Appointment of Event Management Agency to provide all the required infrastructure / logistics for event on State Level Agricultural Exhibition of Directorate of Agriculture, Government of Goa at Sports Complex Ground, Ponda-Goa.

Amount

Providing & Erection of German Hanger of size 70 m X 86 m.

Providing & Erection of 120 nos. of stalls inside the hanger of size 3.00 m X 3.00 m of height 3 m from ground with octonorm structures with thick fire retardant laminate ply board with name facia inside the hanger. The cloth covering to be provided in front of each stall for closing the stall at night. Stall number to be displayed at side on the name facia of size 15 cm X 15 cm. Each stall should be provided with following items for total 3 days. a) Two tables of size 1.8 m X 0.60m b) Table cloth with frill covering table top and all sides of table upto ground level c) 2 plastic chairs for each stall d) 1 ceiling fan / pedestal fan e) 1 tube / florescent light f) 1 no 3 pin plug to each stall with all accessories g) Dust Bin

Erection and providing of 6 nos. of temporary toilet (Mobile / portable toilet) with 1 bucket, 1 mug and necessary water facility and disposal of night soil for the entire duration of the event for 3 days.

Providing & Installation of 2 nos. of 2000 lts capacity Water Tankers, connecting to temporary toilets, washing area, irrigating plants etc. with necessary platform & taps for storing and supplying the drinking water for participants and general public for the entire duration of the event for total 3 days.

Providing and erection of 1 food court inside the hanger for 3 days each of size 20 m X 12m (LXB) for VIP with 10 round tables and 6 chairs per table and 1 food court inside the hanger for farmers of size 15 m X 12 m, barricading with colourful cloth drapery on ceiling and sides (each food court should be provided with washbasins, mirrors, towels, liquid soap). 4 tube lights, 3 pedestal fans / ceiling fans, 1 three pin plug point for total 3 days.

Refreshment

To provide Tea and Snacks ( Samosa or Batatwada- Morning Session) and Veg / Non- Veg buffet lunch with minimum 10 dishes with water arrangement for 1500 farmers for one day (on inaugural day).

To provide High tea (Tea, Samosa, Veg Sandwich, Biscuit, Cashewnuts or any Dry Fruits) and lunch Veg and Non-veg buffet type arrangement) with minimum 12 dishes with water arrangement for the VIPs, speakers, guests and officials for 200 paxs for one day ( Inaugural day).

To provide Tea and Snacks ( Samosa or Batatwada- Morning Session) and Veg / Non- Veg buffet lunch with minimum 10 dishes for guest & officials for 75 paxs per day for 2 days ( 2nd and 3rd day.)

Providing tea and snacks (Veg sandwich) for 150 paxs for participants and officials of training sessions in the evening for all 3 days and for 100 paxs for participants in morning session or 2nd and 3rd day.

Providing tea and snacks (Veg sandwich) for 100 paxs for participants in morning session or 2nd and 3rd day.

Providing and erection of office room inside the hanger of size (LXB) 5 m X 12 m along with 2 nos. tables with cloth and 8 chairs, 2 nos. pedestal fans / ceiling fans, 3 pin plug, 2 tube lights for office.

Providing & Erection of training hall inside the hanger of size (25 mt X 12 mt). Provide platform of size 1 ft height X 3m length X 2 m width. 50 chairs, 2 tables with cloth of size 6 ft X 2 ft, sufficient lights of 2 nos., 5 Amp power point, and fans. Laptop to run presentation and videos. PA sound system.

Providing CCTV surveillance & security desk, event coordination desk with 2 tables with cloth, 4 chairs, 3 pedestal fans / ceiling fans, 2 nos. 3 pin plugs for total 3 days.

Providing 5 tables of size 1.8 m X 0.6 m with table cloths, 10 chairs, 5 pedestal fans for Registration counter.

To provide 2 numbers of Entrance Box gates at the existing two main gate of the venue (size 5 m x 4 m). Final elevation/ look/ appearance and matter/ design shall be approved by the Committee of Directorate of Agriculture. Ensure proper anchoring of entry gate with ground by suitable method.

Providing and installation of serial illumination lights surrounding the area of the event for beautification for all 3 days.

Providing and placing of basic fire extinguisher (60 nos. Per day) in the required places for the entire duration of the event for total 3 days.

Providing furniture in the stage area (for total 3 days)

a) Plastic chairs in audience gallery in front of stage, 1000 chairs for all 3 days.

b) Placing sofas for VIPs in front row of stage (4 Nos. Sofa per day) for all 3 days.

c) Placing Teapoys for VIPs in front row of the stage (4 Nos. Teapoys per day) for all 3 days

d) Providing & placing of 10 nos. deluxe chairs, 4 nos. teapoys on the stage for one day (Inaugural day).

e) Podium for all 3 days.

f) Samai for one day (Inaugural day).

g) 2 coolers on stage for all 3 days.

Providing stage light: for all 3 days PAR 64 (Narrow beam PAR CAN) – 20 nos. LED PAR light (10 Watts) – 60 nos. Moving Head LED Wash – 10 nos. Profile spots – 10 nos. Electronic dimmer to operate above stage lights – 4 nos. Branded light Mixer or equivalent (min. 512 channels DMX) – 1 no., C type truss stand for stage of size 50 ft. Length x 30 ft. depth and approx 20 ft. & above height – 1 no.

Providing stage sound system: JBL/ DAS/ Audio centre or Equivalent Brand – for all 3 days. Line Array – 10 nos. Sub brass – 8 nos. Monitors on stage – 8 nos. Mic (AM-57 & SM-58) shure/ AKG/ Senheiser or equivalent – 20 nos. Condenser Mic (Shure/AKG/ Senheiser or equivalent) – 2 nos. Mike Stands (Small/ Big) 20 nos. Delay unit – 2 nos. Allen & Health 48 channel – Sound mixer or equivalent – 1 no. 48 channel snack cable – as required tent for console/ control unit on raiser of size 12 ft x 12 ft x 4 ft (height) – 1 set

Providing & engaging security guards for watch & ward on day & night basis for 24 hours – 3 nos. shift of 8 hours each for 5 days, i.e 5 nos for each shift x 3 shift x 5 days = 75 (Each shift = 8 hours), on exhibition days, one day prior & one day after exhibition.

Providing and engaging professional housekeeping services with uniform 6 nos and 1 plumber and 1 helper for plumbing activities for entire duration of exhibition. Providing of dustbin large size with lid 10 nos for total 3 days.

Providing and engaging personnel with uniform, 5 nos. on all 3 days from 10.00 a.m. to 6.00 p.m. for registration of participants.

Sprinkling of water on Katcha ground (parking & other area) daily in the morning 9.00 a.m. and afternoon 2:30 p.m. to avoid dust pollution for 3 days.

Designing and printing of invitation cards with envelope, for the complete event. 5 inches x 6 inches, paper: 300 GSM with matte finish, full color printing on 100 GSM envelop. Matter and creative shall be approved by the committee of Directorate of Agriculture.

Newspapers advertisements in 5 local dailies (2 English, 2 Marathi and 1 Konkani) per day 100 cc black and white for 5 days, 2 days prior to the event & 3 days during the event. Advertisement matter and creative design shall be approved by the committee of Directorate of Agriculture.

Advertisement on local TV Channels, 15 scrollers per day of 30 seconds each and on FM Radio, 8 jingles per day of 30 seconds each, 3 days prior to event and 3 days during the event. Advertisement Matter shall be approved by the Committee of Directorate of Agriculture.

Welcome Programme: Folk dance (Fusion) Performances (like Ghodemodni, Divil dance, Morulo, Goff, Jagor, Kotti Fugdi, Dekhni dance, Kunbi dance, Mando and similar Goan Folk dances) with local artists for inaugural function (around 15-20 minutes duration).

Providing & Erection of Stage of size 12 m x 8 m of height 4 ft with black cloth masking, with steps on front side and two sides of the Stage for all 3 days.

Providing LED wall back drop on stage of size 18 ft x 10 ft (matter for back drop shall be approved by Committee of Directorate of Agriculture) Flower decor on stage, flower bouquets for guests (8 big & 5 medium size), coolers/ fans on stage for 1 days (inaugural day).

Providing and placing synthetic carpet for the entire area under the hanger and walking area in-front of hanger for all 3 days.

Pole branding size 6 ft x 3ft, printed on Star Flex material mounted on metal frame and installation, matter and creative shall be approved by the committee of Directorate of Agriculture. The pole branding should be displayed around the venue and on the major road leading to the venue i.e. Margao to Ponda, Panaji to Ponda, Curchorem to Ponda, Dharbandora to Ponda, Valpoi to Ponda, & in and around the Taluka headquarters of all Talukas in the State after obtaining permission from concerned authorities (2 days prior to the events & 3 days during the event). Final elevation/ looks/ appearance and matter/ design shall be approved by the committee of Directorate of Agriculture. Ensure proper anchoring/ fixing with suitable method. The list of sites/ location of pole branding shall be approved by committee.

Arranging variety entertainment programme (performance like local folk dances, songs, classical songs, stand up comedy, Agriculture based skits, dances, etc. with local artists) of 2 hours. duration on all 3 days from 6.00 p.m. to 8.00 p.m.

Branding on Traffic Islands/ Circles at (1) Farmagudi, (2) Dada Vaidhya Chowk, (3) Borim Circle (Top Cola), (4) Shiroda Borim Circle, (5) Usgaon Circle, (6) Khandepar Circle, (7) Panjim Divja Circle.

Venue Branding:

3D installations.

Flag Poles to be installed at venue.

3D lettering installation (Event Name).

Hoardings to be installed 5 days prior to the event and 3 days of the event. Size of each hoarding shall be 15 feet x 22 feet. North Goa – 2. South Goa – 2. The matter/ design shall be approved by the committee of Directorate of Agriculture.

Cotton Canvas Caps with event Branding.

Canvas Bags with Branding (12 X 8 inches).

ID cards with lanyard (Printed with Event Branding).

Social Media Promotion on Facebook Page, Instagram & Twitter to promote event (5 days prior to the event and 3 days of the event).

Photography, Videography, Drone Shorts and Highlight Videos (soft copy to be provided).

Conceptualization and creative theme.

Mask for all the visitors.

Sanitizer Auto dispensing machine

Sunlight Media

MIRCHI REPUBLIC MEDIA PRODUCTION