Control Office Equipment (COE)

(1) Bidder must ensure that all documents are correctly uploaded under their respective clause or sections as specified in the tender otherwise offer will be summarily rejected. (2) Documents placed incorrectly or scattered across unrelated sections may be liable to be ignored during evaluation. (3) Deviation quoted in uploaded document or else where other than the deviation tab while submitting the bid may liable to be ignore during evaluation.

1) Either OEM should quote directly or OEM can authorize and give Tender Specific Authorization to its Agent / dealer to quote on their behalf. 2) The authorized dealer should submit valid tender specific authorization, along with the offer, failing which their offer will be liable to be passed over.

Note : Traders/Distributors/Sole Agents have to mandatorily submit EMD as they are excluded from exemption from submission of EMD. (1) EMD shall be submitted by tenderer as specified in tender schedule, along with their online offer. There shall be no exemption from submission of EMD for any tender or by any tenderer except those exempted. (2) Exemption to submit EMD will be given in the following cases : (a) Micro and Small Enterprises (MSEs) registered with valid UDYAM certificate irrespective of relevance of product category. (b) Other Railways and Government Departments. (c) Indian Ordnance Factories. (d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. (e) Vendors registered with Railways for the trade group of the item tendered. (f) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. (g) Vendors registered with Railways for supply of medicine, medical equipments and consumables for these items. (h) In tenders issued against PAC, OEM in whose favour PAC has been issued (i) KVIC and ACASH for items supplied by them. (j) Limited tender upto 25 lakhs.

(1) Past Performance : Order will be placed on bidders who have satisfactorily supplied tendered/similar item to Indian Railways/Government Organisation/PSUs during the last three financial years and current financial year up to the date of tender closing. (2) Required Documents : The documentary evidence must include copies of CRN/CRAC (in case of Gem Case)/IC issued by TPI, Work Completion Certificate, Performance Certificate etc. (3) Important Note : Submission of only a purchase order copy, without the required supporting documents (i.e., CRN/CRAC/TC or Work Completion Certificate), shall not be considered as proof of past performance. Failure to provide documentary evidence of successful supply will result in summary rejection of the offer.

The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.

Collection of Bio Waste - Collect back scheme for packing waste under SWM: Collection of non - biodegradable solid waste after successful delivery of the product / material from consignee place will be arranged by the supplier.

LIQUIDATED DAMAGE : For delayed supplies recovery of Liquidated Damage (LD) shall be levied @1/2% (half percent) of the price of the store per week or part of the week during which delivery is accepted and the upper limit for recovery of LD in supply contracts is 10%(ten percent) of the value of contract irrespective of delays.

PACKING : The tendered materials are to be packed firmly secured and for safe transit to ensure the receipt on supply in good condition at destination.

MSE POLICY : Applicable as per clause 1700 of Instructions to tenderers for electronic tender and general condition of tender indigeneous purchase version-14 of june 2024 or latest with all corrigendums and amendments, if any issued before the tender closing.

MAKE IN INDIA POLICY : Applicable as per clause 1800 of Instructions to tenderers for electronic tender and general condition of tender indigeneous purchase version-14 of june 2024 or latest with all corrigendums and amendments, if any issued before the tender closing.

GST COMPLIANCE : As per clause 0906 of INSTRUCTIONS TO TENDERERS FOR ELECTRONIC TENDERS AND GENERAL CONDITIONS OF TENDER Indigenous Purchases Version-14 of June 2024 or latest with all corrigendums and amendments, if any, issued before the tender closing date shall be applicable

SECURITY DEPOSIT : Applicable as per clause 0600 of Instructions to tenderers for electronic tender and general condition of tender indigeneous purchase version-14 of june 2024 or latest with all corrigendums and amendments, if any issued before the tender closing.

PAYMENT TERMS : Applicable as per clause 2900 of Instructions to tenderers for electronic tender and general condition of tender indigeneous purchase version-14 of june 2024 or latest with all corrigendums and amendments, if any issued before the tender closing.

DELIVERY CONDITION : Delivery is to be made on FOR-Destination at Consignee end only. In case of road delivery,the date of delivery at destination(consignee's end) shall only be treated as date of delivery irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

LAND BORDER CONDITION: A bidder from a country which shares a land border with India will be eligible to bid only if the bidder is registered with Competent Authority as specified in Para 1810 and Annexure- 7 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Bidders to give self certification in following format. 1. "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (Where applicable the evidence of valid registration by the Competent Authority shall be attached.)" 2. "I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement. I certify that this bidder does not have any TOT arrangement requiring registration with the competent authority." OR "I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement. I certify that this bidder has valid registration to participate in this procurement."

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

In case item is supplied in standard pkg or otherwise with MRP printed, the consignee shall ensure that PO rates shall not be more than MRP printed on the pkg or otherwise. In case, PO rate is more than MRP rates, then consignee should immediately inform Sr DMM-BCT bringing out the details of MRP and PO rates so that suitable amendment in rate can be issued by Sr DMM. Only after receipt of amendment, bill should be forwarded. The despatch/delivery details against this purchase order should be advised to the undersigned invariably.

At the time of supply, the successful bidder must submit authentic procurement documents, i.e. OEM issued invoices or purchase bills, as proof of genuineness and to confirm that the items supplied are sourced directly from the respective OEM.