Carting of 8 Mtr. /200Kg. PSC poles from Vanakpur pole factory to various Destinations of Divisions under Bharuch Circle.

PART-II TECHNICAL BID

TENDER FOR: Carting of 8 Mtr. /200Kg. PSC poles from Vanakpur pole

factory to various Destinations of Divisions under Bharuch Circle.

Earnest Money Deposit Rs.:-_____________________________________

Signature of Tenderer

Pre-Qualification Criteria:-

1) The Bidder shall have to submit copy of Pan No.

2) The Bidder shall have to submit copy of GST registration.

3) Separate provident fund code number towards registration of your firm with

Regional P.F. Commissioner.

4) Latest bank solvency certificate of from any Nationalized bank, Public Sector

Banks, or IDBI Bank / AXIS Bank / HDFC Bank / ICICI Bank for a sum of

Minimum 20 % of estimated cost, of this wok, not more than 12 months old

effective from the date of invitation of tender.

5) The consultant shall have to submit C.A. certified financial turnover of the

last three years in which average annual financial turnover should be at least

30 % of the estimated cost.

6) No. of vehicles with registration no. (copy of RC Book,) and along with

following documents: - fitness certificate, Insurance validity, permit for

carting of long articles) and loading capacity (24/48/50 poles)/ Quotation of

Note: True copies of testimonials may be attached but will not be returned.

Place: Signature of Tenderers

Address of Tenderers:

Signature of Tenderer

GENERAL TERMS & CONDITION:

They shall have to pay E.M.D. amounting to Rs. 50,000.00/-. This amount will be

payable in Demand Draft/Bank Guarantee of any Nationalized Bank in favour of

DGVCL circle office situated at Bharuch.

SECURITY DEPOSIT:-

The successful tenders shall be required for further remit amount equivalent to 5 %

of the order value towards Security Deposit. This amount will be payable in Demand

Draft/Bank Guarantee at related Circle Office. It will be refunded after completion of

the contact and on production of non-objection certificates of all the concerned as

well as the pole factory.

The successful tenders shall also have to enter in-to agreement with the DGVCL

towards execution of the contract on non-judicial stamp paper of appropriate value

(Cost of stamp shall be borne by the contactor). This agreement will be executed as

per standard format of the DGVCL at related Circle Office before commencement of

INDEMNITY BOND:-

The successful contractor shall have to submit notarized indemnity to the DGVCL for

the entire liability of the employee engaged in the work by contractor. The indemnity

should also cover liability towards road accident done by vehicles of the contractor

during the execution of the work. For this purpose a notarized indemnity bond shall

have to be given in standard format on non-judicial stamp paper of appropopriate

value as per rules (cost of stamp shall be borne by the contractor).

TERMINATION OF CONTRACT:-

If the contractor is found to be lacking in execution of the work in any manner the

company reserves the right. To get work done through any other agency at the risk

and cost of the contractor.

1) To get work done through any other agency at the risk and cost of contractor.

2) DGVCL reserves the right to cart the poles departmentally without paying any

3) To cancel the unexecuted part of the contract without any notice and toward

this to any other agency at the risk and cost of the defaulter. For this purpose

contractor will be notified by RPAD giving a period of 10 days’ notice to

remedy the default by Superintending Engineer (O&M) of the concern Circle

Office. For non-execution of contract, contract shall be rescind and carry out

the work as per condition of booklet of "Tender and contract for works" and

S.D. paid shall be forfeited and the contractor shall be blacklisted.

Signature of Tenderer

SPECIAL TERMS AND CONDITION

SCOPE OF WORK:-

Basically, PSC poles of 8 Meter / 200Kg. type manufactured in Vanakpur pole factory

is required to transport to various works sites under the jurisdiction of DGVCL. The

work will include,

a. Loading of poles at pole factory in to the trucks. Loading should be done with

two point lifting. One point lifting shall not be allowed.

b. Transportation from the pole factory in to the trucks.

c. Unloading of the poles at work site. Unloading should be done with two point

lifting only. Single point lifting shall not be allowed.

Moreover, the DGVCL, if required shall also call-upon the successful contractor to,

cart the poles manufactured at factories other than mentioned above, carted at any

place within the state of Gujarat. Similarly destination, the poles will be anywhere

outside the Bharuch Circle Territory within the state of Gujarat.

The arrangement of necessary manpower as well as conveyance duly occupied with

loading, unloading facility will have to be made by the contractor at his own cost.

The working timing of issue of the poles from pole factory will be Day time (upto

Sunlight available).

The locations to which the poles are to be transported from the pole factories shall

be decided by Superintending Engineer or Executive Engineer of the concern

Division of Circle for the location under their jurisdiction at every month as per

allotment of poles from concern pole factory. Contractor will be responsible to

compensate the company for any damage to the pole carted either during loading of

pole at the pole factory or during transit or unloading the pole at the destination.

The cost of such damage will be fixed by concerned field office under whose

jurisdiction where damage might have been taken place and such decision shall be

final. Such cost of damage will be recovered from contractor‘s bills/ dues.

Normally allotment of PSC poles from the Vanakpur Pole Factory of DGVCL will as

per the requirement received from Sub Division Offices. The company will like to

engage more than one agency for each of the pole factory mentioned above in order

to meet with the requirement of carting of poles.

Poles are to be delivered maximum at 3 locations in same route of each 48/50 poles

Signature of Tenderer

The quantity of the pole to be carted to outside Circle shall be the part of ordered

quantity finalized in the contract.

Based on aggregate quantity to be carted in twenty four months will be approximate

nos. of poles as per Schedule-B. The DGVCL will likes to engage more than one

agency for the pole factory during emergency mentioned in order to meet with the

requirement of carting of poles.

It is proposed that the work shall be executed within the period of contract. It is

proposed that the work shall be executed within the period of 10 months from the

date of commencement of the contract which will be given within 15 days from the

date of issue of order.

It may be noted that quantities shown in Schedule-B are approximate and payment

will be made for actual quantities carted as per item rate quantity of poles.

It may be clearly under stood that the estimated quantities of the poles indicated

above are approximate and that they are likely to be more or less or to be nil during

any month at any time of the contractual period. The quantity varies as per actual

production / requirements of poles from time to time. If for any reason the pole

factory is unable to manufacture estimated quantity of poles shown above in any

month or at any time of the contractual period the contractor will be entitle to

transport the quantities manufactured in any particular month. The company’s

officers reserve the right to increase or decrease the quantities of poles to be

transported or delete any time either partly or wholly during the contractual period

.Payment of such work will be based on the offered rates and measurement for the

work actually done. No increase in rates will be allowed for such increase in rates

will be allowed for such increase or decrease in quantities of work.

The contractor shall have to transport the poles every month as per allotment of

poles from the concerned quantities. The nos. of poles and the destination to which

the poles are to be transported shall be fixed by the Company’s officer from time to

Validity of the Tender shall be six months after opening of tender and conditional

tenders to be out right rejected.

Company may have huge quantity of poles in very short period in special

circumstances then DGVCL reserve the right to cart through other carting contractor

without informing the contractor to whom order is placed for particular pole factory.

Signature of Tenderer

As made out clause for carting, the contractor has to arrange for the conveyance

facilities, for this purpose tenderer must furnished following particulars along with

(1) Nos. of trucks owned along with the R.T.O. registration no., loading capacity

(24/48/50 poles or higher).

(2) Year of make of each vehicle.

(3) Certified photo state copies of registration book of each vehicle.

(4) Certified photo state copies of documents relating to payments of RTO dues up

to date viz, the registration tax as well as goods tax. The tender will be liable to

be rejected without further communication in absence of basic information.

(5) Photo state copy of permit for carting of long articles.

The tenderer must simultaneously list out his commitments other than the proposed

contract of carting of PSC poles. If necessary certificate of the agency with whom

the vehicle might have been engage for specific contract/ works be produced to the

effect that the vehicle will be available for the proposed contract.

TRUCKS OF CARTING:-

The necessary trucks for carting of PSC poles of the standard size and weight shall

be arranged by the contractor. The owner should have legitimate permission for

carting such goods. The trucks shall also be equipped with necessary arrangement

for lifting of poles. The truck driver shall always be in possession of necessary RTO

documents to avoid any traffic problem. However in any extent the owner

/contractor/ driver of the truck shall be responsible for any liability arising out of

violation of RTO rules.

Accident Liability:-

The contractor shall be fully responsible for any mishap occurring while the vehicle is

on the road. This will include liability of outsider as well as the truck driver/ lineman/

cleaner/ employees of the contractor. The insurance liability will be fully to

contractor’s count.

DAMAGE LIABILITY:-

The contractor shall be responsible to make good of the damages which may be

occur either at the pole factory or at the site or during transportation of poles. You

will also be responsible to make good the loss due to breaking of pole while loading

or unloading or during transit. The indenter upon notice of such breakages will with

Signature of Tenderer

held amount equivalent to the cost of the damaged poles from the bills of the

ISSUE OF M.R’S. AND POLES:-

The transportation of poles shall be against issue of M.R’s. in quadruplicate by the

indenter. Necessary manpower as well as conveyance dully equipped with loading

unloading facility will have to be made by the contractor at his own cost. This will

issued by RPAD/Mail/Hand to hand or special messenger as may be necessary.

The price escalation due to increase or decrease in the price of diesel (HSD) will

be admissible at one paisa (1 paisa) per pole in the rate per increase/

decrease of fifty paisa (50 paisa only) in the price of diesel per litre for

third slab of above 75 km. on submission of evidence and will be effective from

the time of its announcement by Government. For 1st slab of 00 to 30 km,

paisa per pole will be increased or decreased on quoted rate for every

paisa rise/fall of price of diesel. For 2nd slab of 30.1 to 75 km, 80 paisa

per pole will be increased or decreased on quoted rate for every 50 paisa

rise/fall of price of diesel. The price variation clause is admissible for all

respective slabs. Basic diesel rate to be considered as per basic diesel rate of

Rs. 92.65/- litre.

The rates are inclusive of loading, carting, unloading and stacking the poles at the

destination for period of 24 months or order amount completed from date of LOI/

work order whichever is completed later. DGVCL will reserve right to get the poles

carted up to 30 % of the specified quantity through its own departmental vehicles.

No compensation for such carting will be admissible to the successful contractor.

The contract shall be operative for a period of 24 months or order amount

completed from date of LOI/ work order whichever is completed later.

The carting contractor will be required to cart the poles to the desired destination

within the specified period of allotment of the poles from our pole factory. In no

case our allotment should lapse on account of none carting of the poles. If for this

purpose the company is required to order some other agency, the same

will be done without demand of any compensation by the contractor.

If the contractor fails to transport poles during any month as directed by the

company’s offices, Company reserves the rights to cancel MR pending with

contractor for more than month and company shell transport these poles

through any other agency or departmental at the risk and cost of the

contractor without giving any notice or observing any formalities in this

regards and in that case any expenses that may be incurred in excess of the sum

which worked have been paid to the original contractor, if the said work had been

Signature of Tenderer

executed by him shall be born and shall be paid by the original contractor. The

contractor will have no claim for any loss sustained by him to such action.

In case if poles are lifted from pole factory and could not reach at proper

destination/site and found missing then the cost of such pole will be recovered from

carting contractor without any further reference.

Any poles carted to the place/location other than the destination specified in the

M.R. such poles shall be re-carted by the contractor to the location/destination

specified in the M.R. In the event of failure of the contractor to do so, they will be

carted either by the DGVCL or through other agency on account and at the risk of

the contractor.

Also DGVCL reserves the right at the desecration of competent authority of the

DGVCL to impose penalty at ½ % per week for delay subject to a maximum of 10 %

of contract value reckoned on the amount that would have been paid to the

contractor had the poles been carted in the stipulated time. Part of week will be

considered as one week. For working out the penalty, the material requisition

remained uncarted will be considered. If there is a backlog the same also will be

counted provided always that the delay in carting by the contractor will be condoned

on account of non-availability of PSC Poles or due to unforeseen circumstances on

his furnishing satisfactory reason and production of documentary proof thereof.

PAYMENT OF CARTING BILLS:-

The payment shall be made by the concerned Executive Engineer who received the

poles from pole factory on the basis of poles received by them. One duplicate copy

of bill should be given to Circle office, Bharuch for information & record.

Admissible income tax will be levied/ deducted as per prevailing rules time to time.

Also other taxes as per Govt. rules may be deducted from bills.

BOOKLET FOR TENDER AND CONTRACT FOR WORKS:-

All terms and condition of booklet for “Tender and contract for works” is made

available in circle office and applicable to contractor/bidder.

GST shall be payable extra as per prevailing rules from time to time.

Signature of Tenderer

DELAYED AND LATE TENDERS:-

1. No tender shall be accepted/opened in any case after due date and time of

receipt of tender irrespective of delay due to postal, services or any other

reasons and that the company shall not assume any responsibility for late

receipt of tender.

2. GST will be governed as per law from time to time.

Signature of Tenderer

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS & OTHER

RELATED MATTERS.

1. Wages to be paid & time of payment etc. by the contractor:-

The contractor shall pay minimum of as per latest minimum wages act or as may

be specified hereafter or rates fixed under the minimum wages act whichever is

higher. The wages of every contract labour employed by him under this contract

shall be paid by him before the expiry of 7th day of the last of the month in

respect of which the wages are payable (i.e wages of month have to be paid him

in the first week of the next month.) The payment shall be discharge in the

presence of Management representative during the working hours in factory

premises & the contractor shall get entries certificated in the register of wages by

the representative of the Board. Any default will result in cancellation of contract

forthwith or else the contractor shall be punishable to the extent of Rs. 100.00/-

fine per each day.

2. LABOUR LAWS:-

Person below age of 18 years shall not be employed for the work.

No female worker shall be employed in the night shift between 7 p.m. to 6 a.m.

Contractor shall maintain a valid labour licence under The Control Labour

(Regulation & Abolition) Act. for employing necessary manpower to be required by

him. In the absence of such license the contact shall comply with as under.

1. Payment of contribution by way of employer’s contribution towards provident

fund, family pension scheme, Deposit linked insurance scheme, Administrative

charges etc. at the rates applicable from time to time by Government of Gujarat /

Government of India or other Statutory Authority.

2. Payment of deposit in respect of each contract labour at the rate as per

Government norms from time to time with the office of frame there under of

labour as per The Control Labour (Regulation & Abolition) Act.

3. License fee as prescribed under The Control Labour (Regulation & Abolition)

Act. & rules frame there under depend upon the number of workmen employed

by the contractor.

4. Paid leave facility & wages as per the provision of the factories act at the rate

of one day for every 20 days of working.

5. Identity cards as prescribed under the facilities act with photo affixed there to

the same for identification.

Signature of Tenderer

6. Payment of retrenchment compensation notice pay & other liabilities as per

Industrial Disputes Act. Any payment to the contractor’s employees arising out of

any claim or disputes under The Industrial Dispute Act, 1947 or any other labour

7. Payment of compensation in case of accident injury.

8. Provision of ereche if the female labour employed are more than 30 numbers.

9. Maternity leaves as per the provision of Maternity Benefit Act.

10. All legal requirements should be strictly followed.

The above are some of the major liabilities of the contractor in addition to other

liabilities prescribed under the various labour laws in force from statutory

authorities like State Government / Government of India which the contractor

shall have to comply with.

3. Provident fund & Family pension scheme:-

The contractor shall submit along with his bill (month wise) a statement regarding

deductions against employees provident fund & family pension scheme in respect

of each concerned against employee. Provident fund & family pension scheme at

the rate of 8.33 % (or at the rate made applicable by the Government from time

to time) of the wages. The contractor’s contribution & his workers contribution

towards provident fund, family pension scheme shall be deposited by the

contractor with Regional Provident Fund Commissioner.

4. Deposit Link Insurance:-

The contractor shall have to deposit 0.5 % of the wages in respect of employees

who is a member of the provident fund as the contribution to the Deposit link

insurance scheme with Regional Provident Fund Commissioner.

5. Administrative charges:-

Administrative charges for monitoring provident fund A/C shall be deposited by

the contractor with Regional Provident Fund Commissioner at the rates applicable.

6. Workmen’s compensation fund & employer’s liability Insurance:-

The contractor shall cover all his employees under workmen’s compensation fund

& under the liability insurance. The contractor shall employ adequate number of

experience staff at site for daily supervision & for maintenance of various register

& records required under the law & contract. No payment for supervision shall be

7. Contractor to Indemnity the DGVCL:-

The contractor shall indemnity the DGVCL & every member officer & employees of

the DGVCL also. Engineer in charge his staff against proceedings claims, demands,

Signature of Tenderer

costs & expenses what so ever arising out of or in connection with the matters

referred herein above elsewhere & against all actions. Proceedings claims, demand

costs & expenses which may be made against the DGVCL or Government for or in

respect of or formance of his obligation under the contract documents.

The DGVCL shall not be liable for in respect of or in consequences of any accident

or injury to any workmen or other person in the employment of contractor or his

sub contractor & the contractor shall indemnity & keep indemnified The Board

against all each damage & compensation & against all claims, demands,

proceedings costs, charges & expenses what so ever in respect thereof in relation

8. Work compensation & employer’s liability insurance:-

Insurance shall be affected for all the contractor’s employees engaged in the

performance of his contract if any of the work is subject the contractor shall

require the sub contractor to provide workmen’s employees unless such

employees are covered under the contractor’s insurance.

The DGVCL reserves the right to terminate this date of contract at any time during

its pendency without giving notice of termination or any reasons thereof.

The DGVCL will be entitled to deduct directly from the bills, to be paid to the

contractor any sum payable by you & which sum / sums the DGVCL is required to

pay a principal employer on account of your default in respect all liabilities

referred to in above clauses.

DGVCL, Circle Office

Signature of Tenderer