ONLINE only. All the bidders should have valid e-tender vender

registration and further bidder should have experience of hiring vehicle work with Govt/ semi Govt or major

firm as per tender conditions experience certificate of similar type of work, PAN No., separate P.F. code,

solvency certificate of 20 % value of estimated cost, GST registration documents and details of vehicles to

be used for hiring vehicle work otherwise their bids will not be considered and eligible for technical

scrutiny, their technical bids will not be opened. & price bid will not be considered.

Sr. No Description

2 Name of Work Hiring of Vehicle Tower Ladder with

Hydraulic Elevated Platform with FRP

Bucket for 24 Hours with Diesel and Driver

under Morbi Town-2 sdn(PR-854033)

3 Estimated amount 8,58,210/-

4 Tender Fee in Rs. (Non Refundable) Rs. 750+(18% GST)=885/- Rs.

Payment of tender fees to be deposited online by

RTGS/NEFT to the details of bank account is SBI,

A/C No.056071000401 IFSC code- SBIN0060071

and name of account holder Paschim Gujarat Vij

Company Limited

5 Earnest Money Deposit amount in Rs. Rs. 8600/-

Payment of tender fees to be deposited online by

RTGS/NEFT to the details of bank account is SBI,

A/C No.056071000401 IFSC code-SBIN0060071 and

name of account holder Paschim Gujarat Vij

Company Limited

6 Last date of submission of tender On line (e- Dt. 15.06.2026 up to 17.00 hrs

tendering) Document as well as Price bid offer up

to 17.00 Hrs.(This is mandatory )

7 No Requirement of Physical submission of all

the relevant Documents

8 Date of opening of technical bid as well as on – line Dt. 16.06.2026 up to 12.00 hrs

9 Date of on line opening of Price bid (if possible) Dt. ______________ up to 15.00 hrs

10 Validity of tender 120 DAYS

DECLARETION FORM

(1) I have visited the site and fully acquainted myself with the local situation regarding

work to be vehicle carried out and other factors pertaining to this work before

submitting the tender.

(2) Before filing the rates in the tenders. I have fully and fully studied the conditions of

the contract, general and detailed specifications drawing and other tender

documents of this work and agree to execute the same in accordance with

drawings and specification making no extra claims without genuine reasons.

(3) Should this tender accepted, I/We here by agree to abide and fulfill all the terms

and provisions of the “Tender and contract for works” as applicable in default

thereof to forfeit and pay to the company the sums of money due.

(4) The full value of the “Earnest money Deposit” paid herewith should be absolutely

forfeited to the company should I/we not deposit the full amount of specified

security deposit.

(5) I hereby solemnly declare that I am not related to any of the Company’s employee

nor I am having any financial linkages with Company’s employee, nor I taking this

contract as a “Benami Contractor” for Company’s employee. In the event of

anything to the contrary coming before the competent of the Company is Ex.

Engineer of any violation of the aforesaid declaration by me the entire contract

awarded to be shall be liable to be cancelled in to and I will have no right

whatsoever the from.

(6) All formalities regarding R.T.O. Insurance and local Statutory Body will be observed

by me. Complied by me and it will be on my risk and company will not be liable in

SIGNATURE OF THE TENDERER

PASCHIM GUJARAT VIJ COMPANY LTD.

DIVISION OFFICE-1, MORBI

Scope of work:Hiring of Vehicle Tower Ladder with Hydraulic Elevated Platform with FRP

Bucket for 24 Hours with Diesel and Driver under Morbi Town-2 sdn(PR-

01.SCOPE OF WORK

You will provide one vehicle on monthly rate contract basis for Annual Contract for

Morbi Town-2 sdn under Morbi Division-1. The cost of fuel and Driver’s salary etc.

will be paid by you and shall be your responsibility.

The vehicle on completion of normal journey shall be parked in office for at a place

designated by Deputy Engineer and driver shall be provided immediately in case of

As per following Annexure-I & General Terms & Conditions laid down below:

1. The vehicle is to be hired for a maximum 2000 Kms.

2. Rates for Excess KM traveled by hiring beyond 2000 Kms.

Any excess travel of vehicle beyond 2000 Kms by the office in-charge of the

vehicle shall be underwritten / verbal of circle head and same shall be

regularizes by an office note giving clear reasons for the traveling beyond

stipulated Kms.

3. All roads tolls/bridges tolls shall be reimbursed on production of proof of

payment along with monthly RA bills.

4. The vehicle to be offers for hiring shall be in up-to-date condition including its

tubes, tyres, engine as well as conditions of its outside body. The vehicle to be

offered new brand as on date of tender opening. However, in case of a very

poor response or to break off the likely cartel, a relaxation can be granted for

one year with the permission of circle head. Executive Engineer of respective

circle will be empowered to relax the criteria for one more year with full

justifications. However, the officers placing as order should ensure that the

condition of such vehicle is tiptop.

5. The maximum period of initial contract shall be for two years. The period further

can be extended on mutual agreed terms as per same rates, terms and

condition for next Three year. However in case of poor services provided by the

contractor, circle head shall be empowered to terminate the contract. In no case

vehicles should be hired beyond Five years. The contract period can be

extended up to 5 Year with model of vehicle is not more than 5 Year old.

6. The contractors shall immunize company’s personal against any claim arising

out of accidents or misbehavior of driver. The vehicle shall be kept properly

insured all the time to cover the 3rd party risk and simultaneously immunized

company on account of claims from public, police department etc.

7. The bills for traveling of the vehicle shall be paid on monthly basis.

8. Driver shall preferably be below the age of 40 years and never above 55 year.

The lodging and boarding of the driver shall be born by the owner.

9. Vehicle should be provided for 24 Hrs for entire month. If the contractor fails to

provide a vehicle the deduction from his R.A. bill should be made on prorate.

Pro rata basis for actual expense

10. If the agency fails to execute the order successfully, the same should be

completed through other agency at the risk & cost of the original contractor.

11. Formula for considering price variation – No price variation will be payable on

cost of Oil/tyres, Tubes ets. Only charges in price of fuel will be adjustable. Base

price of fuel i.e. Diesel Rs.91.95 per Liter and Petrol Rs.94.22 per liter add actual

price of fuel of Government’s PSU i.e. IOCL, BPCL, HPCL on 1st day of month is to

be consider for price variation calculation. This basic fuel price shall be

indicated in the offer.

In case of increase/decrease in price of fuel from basic price (i.e. Diesel Rs.91.95

per liter and Petrol Rs.94.22 per liter), the per Km payable price shall go

up/down by 8% of amount of difference. This will be applicable to the actual Km

traveled during the month.

12. All the vehicles excluding administrative office should have been provided the

Vehicle tracking system (GPS) whose cost is to be borne by the contractor. The

running cost of Vehicle tracking system (GPS) shall be reimbursed on production

of proof of payment along with monthly RA bills.

02. GENERAL TERMS AND CONDITION

2.1 AREA OF TRAVELLING:

Anywhere in Gujarat. The Company reserves the right to use the vehicle outside

Gujarat State if required.

2.2 PERIOD OF CONTRACT:

The period of contract will be of 24 months w.e.f. the date of award of contract.

However, PGVCL reserves the right to extend by further period of 3 Years at the

same price, terms and conditions as per condition 5 of scope of work.

(a) Rates for traveling minimum 2000Km Per month per vehicle.

(b) Charges for traveling in excess of minimum 2000 Km thereafter.

The rates offered are subject to price variation as mentioned separately.

Bill should be prepared in duplicate at the end of month and submitted to concern

ENGINEER IN CHARGE for necessary processing. The bills should be accompanied

with copy of abstract of LOG BOOK duly signed by the concerned Engineer in

Charge. The bills will be paid subject to submission of advance receipt within a

period of 30 days of receipt of the bills.

4.0 TYPE/CONDITION OF VEHICLES:

4.1 The vehicle proposed to be deployed for PGVCL use, condition of Vehicle ‘Bolero/

Camper/TUV, RTO, permit INSURANCE papers and other requisite document shall

be periodically inspected/verified by user’s department officer authorized by

PGVCL. The vehicle which is proposed for the use must be purely registered in the

RTO Office i.e.

i. In taxi quota registration.

ii. No private registration number vehicle will be allowed in PGVCL.

iii. Vehicle which is provided by the owner MUST be insured, comprehensive risk

policy, including all occupants risk by insurance policy.

iv. Vehicle Owner must always provide.

(a) One certified Xerox copy of R.C. Book.(if Old Vehicle)

(b) Insurance policy which covers comprehensive risk and occupant risk and

certified Xerox copy be kept in the custody of the vehicle driver.

(c) Copy of Driving License

(d) Copy of PAN No of the contractor or Firm

(e) Copy of Vehicle Original Quotation

(f) Test certificate for Basket(Cage) insulation must be

Bidder has to upload scanned copies of original Documents & Tender copy

signed by the contractor and uploaded along with the tender otherwise

Your tender will not be considered

v. Before starting journey, driver must be in the position to have Log Book of

journey of the registered taxi contractor and it must be filed up by the vehicle

USER / OFFICER by mentioning opening and closing Kms. Of the journey.

vi. Log book of the vehicle is also to be filled up day to day by the user / officers

mentioning the place visited by him along with the duration of the journey Kms.

traveled and get it dully signed.

4.2 The vehicle proposed to be deployed shall be inspected by PGVCL’s authorized

representative at any time during current of contract and any defect. If noticed

shall be rectified by the contractor immediately. PGVCL shall have right to reject

any vehicle if condition of vehicle is not satisfactory.

4.3 specification of vehicle Mahindra Bolero Camper or Equivalent (Hydraulic

Elevated Platform with FRP Bucket) are as under

Description Particulars

Vehicle Type Mahindra bolero pickup 1.7 CBC BS-VI with cabin

chassis or equivalent, 4 wheeler chassis (Jeep

Dalu) with required RTO passing

Platform Working Height 9.5 meters

Basket Floor Height 8.0 meters

Working Outreach 3.7 meters

Slewing range angle 360 degree continuous

Safe loading capacity 200 kg

Basket Size 860*760*660 mm (FRP Insulated to 600 V, tested

Basket Other 1. Non slippery flooring

Requirements 2. Drain holes for water drainage

3. Tool box inside the basket

4. Working Light (Sufficient Capacity)

5. Emergency Switch at base & basket control

6. Safety hooks inside the basket

7. Spot light inside basket

8. Direct entry into the bucket without any

operation of boom.

Structure Hexagonal Booms from High Tensile Steel MIN YST

Stabilizers Powerful Double Acting Hydraulically Operated

Stabilizers with wide footprint and independent

control at base

Basket Controls Dual control at base as well as cage with required

Boom Stabilizer Interlocks Programmable Logical Controller (PLC) based

circuit for safety interlocking

The contractor should employ well behaved drivers having valid permanent

license for driving vehicle. This shall be subject to scrutiny and checks by

OFFICER IN CHARGE handling the execution of the contract from time to time. If

any legal liability occurs on account of any laps in this regards, the same will be

to contractors account.

The driver should behave courteously and respectfully with traveling officers.

They should be free from habits of drinking intoxicant liqueurs. No allowance

shall be payable by the PGVCL to the driver.

6.1 If the vehicle does not reports for full day a penalty equivalent to

proportionate hire charges will be levied on that day and no hire charges will be

paid for the particular day . Normally vehicle must be report on fixed given time,

but if get late than penalty would be done as per the officer in charge wish.

6.2 In case of breakdown of vehicle or in case of a vehicle is not acceptable to

PGVCL under clause no.4.2, above the contractor will immediately replace

same by good vehicle within shortest time, say within two hours only, failure to

replace the vehicle will be entitle PGVCL to impose penalty not exceeding the

daily hiring charges and no payment will be made to the contractor for the

vehicle which is under breakdown or vehicle which has not been accepted by

7.0 FUEL PRICE ESCALATION:

No price variation will be payable on cost of oil/tyres, tubes etc. Only charges

in price of fuel will be adjustable. Base price of fuel i.e. diesel Rs.91.95 per liter

and Petrol Rs.94.22 per liter and actual price of fuel on 1st day of month is to be

consider for price variation calculation. This basic fuel price shall be indicated

in the offer. In case of increase/decrease in price of fuel from basic price (i.e.

Rs. 91.95 per liter and Petrol Rs.94.22 per liter), the per km payable price shall

go up/down by 8% of the amount of difference. This will be applicable to the

actual km travelled during the month.

8.0 ACCIDENT LIABILITY:

8.1 The contractor shall at all-time indemnity and keep indemnified PGVCL. And its

officers, servants and agents against all third party claims, whatsoever

(including but not limited to) property losses / damages, personal accident,

injury or death of persons of any sub-contractor, and/or servants or agents of

the contractor and/or of PGVCL damage to property of PGVCL arising out of

user of the hired vehicles. The contractor shall at his own cost and initiative at

all times till the successful completion of the contract period, maintain

comprehensive insurance policy in act, personal injuries Act, emergency risk

insurance Act, approved by secretary PGVCL and such policies shall be of the

amount and limits as may be specified by the Secretary PGVCL. Any damage to

the vehicle done by the people during the checking of Installation or other

purposes PGVCL shall not be responsible.

8.2 It is to be clearly understood that the PGVCL shall have no privacy with the staff

employed by the contractor for the operation of the contract viz. driver,

cleaners, contractors etc. The contractor amount so paid shall be payable by

the contractor to PGVCL and all such payment shall be recovered by PGVCL

from the dues payable to the contractor and/or from the security deposit of

the contractor. Balance amount if any is still payable by contractor it has to be

paid immediately to PGVCL.

PGVCL will have no privacy in any manner with the driver any other member of

the contractor. They will be contractor’s employees.

8.3 You shall have to enter into an agreement with the company which should be

executed on a non-judicial stamp paper valued at prevailing rates at your own

8.4 All the general terms and condition contained in the companies’ booklet of

contracts for works not specifically brought out herein above in this term and

condition shall be applicable to the proposed contract.

8.5 JURIDICTION:

All disputes will be subject to Morbi jurisdiction only.

8.6 PARKING CHARGE:

The parking charges at the railway station and at the Airport for the taxi when

utilized by an officer dept. For official purpose, would be admissible subject the

production of such parking slips duly authenticated by the user officer/dept.

These slip may be submitted along with the bills for reimbursement of these

parking charges. Toll tax charges would be paid by the contractor and

reimbursement will be admissible on produce of proof of payment.

9.0 DEFINITION OF HOURS, DAY AND MONTH:

i. ‘Day’ means a calendar day starting from 00.00 hours to 24.00 hours.

ii. ‘Months’ means a calendar month with 30/31 working days as per the case

may be. However, if contract start says from 1st of a calendar month, a month’s

period will be up to and inclusive of 30/31st of the next month.

10. COMPUTATION OF KILOMETERS.

The starting and closing Kilometers will be admissible from the point of starting

and closing of journey. This can either is from Morbi to villages around the

division and back or as may be directed by Engineer In-charge. No additional

mileage will be allowed for to and/fro journey from the headquarters of the

vehicle owner to and from any of the above mentioned place. No price

variation will be admissible on any other account what so ever, either the input

of the vehicles or labour index.

11. MAINTAINANCE OF LOG BOOK:

The contractor will be required to maintain log book as per the standard

format which will record the journeys performed by the PGVCL officers. The log

book when closed should be handed over to the PGVCL for its record.

12. MAINTENANCE OF SPEEDOMENTER:

The speedometer recording the Kilometers run by the vehicle should always be

maintained in working condition. If at any time the speedometer goes out of

order then the kilometer traveled will be admissible according to PWD

kilometers till the speedometer is brought back in to working condition. No

average shall be admissible based on the earlier journeys to the same places.

13. TERMINATION OF CONTRACT:

In case of breach of any of these terms of the contract, PGVCL without

prejudice to any other right in law of under the contract, may cancel the work

order and terminate the contract. On such termination PGVCL shall be free, to

hire taxi from any other sources and in such eventually if any extra expenditure

is incurred, that amount shall be recovered from the contractor.

14. GENERAL CONDITIONS:

14.1 Drivers which are provided by taxi contractors MUST BE fully conversant with

the route over Gujarat State and he must be having valid driving license with

14.2 When day to day, vehicle reports for its duty on specific time given by PGVCL at

that time driver must be fully equipped i.e. including required money to keep

the taxi running in full condition. He should not demand money from the

officer, traveling for drawing diesel/Petrol, repairing the taxi on road etc. If

such case of demand of money will come to notice, a serious view will be

14.3 As and when the driver reports with vehicles, it should be duly topped up with

fuel, oil, lubricants etc. And no extra time will be allowed for such work after

he reports on duty.

(a) If the taxi sent by the contractor it is not as per the specification,

charges will not be paid though the taxi is used because of

(b) The taxi shall have to be properly insured so as to cover the risk of

the LIVES OF OFFICERS AND STAFF OF THE PGVCL traveling by the

15.1 Any excess travel of vehicle beyond 2000 Kms for the officers in

charge of the vehicle shall be underwritten / verbal of circle head

and same shall be regularized by an office note gating clear reason

for the traveling beyond stipulated.

15.2 PGVCL reserves the right to retain any/all vehicles beyond scheduled time.

15.3 PGVCL also reserves to split up the work between two or more parties.

15.4 All vehicles hired will display boldly in paint the word ON PGVCL DUTY for

vehicles hired on monthly basis, Stickers can be used for casual hired vehicle.

15.5 The vehicle will have to be supply by the contractor round the clock for all

week days. There will be no holiday. However, contractor can adjust with the

Engineer in charge for any time off for maintenance of the vehicle.

15.6 An Earnest money deposit of Rs.8600/- & Tender Fee of Rs.885/- shall have to

be remitted by the bidder to be deposited online by RTGS/NEFT to the details

of bank account is SBI, A/C No.056071000401 IFSC code- SBIN0060071 and

name of account holder Paschim Gujarat Vij Company Limited. Cheque or in

any other form towards payment of earnest money deposit & Tender Fee will

not be accepted and the bid will be disqualified. Registered contractors shall

deposit the amount in accordance with the conditions of registration with the

Executive Engineer,

SIGNATURE OF CONTRACTOR PGVCL Division Office-1, Morbi